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Home My WebLink About2015.03.17_OPGA AgendaRECEIVED MAR I � 2015� PUBLIC NOTICE OF THE MEETING OF THE City CierWs Office OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, March 17, 2015 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approve minutes • March 3, 2015 Regular Meeting • March 10, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) B. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, March 13, 2015. r Sherry .v OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 3, 2015 The Owasso Public Golf Authority met in regular session on Tuesday, March 3, 2015 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, February 27, 2015. 1. Cali to Order Chair Jeri Moberly called the meeting to order at 7:21 pm, 2. Roll Call Present Absent Chair - Jeri Moberly None Vice -Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approve minutes - February 17, 2015 Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $12,300.79. Also, included for review was the payroll report for 02/21115. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None S. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. New Business None Owasso Public Works Auihorify March 3, 2015 Page 2 8. Adjournment Mr. Dunn moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5-0 and the meeting adjourned at 7:22 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, March 10, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, March 10, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, March 6, 2015 and Notice of Addendum filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 pm on Monday, March 9, 2015. 1. Call to Order Mayor Jeri Moberly called the meeting to order at 6:07 pm. Present Absent Mayor/Chair-Jeri Moberly None Vice-Mayor/Vice-Chair- Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush Councilor/Trustee - Chris Kelley A quorum was declared present. 2. Briefing and discussion relating to regular, recurring, or consent items (expected to be brief and may not require discussion) A. Sports User Agreement and Update B. New City Hall Construction Management Contract Sherry Bishop presented the items and discussion was held. 3. Discussion relating to Community Development items A. Annexation -northwest corner of 86+h & Mingo B. Downtown Overlay District Update C. CDBG Project Bronce Stephenson presented the items A, B, and C and discussion was held. It was further explained that item A would be placed on the March 17, 2015 agenda for consideration and action; item B would be placed on the March 17, 2015 agenda for a Public Hearing; and item C will be on a future agenda. 4. Discussion relating to Vision 2025 Excess Funds Projects Teresa Willson presented the item and discussion was held. It was further explained that an item would be placed on the April 14, 2015 worksession agenda. 5. Discussion relating to the purchase of land for Fire Station #4 Chris Garrett presented the item and discussion was held. It was further explained that an item would be placed on the March 17, 2015 agenda. 6. Discussion relating to City Manager Items • Proposed Resolution - Police Assistance to Other Jurisdictions • Recycle Center • Monthly Sales Tax Report • City Manager Report Warren Lehr and Scott Chambless presented the Proposed Resolution for Police Assistance to other Jurisdictions and discussion was held; this item will be on a future agenda. Owasso City Council March 10, 2015 Page 2 Roger Stevens presented information about changes to the Recycling Center & Convenience Station/Yardwaste Disposal Area. Beginning March 31, 2015, operating hours will change and the Yardwaste disposal area will be closed to the public. Discussion was held. Linda Jones presented the Sales Tax Report and discussion was held. Mr. Lehr acknowledged recent city events. 7. City Council/Trustee comments and inquiries Councilors acknowledged efforts of staff. 8. Adjournment The meeting adjourned at 9:13 pm. Jeri Moberly, Mayor/Chair Sherry Bishop, City Clerk Claims List 3/17/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount OPGA JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 249,99 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE $72.30 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 139.36 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 147.20 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,487.87 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 109.88 JPMORGAN CHASE BANK EXECUTIVE COFFEE -BEVERAGE 66.95 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 739.98 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 116.46 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 517.50 - BGR DAILY ACCT. REIMS GOLF PETTY CASH 383.00 JPMORGAN CHASE BANK EXECUTIVE COFFEE -BEVERAGE 39.95 JPMORGAN CHASE BANK REASORS-FOOD 62.8E JPMORGAN CHASE BANK 1EXECUTIVE COFFEE -BEVERAGE 136,95 TOTAL OPGA 4,670.24 GOLFSHOP OKLAHOMA GOLF ASSOCIATION HANDICAP SERVICES 1,780.00 JPMORGAN CHASE BANK ACUSHNET-PRACTICE BALLS 2,772.00 TOTAL GOLFSHOP 4,552.00 COURSE MAINT JPMORGAN CHASE BANK TRAVEL EXPENSE 6.44 JPMORGAN CHASE BANK LOWESSUPPLIES 109.27 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.00 JPMORGAN CHASE BANK LOWES-SPRAY PAINT 45.03 JPMORGAN CHASE BANK LOWES-PAINT SUPPLIES 27.63 JPMORGAN CHASE BANK P & K EQUIP -FILTERS 47.07 JPMORGAN CHASE BANK YELLOW CAB -TRAVEL EXPENSE 32.51 JPMORGAN CHASE BANK TRAVEL EXPENSE 8.98 JPMORGAN CHASE BANK TRAVEL EXPENSE 8.61 JPMORGAN CHASE BANK HOME DEPOT -POSTS 80.31 JPMORGAN CHASE BANK LODGING EXPENSE 742.52 JPMORGAN CHASE BANK TRAVELEXPENSE 15.43 JPMORGAN CHASE BANK TRAVEL EXPENSE 16.79 JPMORGAN CHASE BANK LOWES-SPRAY PAINT 36.19 JPMORGAN CHASE BANK SHORTY'SSTARTER REBUILD - 100.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 12.74 JPMORGAN CHASE BANK OREILLY-FILTERS 27.41 JPMORGAN CHASE BANK OREILLYSPARK PLUGS/CAP 19.15 JPMORGAN CHASE BANK OREILLY-FILTERS 43.45 JPMORGAN CHASE BANK OREILLY-SPARK PLUGS 11,56 JPMORGAN CHASE BANK OREILLY-FITTING 8.99 JPMORGAN CHASE BANK OREILLY-BRAKE CLEANER 23.88 JPMORGAN CHASE BANK OREILLY-SPARK PLUG 3.98 ATCO MANUFACTURING COMPANY 1GLOVES 116.2E Page 1 Claims List 3/17/2015 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT.. JPMORGAN CHASE BANK ATWOODS-TEE MARKERS 105.63 JPMORGAN CHASE BANK ATWOODS-TRACTOR SEAT 79.99 JPMORGAN CHASE BANK ATWOODS-TIRE TUBES 61.96 JPMORGAN CHASE BANK ATWOODS-HITCH PINS 28.30 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 157.77 UNIFIRST HOLDINGS LP HAND SOAP 27.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 14.81 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 14.81 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWELSERVICE 11,19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 14.81 BOARDTRONICS, INC, REPROGRAM RADIO 44.89 YAMAHA MOTOR CORPORATION, USA APRIL CART LEASE 3,595.49 SAV-ON PRINTING & SIGNS LLC BANNER 60.00 WATER UTILITIES SERVICES, INC SPRINKLER HEAD 147,61 TCF NATIONAL BANK EQUIPMENT LEASE 5,068.28 VERIZON WIRELESS WIRELESS CONNECTION 40.01 AT&T CONSOLIDATED PHONE BILL 62.45 JPMORGAN CHASE BANK OREILLY-RETURN -7.18 CITY GARAGE VEHICLE PARTS PURCH - FEB 22,66 JPMORGAN CHASE BANK TRAVEL EXPENSE 30.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.03 JPMORGAN CHASE BANK TRAVEL EXPENSE 48.81 JPMORGAN CHASE BANK LOWES-PAINT SUPPLIES 21.55 JPMORGAN CHASE BANK HARRELLS-FERTILIZER 368.73 JPMORGAN CHASE BANK DISCOUNT DOOR -DOOR REPAIR 285.00 HARRELLS, LLC GREENS FUNGICIDE 1,689.24 JPMORGAN CHASE BANK UNITED -BAGGAGE FEES 50.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 24.03 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.00 JPMORGAN CHASE BANK UNITED -BAGGAGE FEES 50.00 JPMORGAN CHASE BANK PROF TURF-TINESIGUARDS 621.22 JPMORGAN CHASE BANK VICTOR -WELDING GAS 107.58 JPMORGAN CHASE BANK TRAVEL EXPENSE 42.70 JPMORGAN CHASE BANK MAIL THIS -PRINTING SERV 35.10 JPMORGAN CHASE BANK P & K EQUIP-BEDKNIVES 89.34 JPMORGAN CHASE BANK TRAVEL EXPENSE 8.98 TOTAL COURSE MAINT 14,619.2E FOOD & BEV JPMORGAN CHASE BANK WEBSTAURANT-EQUIP REPAIR 47.92 JPMORGAN CHASE BANK RAPIDS -EQUIPMENT REPAIR 82.83 Page 2 Claims List 3/1712015 Budget Unit Title Vendor Name Payable Description IPaymentAmount TOTAL FOOD & BEV 130.75 GOLF ADMIN JPMORGAN CHASE BANK WORDCOM-RECEIPT PAPER 77.94 JPMORGAN CHASE BANK SOLID SIGNAL-REPLC RADIOS 295.95 JPMORGAN CHASE BANK COX CABLE-WIFI 89.95 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 300.00 JPMORGAN CHASE BANK ARETE-TEE MARKERS 750.00 AT&T CONSOLIDATED PHONE BILL 73.73 OKLAHOMA GOLF ASSOCIATION MEMBERSHIP DUES 100.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 385.06 JPMORGAN CHASE BANK LOCKE-BULBS/BALLASTS 40.54 XEROX CORPORATION COPIER SERVICE 56.54 JPMORGAN CHASE BANK MURPHY-CLUBHOUSE SUPPLIES 124&67 TOTAL GOLF ADMIN 2,418.38 FUND GRAND TOTAL 26,390.E OPGA GRAND TOTAL $26,390.63 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03/07/15 Department Payroll Expenses Total Expenses Golf Shop Operations 1,652.06 2,921.03 Cart Operations 640.82 719.52 Golf Course Operations 6,912.47 11,099.80 Food & Beverage 1,331.81 2,318.87 General & Administration 3,017.90 4,575.77 FUND TOTAL 13,555.06 21,634.99 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of February 28, 2015 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS - food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop .Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General TOTAL OTHER REVENUES NET INCOME (LOSS) FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance February 28, 2015 Month Year Percent To -Date To -Date Budget of Budget $ 19,076 $ 301,905 $ 530,400 56.92% 3,452 65,935 170,000 38.79% (2,535) (48,881) (124,100) 39.39% 2,864 68,937 117,000 58.92% 4,519 103,257 189,800 54.40% (2,198) (49509) (90,600) 54.65% $ 25,179 $ 441,645 $ 792,500 55.73% $ 6,839 $ 62,686 $ 111,476 56.23% 10,222 78,124 102,843 75.96% 33,902 316,295 528,519 59.85% 6,134 70,815 113,161 62.58% 15,609 123,725 186,501 66.34% $ 72,706 $ 651,644 $ 1,042,500 62.51% $(47,527) $(209,999) $ (250,000) $ 50,000 $ 200.000 $ 350,000 57.14% $ 50,000 $ 200,000 $ 350,000 57.14% $ 2,473 $ (9,999) $ 100,000 (3,602,971) (3,602,971) (3,612,970) (3,502,971)