HomeMy WebLinkAbout1997.04.01_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 1, 1997
The Owasso City Council met in regular session on Tuesday, April 1, 1997 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 28, 1997.
ITEM 1: CALL TO ORDER
Mayor Ewing called the meeting to order at 7:04 p.m.
ITEM 2: INVOCATION
The invocation was offered by Pastor Charles Curran of Owasso First Christian Church.
ITEM 3: FLAG SALUTE
Councilor Helm led in the flag salute.
ITEM 4: ROLL CALL
PRESENT ABSENT
Danny Ewing, Mayor
Joe Ramey, Vice Mayor
Mary Lou Barnhouse, Councilor
Michael Helm, Councilor
Tracy Standridge, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: RECOGNITION OF STUDENTS
Mayor Ewing introduced Dottie Dorsel, President of Owasso Sertoma Club. Ms Dorsel
introduced the top three essayists in the Sertoma Club's Heritage Month Essay Contest. All of
the students were sixth graders and each read their essay entitled "If I Were President ". Mayor
Ewing and Councilor Barnhouse presented certificates of recognition to Laura King, first place;
Amiee Durham, second place; and Matthew Trout, third place.
Owasso City Council April 1, 1997
ITEM 6: READING OF MAYOR'S PROCLAMATION
Mayor Ewing presented a proclamation to John, Dolly, and Steve Mowery in recognition of
Mowery Funeral Service, Business of the Quarter for the Second Quarter of 1997.
ITEM 7: READING OF MAYOR'S PROCLAMATION
Mayor Ewing read a proclamation naming April 6 -12, 1997 as National Building Code Safety
Week in Owasso. He presented the proclamation to Gary Orr, Mike Knebel, and Ted McCord,
City of Owasso Building Inspectors.
ITEM 8: REQUEST APPROVAL OF THE MINUTES OF MARCH 18, 1997 REGULAR
MEETING.
Mr Ramey moved, seconded by Dr Standridge, to approve the minutes as submitted, by
reference made a part hereto.
AYE: Ramey, Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5 -0.
ITEM 9: REQUEST APPROVAL OF THE CLAIMS.
Councilor Barnhouse asked for clarification on a Workers Compensation payment. Mr Ray said
that it was an old claim that had just recently been presented for payment. Dr Standridge
moved, seconded by Ms Bamhouse, that the following claims be approved as submitted:
(1) General Fund $17,866.08; (2) Workers Comp Self Ins Plan $3,931.29; (3) Ambulance
Service Fund $688.57; (4) City Garage $8,846.41; (5) Capital Improvements $604.42;
(6) Payroll $117,847.01; (7) City Garage Payroll $1,592.42.
AYE: Standridge, Barnhouse, Helm, Ramey, Ewing
NAY: None
Motion carried 5 -0.
Owasso City Council
April 1, 1997
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #542, AN ORDINANCE PROVIDING FOR THE
ANNEXATION OF AN APPROXIMATE 20 -ACRE PARCEL OF LAND
LOCATED SOUTH OF THE SOUTHWEST CORNER OF EAST 96TH
STREET NORTH AND GARNETT ROAD FURTHER DESCRIBED AS THE
S/2 OF THE NE /4 OF THE NE /4 OF SECTION 19 TOWNSHIP 21 NORTH
RANGE 14 EAST: AND THE CONTINUANCE OF ZONING ESTABLISHED
IN TULSA COUNTY (RESIDENTIAL MULTI - FAMILY TOWNHOUSE).
At the March 18th meeting, the City Council approved the above - mentioned annexation request
and continuation of Tulsa County zoning. Ordinance No 542 formally adopts that action.
Dr Standridge moved, seconded by Mr Ramey, to approve Ordinance No 542.
AYE: Standridge, Ramey, Helm, Barnhouse, Ewing
NAY: None
Motion carried 5 -0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ACCEPTANCE OF IMPROVEMENTS TO THE STREETS AND
STORMWATER DRAINAGE SYSTEMS CONSTRUCTED TO SERVE THE
FAIRWAYS I AN ADDITION TO THE CITY OF OWASSO TULSA
COUNTY, OKLAHOMA.
The Fairways is located between 86th and 96th Streets North, west of Ator Heights. Water and
sanitary sewer systems were accepted by the City Council on August 15, 1995. The Public
Works Department personnel reviewed the designs for streets and storm drainage systems and
inspected construction. A final inspection was held on June 17, 1996 and a punch list provided
to the developer on June 24, 1996. All items were completed in September 1996, however,
there was a problem relating to storm water runoff. The corrections for that problem were
completed on March 4, 1997 and the developer provided a one -year maintenance bond for storm
drainage and a two -year maintenance bond for streets. Both bonds become effective upon
Council acceptance of the infrastructure improvements. Mr Ramey moved, seconded by
Dr Standridge, to accept the streets and stormwater drainage system constructed to serve The
Fairways I.
AYE: Ramey, Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5 -0.
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Owasso City Council
April 1, 1997
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
PROJECT AGREEMENT BETWEEN THE OKLAHOMA DEPARTMENT OF
TRANSPORTATION AND THE CITY OF OWASSO FOR THE PURPOSE OF
CONSTRUCTING FENCING IMPROVEMENTS TO, AND LANDSCAPING
ENHANCEMENT OF, THE RIGHT -OF -WAY OF U.S. 169 HIGHWAY
BETWEEN 76TH ST N AND 86TH ST N. SUCH AGREEMENT PROVIDING
FOR A $100,000 CONTRIBUTION TO THE PROJECT FROM THE
DEPARTMENT OF TRANSPORTATION AND A $25.000 CONTRIBUTION
FROM THE CITY OF OWASSO.
Mr Carr said that the Oklahoma Department of Transportation maintains the Highway 169
roadway, including the fencing along the right -of -way. Fencing between 76th and 86th Streets
North is a combination of chain link and wood post with hog wire. Federal highway
enhancement funds are available for replacement of the fencing if landscaping is added to the
project. Such funding is 80% federal and 20% local. The Public Works Department staff
prepared a plan for the project, which would cost approximately $100,000, with the City's share
estimated at $20,000. Funds for the project were included in the FY96 -97 budget. ODOT has
developed the fencing plans, and expects to award a contract in April or May. Public Works
Engineering is preparing a landscaping plan for submission and approval by ODOT. On
February 17, 1997 a public hearing was held to discuss the proposed project. All business and
property owners along the highway were invited to attend and provide input. ODOT has
provided copies of a Transportation Enhancement Project Agreement to be executed, which
formalizes all aspects of the project and recognizes the project as a cooperative effort between
ODOT and the City of Owasso. Mr Ramey moved, seconded by Ms Barnhouse, to approve the
project agreement with ODOT and authorize the Mayor to execute the appropriate documents.
AYE: Ramey, Barnhouse, Standridge, Helm
NAY: Ewing
Motion carried 4 -1.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A SEAT
BELT POLICY.
This item was first brought to the Council on March 4, 1997. At that time action was tabled
to allow the staff some time to clarify some questions, such as exempting such vehicles as refuse
collection trucks. A paragraph was added to the policy to empower the City Manager to exclude
"adherence to this policy because of equipment design or operational efficiencies ". The policy
requires seat belt use in any seat, in any vehicle, while on city business, except when excluded
by the City Manager. Mr Ramey moved, seconded by Ms Barnhouse, to approve the Seat Belt
Use Policy.
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Owasso City Council April 1, 1997
AYE: Ramey, Barnhouse, Standridge, Ewing
NAY: Helm
Motion carried 4 -1.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
APPOINTMENT OF AN AUDITOR FOR THE PURPOSE OF CONDUCTING
AN INDEPENDENT AUDIT OF FINANCIAL OPERATIONS AND
ACTIVITIES FOR FISCAL YEAR 1996 -97.
By City Charter, the Council must designate an accountant to make an independent audit of all
accounts and financial transactions of the City. Proposals for audit services were solicited two
years ago, and the firm of Carlson & Cottrell of Shawnee was selected. It has been City policy
to retain the same auditors for up to three years if they have been performing satisfactorily.
This will be the third year for Carlson & Cottrell to serve as auditors for the City. The staff
recommended that the contract with Carlson & Cottrell be renewed for fiscal year ended
June 30, 1997 for a total fee of $16,700 to conduct an independent audit of the City and its trust
authorities. Mr Ramey moved, seconded by Mayor Ewing, to renew the contract with Carlson
& Cottrell for a total fee of $16,700.
AYE: Ramey, Ewing, Standridge, Barnhouse, Helm
NAY: None
Motion carried 5 -0.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REOUEST FOR CITY COUNCIL ACCEPTANCE OF A DONATION OF
$5014.36 FROM THE U.S. JUSTICE DEPARTMENT TO THE OWASSO
POLICE DEPARTMENT: AND FOR CITY COUNCIL APPROVAL OF A
SUPPLEMENTAL APPROPRIATION TO THE GENERAL FUND'S POLICE
DEPARTMENT BUDGET.
The Owasso Police Department has participated in the efforts of the Tulsa County Drug Task
Force, and has received a check in the amount of $5014.36 as the department's share of the net
proceeds from a successful seizure and forfeiture. Mr Ramey moved, seconded by
Dr Standridge, to accept a donation of $5014.36 from the City's involvement in the Regional
Drug Task Force, and to approve a supplemental appropriation to the Police Department budget
in the same amount.
AYE: Ramey, Standridge, Helm, Barnhouse, Ewing
NAY: None
Motion carried 5 -0.
Owasso City Council
April 1, 1997
ITEM 16: REPORT RELATING TO THE STATUS OF THE CONSTRUCTION OF
IMPROVEMENTS BY THE YMCA TO THE OWASSO RECREATION
CENTER.
Mr John Swift, CEO of the YMCA of Greater Tulsa, provided a written construction update;
and Gary Orr, City Building Inspector, also provided a written construction update.
ITEM 17: REPORT FROM CITY MANAGER
No report.
ITEM 18: REPORT FROM CITY ATTORNEY
No report.
ITEM 19: REPORT FROM CITY COUNCILORS
No report.
ITEM 20: UNFINISHED BUSINESS
None.
ITEM 21: NEW BUSINESS
None.
ITEM 24: ADJOURNMENT
Dr Standridge moved, seconded by Mr Ramey, to adjourn.
AYE: Standridge, Ramey, Bamhouse, Helm, Ewing
NAY: None
Motion carried 5 -0, and the meeting was adjourned at 8:02 p.m.
Danny ng, ayor
Marci Boutwell, City Jerk
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