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Home My WebLink About1998.03.17_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 17, 1998 The Owasso City Council met in regular session on Tuesday, March 17, 1998 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 13, 1998. ITEM 1: CALL TO ORDER Mayor Barnhouse called the meeting to order at 7:02 p.m. ITEM 2: INVOCATION Pastor Andrew Rankin of Freedom Baptist Church, offered the invocation. ITEM 3: FLAG SALUTE Mr Wilken led in the flag salute. ITEM 4: ROLL CALL PRESENT ABSENT Mary Lou Barnhouse, Mayor Tracy Standridge, Vice Mayor Michael Helm, Councilor Denise Bode, Councilor Mark Wilken, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: RECOGNITION OF STUDENTS Mayor Barnhouse introduced Dr William Morris, a member of Owasso Sertoma Club. Dr Morris introduced the top three essayists in the Sertoma Club's Heritage Month Essay Contest. All of the students are fifth graders and each read their essay entitled "As a Fifth Grader, What Can I Do to Make Owasso a Better Place ? ". Mayor Barnhouse and Dr Morris presented certificates of recognition to Brooke Mowery, first place; Vanessa Williams, second place; and Erica Pleton, third place. Owasso City Council March 17, 1998 ITEM 6: READING OF MAYOR'S PROCLAMATION Mayor Barnhouse presented a proclamation to Mr David Gorham and members of the Owasso High School Concert Band in recognition and honor of receiving the Sudler Flag of Honor awarded by the John Philip Sousa Foundation. The Sudler Flag of Honor is awarded to high school concert bands that have demonstrated particularly high standards of musical excellence over a period of several years and have been rated "superior" at state, regional, national, or international levels in concert activities. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of February 17, 1998 Regular Meeting. B. Approval of Claims. The consent agenda included minutes of the March 3, 1998 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $86,682.76; (2) Workers' Comp Self- Insurance Fund $2,933.13; (3) Ambulance Service Fund $2,546.39; (4) E -911 $1,873.68; (5) City Garage $3,519.88; (6) Capital Improvements $17,030.21; (7) Interfund Transfers #1 $5,382.46; (8) Interfund Transfers #2 $43,370.84; (9) Payroll $139,885.81; (10) City Garage Payroll $4,039.08. Dr Standridge moved, seconded by Dr Bode, to approve the consent agenda. AYE: Standridge, Bode, Helm, Wilken, Barnhouse NAY: None Motion carried 5 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ACCEPTANCE OF CDBG FUNDS, DESIGNATION OF FISCAL SIGNATORIES AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE APPROPRIATE DOCUMENTS. Mr McElrath said that the city has been successful in obtaining a grant in the amount of $35,000 for the purpose of remodeling or making repairs to the community center. The process to receive these funds includes acceptance of the grant, authorization for the Mayor to execute the contract documents, and designation of signatories. Dr Bode moved, seconded by Mr Wilken, to accept the grant from the Oklahoma Department of Commerce in the amount of $35,000, to authorize the Mayor to execute the documents, and to designate the Mayor and City Treasurer as fiscal signatories. AYE: Bode, Wilken, Helm, Standridge, Barnhouse NAY: None Motion carried 5 -0. Owasso City Council March 17, 1998 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF A VEHICLE TO BE ASSIGNED TO THE CITY MANAGER AND AUTHORIZATION FOR PAYMENT OF SUCH PURCHASE. Mr McElrath presented the item. The FY 1997 -98 budget contains $25,000 for the purchase of a new vehicle for use by the City Manager. It was determined that the vehicle be of a type that can transport five to six passengers comfortably. Quotes for a minivan were received from three area vendors and the state bid list was consulted. All four quotes were within the budgeted amount. Dr Bode moved, seconded by Dr Standridge, to approve the expenditure of $22,555 to Mike Quinn Dodge, Tulsa, OK for the purchase of a 1998 Dodge Grand Caravan, and authorize payment for such purchase. AYE: Bode, Standridge, Helm, Wilken, Barnhouse NAY: None Motion carried 5 -0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM A/D GROUP TO REZONE 168.692 ACRES, MORE OR LESS LOCATED NORTH AND WEST OF EAST 96TH ST N AND THE OWASSO EXPRESSWAY: FROM AG (AGRICULTURE) TO CS (COMMERCIAL SHOPPING CENTER). OL (OFFICE LIGHT, RS -3 (RESIDENTIAL SINGLE- FAMILY HIGH DENSITY). RS -2 (RESIDENTIAL SINGLE - FAMILY MEDIUM DENSITY). AND RE (RESIDENTIAL ESTATES). Mr Rooney presented the item. This request has been heard by the Planning Commission on two different occasions and all concerns have been resolved. The Planning Commission unanimously recommended approve at their March 10, 1998 meeting, and staff concurs with that recommendation. Mr Wilken moved, seconded by Dr Standridge, to approved the requested rezoning. AYE: Wilken, Standridge, Helm, Bode, Barnhouse NAY: None Motion carried 5 -0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE CONSTRUCTION OF A PARKING LOT AT THE SPORTS PARK. Mr Rooney said that one of the projects included in the October 1997 bond issues is improvements to the Owasso Sports Park. One of those projects is the expansion of the main 3 Owasso City Council March 17, 1998 parking lot. Bid documents were developed and the project advertized. Bids were received from ten contractors and opened on March 11, 1998. The apparent low bidder is Horizon Construction Co of Owasso, and staff has reviewed some of their project history and recommends award of the bid to Horizon. Dr Bode moved, seconded by Mr Wilken, to award a contract for the construction of a parking lot at the Sports Park to Horizon Construction, Owasso, OK, in the amount of $77,777.77. AYE: Bode, Wilken, Helm, Standridge, Barnhouse NAY: None Motion carried 5 -0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO MOWING CONTRACTS FOR CITY PROPERTIES. For the past eight years, the City of Owasso has utilized private sector contractors for the purpose of providing mowing services for city properties during the summer growing months. This program continues to be cost effective. Mr Roberts said the 1998 mowing bid packets were sent to 33 prospective mowing contractors and the bid was advertised in the Owasso Reporter. Bids were received from seven contractors. The bids received for mowing city parks showed a decrease of $28.00 per mowing from the 1997 season costs, and the total for mowing four parks at 18 mowings each is $9054. The bids for easements, medians and right -of -way areas also showed a slight decrease of $55.50 to $2587.00 per mowing. The mowing season calls for six mowings, except for the medians which show 18 mowings, at a cost of $17,382.00. Total expense for all the contracts for the mowing season will be $24,436, a savings of $1173 over the 1997 season. Mr Wilken moved, seconded by Dr Standridge, to approve the following contracts for the 1998 mowing season and authorize payment: 1. Rayola Park - Bartlesville Turf & Landscape at $182 per mowing 2. Elm Creek Park - Bartlesville Turf & Landscape at $199 per mowing 3. Ator Heights Park - Mr J B Stigall at $75 per mowing 4. 86th St Park - Mr J B Stigall at $47 per mowing 5. Ator Utility Easement - Mr J B Stigall at $28 per mowing 6. El Rio Vista Center Medians & Frontage, 96th & Garnett Intersection, 22nd & Garnett Median - Hardy Landscape at $125 per mowing 7. El Rio Vista Drainage Easement - BrushHog Services at $30 per mowing 8. Three Lakes Drainage Easement - Bartlesville Turf & Landscape at $372 per mowing 9. Lakeridge Drainage Easement - BrushHog Services at $300 per mowing 10. Owasso Expressway West Side Easement, 76th St Center Medians - Mr Larry Turner at $90 per mowing 11. Main St, Fifth St Drainage, & Third & Main St Easements - Mr J B Stigall at $55 per mowing 4 Owasso City Council March 17, 1998 12. U.S. Highway 169 Right -of -Way - Bartlesville Turf & Landscape at $1587 per mowing. AYE: Wilken, Standridge, Bode, Helm, Barnhouse NAY: None Motion carried 5 -0. ITEM 13: REPORT FROM CITY MANAGER Mr Ray gave a brief update on the situation in the police department. He also discussed the site selection for the new city hall facility. ITEM 14: REPORT FROM CITY ATTORNEY No report. ITEM 15: REPORT FROM CITY COUNCILORS No report. ITEM 16: UNFINISHED BUSINESS None. ITEM 17: NEW BUSINESS Mr John Groth spoke about Harry Worley. ITEM 18: ADJOURNMENT Mr Wilken moved, seconded by Dr Standridge, to adjourn. AYE: Wilken, Standridge, Bode, Helm, Barnhouse NAY: None Motion carried 5 -0, and the meeting was adjourned at 8:00 p.m. Mary L61i Barnhouse, Mayor Marc Boutwell, City Clerk M