HomeMy WebLinkAbout2015 05_FY2015 CDBG_2015.04.07ATTACHMENT E
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2015 -05
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2015 TULSA COUNTY URBAN COUNTY
WHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C. 93-
383 et seq.), (the "Act "), provides that Community Development Block Grant, ( "CDBG "), funds may
be used for the support of activities that provide decent housing and suitable living environments
and expanded economic opportunities principally for persons of low- and moderate - income; and,
WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined
population of 200,000 or more from the unincorporated areas and participating incorporated areas
to qualify as an urban county; and,
WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93 -383, as
amended, authorized the Secretary of Housing and Urban Development, as a representative of the
United States of America, to grant to Tulsa County funds and administrative responsibility for the
Tulsa County CDBG Urban County program; and
WHEREAS, a Cooperation Agreement between Tulsa County and the City has been executed for the
purpose of participation in the Tulsa County Urban County Community Development Block Grant
Program for Federal Fiscal Years 2014 -2016; and,
NOW THEREFORE, BE IT RESOLVED by the City Council that the City of Owasso desires to obtain
assistance in addressing community development needs and hereby requests the Tulsa County
CDBG Urban County program to provide assistance.
NOW THEREFORE, BE IT FURTHER RESOLVED by the City Council that the City of Owasso
affirms its commitment to take all action within its power to facilitate the receipt of the assistance of
community development funds, and upon receipt to administer said grant by the rules and regulations
established by the United States of America, the State of Oklahoma, Tulsa County and all
empowered agencies thereof.
ADOPTED this 7th day of April , 2015, at a (regularly or specially) scheduled meeting of the
governing body, in compliance with the Open Meeting Act, 25 O.S. §§ 301 -314 (2001).
Ms. Jeri Moberly. Mayor
(Type) Name and Title of Chief Elected Official
Sign re of Chief Elected O ial (S E A L)
Atte t: ^ y O F C�
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FY2015 METRO CITY APPLICATION GUIDANCE
Due date for this Application is March 20, 2015
The CDBG program is authorized under Title I of the Housing and Community
Development Act of 1974, as amended.
The purpose of this Application Guidance is to provide assistance in preparing a
Community Development Block Grant- Metro City application for the FY2015
Tulsa County CDBG Urban County Program.
Eligible Entities
Cities included in the Tulsa County CDBG Urban County Metro City designation,
the funding allocation to the city, and the percentage of low and moderate
income population for each is listed below:
Proposed Percentage
Applications should be submitted to:
INCOG
Claudia Brierre
2 West 2nd Street, Suite 800
Tulsa, OK 74103
cbrierme incog.org
National Objective
The primary National Objective of the Community Development Block Grant
(CDBG) Program is the "development of viable urban communities by providing
decent housing and a suitable living environment, particularly for persons of low
and moderate incomes." All project proposals submitted for funding through the
CDBG Program must document the achievement of at least one of the following
National objectives:
Guidance
Community Development Block Grant (CDBG)
2015 Tulsa County Urban County
Page 1 of 6
Allocation
Low /Mod
Amount
Population
Broken Arrow (infrast.)
$369,450
24.60
Bixby
$71,978
18.38
Jenks
$44,009
18.81
Owasso
$120,133
23.27
Sand Springs
$70,035
28.97
Sapulpa
$128,493
43.73
Applications should be submitted to:
INCOG
Claudia Brierre
2 West 2nd Street, Suite 800
Tulsa, OK 74103
cbrierme incog.org
National Objective
The primary National Objective of the Community Development Block Grant
(CDBG) Program is the "development of viable urban communities by providing
decent housing and a suitable living environment, particularly for persons of low
and moderate incomes." All project proposals submitted for funding through the
CDBG Program must document the achievement of at least one of the following
National objectives:
Guidance
Community Development Block Grant (CDBG)
2015 Tulsa County Urban County
Page 1 of 6
• Provide benefit to low and moderate income persons.
• Aid in the prevention or elimination of slums or blight.
• Meet other community development needs having particular urgency,
posing a serious or immediate threat to the health or welfare of a
community.
Most CDBG applicants qualify their project activities under the National Objective
of benefit to low and moderate income persons. Applicants are cautioned that
qualifying a project under slum or blight or urgent need is a difficult process that
has very limited application and can only be used under special conditions and
circumstances. Therefore, you are urged to qualify your proposal under benefit to
low and moderate income persons. Applicants who qualify a proposal using slum
and blight or urgent need must receive guidance and approval from INCOG.
To qualify for CDBG funding under the National Objective of benefit to low and
moderate income persons, the proposed project activities must show a positive
or general improvement of living condition in a definable geographic target area
where at least 51 % of the occupied households /homes are of low and moderate
income families. Low and moderate income families have an income equal to or
less than the current Section 8 low income limits established by the United
States Department of Housing and Urban Development (HUD). Each activity
proposed for funding with Community Development Block Grant(CDBG) dollars
claiming the National Objective of benefit to low and moderate income persons,
must provide data indicating the percentage of low and moderate income
beneficiaries.
Application Criteria
1. No matching funds are required.
2. No administration expenses will be funded with CDBG funds.
3. Engineering is a permissible use of CDBG funds.
4. Income surveys of the project target area must be conducted. The use of
Census Tract or Block Group data to document the percentage of low and
moderate income beneficiaries for any CDBG funded activity should receive prior
INCOG review and approval.
5. Applicants must hold an application phase Public Hearing informing citizens of
the proposed project and submit documentation of the Public Hearing with this
application. Notice must be given at least 7 days prior to the public hearing by
publication in jurisdiction newspapers; or by posting at city halls. Acceptable
documentation consists of the affidavit of publication or a copy of the newspaper
article announcing the public hearing, or copy of certified posted notice. Tulsa
County has prepared a Citizen Participation Plan on behalf of the Urban County
communities; therefore, the individual community does not need to prepare a full
Citizen Participation plan.
Guidance
Community Development Block Grant (CDBG)
2015 Tulsa County Urban County
Page 2 of 6
6. Specific projects identified in the application must have cost estimates derived
from professional sources. Water and wastewater projects that require
Oklahoma Department of Environmental Quality construction permitting must
have certified cost estimates from a professional engineer licensed to work in
Oklahoma. For other types of projects, professional cost estimates may be
derived from architects, engineers, vendors, construction companies, or
appropriate personnel qualified to make such estimates.
Use of Funds
The CDBG Program funds a broad array of projects and activities including but
not limited to the following:
• Water and wastewater system improvements
• Solid waste
• Fire protection
• Streets
Neighborhood Parks
• Housing activities including construction, emergency repair, rehabilitation
• Acquisition of real property for eligible public purposes
• Clearance, demolition and removal of buildings and improvements
Senior citizen centers
Gas and electrical system improvements
Removal of architectural barriers associated with handicapped areas
Storm water drainage improvements
Economic Development
Social services- (City of Broken Arrow only)
Guidance regarding eligibility requirements can be found in 24CFR 570.201 of
the Federal Housing and Community Development Act of 1974, as amended.
Proposal Guidance
Applicants are encouraged to contact the staff persons listed below with
questions regarding program requirements, project conceptualization, or any
portion of the Application Packet and /or Guidelines.
Claudia Brierre 579 -9431
Barbara Albritton 579 -9420
Steve Boettcher 579 -9453
Guidance
Community Development Block Grant (CDBG)
2015 Tulsa County Urban County
Page 3 of 6
Required Application Documents
1. Application Summary
This form contains information about the specific project and includes a
certification from the local government attesting to the accuracy and
completeness of the application. The certification form must be completed and
signed by the chief elected official of the local government.
2. Line Item Budget (Application Form Attachment A)
The description of project activities along with a budget (form provided as
Attachment A) should be as specific as possible as they will form the basis of
your contract. This Budget should match Professional Cost Estimates submitted
with the application.
3. Direct Project Beneficiary Income Survey (Survey Summary
Form Attachment B)
Income surveys for each proposed CDBG funded activity are a requirement
unless using census tract or block group data.
Determination of project beneficiaries:
City -wide- An activity which will serve the entire city (such as wastewater
treatment), provided that the city has a low and moderate income percentage at
or above 51 %. If the LMI percentage is below 51%, an income survey with a
75% response rate must be provided.
Area benefit- An activity which benefits all the residents in a particular area
where at least 51 percent of the residents are low and moderate income
persons. Examples would include resurfacing of a collector street or
construction of a fire department substation.
Direct benefit- An activity which requires information on household size and
income so that it is evident that at least 51 percent of the clientele are persons
whose household income does not exceed the low and moderate income limit; or
an activity which has income eligibility requirements which limit the activity
exclusively to low and moderate income persons.
Presumed benefit- Benefit a clientele that is generally presumed to be
principally low and moderate income persons. Activities that exclusively serve a
group of persons in any one or a combination of the following categories may be
presumed to benefit 51 percent low- and moderate - income persons: abused
children, battered spouses, elderly persons, adults meeting the Bureau of the
Census' Current Population Reports definition of "severely disabled," homeless
persons, illiterate adults, persons living with AIDS, and migrant farm workers.
Guidance
Community Development Block Grant (CDBG)
2015 Tulsa County Urban County
Page 4 of 6
Guidelines to identify specific beneficiaries for various activities:
• Water or Wastewater Line Replacement or Rehabilitation. Those
households directly tapped to or receiving improved service from the lines.
Generally, beneficiaries are considered those persons residing in houses who
receive their water through new, replaced or upgraded lines, or houses that
discharge sewage into or through an improved collection line or main en route to
the treatment plant.
• New Wastewater or Water Extensions to Previously Un- served Areas. The
households /homes that will actually be connected to the wastewater or water line
extensions. Service to newly- constructed subdivisions will not be funded due to
environmental review requirements.
• Flood and Drainage Improvements. Households /homes within the recognized
drainage basin.
• Fire Protection. Households /homes (buildings, vehicles and equipment)
residing within the response area of the fire station; or using actual residential
calls made by a fire station over the prior 12 month period, conduct a survey of
those residences obtaining no less than 75% response rate.
• Senior Citizen Centers and Community Centers. Households /homes within
the designated service area of the proposed center. If there is only one center in
the community, the service area can be considered to be the entire community. If
there is more than one center, then the Applicant must delineate the service area
of each center. Senior Citizen Centers are presumed to benefit low and
moderate income persons.
• Demolition /Clearance /Removal of Junk and Debris and /or Abandoned
Inoperative Vehicles. Households /homes within the geographic area
designated to receive the focus of the demolition, clearance and /or removal
activities. Typically, the properties located within the geographic area designated
to receive the demolition /removal activities are considered to be beneficiaries.
• Provision of Accessibility for the Handicapped to Public Buildings.
The households /homes within the geographic area that receive services from the
assisted public building(s). Providing handicapped access to a city hall would
provide benefit to the households /homes in the entire city. Proposed
handicapped access activities in connection with limited clientele facilities are
presumed to benefit low and moderate income persons.
• Street Improvements /Sidewalk Improvements. The households /homes that
have at least one property line abutting the improvement.
Guidance
Community Development Block Grant (CDBG)
2015 Tulsa County Urban County
Page 5 of 6
4. Identification of Other Project Funding Sources (Application
Form Attachment C)
Match and leverage are not required for the grant, but should be identified if
applicable to the project.
5. Certified Engineering Reports and Professional Cost
Estimates (Application Form Attachment D)
Water and wastewater projects that require Oklahoma Department of
Environmental Quality construction permitting must have certified cost estimates
from a professional engineer licensed to work in Oklahoma. For projects not
requiring DEQ permits, professional cost estimates must be derived from
architects, engineers, vendors, construction companies, or appropriate personnel
to make such estimates, and submitted with the application.
6. Applicant Resolution (Application Form Attachment E)
Applications must include a Resolution passed by the governing body requesting
CDBG assistance from the Tulsa County Urban County program. A sample
Resolution is provided as Attachment E of the application.
Guidance
Community Development Block Grant (CDBG)
2015 Tulsa County Urban County
Page 6 of 6
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
APPLICATION CHECKLIST
Required Documents (Metro Cities and Competitive Category)
✓ W -9 Form
✓ Documentation of Current Registration in SAM
✓ Public Hearing Documentation: Affidavit of publication or certified posted
notice.
✓ Application Summary Page which includes
• Project Title
• Detailed Project Description
• Map with target area and Census Tract/BG clearly marked
• Number of population served
• Census Tract(s) and Block Groups(s) identified
✓ Application Cer
✓ Attachment A:
✓ Attachment B:
✓ Attachment C:
✓ Attachment D:
Report
✓ Attachment E:
tification
Line Item Budget
Income Survey Summary Form
• Completed form if Income Survey
• LM Percentage ( %) if using CT /BG data
Other Project Funding Sources
Certified Professional Cost Estimates /Engineering
Resolution
Additional Documents Required of Competitive Category Applications
✓ ORANGE Competitive Bid Envelope from Tulsa County
✓ Affidavit for Filing with Competitive Bid form
✓ Health and Safety /Impact Documentation
• Legal Enforceable order
• Demonstrated Health and Safety Benefits documentation
• Capital Improvements Plan or Long -Range Plan citation
✓ Project Timeline
Application
Community Development Block Grant (CDBG)
2015 Tulsa County Urban County
Page 1 of 2
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
1. Name of Unit of Local Government City of Owasso
Mailing Address
Physical Address
Owasso, OK
Phone Number
PO Box 180
111 N. Main
918.376.1515
FEW 73- 6069613
DUNS 736069613
Zip Code +4 74055 -0180
Fax # 918.376.1597
Chief Elected Official Mayor Jeri Moberly
Clerk Ms. Sherry Bishop
2. Name of Staff Contact Karl Fritschen, AICP
Phone Number 918.376.1545 E -mail kfritschen @cityofowasso.com
3. Project Title, Detailed Description of Project
(Attach additional detail as needed. Provide Map)
The project for the 2015/16 CDBG funding cycle is the construction of a new 6' wide
sidewalk along N. 127th E. Ave. in the Baptist Retirement Village development. The
sidewalk will serve to connect the new children home with points to the south and will be
approximately 1065 linear feet in length.
4. Number of population served:
x Census Tract /Block Group #
❑ Household Income Survey
5 Project Budget Summary:
CDBG Funds
Other Sources
Approx. 900
58.05 BG 3
$ $106,905
Total $ 106,905
Application
Community Development Block Grant (CDBG)
2015 Tulsa County Urban County
Page 2 of 2
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
L APPLICATION CERTIFICATION
The Applicant hereby certifies that all of the information contained in this application for
community development assistance through the Tulsa County CDBG Urban County
Program is true and accurate to the best of my knowledge and that all documentation
supporting the information in this application is on file in the official offices of this unit of
local government, available for review by Tulsa County /HUD during normal business
hours. The Applicant also affirms that none of the activities set forth in this application
have been initiated, nor shall they be initiated unless a grant has been awarded, a
contract fully executed, and notice has been issued by Tulsa County that release of
funds requirements have been met.
Jeri Moberly. Mayor
(Type) Name and Title of Chief Elected Official
X
Sign re of Chief Elected ificial
State of Oklahoma
County of 'Tukaa.
Attest:
u-
Date
[SEAgL G�'-( OF26�qN
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Subscribed and swor b ore me �f L 1 20 k
Clerk 61 6T
Application
Community Development Block Grant (CDBG)
2015 Tulsa County Urban County
Page 3 of 2
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ATTACHMENT D
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2015 TULSA COUNTY URBAN COUNTY
Attach Certified Professional Cost Estimates /Engineering Report (where
applicable)
The estimated cost for the project has been prepared by the Engineering Division of the Owasso
Public Works Department. At this time the project is estimated to cost $102,672.53 with the
alternate.
FROM: Karl A. Fritschen
Chief Urban and Long Range Planner
SUBJECT: Community Development Block Grant (CDBG 15/16)
Resolution 2015 -05
DATE: April 3, 2015
BACKGROUND:
As a member of the Tulsa Urban County Community Development Block Grant (CDBG) program,
the City of Owasso is eligible to apply for CDBG funds for 2015/16. The application is made through
Indian Nation Council of Governments ( INCOG), the local agency responsible for approval of
projects and distribution of funds.
The primary national objective of the CDBG Program is the "development of viable urban
communities by providing decent housing and a suitable living environment, particularly for persons
of low and moderate incomes." All project proposals submitted for funding through the CDBG
Program must document the achievement of at least one of the following national objectives:
➢ Provide benefit to low and moderate income persons
Aid in the prevention or elimination of slums or blight
Meet other community development needs having particular urgency, posing a serious or
immediate threat to the health or welfare of a community
On February 17, 2015, INCOG provided staff with information regarding the 2015 -16 CDBG
application cycle. INCOG indicated they need a completed application, which includes a public
hearing, resolution and cooperation agreement no later than April 16, 2015. There have also been
some significant changes to the CDBG program and in particular with Owasso's qualifying area.
CHANGES TO THE QUALIFIED AREA:
In 2014, the census tracts in Owasso and across the country were re- evaluated based on new
income limit information provided by the Department of Housing and Urban Development (HUD),
who administers the CDBG funding program. As a result of these changes, the City of Owasso lost a
significant amount of area that formerly qualified under the old income limits. What this means is
that the city can only spend its CDBG allocation in these newly mapped areas (see attached
map), unless targeted areas are identified through individual income surveys.
To qualify for CDBG funding under the national objective of benefit to low and moderate income
persons, the proposed project activities must show a positive or general improvement of living
conditions in a definable geographic target area where at least 51% of the occupied households
are of low and moderate income families. Low and moderate income families have an income
equal to or less than the current Section 8 low income limits established by HUD. HUD defines this as
a family of three having a total household income of $42,650 or less or a family of four having a
household income of $47,650. The old limits were $43,500 and $48,300 respectively.
A door to door survey was conducted about 3 years ago to qualify the area north of City Hall and
adjacent to Rayola Park. At that time, based on the old income limits, these areas qualified. Staff
inquired to INCOG about continuing to utilize this survey information, and was told that we could.
However, upon reviewing the survey data, it was determined that these areas no longer qualified
under the new income limits. As a result, CDBG funds can no longer be spent in these areas unless
a new survey is conducted. Due to limited time available for this year's funding cycle and
application deadline, performing a survey and compiling the data is not possible. INCOG has
informed staff that Owasso will receive around $106,905 for the 2015/16 CDBG allocation. However,
this number may increase slightly, as INCOG is disputing some demographic information from HUD.
PAST CDBG PROJECTS:
In the past, Owasso has utilized CDBG monies for making sidewalk, sanitary sewer, and park
improvements. In 2011/12, the project selected was a major upgrade to the skate park, a project
that has provided recreational opportunities for Owasso's youth. For 2012/13, the project selected
was repair and rehabilitation to sidewalks, curbs, and gutter in the qualifying area. The 2013/14
funds were used to upgrade playground equipment at Rayola Park. In 2014/15, the funds are
being used to build a wide sidewalk connecting Rayola Park with N 81h Street and then sidewalk
repairs along N. Elm Street. A map has been attached with this memo indicating past CDBG
projects within the former qualifying area geography.
RECOMMENDED PROJECT:
Staff has developed a recommended project for the utilization of the 2015/16 CDBG funds. The
qualifying area has been reduced significantly leaving only areas near Baptist Retirement
Village, Keys Landing, and the Police Gun Range available. Therefore, the selected project for
2015/16 funding cycle is a sidewalk improvement in the Baptist Retirement Village development,
specifically along N 1271h E Avenue. This project will provide a sidewalk along the east side of N
127th E Avenue connecting the new children's home with points to the south.
Staff believes that installation of the new sidewalks will provide quality of life improvements and
provide more equitable access to citizens in the qualifying area. Staff would utilize City of
Owasso engineers for the design of the project, providing a major cost savings. A map has been
provided with this memo indicating the general location of the proposed improvements
PUBLIC HEARING:
When a CDBG project is in the application phase, a public hearing is required allowing citizens to
comment concerning the recommended project or suggest another project they feel should be
considered. A public hearing is being held at the April 7, 2015 City Council Meeting in
conjunction with the project selection and execution of the CDBG application.
RECOMMENDED ACTION:
Staff recommends approval of Resolution 2015 -05, requesting assistance from the Tulsa County
CDBG Urban County Program and approval of the application identifying a sidewalk facility along
N. 1271h E. Ave. as the preferred project for the 2015/16 funding cycle and authorizes the Mayor to
execute the necessary documents.
ATTACHMENTS:
CDBG Application with Resolution 2015 -05
Map -- CDBG Qualifying Areas (Low -Mod Block Groups Updated 2014)
Map -- Former CDBG Qualifying Areas and Past Projects
Map - Map showing Proposed CDBG Project