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Home My WebLink About2015.04.21_OPWA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE APR 17 2015 OWASSO PUBLIC WORKS AUTHORITY City Clerk's Office Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, April 21, 2015 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • April 7, 2015 Regular Meeting • April 14, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, April 17, 2015. Sherry OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 7, 2015 The Owasso Public Works Authority met in regular session on Tuesday, April 7, 2015 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, April 3, 2015. 1. Call to Order Chair Jeri Moberly called the meeting to order at 7:39 pm. 2. Roll Call Present Chair - Jeri Moberly Vice - Chair- Lyndell Dunn Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Absent Trustee - Doug Bonebroke Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes - March 17, 2015 Regular Meeting B. Approve claims Mr. Bush moved, seconded by Mr. Dunn to approve the Consent Agenda with claims totaling $500,431.93. Also, included for review was the payroll report for 03/21/15. YEA: Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. New Business None Owasso Public Works Authority April 7, 2015 Page 2 8. Adjournment Mr. Dunn moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bush, Dunn, Kelley, Moberly NAY: None Motion carried 4 -0 and the meeting adjourned at 7:40 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, April 14, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, April 14, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, April 10, 2015. 1. Call to Order Mayor Jeri Moberly called the meeting to order at 6:04 pm. Present Mayor /Chair - Jeri Moberly Vice- Mayor /Vice- Chair- Lyndell Dunn Councilor /Trustee -Doug Bonebroke Councilor /Trustee - Bill Bush A quorum was declared present. Absent Councilor /Trustee - Chris Kelley 2. Discussion relating to Community Development items A. Annexation (OA- 15 -02) & Rezoning (OZ-15-0l)-14401 E 100th St N B. PUD -The Cottages at Taligrass Point (86th & Mingo) C. FY 2014 -2015 CDBG Sidewalk Project - Construction Contract Bid Karl Fritschen presented items A, B, and C and discussion was held. It was further explained that items A, B, and C would be placed on the April 21, 2015 City Council agenda for consideration and action. 3. Discussion relating to Vision 2025 Excess Funds Projects Teresa Willson presented the item and the Owasso Economic Development Authority endorsement of the proposed projects. Discussion was held. It was further explained that a resolution would be placed on the April 21, 2015 City Council agenda for consideration and action. 4. Discussion relating to Capital Improvement Projects - Amended Priority List (Radio System Upgrades) Teresa Willson presented the item and Larry White provided additional technical information. Discussion was held. It was further explained that the required public hearing would take place during the City Council meeting on April 21, 2015. 5. Discussion relating to amendment to Solicitors Permit Ordinance Julie Lombardi presented the item and discussion was held. It was further explained that an item would be placed on the May 12, 2015 worksession agenda to review proposed ordinance language and for additional discussion. 6. Discussion relating to proposed amendments to sewer system ordinances including pretreatment requirements for discharge of fats, oils, and grease Travis Blundell presented the item and discussion was held. It was further explained that an item would be placed on the May 12, 2015 worksession agenda to review proposed ordinance language and for additional discussion. 7. Discussion relating to City Manager items Linda Jones presented the Monthly Sales Tax Report. Sherry Bishop advised that the April 21, 2015 City Council agenda would also include a consent agenda item to declare police vehicles surplus to the needs of the city and the ordinance annexing OA -15 -01 approved March 17, 2015. City Council /OPWA /OPGA Minutes April 14, 2015 Page 2 8. City Council /Trustee comments and inquiries Councilor Bonebrake requested an item be placed on the April 21, 2015 agenda for City Manager Warren Lehr to provide a report on the Tulsa Regional Chamber Washington DC Fly -In. 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried 4 -0 and the meeting adjourned at 7:38 pm. Jeri Moberly, Mayor /Chair Juliann M. Stevens, Minute Clerk Claims List 4/21/2015 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 433.84 TOTAL OPWA 433.84 OPWA ADMINISTRATION JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 200.73 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 6.48 JPMORGAN CHASE BANK ADMIRAL EXPRESS- SUPPLIES 28.99 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 56.56 JPMORGAN CHASE BANK WALMART- SUPPLIES 16.70 UNIFIRST HOLDINGS LP UNIFORM CLEANING 51.16 CITY GARAGE LABOR & OVERHEAD - APRIL, 250.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 56.90 CITY GARAGE VEHICLE PARTS PURCH - MAR 47.37 UNIFIRST HOLDINGS LP UNIFORM CLEANING 64,16 TREASURER PETTY CASH PARKING FEE 3.50 TREASURER PETTY CASH PARKING FEE 2.00 TREASURER PETTY CASH PARKING FEE 2.00 TREASURER PETTY CASH PARKING FEE 3.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 14.88 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 3.18 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 58.95 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 51.12 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 285.31 JPMORGAN CHASE BANK I CHARACTER TRAINING 177.02 TOTAL OPWA ADMINISTRATION 1,380.51 METAL POLE BARN CONSTRI COMMUNITY PUBLISHERS INC BID ADVERTISEMENT 319.95 TOTAL METAL POLE BARN CONSTRUC' 319.95 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,571.75 TODD C. KIMBALL METER READER 762.75 KATHLEEN A BALSIGER METER READER 517.05 TYRONE EUGENE DINKINS METER READER 276.15 JPMORGAN CHASE BANK POSPAPER- RECEIPT PAPER 95.90 JPMORGAN CHASE BANK OFFICE EVERYTHING -TONER 66.14 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,623.79 TOTAL UTILITY BILLING 5,913.53 WATER JPMORGAN CHASE BANK LOWES -BOARD 28.44 TREASURER PETTY CASH CAR WASH 5.75 JPMORGAN CHASE BANK THOMPSON -GRASS SEED 24.99 JPMORGAN CHASE BANK HOLMAN SEED -GRASS SEED 130.00 CITY GARAGE VEHICLE PARTS PURCH - MAR 629.16 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MARCH, 916.42 Page 1 Claims List Budget Unit Title Vendor Name Payable Description Payment Amount WATER... BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 108.16 CITY GARAGE LABOR & OVERHEAD - APRIL, 1,751.24 JPMORGAN CHASE BANK HD SUPPLY -PEX FITTINGS 70.80 JPMORGAN CHASE BANK HD SUPPLY- SUPPLIES 642.72 JPMORGAN CHASE BANK HD SUPPLY -WATER METERS 993.84 UNIFIRST HOLDINGS LP UNIFORM CLEANING 53.77 JPMORGAN CHASE BANK GREENHILL- GRAVEL 87.95 JPMORGAN CHASE BANK GREENHILL - GRAVEL 185.71 JPMORGAN CHASE BANK BROWN FARMS -SOD 90.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 90.00 JPMORGAN CHASE BANK GELLCO - BOOTS /MAGGARD 125.99 JPMORGAN CHASE BANK LOWES -FLEX BOARD 8.98 JPMORGAN CHASE BANK LOWES -HOLE SAW 19.36 TWIN CITIES READY MIX, INC CONCRETE 113.75 TWIN CITIES READY MIX, INC CONCRETE 91.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 53.77 OWASSO TOP SOIL LOAD YARD DIRT 65.00 TWIN CITIES READY MIX, INC ROCK FOR SIDEWALK 443.25 CITY OF TULSA UTILITIES WATER 82,736.35 CITY OF TULSA UTILITIES WATER 105,761.08 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.68 JPMORGAN CHASE BANK MEDICAP -BACK BRACE 69.30 JPMORGAN CHASE BANK LOWES -PARTS 17.34 JPMORGAN CHASE BANK LOWES-NAILS 4.93 TOTAL WATER 195,349.73 WASTEWATER TREATMENT JPMORGAN CHASE BANK SAMS CLUB- SUPPLIES 21.12 JPMORGAN CHASE BANK EQUIPMENT ONE -PARTS 28.03 JPMORGAN CHASE BANK HACH CO -LAB SUPPLIES 113.19 JPMORGAN CHASE BANK HACH CO -LAB SUPPLIES 95.77 JPMORGAN CHASE BANK HACH CO -LAB SUPPLIES 21.84 JPMORGAN CHASE BANK WALMART- FERTILIZER 125.46 JPMORGAN CHASE BANK DAVIS INSTRUMENT -PARTS 25.00 JPMORGAN CHASE BANK KOMLINE -SHORT BELT 1,559.19 SCHUERMANN ENTERPRISES, INC FLOW METER WIRE REPAIR 125.00 SCHUERMANN ENTERPRISES, INC DIAGNOSTIC TESTING 464.53 SCHUERMANN ENTERPRISES, INC TROUBLESHOOT FLOW METER 676.75 UNIFIRST HOLDINGS LP UNIFORM CLEANING 100.85 JPMORGAN CHASE BANK STD SPLY -AIR FILTER 24.99 CITY GARAGE LABOR & OVERHEAD - APRIL, 361.78 CITY GARAGE VEHICLE PARTS PURCH - MAR 110.75 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MARCH, 705.68 UNIFIRST HOLDINGS LP UNIFORM CLEANING 59.62 JPMORGAN CHASE BANK IHOME DEPOT - ROLLERS 57.41 Page 2 Claims List 4/21/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount WASTEWATER TREATMENT... JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 4,052.08 JPMORGAN CHASE BANK BUMP26UMP- SIPHON PUMP 4.50 JPMORGAN CHASE BANK MOUSER ELECTRON - SUPPLIES 125.47 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 14.29 JPMORGAN CHASE BANK UNIFIRST- GLOVES 99.37 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 2.94 JPMORGAN CHASE BANK OFFICE DEPOT- BINDER COVER 44.99 JPMORGAN CHASE BANK LOWES -TOOLS 64.92 JPMORGAN CHASE BANK BUMP2BUMP -AIR GAUGE 34.24 JPMORGAN CHASE BANK NCL OF WISC - SUPPLIES 347.96 JPMORGAN CHASE BANK GRAINGER -HIP WADERS 112.32 JPMORGAN CHASE BANK P & K EQUIP- TRIMMER HEADS 55.98 VERIZON WIRELESS IWIRELESS CONNECTION 80.02 TOTAL WASTEWATER TREATMENT 9,716.04 WASTEWATER COLLECTION; VERIZON WIRELESS WIRELESS CONNECTION 80.04 JPMORGAN CHASE BANK HD SUPPLY- SUPPLIES 84.00 JPMORGAN CHASE BANK HD SUPPLY - MARKING PAINT 126.00 JPMORGAN CHASE BANK LOWES -TOOLS 31.98 JPMORGAN CHASE BANK AMERIFLEX HOSE -HOSE 88.20 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 175.56 JPMORGAN CHASE BANK NOBEL -GIS SOFTWARE 7,800.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 48.15 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MARCH, 376.73 CITY GARAGE VEHICLE PARTS PURCH - MAR 959.45 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 247.76 CITY GARAGE LABOR & OVERHEAD - APRIL, 836.86 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.65 LOT MAINTENANCE OF OKLAHOMA, INC. LIFT STATION PUMPING 1,800.00 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 13.18 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 159.48 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 251.25 JPMORGAN CHASE BANK INTERSTATE ALL - BATTERY 24.95 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 686.02 TOTAL WASTEWATER COLLECTIONS 13,835.26 REFUSE COLLECTIONS UNITED STATES CELLULAR CORPORATION PW CELL PHONES 51.46 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 CITY GARAGE LABOR & OVERHEAD - APRIL, 4,055.58 JPMORGAN CHASE BANK ALSUMA- REPAIRS 3,907.33 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 1,371.17 JPMORGAN CHASE BANK BUMPER TO BUMPER- BA77ERIE 175.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MARCH, 4,173.30 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 Page 3 Claims List 4/21/2015 Budget Unit Title Vendor Name Payable Description Payment Amount REFUSE COLLECTIONS... CITY GARAGE VEHICLE PARTS PURCH - MAR 6,545.97 COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,740.38 JPMORGAN CHASE BANK AMERIFLEX -AIR HOSES 288.00 JPMORGAN CHASE BANK OFFICE DEPOT -PHONE 99.99 JPMORGAN CHASE BANK LOWES -WATER JUG 24.98 VERIZON WIRELESS WIRELESS CONNECTION 29.65 TECHNICAL PROGRAMMING SERVICES INC INSERTS 760.00 TOTAL REFUSE COLLECTIONS 27,306.23 RECYCLE CENTER JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,910.08 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.05 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.05 CITY GARAGE VEHICLE PARTS PURCH - MAR 637.45 CITY GARAGE LABOR &OVERHEAD - APRIL, 47.71 JPMORGAN CHASE BANK LOWES- BROOMS 34.76 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLL OFF 200.00 LAMBERT BROWN SCALES INC SCALE REPAIR & CALIBRATIO 601.00 TOTAL RECYCLE CENTER 3,445.10 FUND GRAND TOTAL 257,700.1 OPWA GRAND TOTAL $257,700.19 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/04115 Department Payroll Expenses Total Expenses OPWA Administration 10,052.78 14,740.52 Utility Billing 5,146.41 9,014.86 Water 11,800.17 20,573.27 Wastewater 11,803.57 20,174.46 Wastewater Collection 8,670.89 13,620.90 Refuse 10,819.87 17,202.94 Recycle Center 1,005.00 1,564.09 FUND TOTAL 59,298.69 96,891.04 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2014 -2015 Budgetary Basis Statement of Revenues & Expenses As of March 31, 2015 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTALTRANSFERS MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OFBUDGET $ 394,962 $ 3,860,345 $ 5,131,900 75.22% 307,524 2,792,380 3,845,050 72.62% 145,778 1,378,927 1,854,000 74.38% 20,477 193,802 283,400 68.38% 868,741 8,225,454 11,114,350 74.01% $ 49,332 $ 590,609 $ 887,004 66.58% 32,413 284,395 384,158 74.03% 228,703 3,017,185 4,328,599 69.70% 165,457 1,555,281 2,070,542 75.11% 71,989 860,349 1,973,616 43.59% 294,469 2,801,635 3,629,697 77.19% 842,363 9,109,453 13,273,616 68.63% 26,379 (884,000) (2,159,266) $ 960 $ 10,769 $ 16,000 67.31% 2,750 15,746 17,200 91.55% 127,250 241,801 248,734 97.21% (100,000) (300,000) (400,000) 75.00% 30,960 (31,684) (118,066) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ - $ 1,059,864 $ 1,587,729 Expenditures of long -term debt (323,723) (1,189,868) (1,386,992) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES (323,723) (130,004) 200,737 NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance $ (266,384) $ (1,045,688) $ (2,076,595) 2,431,574 2,431,574 $ 1,385,886 $ 354,979