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Home My WebLink About2015.04.21_OPGA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING Of THE APR I 7 '1[Ih)21-1 OWASSO PUBLIC GOLF AUTHORITY City Clerk's office Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, April 21, 2015 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes • April 7, 2015 Regular Meeting • April 14, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, April 17, 2015. / Sherry *i Cityi OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 7, 2015 The Owasso Public Golf Authority met in regular session on Tuesday, April 7, 2015 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, April 3, 2015. 1. Call to Order Chair Jeri Moberly called the meeting to order at 7:41 pm. 2. Roll Call Present Chair - Jeri Moberly Vice -Chair - Lyndell Dunn Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi Absent Trustee - Doug Bonebrake 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approve minutes - March 17, 2015 Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $34,951.88. Also, included for review was the payroll report for 03/21 /15. YEA: Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. New Business None Owasso Public Golf Authority April 7, 2015 Page 2 8. Adjournment Mr. Bush moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bush, Dunn, Kelley, Moberly NAY: None Motion carried 4-0 and the meeting adjourned at 7:42 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, April 14, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, April 14, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, April 10, 2015. 1. Call to Order Mayor Jeri Moberly called the meeting to order at 6:04 pm. Present Mayor/Chair - Jeri Moberly Vice-Mayor/Vice-Chair - Lyndell Dunn Councilor/Trustee - Doug Bonebroke Councilor/Trustee - Bill Bush A quorum was declared present. Absent Councilor/Trustee - Chris Kelley 2. Discussion relating to Community Development items A. Annexation (OA-15-02) & Rezoning (OZ-15-01) - 14401 E 100fh St N B. PUD -The Cottages at Tallgrass Point (86th & Mingo) C. FY 2014-2015 CDBG Sidewalk Project- Construction Contract Bid Karl Fritschen presented items A, B, and C and discussion was held. It was further explained that items A, B, and C would be placed on the April 21, 2015 City Council agenda for consideration and action. 3. Discussion relating to Vision 2025 Excess Funds Projects Teresa Willson presented the item and the Owasso Economic Development Authority endorsement of the proposed projects. Discussion was held. It was further explained that a resolution would be placed on the April 21, 2015 City Council agenda for consideration and action. 4. Discussion relating to Capital Improvement Projects - Amended Priority List (Radio System Upgrades) Teresa Willson presented the item and Larry White provided additional technical information. Discussion was held. It was further explained that the required public hearing would take place during the City Council meeting on April 21, 2015. 5. Discussion relating to amendment to Solicitors Permit Ordinance Julie Lombardi presented the item and discussion was held. It was further explained that an item would be placed on the May 12, 2015 worksession agenda to review proposed ordinance language and for additional discussion. 6. Discussion relating to proposed amendments to sewer system ordinances including pretreatment requirements for discharge of fats, oils, and grease Travis Blundell presented the item and discussion was held. It was further explained that an item would be placed on the May 12, 2015 worksession agenda to review proposed ordinance language and for additional discussion. 7. Discussion relating to City Manager items Linda Jones presented the Monthly Sales Tax Report. Sherry Bishop advised that the April 21, 2015 City Council agenda would also include a consent agenda item to declare police vehicles surplus to the needs of the city and the ordinance annexing OA-15-01 approved March 17, 2015. City Council/OPWA/OPGA Minutes April 14, 2015 Page 2 8. City Council/Trustee comments and inquiries Councilor Bonebrake requested an item be placed on the April 21, 2015 agenda for City Manager Warren Lehr to provide a report on the Tulsa Regional Chamber Washington DC Fly -In. 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried 4-0 and the meeting adjourned at 7:38 pm. Jeri Moberly, Mayor/Chair Juliann M. Stevens, Minute Clerk Claims List 4121/2015 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 1,939.18 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 61,96 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 135.71 JPMORGAN CHASE BANK TITLE IST-MERCHANDISE 393.13 JPMORGAN CHASE BANK TITLEIST-MERCHANDDSE 852.53 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 1,208.62 JPMORGAN CHASE BANK TITLE IST-MERCHANDISE 627.49 JPMORGAN CHASE BANK TITLE IST-MERCHANDISE 207.96 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 430.63 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 2,487.90 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 175.64 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 938.69 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 66.65 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 2,089.32 JPMORGAN CHASE BANK TITLE IST-MERCHANDISE 167.00 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 47.50 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 176.60 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 859.82 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 604.80 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 133.04 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 403.20 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 41.41 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 210.49 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 279.17 JPMORGAN CHASE BANK COBRA -MERCHANDISE 128.61 JPMORGAN CHASE BANK COBRA -MERCHANDISE 741.40 JPMORGAN CHASE BANK COBRA -MERCHANDISE 510.77 JPMORGAN CHASE BANK COBRA -MERCHANDISE 166.46 BGR DAILY ACCT REIMB GOLF PETTY CASH 714.05 BRIGHTON COLLECTIBLES, INC MERCHANDISE 222.65 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 190.38 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 238.57 JPMORGAN CHASE BANK PING -MERCHANDISE 1,930.00 JPMORGAN CHASE BANK SYSCO-FOOD 807.65 JPMORGAN CHASE BANK JGRT PLAINS -BEVERAGE ORDER 55&67 TOTAL OPGA 20,745.65 GOLF SHOP JPMORGAN CHASE BANK EP GOLF -WASHER PARTS 336.11 JPMORGAN CHASE BANK USPS-POSTAGE 42.76 TOTAL GOLF SHOP 378.87 CART OPERATIONS YAMAHA MOTOR CORPORATION, USA MAY CART LEASE 3,595.49 YAMAHA GOLF CAR COMPANY CART ANNUAL SERVICE 2,909.47 YAMAHA GOLF CAR COMPANY CART REPAIR 17.36 Page 1 Claims List 4/21/2015 Budget Unit Title Vendor Name Payable Description Payment Amount CART OPERATIONS... YAMAHA GOLF CAR COMPANY CART REPAIR 51.50 JPMORGAN CHASE BANK LOWES-SUPPLIES 74.92 TOTAL CART OPERATIONS 6,648.74 COURSE MAINT JPMORGAN CHASE BANK ATWOODS-BUCKETS 53.16 JPMORGAN CHASE BANK ATWOODS-FITTINGS 15,73 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 67.66 JPMORGAN CHASE BANK LOCKE SUPPLY -FITTINGS 30.29 JPMORGAN CHASE BANK LUBER BROS-SCRAPERS 110.46 JPMORGAN CHASE BANK LUBER BROS-RETURN -348.39 JPMORGAN CHASE BANK LUBER BROS-RETURN -143.20 TIMMONS OIL COMPANY FUEL 1,726.92 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 14.81 BWI COMPANIES, INC WETTINGAGENT 242.50 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 14.81 PRESTIGE FLAG & BANNER COURSE FLAGS 213.37 TIMMONS OIL COMPANY FUELADDITIVE 173.52 JPMORGAN CHASE BANK TRAVELEXPENSE 33.77 JPMORGAN CHASE BANK OWASSO TOPSOIL -TOPSOIL 125.00 JPMORGAN CHASE BANK INTERSTATE ALL -BATTERY 122.55 JPMORGAN CHASE BANK WALMART-SUPPLIES 31.79 JPMORGAN CHASE BANK OREILLYS-HARNESS REPAIR 32.96 JPMORGAN CHASE BANK OREILLYS-LED HEADLIGHT 48.99 JPMORGAN CHASE BANK OREILLYS-HOSE CLAMPS 14.70 JPMORGAN CHASE BANK P & K EQUIPMENT -REPAIR 104.05 JPMORGAN CHASE BANK P & K EQUIPMENT -SPRING 11.16 VERIZON WIRELESS WIRELESS CONNECTION 40.03 JPMORGAN CHASE BANK TRAVELEXPENSE 12.88 JPMORGAN CHASE BANK LOWES-DRAINAGE SUPPLIES 19.73 TOTAL COURSE MAINT 2,795.63 FOOD & BEV JPMORGAN CHASE BANK SYSCO-SUPPLIES 34.95 TOTAL FOOD & BEV 34.95 GOLFADMIN71PMORGAN CHASE BANK BROOKS GREASE -MAINTENANCE 125.00AN CHASE BANK LOWES-LIGHT BULBS 18.98 AN CHASE BANK MURPHY-SUPPLIES 145.88 AN CHASE BANK WASTE MGMT-REFUSE SVC 258.79 AN CHASE BANK COX-WIFI 89.95 Page 2 Claims List 4/21 /2015 Budget Unit Title Vendor Name Payable Description Payment Amount GOLFADMIN... SZEN CORP SOFTWARE SUPPORT 1,600.00 SOUTH CENTRAL GOLF INC RADIO 650.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 303.00 JPMORGAN CHASE BANK ARETE-FLAG MARKERS/TEES 788.35 TOTAL GOLF ADMIN 3,979.95 FUND GRAND TOTAL 34,583.7 OPGA GRAND TOTAL $34,583.79 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/04/15 Department Payroll Expenses Total Expenses Golf Shop Operations 2,053.31 3,371.56 Cart Operations 1,527.12 1,714.67 Golf Course Operations 9,030.59 13,490.21 Food & Beverage 3,113.50 4,318.93 General & Administration 3,017.90 4,548.79 FUND TOTAL 18,742.42 27,444.16 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of March 31, 2015 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage Other Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General TOTAL OTHER REVENUES NET INCOME (LOSS) FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance March 31, 2015 Month Year Percent To -Date To -Date Budget of Budget $ 30,981 $ 332,414 $ 530,400 62.67% 13,406 79,341 170,000 46.67% (10,392) (57,847) (124,100) 46.61% 7,432 76.369 117,000 65.27% 10,739 113.996 189,800 60.06% (5,260) (54,769) (90,600) 60,45% 53 526 700 75.07% $ 46,958 $ 490,030 $ 793,200 61.78% $ 11,225 $ 73,911 $ 111,476 66.30% 3,052 81,175 102,843 78.93% 50,463 366,820 528,519 69.41% 7,142 77,957 113,161 68.89% 20,777 144,576 186,501 77.52 % $ 92,659 $ 744,440 $ 1,042,500 71.41% $ (45,701) $(254,410) $ (249300) $ 50,000 $ 250,000 $ 350,000 71.43% $ 50,000 $ 250,000 $ 350,000 71.43% $ 4,299 $ (4,410) $ 100,700 (3,602,971) (3,602,971) (3,607,381) (3,502,271)