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HomeMy WebLinkAbout2015 09_CIP_2015.05.05CITY OF OWASSO, OKLAHOMA RESOLUTION 2015 -09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AMENDING THE LIST OF CAPITAL IMPROVEMENT PROJECTS ELIGIBLE FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND. WHEREAS, on the 141h day of October, 2003, the citizens of the City of Owasso, Oklahoma, approved Ordinance Number 763, providing for the extension of the third penny sales tax and further, restricting the use of said sales tax generated by such third penny extension to capital projects reviewed by the Capital Improvements Committee and approved by the City Council by resolution; and, WHEREAS, the City Council by previous Resolutions designated the following Capital Improvement projects as eligible for funding from the Capital Improvement Fund: East 86th Street North Widening Project (Main to Memorial) East 106th Street North and North Garnett Road Intersection Improvements East and West Service Roads between E. 66th Street North and E. 126th Street North E. 76th Street North Widening Project from Hwy 169 to N. 129th East Avenue East 96th Street North & North 129th East Avenue Infrastructure Improvements Garnett Road Widening Project from E. 96th Street North to E. 106th Street North East 116 Street North and North 129 East Avenue Intersection Improvements Highway 20 and North 140 East Avenue Intersection Traffic Signal Improvements Annual Street Rehabilitation Program Transportation Master Plan Sports Park Elm Creek Park Improvements Vehicle Maintenance Facility Main Police Station /City Hall Replacement Fire Engine WHEREAS, the City Council, after having received a recommendation from the Capital Improvements Committee that the following project be included in the projects list: Radio System Upgrades, and after properly notifying the Public in accordance with Resolution No. 2003 -14, has held a Public Hearing on Tuesday, April 21, 2015, as required by the aforesaid resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: That the Capital Projects heretofore designated as eligible for funding from the Capital Improvements Fund be amended by adding Radio System Upgrades as a capital project. Gv�y of O� DATED this 5th day of May, 2015 9s r-� u M or OFFICIAL 0 ATTEST: SEAL Jaw a 4AttOolk Sherry Bish , City Clerk APPROV AS TO FORM: Juli ombardi, City Attorney —r City Wit TO: The Honorable Mayor and City Council N1 �� ®��C/ City of Owasso U( e Gf77J FROM: Teresa Willson Information Technology Director SUBJECT: Capital Improvements Project Determination Resolution 2015 -09 DATE: May 1, 2015 BACKGROUND: Adopted by the City Council in September 2003, Resolution 2003 -14 defines the process to amend the Priority Determination of projects eligible to receive funding from the Capital Improvements Fund, also known as the permanent third -penny sales tax. Simply stated, this process amends the current list of Capital Improvement projects. The Capital Improvements Committee conducted a public meeting on February 24, 2015, to consider a proposed amendment to the list of projects proposed to be funded by the third - penny sales tax. The proposed project is an upgrade of the City's radio system, and is necessary because the current system will no longer receive vendor support in 2017, and due to an area initiative to upgrade current equipment and communication standards. At the conclusion of the meeting, the Capital Improvements Committee voted unanimously to submit a recommendation to the Owasso City Council amending the project list to include Radio System Upgrades. The City Council conducted a public hearing on the 21s' of April, 2015, in accordance with Resolution 2003 -14, to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. Any action taken by the City Council to amend the current list of projects must be made by adopting a resolution. CURRENT PROJECT PRIORITIES: Adopted December 2, 2014, Resolution 2014 -15 designated the following list of projects as eligible for funding from the Capital Improvements Fund: • East 80h Street North Widening Project (Main to Memorial) • East 1061h Street North and North Garnett Road Intersection Improvements • East and West Service Roads between E. 661h Street North and E. 1261h Street North • East 761h Street North Widening Project from Hwy 169 to N. 129th East Avenue • East 96th Street North & North 129th East Avenue Infrastructure Improvements • Garnett Road Widening Project from E. 961h Street North to E. 1061h Street North • East 116 Street North and North 129 East Avenue Intersection Improvements • Highway 20 and North 140 East Avenue Intersection Traffic Signal Improvements • Annual Street Rehabilitation Program • Transportation Master Plan • Sports park • Elm Creek Park Improvements • Vehicle Maintenance Facility • Main Police Station /City Hall • Replacement Fire Engine RADIO SYSTEM UPGRADES: The City of Owasso's current radio system has been in place since a rebanding initiative in 2006. Last year, Motorola issued a Letter of Intent announcing the equipment would be discontinued and no longer supported after the calendar year 2017. The City's existing radio equipment will not communicate with tower sites being converted under an initiative called Project 25. The Project 25 initiative is being undertaken by most local and state agencies. While the City's equipment is capable of being converted to meet Project 25 standards at a cost of $200,000, the City's radios would be obsolete within two years. Therefore, the City should upgrade all radio equipment to be supported for repairs and to be compatible with Project 25. The proposed upgrade of radio equipment would include replacement of all tower -based equipment base stations, routers, switches, controllers, and transmission lines. At the Dispatch facility, the upgrade would require replacement of all the consolette workstations, along with associated microphones and speakers. The upgrade would also include the replacement of all mobile and handheld subscriber units totaling approximately 365 radios. The estimated project total cost is $2.9 million. This cost is based on the City's continued use of the current tower site. RECOMMENDATION: Staff recommends adoption of Resolution 2015 -09 amending the Capital Improvement Project list to include Radio System Upgrades. ATTACHMENTS: Resolution 2015 -09 Memorandum to Owasso Capital Improvement Committee for Radio System Upgrades TO: Capital Improvements Committee City of Owasso FROM: Larry White Support Services Director SUBJECT: Upgrade of City Radio System DATE: February 20, 2015 BACKGROUND: The City of Owasso's radio equipment has been in place since a rebanding initiative in 2006. Last year Motorola issued a Letter of Intent announcing the equipment would be discontinued and no longer supported after the calendar year 2017. The City's radio equipment also will not communicate with tower sites being converted to Project 25 status. The Project 25 initiative is being undertaken by most local and state agencies. While the City's equipment is capable of being converted to meet Project 25 standards at a cost of $200,000, the City's radios would still be obsolete in two years. Therefore, the City needs to upgrade all of the City's radio equipment to obtain equipment which will be supported for repairs and which will be compatible with Project 25. SCOPE OF WORK: The proposed upgrade of radio equipment to Project 25 standards would include replacement of all tower -based equipment base stations, routers, switches, controllers, and transmission lines. At the Dispatch facility the upgrade would require replacement of all the consolette workstations, along with associated microphones and speakers. The upgrade would also include the replacement of all mobile and handheld subscriber units totaling approximately 365 radios. The estimated project total cost is $2.9 million. This cost is based on the City's continued use of the current tower site. EXPLANATION OF PROJECT 25 AND INTEROPERABILITY: Project 25 (P25) is a user driven set of system standards that define digital radio communications system architectures capable of serving the needs of Public Safety and Government organizations. This set of standards was produced through the joint efforts of the Association of Public Safety Communications Officials International (APCO), the National Association of State of Telecommunications Directors (NASTD), selected Federal Agencies and the National Communications System (NCS), and standardized under the Telecommunications Industry Association (TIA). Project 25 was initiated as a collaborative effort by public safety agencies and manufacturers to address the issue with emergency communication systems with radio systems which are incompatible and inoperable in a jurisdiction and departments within the same community. It is a project to insure that two -way radios are interoperable within the same frequency band. (Interoperability is defined as the capability of two unassociated entities operating within the same frequency band to communicate and interact with each other.) The goal of Project 25 is to enable public safety responders to communicate with each other achieving enhanced coordination, timely response, and efficient and effective use of communications equipment. One of the most serious problems during disaster events is poor communication due to lack of appropriate and efficient means to collect, process and transmit important and timely information. FUNDING: This upgrade project meets the standards for funding as a capital improvement. RECOMMENDATION: Staff recommends approval to add the upgrade of the City's radio system to the Capital Improvement priority list.