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HomeMy WebLinkAbout2015.05.19_OPGA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE MAY 15h15-j2zd OWASSO PUBLIC GOLF AUTHORITY C4ClerK'SOffice Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, May 19, 2015 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes • May 5, 2015 Regular Meeting • May 12, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) B. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, May 15, 2015. /W' Sherry Bishop,ltity Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, May 5, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, May 5, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, May 1, 2015. Prior to the joint regular meeting, Ms. Lombardi administered the Oath of Office for Ward 1 City Councilor/Trustee Jeri Moberly and Ward 2 City Councilor/Trustee Chris Kelley. 1. Call to Order Mayor/Chair Jeri Moberly called the meeting to order at 6:32 pm. 2. Invocation The invocation was offered by Father Chris Waters of Anglican Church of Saint Paul. 3. Flag Salute Vice -Mayor Dunn led the flag salute. 4. Roll Call Present Absent Mayor/Chair- Jeri Moberly None Vice-Mayor/Chair- Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush Councilor/Trustee - Chris Kelley A quorum was declared present. Staff: City/Authority Manager - Warren Lehr City/Authority Attorney - Julie Lombardi Mayor Moberly announced that agenda Item 6 has been removed from the agenda. 5. Presentation of the Character Trait of Discernment Nathan Purifoy, Campus Director of Baptist Village of Owasso, presented the Character Trait of Discernment for the month of May. 6. Discussion of Council/Chair Leadership Elections Process Mayor/Chair Moberly This item was removed from the agenda. Election of Mayor, OPWA Chair, and OPGA Chair Mayor Moberly called for a nomination for the position of Mayor, OPWA Chair, OPGA Chair, Mr. Bonebrake moved, seconded by Mr. Dunn to nominate Ms. Moberly for Mayor, OPWA Chair, OPGA Chair. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: Bush Motion carried: 4-1 Owasso City Council/OPWA/OPGA May 5, 2015 Page 2 8. Election of Vice -Mayor, OPWA Vice -Chair, and OPGA Vice -Chair Mayor Moberly called for a nomination for the position of Vice -Mayor, OPWA Vice -Chair, OPGA Vice -Chair. Mr. Bonebrake moved, seconded by Ms. Moberly to nominate Mr. Dunn for Vice -Mayor, OPWA Vice -Chair, OPGA Vice -Chair. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 9. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered to be routine and will be enacted by one motion. Any Councilor/Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve Owasso City Council minutes - April 21, 2015 Regular Meeting B. Approve OPWA minutes - April 21, 2015 Regular Meeting C. Approve OPGA minutes - April 21, 2015 Regular Meeting D. Approve City of Owasso claims E. Approve OPWA claims F. Approve OPGA claims G. City Council accept the Friends of Owasso Police Department donation and approve a budget amendment in the General Fund, increasing the estimated revenue and increasing the appropriation for expenditures by $2,700 in the Police department H. City Council approve Ordinance 1052, approving planned unit development application PUD-15-01 and zoning application OZ-15-02 for the development of a multi -family housing project on approximately 13.37 acres of property located northwest of the intersection of Mingo Road and 861h St N Mr. Dunn moved, seconded by Dr. Kelley to approve items 9A - 9H of the Consent Agenda with City claims totaling $156,976.62, OPWA claims totaling $463,690.98, and OPGA claims totaling $33,065.33. Also, included for review were the self-insurance claims and the payroll reports for 04/ 18/ 15. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 10. Consideration and appropriate action relating to items removed from the Consent Agenda None 11. Consideration and appropriate action relating to City Council approval of Resolution 2015- 09, amending the Capital Improvements Project list to include Radio Systems Upgrades Teresa Willson presented the item recommending approval of Resolution 2015-09. After discussion, Dr. Kelley moved, seconded by Mr. Bush to approve Resolution 2019-09. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 Owasso City Council/OPWA/OPGA May 5, 2015 Page 3 12. Consideration and appropriate action relating to City Council award of a contract for mowing on US Highway 169 Right -of -Way Tim Doyle presented the item recommending to award the bid for the US Highway 169 Right - of -Way Mowing contract for the base bid in the amount of $4,962.30 per mowing with alternates for litter control of $1,385.00 per mowing, hand trimming of $1,200.00 per mowing, and unspecified mowing of $20.85 per acre, as required throughout the mowing season, not to exceed eight mowing cycles per year, to Precision Lawn Care of Tulsa, LLC. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to award the bid to Precision Lawn Care of Tulsa, LLC, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 13. Report from City Manager/Authority Manager • Earl Farris presented the Monthly Public Works Project Status Report. • Larry Langford presented the Quarterly Golf Report. • Mr. Lehr commented on the successful Owasso Cares Day on April 25, 2015. 14. Report from City Attorney/Authority Attorney None 15. Report from City Councilors/Trustees Councilors expressed appreciation to fellow Council Members for their support, focus, cooperation, and service. 16. New Business None 17. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5-0 and the meeting adjourned at 7:12 pm. Jeri Moberly, Mayor/Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, May 12, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, May 12, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, May 8, 2015. Call to Order Mayor Jeri Moberly called the meeting to order at 6:08 pm. Present Absent Mayor/Chair- Jeri Moberly Councilor/Trustee - Bill Bush Vice-Mayor/Chair- Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Chris Kelley A quorum was declared present. Staff: City/Authority Manager - Warren Lehr City/Authority Attorney - Julie Lombardi 2. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing personnel matters relating to the City Manager, such executive session provided for in Title 25, O.S. Section § 307(B)(1) Mayor Moberly presented the item, Mr. Bonebrake moved, seconded by Mr. Dunn to enter into executive session. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4-0 At 6:08 pm, the Council, along with Jim and Jeanine Rhea of Greenwood Performance, entered into executive session. Mr. Bush joined at 6:15 pm. At 7:15 pm, the Council returned to open session. 3. Briefing and discussion relating to regular, recurring, or consent items (expected to be brief and may not require discussion) A. Resolution, Change Order Authority to City Manager B. Annual Water Quality Report C. New City Hall Construction update Sherry Bishop presented the items and discussion was held. It was further explained that item 4A would be placed on the May 19, 2015 agenda for consideration and action. 4. Discussion relating to Community Development items A. Annexation - (OA-15-03) 10010 N Mingo Rd B. Final Plat- Lake Valley V, Phase III Bronce Stephenson presented the items and discussion was held. It was further explained that items 4A and 4B would be placed on the May 19, 2015 agenda for consideration and action. Owasso City Council/OPWA/OPGA May 12, 2015 Page 2 5. Discussion relating to amendment to Solicitors Permit Ordinance Julie Lombardi presented the item and discussion was held. It was further explained that an item would be placed on the June 9, 2015 worksession agenda for discussion. 6. Discussion relating to City Manager items • FY 2016 budget presentation • Board and committee appointments • Monthly Sales Tax Report • City Manager Report Linda Jones presented the FY 2016 budget and discussion was held. It was further explained that a Public Hearing would be placed on the June 2, 2015 agenda for citizen input. Mayor Moberly presented the board and committee appointments. It was further explained that an item would be placed on the June 9, 2015 worksession agenda for discussion. Linda Jones presented the Monthly Sales Tax Report and discussion was held. Warren Lehr acknowledged recent city events. 7. City Council/Trustee comments and inquiries Councilors reported on various activities. 8. Adjournment The meeting adjourned at 8:43 pm. Jeri Moberly, Mayor/Chair Lisa Wilson, Minute Clerk Claims List 5/19/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount OPGA BGR DAILY ACCT REIMB GOLF PETTY CASH 609.05 BGR DAILY ACCT. REIMB GOLF PETTY CASH 690.90 JPMORGAN CHASE BANK SPIKE'S-MERCHANDISE 75A1 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGE 244.51 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 67.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 359.92 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 191.80 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 612.05 JPMORGAN CHASE BANK NIKE-MERCHANDISE 128.70 JPMORGAN CHASE BANK WALMART-FOOD -7.52 JPMORGAN CHASE BANK BUSHNELL-MERCHANDISE 1,321.80 JPMORGAN CHASE BANK WALMART-BEER 22.97 JPMORGAN CHASE BANK WALMART-FOOD 28.20 JPMORGAN CHASE BANK SAMSCLUB-FOOD 49.42 JPMORGAN CHASE BANK REASORS-FOOD 40.98 JPMORGAN CHASE BANK SYSCO-FOOD 896.11 JPMORGAN CHASE BANK SYSCO-FOOD 1,541.90 JPMORGAN CHASE BANK WALMART-FOOD 26.47 JPMORGAN CHASE BANK SAMSCLUB-FOOD 110.86 TOTAL OPGA 7,010.52 GOLF SHOP JPMORGAN CHASE BANK LISPS -POSTAGE 18.94 XEROX CORPORATION COPIER SERVICE 42.91 XEROX CORPORATION COPIER SERVICE 31.01 TOTAL GOLF SHOP 92.86 CART OPERATIONS IYAMAHA MOTOR CORPORATION, USA IGOLF CART LEASE 3,595.49 TOTAL CART OPERATIONS 3,595.49 COURSE MAINT JPMORGAN CHASE BANK LOWES-ICE MELT 42.40 JPMORGAN CHASE BANK LOWES-SUPPLIES 20.79 JPMORGAN CHASE BANK FASTENAL-HARDWARE 47.21 JPMORGAN CHASE BANK P & K EQUIP -ENGINE REPAIR 69.56 JPMORGAN CHASE BANK LOWES-SHRUBS 39.78 JPMORGAN CHASE BANK LOWES-PAINT 70.95 JPMORGAN CHASE BANK VICTOR WELDING -GAS 136.91 JPMORGAN CHASE BANK LUBER BROS-CROSS BAR 110.75 JPMORGAN CHASE BANK OREILLY-HANDLE 21.00 JPMORGAN CHASE BANK OREILLY-FILLER/PAINT 25.96 JPMORGAN CHASE BANK OREILLY-GREASE 3.49 JPMORGAN CHASE BANK OREILLY-FLUID 5.39 JPMORGAN CHASE BANK OREILLY-2 CYCLE OIL 41.94 JPMORGAN CHASE BANK OREILLY-WIPER MOTOR 140.16 Page 1 Claims List 5/19/2015 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT.. JPMORGAN CHASE BANK WALMART-COFFEE 6.98 VERIZON WIRELESS WIRELESS CONNECTION 40.03 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 41.34 OVERHOLT HEATING &AIR, INC. A/C REPAIR 205.00 UNIFIRST HOLDINGS LP AIR FRESHENER 2,00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 29.30 JPMORGAN CHASE BANK GRAINGER-PUMP MOTOR OIL 72.28 JPMORGAN CHASE BANK PROF TURF -GREENS ROLLER 1,660.05 TOTAL COURSE MAINT 2,844.46 FOOD & BEV JPMORGAN CHASE BANK SYSCO-SUPPLIES 4.50 JPMORGAN CHASE BANK SYSCO-SUPPLIES 64.41 JPMORGAN CHASE BANK SYSCO-SUPPLIES 169.12 JPMORGAN CHASE BANK GENERAL PARTS -REPAIR 749,10 TOTAL FOOD & BEV 987.13 GOLFADMIN JPMORGAN CHASE BANK WASTE MGMT-REFUSE 256.67 JPMORGAN CHASE BANK TIMMONS OIL -FUEL 732.91 TERMINIX PEST CONTROL 68.00 JPMORGAN CHASE BANK MURPHY-SUPPLIES 433.86 JPMORGAN CHASE BANK COX-WIFI 89.95 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 277.57 JPMORGAN CHASE BANK AMAZON -NETWORK RADIO LINK 198.00 TOTAL GOLFADMIN 2,056.96 16,587.4 FUND GRAND TOTAL OPGA GRAND TOTAL $16,587.43 Page 2 Department Golf Shop Operations Cart Operations Golf Course Operations Food & Beverage General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/02/15 Payroll Expenses 2,105.94 2,208.63 9,865.63 3,484.83 3,017.90 Total Expenses 3,430.64 2,479.86 14,413.18 4,736.38 4,548.79 FUND TOTAL 20,682.93 29,608.85 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of April 30, 2015 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage Other Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General TOTAL OTHER REVENUES NET INCOME (LOSS) FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance April 30, 2015 Month Year Percent To -Date To -Date Budget of Budget $ 48,695 $ 381,110 $ 530,400 71.85% 15,590 94,931 170,000 55.84% (11,347) (66,927) (124,100) 53.93% 14,101 90,470 117,000 77.32% 15,839 129,835 189,800 68.41% (6,487) (61.256) (90,600) 67.61% 82 608 700 86.82% $ 76,474 $ 568,771 $ 793,200 71.71% $ 7,568 $ 81,479 $ 111,476 73.09% 11,598 92,773 102,843 90.21% 54,104 420,925 528,519 79.64% 9,829 87,786 113,161 77.58% 17,774 162,350 186,501 87.05% $ 100,874 $ 845,313 $ 1,042,500 81.09% $ (24,400) $(276,543) $ (249,300) $ $ 250,000 $ 350,000 71.43% $ $ 250,000 $ 350,000 71.43% $ (24,400) $ (26.543) $ 100,700 (3,602,971) (3,602,971) (3,629,514) (3,502,271)