HomeMy WebLinkAbout2015.05.19_City Council AgendaRECEIVED
PUBLIC NOTICE OF THE MEETING OF THE MAY t c 2015
OWASSO CITY COUNCIL City Clerk's Office
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
Regular Meeting
Tuesday, May 19, 2015 - 6:30 pm
1. Call to Order
Mayor Jeri Moberly
2. Invocation
Father Brad Van Deventer of Anglican Church of Saint Paul
3. Flag Salute
4. Roll Call
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• May 5, 2015 Regular Meeting
• May 12, 2015 Regular Meeting
B. Approve claims
C. Receive monthly budget status report
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to OA -15 -03 annexing property located at
10010 N Mingo Rd
Karl Fritschen
Staff recommends approval of OA- 15 -03.
8. Consideration and appropriate action relating to the final plat of Lake Valley V, Phase III
north of the existing Lake Valley neighborhood on the east side of N 145th E Ave,
approximately 'A mile south of E 116th St N (SH -20)
Karl Fritschen
Staff recommends approval of the Final Plat for Lake Valley V, Phase III.
9. Consideration and appropriate action relating to Resolution 2015 -10, authorizing the City
Manager or designee to approve change orders up to $25,000 per occurrence or 10% of any
contract, whichever is less, subject to the limitations of the Public Competitive Bidding Act of
1974
Sherry Bishop
Staff recommends approval of Resolution 2015 -10.
Owasso City Council
May 19, 2015
Page 2
10. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing confidential communications between the City Council and the City
Attorney concerning pending litigation styled Mike Denton v. City of Owasso et al., 13 -CV-
709-TCK-TLW, as provided for in Title 25, O.S. Section § 307(B)(4)
Julie Lombardi
11. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing personnel matters relating to the City Manager, such executive session
provided for in Title 25, O.S. Section § 307(B)(1)
The City Council will meet in executive session to discuss the annual evaluation and contract
of the City Manager.
12. Report from City Manager
13. Report from City Attorney
14. Report from City Councilors
15. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
16. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall
bulletin board at 6:00 pm on Friday, May 15, 2015.
Sherry Bish , City Clerk
OWASSO CITY COUNCIL, OPWA, AND OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, May 5, 2015
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, May 5, 2015 in the Council Chambers at Old Central, 109
N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the
office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, May 1,
2015.
Prior to the joint regular meeting, Ms. Lombardi administered the Oath of Office for Ward 1 City
Councilor /Trustee Jeri Moberly and Ward 2 City Councilor /Trustee Chris Kelley,
1. Call to Order
Mayor /Chair Jeri Moberly called the meeting to order at 6:32 pm.
2. Invocation
The invocation was offered by Father Chris Waters of Anglican Church of Saint Paul.
3. Flag Salute
Vice -Mayor Dunn led the flag salute.
4. Roll Call
Present Absent
Mayor /Chair- Jeri Moberly None
Vice - Mayor /Chair - Lyndell Dunn
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Bill Bush
Councilor /Trustee - Chris Kelley
A quorum was declared present.
Staff:
City /Authority Manager- Warren Lehr
City /Authority Attorney - Julie Lombardi
Mayor Moberly announced that agenda Item 6 has been removed from the agenda.
5. Presentation of the Character Trait of Discernment
Nathan Purifoy, Campus Director of Baptist Village of Owasso, presented the Character Trait
of Discernment for the month of May.
6. Discussion of Council /Chair Leadership Elections Process
Mayor /Chair Moberly
This item was removed from the agenda.
Election of Mayor, OPWA Chair, and OPGA Chair
Mayor Moberly called for a nomination for the position of Mayor, OPWA Chair, OPGA Chair.
Mr. Bonebrake moved, seconded by Mr. Dunn to nominate Ms. Moberly for Mayor, OPWA
Chair, OPGA Chair.
YEA: Bonebrake, Dunn, Kelley, Moberly
NAY: Bush
Motion carried: 4 -1
Owasso City Council /OPWA /OPGA
May 5, 2015
Page 2
8. Election of Vice - Mayor, OPWA Vice - Chair, and OPGA Vice -Chair
Mayor Moberly called for a nomination for the position of Vice - Mayor, OPWA Vice - Chair,
OPGA Vice - Chair. Mr. Bonebrake moved, seconded by Ms. Moberly to nominate Mr. Dunn
for Vice- Mayor, OPWA Vice- Chair, OPGA Vice - Chair.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
9. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered to be routine and will be enacted
by one motion. Any Councilor /Trustee may, however, remove an item from the Consent
Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve Owasso City Council minutes - April 21, 2015 Regular Meeting
B. Approve OPWA minutes - April 21, 2015 Regular Meeting
C. Approve OPGA minutes - April 21, 2015 Regular Meeting
D. Approve City of Owasso claims
E. Approve OPWA claims
F. Approve OPGA claims
G. City Council accept the Friends of Owasso Police Department donation and
approve a budget amendment in the General Fund, increasing the estimated
revenue and increasing the appropriation for expenditures by $2,700 in the Police
department
H. City Council approve Ordinance 1052, approving planned unit development
application PUD -15 -01 and zoning application OZ -15 -02 for the development of a
multi - family housing project on approximately 13.37 acres of property located
northwest of the intersection of Mingo Road and 86th St N
Mr. Dunn moved, seconded by Dr. Kelley to approve items 9A - 9H of the Consent Agenda
with City claims totaling $156,976.62, OPWA claims totaling $463,690.98, and OPGA claims
totaling $33,065.33. Also, included for review were the self- insurance claims and the payroll
reports for 04/18/15.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to items removed from the Consent Agenda
None
11. Consideration and appropriate action relating to City Council approval of Resolution 2015-
09, amending the Capital Improvements Project list to include Radio Systems Upgrades
Teresa Willson presented the item recommending approval of Resolution 2015 -09.
After discussion, Dr. Kelley moved, seconded by Mr. Bush to approve Resolution 2019 -09.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
Owasso City Council /OPWA /OPGA
May 5, 2015
Page 3
12. Consideration and appropriate action relating to City Council award of a contract for
mowing on US Highway 169 Right -of -Way
Tim Doyle presented the item recommending to award the bid for the US Highway 169 Right -
of -Way Mowing contract for the base bid in the amount of $4,962.30 per mowing with
alternates for litter control of $1,385.00 per mowing, hand trimming of $1,200.00 per mowing,
and unspecified mowing of $20.85 per acre, as required throughout the mowing season, not
to exceed eight mowing cycles per year, to Precision Lawn Care of Tulsa, LLC.
After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to award the bid to Precision
Lawn Care of Tulsa, LLC, as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
13. Report from City Manager /Authority Manager
• Earl Farris presented the Monthly Public Works Project Status Report.
• Larry Langford presented the Quarterly Golf Report.
• Mr. Lehr commented on the successful Owasso Cares Day on April 25, 2015.
14. Report from City Attorney /Authority Attorney
None
15. Report from City Councilors /Trustees
Councilors expressed appreciation to fellow Council Members for their support, focus,
cooperation, and service.
16. New Business
None
17. Adjournment
Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried 5 -0 and the meeting adjourned at 7:12 pm.
Jeri Moberly, Mayor /Chair
Lisa Wilson, Minute Clerk
OWASSO CITY COUNCIL, OPWA, AND OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, May 12, 2015
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, May 12, 2015 in the Council Chambers at Old Central, 109
N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the
office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, May 8,
2015.
Call to Order
Mayor Jeri Moberly called the meeting to order at 6:08 pm.
Present Absent
Mayor /Chair - Jeri Moberly Councilor /Trustee - Bill Bush
Vice - Mayor /Chair - Lyndell Dunn
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Chris Kelley
A quorum was declared present.
Staff:
City /Authority Manager- Warren Lehr
City /Authority Attorney - Julie Lombardi
2. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing personnel matters relating to the City Manager, such executive session
provided for in Title 25, O.S. Section § 307(B)(1)
Mayor Moberly presented the item, Mr. Bonebrake moved, seconded by Mr. Dunn to enter
into executive session.
YEA: Bonebrake, Dunn, Kelley, Moberly
NAY: None
Motion carried: 4 -0
At 6:08 pm, the Council, along with Jim and Jeanine Rhea of Greenwood Performance,
entered into executive session.
Mr. Bush joined at 6:15 pm.
At 7:15 pm, the Council returned to open session.
3. Briefing and discussion relating to regular, recurring, or consent items (expected to be brief
and may not require discussion)
A. Resolution, Change Order Authority to City Manager
B. Annual Water Quality Report
C. New City Hall Construction update
Sherry Bishop presented the items and discussion was held. It was further explained that item
4A would be placed on the May 19, 2015 agenda for consideration and action.
4. Discussion relating to Community Development items
A. Annexation - (OA- 15 -03) 10010 N Mingo Rd
B. Final Plot- Lake Valley V, Phase III
Bronce Stephenson presented the items and discussion was held. It was further explained
that items 4A and 413 would be placed on the May 19, 2015 agenda for consideration and
action.
Owasso City Council /OPWA /OPGA
May 12, 2015
Page 2
5. Discussion relating to amendment to Solicitors Permit Ordinance
Julie Lombardi presented the item and discussion was held. It was further explained that an
item would be placed on the June 9, 2015 worksession agenda for discussion.
6. Discussion relating to City Manager items
• FY 2016 budget presentation
• Board and committee appointments
• Monthly Sales Tax Report
• City Manager Report
Linda Jones presented the FY 2016 budget and discussion was held. It was further explained
that a Public Hearing would be placed on the June 2, 2015 agenda for citizen input.
Mayor Moberly presented the board and committee appointments. It was further explained
that an item would be placed on the June 9, 2015 worksession agenda for discussion.
Linda Jones presented the Monthly Sales Tax Report and discussion was held.
Warren Lehr acknowledged recent city events.
7. City Council /Trustee comments and inquiries
Councilors reported on various activities.
8. Adjournment
The meeting adjourned at 8:43 pm.
Jeri Moberly, Mayor /Chair
Lisa Wilson, Minute Clerk
Claims List
5/19/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL
TREASURER PETTY CASH
CC REFUND /RYDER
50.00
TREASURER PETTY CASH
CC REFUND /MCCARTY
100.00
TREASURER PETTY CASH
CC REFUND /MORIARTY
50.00
TREASURER PETTY CASH
CC REFUND /CAMP COURAGE
100.00
TREASURER PETTY CASH
CC REFUND /BOGEN
50.00
TREASURER PETTY CASH
CC REFUNDITESTERMAN
50.00
TREASURER PETTY CASH
CC REFUND /SPAULDING
50.00
TREASURER PETTY CASH
OC REFUND /CLAYTON
100.00
AEP IPSO
STREET LIGHTS
15.06
TOTAL GENERAL 565.06
MANAGERIAL
JOHN FEARY
TUITION REIMB / FEARY
885.00
CITY GARAGE
LABORIOVERHEAD EXPENSE -
11.93
TREASURER PETTY CASH
CHAMBER LUNCHEON /STEVENS
10.00
TREASURER PETTY CASH
PASTOR MEETING EXPENSE
11.20
CITY GARAGE
VEHICLE PARTS PURCH -APR
283.04
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - APRIL
42.81
JPMORGAN CHASE BANK
SAMSCLUB - PARADE CANDY
36.86
JPMORGAN CHASE BANK
ISAV ON -BILL INSERTS
265.00
TOTAL MANAGERIAL 1,545.84
FINANCE
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - APRIL
18.37
TREASURER PETTY CASH
MILEAGE REIMB /JONES
138.63
CITY GARAGE
LABOR/OVERHEAD EXPENSE -
37.77
TOTAL FINANCE 194.77
HUMAN RESOURCES
JPMORGAN CHASE BANK
COMM MKT - ADVERTISING
60.00
JPMORGAN CHASE BANK
TULSA WORLD- ADVERTISING
4,184.40
TREASURER PETTY CASH
CHAMBER LUNCHEON /DEMPSTER
10.00
JPMORGAN CHASE BANK
NEIGHBOR NEWS- ADVERTISING
206.80
JPMORGAN CHASE BANK
NEIGHBOR NEWS- ADVERTISING
462.00
JPMORGAN CHASE BANK
ICIMS- APPLICANT TRACKING
110.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - APRIL
9.18
AMERICANCHECKED, INC ATTN: BILLING
PRE HIRE BACKGROUND CHECK
342.70
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
227.00
URGENT CARE OF GREEN COUNTRY, P.L.L
PRE EMPLOYMENT DRUG SCREE
275.00
URGENT CARE OF GREEN COUNTRY, P.L.L
RANDOM DRUG SCREENING
215.00
STRATEGIC GOVERNMENT RESOURCES, INC
EMPLOYEE TRAINING
700.00
BAILEY EVENT CENTER, INC.
ARBITRATION
130.00
JPMORGAN CHASE BANK
TRAINING EXPENSE
14.00
JPMORGAN CHASE BANK
DELL -HR/IT PRINTER TONER
195.69
JPMORGAN CHASE BANK
MYEVENT- WELLNESS CONF
50.00
JPMORGAN CHASE BANK
EQUAL OPPORTUNITY- ADVERT
300.00
Page 1
Claims List
MUNIZINUI
Budget Unit Title
Vendor Name
Payable Description 1payment
Amount
TOTAL HUMAN RESOURCES 7,491.77
HR- CHARACTER INITIATIVE JJPMORGAN CHASE BANK 1OFFICE DEPOT - SUPPLIES 1 179.70
TOTAL HR- CHARACTER INITIATIVE 179.70
CHARACTER SCHOOLS JJPMORGAN CHASE BANK ISAV ON- CHARACTER BANNERS 136.00
TOTAL CHARACTER SCHOOLS 136.00
GENERAL GOVERNMENT
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
28.99
JPMORGAN CHASE BANK
ADMIRAL EXP - SUPPLIES
86.97
JPMORGAN CHASE BANK
AMERICAN WASTE- REFUSE
144.93
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
436.05
COMMUNITY PUBLISHERS INC
PUBLICATION, LEGAL NOTICE
263.20
COMMUNITY PUBLISHERS INC
PUBLICATION, LEGAL NOTICE
162.40
TULSA COUNTY CLERK
FILING FEES
110.00
RICOH USA, INC.
COPY SERVICES
645.19
RICOH USA, INC.
COPY SERVICES
408.95
TOTAL GENERAL GOVERNMENT 2,286.68
COMMUNITY DEVELOPMENT
INCOG
INCOG 4TH QUARTER DUES
5,358.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
150.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
150.00
KENNETH LIVINGSTON
CODE NEFORCEMENT MOWING
150.00
FRED STEPHEN CORLEY
CODE ENFORCEMENT MOWING
500.00
TULSA COUNTY INFORMATION TECH DEPT
TULSA COUNTY LAND RECORDS
30.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - APRIL
189.62
CITY GARAGE
VEHICLE PARTS PURCH -APR
80.53
JPMORGAN CHASE BANK
OK BUILDS INSP - TRAINING
130.00
CITY GARAGE
LABORIOVERHEAD EXPENSE -
176.91
VERIZON WIRELESS
WIRELESS CONNECTION
88.95
JPMORGAN CHASE BANK
PIKEPASS - PIKEPASS FEE
7.80
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
19.56
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
7.44
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
1.15
JPMORGAN CHASE BANK
AUTOZONE- SUPPLIES
27.99
JPMORGAN CHASE BANK
EXPEDIA- TRAVEL EXPENSE
27.00
TOTAL COMMUNITY DEVELOPMENT 7,094.95
ENGINEERING
JPMORGAN CHASE BANK
ADMIRAL EXP - SUPPLIES
57.98
JPMORGAN CHASE BANK
MAXWELL -PINK SURVEY PAINT
149.28
JPMORGAN CHASE BANK
ASCE- MEMBERSHIP RENEWAL
245.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
12.98
Page 2
Claims List
5/19/2015
Budget Unit Title
Vendor Name
Payable Description
Pa ment Amount
ENGINEERING
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
47.89
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
65.88
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
19.18
JPMORGAN CHASE BANK
HOT LOT - PARKING
6.00
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
CITY GARAGE
LABOR/OVERHEAD EXPENSE-
166.97
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE -APRIL
53.23
JPMORGAN CHASE BANK
JAMAR- COUNTER TUBES/TAPE
709.87
JPMORGAN CHASE BANK
OFFICE DEPOT - BATTERY BKUP
89.99
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
TOTAL ENGINEERING 1,693.02
INFORMATION TECHNOLOGY
OMEGA RAIL MANAGEMENT, INC.
ANNUAL ENCROACHMENT FEE
300.00
AV CAPTURE ALL, INC.
AUDIO HOSTING
2,149.40
JPMORGAN CHASE BANK
AMAZON - NETWORK CABLE
53.98
JPMORGAN CHASE BANK
AMAZON- NETWORK RADIOS
198.00
JPMORGAN CHASE BANK
AMAZON- WIRELESS ACCESS PT
259.97
JPMORGAN CHASE BANK
AMAZON - WIRELESS ACCESS PT
185.88
JPMORGAN CHASE BANK
CDW- BATTERY BACKUP CH
1,169.67
CITY GARAGE
LABOR/OVERHEAD EXPENSE -
61.62
VERIZON WIRELESS
WIRELESS CONNECTION
149.68
JPMORGAN CHASE BANK
PIKEPASS- PIKEPASS FEE
2.80
JPMORGAN CHASE BANK
DELL -HR/IT PRINTER FUSER
189.99
JPMORGAN CHASE BANK
GODADDY- OWASSO CARE RENEW
12.42
JPMORGAN CHASE BANK
UNIXSURPLUS- BATTERY BKUP
85.00
JPMORGAN CHASE BANK
GODADDY - HOSTING FEE
83.88
JPMORGAN CHASE BANK
COX -CITY INTERNET FEE
1,309.00
TOTAL INFORMATION TECHNOLOGY 6,211.29
SUPPORT SERVICES
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
23.70
JPMORGAN CHASE BANK
LOWES -BASE BOARD
22.74
JPMORGAN CHASE BANK
LOWES -OC DOOR
79.40
JPMORGAN CHASE BANK
LIGHTING INC -LIGHT BULBS
91.90
JPMORGAN CHASE BANK
LOWES -MOUSE TRAPS
3.77
JPMORGAN CHASE BANK
LOWES- CHAMBER REPAIR PART
57.81
JPMORGAN CHASE BANK
LOWES -FILL VALVE
11.39
JPMORGAN CHASE BANK
LOWES - GUTTER REPAIR
14.69
JPMORGAN CHASE BANK
LOWES- BATTERIES
6.05
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JPMORGAN CHASE BANK
HOME DEPOT -COVE BASE
84.11
JPMORGAN CHASE BANK
HOME DEPOT - TOILET SEAT
5.74
JPMORGAN CHASE BANK
HOME DEPOT -NAILS
7.99
JPMORGAN CHASE BANK
LOWES-CAULKIDOWN SPOUT
35.63
Page 3
Claims List
511912015
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
SUPPORT SERVICES
JPMORGAN CHASE BANK
LOWES- CHAMBER REPAIR PART
74.88
JPMORGAN CHASE BANK
LOWES -SAW BLADE
17.98
CITY GARAGE
LABOR/OVERHEAD EXPENSE -
246.49
JPMORGAN CHASE BANK
LOCKE -CAR WASH REP PART
5.52
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - APRIL
46.17
JPMORGAN CHASE BANK
LOWES -TAX CREDIT
4.73
CITY GARAGE
VEHICLE PARTS PURCH -APR
66.66
CITY GARAGE
VEHICLE PARTS PURCH - APR
27.78
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED -APR[
8.39
GRIGSBY'S CARPET SHOWROOM, INC
REPLACEMENT CARPET FOR OC
4,818.60
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC WORKER PROGRAM -APR
1,050.00
FLEETCOR TECHNOLOGIES, INC.
FUEL PURCH M /CARD - APRIL
117.34
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED -APR[
89.58
TOTAL SUPPORT SERVICES 7,075.53
CEMETERY
OWASSO TOP SOIL
DIRT FOR CEMETERY
120.00
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
46.64
JPMORGAN CHASE BANK
P & K EQUIP -MOWER PARTS
144.79
TOTAL CEMETERY 311,43
POLICE SERVICES
JPMORGAN CHASE BANK
WALMART -KEYS
119.94
JPMORGAN CHASE BANK
BIG POPPYS- UNIFORM ITEM
10.00
JPMORGAN CHASE BANK
SPECIAL OPS -UNIF ITEM
22.78
JPMORGAN CHASE BANK
ELITE K -9 -K9 ITEMS
50.54
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
108.98
JPMORGAN CHASE BANK
FAMILY ANIMAL -K9 EXPENSE
120.50
JPMORGAN CHASE BANK
TINT SHOP - WINDOW TINT
195.00
JPMORGAN CHASE BANK
TINT SHOP - WINDOW TINT
195.00
TOTAL RADIO INC
RADIO REPAIR
122.50
JA CAPITAL, LLC
MARCH COPIER LEASE
100.00
JA CAPITAL, LLC
APRIL COPIER LEASE
100.00
CMI, INC
CALIB / BREATHLZR
50.00
JA CAPITAL, LLC
MAY COPIER LEASE
100,00
JA CAPITAL, LLC
JUNE COPIER LEASE
100.00
RICH & CARTMILL
NOTARY RNWL KLAHR
30.00
LAW ENFORCEMENT PSYCHOLOGICAL SERV
BASKINS PSYCH EVAL
80.00
JPMORGAN CHASE BANK
EMBLEM ENT - UNIFORM ITEMS
639.00
CITY GARAGE
LABORIOVERHEAD EXPENSE -
7,553.61
CITY GARAGE
VEHICLE PARTS PURCH - APR
5,233.35
FLEETCOR, TECHNOLOGIES
FUELMAN EXPENSE -APRIL
6,663.60
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
166.84
JPMORGAN CHASE BANK
THOMPSON -CLEAR ACCESS
276.01
Page 4
Claims List
6y100011M
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
POLICE SERVICES
JPMORGAN CHASE BANK
SPECIAL OPS- VEST /FIELDS
477.24
JPMORGAN CHASE BANK
LODGING EXPENSE
332.00
JPMORGAN CHASE BANK
LODGING EXPENSE
332.00
VERIZON WIRELESS
WIRELESS CONNECTION
687.73
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
88.93
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
39.99
JPMORGAN CHASE BANK
PETSMART -K9 ITEMS
33.96
TREASURER PETTY CASH
NOTARY FEE/KLAHR
10.00
JPMORGAN CHASE BANK
41MPRINT- UNIFORM ITEMS
167.21
JPMORGAN CHASE BANK
HILLS -K9 FEEDING SUPPLIES
217.93
TOTAL POLICE SERVICES 24,424.66
POLICE - DOJ VEST GRANT JJPMORGAN CHASE BANK ISPECIAL OPS- VEST /FIELDS 348.25
TOTAL POLICE - DOJ VEST GRANT 348.25
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
LOWES- MONITOR MOUNT
22.24
JPMORGAN CHASE BANK
WALMART- PRISONER BOARD
7.08
JPMORGAN CHASE BANK
ADMIRAL EXPRESS -PAPER
115.96
JPMORGAN CHASE BANK
PUBLIC SAFETY - TRAINING
249.00
LANGUAGE LINE SERVICES
MARCH LANGUAGE LINE
10.29
LAW ENFORCEMENT PSYCHOLOGICAL SERV
DAVIS PSYCH EVAL
80.00
JPMORGAN CHASE BANK
CRAFTMASTER- SENSOR SWITCH
382.44
TOTAL POLICE COMMUNICATIONS 867.01
ANIMAL CONTROL
JPMORGAN CHASE BANK
LENOX- TOWING
65.00
JPMORGAN CHASE BANK
LOCKE- SUPPLIES
19.08
JPMORGAN CHASE BANK
LOCKE- SUPPLIES
2.20
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - APRIL
220.88
SERVICE SOLUTIONS INC
AC ROOF REPAIR
980.00
JPMORGAN CHASE BANK
SERENITY- CREMATION SVC
360.00
JPMORGAN CHASE BANK
SERENITY- CREMATION SVC
315.00
JPMORGAN CHASE BANK
OREILLY- GARAGE PARTS
93.93
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - APRI
60.25
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
20.00
VERIZON WIRELESS
WIRELESS CONNECTION
80.02
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
105.43
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
70.12
CITY GARAGE
LABOR/OVERHEAD EXPENSE -
13.91
JPMORGAN CHASE BANK
CLASSIC CHEV- GARAGE PARTS
327.54
TOTAL ANIMAL CONTROL 2,733.36
FIRE SERVICES
JPMORGAN CHASE BANK
SAMSCLUB - SUPPLIES
39.44
IJPMORGAN CHASE BANK
LOWES -LIGHT BULBS
42.73
Page 5
Claims List
5/19/2015
Budget Unit Title
Vendor Name
Payable Description
Pa ment Amount
FIRE SERVICES
JPMORGAN CHASE BANK
SAMSCLUB - SUPPLIES
27.93
JPMORGAN CHASE BANK
TRAVELEXPENSE
16.26
JPMORGAN CHASE BANK
ROBERTSON- PLUMBING PARTS
42.53
JPMORGAN CHASE BANK
TRAINING EXPENSE
30.46
JPMORGAN CHASE BANK
TRAVEL EXPENSE
30.90
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
84.31
JPMORGAN CHASE BANK
AIR CLEANING TECH - REPAIR
278.50
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
34.44
JPMORGAN CHASE BANK
FIRE SVC TRNING -CLASS
500.00
CITY GARAGE
LABOR/OVERHEAD EXPENSE -
702.58
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
488.62
VERIZON WIRELESS
WIRELESS CONNECTION
588.48
JPMORGAN CHASE BANK
BUMPER TO BUMPER - SUPPLIES
33.16
JPMORGAN CHASE BANK
IMAGENET- COPIER MAINT.
352.92
JPMORGAN CHASE BANK
LOWES- TOILET REPAIR PARTS
19.71
JPMORGAN CHASE BANK
LOWES- TOILET REPAIR PARTS
8.41
JPMORGAN CHASE BANK
ADVANCE AUTO -PARTS
11.22
JPMORGAN CHASE BANK
TULSA OVERHEAD -DOOR REP
150.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
14.99
JPMORGAN CHASE BANK
MOTOROLA -RADIO REPAIR
393.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
23.15
JPMORGAN CHASE BANK
DELTA - AIRFARE
931.20
JPMORGAN CHASE BANK
LODGING EXPENSE
280.89
JPMORGAN CHASE BANK
LODGING EXPENSE
280.89
JPMORGAN CHASE BANK
DRY CLEANING - UNIFORM SVC
54.43
JPMORGAN CHASE BANK
TRAVEL EXPENSE
22.48
JPMORGAN CHASE BANK
PIKEPASS- PIKEPASS FEE
7.50
JPMORGAN CHASE BANK
LOWES -LIGHT BULBS
42.73
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED -APRI
107.66
JPMORGAN CHASE BANK
TATE BOYS -MAINT PARTS
33.90
JPMORGAN CHASE BANK
LODGING EXPENSE
279.76
JPMORGAN CHASE BANK
COMM'L POWER -GEN REPAIR
280.76
JPMORGAN CHASE BANK
OREILLY -PARTS
8.68
JPMORGAN CHASE BANK
OREILLY -PARTS
2.49
JPMORGAN CHASE BANK
GCR TIRE - VEHICLE PARTS
1,965.08
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - APRIL
1,709.18
CITY GARAGE
VEHICLE PARTS PURCH - APR
873.96
JPMORGAN CHASE BANK
LOCKE- TOILET REPAIR PARTS
12.10
TOTAL FIRE SERVICES 10,807.43
EMERGENCY PREPAREDNES
TOTAL RADIO INC
ANNUAL STORM SIREN CONTRA
6,312.00
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
26.38
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
21.77
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
26.38
Page 6
Claims List
5/19/2015
Budget Unit Title I
Vendor Name
Pa able Description :::payment
Amount
EMERGENCY PREPAREDNES
VERIZON WIRELESS IWIRELESS
CONNECTION
29.65
TOTAL EMERGENCY PREPAREDNESS 6,416.18
STREETS
VERIZON WIRELESS
WIRELESS CONNECTION
80.02
JPMORGAN CHASE BANK
ATWOOD - GREASE /ZIP TIES
94.76
JPMORGAN CHASE BANK
ATWOOD-TARPSISTRAPS
111.67
JPMORGAN CHASE BANK
WELSCO- WELDING PARTS
73.63
CITY GARAGE
LABOR/OVERHEAD EXPENSE -
1,129.07
JPMORGAN CHASE BANK
MAXWELL- MARKING PAINT
37.32
JPMORGAN CHASE BANK
HD SUPPLY- LOCATE FLAGS
17.00
JPMORGAN CHASE BANK
LOWES -FORM BOARDS
89.77
APAC - OKLAHOMA, INC.
CONCRETE - TYPEI REPAIRS
44.65
TULSA ASPHALT, LLC
ASPHALT - POTHOLES
228.65
TWIN CITIES READY MIX, INC
CONCRETE -TYPE I REPAIRS
461.25
TWIN CITIES READY MIX, INC
CONCRETE STREET REPAIRS
1,332.50
APAC - OKLAHOMA, INC.
ASPALT - TYPEIREPAIR
153.01
TWIN CITIES READY MIX, INC
CONCRETE -TYPE I REPAIR
256.25
TWIN CITIES READY MIX, INC
CONCRETE -TYPE I REPAIR
708.00
TWIN CITIES READY MIX, INC
CONCRETE - CURB & GUTTER
102.50
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - APRI
461.79
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
39.35
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
41.30
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
3131
CITY GARAGE
VEHICLE PARTS PURCH -APR
1,510.56
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE -APRIL
740.70
AEP /PSO
STREET LIGHTS
5,826.68
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
JPMORGAN CHASE BANK
SHELL -BACK HOE FUEL
63.86
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
6.32
JPMORGAN CHASE BANK
EQUIPMENT ONE - PROPANE
63.22
JPMORGAN CHASE BANK
TRANSCO -PPE
35.16
TOTAL STREETS 15,255.30
STORMWATER
JPMORGAN CHASE BANK
TRANSCO -PPE
35.16
JPMORGAN CHASE BANK
STD SUPPLY -MOWER PARTS
48.90
JPMORGAN CHASE BANK
STD SUPPLY -MOWER PARTS
12.99
JPMORGAN CHASE BANK
P & K EQUIP -MOWER BLADES
126.80
JPMORGAN CHASE BANK
FASTENAL - FASTENERS
10.86
JPMORGAN CHASE BANK
P & K EQUIP -MOWER BELT
111.59
JPMORGAN CHASE BANK
P & K EQUIP -MOWER PARTS
14.62
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE -APRIL
881.53
CITY GARAGE
VEHICLE PARTS PURCH - APR
1,027.59
JPMORGAN CHASE BANK
LOWES- CREDIT
-1.00
Page 7
Claims List
5/19/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
STORMWATER
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
33.31
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED -APRI
180.32
JPMORGAN CHASE BANK
STD SPLY -COMML PUSH MOWER
1,000.00
JPMORGAN CHASE BANK
OREILLY - FILTERS /PLUGS
77.11
JPMORGAN CHASE BANK
OREILLY - FILTERS /OIL
75.28
JPMORGAN CHASE BANK
LOWES- FASTENERS
12.18
JPMORGAN CHASE BANK
LOWES - TRAILER LUMBER
204.84
JPMORGAN CHASE BANK
PIKEPASS - PIKEPASS FEE
8.25
CITY GARAGE
LABORIOVERHEAD EXPENSE -
834.87
JPMORGAN CHASE BANK
ATWOOD -TRASH BAGS
29.98
VERIZON WIRELESS
WIRELESS CONNECTION
109.67
TOTAL STORMWATER 4,834.85
PARKS
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
CITY GARAGE
LABORIOVERHEAD EXPENSE-
610.25
JPMORGAN CHASE BANK
LOWES- CONCRETE MIX
12.75
CITY GARAGE
VEHICLE PARTS PURCH -APR
91.80
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE -APRIL
539.11
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
15.25
ROGERS COUNTY RURAL WATER DISTRICT
WATER CENTENNIAL PARK
181.20
JPMORGAN CHASE BANK
TUCKER -SOAP
71.70
TOTAL PARKS 1,551.71
COMMUNITY CENTER
JPMORGAN CHASE BANK
TUCKER - SUPPLIES
99.00
CITY GARAGE
LABORIOVERHEAD EXPENSE -
19.88
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
150.36
JPMORGAN CHASE BANK
REASORS -RUG DOCTOR RENTAL
26.99
JPMORGAN CHASE BANK
REASORS -RUG DOCTOR CLEANE
30.97
JPMORGAN CHASE BANK
WALMART- SUPPLIES
10.76
TOTAL COMMUNITY CENTER 337.96
HISTORICAL MUSEUM JONECK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 49.57
TOTAL HISTORICAL MUSEUM 49.57
ECONOMIC DEV
CITY GARAGE
LABOR/OVERHEAD EXPENSE -
15.90
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JPMORGAN CHASE BANK
WEBSCRIBBLE- HOSTING
19.99
JPMORGAN CHASE BANK
OEDA MEETING EXPENSE
7.00
TOTAL ECONOMIC DEV 72.54
FUND GRAND TOTAL 102,484.8
Page 8
Claims List
5/19/2015
Bud et Unit Title
Vendor Name
Payable Description
a ment Amount
AMBULANCE SERVICE
SEQUOYAH POINTE LIVING CENTER
AMBULANCE REFUND
500.00
GARY MORGAN
AMBULANCE REFUND
55.30
PAMELA MAXEY
AMBULANCE REFUND
2,263.00
COMMUNITYCARE HMO
AMBULANCE REFUND
326.43
ROBERT DAVIS
AMBULANCE REFUND
215.00
JOAN C EDWARDS
AMBULANCE REFUND
97.25
HEALTHFIRST
AMBULANCE REFUND
133.03
SEQUOYAH POINTE LIVING CENTER
JAMBULANCE REFUND
1 500.00
TOTAL AMBULANCE SERVICE 4,090.01
AMBULANCE
VERIZON WIRELESS
WIRELESS CONNECTION
238.67
CITY GARAGE
LABORIOVERHEAD EXPENSE -
918.00
JPMORGAN CHASE BANK
GREEN CO MED- DISPOSAL
130.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
44.99
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
1,811.67
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
230.90
JPMORGAN CHASE BANK
MAIL THIS- SHIPPING
12.70
JPMORGAN CHASE BANK
ADVANCE AUTO -TOOLS
22.98
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
69.00
JPMORGAN CHASE BANK
QUADMED- SUPPLIES
463.00
JPMORGAN CHASE BANK
WALMART - REFRIGERATOR
79.84
JPMORGAN CHASE BANK
QUADMED - SUPPLIES
238.00
JPMORGAN CHASE BANK
QUADMED- SUPPLIES
463.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE -APRIL
1,729.84
JPMORGAN CHASE BANK
PSI - SUPPLIES
196.54
JPMORGAN CHASE BANK
PSI - SUPPLIES
1,154.02
JPMORGAN CHASE BANK
ZOLL MEDICAL - SUPPLIES
712.50
JPMORGAN CHASE BANK
ZOLL MEDICAL - SUPPLIES
597.00
JPMORGAN CHASE BANK
LOWES -TOOLS
133.91
JPMORGAN CHASE BANK
PHYSIO CONTROL - SUPPLIES
1,084.60
JPMORGAN CHASE BANK
NAT'L REGISTRY -EMS CERTIF
20.00
TOTAL AMBULANCE 10,351.16
FUND GRAND TOTAL 14,441.1
E911 COMMUNICATIONS AT &T E911 MAPPING FEES -MAY 355.35
TOTAL E911 COMMUNICATIONS 355.35
355.3
FUND GRAND TOTAL
HOTEL TAX - ECON DEV JPMORGAN CHASE BANK SOUTHWEST- AIRFARE 468.00
Claims List
5/19/2015
Budget Unit Title I
Vendor Name
Payable Descri tion
---Payment Amount
TOTAL HOTEL TAX - ECON DEV 468.00
STRONG NEIGHBORHOODS
JPMORGAN CHASE BANK
ANCHOR PAINT - SUPPLIES
145.20
CITY GARAGE
LABOR/OVERHEAD EXPENSE -
75.00
JPMORGAN CHASE BANK
PIKEPASS - PIKEPASS FEE
7.80
JPMORGAN CHASE BANK
HARLEY HOLLAN- DUMPSTERS
2,070.00
JPMORGAN CHASE BANK
OWASSO CARES EXPENSE
28.00
JPMORGAN CHASE BANK
WORLEYS- PLANTS
65.98
JPMORGAN CHASE BANK
WALMART - OWASSO CARES EXP
120.12
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - APRIL
75.80
TOTAL STRONG NEIGHBORHOODS 2,587.90
OSNI GRANTS JJPMORGAN CHASE BANK 1HARLEY HOLLAN - DUMPSTERS 1,000.00
TOTAL OSNI GRANTS 1,000.00
FUND GRAND TOTAL 4,055.9
STORMWATER- STORMWATI JPMORGAN CHASE BANK WINFIELD- CHEMICALS 1,128.05
MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES 1,625.00
SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE MAINT 216.25
SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE MAINT 410.00
SPIRIT LANDSCAPE MANAGEMENT LLC IRRIGATION REPAIRS APRIL 230.04
TOTAL STORMWATER- STORMWATER 3,609.34
BROOKFIELD CROSSING IKELLOGG ENGINEERING, INC JENGINEERING SERVICES 9,070.00
TOTAL BROOKFIELD CROSSING 9,070.00
FUND GRAND TOTAL 12,679.3
PUBLIC SAFETY- FIRE JPMORGAN CHASE BANK MATHIS BROS- FURNITURE 1,482.39
JPMORGAN CHASE BANK WAYTEK -DRU EQUIPMENT 91.92
JPMORGAN CHASE BANK CASCOINDUST- EQUIPMENT 225.50
JPMORGAN CHASE BANK OKLA POLICE - EQUIPMENT 554.59
JPMORGAN CHASE BANK CASCO -DRU EQUIPMENT 4,418.10
JPMORGAN CHASE BANK CARHARTT -DRU EQUIPMENT 751.25
JPMORGAN CHASE BANK HILTI -DRU EQUIPMENT 307.01
TOTAL PUBLIC SAFETY - FIRE 7,830.76
FIRE STATION #4
JPMORGAN CHASE BANK
ATWOOD -PAINT FD4 SIGN
37.92
JPMORGAN CHASE BANK
SAV ON -SIGN
225.00
JPMORGAN CHASE BANK
ADVANCED PLASTICS - SIGNAGE
284.00
JPMORGAN CHASE BANK
FASTENAL -BOLTS FD4 SIGN
25.78
Page 10
Claims List
5/19/2015
Budget Unit Title
Vendor Name
-Payable Description :::::Payment
Amount
FIRE STATION #4 jJPMORGAN
CHASE BANK JOWASSO
FENCE -FD4 POST TOP
19.94
TOTAL FIRE STATION #4 592.64
FUND GRAND TOTAL 8,423.4
CI - POLICE BLDG WAYNE R. GAYLORD INSPECTION 1 90.00
TOTAL CI- POLICE BLDG 90.00
TRANSPORTATION MSTR PL) JPMORGAN CHASE BANK FEDEX- PRINTING SERVICES 1 946.49
TOTAL TRANSPORTATION MSTR PLAN 946.49
FUND GRAND TOTAL
1,036.4
CITY GARAGE
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
JPMORGAN CHASE BANK
BUMPER TO BUMPER - RETURN
-75.00
JPMORGAN CHASE BANK
LENOX- TOWING
235.00
JPMORGAN CHASE BANK
YELLOWHOUSE- BACKHOE SVC
877.91
JPMORGAN CHASE BANK
USPS- SHIPPING
30.65
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
147.46
JPMORGAN CHASE BANK
BUMPER TO BUMPER -PARTS
280.50
JPMORGAN CHASE BANK
BUMPER TO BUMPER -PARTS
156.50
JPMORGAN CHASE BANK
UNITED FORD -PARTS RESALE
44.33
JPMORGAN CHASE BANK
UNITED FORD -PARTS RESALE
47.98
JPMORGAN CHASE BANK
UNITED FORD -PARTS RESALE
364.67
JPMORGAN CHASE BANK
UNITED FORD -PARTS RESALE
71.93
JPMORGAN CHASE BANK
B &M WAREHOUSE -PARTS
717.42
JPMORGAN CHASE BANK
CLASSIC CHEV -BRAKE SWITCH
13.47
JPMORGAN CHASE BANK
CLASSIC CHEV -CABLE
27.78
JPMORGAN CHASE BANK
CLASSIC CHEV -BRAKE ROTORS
515.14
JPMORGAN CHASE BANK
MYERS TIRE - SUPPLIES
197.64
JPMORGAN CHASE BANK
LOWES -POWER SUPPLY
28.47
JPMORGAN CHASE BANK
GOODYEAR -TAHOE TIRES
1,173.74
JPMORGAN CHASE BANK
BUMPER TO BUMPER -PARTS
159.00
TOTAL CITY GARAGE 5,078.67
FUND GRAND TOTAL 5,078.6
WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00
ICITY OF OWASSO IMPREST ACCOUNT JWC SETTLEMENT PAYMENTS 323.00
TOTAL WORKERS' COMP SELF -INS 646.00
Page 11
Claims List
5(1912015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPREST AC
1,793.88
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPREST AC
517.50
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPREST AC
3,118.88
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPREST AC
366.98
UNITED SAFETY & CLAIMS INC
UNITED SAFETY & CLAIMS WC
1,658.33
TOTAL WORKERS' COMP SELF -INS
7,455.57
FUND GRAND TOTAL
8,101.5
GEN LIAB -PROP SELF INS THOMAS A. JOHNSTON
TORT CLAIM
2,998.81
JPMORGAN CHASE BANK
ROBINSON GLASS -TORT CLAIM
685.11
TOTAL GEN LIAB -PROP SELF INS
3,683.92
FUND GRAND TOTAL
3,683.9
CITY GRAND TOTAL
$160,340.67
Page 12
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 5119115
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
STOP LOSS FEES
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
ADMIN FEES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
2,609.21
20,069.88
114,933.94
23,168.68
28,483.82
35,315.28
12,580.34
31,103.54
268,264.69
6,719.43
2,424.54
9,143.97
2,656.23
958.92
3,615.15
281,023.81
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 05/02115
Department
Payroll Expenses
Total Expenses
Municipal Court
5,260.04
7,415.75
Managerial
20,323.97
28,684.73
Finance
15,201.70
23,042.40
Human Resources
7,714.92
12,670.34
Community Development
12,713.67
19,923.49
Engineering
14,201.07
21,255.30
Information Systems
13,030.35
19,725.43
Support Services
7,712.98
11,832.07
Police
130,161.02
192,474.70
Central Dispatch
17,369.06
28,470.36
Animal Control
3,128.73
4,758.34
Fire
109,069.06
165,187.38
Emergency Preparedness
1,653.00
2,356.16
Streets
7,377.13
12,488.44
Stormwater /ROW Maint.
6,147.03
9,508.13
Park Maintenance
10,862.23
16,681.54
Community- Senior Center
2,540.40
3,679.69
Historical Museum
654.40
734.75
Economic Development
3,205.00
4,189.04
General Fund Total 388,325.76 585,078.04
Garage Fund Total 4,487.60 7,290.74
Ambulance Fund Total 29,715.89 45,083.28
Emergency 911 Fund Total 2,138.37 3,577.95
Stormwater Fund 27 Total
Worker's Compensation Total 3,343.91 4,002.79
Strong Neighborhoods 1,610.38
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2014 -2015
Budgetary Basis
Statement of Revenues & Expenditures
As of April 30, 2015
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTALREVENUES
EXPENDITURES
MONTH
YEAR
$ 12,182,601
TO -DATE
TO -DATE
BUDGET
67,707
654,615
873,198
$ 1,909,137
$ 20,537,774
$ 24,009,125
30,504
196,514
258,900
66,828
824,854
1,009,274
44,239
424,242
488,260
60,033
622,246
697,353
2,070
96,224
87,060
$ 2,112,810
$ 276,553
$ 22,701,855
$ 26,549,972
PERCENT
OF BUDGET
85.54%
75.90%
81.73%
86.89%
89.23%
110.53%
85.51%
Personal services
$ 1,156,078
$ 12,182,601
$ 15,683,049
77.68%
Materials & supplies
67,707
654,615
873,198
74.97%
Other services
105,475
1,324,295
1,757,875
75.34%
Capital outlay
506,998
1,051,749
1,508,049
69.74%
TOTAL EXPENDITURES
$ 1,836,258
76.75%
$ 15,213,260
$ 19,822,171
REVENUES OVER EXPENDITURES
$ 276,553
1.00%
$ 7,488,595
$ 6,727,801
TRANSFERS IN (OUT):
Transfers in
Transfers out
TOTALTRANSFERS
NET CHANGE IN FUND BALANCE
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
$ 1,108,947 $ 12,068,989 $ 14,330,000
(1,781,713) (19,028,560) (22,550,000)
$ (672,767) $ (6,959,571) $ (8,220,000)
$ (396,214) $ 529,024 $ (1,492,199)
2,811,625 2,811,625
$ 3,340,649 $ 1,319,426
84.22%
84.38%
84.67%
The City wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Karl A. Fritschen, RLA, AICP
Chief Urban and Long Range Planner
SUBJECT: Annexation (OA- 15 -03) 10010 N Mingo Rd
DATE: May 15, 2015
BACKGROUND:
The Community Development Department received a request for annexation for property
located in Tulsa County at 10010 N Mingo Rd. The property is 22.8 acres in size contains one
residential structure and an outbuilding. The property has been used for agricultural purposes for
many years. The property is bounded to the west by the railroad, to the east by Mingo Rd, and is
not platted.
SUMMARY TABLE:
Direction
Zoning
9
se
Land Use
Jurisdiction
None specified
Lots /Blocks
N/A
Plan
Residential
North
RS -3 (Residential
Sin le Family)
Undeveloped
Residential
City of
N/A
Water Provider
City of Owasso
Applicable Paybacks
Owasso
South
AG (Agriculture)
Rural Homesites
Residential
Tulsa Count
RS -3 (Residential
East
Single Family)/ AG
Undeveloped
Residential
City of
(Agriculture)
Owasso
West
RS -3 (Residential
Sin le Famil
Railroad /Undeveloped
Residential
City of
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
22.8 acres
Current .Zoning
AG Tulsa Count
Proposed Use
None specified
Lots /Blocks
N/A
Land Use Plan
Residential
Number of Reserve Areas
N/A
Within PUD?
N/A
Within Overlay District?
N/A
Water Provider
City of Owasso
Applicable Paybacks
Storm siren fee of $35 /acre;
Ranch Creek Sewer Payback
Streets (public or private)
N/A
ANALYSIS:
The property owner has request to be annexed into the Owasso City Limits for police and fire
protection. Annexation is the first phase, followed by rezoning and platting. The applicant has
not stated a proposed use of the property, but the GrOwasso Land Use Master Plan calls for the
property to develop with residential uses. A zoning of Agriculture (AG) will be applied with this
annexation.
ANNEXATION COMMITTEE
The Annexation Committee reviewed the request on April 29, 2015 and recommend approval to
annex the subject property into the corporate limits of the City of Owasso. The only comment
regarding the request was from Public Works, who mentioned that water would have to be
extended to the site if it were to develop and that according to the Transportation Master Plan,
Mingo Rd would not need to be widened for at least ten (10) years.
PLANNING COMMISSION:
The Planning Commission, at their regular meeting of May 11, 2015, voted unanimously to
recommend approval of OA 15 -03.
RECOMMENDATION:
Staff recommends approval of OA- 15 -03.
ATTACHMENTS:
Aerial Map
Zoning Map
Boundary Map
Annexation Request
.% •ljc {51
1" = 1,505 ft OA 15 -03 04/22/2015
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy.
please contact Owasso staff for the most up -to -date information.
Current
Zoning
OA -15 -03
RE
G r...
1
RS -3
Property
1
■
■
I
•
RM-
AG 1
—I!
Mill
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a
w
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z
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�
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n
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E�Qa .T
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Tract
Q
W
m
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� 2
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e V
�
oW &.44,
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Q
.
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e9 ^LPG crN
E -97 "ST
Z
Q�
LEGEND
2 F-7 Owasso
Corporate
Limits
E =9_6th -
-
300' Radius
Subject
Tract
OA 15 -03
o tso soo
I 1 I t
eoo
I
1321 -13
Feet
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Karl Fritschen, Chief Urban and Long Range Planner
SUBJECT: Final Plat —Lake Valley V, Phase III
DATE: May 15, 2015
The City of Owasso received for review and approval a final plat for Lake Valley V, Phase III. The
property is located north of the existing Lake Valley neighborhood on the east side of N 145th E
Ave, approximately I/< mile south of E l 161h St N (SH -20). This is the final phase of the entire Lake
Valley development.
SURROUNDING ZONING:
Direction
Zoning
Use
land Use Plan
Jurisdiction
Residential SiLots
/Blocks '`
71 lots, 3 bloNumber
of Reserve Areas
0
North
AG
Cemetery
Public
Rogers
Washin ton County Rural #3
Applicable Paybacks
Storm siren fee of $35 /acre, Elm Creek
Sewer Payback of $1,580 /acre
Streets (public or private)
County
Single Family
South
RS -3
(OPUD 08 -01)
Residential,
Lake Valley
Residential
Owasso
&II
Single Family
East
RS -40
Residential,
Residential
Rogers
Chestnut
County
Farms Estates
West
RS -3
OPUD 08-1)/AG
Single Family
Residential
Residential
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Propedy Size
14.87 acres
Current Zoning
RS -3 PUD 08 -SleFamfflill
Proposed Use
Residential SiLots
/Blocks '`
71 lots, 3 bloNumber
of Reserve Areas
0
Within PUD?
Yes, PUD 08 -0
Within Overlay District?
None
Water Provider
Washin ton County Rural #3
Applicable Paybacks
Storm siren fee of $35 /acre, Elm Creek
Sewer Payback of $1,580 /acre
Streets (public or private)
Public streets
ANALYSIS:
The applicant is requesting the review and approval of the final plat consisting of seventy -one
(71) lots in three (3) blocks in order to construct single family homes as part of the Lake Valley
development. The use of the property is governed by PUD 08 -01, which allows single family
homes on lot sizes averaging 5,500 to 6,000 SF in size. The property adjoins Chestnut Farms
Estates to the east, which is comprised of 2.5 acre home sites in Rogers County and existing Lake
Valley V, Phase II to the south and west. The proposed final plat is part of the entire Lake Valley
development, which includes two (2) amenity areas.
Any development that occurs on the subject property must adhere to all subdivision, zoning,
and engineering requirements including but not limited to paved streets, landscaping, and
sidewalks. The property is subject to all platting fees which include the Elm Creek Sewer
interceptor payback at $1,580.00 per acre and storm siren fee at $35.00 per acre.
The property is served water by Washington County Rural Water District #3, and Owasso sanitary
sewer, police, fire, and EMS service. Utility easements are established throughout the proposed
addition so as to adequately accommodate utility services. All of the lots meet all of the bulk
area requirements of PUD 08 -01.
In a regional context, this proposed addition is in conformance with the Owasso 2030 Land Use
Master Plan, as the area is shown for residential uses.
PLANNING COMMISSION:
The Planning Commission, at their regular meeting of May 11, 2015 voted unanimously to
recommend approval of Lake Valley V, Phase III.
RECOMMENDATION:
Staff recommends approval of the Final Plat for Lake Valley V, Phase III.
ATTACHMENTS:
Final Plat, Lake Valley V, Phase III
Covenants
Area Map
Aerial Map
11
0
Location Map
flAbE
mm
Lake Valley V
aisa Englnoetln9 8 Planning Asswialas, Int.^ _•,x
+.
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Phase 3
ob)I
DEVELOPER
'.i
o
m�si m®
Lake valley hwasuneal Group, L.L.C.,
Township 21 North, Range 14 East of the Indian Meridian, Rogers County, Stale of Oklahoma
Kounfs Pmparty Manaemom, Inc.
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Planned Unit Development No. OPUD 08 Of
ENGINEER /SURVEYOR
Lake Valley V
aisa Englnoetln9 8 Planning Asswialas, Int.^ _•,x
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Phase 3
ob)I
DEVELOPER
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o
m�si m®
Lake valley hwasuneal Group, L.L.C.,
Township 21 North, Range 14 East of the Indian Meridian, Rogers County, Stale of Oklahoma
Kounfs Pmparty Manaemom, Inc.
-- Stalelolr •7P20 - --
r
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x
45
Planned Unit Development No. OPUD 08 Of
ENGINEER /SURVEYOR
Lake Valley V
aisa Englnoetln9 8 Planning Asswialas, Int.^ _•,x
+.
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Phase 3
ob)I
DEVELOPER
(Lots 231hru 47, Black 2; Lots 44 that 75, Block 5; Block 7)
o
A StA divislon In the City of Owasso, being a part of the WE of the NW /4 of Section 10,
Lake valley hwasuneal Group, L.L.C.,
Township 21 North, Range 14 East of the Indian Meridian, Rogers County, Stale of Oklahoma
Kounfs Pmparty Manaemom, Inc.
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DECLARATION OF COVENANTS,
CONDITIONS AND RESTRICTIONS
FOR
LAKE VALLEY V- PHASE 3
THIS DECLARATION, made this day of March, 2015, by LAKE VALLEY
INVESTMENT GROUP, L.L.C., an Oklahoma limited liability company hereinafter referred to as
"Declarant ".
WITNESSETH:
WHEREAS, Declarant is the owner of certain property in Rogers County, Oklahoma, which
is more particularly described as follows, to -wit:
ALL OF LAKE VALLEY V -PHASE 3, AN ADDITION TO THE CITY OF
OWASSO, ROGERS COUNTY, STATE OF OKLAHOMA, ACCORDING TO
THE RECORDED PLAT THEREOF.
hereinafter referred to as "Lake Valley V -Phase 3'; and
WHEREAS, Declarant is presently improving and developing residential lots, together with a
"Common Area', as hereinafter defined, within Lake Valley V -Phase 3; and
WHEREAS, Declarant may construct or provide on the "Common Area' apool, private park
area, drainage facilities and landscaped areas for the use and enj oyment of the owners of the lots and
dwelling units within Lake Valley V -Phase 3 and any future subdivisions within the Lake Valley
OPUD 08 -01; and
WHEREAS, Declarant will convey the lots within Lake Valley V -Phase 3 subject to certain
covenants, conditions, restrictions, reservations, easements, liens, and charges as hereinafter set
forth; and
NOW, THEREFORE, Declarant hereby declares that all ofthe property described above shall
be held, mortgaged, sold and conveyed subject to the following covenants, conditions, restrictions,
reservations, easements, liens, and charges, all of which are for the purpose of enhancing and
protecting the value, desirability, and attractiveness of Lake Valley V -Phase 3. These covenants,
conditions, restrictions, reservations, easements, liens, and charges shall run with the real property
and shall be binding on all parties having or acquiring any right, title or interest in the described
property or any part thereof, and shall inure to the benefit of each owner thereof or any part thereof,
their heirs, successors and assigns.
ARTICLE I
DEFINITIONS
1. "Association" shall mean and refer to Lake Valley Homeowners Association, Inc., an
Oklahoma non - profit corporation, its successors and assigns.
2. "Lake Valley V -Phase 3" shall mean and refer to that certain real property hereinbefore
described.
3. "Common Area" shall mean that portion, including easements, of Lake Valley V -Phase 3
owned or maintained by the Association for the common use and enjoyment of the Owners,
together with all improvements which may at any time hereafter be situated thereon including
(without limitation) detention ponds, drainage facilities /dams and related improvements,
which Common Area is specifically described as follows:
Reserve Areas as shown on the plat of Lake Valley V -Phase 3, Plat
No.
as well as the park area, playground equipment, swimming pool and clubhouse /community
building located within Lake Valley II for the common use and benefit of all lot owners
within any subdivision phase of the Lake Valley development.
4. "Lot" shall mean and refer to a platted lot, block or parcel of land shown upon the recorded
plat of Lake Valley V -Phase 3 with the exception of the Common Area.
5. "Member" shall mean and refer to every person or entity who holds membership in the
Association.
6. "Owner" shall mean and refer to the record owner, whether one or more persons or entities,
of a fee simple title to any Lot situated within Lake Valley V -Phase 3, including contract
sellers, but excluding others having such interest merely as security for the performance of an
obligation.
7. "Declarant" shall mean and refer to Lake Valley Investment Group, L.L.C., an Oklahoma
limited liability company, its successors and assigns.
8. "Secretary" shall mean and refer to the Secretary of the Association.
9. "Board of Directors" shall mean and refer to the Board of Directors of the Association.
10. "Articles" shall mean and refer to the Articles of Incorporation (including any amendments
or changes thereto) pursuant to which the Association, as hereinabove defined, is or has been
formed.
11. "Bylaws" shall mean and refer to the existing Bylaws of the Association, including any
amendments or changes thereto.
ARTICLE II
POWERS OF ASSOCIATION AND MEMBERSHIP
POWERS OF THE ASSOCIATION: The Association, in addition to all other rights,
powers and duties provided herein and as contained in its Articles of Incorporation, shall
have all powers, rights and privileges which anot -for- profit corporation organized underthe
2
Laws of the State of Oklahoma by law may now or hereafter have to carry out its corporate
purposes.
2. MEMBERSHIP: Any Owner of a Lot in Lake Valley V -Phase 3, an Addition to the City of
Owasso, Rogers County, State of Oklahoma, shall automatically become a Member of the
Association. The membership of the Association shall be limited to the record Owner,
whether one or more persons or entities, of a fee simple title to a Lot situated within Lake
Valley V -Phase 3 and in any additional property as may be annexed to or merged into the
jurisdiction of the Association or allowed to join according to procedures set forth in the
Articles or Bylaws, including (without limitation) property owners in future or other phases
of the Lake Valley OPUD 01 -03 and /or 08 -01, each to be a separate Addition to the City of
Owasso, Rogers County, State of Oklahoma, according to their respective recorded plats
thereof. The foregoing is not intended to include persons or entities who hold an interest
merely as security for the performance of an obligation, other than contract sellers.
Membership shall be appurtenant to and may not be separated from ownership of any Lot
situated within Lake Valley V -Phase 3. Ownership of a Lot shall be the sole qualification for
membership with respect to those property owners in Lake Valley V -Phase 3.
ARTICLE III
VOTING RIGHTS
VOTING CLASSES. The Association shall have two classes of voting membership:
Class A: Class A Members shall be all those persons or entities entitled to membership as
defined in Article II with the exception of Declarant, After the Turnover Date described
below, Class A Members who own a Lot shall be entitled to one (1) vote for each Lot in
which they hold the interest required for membership by Article 11; provided, however, when
two or more persons or entities hold such interest or interests in any Lot, although all of such
persons or entities shall be Members of the Association, the vote for such Lot shall be
exercised as they, among themselves, may determine, but in no event shall more than one (1)
vote per Lot be cast with respect to any one Lot.
Class B: The Class B Members shall be the Declarant and its assignee builder of the
residential structure thereon who does not occupy such structure as his principal residence.
The Class B Members shall be entitled to five hundred (500) votes each; provided, that the
Class B membership of a particular Class B Member shall cease and be converted to Class A
membership on the earlier to occur of:
(a) the date all Lots in each subdivision of Lake Valley OPUD 08-01 (as opposed
to just those Lots in the Subdivision) so platted have been sold by such Class
B Member; or
(b) December 31, 2038; or
(c) such date as Declarant (in its sole discretion) executes and records with the
County Clerk of Rogers County, Oklahoma, a notice that Declarant has
elected to convert the Class B membership to Class A membership.
2. DECLARANT CONTROL OF ASSOCIAITON. The Declarant, or its designee, shall be
in sole and complete legal control of the Association from the inception thereof until such
time as the Declarant relinquishes control thereof as set forth herein. The date on which
Declarant's rights under this Section 2 shall terminate shall be referred to as the "Turnover
Date ". The first and all subsequent Boards prior to the Turnover Date shall consist of those
persons designated by Declarant. Declarant's rights trader this section to designate the
members of the Board shall terminate on the first to occur of (a) such time as Declarant no
longer holds or controls title to any part of the Property or other lands that have come under
the control of the Association as provided for herein, (b) the giving of written notice by
Declarant, to the Association's Board, of the Declarant's election to terminate such rights, or
(c) ten (10) years from the date of recording hereof. From and after the Turnover Date, the
Board shall be constituted and elected as provided in the Association Bylaws. Prior to the
Turnover date all of the voting rights of the Owners shall be vested exclusively in Declarant.
The Owners, prior to the Turnover Date, shall have no voting rights. Despite having no
voting rights at that point in time, such Owners' Lots shall nevertheless be subject to
assessment. The Declarant, upon request, shall supply such Owners with an annual
accounting of the manner in which collected assessments have been spent.
ARTICLE IV
MEMBERS' EASEMENTS OF ENJOYMENT: Every Member shall have the
nonexclusive right and pedestrian access easement to use and enjoy the Common Area and
all improvements constructed thereon. Such right and easement shall be appurtenant to and
shall pass with the title to every Lot within Lake Valley V -Phase 3, subject, however, to the
following provisions:
(a) The right of the Association to limit the number of guests ofMembers as well
as the volume of noise and any other nuisance which interferes with the
peaceful enjoyment of Lake Valley V -Phase 3;
(b) Subject to the provisions of Article V hereof, the right of the Association, in
accordance with its Articles and Bylaws, to borrow money for the purpose of
improving the Common Area and facilities and improvements constructed
thereon and in aid thereof to mortgage said property, but only upon the prior
written consent of the Declarant. In the event such property is so mortgaged,
the rights of the Members of the Association hereunder to use and enjoy such
Common Area shall be subject and subordinate to the rights ofthe mortgagee
therein.
(c) Upon the conversion of all Class B Membership into Class A Membership,
the right of the Association to dedicate or transfer all or any part of the
Common Area to any governmental body, public agency, authority, or utility
for such purposes and subject to such conditions as may be agreed to by the
Members. Such dedication and transfer shall be effective only upon the
recording of an instrument signed by Members entitled to cast one -half (1/2)
of the votes of the Class A membership in which such Members evidence
their agreement to such dedication and transfer, or upon the affirmative,
majority vote of the Board of Directors but only after said Board receives
written consent from the Declarant;
(d) The right of the Association to suspend the voting rights and suspend or
terminate the right to use and easement of the Common Area of a Member:
(i) with respect to voting rights, for any period during which any
assessment against his Lot remains unpaid; provided,
however, the Association shall give written notice to the
deficient Member, or
(ii) with respect to use and easement of the Common Area, for
any period during which any assessment against his or her Lot
remains unpaid or for any infraction of the published rules
and regulations of the Association relating to such use.
(e) The right of the Association to prescribe rules and regulations for the use, enjoyment
and maintenance of the Common Area.
2. DELEGATION OF USE OF COMMON AREA: Any Member may delegate, in
accordance with the Bylaws of the Association, his right to use, but not ownership of his
easement right to, the Common Area and facilities and improvements situated thereon, to his
or her family members and guests, and to tenants who reside in Lake Valley V -Phase 3.
3. TITLE TO THE COMMON AREA: The Declarant herein reserves the right and easement
to enter upon the Common Area and construct, repair and maintain improvements therein.
Maintenance of the Common Area shall be borne by the Association; provided, however, in
the event the Association fails or refuses to maintain the Common Area, the Declarant shall
have the right, but not the obligation, to maintain the Common Area in a reasonable manner
and the Association shall reimburse the Declarant for such expenses upon demand. The
Declarant hereby covenants for itself, its successors and assigns, that it will convey fee
simple title to the Common Area to the Association, subject only to any easements and
restrictions of record, either prior to or upon the conversion, in the Declarant's sole
discretion, of its Class B membership to Class A membership pursuant to the provisions of
Article III. Conveyance of the Common Area to the Association shall not be refused by the
Association.
4. DAMAGE TO COMMON AREA: If, due to the act or omission of any Owner, his family,
tenants, contract purchasers, guests, licensees or other invitees, the Common Area is
damaged (normal wear and tear excepted) and maintenance, repair or replacement shall be
required thereby, then such Owner shall pay for the full cost of such maintenance, repair and
replacement as shall be determined by the Association.
ARTICLE V
COVENANT FOR MAINTENANCE ASSESSMENTS
CREATION OF LIEN AND PERSONAL OBLIGATION OF ASSESSMENTS: Except
for annual assessments described in paragraph 3 below, no special assessments shall be
assessed against or attach to any Lot owned by Declarant or any builder of the residential
structure thereon who does not occupy such structure as his principal residence within Lake
Valley OPUD 08 -01. The Declarant and each builder of the residential structure on any Lot
within Lake Valley OPUD 08 -01 who does not occupy such structure as its principal
residence shall pay the annual assessment described in Paragraph 3 below. All other Owners
of any Lot by acceptance of a deed therefor, whether or not it shall be so expressed in any
such deed or other conveyance, shall be deemed to covenant and agree to pay to the
Association their share of
(a) annual assessments or charges provided for herein, and
(b) special assessments for capital improvements, such
assessments to be fixed, established, and collected from time
to time as hereinafter provided.
If permitted to become delinquent, an annual or special assessment, together with such
interest thereon and costs of collection thereof as are hereinafter provided, shall be a lien
upon the Lot against which each such assessment is made whether a lien is actually filed of
record or not. Each such assessment, together with such interest, costs and reasonable
attorneys' fees incurred in collection thereof, shall also be the personal obligation of the
person who was the Owner of such property at the time when the assessment became due.
2. PURPOSE OF ASSESSMENTS: The assessments levied by the Association shall be used
for the purpose of promoting the recreation, health, and welfare of the residents within Lake
Valley OPUD 01 -03 and 08 -01 and promoting the habitability of residential structures and
enhancing property values in any subdivision within Lake Valley OPUD 01 -03 and 08 -01
including, but not limited to the improvement and maintenance of the Common Area and
improvements thereon, including (without limitation) ad valorem taxes, drainageways and
easements, driveways, parking areas, fences and walls, and landscaped areas.
2. ANNUAL ASSESSMENTS: The annual assessment on any Lot owned by any Owner of a
Lot in Lake Valley V -Phase 3 (including the Declarant and any builder of the residential
structure thereon who does not occupy such structures as its principal residence),
commencement of which is provided for in Article V, Section 5, for the first year shall in an
amount determined by the Board of Directors to be necessary to adequately maintain and
support all Common Areas and shall be due and payable as the Board of Directors shall
direct in the annual notice of assessment. The annual assessment on Lots owned by Owners
(other than the Declarant and any builder of the residential structure which will not be used
by such builder as his primary residence) may be increased by the affirmative vote of the
Board of Directors of the Association upon thirty (30) days written notice to such Owners
prior to the effective date of such increase. Provided, that any increase in the annual
assessment assessed against Lots within Lake Valley V -Phase 3 greater than 15% from the
previous years' annual assessment amount shall require the affirmative vote of a majority of
those Owners of Lots in Lake Valley V -Phase 3 who are in attendance (either in person or by
proxy) at a special meeting of the Members, duly called and noticed.
Annual and special assessments shall be established at a uniform rate applying such factors
as the Board of Directors shall determine appropriate, such as the operating costs of the
Association, maintenance of the Common Areas, cost of living increases, enhancement of
property values and other equitable factors. Annual assessments paid by the Owners of Lots
in Lake Valley V -Phase 3 shall be used exclusively for the maintenance and repair of the
Common Areas, and for such operating costs of the Association which are related to the
operation of the Common Areas and the general operations of the Association.
4. SPECIAL ASSESSMENT: In addition to the assessments authorized above, the
Association may levy a special assessment for the purpose of defraying, in whole or in part,
the costs of any construction or reconstruction, repair or replacement of a capital
improvement upon the Common Area or entryways, including the necessary fixtures and
personal property related thereto and payment for any expenses deemed necessary and
appropriate by the Board of Directors; provided that special assessments against Lots in Lake
Valley OPUD 08 -01 shall require the affirmative vote of the Class B Members and one -half
(1/2) of the Owners of such Lots who are Class A Members of the Association who are in
attendance (in person or by proxy) at a special meeting of the Members of the Association,
duly called and noticed; provided, however, the Declarant and any builder of the residential
structure thereon who does not occupy such structures as its principal residence who own
Lots within Lake Valley OPUD 08 -01 shall not be subject to any Special Assessment.
5. DATE OF COMMENCEME NT OF ANNUAL ASSESSMENTS, DATES: The
annual assessment provided for herein shall commence on date of conveyance of title to that
Lot to the Owner of such Lot. Thereafter, the form and means of written notice ofthe annual
assessment shall be established by the Board of Directors. The Association shall upon
demand at any time furnish a certificate in writing signed by an officer of the Association
setting forth whether annual and/or special assessments on a specified Lot have been paid. A
reasonable charge may be made by the Board for the issuance of those certificates. Such
certificates shall be conclusive evidence of payment of any assessment therein stated to have
been paid.
6. EFFECT OF NONPAYMENT OF ASSESSMENTS; REMEDIES OF THE
ASSOCIATION: Any assessment which are not paid on or before the due date, as
prescribed by the Board of Directors of the Association in writing, shall be delinquent and
shall constitute a lien on the Lot against which said assessment is made. If the assessment is
not paid on or before the due date, the assessment shall bear interest from the date of
delinquency at the rate of eighteen percent (18 %) per annum. The Association may take
action against the Owner delinquent in the payment of assessments owed to the Association.
Such action may include, but is not limited to, demand letters; collection letters from an
attorney; actions to enforce a lien filed against the Owner's property; and other actions
designated to obtain payment for financial obligation owed by an Owner. In taking these
actions, whether one or more, the Association shall be entitled to collect the costs it has
incurred in pursuing efforts to obtain payment from a delinquent Owner including, but not
7
limited to, reasonable attorney's fees, whether related to the sending of collection letters,
filing of collection lawsuit, or otherwise, court costs, interest and such other expenses as the
Association reasonably incurs in pursuing its efforts to collect delinquent assessments form
an Owner. No Owner may waive or otherwise escape liability for the assessments provided
for herein by non -use of the Common Area or abandonment of his Lot. Notwithstanding any
provision herein to the contrary, this paragraph 6 shall not apply to the Declarant.
SUBORDINATION OF THE LIEN TO MORTGAGES. The lien of the assessments
provided for herein shall be subordinate to the lien of any mortgage now or hereafter placed
upon any Lot subject to assessment; provided, however, that such subordination shall apply
only to the assessments or installments thereof which have become due and payable prior to
the sale of such Lot pursuant to a foreclosure of such mortgage or transfer or conveyance in
lieu of such foreclosure. Such sale pursuant to such foreclosure or such transfer or
conveyance in lieu of such foreclosure shall not relieve such Lot from liability for any
assessments or installments thereof thereafter becoming due or from the lien of any such
subsequent assessments or installments.
8. EXEMPT PROPERTY: The following property subject to this Declaration shall be exempt
from the assessments created herein: (a) all properties or interests therein dedicated to and
acceptable by a local governmental body or public authority or conveyed to a public utility;
provided, however, in the event of the dedication of an easement to a local governmental
body, public authority, or public utility, the underlying servient estate shall not be exempt
from assessment; and (b) the Common Area.
ARTICLE VI
USES OF LAND
LOT USE: All residential Lots of Lake Valley V -Phase 3 shall be used for single - family
residential purposes subject to the terms, conditions, and provisions of OPUD 08- 0108 -01,
which are the uses permitted by right or special exception in RS -3 Zoning Districts. No
residential Lot shall be used for any business, commercial or manufacturing purpose, and no
business or building of any kind whatsoever shall be erected or maintained thereon, except
single - family residences. Provided, an Owner may utilize a "home office" for business
purposes as long as business visitors, guests, and customers do not visit the Owner's Lot, and
commercial vehicles do not regularly deliver supplies or materials and such business
activities are conducted in a matmer which does not interfere with the peaceful use and
enjoyment of surrounding Owners. Provided, however, the Declarant may permit a model
home or similar sales office to be implemented and maintained (including a temporary
parking lot) by a builder for a fixed time period, at the Declarant's sole discretion. No Lot
may be subdivided to accommodate two or more separate owners or dwellings. No structure
shall be placed, altered, erected or permitted to remain on any Lot, which exceeds two (2)
stories in height. No dwelling not meeting a specific building code identified by the
Declarant may be moved onto a Lot. No structure of a temporary character may be used as a
residence. No mobile home shall be moved into or be present in Lake Valley V -Phase 3,
except that the Declarant or its designee(s) may use a mobile home as a temporary sales
office.
RESERVE AREA: "Reserve Area ", as reflected on the recorded plat of Lake Valley V-
Phase 3, shall be used as Common Area only. The Common Area has been granted by
Declarant as a perpetual easement for the purposes of pedestrian access, open area, roadways,
park area and related amenities, and for permitting the flow, conveyance, and discharge of
storm water runoff from the Lots within Lake Valley V -Phase 3 and subdivisions within
Lake Valley OPUD 01 -03 and/or 08 -01. Drainage facilities constructed in said Common
Area shall be in accordance with standards prescribed by the City of Owasso and plans and
specifications approved by the City Engineer of the City of Owasso. Said drainageway area
and facilities shall be maintained by the Association in accordance with standards prescribed
by the City of Owasso. In the event the Association should fail to adequately and properly
maintain said drainageway area and facilities, the City of Owasso may enter upon said area,
perform said maintenance, and the cost of performing said maintenance shall be assessed in
the same manner as special assessments against all Members of the Association. All lot
owners within each phase of Lake Valley OPUD 01 -03 and 08 -01 shall have access to the
park area, playground equipment, swimming pool and clubhouse within any common area of
each phase of the Lake Valley OPUD 01 -03 and 08 -01. Access by any lot owner within any
phase of the Lake Valley OPUD 01 -03 and 08 -01 to a particular common area of the Lake
Valley OPUD 01 -03 and 08 -01 shall be subject not only to membership in the Association,
but also to payment of the assessments (including special assessments) described in Article V
hereof.
3. NUISANCE: No noxious or offensive activity of any kind shall be carried on upon any Lot
or the Common Area, nor shall anything be done thereon which may be or may become a
nuisance or annoyance to the neighborhood. No exterior speaker, horn, whistle, bell, or other
sound device, except security and fire devices used exclusively for security and fire purposes,
shall be located, used or placed on a Lot. Activities expressly prohibited on Lots are those
which may be offensive by reason of odor, fumes, dust, smoke, noise, vision, vibration, or
pollution, or which are hazardous by reason of excessive danger, fire, or explosion.
4. ANIMALS: No animals, livestock, or poultry of any kind shall be kept on any Lot except
for a total of three (3) household, domestic pets and the suckling young of said animals;
provided, however, that no more than two (2) adult dogs shall be maintained on any Lot.
Excessive barking by any dog shall, in the sole opinion of the Declarant or the majority of the
Board of Directors of the Association, be deemed a nuisance and immediately subject the
dog to impound and the Owner thereof to a fine levied by the Association in an amount
determined by the Association in accordance with its established rules and regulations (notto
exceed $100.00 per day), and/or to such other actions as the Association may determine
appropriate. The amount of such fine, if not paid by its due date, shall become a lien upon
the Owner's Lot and subject to enforcement and foreclosure as set forth in Article V hereof.
Animals shall not be kept, bred or maintained for any commercial purposes. Whenever in
the opinion of the Declarant or Board of Directors or authorized committee of the
Association, an animal is deemed offensive to surrounding property Owners and/or a
nuisance to the public, the Owner of such animal shall remedy such excessive noise or
nuisance within forty -eight (48) hours from the date notice (oral or written) is delivered to
such Owner by the Declarant or the Association. All animals must be fenced in or kept on a
leash. Animal shelters, subject to the rules and regulations of the Association, shall be
screened from view from any street unless built in conforrnity to the requirement for
outbuildings herein. No exotic animals shall be permitted on any Lot or the Common Areas;
provided, however, domestic pets shall be permitted within the Common Areas subject to the
rules and regulations of the Association. Unleashed animals shall not be permitted to roam
on the Common Area, any park areas or reserve areas, and at the option of the Declarant or
the Association, steps may be taken to control any animals not under the immediate control
of their owners, including the right to impound such animals and to charge fees for their
return.
MAINTENANCE: All Lots and improvements thereon, including but not limited to, the
residential structure, out building, if any, fences, if any, landscaping and other improvements
shall be kept at all times in a neat, attractive, healthful and sanitary condition. All Lots shall
be kept free from rubbish, litter and noxious weeds. All structures, landscaping and
improvements placed upon any Lot shall be maintained in good condition and repair at all
times. Each Lot shall be subject to an easement in favor of Declarant and/or its designees
for access to make reasonable grading and repair work, as well as to allow for the free flow
of storm water across portions of such Lot; such entry shall be made only at reasonable times
and with as little inconvenience as possible to the Owner of the Lot being entered, and with
advance notice to such Owner. Such easement shall not permit entry into any residence or
garage, and any damage caused to the Lot or adjoining property entered by virtue of use of
such easement shall be repaired at the sole expense of the Owner whose property was the
object of the repair work. All yard equipment shall be screened from view of neighboring
lots, streets, or other property. Maintenance of residential structures and Lots shall also
comply with rules and regulations published by the Association, including, but not limited to
architectural control requirements; provided, however, the Declarant reserves control over all
architectural requirements relating to the construction of all improvements until such time as
the Lot or Common Area containing such structure is transferred to an Owner occupant or
the Association, respectively. Upon such transfer to an Owner occupant or the Association,
as the case may be, no building, residence, fence, wall or other structural or landscaping
improvement shall be commenced, erected or maintained upon any of the Lots within Lake
Valley V -Phase 3, nor shall any exterior addition to or change or alteration therein, or change
in the exterior appearance thereof, or major change in landscaping be made, until such matter
is approved in writing by the Association's Board of Directors.
6. MgND GENERATORS; SOLAR COLLECTORS: No wind generators or solar collectors
shall be installed on the Common Area or any other reserve. Further, no wind generators or
solar collectors shall be installed on any Lot or residence thereon without the prior written
approval of the Declarant or the Association in advance of its installation.
CLOTHES LINES: The drying of clothes on any Lot in public view is prohibited.
8. STORAGE: No outside storage or keeping of building materials, tractors, mowers,
equipment, implements or salvage on any Lot shall be permitted; provided, however,
building materials may be stored on a Lot for a period of thirty (30) days prior to the start of
construction and construction shall be completed within nine (9) months after the pouring of
the footing.
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9. WASTE: No Lot shall be used or maintained as a dumping ground for rubbish, trash,
garbage or other wastes. All waste shall be kept in sanitary containers and all equipment for
storage or disposal of such material and all Lots shall be kept in a clean, neat and orderly
manner which shall be kept on such Lot and stored from public view, until such day as may
be designated for collection of such containers or material. All Lots and all easements
thereon shall be kept clean, neat and mowed to the street by the Owner of said Lot. All
residential waste containers must be removed from the curbside and screened from roadway
view within twelve (12) hours after refuse collection vehicles empty the containers.
11. COMPLIANCE WITH LAWS: Each Owner shall comply with all laws, statues,
ordinances, rules and regulations of Federal, state or municipal governments or authorities,
including the municipal codes of the City of Owasso, and requirements applicable to use,
zoning, occupancy of the Lot and premises and maintenance of improvement thereon.
Furthermore, the Plat of Lake Valley V -Phase 3 and all construction and other activity
relative thereto shall be subject to and in conformity with the OPUD -08 -01 and any
supplements or addendums thereto.
ARTICLE VH
ARCHITECTURE, SIZE, MATERIALS,
PLANS AND SPECIFICATIONS
PLANS AND SPECIFICATIONS: A complete set of plans and construction specifications
including materials for any structure proposed to be erected must first be submitted to the
Declarant and written approval thereof obtained from the Declarant or its agent prior to the
commencement of any construction upon each and all of the Lots in Lake Valley V -Phase 3.
In addition, unless waived by the Declarant in writing, based on hardship, economic
considerations or other reasons which will not interfere with the harmony of design or
diminish property values in the neighborhood, the following standards shall apply to all
dwellings in Lake Valley V -Phase 3:
(a). Dwelling Size. All dwellings shall have a minimum living space of at least
1,050 square feet. Square footage shall be computed for living space, exclusive of
porches, patios, and garages.
(b). Masonry. All dwellings shall have at least seventy percent (70 %) of the
exterior walls (up to the first floor plate line) thereof comprised of brick, stone or
masonry siding; provided, however, that the area of all windows, covered porches
and doors located in the exterior walls shall be excluded in the determination of the
area of said exterior walls. In particular cases, the Declarant reserves the right to
permit Dryvit brand or similar exterior construction material in lieu of brick or stone.
(c). Garages. All dwellings shall have attached garages suitable for
accommodating a minimum of two (2) standard size automobiles. All garages shall
be accessed by an overhead garage door. Carports shall not be permitted.
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(d). Patio Roof. All patio roofs shall be an integral part of the residence such that
they are contained within the roofline and shall be constructed with the same design,
shingle color and materials as the residence.
(e). Driveways. All driveways into a Lot from any street shall be constructed of
concrete and shall not be less than sixteen (16) feet in width.
(f). Mailboxes. All mailboxes shall be of a uniform structure and color and shall
be constructed in accordance with a written plan/diagram and specifications to be
approved by Declarant prior to construction.
(g). Roof Pitch: Materials. Roof materials shall be Heritage II or comparable
composition shingles of equal or better quality, and shall be of such color scheme
approved by the Declarant prior to installation.
(h). Sodding: Landscaping. The front, back and side yards of each lot shall be
fully sodded upon the completion of the construction of any residence. Each lot shall
have a reasonable landscape package in the front yard upon completion of the
construction of any residence.
(i). Heating and Air Conditioning Requirements. All residences in Lake Valley
V -Phase 3 shall be constructed with central heat and air systems. No portable,
window or wall -type heating or air conditioning units shall be permitted.
2. NO WARRANTY AS TO PLANS: Notwithstanding anything herein to the contrary, the
Declarant shall not be liable for any approval, disapproval or failure to approve any plans or
specifications hereunder, and its approval of building plans shall not constitute awarranty of
or responsibility for building methods, materials, procedures, structural design, grading,
drainage, restrictive covenant compliance or code compliance. The approval, disapproval or
failure to approve of any building plans shall not be deemed a waiver of any restrictions,
unless the Declarant is herein authorized to grant the waiver and the Declarant did, in fact,
grant the waiver. It is the responsibility of each Lot Owner, and not the Declarant, to insure
that such Owner's grantor and/or builder has caused the subject Lot, and all improvements
thereto, to be in full compliance with all relevant codes, covenants and restrictions imposed
upon Lake Valley V -Phase 3.
SET -BACK LINES AND LOT DIMENSIONS: No buildings, outbuildings, structures, or
parts thereof shall be constructed or maintained on lots nearer to the property lines than the
set -back lines provided herein or shown on the accompanying plat. Unless otherwise
provided by easement or set -back lines shown on the accompanying plat, the minimum
building set -back lines for dwellings or other outbuilding structures shall be:
Front Yard: 20 feet
Corner Lot Side Yards: 15 feet
Side Yards (except corner lot): 5 feet (each side) or 10 feet one side and 0 feet
on the other side provided no side yard shall be
less than the width of any utility easement
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located within the Lot and along the side lot
line
Back yard: 15 feet
The frontage and minimum depth of a Lot shall be as shown on the recorded Plat for Lake
Valley V -Phase 3. No building, whether principal or accessory, shall encroach upon any
easement. Except as above modified or otherwise set forth in OPUD 08 -01, a Lot shall
comply with the bulk and area requirements of the RS -3 Residential Single Family District as
set forth within the Owasso Zoning Ordinance.
4. FENCES: No front yard fence shall be erected on any Lot closer to any street than
the front of the main structure without the prior written approval of the Declarant. Except as
described below, all fences shall be six (6) feet in height and made of wood privacy fencing.
No fences shall be constructed upon walkways or access easements, which would impair or
hinder the intended use thereof. A fence must be erected and well - maintained between each
House from the side of the house extending to each respective owner's lot line. Said fence
should be installed so as to prevent a view into the back yard of a lot from the street fronting
the lot. No fences shall be constructed on overland drainage areas or upon walkway or
access easements which would impair or hinder the intended use thereof. Furthermore, wood
privacy fences shall, if necessary, be trimmed at the bottom of the fence so as to permit storm
water to run under the fence to an area with a lower grade of elevation. Interior Fencing or
Walls shall not extend beyond that point nearest the street at each end corner of the residence
on the Lot. On corner lots, side yard fences shall be installed and well- maintained, so as to
prevent a view into the back yard from the street running along the side of the stricture. Side
yard fences can be no closer to the street than five (5) feet from the property line for that side
yard.
(a) The Declarant reserves the right and easement, in its sole discretion, to construct fence of
its choosing along the property lines of the Subdivision, which fence shall be maintained by
the Association.
(b) In the event a side or rear fence is constructed adjacent to a Reserve Area, the Owners of
such Lots shall construct a woodrail with attached black coated chainlink fence along such
side and/or rear yard(s) which abuts a Reserve.
(c) The Declarant, in its sole discretion, reserves the right and easement (but in no event shall
be obligated) to construct a fence of its choosing within any Reserve shown on the Plat which
shall be maintained by the Homeowner's Association.
(d) All other fences shall be a wood privacy except the Declarant may, in its sole discretion,
approve in writing the use of an alternative fencing material on a case by case basis. No
barbed wire, meshed or other metal fencing is allowed in any area of the Subdivision. No
fence over six feet (6) tall is permitted unless approved by the Declarant in writing. Fences
located on exterior sides of corner Lots facing a street shall not extend beyond seven and
one -half (7.5') feet from the exterior sidelines and shall be wood privacy fencing.
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(e) All fencing shall be approved by the Declarant in writing prior to its construction;
provided, however, upon the transfer of a Lot to an Owner occupant, the construction, repair
or replacement of any fence and the materials used therefor upon such Lot shall be approved
by the Association in writing prior to such construction, repair or replacement. All fences
within Lake Valley V -Phase 3 shall be neatly maintained by the Owner thereof. The
Declarant reserves the right, but shall not be obligated, to enter upon such Lots in order to
maintain, repair or stain such fencing in a manner which the Declarant, in its sole discretion,
believes to be reasonable and appropriate, and the cost thereof shall be charged back to the
Lot Owner as a lien and shall be governed by Article V hereof.
OUTBUILDINGS: Portable storage buildings are allowed provided they do not exceed 100
square feet in size and 8 feet in height, unless otherwise approved in writing by the
Declarant. Further, no detached structure or building for purely ornamental or other purposes
shall be erected on any part of any Lot without the prior written consent of the Declarant.
6. ANTENNAE: No television, radio, or other antennae or reception devices, other than an
eighteen (18) inch or smaller television satellite dish, shall be constructed or maintained on
any Lot without the written approval of the Declarant. Satellite dishes pernritted herein shall
be installed and maintained on the backside of the residential structure and shall not be
visible from streets in front of said structure.
NOISE POLLUTION: Each builder of residences on the Lots will cause adequate noise
pollution control measures to be incorporated into the design and construction of the single -
family residences as may be required by the City of Owasso, or any other governmental (state
or federal) body or agency.
ARTICLE VIII
PARKING STORAGE AND EASEMENTS
VEHICLES. BOATS, RVS: No vehicle, motorcycle, motor bike, camper, trailer or boat,
whether or not operable, (collectively referred to as "Vehicles ") shall be kept, parked, stood
or stored on any residential lot for more than forty -eight (48) hours during any seventy -two
(72) hour period, except in a garage or otherwise completely screened from view of
neighboring lots, streets or other property by privacy fencing not to exceed 6 feet in height.
Vehicles shall not be kept, parked or stood on the yard. Residents' Vehicles (or Vehicles
under their dominion and control) shall not be parked or stood in any street, nor in any other
manner which impairs or impedes sidewalk use. It is intended that lot owners keep their
respective garages free from clutter and debris so that garages may be consistently used for
the parking and/or storage of Vehicles.
3. EASEMENTS: The Declarant reserves for itself, for the Association and for the Owner of
each Lot the right to locate, construct, erect and maintain, or cause to be located, constructed,
erected and maintained, in and on the areas indicated on the plat as easements, sewer and
other pipelines, conduits, poles and wires, and any other method of conducting orperforming
any quasi- public utility or function above or beneath the surface of the ground with the right
of access at any time to the same for the purpose of repair and maintenance. The Owner of
any Lot abutting the Common Area and who must, in order to avail himself of utilities, enter
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and /or cross the Common Area, shall have an easement to do so provided that said Owner
shall use the most direct, feasible route in entering upon and crossing said Common Area and
shall restore the surface of the Common Area so entered and/or crossed to its original
condition at the expense of the said Owner and hold Declarant and Association harmless
from any damage caused by such activity, provided, where necessary, for an adjacent
Property Owner to enter property to maintain a fence, parry wall or other improvement
constructed on the boundary of the Owner's Lot, the procedures set forth in Article VI,
paragraph 5 above shall apply.
4. DRAINAGE. Each Lot shall receive and drain in an unobstructed manner the storm and
surface waters from lots and drainage areas of higher elevation and from public streets and
easements. No Lot Owner shall construct or permit be constructed any fencing or other
obstructions which would impair the drainage of storm and surface waters over and across
their lot. The Declarant expressly reserves the right to enter upon each Lot for the purpose of
resolving or curing drainage issues related to adjacent or nearby Lots.
ARTICLE IX
RE- ARRANGING RE- SIIBDIVIDING OR RE- PLATTING
No re- arranging, re- subdividing or re- platting of Lake Valley V -Phase 3 may be done without
the prior written consent of the Declarant until such time as it has sold all the Lots, after which
consent of the Association shall be required for such action.
ARTICLE X
SIGNS AND BILLBOARDS
No signs or billboards are allowed on a Lot without the prior written approval of the
Declarant; provided that one sign of not more than five (5) square feet advertising the sale or rent of
said Lot, or signs of the same size limitation used for the purpose of campaigning for a result in any
political election, shall be permitted. Notwithstanding the foregoing, the Declarant, or its designees,
may display such signage as the Declarant, in its sole discretion, deems necessary for the promotion,
sales and /or rental of property owned by the Declarant or its designees.
ARTICLE XI
DECLARANT'S RESERVED RIGHTS
GENERAL: In addition to any rights or powers reserved to Declarant or granted to
Declarant under the provisions of the Lake Valley V -Phase 3 Deed of Dedication or this
Declaration, Declarant shall have the rights and powers set forth in this Article. Anything in
this Declaration to the contrary notwithstanding, the provisions set forth in this Article shall
govern. If not sooner terminated as provided in this Article, the Declarant's Authority as set
forth herein shall terminate and be of no further force and effect form and after such time as
Declarant is no longer vested with or controls title to all Lots and/or other property within
Lake Valley V -Phase 3, after which the provisions of this Article and the rights and powers
of the Declarant shall vest in the Association; provided, however, nothing shall prohibit the
Declarant from transferring any ofDeelarant's rights and/or authority to the Association prior
15
to Declarant being divested of title to all Lots and other property with Lake Valley V -Phase
3, all as Declarant and the Association shall mutually agree by express written agreement.
2. PROMOTION OF LAKE VALLEY V -PHASE 3: In connection with the promotion, sale
or rental of any improvements upon any property in Lake Valley V -Phase 3: (a) Declarant
shall have the right and power, within its sole discretion and for as long as Declarant owns
any Lot, to construct such temporary or permanent improvements, or to do such acts or other
things in, on or to such property as Declarant may determine to be necessary including,
without limitation, the right to constrict and maintain model homes, sales or leasing offices,
parking areas, advertising signs, lighting and banners, or other promotional facilities at such
locations and in such forms as Declarant may deem advisable; and (b) Declarant and its
respective guests, agents, prospective purchasers and tenants, shall have the right of ingress,
egress and parking in and through, and the right to use and enjoy the Common and reserve
areas at any time without fee or charge.
CONSTRUCTION ON PROPERTY WITHIN THE ADDITION: Declarant is hereby
granted the right and power to make such improvements to any property within Lake Valley
V -Phase 3 as Declarant deems to be necessary or appropriate. The Declarant may permit
builders and other contractors access to and upon the Common Area as Declarant may wish
and subject to such limitation and condition as Declarant may require. Declarant and its
respective agents and contractors shall have the right of ingress, egress and parking on the
Common Area and the right to store construction equipment and materials on the Common
Area without the payment of any fee or charge whatsoever.
4. OTHER RIGHTS: Declarant shall have the right and power to execute all documents and
do all other acts and things affecting Lake Valley V -Phase 3 which Declarant determines are
necessary or desirable in connection with the rights of Declarant under this Declaration,
including, but not limited to, the right to designate another entity of the Declarant's choice
including, without limitation, the Association, to assume or exercise the rights herein
reserved to the Declarant.
ARTICLE XII
MISCELLANEOUS
1. ENFORCEMENT: The Declarant, Association, or any Owner, whether acting jointly or
severally, shall have the right to enforce, by any proceeding at law or in equity, all
restrictions, conditions, covenants, reservations, liens and charges now or hereafter imposed
by the provisions of this Declaration; provided, however, the Declarant and the Association
shall not be obligated to enforce any condition, covenant, restriction, reservation, lien or
charge through legal proceedings or otherwise. Failure by the Declarant, Association or by
any Owner to enforce any covenant or restriction herein contained shall in no event be
deemed a waiver of the right to do so thereafter.
2. REMEDIES: If any person shall violate or attempt to violate any of the covenants,
conditions or restrictions herein, the Declarant, Association and any Owner shall have
standing to prosecute any proceedings at law or in equity against the person violating the
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same to prevent the violation or to recover damages for such violation. In any action brought
to enforce any provision hereof against any Owner or third party, the prevailing party shall be
entitled to an award of reasonable attorneys' fees, expenses and costs.
3. VARIANCE: The Declarant, in its sole and reasonable discretion, shall have the right to
grant approvals required by these covenants, conditions and restrictions, and to waive or vary
these covenants, conditions and restrictions based upon conditions peculiar to an Owner's
particular Lot or circumstances. Until such time as the Declarant has sold all of its Lots in
Lake Valley V -Phase 3, the Association shall have the right to grant such approval, waiver or
variance upon the prior written consent of the Declarant. Provided, however, any variance
granted by the Declarant or the Association shall be in the interest of the Owner requesting
such variance, consistent and in harmony with the construction and architectural guidelines
and restrictions within Lake Valley V -Phase 3, shall not interfere with the peaceful use and
enjoyment of their property by adjoining Lot Owners, and shall not decrease the property
values in the neighborhood. Notwithstanding anything herein to the contrary, the Declarant
shall have no liability for variances which do not conform to the standards set forth herein, in
law or in equity.
4. CORRECTION ASSESSMENT: In the event that the Owner of any Lot shall violate any
covenant herein, the Board of Directors of the Association or the Declarant shall have the
right, upon five (5) days advance notice to the Owner of the Lot where the covenant
violation(s) exists, and provided such violation is not corrected within the time period
provided for in the notice, to enter upon said Lot and to remedy the violation(s). The cost for
curing the violation(s) shall thereupon be assessed against the Lot and shall be a lien on such
Lot, which may be enforced and foreclosed as contained in Article V herein.
5. FLOOD CONTROL AND EASEMENTS: The flood control and drainage easements
which may be granted by Declarant in Lake Valley V -Phase 3 are for drainage purposes. It
shall be the responsibility of the Owners of the Lots on which such easements are located to
maintain such easement for drainage purposes until such time as the governing body
exercising jurisdiction elects to assume responsibility for maintenance and improvement of
drainage, provided, further, that no obstruction(e.g., no barbecue pits, swimming pools, etc.)
trash or other debris shall be placed on or within said easements, nor shall any fill, change of
grade, creation of channel, or other work be carried on without permission of the City of
Owasso, Department of Engineering. No grading, scraping, excavation or other re- arranging
or puncturing of the surface of any Lot shall be commenced which will or may tend to
interfere with, encroach upon or alter, disturb or damage any surface or subsurface utility
line, pipe, wire or easement, or which will or may tend to disturb the minimum or maximum
sub - surface depth requirement of any utility line, pipe, wire or easement. No obstruction
shall be placed on any Lot which would direct storm water onto another Owner's Lot or onto
any Common Area.
6. NO WAIVER: The failure of the Declarant, Association, Owner or any grantor, or any
successor in title, to enforce any given restriction or covenant, or condition at any time, shall
not be deemed to be a waiver or relinquishment of any right or remedy, nor a modification of
these restrictions and protective covenants.
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7. SEVERABILITY: Invalidation of anyone of these covenants, restrictions or conditions by
judgment or court order shall in noway affect any other provisions which shall remain in full
force and effect.
8. DISCLAIMER OF WARRANTY: Except as expressly provided in writing, Declarant
makes no warranty, express or implied, regarding Lake Valley V -Phase 3, including (without
limitation) any Common Area or improvement therein, the sufficiency of utilities, the
stormwater management design, the workmanship, design or materials used in every
improvement, including without limitation any express or implied warranty of
merchantability, habitability, liability, fitness or suitability for any particular purpose or use
or any warranty of quality.
9. BINDING EFFECT; AMENDMENT: The covenants, conditions and restrictions of this
Declaration shall run with and bind the land, and shall be binding upon all parties and all
persons claiming under them, and shall inure to the benefit of and be enforceable by the
Declarant, Association and the Owner of any Lot subject to this Declaration, their respective
legal representatives, heirs, successors, and assigns, for a term of ten (10) years from the
date this Declaration is recorded, after which time said covenants shall be automatically
extended for successive periods of ten (10) years. The covenants and restrictions of this
Declaration may be amended, in whole or in part, modified, added to or changed at any time
during the first ten (10) year period by an instrument signed by the Owners of not less than
sixty percent (60 %) of the Lots, and thereafter at any time by an instrument signed by the
Owners of not less than fifty-one percent (51 %) of the Lots. Any amendment must be
properly recorded. Notwithstanding the foregoing or anything else herein to the contrary, the
Declarant reserves the right to grant variances therefrom in particular cases and further
provided that they may be amended as follows:
(a). SPECIAL AMENDMENT. This Declaration may be amended unilaterally
by Declarant at any time (i) if such amendment is necessary to bring any provision
hereof into compliance with any applicable governmental statute, rule or regulation
or judicial determination which shall be in conflict therewith; (ii) if such amendment
is required by an institutional or governmental lender or purchaser of mortgage loans,
to enable such lender or purchaser to make or purchase mortgage loans on the
property subject to this Declaration; (iii) if such amendment is necessary to enable
any governmental agency or reputable private insurance company to insure mortgage
loans on the property subject to this Declaration; (iv) to correct errors and make
clarifications or additions in this Declaration; or (v) to modify or add to the
provisions of this Declaration to adequately cover situations and circumstances which
Declarant believes, in its reasonable judgment, have not been adequately covered and
would not have a material and adverse effect on the marketability of Lots. In
furtherance of the foregoing, a power coupled with an interest is hereby reserved and
granted to Declarant to make or consent to any such amendment on behalf of each
Owner, Each deed, mortgage, other evidence of obligation or other instrument
affecting a Lot and the acceptance thereof shall be deemed to be a grant and
acknowledgment of, and consent to the reservation of, the power to Declarant to
make, execute and record such amendments. The right and power of the Declarant to
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make such amendments hereunder shall terminate at such time as Declarant has sold
all of its Lots in Lake Valley OPUD 01 -03 and 08 -01.
(b). GENERAL, AMENDMENTS: Upon the conversion of all Class B
membership into Class A membership, (i) the provisions of this paragraph 9 may be
amended only by an instrument executed by all of the Owners; and (ii) any provision
relating to the rights of Declarant may be amended only with the written consent of
Declarant. No amendment shall be effective until properly recorded. "Owners" shall
not be deemed to include mortgagees or other persons holding liens on any lot and
such mortgagees and other lienholders shall not be required to join in any amendment
to this Declaration.
IN WITNESS WHEREOF, the undersigned, being the Declarant herein has hereunto set its
hand and seal this day of October, 2015.
LAKE VALLEY INVESTMENT GROUP, L.L.C.
an Oklahoma limited liability company
By: Kourtis Property Management, Inc.
an Oklahoma corporation
Its Manager
Pete Kourtis, President
19
STATE OF OKLAHOMA )
) ss.
COUNTY OF TULSA )
Before me, the undersigned, Notary Public, in and for said County and State, on this
day of October, 2015, personally appeared Pete Kourtis, to me known to be the identical
person who executed the foregoing Declaration of Covenants, Conditions and Restrictions as
President of Korrtis Property Management, Inc., an Oklahoma corporation, as Manager of Lake
Valley Investment Group, L.L.C., an Oklahoma limited liability company, and acknowledged to me
that he executed the same as his free and voluntary act and deed, and as the free and voluntary act
and deed of said Company, for the uses and purposes therein set forth.
WITNESS my hand and seal the day and year above written.
My Commission Expires:
Commission N
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Notary Public
Lake Valley V - Phase 3
1" = 1,505 ft Final Plat 05/05/2015
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
Please contact Owasso staff for the most up-to -date Information.
Lake Valley V, Phase III
1" = 376 ft Final Plat 05107/2015
I This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy.
please contact Owasso staff for the most up-to -date information.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Sherry Bishop
Assistant City Manager
SUBJECT: Change Order Approval Authority
Resolution 2015 -10
DATE: May 15, 2015
BACKGROUND
The Public Competitive Bidding Act of 1974 (Act) establishes requirements for public construction
contracts exceeding $50,000 for all public agencies in Oklahoma. The Act includes specific
requirements for the bidding and contracting process including authorization for change orders.
Section 121 of the Act covers change orders or addenda to public construction contracts.
Change orders are limited to 10% of the original contract amount or up to 15% if the contract is
less than one million dollars.
Prior to 2009, all change orders required governing body approval. Legislation in 2009 authorized
the City Council to delegate approval of change orders up to $40,000 or 10% of the contract,
whichever is less, to the city manager or designee with any approved change orders reported
at the next regularly scheduled meeting.
Many change orders are not time sensitive and waiting for the next City Council meeting would
not cause a project delay. However, there are times when that delay could create a concern.
Change order approval by the city manager would expedite the project.
The Owasso Code of Ordinances establishes the city manager's spending authority at $25,000.
This proposed resolution would extend that same spending authority to change order approval
within the statutory restrictions of the Public Competitive Bidding Act.
RESOLUTION 2015 -10
The resolution would authorize the city manager to approve change orders up to $25,000 per
occurrence or 10% of the contract whichever is less. Approved change orders would be
reported to the City Council at the next regular meeting.
RECOMMENDATION:
Staff recornmends approval of Resolution 2015 -10 authorizing the approval of change orders.
ATTACHMENTS:
Resolution 2015 -10
O.S. 61 § 121 Change Orders or Addenda
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2015 -10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO APPROVE CHANGE ORDERS UP
TO TWENTY -FIVE THOUSAND DOLLARS ($25,000) PER OCCURRENCE OR TEN PERCENT
(10 %) OF ANY CONTRACT, WHICHEVER IS LESS, SUBJECT TO THE LIMITATIONS OF THE
PUBLIC COMPETITIVE BIDDING ACT OF 1974.
WHEREAS, The Oklahoma Public Competitive Bidding Act of 1974, O.S. 61 § 121,
authorizes the governing body of a municipality to delegate approval of change orders up to
forty thousand dollars ($40,000) or ten percent (10 %) of any contract, whichever is less, to the
chief administrative officer of the municipality or their designee, with any approved change
orders reported to the governing body at the next regularly scheduled meeting; and
WHEREAS, The Charter of the City of Owasso, Section 4 -2, authorizes the City Manager to
contract and purchase for all departments and agencies of the City subject to regulations and
ordinances which the Council may adopt; and
WHEREAS, The Code of Ordinances of the City of Owasso, Section 7 -102, establishes
twenty -five thousand dollars ($25,000) as the limit of the City Manager's purchase or contract
approval authority.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
Subject to the limitations of the Public Competitive Bidding Act of 1974, the City Manager or
designee is authorized to approve change orders up to twenty -five thousand dollars ($25,000)
per occurrence or ten percent (10 %) of any contract, whichever is less, with any approved
change orders reported to the City Council at the next regularly scheduled meeting.
APPROVED AND ADOPTED this 19th day of May, 2015 by the City Council of the City of
Owasso, Oklahoma.
Jeri Moberly, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Oklahoma Statutes Citationized
Title 61. Public Buildings and Public Works
EAPublic Competitive Bidding Act of 1974
]Section 121 - Change Orders or Addenda
;ite as: O.S. §,
N. Change orders or addenda to public construction contracts of One Million Dollars ($1,000,000.00) or less shall not exceed a fifteen
Dercent (15 %) cumulative increase in the original contract amount.
B. Change orders or addenda to public construction contracts of over One Million Dollars ($1,000,000.00) shall not exceed the greater
if One Hundred Fifty Thousand Dollars ($150,000.00) or a ten percent (10 %) cumulative increase in the original contract amount.
Change orders or cumulative change orders which exceed the limits of subsection A or B of this section shall require a
-eadvertising for bids on the incomplete portions of the contract.
D. If the awarding public agency does not have a governing body, the chief administrative officer of the awarding public agency shall
approve change orders. The State Construction Administrator of the Construction and Properties Division of the Office of Management
and Enterprise Services, or the Administrator's designee, shall sign and execute all contracts and change orders, as they relate to
state agencies.
E. If the awarding public agency has a governing body, all change orders shall be formally approved by the governing body of the
awarding public agency and the reasons for approval recorded in the permanent records of the governing body. The governing body
)f a municipality or technology center may delegate approval of change orders up to Forty Thousand Dollars ($40,000.00) or ten
Dercent (10 %) of any contract, whichever is less, to the chief administrative officer of the municipality or technology center or their
iesignee, with any approved change orders reported to the governing body at the next regularly scheduled meeting.
_. The governing body of the Oklahoma Tourism and Recreation Department is authorized, upon approval of a majority of all of the
nembers of the Oklahoma Tourism and Recreation Commission, to delegate to the Director of the agency the authority to approve
:hange orders on a construction contract provided that the individual change order does not exceed Twenty -five Thousand Dollars
;$25,000.00) in expenditure and complies with the limits established by this section. The Administrator of the Division shall sign and
axecute all contracts and change orders.
3. The Transportation Commission may, by rule, authorize the Director of the Department of Transportation to approve change orders
n an amount of not to exceed Five Hundred Thousand Dollars ($500,000.00). Change orders approved by the Director shall be
)resented to the Transportation Commission during the next regular meeting and the reasons therefor recorded in the permanent
- ecords. The Oklahoma Turnpike Authority may authorize the Director of the Authority to approve change orders in an amount not to
axceed Two Hundred Fifty Thousand Dollars ($250,000.00). Change orders approved by the Director of the Authority shall be
)resented to the Authority during the next regular meeting and the reasons for the orders recorded in permanent records.
1, All change orders for the Department of Transportation or the Authority shall contain a unit price and total for each of the following
tems:
1. All materials with cost per item;
2. Itemization of all labor with number of hours per operation and cost per hour;
3. Itemization of all equipment with the type of equipment, number of each type, cost per hour for each type, and number of hours of
actual operation for each type;
1. Itemization of insurance cost, bond cost, social security, taxes, workers' compensation, employee fringe benefits and overhead cost
and
i. Profit for the contractor.
. 1. If a construction contract contains unit pricing, and the change order pertains to the unit price, the change order will not be
subject to subsection A or B of this section.
2. When the unit price change does not exceed Twenty Thousand Dollars ($20,000.00), the unit price change order computation may
)e based on an acceptable unit price basis in lieu of cost itemization as required in paragraphs 1, 2, 3, 4 and 5 of subsection H of thi;
>ection.
3. When the unit price change exceeds Twenty Thousand Dollars ($20,000.00), any unit price for a new item established at or below
:he average eighteen- month -price history for the new item may be used in lieu of cost itemization as required in paragraphs 1, 2, 3, 4
and 5 of subsection H of this section.
J. Alternates or add items bid with the original bid and contained in the awarded contract as options of the awarding public agency
Shall not be construed as change orders under the provisions of the Public Competitive Bidding Act of 1974.
Historical Data
-aws 1974, HB 1665, c. 298, § 21, emerg. eff. August 1, 1974; Amended by Laws 1975, HB 1251, c. 266, § 9, emerg. eff. June 5,
1975; Amended by Laws 1989, HB 1257, c. 164, § 1, emerg. eff. May 8, 1989; Amended by Laws 1993, SB 414, c. 293, § 2, emerg.
aff. June 3, 1993; Amended by Laws 1995, SB 250, c. 200, § 3, emerg. eff. May 19, 1995; Amended by Laws 1997, HB 1745, c. 72,
3 1, eff. November 1, 1997 (superseded document available); Amended by Laws 1998, HB 2267, c. 118, § 1, emerg. eff. July 1, 199E
,superseded document available); Amended by Laws 2000, SB 1172, c. 363, § 11, emerg. eff. June 6, 2000 (superseded document
available); Amended by Laws 2002, HB 2874, c. 294, § 22, eff. November 1, 2002 (superseded document available); Amended by
-aws 2004, HB 1695, c. 328, § 2, emerg. eff. July 1, 2004 (superseded document available); Amended by Laws 2006, SB 558, c.
?71, § 23, emerg. eff. July 1, 2006 (superseded document available); Amended by Laws 2009, HB 1753, c. 257, § 3, eff. November
1, 2009 (superseded document available); Amended by Laws 2011, SB 426, c. 112, § 1, eff. November 1, 2011 (superseded
document available); Amended by Laws 2012, HB 3074, c. 304, § 315 (superseded document available); Amended by Laws 2013,
-iB 1081, c. 170, § 1, eff. November 1, 2013 (superseded document available).