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Home My WebLink About2015.06.02_City Council AgendaIRECE(VED PUBLIC NOTICE OF THE REGULAR MEETING OF THE MAY 2 g 7015 OWASSO CITY COUNCIL CityClerks pffice Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, June 2, 2015 - 6:30 pm 1. Call to Order Mayor Jeri Moberly 2. Invocation Pastor Brent Kellogg of HillSpring Church 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Decisiveness Warren Lehr, Character Council Member 6. Presentation of Proclamations Mayor Moberly • Owasso Rams Boys Varsity Golf • Owasso Rams Baseball 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered to be routine and will be enacted by one motion. Any Councilor /Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - May 19, 2015 B. Approve claims C. Approve Ordinance 1053, annexing property located at 10010 N Mingo Rd D. Accept a donation from Akira Restaurant and approve a budget amendment in the Ambulance Capital Fund, increasing the estimated revenue and the appropriation for expenditures by $1,000 E. Notice of change order approval by City Manager - Change Order No. 5: Oklahoma Department of Transportation contract - E 86th St N (Main to Memorial Rd) in the amount of $6,407.90 8. Consideration and appropriate action relating to items removed from the Consent Agenda PUBLIC HEARING 9. The City Council will conduct a public hearing for the purpose of receiving citizen input relating to the Fiscal Year 2015 -2016 Annual Budget Proposal Warren Lehr 10. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing the employment of the City Manager, such executive session provided for in Title 25, O.S. Section § 307(B)(1) The City Council will meet in executive session to discuss the employment contract of the City Manager. Owasso City Council June 2, 2015 Page 2 11. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing the employment of the City Attorney, such executive session provided for in Title 25, O.S. Section § 307(B)(1) The City Council will meet in executive session to discuss an employment contract with the City Attorney. 12. Report from City Manager • Monthly Public Works Project Status Report 13. Report from City Attorney 14. Report from City Councilors 15. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 16. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, May 29, 2015. Sherry Bisho , City Clerk WHEREAS, The City of Owasso is proud to recognize the achievements of the 2095 Owasso Rams Boys Varsity Golf Team and coaching staff who have created a positive reputation and image for the City of Owasso; and, WHEREAS, For the first time in Rams history and under second year coach, Corey Bard, the Varsity Golf Team received , the distinguished honor of being named state champions as they were announced as the winners of the Boys 6A State Golf Tournament, at Karsten Creek Golf Course, in Stillwater, Oklahoma on Tuesday, May 92, 2095, defeating the 90- -time defending champions Edmond North, and, WHEREAS, These students have represented the City of Owasso displaying a high standard of excellence and positive character, achieving success for theirschool, theirfamilles, theircommunity, and themselves. NOW, THEREFORE, 1, Jeri Moberly, by virtue of the authority vested in me as Mayor of the City of Owasso, do herebyproclahn Tuesday, June 2, 2095, as OW SSO RCS vaRslT'y Boys GOLF 1 in the Cliy ofOwasso, and do further encourage allOwasso residents to express their congratulations to the team, coaching staff, and families who have supported these young men through ail of the many practices and tournaments. IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 2ntl day of June, 2015. Jeri Moberly, Mayor WHEREAS, The City of Owasso is proud to recognize the achievements of the Owasso Rams Baseball program for creating a positive reputation and Image nationwide for the City of Owassol and WHEREAS, Owasso Championship Baseball values character driven purpose and Is consistently recognized and honored both statewide and nationally for achieving great success in Oklahoma High School baseball history, and WHEREAS, during the 2015 season, this team accomplished the program's 1,000`" Owasso Baseball career game win during the March f0, 2015, home game at Stigalf Field, and, WHEREAS, trailing 8 -7 with two outs in the final inning, this Ram famifyraffied togetherfn a display of sheerdetermination and defeated Westmoore on Saturday, May 16, 2015 In the Class 6A State Championship title game with a final score of 9 -8, winning the program's 13th state title. NOW, THEREFORE, 1, Jeri Moberly, by virtue of the authority vested In me as Mayor of the City of Owasso, do heiebyproclahn Tuesday, June 2, 2015, as .DAY in the City of Owasso, and do further encourage all Owasso residents to express their congratulations and appreciation to all members of the Rams Baseball Team, the coaching staff, and to all the families who have supported these young men through all their practices and competitions. IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 2n° day of June, 2015. Jeri Moberly, Mayor OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, May 19, 2015 The Owasso City Council met in regular session on Tuesday, May 19, 2015 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, May 15, 2015. 1. Call to Order Mayor Jeri Moberly called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Father Brad Van Deventer of Anglican Church of Saint Paul. 3. Flag Salute Councilor Bonebrake led the flag salute. 4. Roll Call Present Absent Mayor - Jeri Moberly Councilor - Chris Kelley Vice - Mayor - Lyndell Dunn Councilor -Doug Bonebrake Councilor - Bill Bush A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • May 5, 2015 Regular Meeting • May 12, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $160,340.67. Also, included for review were the self- insurance claims report and the payroll report for 05/02/15, YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried: 4 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council May 19, 2015 Page 2 7. Consideration and appropriate action relating to OA -15 -03 annexing property located at 10010 N Mingo Rd Karl Fritschen presented the item recommending approval of OA- 15 -03. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve OA- 15 -03, as recommended. YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried: 4 -0 8. Consideration and appropriate action relating to the final plat of Lake Valley V, Phase III north of the existing Lake Valley neighborhood on the east side of N 1451h E Ave, approximately 'Amile south of E 116ih St N (SH -20) Karl Fritschen presented the item recommending approval of the Final Plat for Lake Valley V, Phase III. After discussion, Mr. Bush moved, seconded by Mr. Dunn to approve the Final Plat of Lake Valley V, Phase III. YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried: 4 -0 9. Consideration and appropriate action relating to Resolution 2015 -10, authorizing the City Manager or designee to approve change orders up to $25,000 per occurrence or 10% of any contract, whichever is less, subject to the limitations of the Public Competitive Bidding Act of 1974 Sherry Bishop presented the item recommending approval of Resolution 2015 -10. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve Resolution 2015- 10, as recommended. YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing confidential communications between the City Council and the City Attorney concerning pending litigation styled Mike Denton v. City of Owasso et al., 13 -CV- 709-TCK-TLW, as provided for in Title 25, O.S. Section § 307(B)(4) 11. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing personnel matters relating to the City Manager, such executive session provided for in Title 25, O.S. Section § 307(B)(1) Mayor Moberly presented items 10 and 11 to be voted together, Mr. Bonebrake moved, seconded by Mr. Dunn to enter into executive session. YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried: 4 -0 At 6:49 pm, the Council, along with Warren Lehr, Julie Lombardi, Scott Chambless and Keith Wilkes, entered into executive session, At 7:44 pm, Julie Lombardi, Scott Chambless and Keith Wilkes exited executive session. Owasso City Council May 19, 2015 Page 3 At 7:44 pm, the Council, along with Warren Lehr, entered into executive session. At 9:05 pm, Warren Lehr exited executive session. At 9:12 pm, the Council returned to open session. 12. Report from City Manager None 13. Report from City Attorney None 14. Report from City Councilors Councilors commented on Owasso Baseball winning state championship and the accomplishments of 2015 graduating class. 15. New Business None 16. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried 4 -0 and the meeting adjourned at 9:15 pm. Jeri Moberly, Mayor Lisa Wilson, Minute Clerk Claims List 6/2/2015 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL TREASURER PETTY CASH OC REFUND / LEAKE 100.00 TREASURER PETTY CASH CC REFUND /RAY 120.00 TREASURER PETTY CASH CC REFUNDIBOGGS 50.00 TREASURER PETTY CASH CC REFUND /POINTER 50.00 TREASURER PETTY CASH CC REFUNDIORTIZ 50.00 TREASURER PETTY CASH CC REFUND /BEST 50.00 TREASURER PETTY CASH CC REFUND /KOCH 50.00 TOTAL GENERAL 470.00 MUNICIPAL COURT JPMORGAN CHASE BANK TRAVEL EXPENSE 15.76 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.65 JPMORGAN CHASE BANK LODGING EXPENSE 172.64 JPMORGAN CHASE BANK LODGING EXPENSE 172.64 TOTAL MUNICIPAL COURT 374.69 MANAGERIAL TREASURER PETTY CASH MILEAGE REIMB /FEARY 285.52 JPMORGAN CHASE BANK CIP MEETING EXPENSE 35.00 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 64.30 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 35.36 JPMORGAN CHASE BANK MEETING EXPENSE 7.24 JPMORGAN CHASE BANK MEETING EXPENSE -CM EVAL 30.48 JPMORGAN CHASE BANK MEETING EXPENSE 38.03 JPMORGAN CHASE BANK MEETING EXPENSE 10.88 JPMORGAN CHASE BANK MEETING EXPENSE 21.74 JPMORGAN CHASE BANK MEETING EXPENSE 105.50 JPMORGAN CHASE BANK SAMS CLUB- SUPPLIES 10.98 TOTAL MANAGERIAL 645.03 FINANCE IJPMOR7AN CHASE BANK jBESTBu7RAm UPGRADE 34.99 TOTAL FINANCE 34.99 HUMAN RESOURCES GREENWOOD PERFORMANCE SYSTEMS INC CM EVALUATION 2,600.00 JPMORGAN CHASE BANK TULSA WORLD- ADVERTISING 2,160.80 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 16.33 TOTAL HUMAN RESOURCES 4,791.12 GENERAL GOVERNMENT JPMORGAN CHASE BANK MAILFINANCE -PO STAGE LEASE 1,140.00 JPMORGAN CHASE BANK ADMIRAL EXPRESS - SUPPLIES 57.98 AEP IPSO ELECTRIC USAGE 7 3,330.98 MCAFEE & TAFT LEGAL- FOP GRIEVANCE 192.00 MCAFEE & TAFT LEGAL FEES 261.00 Page 1 Claims List 6/2/2015 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL GOVERNMENT... MAILROOM FINANCE INC POSTAGE 1,000.00 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 26.52 JPMORGAN CHASE BANK ADMIRAL EXP- OFFICE SUPPLY 28.99 AT &T LONG DISTANCE PHONE BILL 44.17 TULSA COFFEE SERVICE INC OPERATING SUPPLIES 64.86 RICOH USA, INC. COPY SERVICES 104.30 CINTAS CORPORATION CARPET CLEANING CITY HALL 61.31 TOTAL GENERAL GOVERNMENT 6,31111 COMMUNITY DEVELOPMENT JPMORGAN CHASE BANK TRAVEL EXPENSE 8.25 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 26.38 JPMORGAN CHASE BANK TRAVEL EXPENSE 8.77 JPMORGAN CHASE BANK AMAZON -BOOK 29.95 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 300.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 150.00 FRED STEPHEN CORLEY CODE ENFORCEMENT MOWING 200.00 SAV -ON PRINTING & SIGNS LLC INSPECTION STICKERS 275.00 KENNETH LIVINGSTON FALLEN FENCE REMOVAL 100.00 TOTAL COMMUNITY DEVELOPMENT 1,098.35 ENGINEERING JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 8.38 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 56.55 TOTAL ENGINEERING 104.05 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK DEEP SURPLUS -NTWK CABLES 369.83 JPMORGAN CHASE BANK DEEP SURPLUS -PATCH CABLES 157.45 JPMORGAN CHASE BANK AMAZON- SUPPLIES 65.60 TOTAL INFORMATION TECHNOLOGY 592.88 SUPPORT SERVICES JPMORGAN CHASE BANK SAMS- SUPPLIES 77.34 JPMORGAN CHASE BANK LIBERTY FLAGS -FLAGS 56.70 JPMORGAN CHASE BANK LOWES- SUPPLIES 21.80 JPMORGAN CHASE BANK ADMIRAL EXPRESS - SUPPLIES 28.99 JPMORGAN CHASE BANK COX - INTERNET SERVICE 69.95 JPMORGAN CHASE BANK LOWES- SUPPLIES 12.25 JPMORGAN CHASE BANK LOWES- SUPPLIES 11.89 SPOK, INC. PAGER USE 8.88 JPMORGAN CHASE BANK TULSA CLEANING - REPAIRS 252.80 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 99.34 JPMORGAN CHASE BANK LOWES- SUPPLIES 3.88 JPMORGAN CHASE BANK LOWES-PUMP SPRAYER 6.63 Page 2 Claims List 6/2/2015 Budget Unit Title Vendor Name Payable Description Payment Amount SUPPORT SERVICES... JPMORGAN CHASE BANK LOWES- MATERIALS 5.33 JPMORGAN CHASE BANK LOWES -SAW BLADE 14.24 JPMORGAN CHASE BANK HOLDERS -KEYS 29.00 SPRINT SOLUTIONS, INC. SPRINT CARDS 79.98 JPMORGAN CHASE BANK LOWES -DOOR 44.79 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.76 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 JPMORGAN CHASE BANK LOWES- RETURN -13.27 JPMORGAN CHASE BANK HOME DEPOT - REFUND -6.89 JPMORGAN CHASE BANK IMURPHY SANITARY -MOP HEAD 7.70 TOTAL SUPPORT SERVICES 853.39 CEMETERY JPMORGAN CHASE BANK ATWOODS- SUPPLIES 29.98 JPMORGAN CHASE BANK LOWES- SUPPLIES 2.78 JPMORGAN CHASE BANK LOWES- SUPPLIES 166.54 JPMORGAN CHASE BANK P &K EPUIP -MOWER CHUTE 65.07 AEPIPSO ELECTRIC USAGE 42.72 TOTAL CEMETERY 307.09 POLICE SERVICES AEP IPSO ELECTRIC USAGE 2,007.27 JPMORGAN CHASE BANK GREEN CNTRY -WASTE REMOVAL 130.00 SPOK, INC. PAGER USE 35.52 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES 49.94 JPMORGAN CHASE BANK BETTYMILLS- SUPPLIES 127.75 JPMORGAN CHASE BANK AMAZON -BOOKS 43.59 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 9.84 JPMORGAN CHASE BANK WATERSTONE- DRYCLEANING 1,337.15 JPMORGAN CHASE BANK CRICKET -CELL PHONE USAGE 537.66 JPMORGAN CHASE BANK USPS - SHIPPING 35.02 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 12.08 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 72.57 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 15.28 JPMORGAN CHASE BANK SAFARILAND -DRUG TEST KITS 132.00 JPMORGAN CHASE BANK TRAVELEXPENSE 27.00 JPMORGAN CHASE BANK FLEET DIST -K9 VEH EQUIP 3,847.97 JPMORGAN CHASE BANK TINT SHOP - WINDOW TINT 290.00 JPMORGAN CHASE BANK FLEET DIST -K9 VEH EQUIP 1,405.00 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 103.04 LAW ENFORCEMENT PSYCHOLOGICAL SERV PSYCH EVALIMUNSON 80.00 LAW ENFORCEMENT PSYCHOLOGICAL SERV PSYCH EVALIHARMON 80.00 POLICE PETTY CASH PARKING FEES 35.50 POLICE PETTY CASH FUEL 18.00 JPMORGAN CHASE BANK ULTRA MAX - SUPPLIES 896.00 Page 3 Claims List 6/2/2015 Budget Unit Title Vendor Name Payable Description Payment Amount POLICE SERVICES... JPMORGAN CHASE BANK AT YOUR SERVICE - RENTAL 80.00 JPMORGAN CHASE BANK SAMS- SUPPLIES 50.46 POLICE PETTY CASH KEY 2.35 POLICE PETTY CASH VACUUM VEHICLE 1.00 POLICE PETTY CASH KEYS 4.71 POLICE PETTY CASH VACUUM VEHICLE 2.00 POLICE PETTY CASH SUPPLIES 5.43 POLICE PETTY CASH PARKING FEES 10.00 LAW ENFORCEMENT PSYCHOLOGICAL SERV KENNEDY PSYCH EVAL 80.00 PENNY HAMRICK TUITION REIMB /HAMRICK 825.60 LEILA RAU TUITION REIMB /RAU 1,098.60 SHAUN C. JONES TUITION REIMB/S. JONES 561.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 5.68 JPMORGAN CHASE BANK AT SOLUTIONS - SOFTWARE LIC 237.00 JPMORGAN CHASE BANK VIEVU- CAMERAS 250.00 JPMORGAN CHASE BANK VIEVU- CAMERAS 250.00 JPMORGAN CHASE BANK THOMSON -CLEAR ACCESS 276.01 JPMORGAN CHASE BANK ILODGING EXPENSE 435.75 TOTAL POLICE SERVICES 15,503.77 POLICE COMMUNICATIONS JPMORGAN CHASE BANK SAMS CLUB -HARD DRIVES 239.96 M & M MICRO SYSTEMS INC BOMB ANNL SFTWARE SUPPT 6,000.00 DEPARTMENT OF PUBLIC SAFETY OLETS USER FEE 450.00 JPMORGAN CHASE BANK SAMS- SUPPLIES 54.44 JPMORGAN CHASE BANK SAMS - PRISONER BOARD 43.75 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 193.80 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 39.98 JPMORGAN CHASE BANK SAMS - PRISONER BOARD 137.86 JPMORGAN CHASE BANK SAMS- SUPPLIES 10.86 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 59.37 JPMORGAN CHASE BANK COMMUNICATIONS TRAINING 32.95 JPMORGAN CHASE BANK OFFICE DEPOT -USB ADAPTER 14.91 JPMORGAN CHASE BANK ADOBE- SUBSCRIPTION 599.88 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 31.90 JPMORGAN CHASE BANK LOWES- SUPPLIES 17.54 JPMORGAN CHASE BANK APCO- DISPATCH TRAINING 1,089.00 JPMORGAN CHASE BANK APCO- DISPATCH TRAINING 379.00 JPMORGAN CHASE BANK BOB BARKER- PRISONER BOARD 290.96 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 30.86 JPMORGAN CHASE BANK WATERSTONE - DRYCLEANING 40.95 JPMORGAN CHASE BANK ADMIRAL EXPRESS - SUPPLIES 231.92 AEP /PSO JELECTRIC USAGE 173.07 TOTAL POLICE COMMUNICATIONS 10,162.96 Page 4 Claims List 6/2/2015 Budget Unit Title Vendor Name Payable Description Payment Amount ANIMAL CONTROL AEP /PSO ELECTRIC USAGE 154.09 JPMORGAN CHASE BANK TRAVEL EXPENSE 38.10 JPMORGAN CHASE BANK ANYPROMO- SUPPLIES 150.45 JPMORGAN CHASE BANK TRAVEL EXPENSE 79.33 JPMORGAN CHASE BANK LODGING EXPENSE 166.00 AT&T LONG DISTANCE LONG DISTANCE PHONE BILL 39.34 JPMORGAN CHASE BANK WATERSTONE - DRYCLEANING 118.25 JPMORGAN CHASE BANK MEDVET- SUPPLIES 59.90 JPMORGAN CHASE BANK SO MEMORIAL -VET SERVICES 150.60 JPMORGAN CHASE BANK CROWN AWARDS- SUPPLIES 102.70 JPMORGAN CHASE BANK AMAZON - SUPPLIES 18.13 JPMORGAN CHASE BANK VETERINARY MED -OBVME LIC 42.75 JPMORGAN CHASE BANK VETERINARY MED -OBVME LIC 42.75 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.99 JPMORGAN CHASE BANK OREILLY - GARAGE PARTS 26.02 JPMORGAN CHASE BANK AMAZEWRIST - WRISTBANDS 271.26 JPMORGAN CHASE BANK OPTICS PLANET - UNIFORM 99.96 JPMORGAN CHASE BANK FULLERTON- SUPPLIES 20.50 TOTAL ANIMAL CONTROL 1,588.12 FIRE SERVICES JACOB PEARCE TUITION REIMBURSEMENT 631.54 JPMORGAN CHASE BANK LOWES- REPAIR SUPPLIES 5.67 JPMORGAN CHASE BANK TRAVEL EXPENSE 16.26 JPMORGAN CHASE BANK JOHNSTONE- BLOWER BELT 15.68 JPMORGAN CHASE BANK LOCKE SUPPLY - BALLASTS 144.64 KEITH NELSON TUITION REIMBURSEMENT 811.98 MARK STUCKEY TUITION REIMBURSEMENT 541.32 JPMORGAN CHASE BANK OREILLYAUTO- SUPPLIES 8.24 JPMORGAN CHASE BANK FLEETPRIDE- VEHICLE PARTS 42.52 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES 26.47 JPMORGAN CHASE BANK IMAGENET - COPIER MAINT 347.70 JPMORGAN CHASE BANK APPLIANCE PARTS -FAN MOTOR 41.61 JPMORGAN CHASE BANK DAVIS STANTON- APPAREL 23.00 JPMORGAN CHASE BANK CUMMINS -PARTS 100.00 JPMORGAN CHASE BANK DELTA - BAGGAGE FEE 25.00 JPMORGAN CHASE BANK FLEET DISTRIBUTORS -PARTS 19.83 JPMORGAN CHASE BANK TRAVEL EXPENSE 15.11 JPMORGAN CHASE BANK SAMS - SUPPLIES 30.93 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 20.25 JPMORGAN CHASE BANK SAMS - SUPPLIES 123.85 JPMORGAN CHASE BANK ACCURATE - SUPPLIES 223.26 JPMORGAN CHASE BANK ACCURATE -SCBA TESTING 564.00 JPMORGAN CHASE BANK OREILLY -PARTS 33.80 JPMORGAN CHASE BANK OREILLY- SUPPLIES 35.97 Page 5 Claims List 6/2/2015 Budget Unit Title Vendor Name Payable Description Payment Amount FIRE SERVICES... JPMORGAN CHASE BANK OREILLY- SUPPLIES 39.98 AT &T LONG DISTANCE LONG DISTANCE PHONE BILL 495.03 JPMORGAN CHASE BANK COACH GLASS- WINDSHIELD 558.00 JPMORGAN CHASE BANK LODGING EXPENSE 188.70 JPMORGAN CHASE BANK APPLIANCE PARTS - SUPPLIES 7.91 JPMORGAN CHASE BANK TRAVELEXPENSE 8.02 AEP /PSO ELECTRIC USAGE 2,517.50 JPMORGAN CHASE BANK DISCOUNT MOBILE -PARTS 125.00 TOTAL FIRE SERVICES 7,788.77 EMERGENCY PREPARE DNES AEP /PSO ELECTRIC USAGE 110.10 AT &T LONG DISTANCE LONG DISTANCE PHONE BILL 1.50 TOTAL EMERGENCY PREPAREDNESS 111.60 STREETS JPMORGAN CHASE BANK HD SUPPLY -BILGE PUMP 25.00 JPMORGAN CHASE BANK MAXWELL- CONCRETE SUPPLIES 68.42 JPMORGAN CHASE BANK MAXWELL SUPPLY - SUPPLIES 49.13 AEP /PSO ELECTRIC USAGE 1,510.12 JPMORGAN CHASE BANK INTERSTATE- BATTERY 65.95 SPOK, INC. PAGER USE 75.54 JPMORGAN CHASE BANK ATWOOD- SUPPLIES 18.96 JPMORGAN CHASE BANK ATWOOD- MATERIALS 7.38 JPMORGAN CHASE BANK ATWOOD- MATERIALS 39.66 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES 40.79 JPMORGAN CHASE BANK VANCE BROTHERS -TACK OIL 33.00 JPMORGAN CHASE BANK PMSI- POTHOLE SUPPLIES 510.00 JPMORGAN CHASE BANK FASTENAL- MATERIALS 81.62 JPMORGAN CHASE BANK LOWES -VIDEO CABLE 9.47 UNIFIRST HOLDINGS LP UNIFORM CLEANING 39.35 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.30 APAC- OKLAHOMA, INC. ASPHALT -TYPE I REPAIRS 330.11 W.W. GRAINGER, INC. KEY CONTROL CABINET 98.99 SIGNALTEK INC TRAFFIC SIGNAL MAINTENANC 1,793.92 TULSAASPHALT, LLC ASPHALT FOR POTHOLES 266.90 TWIN CITIES READY MIX, INC CONCRETE 281.88 URGENT CARE OF GREEN COUNTRY, P.L.L RESPIRATORY EVALS 60.00 TWIN CITIES READY MIX, INC ICONCRETE 192.00 TOTAL STREETS 5,639.49 STORMWATER JPMORGAN CHASE BANK ATWOODS- SUPPLIES 26.97 URGENT CARE OF GREEN COUNTRY, P.L.L RESPIRATORY EVALS 80.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.31 UNIFIRST HOLDINGS LP UNIFORM CLEANING 3131 Ii+Fii'y Claims List 6/2/2015 Budget Unit Title Vendor Name Payable Description Payment Amount STORMWATER... JPMORGAN CHASE BANK STD SPLY LAWN - SWITCH 18.73 JPMORGAN CHASE BANK P &K EQUIPMENT -PARTS 23.19 JPMORGAN CHASE BANK P &K EQUIPMENT -OIL 101.76 SPOK, INC. PAGER USE 48.40 TOTAL STORMWATER 365.67 PARKS AEP /PSO ELECTRIC USAGE 1,467.38 JPMORGAN CHASE BANK HOME DEPOT -PARTS 26.96 JPMORGAN CHASE BANK LIBERTY FLAGS -FLAG 244.00 UNIFIRST HOLDINGS LP UNIFORMS 15.25 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE MCCARTY PAR 43.14 JPMORGAN CHASE BANK LOWES - WEEDEATER PARTS 73.94 JPMORGAN CHASE BANK P &K EQUIP - WEEDEATER LINE 59.99 JPMORGAN CHASE BANK ROBERTSON SPLY- FAUCETS 830.90 FOG, INC. MASTER PLAN OWASSO SPORTS 3,000.00 ALARM SECURITY GROUP, LLC SECURITY SERVICE PARKS 29.99 RJR ENTERPRISES, INC BIKE RACK RAYOLA PARK 2,138.00 MILES J. MARLAR TUITION REIMBURSEMENT 1,248.75 JPMORGAN CHASE BANK WORLEY'S -TREE REPLACEMENT 256.99 JPMORGAN CHASE BANK IHOME DEPOT -PARTS 5.97 TOTAL PARKS 9,441.26 COMMUNITY CENTER JPMORGAN CHASE BANK TUCKER JANT'L- SUPPLIES 79.50 JPMORGAN CHASE BANK LOCKE SUPPLY -LIGHT BULBS 124.00 JPMORGAN CHASE BANK TARGET - SUPPLIES 57.96 JPMORGAN CHASE BANK HOBBY LOBBY -FRAME 3.49 JPMORGAN CHASE BANK DOLLAR GENERAL- SUPPLIES 5.45 JPMORGAN CHASE BANK REASORS- SUPPLIES 17.97 AEP /PSO ELECTRIC USAGE 974.37 AT &T LONG DISTANCE LONG DISTANCE PHONE BILL 125.36 JPMORGAN CHASE BANK IOFFICE DEOPT- SUPPLIES 40.60 TOTAL COMMUNITY CENTER 1,428.70 VISION 2025 COMMUNITY CTI RANDY G. MISER PARKING LOT /BUS STOP PAD 8,500.00 TOTAL VISION 2025 COMMUNITY CTR - 8,500.00 HISTORICAL MUSEUM AEP /PSO ELECTRIC USAGE 122.19 TOTAL HISTORICAL MUSEUM 122.19 ECONOMIC DEV JPMORGAN CHASE BANK OFFICE DEPOT- COMPUTER BAG 69.99 JPMORGAN CHASE BANK MEETING EXPENSE 12.81 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 32.27 Page 7 Claims List 6/2/2015 Budget Unit Title Vendor Name Payable Description IPaymentAmount TOTAL ECONOMIC DEV 115.07 FUND GRAND TOTAL 76,351.3 AMBULANCE SERVICE TREASURER PETTY CASH AMBULANCE REFUND 67.81 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 7.00 TOTAL AMBULANCE SERVICE 74.81 AMBULANCE JPMORGAN CHASE BANK GREEN CNTRY -WASTE DISPOSA 195.00 JPMORGAN CHASE BANK HENRY SCHEIN - SUPPLIES 1,954.44 JPMORGAN CHASE BANK PHARM SYSTEMS - SUPPLIES 75.60 JPMORGAN CHASE BANK TELEFLEX MEDICAL - SUPPLIES 1,665.73 JPMORGAN CHASE BANK QUADMED- SUPPLIES 119.00 JPMORGAN CHASE BANK QUADMED- SUPPLIES 258.00 JPMORGAN CHASE BANK PHARM SYSTEMS- SUPPLIES 143.42 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 65.90 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 365.62 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 25.88 JPMORGAN CHASE BANK BOUND TREE- SUPPLIES 350.24 JPMORGAN CHASE BANK BOUND TREE- SUPPLIES 202.00 JPMORGAN CHASE BANK KNOX COMPANY - BRACKET 44.00 JPMORGAN CHASE BANK FULLERTON- SUPPLIES 61.50 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 613.67 JPMORGAN CHASE BANK 1OFFICE DEPOT - SUPPLIES 67.98 TOTAL AMBULANCE 6,208.18 FUND GRAND TOTAL 6,282.9 E911 COMMUNICATIONS JPMORGAN CHASE BANK TOTAL RADIO -RADIO MAINT 285.00 INCOG -E911 E911 ADMIN SVC FEES 7,656.25 TOTAL E911 COMMUNICATIONS 7,941.25 FUND GRAND TOTAL 7,941.2 HOTEL TAX - ECON DEV JPMORGAN CHASE BANK LODGING EXPENSE 870.45 JPMORGAN CHASE BANK TRAVEL EXPENSE 14.48 AEP /PSO ELECTRIC USAGE 85.82 JPMORGAN CHASE BANK TULSA AIRPORT- PARKING FEE 60.00 JPMORGAN CHASE BANK TRAVELEXPENSE 36.90 JPMORGAN CHASE BANK TRAVEL EXPENSE 17.80 JPMORGAN CHASE BANK TRAVEL EXPENSE 33.04 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.96 Page 8 Claims List 6/2/2015 Budget Unit Title I Vendor Name Payable Description PaymentAmount HOTEL TAX - ECON DEV... JJPMORGAN CHASE BANK ITRAVELEXPENSE 12.00 TOTAL HOTEL TAX - ECON DEV 1,144.45 STRONG NEIGHBORHOODS JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 78.39 JPMORGAN CHASE BANK PAYPAL -RAM 119.99 JPMORGAN CHASE BANK NEWEGG -RAM 125.98 JPMORGAN CHASE BANK AMAZON -EQUIP WARRANTY 23.65 JPMORGAN CHASE BANK AMAZON -TONER 410.93 TOTAL STRONG NEIGHBORHOODS 758.94 FUND GRAND TOTAL 1,903.3 STORMWATER- STORMWATE YELLOWHOUSE MACHINERY CO OF OK HYDRAULIC HAMMER ATTACHME 6,792.00 YELLOWHOUSE MACHINERY CO OF OK JD COMPACT EXCAVATOR 61,712.00 PRECISION LAWN CARE OF TULSA, LLC US 169 MOWING 7,547.30 AEP /PSO ELECTRIC USAGE 193.85 LOT MAINTENANCE OF OKLAHOMA, INC. MOWING/TRIMMING 823.02 TOTAL STORMWATER- STORMWATER 77,068.17 FUND GRAND TOTAL 77,068.1 PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK AMAZON -DRU EQUIPMENT 67.96 JPMORGAN CHASE BANK ARMY NAVY STORE -DRU EQUIP 96.94 JPMORGAN CHASE BANK AMAZON -DRU EQUIPMENT 99.96 JPMORGAN CHASE BANK INDUST'L SPLICE -DRU EQUIP 606.54 JPMORGAN CHASE BANK AMAZON -DRU EQUIPMENT 49.98 CASCO INDUSTRIES INC DRU EQUIPMENT 3,025.00 TOTAL PUBLIC SAFETY - FIRE 3,946.38 FUND GRAND TOTAL 3,946.3 CITY GARAGE JPMORGAN CHASE BANK AMAZON- SUPPLIES 30.87 JPMORGAN CHASE BANK LOWES -BOLTS 9.94 JPMORGAN CHASE BANK HESSELBEIN -TIRES 576.08 JPMORGAN CHASE BANK OREILLY- SUPPLIES 97.24 JPMORGAN CHASE BANK OREILLY -PARTS RESALE 2,461.22 JPMORGAN CHASE BANK ADVANCE AUTO -PARTS RESALE 158.06 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 36.84 AT &T LONG DISTANCE LONG DISTANCE PHONE BILL 89.87 AEP /PSO ELECTRIC USAGE 378.82 AT &T MOBILITY WIRELESS SERVICE 57.35 Page 9 Claims List 6/2/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount CITY GARAGE... JPMORGAN CHASE BANK QUALITY TIRE - REPAIR 69.95 JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 176.50 JPMORGAN CHASE BANK BUMPER TO BUMPER - RESALE 343.40 JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 660.00 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 217.96 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 614.29 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 132.92 JPMORGAN CHASE BANK CAVENDERS -WORK BOOTS 114.99 JPMORGAN CHASE BANK ICLASSIC CHEW -PARTS 694.40 TOTAL CITY GARAGE 6,952.74 FUND GRAND TOTAL 6,952.7 WORKERS' COMP SELF -INS CITY OF OWASSO IMPRESTACCOUNT WC SETTLEMENT PAYMENTS 323.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00 TOTAL WORKERS' COMP SELF -INS 646.00 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPRESTAC 200.00 CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPREST AC 1,839.30 CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPREST AC 366.98 CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPRESTAC 1,717.56 CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPRESTAC 366.98 TOTAL WORKERS' COMP SELF -INS 4,490.82 FUND GRAND TOTAL 5,136.8 GEN LIAB -PROP SELF INS DENO JONES TORT CLAIM 552.32 TOTAL GEN LIAB -PROP SELF INS 552.32 FUND GRAND TOTAL 552.3 CITY GRAND TOTAL $186,135.36 Page 10 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 612115 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL FA T] Nis L`k 86,636.01 22,611.34 60,091.35 12,524.92 30,966.52 212,830.14 3,263.80 3,866.20 4,099.81 11,229.81 966.20 966.20 225,026.15 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 05/16/15 Department Payroll Expenses Total Expenses Municipal Court 5,213.06 8,145.79 Managerial 20,388.97 28,754.79 Finance 13,882.78 21,528.73 Human Resources 7,794.92 12,765.40 Community Development 13,269.17 20,570.50 Engineering 14,176.06 21,224.63 Information Systems 13,280.35 19,997.84 Support Services 7,762.70 11,887.15 Police 120,068.72 180,777.81 Central Dispatch 17,837.88 28,973.02 Animal Control 3,129.35 4,757.58 Fire 112,274.77 168,618.15 Emergency Preparedness 1,673.00 2,365.06 Streets 7,583.60 12,720.01 Stormwater /ROW Maint. 5,794.32 9,089.28 Park Maintenance 10,781.50 16,591.73 Community - Senior Center 2,540.40 3,679.70 Historical Museum 654.40 734.75 Economic Development 3,255.00 4,242.86 General Fund Total 381,360.95 577,424.78 Garage Fund Total 4,487.59 7,278.35 Ambulance Fund Total 30,657.53 46,095.96 Emergency 911 Fund Total 2,200.85 3,643.81 Stormwater Fund 27 Total Worker's Compensation Total 3,717.66 4,446.08 Strong Neighborhoods 3,684.52 5,276.79 O—T Cit lout Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Karl Fritschen Chief Urban and Long Range Planner SUBJECT: Ordinance 1053 DATE: May 29, 2015 BACKGROUND: On May 19, 2015, City Council considered the annexation (OA- 15 -03) for a 22.8 acre tract located at 10010 N Mingo Rd. The Council voted unanimously to approve the annexation of the property with an AG (Agriculture) zoning designation. The attached ordinance officially annexes the subject property, affirming the action taken by the City Council on May 19, 2015. RECOMMENDATION: Staff recommends approval of Ordinance 1053 approving the annexation of property located at 10010 N Mingo Rd. ATTACHMENTS: Ordinance 1053 Boundary Map CITY OF OWASSO, OKLAHOMA ORDINANCE 1053 AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY, OF SECTION 13, TOWNSHIP 21 NORTH, RANGE 13 EAST OF THE I.B. & M, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS PART OF WARD TWO OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for annexation of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Annexation Committee, the Owasso Planning Commission and all statements for or against the requested annexation the property referenced in application OA- 15 -03. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: Part E/2 NE NE & NE SE NE & S/2 SE NE & NE SE, All lying East of the AT & SF Railroad Right of Way in Section Thirteen (13), Township Twenty -one (21) North, Range Thirteen (13), East of the I.B. &M., Tulsa County, State of Oklahoma, according to the U.S. Government Survey thereof. The subject property contains 22.8 acres of land more or less. The location of the subject property is 10010 North Mingo Road, Owasso, OK. be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate and the some is hereby zoned AG (AGRICULTURAL). SECTION TWO (1): That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward Two thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. SECTION THREE (2): All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION FOUR (3): If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION FIVE (4): The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION SIX (5): That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map of the territory annexed. PASSED AND APPROVED this 2nd day of June, 2015. Jeri Moberly, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Qw [LL x ti A � W y n � Z m J Subject Tract w 2 J �P o F99„ST �� V� i a6 o� E 7G W Z °TPL N� E,9. W O j J� ^� C J LEGEND w 2 0 Owasso Corporate Limits '2 E= 96th -S -T- 300' Radiusl 0 Subject t OA 15 -03 o I tso soo t I t soo I 1321 -13 j Feet nTitoyw, out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Christopher A. Garrett Fire Chief SUBJECT: Donation from Akira Restaurant DATE: May 29, 2015 BACKGROUND Staff recently received a donation from Akira Restaurant in Owasso in the amount of $1,000. The donation has no restrictions on how the fire department uses the funding; therefore, staff would propose using this unexpected donation to help fund the equipping and operation of the department's Disaster Response Unit (DRU). RECOMMENDATION: Staff recommends acceptance of the $1,000 donation from Akira Restaurant in Owasso and approval of an amendment to the FY 2015 Ambulance Capital Fund Budget (Fund 31) increasing the estimated revenues and the appropriation for expenditures by $1,000. The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Notice of Approval - Change Order No. 5 ODOT - East 86th Street North (Main to Memorial Road) DATE: May 29, 2015 BACKGROUND: Transportation improvements on East 861h Street North from Main to Memorial project were completed in the spring of 2013. It was a joint project between Tulsa County, the City of Owasso, and Oklahoma Department of Transportation (ODOT). The City of Owasso funded the engineering, environmental clearance, right -of -way, and utility relocation portion of the project. Tulsa County voters approved a $1 million expenditure, under the " 4-to -Fix the County" program, as matching funding for road construction and a new bridge over Ranch Creek. The remaining construction funds were provided by INCOG Urbanized Funds, which required a 20% match from the local government, in this case is the City of Owasso. Based on the agreement with ODOT, all change orders that relate to transportation will be prorated 80% federal funds to 20% local funds. However, the local entity is responsible for 100% of changes concerning utilities, right -of -way, or additional engineering. CHANGE ORDER No. 1 and No. 2: During construction of the East 861h Street North project, several items either overrun or under run quantities of material. As these items were tabulated, the contractor requested a reconciliation of quantities at 50% project completion. Change Orders No. 1 and No. 2 were approved by City Council on November 20, 2012 and May 20, 2014, respectively. CHANGE ORDER No. 3 and No. 4: Change Orders No. 3 and No. 4, which are still pending, are the final close -out change orders for the project. Change Order No. 3 will be used to reconcile the remaining individual quantities that over and underrun during construction and will be determined by the final ODOT audit. Change Order No. 4 will adjust the final contract time for the project. It's important to note, neither of these two change orders should affect the final cost. CHANGE ORDER No. 5: Change Order No. 5 is the final change order for non - participating Items that are paid 100% by the City of Owasso and not subject to the 80%/20% cost sharing between ODOT and the City. The final item is for fence relocation along 86th Street North on the north side of the road from the golf course bridge to the football field. The contractor had to relocate that fence in order to secure livestock while a drainage pipe was constructed. All fence relocation was the responsibility of the City of Owasso. The total cost for Change Order No. 5 is $6,407.90. FUNDING: Funding is available in the Capital Improvements Fund. CONCLUSION: The City Council recently approved Resolution 2015 -10 authorizing the city manager to approve change orders of $25,000 or less. This change order is within the City Manager's approval authority. Thus, Notice of the Change Order Approval is listed on the Consent Agenda and the expenditure to ODOT for $6,407.90 is included on the claims list for Council review and approval. ATTACHMENTS: Proposed Change Order Prepared by EST Site Map Oklahoma Department of Transportation rr..,.,..e nM.a Contract ID 110525 Primary County TULSA Primary PCN 24037(04) Change Order Nbr 005 Project STP- 172A(346)IGlSTPG -172A CITY STREET (867H STREET): FROM Iv1EMORIAL DRIVE, EXTEND EAST TO MAIN STREET Contract Description GRADE, DRAIN, SURFACE AND BRIDGE IN THE CITY OF OWASSO. PROJECT LENGTH = 1.634 MILES. Change Order Type CHANGE ORDER Pending Zero Dollar Chan a Order NO St atus General Change Order Description(s): The purpose of this change order is to compensate the contractor for an existing fence and an existing field gate that had to be removed and replacedireset. This work had to be done during the time of construction and was not part of the construction plans. This change order does not request any additional calendar days for the work that was performed in the field. Nrev. Apple I Curr CO Qty' Q�, f Amount of Change Prj Nbr itm Nbr Catg I Item Code Unit Unit Price Bid Qty Qty 8050 0900 6Z4(U) 4405 ur s Change: $6,407.90 Item Description: FENCE -STYLE SWF This (4 BARBED WIRE) Thi Revised: $0.00 Supplemental Description 1: New Revised: $6,407.90 Supplemental Description 2: Bid Contract: 50.00 Net Change: 56,407.90 PCT Change: 100.00% Explanations: Additional right -of -way, owned by the Mills Family Trust was purchased by the City of Owasso to construct the widening of 86th Street North. The existing fence and the field gate was supposed to be removed and replaced before the project's begin date, but due to agreement issues between the City of Owasso and the landowner the fence was not removed and replaced. In order to proceed with construction, the City of Owasso asked the contractor to remove and replace the fence. 1,390 linear feet of fence, Station 572+20 Lt. to 586 +10 Lt. See attached cost breakdown. TOTAL VALUE FOR CHANGE ORDER 005: $5,407.90 Contract ID 110525 Prima Coun TULSA Prima PCN 24037 (04) Change Order Nbr 005 Project STP-1 72A(346)IG/STPG-1 72A days for the changed or additional work, adequately compensate the contractor f, I further understand that the change ord performed or submission of a claim a)f p TRACTORS, INC., contractor for the above referenced project, I affirm that I have reviewed the above and foregoing prices, quantities and Pt the quantities and prices as are herein listed and the extension of time to perform the change or additional work as shown above will or additional work. I understand that the quantities as listed above are estimated and may be subject to revision upon audit of the project. it agreement fully compensates the contractor for the changed or additional work and is in lieu of cost accounting for the work actually standard specifications for highway construction and special provisions to the contract. Signature - rnr7 Name(Printed) No" tyry j Subscribed and sworn before me this 7 day offu-r15 i year of �ZD1 gy p r� State of C U AARON J `� u TULSA C U' " ( � COMMISSION My commission expire 3 "� I 113 ,/ t4o060E 1 N ary Public Commission Number The prices for the additional items have been compared with other contract prices and are a fair amount for the work involved Respectfully requested by: Department Personnel Approval Date Residency Administration(R) Vahabzadegan, Michael Field Division Administration(R) Zishka, Mark Joseph Construction Administration(R) Raymond, George T. Central Office Administration(R) Green, Paul D. V tGE P�"SaDets°� .,,n. Comoanv Title -- ad M. 3 -f&' City /County Official Date Acknowledged a W 7 / 12 th STN W p O O W a a '' " C LU O t C « j j U) ' 116th ST N 106th STN _ / //j ' �d 96th STN O � z C fff 1 86th ST N i li W� tt I �TC, I I a a >> W O H 7 th S N LU g Jr lRR Owasso Public Works Department Engineering Div. E 86th STREET N WIDENING PROJECT N P.O. 180 W E Owasso, OK 74055 918.272.4959 www.cityofowasso.com SITE MAP S The City Wit out Limifs. TO: The Honorable Mayor and City Council City of Owasso FROM: Linda Jones, Finance Director SUBJECT: FY 2016 Budget Public Hearing DATE: May 29, 2015 BACKGROUND The proposed FY 2016 budget was initially presented to the Council on May 12, 2015. It was further discussed by Council at the May 19, 2015, meeting and will also be on the June 9, 2015, Work Session agenda. The Municipal Budget Act establishes definitions and other requirements for budgetary accounting. Among the requirements is a public hearing by the governing body of the proposed budget. The hearing is required to be conducted no later than fifteen days before the end of the fiscal year. Notice of the hearing with the proposed Budget Summary must be published five days before the hearing. The attached notice was published in the Owasso Reporter on Thursday, May 28, 2015. The public hearing provides an opportunity for comments or questions about the proposed budget from the public and the City Council. A resolution approving the FY 2016 budget will be on the June 16, 2015, agenda. ATTACHMENT Notice of Public Hearing Notice of Public Hearing Owasso City Council will hold a public hearing on the proposed FY 2016 budget during the City Council meeting at 6:30 pm on June 2, 2015 in the Council Chambers at Old Central, 109 N Birch. The proposed budget is available for inspection at City Hall, the Owasso Library and www.cityofowasso.com City of Owasso - Proposed Budget Summary Fiscal Year 2015 -2016 Revenue by Fund & Source General Fund- - Taxes 25,670,000 Licenses & Permits 257,800 Intergovernmental 659,600 Charges & Fees 660,755 Fines & Forfeitures 742,250 Other 81.550 Interfund Transfers In 15,251,008 Half -Penny Sales Tax Fund- - Taxes 3,916,666 Ambulance Service Fund- - Charges & Fees 1,348,300 Other 1,000 Ambulance Capital Fund- - Charges & Fees 240,800 Other 600 E -911 Fund- - Charges & Fees 204,000 Other 500 Cemetery Care Fund- - Charges & Fees 800 Other 14 Emergency Siren Fund- - Licenses & Permits 5,000 Other 50 Juvenile Court Fund- - Fines & Forfeitures 9,900 Other 80 Hotel Tax Fund- - Taxes 408,335 Other 1,200 Stormwater Management Fund- - Charges & Fees 692,900 Other 2,500 Park Development Fund- - Licenses & Permits 90,000 Other 750 Capital Improvement Grants Fund- - Intergovernmental 6,989, 666 Capital Improvements Fund- - Interfund Transfers in 5,788,361 City Garage Fund- - Charges & Fees 579,604 Self- Insurance Fund - Charges & Fees 5,518,900 Other 2,330 Interfund Transfers In 129,105 Sinking Fund -- Taxes 128,008 Total Revenues 69,382,332 Expenditure by Fund & Department General Fund- - Municipal Court 257,484 Managerial 812,874 Finance 683,121 454,633 423,500 888,541 449,561 724,220 5,291,345 888,763 215,953 4,354,313 81,306 667,406 929,515 565,403 74,462 500,714 222,543 235,753 30,270 131,194 Human Resources General Government Information Technology Support Services Community Development Police Services Police Communications Animal Control Fire Services Emergency Preparedness Engineering Streets Stormwater Cemetery Parks Recreation and Culture Community Center _ Historical Museum Economic Development Half -Penny Sales Tax Fund- - Police Services Fire Services Streets Ambulance Service Fund- - Ambulance Capital Fund- - Public Safety Capital Fund- - Fire Services E -911 Fund - Cemetery Care Fund- - Emergency Siren Fund- - Juvenile Court Fund - Hotel Tax Fund- - Economic Development Strong Neighborhood Stormwater Management Fund- - Capital Improvements Fund- - Capital Improvements Grants Fund- - City Garage Fund- - Self- Insurance Fund- - Workers' Comp Gen Prop [Jab Healthcare Sinking Fund -- Subtotal Expenditures Interfund Transfers Out- - General Fund Transfer to OPWA General Fund Transfer to OPGA Stormwater Transfer to OPWA Total Expenditures 1,370,833 1,370,833 1,174,823 1,349,300 223,600 226,770 231,302 4,600 24,000 28,000 122,850 156,280 708,695 5,792,358 6,989,666 511,167 474,000 360,000 4,736,000 129,105 . 44,867,056 23,500,000 350,000 265,735 68,982,791