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Home My WebLink About2015.06.16_OPGA AgendaRECEIVE® PUBLIC NOTICE OF THE MEETING OF THE JUN 1 2. 2015�,& OWASSO PUBLIC GOLF AUTHORITY City clwsoffice Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, June 16, 2015 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Cali 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes • June 2, 2015 Regular Meeting • June 9, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action approving Resolution 2015-01 adopting the FY 2015- 2016 OPGA budget Linda Jones Staff recommends approval of Resolution 2015-01 adopting the FY 2015-2016 annual operating budget. 6. Report from OPGA Manager 7. Report from OPGA Attorney 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hail bulletin board at 6:00 pm on Friday, June 12, 2015. Sherry Bish City Clerk �_ OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 2, 2015 The Owasso Public Golf Authority met in regular session on Tuesday, June 2, 2015, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, May 29, 2015. Call to Order Chair Jeri Moberly called the meeting to order at 8:58 pm. 2. Roll Call Present Absent Chair - Jeri Moberly None Vice -Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - May 19, 2015 B. Approve claims Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $46,148,37. Also, included for review was the payroll report for 5/16/15. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. New Business None Owasso Public Golf Authority June 2, 2015 Page 2 8. Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5-0 and the meeting adjourned at 8:59 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, June 9, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, June 9, 2015, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, June 5, 2015. 1. Call to Order Mayor Moberly called the meeting to order at 6:03 pm. Present Absent Mayor/Chair- Jeri Moberly None Vice-Mayor/Vice-Chair - Lyndell Dunn Councilor/Trustee -Doug Bonebrake Councilor/Trustee - Bill Bush Councilor/Trustee - Chris Kelley A quorum was declared present. 2. Presentation and discussion relating to Transportation Master Plan Roger Stevens introduced Karl Stickley with Guernsey Engineering who presented the final draft of the Transportation Master Plan. Discussion was held. It was further explained that a public hearing will be held during the July 7, 2015, City Council meeting. 3. Briefing and discussion relating to regular, recurring, or consent items (expected to be brief and may not require discussion) A. Red Flag Policy Annual Report- Identity Theft Prevention B. Amend ordinance relating to competitive bidding, public improvements C. Amend Sewer Use Ordinance (Fats, Oils and Greases Program) D. City Hall bid openings Sherry Bishop presented items 3A - 3D. Item 3A, as required, the annual report was made and it was noted that as of May 2015 there was no breach of confidential customer personal identifying information or suspected identity theft reported. Item 3B, a draft of the proposed ordinance was presented to the City Council and discussion was held. It was further explained that an item would be listed on the June 16, 2015, City Council agenda for consideration and action. Item 3C, it was explained that staff is finalizing proposed amendments to the sewer use ordinance and discussion was held. Staff anticipates a presentation of the amendments during the July worksession. Item 3D, it was explained that the bid opening was amended from Tuesday, June 6fh to Thursday, June 11 fh and discussion was held. 4. Discussion relating to Public Works items A. Engineering Services Agreement - Water Model Update B. Engineering Services Agreement - E 76th St N & Main Street Intersection Improvements (Vision Project) Dwayne Henderson presented each item and discussion was held. It was further explained that items A and B would be placed on the June 16, 2015, OPWA and City Council agendas, respectively, for consideration and action. Owasso City Council/OPWA/OPGA June 9, 2015 Page 2 5. Discussion relating to Community Development items A. Annexation & Rezoning - Fire Station #4 to OM (Office Medium) located at 11933 E 11 On St N Bronce Stephenson presented the item and discussion was held. It was further explained that an item would be placed on the June 16, 2015, City Council agenda for consideration and action. 6. Discussion relating to amendment to the Solicitors License Ordinance Julie Lombardi presented the item and discussion was held. It was further explained that an item would be placed on the June 16, 2015, City Council agenda for consideration and action. 7. Discussion relating to the PY 2016 Budget Warren Lehr and Linda Jones presented the item and discussion was held. It was further explained that an item would be placed on the June 16, 2015, City Council, OPWA, and OPGA agendas for consideration and action. 8. Discussion of boards and committee appointments Mayor Moberly presented the item. She advised that a nomination list was mostly complete and an item would be placed on the June 16, 2015, City Council agenda for consideration and action. 9. Discussion relating to City Manager items Linda Jones presented the Monthly Sales Tax and Use Tax Report. Warren Lehr announced that representatives of the Stone Canyon Development provided a $1,000 donation to the City of Owasso to be used towards the city's annual fireworks display. Stone Canyon Development is not hosting a fireworks show this year. The city's fireworks display will be July 3, 2015, 10. City Council/Trustee comments and inquiries Councilor Bonebroke and Councilor Kelley commented on the dedicated work of the transportation master plan committee. Mayor Moberly shared comments received from a recent meeting with area city representatives. Vice -Mayor Dunn shared a recent discussion with a new Owasso resident. 11. Adjournment Mayor Moberly adjourned the meeting at 8:35 pm. Jeri Moberly, Mayor/Chair Juliann M. Stevens, Minute Clerk Claims List 6/16/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount OPGA BRIGHTON COLLECTIBLES, INC MERCHANDISE 93.53 JPMORGAN CHASE BANK WALMART-FOOD 53.78 JPMORGAN CHASE BANK WALMART-FOOD 84.72 JPMORGAN CHASE BANK SAMSCLUB-FOOD 351.92 JPMORGAN CHASE BANK REASORS-FOOD 30.20 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 108.59 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 172.73 JPMORGAN CHASE BANK REASORS-FOOD 32.94 JPMORGAN CHASE BANK SYSCO-FOOD 771.75 JPMORGAN CHASE BANK SAMSCLUB-FOOD 60.72 JPMORGAN CHASE BANK SAMSCLUB-FOOD 13.74 JPMORGAN CHASE BANK EXECUTIVE COFFEE -BEVERAGE 73.90 JPMORGAN CHASE BANK WALMART-FOOD 53.40 JPMORGAN CHASE BANK SAMSCLUB-FOOD 58.30 JPMORGAN CHASE BANK SYSCO-FOOD 1,663.17 JPMORGAN CHASE BANK SYSCO-FOOD 186.75 JPMORGAN CHASE BANK SYSCO-FOOD 1,354.93 JPMORGAN CHASE BANK EXECUTIVE COFFEE -BEVERAGE 71.94 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE ORDER 24.51 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE ORDER 51.30 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 234.32 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 175.64 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 153.75 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 172.20 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 234.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 415.20 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 359.89 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 176.60 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 107.44 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 118.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 258,00 JPMORGAN CHASE BANK GPS QUICK CLIP-MERCHANDIS 232.55 JPMORGAN CHASE BANK COBRA -MERCHANDISE 196.56 JPMORGAN CHASE BANK COBRA -MERCHANDISE 790.71 JPMORGAN CHASE BANK COBRA -MERCHANDISE 599.90 JPMORGAN CHASE BANK COBRA -MERCHANDISE 196.56 JPMORGAN CHASE BANK COBRA -MERCHANDISE 252.81 BGR DAILY ACCT. REIMB GOLF PETTY CASH 1,052.50 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 113.00 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 97.85 JPMORGAN CHASE BANK SYSCO-FOOD RETURN -39.96 BGR DAILY ACCT. REIMB GOLF PETTY CASH 941.60 BRIGHTON COLLECTIBLES, INC MERCHANDISE 93.25 Page 1 Claims List 6/16/2015 Budget Unit Title Vendor Name Payable Description IPayment Amount TOTAL OPGA 12,245.19 GOLF SHOP OKLAHOMA GOLF ASSOCIATION HANDICAP SERVICES 360.00 JPMORGAN CHASE BANK WALMART-SUPPLIES 26.41 TOTAL GOLF SHOP 386.41 CART OPERATIONS JJPMORGAN CHASE BANK GEAR -CART UNIFORMS 417.00 TOTAL CART OPERATIONS 417.00 COURSE MAINT JPMORGAN CHASE BANK LOWES-CLEANING SUPPLIES 21.40 JPMORGAN CHASE BANK PROF TURF-RETURN -406.56 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.55 AT&T CONSOLIDATED PHONE BILL 73.09 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 40.31 JPMORGAN CHASE BANK CLASSIC GOLF CARTS -GASKET 49.97 JPMORGAN CHASE BANK NEW HOLLAND-DRIVESHAFT 292.82 JPMORGAN CHASE BANK HD SUPPLY -DRAIN SUPPLIES 90.72 JPMORGAN CHASE BANK ABC EQUIP -PIPE CAMERA 112.00 JPMORGAN CHASE BANK LUBER BROS-WHEEL YOKE 137.93 JPMORGAN CHASE BANK OREILLY-GREASE 46.90 JPMORGAN CHASE BANK OREILLY-DUCT TAPE 9.59 VERIZON WIRELESS WIRELESS CONNECTION 40.03 HOLLIDAY SAND & GRAVEL CO SAND 245.72 JPMORGAN CHASE BANK GEAR-MAINT UNIFORMS 448.25 TOTAL COURSE MAINT 1,230.91 FOOD & BEV JPMORGAN CHASE BANK WALMART-SUPPLIES &68 JPMORGAN CHASE BANK SADDORIS-LINEN RENTALS 157.52 JPMORGAN CHASE BANK SADDORIS-LINEN RENTALS 364.54 JPMORGAN CHASE BANK SYSCO-SUPPLIES 835.75 JPMORGAN CHASE BANK SYSCO-SUPPLIES 76.52 JPMORGAN CHASE BANK SYSCO-SUPPLIES 167.45 JPMORGAN CHASE BANK GEAR-F&B UNIFORMS 500.00 TOTAL FOOD & BEV 2,110.46 GOLF ADMIN JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 27.99 AT&T CONSOLIDATED PHONE BILL 86.29 OWASSO FENCE CO FENCE REPAIRS 450.00 XEROX CORPORATION COPIER SERVICE 85.57 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 241.86 Page 2 Claims List 6/16/2015 Budget Unit Title Vendor Name Payable Description Payment Amount GOLFADMIN... JPMORGAN CHASE BANK COX-WIFI 89.95 JPMORGAN CHASE BANK HOBBY LOBBY -FRAMES 142.12 JPMORGAN CHASE BANK LOWES-CLUBHOUSE REPAIRS 20.25 JPMORGAN CHASE BANK PGA -PGA DUES 484.00 JPMORGAN CHASE BANK LOWES-FAN 99.00 JPMORGAN CHASE BANK WASTE MGMT-REFUSE SVC 258.52 JPMORGAN CHASE BANK LOWES-SUPPLIES 115.87 YOUNGS FIRE SUPPRESSION SERVICES IFIRE SYSTEM INSPECTION 150.00 TOTAL GOLFADMIN 2,251.42 FUND GRAND TOTAL 18,641.3 OPGA GRAND TOTAL $18,641.39 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/30/15 Department Payroll Expenses Total Expenses Golf Shop Operations 1,904.00 3,203.91 Cart Operations 2,364.50 2,654.86 Golf Course Operations 10,942.40 15,618.32 Food & Beverage 3,108.68 4,311.52 General & Administration 3,017.90 4,548.79 FUND TOTAL 21,337.48 30,337.40 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of May 31, 2015 May 31, 2015 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES Golf shop fees $ 47,688 $ 428,798 $ 529,700 80.95% Merchandise sales 18,228 113,159 170.000 66.56% COS -- merchandise (13,109) (82,262) (124,100) 66.29% Cart Rental 9.409 99,879 117,000 85.37% Food & beverage 16,837 146,672 189,800 77,28% COS -- food & beverage (8,228) (70,989) (90,600) 78.35% Other Revenue 82 689 700 98.47% TOTAL OPERATING REVENUES $ 70,906 $ 635,945 $ 792,500 80.25% OPERATING EXPENSES: Golf Shop $ 6,981 $ 88,460 $ 111,476 79.35% Cart Operations 8,888 101,661 102,843 98.85% Golf Course Maintenance 62,505 483,429 528,519 91.47% Food & Beverage 10,340 98,191 113,161 86.77% Golf Administration 15,346 177,696 186,501 95.28% TOTAL OPERATING EXPENSES $ 104,060 $ 949,438 $ 1,042,500 91.07% OPERATING INCOME (LOSS) $ (33,154) $(313,493) $ (250,000) Transfer from General $ $ 250,000 $ 350,000 71.43% TOTAL OTHER REVENUES $ $ 250,000 $ 350.000 71.43% NET INCOME (LOSS) $ (33.154) $ (63,493) $ 100,000 FUND BALANCE (Budgetary Basis) Beginning Balance (3,602,971) (3,602,971) Ending Balance (3,666,464) (3,502,971) The City Wit'out Limits. TO: The Honorable Chairman and Trustees Owasso Public Golf Authority FROM: Linda Jones Finance Director SUBJECT: Resolution 2015-01 FY 2015-2016 Annual Operating Budget DATE: June 12, 2015 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, OPGA Fund and other funds has been developed and was transmitted for City Council review on May 12, 2015. The proposed budget was discussed during the May and June Council work sessions. Printed copies of the proposed budget have been available for public viewing at City Hall, the Owasso Library, and on the City's website. On May 28, 2015, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 2, 2015. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. Resolution 2015-01 provides for the adoption of a fiscal year budget for the Owasso Public Golf Authority. RECOMMENDATION: Staff recommends approval of Resolution 2015-01 adopting a Fiscal Year 2015-2016 budget for the OPGA Fund, ATTACHMENT: OPGA Resolution 2015-01 OWASSO PUBLIC GOLF AUTHORITY OWASSO, OKLAHOMA OPGA RESOLUTION 2015-01 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2015-16 FOR THE OWASSO PUBLIC GOLF AUTHORITY. WHEREAS, The Owasso Public Golf Authority was created as a Title 60 Public Trust; and WHEREAS, The Authority Manager has prepared a budget for the fiscal year ending June 30, 2016 (FY 2015-2016): and WHEREAS, the budget has been formally presented to the Trustees at least 30 days prior to the start of the fiscal year; and WHEREAS, certain budget filing requirements are mandated by State Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY, THAT: Resources available in the amount of $1,170,901 are hereby appropriated as follows: Golf Shop $133,227 Golf Cart Operation $102,792 Golf Course Maintenance $583,959 Food and Beverage $126,559 General and Administrative $224,364 THAT: The effective date of this Resolution shall be July 1, 2015. PASSED, ADOPTED AND APPROVED This 16th Day of June, 2015, by the Trustees of the Owasso Public Works Authority. Jeri Moberly, Chair ATTEST: Sherry Bishop, Secretary APPROVED AS TO FORM: Julie Lombardi, Authority Attorney