HomeMy WebLinkAbout2015.06.16_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED
OWASSO CITY COUNCIL
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055 City Clerk's office
Regular Meeting
Tuesday, June 16, 2015 - 6:30 pm
1. Call to Order
Mayor Jeri Moberly
2. Invocation
Dale Blackwood, Retired Pastor of First Baptist Church of Owasso
3. Flag Salute
4. Roll Call
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• June 2, 2015 Regular Meeting
• June 9, 2015 Regular Meeting
B. Approve claims
C. Receive monthly budget status report
D. Approve Agreement for Urban Engineering Services (Engineer Agreement):
• Tulsa Engineering & Planning Association, Inc. for Grading, Storm Sewer,
Sanitary Sewer, and Pavement Construction - Carrington Point Phase II
E. Accept the donation from Stone Canyon and approve a budget amendment in the
General Fund, increasing the estimated revenue and increasing the appropriation
for expenditures by $1,000
F. Accept the Owasso Golden Agers Community Expansion of Nutrition Assistance
(CENA) Grant and approve a budget amendment in the General Fund, increasing
the estimated revenues and increasing the appropriation for expenditures by $10,912
in the Community Center Department
G. Accept the donations and approve a budget amendment in the General Fund,
increasing the estimated revenues and increasing the appropriation for expenditures
by $1,288 in the Community Center Department
H. Approve a budget amendment in the General Fund, increasing the estimated
revenues and increasing the appropriation for expenditures by $51,331 in the
Community Center Department for the Vision 2025 funds
1. Approve discharge of fireworks and approve a public fireworks display to be
conducted on July 3, 2015 free of charge to the public and sponsored by City of
Owasso in celebration of Independence Day
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to annexation OA -15 -04 and rezoning OZ -15-
03 for property located at 11933 E 1161h St N (Fire Station #4)
Bronce Stephenson
Staff recommends approval of OA- 15 -04, and rezoning the subject property from AG
(Agricultural) to OM (Office Medium).
Owasso city Council
June 16, 2015
Page 2
8. Consideration and appropriate action relating to an engineering services agreement- E 76th
St N and Main Street Intersection Improvements (Vision 2025 Funding)
Dwayne Henderson
Staff recommends approval of an Agreement for Engineering Services for the E 76th St N and
Main Street Intersection Improvements with agreement McClelland Consulting Engineers,
Inc., in the amount of $78,000 and authorization for the Mayor to execute the agreement.
9. Consideration and appropriate action relating to the award of a bid for 2014 -2015 Pavement
Striping Project
Tim Doyle
Staff recommends awarding the 2014 -2015 Pavement Striping Project, including the base
project and alternate project to Road Safe Traffic Systems, Inc., Tulsa, Oklahoma in the
amount of $82,248.54 and authorization for the Mayor to execute the agreement.
10. Consideration and appropriate action relating to supplemental appropriations for FY 2015
Linda Jones
Staff recommends approval of a budget amendment in the General Fund increasing the
estimated revenues and increasing the appropriation for expenditures by $530,000 for sales
tax transfers.
11. Consideration and appropriate action relating to Resolution 2015 -12 providing for the
adoption of an annual budget for Fiscal Year 2015 -2016 for the general fund and other funds
as established by the Owasso City Council; establishing levels of expenditures by
department and establishing budget amendment authority as provided by statute; and
establishing an effective date
Linda Jones
Staff recommends approval of Resolution 2015 -12
12. Consideration and appropriate action relating to Ordinance 1055, an ordinance relating to
Part Seven, Finance and Taxation , Chapter 1, Finance and Budget Administration, Section 7-
104, Competitive Bidding, of the Code of Ordinances of the City of Owasso, Oklahoma,
amending same by repealing subsection (E) establishing bid process for public
improvements between $2,000 and $25,000
Sherry Bishop
Staff recommends approval of Ordinance 1055.
13. Consideration and appropriate action relating to Ordinance 1054, amending an ordinance
relating to Part 9, Licensing and Business Regulations, Chapter 1, Solicitors, Section 9 -101
through 9 -114, of the Code of Ordinances of the City of Owasso, Oklahoma and Resolution
2015 -11, establishing fees
Julie Lombardi
Staff recommends approval of Ordinance 1054 and Resolution 2015-11.
Owasso City Council
June 16, 2015
Page 3
14. Consideration and appropriate action relating to a settlement in the litigation styled, Bryan
Spradlin v City of Owasso et al., 12 -CV- 497- JED -FHM
Julie Lombardi
Staff recommends approval of the proposed settlement in the amount of $75,000,
authorization of payment to Bryan Spradlin and ancillary parties in full settlement of this
matter, and authorization of the City Manager to execute all documents necessary for
settlement of this case.
15. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing the employment of the City Attorney, such executive session provided
for in Title 25, O.S. Section § 307(B)(1)
The City Council will meet in executive session to discuss an employment contract with the
City Attorney.
16. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing the employment of the City Manager, such executive session provided
for in Title 25, O.S. Section § 307(B)(1)
The City Council will meet in executive session to discuss an employment contract with the
City Manager.
17. Consideration and appropriate action relating to an employment contract with the City
Attorney, Julie Lombardi
Michele Dempster
18. Consideration and appropriate action relating to an employment contract with the City
Manager, Warren Lehr
Michele Dempster
19. Consideration and appropriate action relating to boards and committee appointments
Mayor Moberly
20. Report from City Manager
21. Report from City Attorney
22. Report from City Councilors
23. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
24. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hail
bulletin board at 6:00 pm on Friday, June 12, 2015.
Sherry .: C p1-
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, June 2, 2015
The Owasso City Council met in regular session on Tuesday, June 2, 2015, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm
on Friday, May 29, 2015.
f. Call to Order
Mayor Jeri Moberly called the meeting to order at 6:31 pm.
2. Invocation
The invocation was offered by Pastor Brent Kellogg of HillSpring Church.
3. Flag Salute
Vice -Mayor Dunn led the flag salute.
4. Roll Call
Present Absent
Mayor - Jeri Moberly None
Vice - Mayor - Lyndell Dunn
Councilor - Doug Bonebrake
Councilor - Bill Bush
Councilor - Chris Kelley
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of the Character Trait of Decisiveness
Warren Lehr, Character Council Member, presented the Character Trait of Decisiveness for
the month of June.
6. Presentation of Proclamations
Mayor Moberly presented proclamations declaring June 2, 2016, to be Owasso Rams Boys
Varsity Golf Day and Owasso Rams Baseball Day in the City of Owasso.
Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered to be routine and will be
enacted by one motion. Any Councilor /Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - May 19, 2015
B. Approve claims
C. Approve Ordinance 1053, annexing property located at 10010 N Mingo Rd
D. Accept a donation from Akira Restaurant and approve a budget amendment in
the Ambulance Capital Fund, increasing the estimated revenue and the
appropriation for expenditures by $1,000
E. Notice of change order approval by City Manager - Change Order No. 5:
Oklahoma Department of Transportation contract - E 861h St N (Main to Memorial
Rd) in the amount of $6,407.90
Owasso City Council
June 2, 2015
Page 2
Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda with claims
totaling $186,135.36. Also, included for review were the self- insurance claims report and the
payroll report for 5/16/15.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
8. Consideration and appropriate action relating to items removed from the Consent Agenda
None
PUBLIC HEARING
9. The City Council will conduct a public hearing for the purpose of receiving citizen input
relating to the Fiscal Year 2015 -2016 Annual Budget Proposal
Warren Lehr along with Linda Jones presented the item. The Mayor opened the Public
Hearing for comment. No citizen input was offered.
10. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing the employment of the City Manager, such executive session provided
for in Title 25, O.S. Section § 307(B)(1)
The City Council will meet in executive session to discuss the employment contract of the
City Manager.
11. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing the employment of the City Attorney, such executive session provided
for in Title 25, O.S. Section § 307(B)(1)
The City Council will meet in executive session to discuss an employment contract with the
City Attorney.
Mayor Moberly presented items 10 and 11 to be voted together, Dr. Kelley moved,
seconded by Mr. Dunn to enter into executive session.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
At 7:25 pm, the Council, along with Julie Lombardi, City Attorney entered into executive
session.
At 7:47 pm, Julie Lombardi exited executive session.
At 7:47 pm, Warren Lehr, City Manager entered the executive session.
At 8:07 pm, Julie Lombardi entered the executive session.
At 8:08 pm, Warren Lehr exited executive session.
At 8:21 pm, the Council returned to open session.
12. Report from City Manager
Roger Stevens presented the Monthly Public Works Project Status Report.
Mr. Lehr acknowledged recent city events.
13. Report from City Attorney
Owasso City Council
June 2, 2015
Page 3
None
14. Report from City Councilors
Councilors commented on recent community events and efforts of staff during the torrential
rain.
15. New Business
None
16. Adjournment
Dr. Kelley moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried 5 -0 and the meeting adjourned at 8:42 pm.
Jeri Moberly, Mayor
Lisa Wilson, Minute Clerk
OWASSO CITY COUNCIL, OPWA & OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, June 9, 2015
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, June 9, 2015, in the Council Chambers at Old Central, 109
N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the
office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, June 5,
2015.
1. Call to Order
Mayor Moberly called the meeting to order at 6:03 pm.
Present Absent
Mayor /Chair - Jeri Moberly None
Vice - Mayor /Vice- Chair- Lyndell Dunn
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Bill Bush
Councilor /Trustee - Chris Kelley
A quorum was declared present.
2. Presentation and discussion relating to Transportation Master Plan
Roger Stevens introduced Karl Stickley with Guernsey Engineering who presented the final
draft of the Transportation Master Plan. Discussion was held. It was further explained that a
public hearing will be held during the July 7, 2015, City Council meeting.
3. Briefing and discussion relating to regular, recurring, or consent items (expected to be brief
and may not require discussion)
A. Red Flag Policy Annual Report- Identity Theft Prevention
B. Amend ordinance relating to competitive bidding, public improvements
C. Amend Sewer Use Ordinance (Fats, Oils and Greases Program)
D. City Hall bid openings
Sherry Bishop presented items 3A - 3D. Item 3A, as required, the annual report was made
and it was noted that as of May 2015 there was no breach of confidential customer personal
identifying information or suspected identity theft reported. Item 3B, a draft of the proposed
ordinance was presented to the City Council and discussion was held. It was further
explained that an item would be listed on the June 16, 2015, City Council agenda for
consideration and action. Item 3C, it was explained that staff is finalizing proposed
amendments to the sewer use ordinance and discussion was held. Staff anticipates a
presentation of the amendments during the July worksession. Item 3D, it was explained that
the bid opening was amended from Tuesday, June 61h to Thursday, June 1 Ith and discussion
was held.
4. Discussion relating to Public Works items
A. Engineering Services Agreement - Water Model Update
B. Engineering Services Agreement - E 76th St N & Main Street Intersection
Improvements (Vision Project)
Dwayne Henderson presented each item and discussion was held. it was further explained
that items A and B would be placed on the June 16, 2015, OPWA and City Council agendas,
respectively, for consideration and action.
Owasso City Council /OPWA /OPGA
June 9, 2015
Page 2
5. Discussion relating to Community Development items
A. Annexation & Rezoning - Fire Station #4 to OM (Office Medium) located at
11933 E 11 61h St N
Bronce Stephenson presented the item and discussion was held. It was further explained
that an item would be placed on the June 16, 2015, City Council agenda for consideration
and action.
6. Discussion relating to amendment to the Solicitors License Ordinance
Julie Lombardi presented the item and discussion was held. It was further explained that an
item would be placed on the June 16, 2015, City Council agenda for consideration and
action.
7. Discussion relating to the FY 2016 Budget
Warren Lehr and Linda Jones presented the item and discussion was held. It was further
explained that an item would be placed on the June 16, 2015, City Council, OPWA, and
OPGA agendas for consideration and action.
8. Discussion of boards and committee appointments
Mayor Moberly presented the item. She advised that a nomination list was mostly complete
and an item would be placed on the June 16, 2015, City Council agenda for consideration
and action.
9. Discussion relating to City Manager items
Linda Jones presented the Monthly Sales Tax and Use Tax Report. Warren Lehr announced
that representatives of the Stone Canyon Development provided a $1,000 donation to the
City of Owasso to be used towards the city's annual fireworks display. Stone Canyon
Development is not hosting a fireworks show this year. The city's fireworks display will be July
3, 2015.
10. City Council /Trustee comments and inquiries
Councilor Bonebrake and Councilor Kelley commented on the dedicated work of the
transportation master plan committee. Mayor Moberly shared comments received from a
recent meeting with area city representatives. Vice -Mayor Dunn shared a recent discussion
with a new Owasso resident.
11. Adjournment
Mayor Moberly adjourned the meeting at 8:35 pm.
Jeri Moberly, Mayor /Chair
Juliann M. Stevens, Minute Clerk
Claims List
6/16/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL
TREASURER PETTY CASH
CC REFUND /HERNANDEZ
50.00
TREASURER PETTY CASH
CC REFUND /BAGWELL
50.00
TREASURER PETTY CASH
CC USER FEE REFUND /DENNIS
60.00
TREASURER PETTY CASH
CC REFUND /CLINE
50.00
TREASURER PETTY CASH
CC REFUND /SPICKELMEIER
100.00
TREASURER PETTY CASH
CC REFUND /JONES
50.00
TREASURER PETTY CASH
CC REFUND /ADAMS
50.00
TREASURER PETTY CASH
OC REFUND /MCGILL
100.00
TREASURER PETTY CASH
CC REFUND /HOLLOWAY
80.00
TREASURER PETTY CASH
CC REFUND /BLUE GRASS
50.00
TREASURER PETTY CASH
CC REFUND /JOHNSON
50.00
AEP /PSO
STREET LIGHTS
7.05
TREASURER PETTY CASH
CC REFUND /ROTH
50.00
TOTAL GENERAL 747.05
MUNICIPAL COURT
JPMORGAN CHASE BANK
PIKEPASS -FEES
2.80
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
7.36
TOTAL MUNICIPAL COURT 10.16
MANAGERIAL
TREASURER PETTY CASH
CHAMBER LUNCHEON /STEVENS
10.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
28.47
TREASURER PETTY CASH
PASTOR MEETING EXPENSE
11.20
JPMORGAN CHASE BANK
AMAZON -BOOKS
8.48
JPMORGAN CHASE BANK
MEETING EXPENSE
56.56
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
27.94
CITY GARAGE
LABOR/OVERHEAD - JUNE
11.93
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
4.46
TOTAL MANAGERIAL 159.04
FINANCE
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
24.00
JPMORGAN CHASE BANK
WALMART- BINDERS
188
CITY GARAGE
LABOR /OVERHEAD - JUNE
37.77
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
15.19
JPMORGAN CHASE BANK
NEWEGG -HARD DRIVE
125.98
JPMORGAN CHASE BANK
WALMART- BINDERS
19.40
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
6.38
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
7.98
TOTAL FINANCE
240.58
HUMAN RESOURCES
JPMORGAN CHASE BANK
PIKEPASS -FEES
7.80
JPMORGAN CHASE BANK
CHARACTER INTIATIVE
1,894.64
JPMORGAN CHASE BANK
COMMUNITY MKT - ADVERTISING
60.00
LEAD SELF LEAD OTHERS, LLC
CM COACHING
1,000.00
Page 1
Claims List
6/16/2015
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
HUMAN RESOURCES...
TREASURER PETTY CASH
CHAMBER LUNCHEON /DEMPSTER
10.00
JPMORGAN CHASE BANK
HEALTH & BENEFIT FAIR EXP
96.43
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
26. 17
AMERICANCHECKED, INC ATTN: BILLING
PRE HIRE BACKGROUND CHECK
297.70
JPMORGAN CHASE BANK
INDEED - ADVERTISING
250.76
TOTAL HUMAN RESOURCES 3,643.50
HR - CHARACTER INITIATIVE JPMORGAN CHASE BANK SAV ON-CHARACTER BANNERS 20.00
TOTAL HR- CHARACTER INITIATIVE 20.00
GENERAL GOVERNMENT
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
28.99
MCAFEE & TAFT
LEGAL FEES
472.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL, GENERAL, MAR 2015
112.50
DAVID L. WEATHERFORD
LEGAL - GENERAL /APR 2015
990.00
MCAFEE & TAFT
LEGAL - ARBITRATION
7,256.11
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
295.37
MAILROOM FINANCE INC
POSTAGE
1,000.00
GRAND GATEWAY ECO. DEV. ASSC.
PELIVAN TRANSIT SERVICES
5,100.00
COMMUNITY PUBLISHERS INC
PUBLICATION, LEGAL NOTICE
112.00
TULSA COUNTY CLERK
FILING FEES
17.00
RICOH USA, INC
COPY SERVICES
209.46
CINTAS CORPORATION
CARPET CLEANING CITY HALL
61.31
JPMORGAN CHASE BANK
AMERICAN WASTE- REFUSE
144.93
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
55.98
AT &T
CONSOLIDATED PHONE BILL
539.74
DRAKE SYSTEMS INC
ICOPY SERVICES
403.01
TOTAL GENERAL GOVERNMENT 16,798.40
COMMUNITY DEVELOPMENT
VERIZON WIRELESS
WIRELESS CONNECTION
88.95
JPMORGAN CHASE BANK
HOBBY LOBBY- PRESENT BOARD
75.90
CITY GARAGE
LABOR /OVERHEAD - JUNE
176.91
SAV -ON PRINTING & SIGNS LLC
BUSINESS /INSPECTION CARDS
70.00
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
267.90
FRED STEPHEN CORLEY
CODE ENFORCEMENT MOWING
300.00
TRAVIS SHANE WELLS
CODE ENFORCEMENT MOWING
150.00
TRAVIS SHANE WELLS
CODE ENFORCEMENT MOWING
250.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
150.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
200.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
400.00
FRED STEPHEN CORLEY
CODE ENFORCEMENT MOWING
400.00
TULSA COUNTY INFORMATION TECH DEPT
TULSA COUNTY LAND RECORDS
30.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
6.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
62.31
Page 2
Claims List
6/16/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
COMMUNITY DEVELOPMENT.
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
1 422.51
TOTAL COMMUNITY DEVELOPMENT 3,050.48
ENGINEERING
JPMORGAN CHASE BANK
OFFICE DEPOT -PC PARTS
81.98
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
88.33
CITY GARAGE
LABOR/OVERHEAD - JUNE
166.97
JPMORGAN CHASE BANK
SPEEDTECH -LIGHT BAR
975.87
JPMORGAN CHASE BANK
CUS- PAVEMENT MGMT SOFTWAR
15.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
77.28
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
JOLIE, INC. THE UPS STORE
SHIPPING
37.74
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JAMAR TECHNOLOGIES, INC
ITRAFFIC COUNTERS
2,628.00
TOTAL ENGINEERING
4,139.94
INFORMATION TECHNOLOGY
VERIZON WIRELESS
WIRELESS CONNECTION
149.68
JPMORGAN CHASE BANK
AMAZON -SCSI DRIVE
53.99
JPMORGAN CHASE BANK
AMAZON -SCSI DRIVE
39.50
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
140.73
CITY GARAGE
LABOR/OVERHEAD - JUNE
61.62
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
31.12
JPMORGAN CHASE BANK
HOME DEPOT -CABLE RUN
5.97
JPMORGAN CHASE BANK
HOME DEPOT -CABLE RUNS
19.96
TOTAL INFORMATION TECHNOLOGY 502.57'.
SUPPORT SERVICES
JPMORGAN CHASE BANK
SCHINDLER- ELEVATOR MAINT
917.28
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
10.10
CITY GARAGE
LABOR/OVERHEAD - JUNE
246.49
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC WORKER PROGRAM - MAY
1,050.00
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - MAY,
86.51
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
EMERSON NETWORK POWER, LIEBERT
BATTERY DRAWER @ TOWER
4,124.52
FLEETCOR TECHNOLOGIES, INC.
FUEL PURCH M/C FROG - MAY
205.01
JPMORGAN CHASE BANK
LOWES- TOILET PARTS
11.86
JPMORGAN CHASE BANK
LOWES -GLUE
2.83
JPMORGAN CHASE BANK
AMAZON - BATTERY BACKUP
97.35
JPMORGAN CHASE BANK
LOWES -LIGHT BULBS
28.46
JPMORGAN CHASE BANK
LOWES- TRIMMER OIL
7.56
JPMORGAN CHASE BANK
JOHNSTONE -R22
334.38
JPMORGAN CHASE BANK
LOWES -OCR TOILET REPAIR
3.41
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
Page 3
Claims List
6/16/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SUPPORT SERVICES... JAT&T
1CONSOLIDATED
PHONE BILL
20.37
TOTAL SUPPORT SERVICES 7,212.08
CEMETERY
JOHN OR BELINDA FLETCHER
1 —7
PORTABLE RESTROOM RENTAL
1
90.00
JPMORGAN CHASE BANK
WINFIELD- CHEMICALS
3,293.76
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
48.26
TOTAL CEMETERY 3,432.02
POLICE SERVICES
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
7,700.89
CITY GARAGE
LABOR/OVERHEAD - JUNE
7,553.61
CITY GARAGE
VEHICLE PARTS PURCH - MAY
7,405.44
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM ITEMS
224.82
JPMORGAN CHASE BANK
BROWNELLS -RIFLE BARREL
530.90
JPMORGAN CHASE BANK
SIRCHIE -DET EQUIPMENT
589.80
JPMORGAN CHASE BANK
AMAZON -PD SQDRM MEM CRD
18.74
JPMORGAN CHASE BANK
AT SOFTWARE- PC SOFTWARE
79.00
JPMORGAN CHASE BANK
DELL - SQDRM PC SPEAKERS
80.82
BOARD OF TESTS FOR ALCOHOL & DRUG
A. BELL ENROLLMENT
62.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
140.95
JPMORGAN CHASE BANK
LODGING EXPENSE
222.10
JPMORGAN CHASE BANK
TRAVEL EXPENSE
16.09
JPMORGAN CHASE BANK
TRAVEL EXPENSE
8.20
JPMORGAN CHASE BANK
TRAVEL EXPENSE
16.84
JPMORGAN CHASE BANK
TRAVEL EXPENSE
10.28
JPMORGAN CHASE BANK
TRAVEL EXPENSE
16.08
JPMORGAN CHASE BANK
TRAVEL EXPENSE
11.74
JPMORGAN CHASE BANK
TRAVEL EXPENSE
10.67
JPMORGAN CHASE BANK
AMAZON -K9 ITEMS
225.74
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEANING
1,454.94
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
8.31
JPMORGAN CHASE BANK
SPECIAL OPS -VEST YOUNT
398.25
JPMORGAN CHASE BANK
SEATBELT INITIATIVE
24.49
JPMORGAN CHASE BANK
VIEVU -BODY CAMERAS
9,610.00
JPMORGAN CHASE BANK
VISUAL FORCE - DETECT VEH
2,443.00
JPMORGAN CHASE BANK
MARLOW WHITE - UNIFORM ITEM
84.75
JPMORGAN CHASE BANK
AT SOLUTIONS - SOFTWARE
238.00
TREASURER PETTY CASH
TRAVEL EXPENSES
93.26
VERIZON WIRELESS
WIRELESS CONNECTION
687.71
JPMORGAN CHASE BANK
BROWNELLS- SUPPLIES
47.87
AT &T
CONSOLIDATED PHONE BILL
532.18
OWASSO FOP LODGE #149 POLICE DEPT
ILEGAL DEFENSE FY15
329.00
TOTAL POLICE SERVICES 40,876.47
Page 4
Claims List
6/16/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
POLICE - DOJ VEST GRANT
JPMORGAN CHASE BANK ISPECIAL
OPS- VESTYOUNT
398.25
TOTAL POLICE - DOJ VEST GRANT 398.25
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
46.28
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
50.57
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEANING
33.75
JPMORGAN CHASE BANK
WALMART- PRISONER BOARD
115.96
JPMORGAN CHASE BANK
AMAZON -PD -LAB PC ACCESSOR
39.23
JPMORGAN CHASE BANK
AMAZON -PD LAB PC ACCESSOR
315.98
JPMORGAN CHASE BANK
DELL - LAPTOP
1,442.25
JPMORGAN CHASE BANK
DELL - DOCKING STATION
165.18
JPMORGAN CHASE BANK
AMAZON -HARD DRIVE
97,99
JPMORGAN CHASE BANK
AMAZON -PD LAB PC MONITOR
137.99
JPMORGAN CHASE BANK
DELL -PD LAB PC
1,184.47
JPMORGAN CHASE BANK
DELL -PD VISITATION PC
783.24
RICH & CARTMILL
SEAN MOORE- NOTARY BOND
30.00
JPMORGAN CHASE BANK
APCO INT'L- TRAINING
1,245.00
JPMORGAN CHASE BANK
WALMART- PRISONER BOARD
4,92
TOTAL POLICE COMMUNICATIONS 5,692.81
ANIMAL CONTROL
AT &T
CONSOLIDATED PHONE BILL
24.87
VERIZON WIRELESS
WIRELESS CONNECTION
80.06
MEEK'S LITHOGRAPHING CO.
AC REPAIR & MAINTENANCE
550.00
RGR SECURITY SOLUTIONS, LLC
AC REPAIR & MAINT
850.00
JPMORGAN CHASE BANK
CODE ZERO -VEH EQUIPMENT
269.99
JPMORGAN CHASE BANK
TACTICAL ARMOR- BUMPER
400.00
JPMORGAN CHASE BANK
ATWOOD- SUPPLIES
25.99
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
133.56
CITY GARAGE
LABOR/OVERHEAD - JUNE
13.91
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - MAY,
30.02
JPMORGAN CHASE BANK
SERENITY PET - CREMATIONS
510.00
JPMORGAN CHASE BANK
USPS - MAILING COSTS
5.25
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEANING
102.15
JPMORGAN CHASE BANK
GALLS- UNIFORM ITEMS
45.00
JPMORGAN CHASE BANK
HILLS PET-SUPPLIES
103.67
TOTAL ANIMAL CONTROL 3,144.47
FIRE SERVICES
JPMORGAN CHASE BANK
STOLZ TELECOM - CHRGING SYS.
3,610.95
JPMORGAN CHASE BANK
TRAVEL EXPENSE
30.22
JPMORGAN CHASE BANK
LOWES- SUPPLIES
1.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
14.00
JPMORGAN CHASE BANK
LIBERTY FLAGS -FLAGS
173.43
JPMORGAN CHASE BANK
P &K EQUIP- SUPPLIES
7.86
Page 5
Claims List
ty`1yez0s11.y
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
FIRE SERVICES...
JPMORGAN CHASE BANK
CUMMINS -ENG 1 REPAIR
30.18
JPMORGAN CHASE BANK
TRAVEL EXPENSE
27.46
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
98.60
JPMORGAN CHASE BANK
TRAVELEXPENSE
14.06
JPMORGAN CHASE BANK
SAMS CLUB - SUPPLIES
45.99
JPMORGAN CHASE BANK
SAMS CLUB - SUPPLIES
18.46
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
11.18
JPMORGAN CHASE BANK
WALMART- SUPPLIES
51.35
JPMORGAN CHASE BANK
TRAVEL EXPENSE
12.61
JPMORGAN CHASE BANK
TRAVEL EXPENSE
14.17
JPMORGAN CHASE BANK
LODGING EXPENSEISTUCKEY
200.82
JPMORGAN CHASE BANK
LODGING EXPENSE /HURST
200.82
JPMORGAN CHASE BANK
REASORS- SUPPLIES
9.98
JPMORGAN CHASE BANK
CONRAD FIRE- REPAIR PARTS
122.96
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - MAY,
120.13
CITY GARAGE
LABOR/OVERHEAD - JUNE
702.58
CITY GARAGE
VEHICLE PARTS PURCH - MAY
36.77
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
2,093.37
JPMORGAN CHASE BANK
LOWES- CREDIT
-38.88
JPMORGAN CHASE BANK
LOWES- CREDIT
-24.98
JOHNNY SMITH
TUITION REIMBURSEMENT
903.00
KEITH NELSON
TUITION REIMBURSEMENT
425.25
BIG POPPY'S UNIFORMS & APPAREL
DRU APPAREL ITEMS
1,962.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
393.42
JPMORGAN CHASE BANK
TRAINING EXPENSE
34.23
JPMORGAN CHASE BANK
TRAINING EXPENSE
11.70
JPMORGAN CHASE BANK
TRAINING EXPENSE
11.70
JPMORGAN CHASE BANK
TRAINING EXPENSE
15.25
JPMORGAN CHASE BANK
P &K EQUIP- REPAIRS
198.65
JPMORGAN CHASE BANK
TRAINING EXPENSE
10.41
JPMORGAN CHASE BANK
TRAINING EXPENSE
10.55
JPMORGAN CHASE BANK
TRAINING EXPENSE
10.41
JPMORGAN CHASE BANK
TRAINING EXPENSE
7.76
JPMORGAN CHASE BANK
TRAINING EXPENSE
9.28
JPMORGAN CHASE BANK
TRAINING EXPENSE
10.63
JPMORGAN CHASE BANK
TRAINING EXPENSE
13.07
JPMORGAN CHASE BANK
TRAINING EXPENSE
8.14
JPMORGAN CHASE BANK
PIKEPASS -FEES
46.90
JPMORGAN CHASE BANK
TRAINING EXPENSE
32.63
JPMORGAN CHASE BANK
LOWES- SUPPLIES
38.88
JPMORGAN CHASE BANK
LOWES- SUPPLIES
24.98
JPMORGAN CHASE BANK
SAFELITE- WINDSHIELD REP
289.85
JPMORGAN CHASE BANK
FAST EDDIES - REPAIR SVCS
160.00
JPMORGAN CHASE BANK
ITRAINING EXPENSE
11.76
Page 6
Claims List
6/16/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
FIRE SERVICES...
JPMORGAN CHASE BANK
TRAINING EXPENSE
11.76
JPMORGAN CHASE BANK
TRAINING EXPENSE
9.13
JPMORGAN CHASE BANK
TRAINING EXPENSE
10.76
JPMORGAN CHASE BANK
OK STATE FF- REGISTRATION
60.00
JPMORGAN CHASE BANK
ADVANCE AUTO- SUPPLIES
6.74
JPMORGAN CHASE BANK
TRAINING EXPENSE
10.40
VERIZON WIRELESS
WIRELESS CONNECTION
588.52
JPMORGAN CHASE BANK
JOHNSTONE -FAN MOTOR
69.30
FEDERAL MANAGEMENT AGENCY
REF GRANTEMW2012FO00543
1,177.08
JPMORGAN CHASE BANK
LOWES -FS #1 LIGHT BULBS
53.18
AT &T
CONSOLIDATED PHONE BILL
169.51
JPMORGAN CHASE BANK
LOCKE- REPAIR PARTS
88.65
TOTAL FIRE SERVICES 14,481.55
EMERGENCY PREPAREDNES
AT &T
CONSOLIDATED PHONE BILL
14.08
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
5.46
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL -STORM SIREN
26.55
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL -STORM SIREN
21.93
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL -STORM SIREN
26.46
TOTAL EMERGENCY PREPAREDNESS 124.13
STREETS
CITY GARAGE
VEHICLE PARTS PURCH - MAY
156.82
AEP /PSO
STREET LIGHTS
5,871.64
CITY GARAGE
LABOR/OVERHEAD - JUNE
1,129.07
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - MAY,
563.79
JPMORGAN CHASE BANK
MAXWELL- HANDICAP BUMPER
148.61
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
336.93
JPMORGAN CHASE BANK
EQUIPMENT ONE - PROPANE
63.22
JPMORGAN CHASE BANK
TRANSCO SUPPLY -PPE
46.88
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
39.35
JPMORGAN CHASE BANK
BUMP2BUMP- SUPPLIES
7.49
JPMORGAN CHASE BANK
TULSATECH -EXCEL TRAINING
194.00
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
JPMORGAN CHASE BANK
DELTA RIGGING - BINDERS
182.00
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
6.89
JPMORGAN CHASE BANK
BROWNCO- CONCRETE TOOLS
5,886.25
JPMORGAN CHASE BANK
ATWOOD- TRAILER MATERIAL
98.66
JPMORGAN CHASE BANK
ATWOODS -HITCH & LOCK
89.98
VERIZON WIRELESS
WIRELESS CONNECTION
80.02
TWIN CITIES READY MIX, INC
CONCRETE - HANDICAP RAMP
96.00
JPMORGAN CHASE BANK
HD SUPPLY - SHOVELS
55.88
TULSAASPHALT, LLC
1ASPHALT -TYPE I REPAIRS
190.84
Page 7
Claims List
6/16/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
STREETS...
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
41.30
TULSAASPHALT, LLC
ASPHALT
130.90
JPMORGAN CHASE BANK
JOHNSTONE SUPPLY - COUPLER
30.88
TOTAL STREETS
16,960.40
STORMWATER
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
33.31
VERIZON WIRELESS
WIRELESS CONNECTION
109.67
JPMORGAN CHASE BANK
P & K-CHEMICAL SPRAYER
732.00
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
33.31
JPMORGAN CHASE BANK
P &K EQUIP -HEAD SLEEVES
56.56
JPMORGAN CHASE BANK
QUALITY TIRE -MOWER TIRE
34.00
JPMORGAN CHASE BANK
TRANSCO SUPPLY -PPE
46.88
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
758.78
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - MAY,
210.66
CITY GARAGE
LABOR/OVERHEAD - JUNE
834.87
CITY GARAGE
IVEHICLE PARTS PURCH - MAY
217.96
TOTAL STORMWATER
3,068.00
PARKS
CITY GARAGE
VEHICLE PARTS PURCH - MAY
109.39
CITY GARAGE
LABOR /OVERHEAD - JUNE
610.25
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
434.73
JPMORGAN CHASE BANK
EVANS- HARVEST FESTIVAL
330.25
JPMORGAN CHASE BANK
EVANS- RESTROOM PARTS
926.56
PHILLIP R. PENNINGTON
FIELD MAINTENANCE
7,250.00
JPMORGAN CHASE BANK
TUCKER JANT'L- SUPPLIES
30.75
JPMORGAN CHASE BANK
LOWES- REPAIR PARTS
3.47
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
AT &T
CONSOLIDATED PHONE BILL
118.03
RANDY G. MISER
SPORTS PARK PARKING LOT
3,000.00
JPMORGAN CHASE BANK
OFFICE DEPOT -BID MATERIAL
22.98
JPMORGAN CHASE BANK
OFFICE DEPOT - BATTERY PACK
48.98
ANDREA SMITH
PARKS JANITORIAL SERVICES
1,175.00
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
15.25
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
15.25
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE CENTENNIAL
191.95
JPMORGAN CHASE BANK
TUCKER JANT'L- SUPPLIES
129.90
JPMORGAN CHASE BANK
FERGUSON- REPAIR PART
55.43
TOTAL PARKS
14,497.82',
COMMUNITY CENTER
AT &T
CONSOLIDATED PHONE BILL
38.95
GRAND GATEWAY ECO. DEV. ASSC.
SENIOR RIDE FARES
375.00
TERMINIX
PEST CONTROL INSPECTION
104.00
JPMORGAN CHASE BANK
RANDYS PEST -PEST CONTROL
320.00
Page 8
Claims List
6/16/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
COMMUNITY CENTER...
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
118.39
JPMORGAN CHASE BANK
WALMART - SUPPLIES
44.21
JPMORGAN CHASE BANK
WALMART - SUPPLIES
30.32
JPMORGAN CHASE BANK
LOWES- SUPPLIES
20.95
JPMORGAN CHASE BANK
WALMART- SUPPLIES
75.68
CITY GARAGE
LABOR/OVERHEAD - JUNE
19.88
TOTAL COMMUNITY CENTER 1,147.38
VISION 2025 COMMUNITY 77
EES SERVICE, IN C
PLUMBING SERVICES
1,990.21
7DALE
WOMBLE INC
CC ADA COMPLIANCE RENOVAT
2,412.00
WOMBLE INC
CC ADA COMPLIANCE RENOVAT
4,170.00
TOTAL VISION 2025 COMMUNITY CTR 8,572.21
HISTORICAL MUSEUM
AT &T
CONSOLIDATED PHONE BILL
14.08
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
37.45
TOTAL HISTORICAL MUSEUM 51.53
ECONOMIC DEV
CITY GARAGE
LABOR/OVERHEAD - JUNE
15.90
CITY GARAGE
VEHICLE PARTS PURCH - MAY
153.71
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
TOTAL ECONOMIC DEV 199.26
FUND GRAND TOTAL 149,170.1
AMBULANCE SERVICE MARY K. O'CONNELL AMBULANCE REFUND 189.99
GLOBALHEALTH INC AMBULANCE REFUND 1,045.00
ACCENT AMBULANCE REFUND 494.37
NANCY LEE LAMASON AMBULANCE REFUND 109.36
DONALD DYSON AMBULANCE REFUND 87.37
AUDREY H. FORSCHLER AMBULANCE REFUND 70.80
SEQUOYAH POINTE LIVING CENTER AMBULANCE REFUND 636.00
SEQUOYAH POINTE LIVING CENTER AMBULANCE REFUND 500.00
TOTAL AMBULANCE SERVICE 3,132.89
AMBULANCE
JPMORGAN CHASE BANK
JIM GLOVER- MEDIC4 PART
10.99
JPMORGAN CHASE BANK
PSI- SUPPLIES
57.10
VERIZON WIRELESS
WIRELESS CONNECTION
238.69
CITY GARAGE
VEHICLE PARTS PURCH - MAY
352.64
CITY GARAGE
LABOR /OVERHEAD - JUNE
918.00
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
1,871.18
JPMORGAN CHASE BANK
VISIONXLIGHT -FOG LIGHT
603.38
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
319.77
Page 9
Claims List
6/16/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
AMBULANCE...
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
436.59
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
21.92
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
192.00
MEDICLAIMS INC
BILLING SERVICES
10,573.59
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
61.50
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
61.50
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
272.64
JPMORGAN CHASE BANK
PSI- SUPPLIES
83.80
JPMORGAN CHASE BANK
PSI- SUPPLIES
184.99
JPMORGAN CHASE BANK
PSI- SUPPLIES
161.46
JPMORGAN CHASE BANK
PSI- SUPPLIES
30.95
WAPCO DISTRIBUTION, LLC.
DRU EQUIPMENT
5,263.80
JPMORGAN CHASE BANK
IMPACT INSTRUM- SUPPLIES
301.66
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
2,249.05
JPMORGAN CHASE BANK
IFIRE SVC TRNING -AHA
135.00
TOTAL AMBULANCE
24,402.20
FUND GRAND TOTAL
27,535.0
E911 COMMUNICATIONS AT &T
E911 MAPPING FEES -JUNE
355.35
AT &T
CONSOLIDATED PHONE BILL
576.43
TOTAL E911 COMMUNICATIONS
931.78
FUND GRAND TOTAL
931.7
CEMETERY - CEMETERY JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
19.68
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
72.93
TOTAL CEMETERY - CEMETERY
927
FUND GRAND TOTAL
92.61
HOTEL TAX - ECON DEV JPMORGAN CHASE BANK
TRAVELEXPENSE
11.14
JPMORGAN CHASE BANK
TRAVELEXPENSE
12.43
JPMORGAN CHASE BANK
TRAVELEXPENSE
15.83
JPMORGAN CHASE BANK
MEMORY DIRECT -USB DRIVES
860.00
JPMORGAN CHASE BANK
TRAVELEXPENSE
17.16
JPMORGAN CHASE BANK
TRAVELEXPENSE
12.47
JPMORGAN CHASE BANK
TRAVELEXPENSE
12.43
JPMORGAN CHASE BANK
TRAVELEXPENSE
18.13
JPMORGAN CHASE BANK
TRAVELEXPENSE
4.32
JPMORGAN CHASE BANK
PARKING FEE
24.00
JPMORGAN CHASE BANK
ITRAVEL EXPENSE
9.82
Page 10
Claims List
6/16/2015
Budget Unit Title
I Vendor Name
Payable Description
IPaymentAmount
TOTAL HOTEL TAX - ECON DEV
997.73
STRONG NEIGHBORHOODS
CITY GARAGE
LABOR /OVERHEAD -JUNE
75.00
JPMORGAN CHASE BANK
KEEP OK BEAUTIFUL -DUES
150.00
TOTAL STRONG NEIGHBORHOODS
225.00
FUND GRAND TOTAL
1 ,222.7
STORMWATER- STORMWATE JPMORGAN CHASE BANK
GNC CONCRETE -STORM PIPE
1,816.32
JPMORGAN CHASE BANK
WINFIELD- CHEMICALS
6,818.78
MESHEK &ASSOCIATES, P.L.C.
ENGINEERING SERVICES
735.00
SPIRIT LANDSCAPE MANAGEMENT LLC
MONTHLY LANDSCAPE MAINTEN
216.25
SPIRIT LANDSCAPE MANAGEMENT LLC
MONTHLY LANDSCAPE MAINTEN
410.00
LOT MAINTENANCE OF OKLAHOMA, INC.
DETENTION POND MOWING
823.02
ANCHOR STONE COMPANY
CRUSHER RUN STONE
178.92
TOTAL STORMWATER- STORMWATER
10,998.29
FUND GRAND TOTAL
10,998.2
PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK
CASCO INDUST -DRU EQUIPMEN
195.00
TOTAL PUBLIC SAFETY -FIRE
195.00
FUND GRAND TOTAL
195.0
CI- GARNWID96TH -106TH PSA- DEWBERRYINC
ENGINEERING SERVICES
16,857.00
TOTAL CI - GARN WID 96TH -106TH
16,857.00
TRANSPORTATION MSTR PLF C. H. GUERNSEY & COMPANY
JENGINEERING SERVICES
26,867.65
TOTAL TRANSPORTATION MSTR PLAN
26,867.65
STREET REHAB FY15 BECCO CONTRACTORS INC
IFY 15 STREET REHABILITATI
116,900.73
TOTAL STREET REHAB FY15
116,900.73
FUND GRAND TOTAL
160,625.3
CITY GARAGE JPMORGAN CHASE BANK
B &M -PARTS RESALE
507.89
JPMORGAN CHASE BANK
B &M -PARTS RESALE
837.23
JPMORGAN CHASE BANK
WHELEN -SIREN REPAIR
117.50
JPMORGAN CHASE BANK
UNITED FORD -PARTS RESALE
393.43
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
100.28
JPMORGAN CHASE BANK
BUMPER TO BUMPER -PARTS
392.60
Page 11
Claims List
6/16/2015
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
CITY GARAGE...
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
27.24
JPMORGAN CHASE BANK
UNITED FORD -PARTS RESALE
475.53
JPMORGAN CHASE BANK
CLASSIC CHEV -PARTS RESALE
354.68
JPMORGAN CHASE BANK
BUMPER TO BUMPER -PARTS
395.76
JPMORGAN CHASE BANK
GELLCO - BOOTS /LIVINGSTON
135.00
AT &T
CONSOLIDATED PHONE BILL
24.87
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
14.07
JPMORGAN CHASE BANK
LENOX- TOWING
65.00
TOTAL CITY GARAGE
3,873.12
FUND GRAND TOTAL 3,873.1
WORKERS' COMP SELF -INS CITY OF OWASSO IMPRESTACCOUNT WC SETTLEMENT PAYMENTS 323.00
CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00
TOTAL WORKERS' COMP SELF -INS 646.00
WORKERS' COMP SELF -INS
UNITED SAFETY & CLAIMS INC
UNITED SAFETY & CLAIMS WC
1,658.33
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPREST AC
366.98
CITY OF OWASSO IMPRESTACCOUNT
CITY OF OWASSO IMPREST AC
571.50
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPREST AC
3,283.58
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPREST AC
366.98
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPRESTAC
1,375.31
TOTAL WORKERS' COMP SELF -INS 7,622.68
FUND GRAND TOTAL 8,268.6
GEN LIAB -PROP SELF INS NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL, SPRADUN, MAR 2015 14,751.68
NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL, ROSS VS. CITY, MAR 1,864.10
NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL, DENTON, MARCH 2015 2,270.86
NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL, DAVIDSON, MAR 2015 1,162.50
NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL, MAZZANTI, MAR 2015 225.00
TOTAL GEN LIAB -PROP SELF INS 20,274.14
FUND GRAND TOTAL 20,274.1
CITY GRAND TOTAL $383,186.92
Page 12
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 6116/15
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
30,814.44
29,079.67
125,302.45
185,196.56
2,512.20
2,269.10
4,781.30
189,977.86
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 05130115
Department Payroll Expenses Total Expenses
Municipal Court
5,072.12
7,613.60
Managerial
20,323.97
28,684.74
Finance
14,194.45
21,876.80
Human Resources
7,794.91
12,751.09
Community Development
13,673.67
21,039.78
Engineering
14,126.06
21,155.48
Information Systems
13,110.35
19,801.52
Support Services
7,684.91
11,797.11
Police
126,418.20
188,966.80
Central Dispatch
16,656.48
27,267.33
Animal Control
3,226.35
4,873.73
Fire
108,613.98
164,544.03
Emergency Preparedness
1,653.00
2,339.63
Streets
7,565.62
12,704.50
Stormwater /ROW Maint.
5,927.66
9,229.32
Park Maintenance
10,400.69
16,163.32
Community- Senior Center
2,514.20
3,650.28
Historical Museum
588.96
661.29
Economic Development
3,205.00
4,189.04
General Fund Total
382,750.58
579,309.39
Garage Fund Total 4,487.60 7,272.09
Ambulance Fund Total 29,089.43 44,397.26
Emergency 911 Fund Total 1,963.36 3,311.93
Stormwater Fund 27 Total
Worker's Compensation Total 3,343.91 4,002.79
Strong Neighborhoods 3,536.22 5,111.42
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2014 -2015
Budgetary Basis
Statement of Revenues & Expenditures
As of May 31, 2015
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTAL REVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
MONTH
YEAR
873,198
TO -DATE
TO -DATE
BUDGET
1,510,749
70.63%
$ 2,198,032
$ 22,735,806
$ 24,009,125
9,919
206,433
258,900
87,351
912,205
1,009,274
40,255
464,498
488,260
56,818
679,064
697,353
4,891
101,114
89,760
$ 2,397,266
$ 25,099,121
$ 26,552,672
$ 1,169,286 $ 13,351,887
50,955 705,187
112,064 1,422,481
15,324 1,067, 073
PERCENT
OF BUDGET
94.70%
79.73%
90.38%
95.13%
97.38%
112.65%
94.53%
$ 15,683,049
85.14%
873,198
80.76%
1,757,875
80.92%
1,510,749
70.63%
TOTAL EXPENDITURES $ 1,347,628 $ 16,546,628 $ 19,824,871 83.46%
REVENUES OVER EXPENDITURES $ 1,049,638 $ 8,552,493 $ 6,727,801 1.00%
TRANSFERS IN (OUT):
Transfers in $ 1,220,031 $ 13,289,020 $ 14,330,000 92.74%
Transfers out (1,950,586) (20,979,146) (22,550,000) 93.03%
TOTAL TRANSFERS $ (730,555) $ (7,690,125) $ (8,220,000) 93.55%
NET CHANGE IN FUND BALANCE $ 319,083 $ 862,368 $ (1,492,199)
FUND BALANCE (Budgetary Basis)
Beginning Balance 2,811,625 2,811,625
Ending Balance $ 3,673,993 $ 1,319,426
n—Tify �W, _
out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Daniel Dearing
Sr. Civil Engineer
SUBJECT: Acceptance of Urban Engineering Agreement
DATE: June 12, 2015
BACKGROUND:
On May 17, 2005, the Engineering Design Criteria, Construction Standards and Standard Detaiis
for any and all developments, projects, and infrastructure improvements within the City of
Owasso were adopted by the City Council. Documents required as a result of that adoption
include two different agreements, one which must be submitted by the developer and one
which must be submitted by the developer's engineer. The agreements are as follows:
ENGINEER AGREEMENT:
The agreement required to be submitted by the developer's engineer is titled "Agreement for
Urban Engineering Services" (Section 0114.1 (B). This agreement requires the engineer to list all
improvements associated with the proposed development, attest that all designs will be in
compliance with City standards (outlined in the design criteria), pay all fees associated with the
plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma,
and attest that he /she maintains Professional Liability Insurance in limits directly correlated to the
cost of the project specified in the attached agreement. The liability insurance to project cost
ratio schedule is as follows:
Proiect Cost
Less than $500,000
$500,000 - $1,000,000
Greater than $1,000,000
DEVELOPER AGREEMENT:
Professional Liability Insurance
$ 250,000
$ 500,000
$1,000,000
The agreement required to be submitted by the developer is titled "Agreement Guaranteeing
Installation of Improvements" (Section 0114.1 (C). This agreement requires the developer to
submit engineering drawings for the proposed improvements, provide oversight of his /her
construction contractor to assure compliance with the approved plans, and submit "as- built"
drawings upon completion of the construction of improvements.
The Mayor's signature is required on the "Agreement for Urban Engineering Services" (Engineer
Agreement), and therefore Council approval is needed.
RECOMMENDATION:
Staff recommends approval and authorization for the Mayor to execute the following
"Agreement for Urban Engineering Services" (Engineers Agreement):
Tulsa Engineering & Planning Assoc., Inc., for Grading, Storm Sewer, Sanitary Sewer, and
Pavement Construction to serve Carrington Pointe Phase II.
ATTACHMENT:
"Agreement for Urban Engineering Services" - Tulsa Engineering & Planning Assoc., Inc., for
Grading, Storm Sewer, Sanitary Sewer, and Pavement Construction to serve Carrington Pointe
Phase II.
AGREEMENT FOR URBAN ENGINEERING SERVICES
THIS AGREEMENT, entered into by and between the CITY OF OWASSO,
OKLAHOMA, a municipal corporation, hereinafter called "City" and
Tulsa Engineering & Planning Assoc., Inc. hereinafter called "Design Engineer ".
WI7NESSETH:
WHEREAS, the Design Engineer has been employed by the Owner/Developer /Subdivider
of the herein described real property to prepare all project plans and specifications and to
provide certain engineering services during the construction of the hereinafter sometimes
referred to as the "Project ", upon easements and rights -of -ways to be owned or controlled by
the City; and
WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the
plans and specifications for said project by the City of Owasso Public Works Department; and
WHEREAS, the City is willing to review the plans and specifications prepared by the
Design Engineer under the hereinafter described terms and conditions.
NOW, THEREFORE, in consideration of the foregoing and in consideration of the
hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to-
wit;
1. The Improvements to be designed by the Design Engineer (pursuant to this Contract)
shall generally consist of the following types of improvements
Grading, Storm Sewer, Sanitary Sewer, and Pavement Construction
which shall be located on the following described tract of land:
Pointe II"
2. The Design Engineer shall, in conformity with the provisions of the City's Standard
Specifications for Urban Engineering Services, including the City's current Design
Criteria, which are hereby incorporated and made a part of this Contract by reference,
prepare project plans, specifications, and other engineering documents as may be
necessary for the proper construction of the project improvement, and shall perform
all construction layout surveys, and staking and periodic general construction
supervision on the project improvements as they are constructed by the Owner and his
Contractor.
3. The City shall review (and approve) the project plans, specifications, and other
engineering documents for the constriction of the project improvements prepared and
submitted to the City by the Design Engineer.
4. The Design Engineer shall compensate the City for reviewing (and approving) plans
and specifications for the project at the rate of One Hundred Dollars ($100.00) for each
plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso
or of the Oklahoma Department of Transportation), except that the minimum charge
for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due
and payable upon presentation of the plans and specifications for the project for review
by the City. PPPI plan review and permit fees are waived for governmental entities.
No fees shall be collected by the City of Owasso on any public work or improvement
performed by or for any city, county, state, or federal governmental entity; provided
however, that this exemption shall not constitute waiver of any ordinance requiring the
issuance of such permits, and it shall apply only to such permits issued directly to the
governmental entity involved.
5. The Design Engineer hereby covenants that he /she is a Registered Professional
Engineer in the State of Oklahoma at the time of execution of this Contract, and should
the Design Engineer cease to be a Registered Professional Engineer prior to
completing performance of the terms and conditions of this Contract, the Design
Engineer shall immediately notify the City and shall engage a Registered Professional
Engineer acceptable to the City to complete performance of the promises and
covenants contained herein.
6. The Design Engineer further covenants and agrees that Ire /she maintains and is covered
by Professional Liability Insurance in limits of not less than those indicated in the
following schedule:
Project Cost Professional Liability Insurance
Less than $500,000 $250,000
$500,000 - $1,000,000 $500,000
Greater than $1,000,000 $1,000,000
(Project Costs to be as defined in Section I of the attached Specifications for Urban
Engineering Services) and that he /she will maintain same in continuous force and effect
for a period of not less than three years from and after final acceptance of the project
herein.
7. The Design Engineer further covenants and agrees to comply with Section I, Section II
and Section III of the attached Standard Specifications for Urban Engineering Services
and that these specifications become a part this contract.
IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be
executed by their duly authorized officers or representatives on the dates set for the below.
Executed by the City of Owasso, Oklahoma, on the _day of 20—
Executed by the Design Engineer on the 19th day of May 2015.
CITY OF OWASSO, OKLAHOMA
a municipal corporation
BY
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
APPROVED:
Public Works Director
DESIGN ENGINEER
/____�?/
at_
esign Enginee
BY President
Title
ATTEST-
T / CEO Seeietary-
The Cify Wil out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry Langford
Director of Recreation and Culture
SUBJECT: Supplemental Appropriation
Stone Canyon Donation
DATE: June 12, 2015
BACKGROUND:
For the last several years, Stone Canyon has hosted a public fireworks display to celebrate
Independence Day which was typically conducted on a different date from the City of
Owasso's public fireworks display.
Stone Canyon notified city staff that they will no longer hold this celebration because they
cannot accommodate the crowds as the event has tripled in spectators. This year, they would
like to contribute $1,000 in support of the City of Owasso's Independence Red, White and Boom
public fireworks display to be conducted on July 3, 2015.
RECOMMENDATION:
Staff recommends acceptance of the donation from Stone Canyon and approval of a budget
amendment in the General Fund, increasing the estimated revenue and increasing the
appropriation for expenditures by $1,000.
0 The Cify Wit oul Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry Langford
Director of Recreation and Culture
SUBJECT: Owasso Golden Agers CENA Grant Budget Amendment
DATE: June 12, 2015
BACKGROUND:
The Owasso Community Center was built in 1977 with a grant provided by the Federal
Government. The Community Center is a place where residents of all ages can participate in
meaningful programs and activities to enrich their lives.
The Owasso Senior Citizens Foundation is a tax exempt (501 -C -3) organization whose primary
purpose is to receive and manage a corpus of funds to assure that a viable Owasso Senior
program is not totally dependent on government funding.
The Owasso Golden Agers have been approved funding in the amount of $9,087 for the
Community Expansion of Nutrition Assistance (CENA) program which was made available
through the Oklahoma Department of Commerce's appropriation bill, Oklahoma State Senate
Bill 1071 Sections 1 and 6, Second Session, Forty -Ninth Oklahoma Legislature (2004).
The purpose of this program is to increase the number of meals served to individuals, families,
and their children, and other people at senior centers and community centers, in addition to
home - delivered meals. The program also allows for expansion of other needed services
provided at senior centers for residents of Oklahoma Community Expansion of Nutrition
Assistance and accessibility needs to be appropriate for the range of activities offered.
The Owasso Golden Agers (OGA) have generously donated an additional $1,825 to the City of
Owasso to help complete accessibility projects and conform to Americans with Disabilities Act
(ADA) standards. Funds from this donation will be used to renovate restrooms, reconfigure front
doors and update parking lot.
A budget amendment is needed in order to make the OGA donation and the CENA grant funds
available for expenditure in the Community Center FY15 budget. This budget amendment
would increase the General Fund revenues and appropriation for expenditures by $10,912.
RECOMMENDATION:
Staff recommends City Council approval of a budget amendment in the General Fund
increasing estimated revenues and increasing the appropriation for expenditures in the
Community Center Department by $10,912.
0 The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry Langford
Director or Recreation and Culture
SUBJECT: Donation Supplemental Appropriation
DATE: June 12, 2015
BACKGROUND:
The Community Center provides community programs with over 50 groups regularly
scheduled in the building and hundreds of people use the Center weekly. The daily program
alone currently reaches approximately 500+ citizens and includes all ages.
Periodically, various patrons and organizations will contribute donations to the Owasso
Community Center. Although these benefactors prefer not to be publically recognized, the
proceeds are very much appreciated as they assist the center and its operations.
A budget amendment is needed in order to make the donated funds available for
expenditures in the Community Center FY15 budget. This budget amendment would
increase the General Fund revenues and appropriated expenditures by $1,288.
RECOMMENDATION:
Staff recommends City Council approval of a budget amendment in the General Fund
increasing estimated revenues and increasing the appropriation for expenditures in the
Community Center Department by $1,288.
0_I, City Witio ut Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry Langford
Director of Recreation and Culture
SUBJECT: Vision 2025 Community Center Project Budget Amendment
DATE: June 12, 2015
BACKGROUND:
On July 7, 2003, the Board of County Commissioners of Tulsa County adopted a Resolution
calling for a special election to levy and collect sales tax to provide revenue for the purpose of
capital improvements for community enrichment within Tulsa County, including $1,000,000 to be
provided to fund construction of capital improvements.
In 2004, the Owasso City Council approved Capital Improvements Agreement contracts with
the Tulsa County Industrial Authority and the Board of County Commissioners of Tulsa County for
the disbursement and utilization of Vision 2025 funds. One such agreement was for the Owasso
Community Center project for $1,000,000. The project of the Vision 2025 proposition was actually
four projects, including new roof -top HVAC units for the existing Community Center, construction
of a Community Build Park (Funtastic Island), acquisition of land for a Veteran's Memorial, and
participation in the construction of a new recreational facility by the YMCA.
Under the terms of the Capital Improvements Agreement dated April 30, 2004, 95% of the
project funding was the maximum amount available to be drawn for the project. The remaining
5/1. in the amount of $50,000 was set aside and retained by the Tulsa County Industrial Authority.
Also, the actual project came in under budget which created a $1,331 unused balance. The
retained amount along with savings equals $51,331.23 and is now available for disbursement for
an Owasso Community Center project.
A budget amendment is needed in order to make the Vision funds available for expenditures in
the Community Center FY15 budget. This budget amendment would increase the General
Fund revenues and appropriated expenditures by $51,331.
RECOMMENDATION:
Staff recommends approval of a budget amendment in the General Fund increasing estimated
revenues and increasing the appropriation for expenditures in the Community Center
Department by $51,331.
The City Wil out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry Langford
Director of Recreation and Culture
SUBJECT: Request for Authorization to Discharge Fireworks
DATE: June 12, 2015
BACKGROUND:
A City of Owasso sponsored fireworks display is planned to be conducted on the evening of
Friday, July 3, 2015. City Code requires approval from the City Council for any public display of
fireworks within the city celebrating Independence Day.
Representatives of both the Fire and Police Departments have been consulted in order to
coordinate the event and ensure public safety issues are being adequately addressed.
The City sponsored celebration will be limited to the fireworks show. Imperial Fireworks Company
will once again present the fireworks display. The display will be open to the public and will
discharge from The Owasso Golf and Athletic Club. Display will begin at approximately 9:00 pm.
Various public viewing areas are available which include Owasso High School, Owasso Town
Center Shopping Center, Owasso 8th Grade Center and Owasso bih Grade Center.
RECOMMENDATION:
Staff recommends authorization to discharge fireworks and approval of a public fireworks
display to be conducted on July 3, 2015, free of charge to the public and sponsored by the City
of Owasso in celebration of Independence Day.
T y Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson
Director of Community Development
SUBJECT: Annexation (OA- 15 -04) & Rezoning (OZ- 15 -03) of Property at 11933 E 116th St N -
Future Fire Station #4
DATE: June 12, 2015
BACKGROUND:
The City of Owasso is processing application for review and approval of an annexation and
rezoning request for a property to be used as the future Fire Station #4. The subject property is
located at 11933 E 11611i St N. The property is requested to be assigned an Office Medium (OM)
Zoning upon annexation.
SURROUNDING ZONING:
Direction
Zonin
Use
Land Use Pian
Jurisdiction
North
AG
(Agriculture)
Residential
Residential
Tulsa County
Within PUD? "'
RE
Within Overlay District ?:
N/A
Water Provider
South
(Residential
Residential
Residential
City of
Estate )
Owasso
East
(Agriculture)
Residential
Transitional
Tulsa County
West
AG (Agriculture)
Residential
Transitional
Tulsa County
SUBJECT PROPERTY /PROJECT DATA:
Property Size `'
10 acres
Current Zoning
AG Tulsa Count
Proposed Use
OM - Office Medium - Fire
Station
Lots/Blocks
N/A
Number of Reserve Areas ` '
N/A
Within PUD? "'
N/A
Within Overlay District ?:
N/A
Water Provider
Washington County Rural
Water #3
Applicable Pa backs
N/A
Streets (public or private)
N/A
ANALYSIS:
The City of Owasso recently purchased the property at 11933 E 1 16th St N for use as the future
Fire Station #4. The northwest quadrant of the City of Owasso has been studied for years as the
area of town that is most in need of a fourth fire station. Locating the property along an arterial
that allows easy access to the coverage area is essential and this property met all the criteria of
the Owasso Fire Department. The property is currently zoned AG (Agriculture) in Tulsa County
and the first step to developing the property is to annex the property into Owasso's corporate
limits. The applicant is also requesting the rezoning of the subject property. Typically, when a
property is annexed into City Limits it is assigned an AG (Agriculture) zoning designation, but as a
part of this application the property is requested to be zoned OM (Office Medium). Assigning
this zoning designation will allow for the planned development of Fire Station #4.
Any development that occurs on the subject property must adhere to all subdivision, zoning,
and engineering requirements including but not limited to paved streets, landscaping, and
sidewalks. The City of Owasso will provide sanitary sewer service.
COMPREHENSIVE PLAN CONSISTENCY:
The Owasso 2025 Land Use Master Plan identifies the subject property and its surroundings as
having a future land use of Transitional. The proposed rezoning to Office Medium will be in
conformance with the Land Use Master Plan, as office uses are allowed in transitional areas.
ANNEXATION COMMITTEE:
The Owasso Annexation Committee met on May 27, 2015 and voted unanimously to
recommend approval of the annexation request.
PLANNING COMMISSION:
The Planning Commission reviewed this item at their regular meeting on June 8, 2015 and voted
unanimously to recommend approval.
RECOMMENDATION:
Staff recommends approval of annexation case OA- 15 -04, assigning an Office Medium Zoning
designation to the property through OZ- 15 -03.
ATTACHMENTS:
Area Map
Aerial Map
Zoning Map
Annexation & Rezoning
_ OA 15 -041
1 „ — 752 ft 06/02/2015 e; r_
OZ15 -03
This map represents a visual display of related geographic information_ Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up-to -date Information.
Annexation & Rezoning
1" = 752 ft OA 15 -0 06/02/2015 '
OZ15 -0 3
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up4o -date Information.
Annexation & Rezoning
1" = 752 ft OA 15 -04/ 06/02/2015
OZ 15 -03 �M
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To he sure of complete accuracy.
please contact Owasso staff for the most up -to -date inform aflon.
The City Wit o Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: East 76th Street North /Main Street Intersection Improvements
Vision 2025 Funding - Agreement for Engineering Services
DATE: June 12, 2015
BACKGROUND
The E 7&h St North is a heavily used secondary arterial in the Owasso city limits that conveys
residential and commercial traffic through the area, as well as commuter traffic to and from
Tulsa. The intersection with Main Street is extremely busy during the business hours and important
to the businesses and consumers in the area.
Main Street has and will continue to be focus area in Owasso. The original First Bank of Owasso is
located at the southwest corner of the intersection. With the building being converted to the
New City Hall, this area will become even busier. The southeastern corner of the intersection has
recently been purchased by a developer with new building construction on the horizon.
The Gathering on Main, which is a monthly one- evening festival held for the citizens of Owasso, is
celebrating its second birthday. The event is held on Main Street, North of 7611i Street North from
spring through fall. The Farmers Market, which will also be funded by Vision 2025 and be
constructed on Main Street, will increase traffic demand in the area.
With this increase in activity, the proposed improvements to the intersection at E 76th St North
and Main are needed. The focus of the project is continuing the spirit of the Main Street
Revitalization project constructed several years ago, with stamped brick crosswalks and
landscaping, an additional lane to allow for a center -turn lane, relocating water lines under 76th
Street North, updating the storm sewer under the intersection and repaving the entire
intersection. However, the first order of business is getting a design engineer procured for the
design.
ENGINEER SELECTION PROCESS:
On May 27, 2015, staff notified three (3) engineering firms that had previously worked with the
City of Owasso on transportation projects. These three (3) had previously designed projects
within budget and in a timely manner. Based on these criteria, staff issued them an invitation to
submit Letters of Interest (LOL)
The three (3) firms submitting LOIs were as follows
Poe & Associates, Inc., Tulsa, Oklahoma
McClelland Consulting Engineers, Inc., Sand Springs, Oklahoma
Tri -State Engineering, Inc., Claremore, Oklahoma
Owasso Public Works staff reviewed the submitted LOIs and selected McClelland Consulting
Engineers, Inc., as the most qualified firm.
ENGINEERING AGREEMENT /SCOPE OF WORK:
Following is the scope of work for this project:
• Topographical and Property Surveying;
• Conceptual Plan and Design Report, in including estimate;
• 30 %, 60 %, 90% and Final Design plans
• Utility Relocation Coordination
• Assistance during Bidding
• Construction Administration Services (Inspection by the City of Owasso, this item is
to be available for questions on intent and the review and approval of submittals
during construction)
• As -built Plan Preparation
On June 10, 2015, City staff and McCelland Consulting Engineers, Inc. came to an agreement
relating to the engineering service fee. If approved, cost of engineering services will be a lump
sum amount of $78,000 or 7.8% of the estimated construction cost.
FUNDING:
Funding for the engineering services is included in the Vision 2025 Funds.
RECOMMENDATION:
Staff recommends approval of an Agreement for Engineering Services for the E 761h St North and
Main Street Intersection Improvements with agreement McClelland Consulting Engineers, Inc., in
the amount of $78,000 and authorization for the Mayor to execute the agreement.
ATTACHMENTS:
Location Map
Engineering Agreement /Exhibits
r
II
CITY OF OWASSO
P.O. 180
0,6F,isso. OK 74055
918.272.4959
www.cityo fowasso. com
E 76th STREET N/ MAIN
STREET
INTERSECTION
LOCATION MAP
N
W E
s
s /a/zaia
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
761h Street North and Main Street
Intersection Widening and Beautification Project
THIS AGREEMENT, made and entered into this day of 2015 between the
City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to
as CITY, and McClelland Consulting Engineers, Inc., hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to construct the 76th Street North and Main Street
Intersection Widening and Beautification Project, hereinafter referred to as the PROJECT;
and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through Vision 2025 funds;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION which is attached hereto and incorporated by reference as part of
this AGREEMENT.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES in accordance with the schedule set forth in Attachment E,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with the
applicable laws and regulations published and in effect at the time of performance of
the SERVICES. The PROJECT shall be designed and engineered in a good and
workmanlike manner and in strict accordance with this AGREEMENT. All
engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
engineering services, which qualification shall be subject to review by CITY. Other
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS CA
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's personnel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and /or execution. These conditions and cost /execution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT
was finally constructed. ENGINEER is not responsible for any errors or
omissions in the information from others that are incorporated into the
record drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the
sealed and signed hard copies. Computer - generated drawing files furnished
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
8. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
be made on the basis of qualifications and experience as a Professional
Engineer.
9. LIABILITY AND INDEMNIFICATION.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C.2
9.1. ENGINEER shall defend and indemnify CITY from and against legal liability
for damages arising out of the performance of the SERVICES for CITY,
including but not limited to any claims, costs, attorney fees, or other expenses
of whatever nature where such liability is caused by the negligent act, error,
or omission of ENGINEER, or any person or organization for whom
ENGINEER is legally liable. Nothing in this paragraph shall make the
ENGINEER liable for any damages caused by the CITY or any other
contractor or consultant of the CITY.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
10. CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1. CITY agrees to include in all construction contracts the provisions of Articles
7.1, and 7.2, and provisions providing contractor indemnification of CITY
and ENGINEER for contractor's negligence.
10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER
as additional insureds on the contractor's general liability insurance policy.
11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
12, INSURANCE.
12.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
12.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the
aggregate, and with property damage limits of not less than $100,000
for each occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each
accident and with property damage limits of not less than $100,000 for
each accident.
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not
less than $100,000 for each occurrence.
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions
coverage to be for a minimum of $1,000,000, deductibles subject to
approval by CITY.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -3
12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CPI'Y.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a
suspended project, ENGINEER's contract price and schedule shall be
equitably adjusted.
15. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: MCCLELLAND CONSULTING ENGINEERS, INC.
501 E. Alliance Boulevard
Sand Springs, OK 74063
Attention: David R. Cross, P.E., Branch Manager
To CPPY: CITY OF OWASSO
301 W 2nd Avenue
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered
to be in default of this AGREEMENT if delays in or failure of performance shall be
due to forces which are beyond the control of the parties; including, but not limited
to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C-0
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments
A, B, C, D, and E and represents the entire and integrated AGREEMENT between
the parties; and supersedes all prior negotiations, representations, or agreements
pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may
make or approve changes within the general Scope of Services in this AGREEMENT.
If such changes affect ENGINEER's cost of or time required for performance of the
services, an equitable adjustment will be made through an amendment to this
AGREEMENT. This AGREEMENT may be amended only by written instrument
signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the
matter may, in the Director's discretion, be referred to the City Manager for
resolution. Regardless of these procedures, neither party shall be precluded from
exercising any rights, privileges or opportunities permitted by law to resolve any
dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff initially and montly
thereafter and will be available for public meetings and City of Owasso
presentations.
22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated David R. Cross as Project Manager for the PROJECT. ENGINEER agrees
that no change will be made in the assignment of this position without prior
approval of CITY.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -5
APPROVED:
City Clerk
APPROVED AS TO FORM:
City Attorney
ENGINEER
By: Max B. Hicks, CEO
Date: June 1161, 2015
CITY OF OWASSO, OKLAHOMA
Mayor
Date
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C 6
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
761h Street North and Main Street
Intersection Widening and Beautification Project
Scope of Project
Attachment A
SCOPE OF PROTECT. The PROJECT shall consist of the design and preparation of
construction documents for intersection widening and beautification project for 76th Street
North (aka 2nd Ave) & Main Street in Owasso, Oklahoma. The PROJECT will include two
through lanes in each direction and the addition of left turn lanes on 76th Street North by
widening to the south, and may include the addition of right turn lanes for Main Sheet if
funds allow. The PROJECT will include relocating 2 -3 water lines, coordinating private
utility relocations, reconstructing the storm sewer at the intersection, extending the traffic
signal lights /poles, and upgrading signal controller and equipment. Also included will be
curb and guttering, sidewalk improvements, street lighting, landscaping and installing
decorative pavement to match the main street concept north of 76n, Street North.
The approximate extents of PROJECT will be the railroad tracks to the west, Birch Street to
the east, the mid -block alley to the north and 3rd Avenue to the south.
The construction documents will be prepared utilizing the CITY of Owasso and Oklahoma
Department of Transportation standard drawings, details, and specifications.
The PROJECT will be funded by the CITY of Owasso. The CITY of Owasso will advertise,
bid, and administer the PROJECT'S construction.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C-7
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
761h Street North and Main Street
Intersection Widening and Beautification Project
Scope of Services
Attachment B
The services to be performed by the ENGINEER under this AGREEMENT will consist of
providing civil engineering services for the SCOPE OF PROTECT presented in Attachment
A, as directed by the City by a notice to proceed or in a work order.
Further, it is understood and agreed that the date of beginning, rate of progress, and the
time of completion of the work to be done hereunder for each assignment are essential
provisions of this AGREEMENT; and it is further understood and agreed that the work
embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and
receipt of Notice to Proceed. It is further understood that all reviews and conceptual
designs will be prepared in accordance with the City of Owasso design criteria and
specifications for construction.
B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, the
following tasks:
B.La) CONCEPTUAL DESIGN REPORT (30 %)
B.1.a) 1. Attend Initiation meeting with City staff.
13.1.a) 2. Perform a topographic design and utility survey of 76th Street
North & Main Street intersection within the following limits: 300'
North - 500' East - 450' South - 600' West of the intersection, 75'
wide or to building face. The survey will include:
• Identify property lines and ownerships
• Topographic & Utility locations within the area stated
above
• Contours of 1.0 -foot interval unless otherwise specified
• Finish Floor elevations of buildings at enhances
• Provide drawings in .dwg format for AutoCAD
B.La) 3. Collect 24 -hour traffic count data and peak hour turning
movement on all four legs of the intersection. Utilizing collected
traffic data complete a traffic study of the intersection to current
"no- build" conditions and future 10 -year scenario without
improvements and with improvements. The primary traffic study
improvement scenario will be the addition of EB and WB left turn
lanes.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS G8
Attachment B (con't)
Secondary improvement scenario will be the need for the addition
of right turn lanes for NB and SB traffic.
B.1.a) 4. Conduct geotechnical investigation and submit a geotecluuical
report including pavement design.
B.1.a) 5. Prepare conceptual drainage design of the intersection.
B.l.a) 6. Design of of conceptual landscape design and layout.
B.l.a) 7. Prepare conceptual design drawings, opinions of probable
construction costs, and Conceptual Design Report.
B.1.b) PRELIMINARY DESIGN PHASE (60 %)
B.l.b) 1. Finalize Conceptual Design Report by addressing City's
comments.
B.l.b) 2. Prepare Preliminary Design (60 %) of the proposed roadway,
drainage, City waterline, landscape, and traffic signal
improvements.
B.1.b) 3. Coordinate preparation of right -of -way and easement legal
descriptions / exhibits and staking of right -of -way and easement
corners in field. Includes up to 4 property reports.
B.1.b) 4. Prepare construction drawings for the proposed improvements
including plans, profiles, cross - sections, and details in AutoCAD
format.
13.1.b) 5. Prepare construction cost estimates from conceptual opinions of
probable construction costs.
B.Lb) 6. Prepare and deliver 60% Preliminary Design Submittal to City for
review and comment in 11 -inch by 17 -inch hardcopy format.
B.l.c) FINAL CONSTRUCTION DOCUMENTS (90/100 %)
B.1.c) 1. Prepare Final Design (90 %) and construction documents for the
proposed roadway, drainage, City waterline, landscape, and
traffic signal improvements.
B.l.c) 2. Prepare special provisions to modify CITY, and /or ODOT
standard construction specifications if required.
B.l.c) 3. Update construction cost estimates to reflect final construction
documents.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS 9
Attachment B (con't)
B.1.c) 4. Finalize Construction Documents based upon City 90% review
comments. Submit final documents to City for approval.
Coordinate with City to obtain their approval of Project as
required.
B.Ld) LIMITED BIDDING ASSISTANCE SERVICES
B.1.d) 1. Answer Contractor questions forwarded during bidding period
and attend Pre -Bid Conference. Prepare Bid Tabs and Letter of
Award Recommendation.
B.1.e) LIMITED CONSTRUCTION PHASE SERVICES
B.1.e) 1. Attend Pre -Work Conference, answer RFIs, prepare change order
items, review and approve contractor submittals and visit site
when requested by City of Owasso. Attend substantial
completion meeting and prepare Record Drawings.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS CG10
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
7611 Street North and Main Street
Intersection Widening and Beautification Project
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
C1 Reports, Records, etc: To furnish, as required by the work, and not at the expense of
the ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT
C.1.2 Standard construction drawings and standard specifications
C.13 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access: Provide access to public and private property when required in performance
of ENGINEER's services.
C_3 Staff Assistance: Designate the City Engineer (or another individual designated in
writing) to act as its representative in respect to the work to be performed under this
AGREEMENT, and such person shall have complete authority to transmit
instructions, receive information, interpret and define CITY'S policies and decisions
with respect to materials, equipment, elements and systems pertinent to the services
covered by this AGREEMENT.
C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
Attachment B. Further, CITY will furnish assistance as required in obtaining
locations of other utilities, including excavations to determine depth.
C.3.2 Furnish legal assistance as required in the preparation of bidding,
construction and other supporting documents.
C_4 Review: Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C-11
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
761" Street North and Main Street
Intersection Widening and Beautification Project
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as the work progresses; and within 30
calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon
percent complete at the time of billing. Invoices shall be accompanied by such
documentation as the CITY may require in substantiation of the amount billed.
D.1 Total Compensation: For the work under this project the total maximum billing
including direct costs and subconsultant services shall be Seventy Eight Thousand
Dollars ($78,000.00) which amount shall not be exceeded without further written
authorization by CITY.
D.2 The method for determining compensation will be lump sum as negotiated and
defined below:
D.2.1 "Lump Sum' will be the total compensation paid to the Consultant for
services rendered. The Lump sum will include all cost to the Consultant
including labor, overhead, material, travel, Sub - Consultant administrative
fees on professional services sub - contracted to others, and other direct costs
in the conduct of the work.
DA Additional Services: Unless otherwise provided for in any accepted and authorized
proposal for additional services, such services shall be compensated for on the same
basis as provided for in Attachment D.
D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid
for services performed to the effective date of termination.
D.6 Conditions of Payment
D.6.1 Progress payments shall be made in proportion to services rendered and
expenses incurred as indicated within this AGREEMENT and shall be due
and owing within thirty days of ENGINEER'S submittal of his progress
payment invoices.
D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written
notice to CITY, request renegotiation of compensation.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS 12
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
761" Street North and Main Street
Intersection Widening and Beautification Project
Schedule
Attachment E
E. SCHEDULE. The schedule for general engineering services for the PROJECT is
provided as follows:
E.1. Notice to Proceed: June 22nd, 2015
E.2. Substantial Completion: January 20th, 2016
Attachment E (cori t)
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C- 13
A
T
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ti
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A
2
00
m
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m
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7611 Street AoiihrT-fain Strcet Intcrswtion W'idenina and Beautitiention Project
City of Owe$so
Proposed Schedule
ID 0
- Task Name
Duration 1
Stan Jun '15 Ju115
_
';Aug '15 - +Sep-15 Oct 115
'Nov'15 Dec'15 Jan '16
i
Protect Durallon
213 days
Mon 6/22M5
2
Conceptual Plan & Design Report
89 days
Mon 6!27115
3
Topographical & Property Surveying
30 days
Mon 6/22/15
4
Georechnical laves tigalions(if needed)
30 days
Mon 6/22/15 0
_- 5
Traffic Data Collection & Study
45 days
Mon 6/22/15
6
Conceptual Design & Report
30 days
Thu 816/15
7
Conceptual Plan (30 %) & Design Report
0days
Fri 9/4/15
8
City Review
14 days
Sat 96/15
9 !
Preliminary Design
59 days
Sat 9M9115;
.. ..,
t0
..
PrdirrBnary Design
45 days
Set 9!19115.
11 -'
Preliminary Design (60 %)Submittal
Ddays
Mon 11?15
-12
City Review
14 days
Tue 11!3/15
!;
19_.L•!
Final Design
65 days
Tue 11/17/15
14
Final Design
30 days
Toe 11/17/15
i
15 i
Final Design Suarnital (90 %)
0 days
Wed 12/16/15
�16
-- City Final Review
14 days
Thu 12/17/15'
17
Final Comment Revisions -
7 days
Thu 12!37/15
18
Pre- R4ytar Design Submifal
Odays
Wed 116/76
_ -19 j
City Premylar Review
7 days
Thu 1/7116 -
-20 1
Premylar Comment Revisions
7days
Thu 1 /14MG -
21 -
Submit Mylars(100 %)
0days
Wed 1120/16
Task
0
Milestone ♦
External Tasks �.
Split
Summary
External Milestore j>
Progress
®
Protect Summary
Deadline V
Page 1
A.
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nrity Wit out limits.
MEMORANDUM
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Tim Doyle
General Services Superintendent
SUBJECT: Recommendation for Contract Award - Pavement Striping Project
DATE: June 12, 2015
BACKGROUND:
Included in the FY 2014 -2015 Streets Division Budget is $ 86,285 for a pavement striping project.
Staff prepared the contact document, specifications and plans that included a base project for
striping on 76th Street North, 86th Street North, 1061h Street North, East Owasso Expressway, and
miscellaneous locations. (See Attachment A - 2014 -2015 Pavement Striping Project Map for
specific locations.) One alternate project was developed to provide flexibility for the selection of
additional striping as funding allows.
SOLICITATION OF BIDS:
In accordance with state statutes, a notice to bidders was published in the Tulsa World on Friday,
May 22, 2015 and Friday, May 29, 2015 to solicit bids for the Pavement Striping Project. In
addition, four vendors and two plan houses were also notified of the bid opportunity. The bid
opening occurred on June 12, 2015 with two contractors submitting bids. A summary of the bids
is included. (See Attachment B - Bid Tabulation.)
City staff completed their bid evaluation, and determined the Road Safe Traffic Systems, Inc. bid
met the bid requirements. Road Safe Traffic Systems, Inc. was awarded the FY 2013 -2014 Striping
Project and is a competent, qualified, responsible bidder. In addition, staff determined that the
base project and alternate project are within the approved budget.
FUNDING:
Funding is included in the FY 2014 -2015 Street Division Budget. It is also important to note, there
may be a recommendation to City Council to carry-over this project funding in July 2015 should
the project not be completed by fiscal year end.
RECOMMENDATION:
Staff recommends City Council award of the 2014 -2015 Pavement Striping Project, including the
base project and alternate project to Road Safe Traffic Systems, Inc., Tulsa, Oklahoma in the
amount of $82,248.54
ATTACHMENTS:
A. 2014 -2015 Pavement Striping Project Map
B. Bid Tabulation
C. Road Safe Traffic Systems, Inc. - Bid Document
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ATTACHMENT B
CITY OF OWASSO
PUBLIC WORKS - STREETS DIVISION
2014 -2015 PAVEMENT STRIPING PROJECT
Vendor
Base Bid
lAlternate#1
ITOTAL
Advanced Workzone Services:
$84,333.15
$21,591.001-
$105,924.15
Road Safe Traffic Systems, Inc.:
$71,602.94
$10,645.60
$82,248.54
Bid Opening: June 12, 201510:00 a.m.
ATTACHMENT C
has not sought by collusion to obtain for himself /herself any advantage over any other
Bidder or over OWNER.
5. BIDDER will complete the work in accordance with the Contact Documents for the
following prices:
BID SCHEDULE AND FORM
FY 2014 -2015 PAVEMENT STRIPING PROJECT
CITY OF OWASSO, OKLAHOMA
BASE BID:
Item
Description
Unit
Quantity
Unit Cost
Total Cost
1
4" White Stripe
LF
S
2
4" Yellow Stripe
LF
���
3
12" Yellow Stripe
LF
4
24" White Stop Bar
LF
118,m
� SO
5
8" White Crosswalk Stripe
LF
6
White Arrow Symbol - Turn or Straight
EA
7
White Text "ONLY"
EA
] 00
8
White Arrow Symbol — Combination
EA
s
IS-6.06
06
9
12" White Stripe
LF
188
Q( d
Ito
10
2' x 8' Crosswalk Block Removal
EA
154
1-
Se b�
o
11
4" Stripe Removal
LF
1
I D
�� b
12
Symbol Removal — Arrow
EA
1
AS. 00
gyp(
eD0
13
Text Removal — "ONLY"
EA
1
14
Project Allowance (10% of base bid)*
LS
1
TOTAL BASE BID:
"` Use of Project Allowance is at the sole discretion of the City of Owasso.
0510 00200 -Page 3 of 7
ALTERNATE BIDS:
ALTERNATE #1: N 129 H E Ave (E 66"' ST N TO E 76M ST N)
Item
Description
Unit
Quantity
Unit Cost
Total Cost
1
4" White Stripe
LF
10,556
_ a
33
S.d 6 6. Zi
2
4" Yellow Stripe
LF
10,377
3
12" Yellow Stripe
LF
63
7a
4
24" White Stop Bar
LF
58
M5-.
urn Arrow
EA
2
ext "ONLY ",
EA
1
SD • 60
TOTAL ALTERNATE 91: 1 JQ0 %4Is. E LL
- -BIDS-
BASE BID:
ALTERNATE 41: � �) "I � • b�
Note: OWNER reserves the right to award all or part of the project, based on available funds.
6. BIDDER aelmowledges that estimated quantities used in preparation of the unit Price Bid
are not guaranteed and are solely for the purpose of comparison of Bids. Final payment for
all Unit Price Bid items will be based on actual quantities provided, determined as provided
in the Contract Documents.
0510 00200 - Page 4 of 7
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Linda Jones
Finance Director
SUBJECT: Supplemental Appropriations Fiscal Year End
DATE: June 12, 2015
BACKGROUND:
The City of Owasso operates under the provisions of the Municipal Budget Act. In accordance
with the Budget Act, all funds of the City with revenues and expenditures are required to have
annual budgets. Expenditures may not legally exceed the appropriation or budget within a
department or a fund.
The City Manager has the authority to transfer appropriations between line items within a
department or to transfer appropriations between departments within the same fund. An
increase in total appropriations in a fund requires City Council approval.
The trust authorities (OPWA and OPGA) are required to prepare an annual budget and submit a
copy to the City as beneficiary of the trust. However, there are no further requirements such as a
legal restriction on spending.
Staff is requesting City Council consideration of a budget amendment in the General Fund.
General Fund Sales Tax Revenue and Transfer
Under the pledged revenue requirements of the OPWA bond indentures, the City transfers all of
its sales tax collections to the OPWA Sales Tax Fund. The OPWA then transfers two cents of the
sales tax, less payback agreements, back to the General Fund and transfers one cent of the
sales tax, less debt service and the CIP payback, to the Capital Improvements Fund.
The sales tax collections for the year total $22,730,000 which is more than the budgeted revenue.
Due to the excess sales tax revenue in the General Fund, the sales tax transfers to and from the
OPWA Sales Tax Fund will exceed budget. Budget amendments in the amount of $530,000 are
requested to allow for the transfer of those unexpected revenues and to ensure compliance
with the voter - approved sales tax ordinance.
RECOMMENDATION
Staff recommends City Council approval of a budget amendment in the General Fund
increasing the estimated revenue and the appropriation for expenditures by $530,000.
The City wit lout Limits.
TO:
The Honorable Mayor and City Council
FROM:
Linda Jones
Finance Director
SUBJECT:
Resolution 2015 -12
FY 2015 -2016 Annual Operating Budget
DATE:
June 12, 2015
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
OPWA Fund, OPGA Fund and other funds has been developed and was transmitted for City
Council review on May 12, 2015. The proposed budget was discussed during the May and June
Council work sessions. Printed copies of the proposed budget have been available for public
viewing at City Hall, the Owasso Library, and on the City's website.
On May 28, 2015, legal notice of a public hearing was published in the Owasso Reporter, and
such hearing was conducted on June 2, 2015. The public hearing provided opportunity for
citizen comment and questions relating to the proposed budget.
Resolution 2015 -12 provides for the adoption of a fiscal year budget for the City of Owasso,
Oklahoma.
RECOMMENDATION:
Staff recommends approval of Resolution 2015 -12 adopting a Fiscal Year 2015 -2016 budget for
the General Fund and Other Funds as established by the Owasso City Council,
ATTACHMENT:
Resolution 2015 -12
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2015 -12
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL
YEAR 2015 -16 FOR THE GENERAL FUND AND OTHER FUNDS AS ESTABLISHED BY THE
OWASSO CITY COUNCIL; ESTABLISHING LEVELS OF EXPENDITURES BY DEPARTMENT
AND ESTABLISHING BUDGET AMENDMENT AUTHORITY AS PROVIDED BY STATUTE; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, The City of Owasso has adopted the provisions of the Oklahoma Municipal Budget Act
(the Act); and
WHEREAS, The City Manager has prepared a budget for the fiscal year ending June 30, 2016 (FY
2015 -2016) consistent with the Act: and
WHEREAS, The Act provides for the City manager, or designee, to transfer any unexpended and
unencumbered appropriation from one department to another within the same fund; and
WHEREAS, The budget has been formally presented to the Owasso City Council at least 30 days
prior to the start of the fiscal year in compliance with the Act; and
WHEREAS, The Owasso City Council published notice of a Public Hearing, and conducted the
Public Hearing on June 2 2015, in compliance with the Act.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA,
THAT: The City Council of the City of Owasso does hereby adopt the FY 2015-
2016 Budget with total resources available in the amount of $68,934,791
and total fund /departmental appropriations in the amount of
$68,934,791; legal appropriation are hereby established as shown on
"Attachment A" for each fund and department; and
THAT: The encumbrances and unexpended appropriation balances for
capital projects in the Capital Improvements Fund, the Ambulance
Capital Fund, the Public Safety Capital Fund, the Park Development
Fund and the Capital Improvement Grants Fund for Fiscal Year 2014-
2015 be and the some are hereby reappropriated to the some funds,
accounts and for the same purposes for Fiscal Year 2015 -2016 unless the
project or purpose is designated or declared closed or completed; and
THAT: The Sinking Fund Schedules for June 30, 2015 and Sinking Fund Estimate
of Needs for Fiscal Year Ending June 30, 2016 are hereby approved to
be Filed with the County Excise Board; and
THAT: The effective date of this Resolution shall be July 1, 2015.
PASSED, ADOPTED AND APPROVED this 16th day of June, 2015, by the City Council of the City
of Owasso, Oklahoma.
Jeri Moberly, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
City Resolution 2015 -12
Attachment A
Budget Summary - fiscal Year 2015 -2016
Appropriation by Fund & Department
General Fund
Municipal Court
$257,484
General Fund
Managerial
812,874
General Fund
Finance
683,121
General Fund
Human Resources
454,633
General Fund
General Government
423,500
General Fund
Information Technology
888,541
General Fund
Support Services
449,561
General Fund
Community Development
724,220
General Fund
Police Services
5,291,345
Half -Penny Sales Tax Fund
Police Services
1,370,833
General Fund
Police Communications
888,763
General Fund
Animal Control
215,953
General Fund
Fire Services
4,354,313
Half -Penny Sales Tax Fund
Fire Services
1,370,833
General Fund
Emergency Preparedness
81,306
General Fund
Engineering
667,406
General Fund
Streets
929,515
Half -Penny Sales Tax Fund
Streets
1,174,823
General Fund
Stormwater
565,403
General Fund
Cemetery
74,462
General Fund
Parks
500,714
General Fund
Culture & Recreation
238,543
General Fund
Community Center
235,753
General Fund
Historical Museum
30,270
General Fund
Economic Development
131,194
General Fund
Interfund Transfers Out
23,850,000
Ambulance Service Fund
Ambulance Operations
1,349,300
Ambulance Capital Fund
Ambulance Operations
223,600
Public Safety Capital Fund
Police Services
-
Public Safety Capital Fund
Fire Services
226,770
E -911 Fund
Police Communications
231,302
Cemetery Care Fund
Cemetery
4,600
Emergency Siren Fund
Emergency Preparedness
24,000
Juvenile Court Fund
Juvenile Court
28,000
Hotel Tax Fund
Economic Development
58,850
Hotel Tax Fund
Strong Neighborhoods
156,280
Stormwater Management Fund
Stormwater
708,695
Stormwater Management Fund
Interfund Transfers Out
265,735
Capital Improvements Fund
Capital Projects
5,792,358
Park Development Fund
Capital Projects
-
Capital Improvement Grants Fund
Capital Projects
6,989,666
City Garage Fund
Vehicle Maintenance
511,167
Self- Insurance Fund
General Government
5,570,000
Sinking Fund
General Government
129,105
Total Appropriations
$68,934,791
The City Wit out Limits.
TO: The Honorable Mayor and City.Council
City of Owasso
FROM: Sherry Bishop
Assistant City Manager
SUBJECT: Ordinance 1055 - Amending Code of Ordinances Section 7 -104,
Competitive Bidding
DATE: June 12, 2015
BACKGROUND
The Owasso Code of Ordinances authorizes, restricts and defines requirements for bidding and
purchasing as provided for by the city charter.
On March 3, 2015, Owasso citizens voted to approve several Charter amendments. Among the
changes was the removal of language that required competitive bidding for a contract for
public improvements of more than $2,000 and replaced it with language that requires
compliance with the Oklahoma Public Competitive Bidding Act of 1974 which requires sealed
bids on public improvements projects of more than $50,000.
The expectation was to repeal the section of code specific to public improvements between
$2,000 and $25,000 if the Charter change was approved by voters.
BIDDING REQUIREMENTS:
The Owasso Code of Ordinances, Section 7 -104 defines the process for competitive bidding.
Section 7 -105 defines when competitive bidding is not required. (See attachment.)
Currently, a verbal quote bid process is defined for public improvement contracts between
$2,000 and $25,000. For all other types of purchases of more than $25,000, the code defines a
sealed bid process.
If the Code was amended to remove language requiring bids for public improvements between
$2,000 and $25,000, those contracts would be authorized through the normal purchasing
processes.
As is currently required, public improvement contracts between $25,000 and $50,000 would be
bid as defined in Section 7 -104 (F) of the Code. Public improvement contracts for more than
$50,000 would be bid as defined in the Oklahoma Public Competitive Bidding Act.
RECOMMENDATION
Staff recommends approval of Ordinance 1055, amending Part 7, Chapter 1, Section 7 -104, by
repealing subsection (E) which established a bid process for contracts for public improvements
between $2,000 and $25,000.
ATTACHMENT:
Ordinance 1055
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1055
AN ORDINANCE RELATING TO PART SEVEN, FINANCE AND TAXATION, CHAPTER ONE,
FINANCE AND BUDGET ADMINISTRATION, SECTION 7 -104, COMPETITIVE BIDDING, OF
THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING SAME
BY REPEALING SUBSECTION (E) ESTABLISHING BID PROCESS FOR PUBLIC IMPROVEMENTS
BETWEEN $2,000 AND $25,000.
THIS ORDINANCE AMENDS PART 7, CHAPTER 1, SECTION 7 -104, OF THE CITY OF OWASSO CODE OF
ORDINANCES BY REPEALING SECTION 7- 104(E).
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT:
SECTION ONE (1): Part Seven, Finance and Taxation , Chapter 1, Finance and Budget
Administration, Section 7 -104, Competitive Bidding, of the Code of Ordinances of the City of
Owasso, Oklahoma, shall be amended by repealing subsection (E) and codifying the remainder of
section 7 -104 as follows:
SECTION TWO (2):
SECTION 7 -104 COMPETITIVE BIDDING
A. The City shall adhere to the provisions of Oklahoma Statues (1991), Title 61, Sections 101 et
seq. when determining when competitive bidding is required and the manner in which competitive
bids are obtained.
B. If the City Charter provides for additional competitive bidding requirements, such
additional requirements shall be met.
C. In addition to the requirements of (A) above, public trusts created pursuant to O.S. Title
60, Section 176, of which the City is beneficiary, shall also follow the competitive bidding provisions
of Section 176(g) of Title 60.
D. The City is authorized to employ, implement and utilize auction electronic bidding in
accordance with the provisions of 11 O.S. § 17 -115. The Administration of the City is hereby
authorized to promulgate policies and procedures for implementation of the auction electronic
bidding as authorized by state law to the fullest extent thereof.
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� arr r,o 2.,r m F4qnre, 1@1_11169q ;h $25,990, L
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F. Before any purchase, or contract for, supplies, materials, equipment or contractual
services are made, as otherwise provided below, including lease contracts with options to purchase,
the City purchasing authority shall give written notice for sealed bids to at least three (3) persons,
firms or corporations dealing in and able to supply the same, a request for quotation, or invitation to
bid, and specifications, to give the opportunity to bid; or publish notice of the proposed purchase in
a newspaper of general circulation within the city. He shall favor a person, firm or corporation in the
city when this can be done without additional cost to the City; but he shall submit requests for
quotation to those outside the city when this may be necessary to secure bids or to create
competitive conditions, or when he thinks that by so doing he can make a saving for the city and
shall purchase from them when he can make a saving for the city. All bids shall be sealed and shall
be opened in public at a designated time and place. He may repeatedly reject all bids, and again
may submit to the same or other persons, firms or corporations the request for quotation, or incitation
to bid, or again publish notice of the proposed purchase. He may purchase only from the bidder
whose bid is most advantageous to the City, considering price, quality, date of delivery and so on,
and in case of a tie, may purchase from on of those tying, or may divide the purchase among those
tying, always accepting the bid or bids most advantageous to the City. (Ord No. 819, 07/50/2005;
Ord. No. 842 02/21/2006)
SECTION THREE (3): Repealer
All ordinances, or parts of ordinances, in conflict with this ordinance are repealed to the extent of
the conflict only.
SECTION FOUR (4): Declaring an Effective Date
The provisions of this ordinance shall become effective thirty (30) days from the date of final passage
as provided by state law.
SECTION FIVE (5): Severability
If any part or parts of this ordinance are held invalid or ineffective, the remaining portion shall not be
affected but remain in full force and effect.
SECTION SIX (6): Codification
The City of Owasso Code of Ordinances is hereby amended by repealing Section 7- 104(E) with the
remaining provisions in 7 -104 renumbered as appropriate.
PASSED by the City Council of the City of Owasso, Oklahoma on the 151h day of June, 2015.
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
APPROVED as to form:
Julie Lombardi, City Attorney
Jeri Moberly, Mayor
O—T City Wit out Limits.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Julie Trout Lombardi
City Attorney and General Counsel
SUBJECT:
Amendment to Ordinances Governing Door -to -Door Solicitors and
Resolution Establishing Fee Schedule
DATE:
June 12, 2015
BACKGROUND:
The chapter within the Owasso Code of Ordinances governing door -to -door solicitors was
previously amended in June, 2011 at which time additional requirements to obtain a solicitor's
license were imposed. Despite the enhanced requirements, commercial door -to -door solicitors
in Owasso continue to present numerous challenges and concerns for citizens and law
enforcement. Staff has proposed supplemental amendments to the ordinances governing
solicitor licenses in an effort to address these issues.
The primary amendment to this section creates a "No Knock" list containing residential
addresses whose occupants do not wish to receive commercial solicitations of any kind. Citizens
will be able to place their addresses on the list through a variety of methods. The list would be
provided to solicitors when they receive their license, and they would be prohibited from
soliciting at all addresses on the "No Knock" list. Failure to comply could result in revocation of
the solicitor license. It is important to recognize that a "No Knock" list provision would not be
applicable to non - profit vendors (such as school groups, Girls Scouts, etc...) or to persons
seeking to disseminate political or religious information. Only commercial door -to -door vendors
would be affected by this amendment.
In addition to the "No Knock" list, the proposed amendments would additionally exempt non-
profit youth organizations from the requirement to obtain a solicitor license. Instead, notice shall
be given to the City Clerk's office that a non - profit youth group is engaging in door -to -door
solicitation. This will facilitate awareness by law enforcement of what groups are engaged in
door -to -door sales and allow City staff to answer inquiries from citizens.
A proposed resolution establishing a fee schedule for solicitor licenses has also been attached
for Council review and consideration. Previously, fees for daily, weekly and six -month solicitor
licenses were listed in the ordinance. Staff recommends removing the fee schedule from the
ordinance and establishing fees by resolution instead. This allows greater flexibility for changes
within the fee schedule, if necessitated, given that resolutions are not subject to the costly
publication requirements statutorily mandated by amendment of an ordinance. The proposed
fee categories in the resolution have been changed to weekly and monthly solicitor licenses
along with a nominal fee for duplicate licenses. The proposed weekly and monthly fees are
inclusive of all administrative and background check costs.
PROPOSED ACTION:
Approval of Ordinance 1054 amending the ordinances governing solicitor licenses and
additional approval of Resolution 2015 -11 establishing a fee schedule for weekly, monthly and
duplicate licenses.
RECOMMENDATION:
Staff recommends approval of Ordinance 1054 and Resolution 2015 -11.
ATTACHMENTS:
Ordinance 1054
Resolution 2015-11
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1054
AN ORDINANCE RELATING TO PART 9, LICENSING AND BUSINESS REGULATIONS, CHAPTER 1,
SOLICITORS, SECTIONS 9 -101 THROUGH 9 -114, OF THE CODE OF ORDINANCES OF THE CITY OF
OWASSO, OKLAHOMA.
THIS ORDINANCE AMENDS PART 9, CHAPTER 1, OF THE CITY OF OWASSO CODE OF ORDINANCES
BY AMENDING THE SECTIONS NAMED ABOVE AND TO BE CODIFIED AS SHOWN BELOW.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT:
SECTION ONE: Part Nine, Licensing and Business Regulations, Chapter One, Solicitors, of
the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended as follows:
CHAPTER ONE SHALL BE AMENDED IN ITS ENTIRETY AS FOLLOWS.
CHAPTER 1
SOLICITORS
Section 9 -101
Definitions
Section 9 -102
Issuance
Section 9 -103
License Required
Section 9 -104
Application Required
Section 9 -105
Display of License
Section 9 -106
No Knock List
Section 9 -107
Prohibited Acts
Section 9 -108
License Record
Section 9 -109
License Period and Fee Schedule
Section 9-110
Transfer of License Prohibited
Section 9-111
Replacement of Lost License
Section 9-112
Grounds for Denial or Revocation of License
Section 9-113
Process of Revocation or Denial of License and Appeal
Section 9 -114
Penalty
SECTION 9 -101 DEFINITIONS
The listed terms and phrases, as used in this section, shall be defined as follows
License: The written authority of the City, issued by its duly authorized agent, employee
or officer, conferring permission on some person to pursue and exercise a trade,
occupation, or business for a definite period of time within the limits of the City, under the
conditions prescribed by ordinance.
2. Solicit: Includes any one or more of the following
a. Selling or offering for sale, or taking or attempting to take orders for the sale of
goods or services of any kind character or description;
b. Requesting directly or indirectly contributions of funds on the plea or
representation that such contributions will be used for a charitable purpose;
c. Peddling as defined in this section.
3. Solicitor: Any person who solicits.
4. Peddle: To travel from house to house, door to door, street to street, or place to place,
carrying, conveying, or transporting goods, wares, or merchandise for the purpose of
offering and exposing the same for sale.
5. Peddler: Any person who peddles.
State Law Reference: Municipal powers to levy occupational license taxes, 1 1 O.S. Sections 22-
106, 22 -107.
SECTION 9 -102 ISSUANCE
The issuance of all licenses, collection of all license fees, inspection of all licenses, and the
enforcement of license conditions and revocation of licenses, shall be under the
jurisdiction of the City Clerk, except where such duties are placed elsewhere by the
ordinance prescribing the particular license.
2. No license for soliciting shall be issued until a satisfactory application has been submitted
and approved, the required license fee has been paid to the City Clerk and all other
conditions and requirements under this section have been satisfied.
SECTION 9 -103 LICENSE REQUIRED
It is unlawful for any person, firm or corporation, either as principal, officer, agent, servant or
employee, to engage in any of the callings, trades, professions or occupations for which a
license is required, other than non - profit youth organizations, in this section, including soliciting,
without first paying to the City Clerk the required fee and procuring a license as required by this
section from the City Clerk. Notice shall be given to the City Clerk's office by non - profit youth
organizations prior to engaging in door -to -door solicitation.
SECTION 9 -104 APPLICATION REQUIRED
Applicants for a Solicitor's license must complete and submit an application provided by the
City Clerk which shall include no less than the following information and attachments:
1. Name and current address of the individual, business, or organization, to include phone
and email contact information;
2. Details of solicitation, to include beginning and end date and description of goods or
services to be sold;
3. Detailed personal information and physical description of solicitor(s);
4. Social security number, current, valid driver's license or state issued identification card of
solicitor;
5. Vehicle information relating to vehicles used in the solicitation, to include make, model,
year, tag number and a copy of vehicle's current insurance verification;
6. A statement as to whether or not the applicant has been convicted of a felony or
misdemeanor involving moral turpitude within the past five (5) years;
7. Valid and current State of Oklahoma sales tax permit information, unless the applicant
can prove to the City Clerk's satisfaction that such permit is not mandated under the
definition of the State Tax Code.
SECTION 9 -105 DISPLAY OF LICENSE
All persons issued a license under this section shall at all times display the license prominently on
their person, shall carry at least one (1) form of photo identification, and shall produce the
license and photo identification for inspection and review at any time upon request by any City
official, law enforcement officer or person to whom the solicitor is attempting to solicit or peddle.
Section 9 -106 NO KNOCK LIST
The City Clerk shall prepare and maintain a list of all residents within the City who desire
to prevent soliciting and peddling at their residence which shall be known as the No
Knock List. Residents of the City who desire to have their addresses placed on the No
Knock List may do so by contacting the City Clerk's office.
2. Solicitors must obtain a copy of the No Knock List from the City Clerk's office at the time
they obtain a license, and are expressly prohibited from soliciting or peddling at any
residence listed on the No Knock List. Contacting residents in disregard of the No Knock
List may result in revocation of a Solicitor's license and /or assessment of a fine.
3. This provision shall not apply to non - profit organizations, groups and associations.
SECTION 9 -107 PROHIBITED ACTS
The following acts are prohibited and may result in the revocation of any person's license:
It shall be unlawful for a Solicitor to ring the bell, or knock on the door, or otherwise
attempt to gain admittance for the purpose of soliciting at a residence or dwelling which
is listed on the No Knock List or upon which a sign stating "No Solicitors," "No Trespassers,"
or words of similar import indicating such persons are not wanted on the premises, is
painted, affixed or otherwise plainly displayed to public view either on or near the
primary entrance of the residence. This paragraph shall not apply to any Solicitor who
gains admittance to a residence either by invitation or consent of the residence's
occupant.
2. It shall be unlawful for any Solicitor to solicit between the hours of dusk and 9:00 a.m.
SECTION 9 -108 LICENSE RECORD
The City Clerk shall maintain a record of all Solicitor licenses issued under this section showing the
date of the issuance, the person to whom the license was issued and the time period covered
by the license.
SECTION 9 -109 LICENSE PERIOD AND FEE SCHEDULE
1. The license fee which shall be charged by the City Clerk for a Solicitor license shall
include the cost of a background check and shall be established by resolution of the
City Council.
2. No license fee shall be charged to a non - profit organization. A non - profit organization is
defined as any organization or corporation organized not for profit but for the promotion
of the welfare or education of others and which is exempt from federal and /or state
income fax by virtue of its non - profit status. A registration form shall be completed and
submitted whenever members or representatives of a non - profit will be soliciting or
peddling within the City.
SECTION 9 -110 TRANSFER OF LICENSE PROHIBITED
No Solicitor license may be sold or otherwise transferred. Each license is issued on consideration
of the fitness of an applicant to hold that license and shall not be transferred.
SECTION 9 -111 REPLACEMENT OF LOST LICENSE
Whenever an original license has been lost or destroyed, the City Clerk shall issue a duplicate
license. The fee for a duplicate license shall be established by resolution of the City Council.
SECTION 9 -112 GROUNDS FOR DENIAL OR REVOCATION OF LICENSE
Licenses issued under the provisions of this section may be denied or revoked by the City Clerk
for any of the following reasons:
1. Fraud, misrepresentation, or false statement contained in application for license;
2. Fraud, misrepresentation, or false statement made in the course of carrying on the
business as a solicitor, exhibitor, or as a canvasser;
3. Conviction of any felony or misdemeanor involving moral turpitude within the past five
(5) years;
4. Conducting the business of soliciting in an unlawful manner, or in such a manner as to
constitute a breach of the peace, or to constitute a menace to the health, safety, or
general welfare of the public. This shall include soliciting at residences listed on the No
Knock List or those plainly displaying a No Soliciting or No Trespassing sign as provided for
herein.
SECTION 9 -113 PROCESS OF REVOCATION OR DENIAL OF LICENSE AND APPEAL
All licenses issued by the City shall be subject to revocation by the City Clerk upon any
breach of any condition prescribed by ordinance for the regulation of such licensed
occupation or in the event such licensee operates such licensed occupation or business
in violation of the laws of the City or the state, or in violation of any law or regulation of
the United States Government,
2. The City Clerk's office shall give notice either in person, by telephone, mail or email to the
licensee of the denial or revocation of their license. If mailed, the notice shall be sent to
the address listed on the application or license. The license shall stand revoked or
denied from the time notice is made to the licensee either in person or by telephone or is
received by mail by the licensee.
3. Any licensee may appeal a denial or revocation to the City Manager within ten (10)
days after delivery or receipt of the notice by filing a written request with the City Clerk
for a hearing. The hearing shall be held by the City Manager or his or her designee. The
appealing licensee may be represented by counsel. The hearing shall be conducted in
an informal manner, but no license shall be revoked or denied except upon a
preponderance of the evidence. The City Manager or his or her designee may affirm,
modify or vacate the order of revocation or denial, and his or her decision shall be final.
SECTION 9 -114 PENALTY
Any person who engages in soliciting or peddling without a valid license or permit as required, or
who violates any provision of this section, is guilty of an offense, and upon conviction shall be
fined, including costs as provided in Section 1 -108 of this code. Every day upon which a violation
continues shall be deemed a separate offense.
SECTION TWO (2): REPEALER
All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed to the
extent of the conflict only.
SECTION THREE (3): SEVERABILITY
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the
remaining portion shall not be affected but shall remain in full force and effect.
SECTION FOUR (4): DECLARING AN EFFECTIVE DATE
The provisions of this ordinance shall become effective on August 1, 2015. This date is more than
thirty (30) days from the date of final passage as provided by state law.
SECTION FIVE (5): CODIFICATION
The City of Owasso Code of Ordinances is hereby amended as shown above and codified in
Part 9, Chapter 1.
PASSED by the City Council of the City of Owasso, Oklahoma on the day of June, 2015
Jeri Moberly, Mayor
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
APPROVED as to form and legality this day of June, 2015.
Julie Lombardi, City Attorney
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2015 -11
A RESOLUTION ESTABLISHING NEW FEES TO BE ASSESSED BY THE CITY CLERK FOR A
SOLICITOR LICENSE.
WHEREAS, the City of Owasso requires all persons, other than those soliciting for non - profit
youth organizations, to obtain a license from the City Clerk before engaging in door -to -door
solicitation;
WHEREAS, it is necessary for the City of Owasso to obtain background checks on all
individuals making application for a Solicitor's license and incur other administrative costs;
WHEREAS, the City Council of the City of Owasso, Oklahoma wishes to establish a fee
schedule for Solicitor's licenses;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, that the following fee schedule shall become effective on August 1, 2015:
Weekly Solicitor License Fifty Dollars ($50.00) plus Ten Dollars ($10.00) per
person licensed
Monthly Solicitor License One Hundred Dollars ($100.00) plus Ten Dollars
($10.00) per person licensed
Duplicate License Five Dollars ($5.00) per license
APPROVED AND ADOPTED this _ day of June, 2015 by the City Council of the City of
Owasso, Oklahoma,
Jeri Moberly, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Trout Lombardi, City Attorney
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Julie T. Lombardi
City Attorney
SUBJECT: Approval of Settlement and Authorization of Payment in the litigation styled as
Bryan Spradlin v City of Owasso, of al., 12 -CV- 497- JED -FHM
DATE: June 12, 2015
BACKGROUND:
This is a civil rights action in which the Plaintiff claims he was injured by the use of excessive force
during his arrest on or about June 30, 2011. Subsequent to Mr. Spradlin's arrest, the City of
Owasso terminated the employment of Lt. Mike Denton. An arbitration hearing was held
thereafter, and the arbiter reduced the termination to a written reprimand. The City of Owasso
filed an application with the District Court requesting review of the arbitration ruling. District
Court Judge Dana Kuehn ultimately ruled that the arbiter's ruling was procedurally flawed and
would not be enforced. Denton appealed this decision to the Oklahoma Supreme Court. The
Oklahoma Court of Civil appeals issued an order on April 13, 2014, overturning Judge Kuehn's
decision and reinstating the arbitration ruling.
Settlement conference was conducted in this case on May 7, 2015, by Federal Magistrate
Judge Lane Wilson. The parties did not reach a mutually agreeable settlement on that date,
but agreed to leave the City's final offer "open" so that the parties could engage in further
negotiation if they so desired. On May 29th, attorneys for all parties, as well as Magistrate Judge
Wilson, reconvened for an impromptu continuation of settlement negotiations and ultimately
agreed to settle this matter for $75,000. The City Council previously conferred by resolution full,
final and complete settlement authority in this case upon the City Manager, Warren Lehr, for
purposes of the settlement conference. However, it is appropriate for the Council to review and
approve the settlement negotiated by the parties and authorize immediate payment of the
settlement to the Plaintiff, his attorneys, and the Oklahoma Department of Human Services,
pursuant to a lien filed and held by that agency against Mr. Spradlin.
RECOMMENDATION:
Staff recommends City Council approval of the proposed settlement in the amount of $75,000,
authorization of payment to Bryan Spradlin and ancillary parties in full settlement of this matter,
and authorization of the City Manager to execute all documents necessary for settlement of this
case.
The City Wit ouf Limifs.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resource Director
SUBJECT: City Attorney Employment Contract
DATE: June 12, 2015
BACKGROUND:
Currently the City Attorney operates in the dual role of reporting to and advising the City Council
and working as an employee of the City. The proposed contract would shift the responsibility for
hiring, evaluating and terminating the City Attorney position to the City Council from the City
Manager.
COMMENTS:
The proposed contract between the City and Julie Lombardi, City Attorney, runs from July 1,
2015 through June 30, 2016. Included in the proposal is a base compensation of $110,000, with
the same benefits and accrued leave as other city employees. Also provided for, are
professional dues and memberships, and six months' severance pay, plus one additional month
per fiscal year of completed employment, not to exceed a combined twelve months.
RECOMMENDATION:
Presented for your consideration is a contract between the City and City Attorney, Julie
Lombardi. Outside attorney Keith Wilkes has reviewed the proposed contract,
ATTACHMENT:
Contract between City of Owasso and City Attorney, Julie Lombardi.
EMPLOYMENT AGREEMENT
This EMPLOYMENT AGREEMENT ( "Agreement") is hereby made and entered into
this day of June, 2015, by and between the City of Owasso, Oklahoma, a municipal
corporation, acting by and through its duly elected City Council ( "Owasso "), and Julie Lombardi
( "Lombardi ") (collectively "Parties ").
WHEREAS, Owasso desires to employ the services of Julie Lombardi as City Attorney
of and for Owasso, and the City Council desires, on behalf of Owasso, to provide certain
benefits, establish certain conditions of employment, and to set working conditions for
Lombardi;
WHEREAS, Owasso wishes to secure and retain the professional services of Lombardi
and to provide an inducement for Lombardi to remain in such employment;
WHEREAS, it is the desire of Owasso to make possible full work productivity and the
exercise of professional judgment by assuring Lombardi's morale and peace of mind with
respect to future security; and,
WHEREAS, Lombardi desires to accept employment as City Attorney of the City of
Owasso, Oklahoma, subject to the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
Parties agree as follows:
DUTIES.
Owasso under the terms and conditions hereof, hereby employs Lombardi, and Lombardi
hereby accepts employment as City Attorney of Owasso, to perform the functions and
duties specified in the Charter and Ordinances of Owasso, and to perform other proper
legal tasks, duties and functions as Owasso, by and through its City Council, shall assign
from time to time.
2. TERM.
A. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of
the City Council to terminate the services of the Lombardi at any time as provided in
Section 2 -104 of the Code of Ordinances of Owasso, Oklahoma, as well as Section
Six (6) of this Agreement.
B. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of
Lombardi to voluntarily terminate her employment with Owasso at any time, subject
only to the provisions contains in Section Six (6) of this Agreement.
C. The Term of this Agreement shall be from July 1, 2015, until June 30, 2016.
3. COMPENSATION.
A. Base Salary. Owasso agrees to pay Lombardi an annualized base salary of One
Hundred, Ten Thousand Dollars ($110,000).
B. Benefits. Owasso shall provide Lombardi with the same benefits of employment
provided to general employees of Owasso, unless specifically modified herein,
subject to the requirements of any such benefit plan or policy. Such benefits include,
but are not limited to, group health, dental, and life insurance benefits, and OMRF
retirement programs.
C. Dues. Owasso shall budget for and pay professional dues, continued legal education
expenses and costs, and subscriptions necessary for Lombardi to maintain and
continue full admission and participation in national, regional, state and local
associations, including, but not limited to, the Oklahoma Bar Association, the Tulsa
County Bar Association, the Oklahoma Association of Municipal Attorneys, and any
other such professional organization necessary and desirable for Lombardi's
continued professional licensing and admissions, participation, growth, and
advancement for the good of Owasso.
D. Paid Leave. Owasso agrees to provide Lombardi all forms of paid leave extended to
other general employees of Owasso, including but not limited to paid holidays,
vacation and sick leave. Accrued vacation leave shall be paid to the Lombardi upon
termination of employment, whether voluntary or involuntary, as provided for under
Oklahoma law.
4. TERMINATION.
A. By Owasso. Owasso may terminate the employment of Lombardi, with or without
cause, by providing Lombardi with a minimum twenty (20) day written notice of said
action hand delivery, certified or registered mail, return receipt requested. In the
event of involuntary termination by Owasso while Lombardi is ready, willing and
able to perform the duties of City Attorney, Owasso shall pay Lombardi six (6)
months of severance pay in equal monthly installments, plus one additional month per
fiscal year of completed employment by Lombardi with Owasso, not to exceed a
combined twelve (12) months. The monthly severance payment will be an amount
equal to Lombardi's regular salary and benefits at the time of the terminations, less
any applicable and required payroll withholdings.
i. In the event of Lombardi's death at any time during the severance period, the
balance of the severance payments shall be paid to Lombardi's designated
beneficiary. In the event of Lombardi's death during her regular employment,
severance pay shall not be due or owing.
ii. The Parties expressly agree no severance payment shall be paid if Lombardi is
terminated "for cause" during the term of this Agreement. "For cause"
includes, but is not limited to, gross neglect of duty, malfeasance, misfeasance
or the conviction or plea of guilty for or to any felony or crime of moral
turpitude.
iii. The Parties acknowledge and agree certain circumstances may arise where, to
avoid adverse publicity to Owasso, its City Council and /or Lombardi,
4
Lombardi may tender her resignation from employment conditioned upon the
receipt of severance pay as described in Section 4(A), above. Should the City
Council accept the conditional resignation, then upon submission of a
properly executed claim in the amount of such severance pay, the Council
shall approve the claim for payment.
B. By Employee. Lombardi may voluntarily terminate her employment with Owasso by
directing at least sixty (60) days written notice of termination to the Mayor of
Owasso, via hand - delivery, certified or registered mail, return receipt requested. In
event of the voluntary termination by Lombardi, no severance pay shall be due and
owing to Lombardi. Nothing in this Sub - Section shall interfere or conflict with
Lombardi's rights or Owasso's obligations under Section 4(A)(iii), above.
5. CONSTRUCTION.
Parties acknowledge the terms of this Agreement have been equally bargained and
negotiated for, and further agree the legal presumption of construing any ambiguity in the
Agreement against the drafter shall not apply.
6. SEVERABILITY.
The Parties agree that if any section, sub - section, or part of this Agreement is deemed to
be void or voidable by a court of competent jurisdiction, the remaining section, sub -
sections and terms and conditions of this Agreement shall survive.
7. VENUE.
If a legal dispute arises between the Parties, Owasso and Lombardi agree any and all
litigation arising out of such dispute, if any, shall rest only in Tulsa County District Court
for the State of Oklahoma.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the day and year
written above.
ATTEST:
Sherry Bishop, City Clerk
3
CITY OF OWASSO
Jeri Moberly, Mayor
LOMBARDI
Julie Lombardi
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resource Director
SUBJECT: City Manager Employment Contract
DATE: June 12, 2015
BACKGROUND:
The City Manager's annual performance review process began in April, including an online
evaluation completed by department directors and individual interviews with department
directors and City Council, all conducted by an independent third party. An overview of the
evaluation was presented to the Council on May 19.
COMMENTS:
The existing contract with the City Manager expires June 30, 2015. A proposed contract was
provided to the City Council for discussion during Executive Sessions on May 19 and June 2. The
proposed contract is a two -year contract, set to expire June 30, 2017. Included in the proposal
is a compensation increase of $3,766, a 2.85% increase and an increase in severance pay by
one month for each year of service with the City up to a combined maximum of twelve months.
RECOMMENDATION:
Presented for your consideration is a contract between the City and City Manager, Warren Lehr.
The City Attorney has reviewed and approved the proposed contract.
ATTACHMENT:
Contract between City of Owasso and City Manager, Warren Lehr
EMPLOYMENT AGREEMENT
THIS AGREEMENT, made and entered into this day of 2015, by
and between the City of Owasso, Oklahoma, a municipal corporation, hereinafter called "City", and Carl
"Warren" Lehr, hereinafter called "Manager".
WHEREAS, City desires to employ the services of Carl "Warren" Lehr as City Manager of the
City of Owasso, Oklahoma, pursuant to Section 3 -1 of the Charter of the City of Owasso, Oklahoma;
WHEREAS, it is the desire of the City Council to provide certain benefits, establish certain
conditions of employment and to set working conditions of the Manager;
WHEREAS, the Council wishes to secure and retain the services of the Manager and to provide
an inducement for him to remain in such employment;
WHEREAS, it is the desire of the Council to make possible full work productivity and the
exercise of professional judgment by assuring the Manager's morale and peace of mind with respect to
future security;
WHEREAS, THE Manager desires to accept employment as City Manager of the City of
Owasso, Oklahoma.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties
agree as follows:
DUTIES. The Council, under the terms and conditions hereof, hereby employs Carl Warren
Lehr as City Manager of the City to perform the functions and duties specified in the Charter and
Ordinances of said City, and to perform other legally permissible and proper duties and functions
as the Council pursuant to and in accordance with the City Charter shall from time to time assign.
Carl Warren Lehr hereby, under the terms and provisions hereof, accepts such employment.
2. TERM.
A. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the
Council to terminate the services of the Manager at any time as provided in Section 3-1 (b) of
the Charter of the City of Owasso, Oklahoma, subject only to the provisions set forth in such
Charter provision, as well as Section Six (6) of this Agreement.
S. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the
Manager to resign at any time from his position with City, subject only to the provisions
contained in Section Six (6) of this agreement.
C. The Term of this Agreement shall be from Judy 1, 2015 until June 30, 2017. It is specifically
understood that the parties to this Agreement will take such actions as are necessary to
comply with the Oklahoma constitutional debt limitations that are applicable to municipalities
in the State of Oklahoma. Accordingly, any provisions of this Agreement requiring the
appropriation of monies by the municipality for Fiscal Year 2016- 2017, or any other
succeeding fiscal year, shall be subject to the express approval of the City Council.
COMPENSATION.
A. Base Salary. The City agrees to pay the Manager for his services an annual base salary of
One Hundred Thirty -Five Thousand, Seven Hundred Sixty -Six Dollars ($135,766).
B. Benefits, The City agrees to provide the Manager the same benefits of employment provided
to general employees of City, unless specifically modified herein. Such benefits include, but
are not limited to, group health, dental, and life insurance benefits, and OMRF retirement
programs.
C. Telephone Allowance. The City shall provide the Manager with a mobile telephone
allowance in the sum of twenty -five dollars ($25.00) per month. The Manager shall maintain
a personal account for mobile telephone service and shall not open an account in the name of
the City. The Manager shall have total responsibility for payment of such personal account
and the City shall have no obligation or responsibility related to such personal account other
than the monthly payment to the Manager of the mobile telephone allowance stated herein.
D. Dues. The City agrees to budget for and to pay for professional dues and subscriptions of the
Manager necessary for continuation and full participation in national, regional, state and local
associations, including but not limited to the International City/County Management
Association, and the City Manager's Association of Oklahoma and other organizations
necessary and desirable for the Manager's continued professional participation, growth, and
advancement, and for the good of the City.
E. Paid Leave. The City agrees to provide the Manager with an additional forty (40) hours of
vacation a year, above that provided to the general employees of the City, based on tenure
with the City. Vacation shall be accrued on a prorated monthly basis. At no point shall the
Manager's vacation balance exceed more than forty (40) hours above the maximum accrual
for the general employees, based on tenure with the City. The City agrees to provide the
Manager all other forms of paid leave extended to other general employees of the City,
including but not limited to paid holidays and sick leave.
i. Accrued vacation leave shall be paid to the Manager upon termination of
employment, whether voluntary or involuntary.
4. CITY VEHICLE. The City shall provide the Manager with a city vehicle for the Manager's
business and incidental personal use. The City shall fully maintain the automobile and cover the
vehicle raider the City's Self - Insured Automobile Liability coverage.
5. EXPENSE ALLOWANCE. The City shall provide the Manager with a business expense
allowance for budgeted discretionary business expenses related to the City's business that may be
incurred by the Manager.
6. TERMINATION.
A. By City. City may terminate the employment of Manager, with or without cause, and in
accordance with the City Charter, by directing at least twenty (20) day written notice of
termination to Manager by hand delivery or by certified or registered mail, return receipt
requested. In the event of termination by City while Manager is ready, willing and able to
perform the duties of City Manager, City shall pay out over six (6) months, plus one
additional month per fiscal year completed in employment with the City, but not to exceed a
combined twelve (12) months, the Manager's regular salary and benefits, based on the
Manager's salary at the time of termination.
If the Manager dies at any time during which the up to twelve (12) months of
severance payments are being made, the balance of the payments shall be paid to the
Manager's beneficiary.
I. If the Manger dies during his regular employment, severance pay shall not be
paid.
ii. The parties hereto expressly agree no severance payment shall be paid if the Manager
is terminated during the term of this Agreement for cause, including, but not limited
to, gross neglect of duty, malfeasance, misfeasance or conviction for any felony or
crime of moral turpitude.
iii. The parties acknowledge that circumstances may arise where, in order to avoid
adverse publicity to the Council and /or Manager, the Manager may tender his
resignation from employment conditioned upon the receipt of severance pay. Should
the Council act to accept the conditional resignation, then upon submission of a
properly executed claim in the amount of such severance pay, the Council shall
approve the claim for payment.
B. By Employee. Manager may terminate his employment with City by directing at least sixty
(60) days written notice of termination to the Mayor of City by hand delivery or by certified
or registered mail, return receipt requested. In event of termination by Employee, no
severance payment shall be due to Employee.
CONSTRUCTION. The parties agree the terns of this Agreement have been equally bargained and
negotiated for, and further agree the presumption of construing any ambiguity in the Agreement
against the drafter shall not apply.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year written above.
ATTEST:
Sherry Bishop, City Clerk
CITY OF OWASSO
Jeri Moberly, Mayor
MANAGER
Warren Lehr
Approved as to the form and legality on the day of June, 2015.
Julie Lombardi, City Attorney