The URL can be used to link to this page

Home My WebLink About2015.07.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO PUBLIC GOLF AUTHORITY JU( 17 101; Council Chambers, Old Central Building fg tCC 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, July 21, 2015 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roil Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes • July 7, 2015 Regular Meeting • July 14, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, July 17, 2015. ,�Iiann M. Stevens, Deputy City Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 7, 2015 The Owasso Public Golf Authority met in regular session on Tuesday, July 7, 2015, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting filed in the office of the City Clerk and Agenda posted on the City Hall bulletin board at 6:00 pm on Thursday, July 2, 2015. 1. Call to Order Chair Jeri Moberly called the meeting to order at 7:55 pm. 2. Roll Call Present Absent Chair - Jeri Moberly None Vice -Chair- Lyndeli Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Assistant Authority Manager -Sherry Bishop Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - June 16, 2015 Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $27,632.46. Also, included for review were the payroll reports for 6/13/15 and 6/27/15. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None Owasso Public Golf Authority July 7, 2015 Page 2 7. New Business None 8. Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5-0 and the meeting adjourned at 7:56 pm. Jeri Moberly, Chair Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, July 14, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, July 14, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, July 10, 2015. 1. Call to Order Mayor Moberly called the meeting to order at 6:02 pm. Present Absent Mayor/Chair - Jeri Moberly None Vice-Mayor/Vice-Chair - Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush Councilor/Trustee - Chris Kelley A quorum was declared present. 2. Discussion relating to Community Development items A. Final Plat - Coffee Creek Play Park B. Final Plat -The Cottages at Tailgrass Point C. Planned Unit Development Amendment - Morrow Place D. Tax -Credit Senior Housing - Request for Resolution of Support Bronce Stephenson presented the items and discussion was held. It was further explained that items 2A and 2B would be placed on the July 21, 2015 agenda for consideration and action and items 2C and 2D would appear on the August worksession for additional discussion. 3. Discussion relating to Public Works items A. Sports Park Regional Detention - Engineering Agreement & Budget Amendment B. Central Park Stormwater Improvements - Engineering Agreement & Budget Amendment C. FY 2016 Street Rehabilitation Priority List D. Transportation Master Plan Roger Stevens presented the items and discussion was held. it was further explained that each item would be placed on the July 21, 2015 agenda for consideration and action. 4. Discussion relating to Finance Department item A. Water and Sewer Rate Changes Linda Jones presented the item and discussion was held. It was further explained that this item would be placed on August worksession agenda for additional discussion. 5. Discussion relating to City Manager items Arbitration Interest Award - Michael Denton Part 2, Section 2-411, Rules of Debate - Ordinance Amendment City Manager Report Owasso City Council/OPWA/OPGA July 14, 2015 Page 2 Warren Lehr advised that an item would be placed on the July 21, 2015 agenda for consideration and action related to the payment of interest to Michael Denton as ordered by the supplemental arbitrator's award and discussion was held. Julie Lombardi advised that she is working on amendments to the City's Code of Ordinances Section 2-411, Rules of Debate, for consideration in August and discussion was held. Under the City Manager's report, Warren Lehr shared that the City Managers Conference will be held July 15-17, 2015 in Claremore to include presentations by Teresa Willson, IT Director, Bronce Stephenson, Community Development Director, and Jerry Fowler, Strong Neighborhoods Program Coordinator. 6. City Council/Trustee comments and inquiries Doug Bonebrake reported on a discussion at the Tulsa Transportation Task Force meeting regarding the Owasso's Strong Neighborhood Program. 7. Adjournment Mayor Moberly adjourned the meeting at 9:32 pm. Jeri Moberly, Mayor/Chair Juliann M. Stevens, Minute Clerk Claims List 7/21 /2015 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK SYSCO-FOOD 416.54 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 106.56 JPMORGAN CHASE BANK SYSCO-FOOD 793.65 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 208.55 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGE ORDER 212.55 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGE ORDER 362.52 JPMORGAN CHASE BANK SYSCO-CREDIT -93.59 JPMORGAN CHASE BANK ACUSHNET-RETURN -214.40 JPMORGAN CHASE BANK WALMART-FOOD 57.59 JPMORGAN CHASE BANK REASORS-BEER 79.96 JPMORGAN CHASE BANK REASORS-FOOD 21.87 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 196.89 JPMORGAN CHASE BANK SYSCO-FOOD 1,397.18 JPMORGAN CHASE BANK SYSCO-FOOD 708.19 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 178.07 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGE ORDER 121.96 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGE ORDER 305.42 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 744.92 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 45.59 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 264.44 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 197.24 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 647.32 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 135.59 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 222.80 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,152.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 992.64 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 129.25 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 152.10 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 924.48 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 461.45 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 385.84 JPMORGAN CHASE BANK JAVA DAVE'S-COFFEE 66.95 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 74.37 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 1742.05 TOTAL OPGA 12,198.54 GOLF SHOP JPMORGAN CHASE BANK CLASSIC GOLF -CARTS 100.00 JPMORGAN CHASE BANK USPS-SHIPPING 12.25 JPMORGAN CHASE BANK LOWES-SUPPLIES 19.74 TOTAL GOLF SHOP 131.99 CART OPERATIONS YAMAHA MOTOR CORPORATION, USA CART LEASE 3,59F. Page 1 Claims List 7/21/2015 Budget Unit Title Vendor Name Payable Description IPaymentAmount TOTAL CART OPERATIONS 3,595.49 COURSE MAINT UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.55 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP SHOPTOWELS 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.55 TIMMONS OIL COMPANY FUEL 2,421.95 BWI COMPANIES, INC FUNGICIDE 1,330.99 BWI COMPANIES, INC FUNGICIDE 744.44 JPMORGAN CHASE BANK JOHNSTONE-CONCRETE PADS 224.24 JPMORGAN CHASE BANK LUBER BROS-BELTS 127.70 JPMORGAN CHASE BANK LUBER BROS-COUPLINGS 156.53 JPMORGAN CHASE BANK LUBER BROS-BOLT LUGS 62.26 JPMORGAN CHASE BANK FASTENAL-BOLTS 7.80 WATER UTILITIES SERVICES, INC ADAPTER 12.99 BROWN FARMS LLC SOD 250.00 HOLLIDAY SAND & GRAVEL CO SAND 264.23 JPMORGAN CHASE BANK OREILLYS-RETURN -3.49 JPMORGAN CHASE BANK HD SUPPLY -SUPPLIES 89.06 JPMORGAN CHASE BANK EQUIPMENT ONE -RENTAL 40.00 JPMORGAN CHASE BANK OREILLYS-THREAD KIT 33.48 JPMORGAN CHASE BANK OREILLYS-THREAD LOCK 6.99 JPMORGAN CHASE BANK INNOVATIVE TURF -FERTILIZE 150.00 JPMORGAN CHASE BANK WINFIELD-CHEMICALS 153.61 JPMORGAN CHASE BANK P&K EQUIP -MOWER PARTS 151.05 JPMORGAN CHASE BANK WINFIELD-INSECTICIDE 228.32 JPMORGAN CHASE BANK LOWES-LIGHT BULBS 19.96 JPMORGAN CHASE BANK LOWES-IRRIGATION FITTINGS 20.50 JPMORGAN CHASE BANK INTERSTATE -CART BATTERY 49.95 JPMORGAN CHASE BANK LOWES-PUSH MOWER 255.55 VERIZON WIRELESS WIRELESS CONNECTION 40.01 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 40.29 JPMORGAN CHASE BANK GRAINGER-SPLICE KITS 80,02 JPMORGAN CHASE BANK LUBER BROS-BOLT LUGS 77.08 JPMORGAN CHASE BANK WALMART-COFFEE 9.26 AT&T LONG DISTANCE BILL 0.31 CITY GARAGE LABORIOVERHEAD - JUL2015 65.33 JPMORGAN CHASE BANK ROBERTSON TIRE -TURF TIRE 109.99 JPMORGAN CHASE BANK OREILLY-DRILL BITS 24.99 JPMORGAN CHASE BANK OREILLY-DRILL BITS 25.98 JPMORGAN CHASE BANK OREILLY-FILTERS/OIL 227.34 JPMORGAN CHASE BANK OREILLY-U-JOINT 21.80 Page 2 Claims List Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT.. JPMORGAN CHASE BANK OREILLY-SUCTION GUN 8.99 JPMORGAN CHASE BANK OREILLY-FILTERS 18.38 JPMORGAN CHASE BANK OREILLY-FILTER 3.73 JPMORGAN CHASE BANK OREILLY-TRANS FLUID 10.38 JPMORGAN CHASE BANK P & K EQUIPMENT -PINS 3.72 JPMORGAN CHASE BANK ATWOODS-SHOP FAN & VISE 379.98 AT&T CONSOLIDATED PHONE BILL 73.14 TOTAL COURSE MAINT 8,076.31 FOOD & BEV JPMORGAN CHASE BANK WORDCOM-RECEIPT PAPER 77.94 JPMORGAN CHASE BANK SYSCO-SUPPLIES 74.75 JPMORGAN CHASE BANK TONER CENTRAL -TONER 59.89 JPMORGAN CHASE BANK SYSCO-SUPPLIES 135.87 JPMORGAN CHASE BANK SADDORIS-LINEN RENTALS 291.44 TOTAL FOOD & BEV 639.89 GOLFADMIN TERMINIX PEST CONTROL 68.00 XEROX CORPORATION COPIER SERVICE 141.44 AT&T LONG DISTANCE BILL 1.31 AT&T CONSOLIDATED PHONE BILL 86.34 JPMORGAN CHASE BANK WASTE MGMT-REFUSE SERVICE 258.03 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 291.21 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 300.00 JPMORGAN CHASE BANK COX-WIFI 89.95 TOTAL GOLF ADMIN 1,236.28 FUND GRAND TOTAL 25,878.5 OPGA GRAND TOTAL $25,878.50 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07/11/15 Department Payroll Expenses Total Expenses Golf Shop Operations 3,090.31 4,621.30 Cart Operations 2,248.76 2,524.89 Golf Course Operations 14,009.32 19,302.89 Food & Beverage 3,271.25 4,565.94 General &Administration 3,177.90 4,827.51 FUND TOTAL 25,797.54 35,842.53 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of June 30, 2016 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage Other Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General TOTAL OTHER REVENUES NET INCOME (LOSS) FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance June 30, 2015 Month Year Percent To -Date To -Date Budget of Budget $ 64,278 $ 493,076 $ 529,700 93.09% 23,951 137,109 170,000 80.65% (24,272) (107,569) (124,100) 86.68% 13,660 113,539 117,000 97.04% 23,488 170,160 189,800 89.65% (10,357) (81,346) (90,600) 89.79% 107 796 700 113.76% $ 90,855 $ 725,765 $ 792,500 91.58% $ 9,009 $ 97,469 $ 111,476 87.43% 5.256 106,918 102,843 103.96 % 39,811 523,240 528,519 99.00% 10,156 109,260 113,161 96.55% 17,986 195,932 186,501 105.06 % $ 82,218 $ 1,032,818 $ 1,042,500 99.07% $ 8,637 $ (307,053) $ (250,000) $ 100,000 $ 350,000 $ 350,000 100.00% $ 100,000 $ 350,000 $ 350,000 100.00% $ 108,637 $ 42,947 $ 100,000 (3,602,971) (3,602,971) (3,560,024) (3,502,971)