HomeMy WebLinkAbout2015.07.21_City Council AgendaDECEIVED
PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL JILL 17 2015
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Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
Regular Meeting
Tuesday, July 21, 2015 - 6:30 pm
1. Call to Order
Mayor Jeri Moberly
2. Invocation
Pastor Ted Johnson of Bible Church of Owasso
3. Flag Salute
4. Roll Call
5. Presentation of the Employee of the Quarter
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• July 7, 2015 Regular Meeting
• July 14, 2015 Regular Meeting
B. Approve claims
C. Receive monthly budget status report
D. Approve Agreement and authorize thi
Services (Engineer Agreement): Tuttle 8
water and sewer improvements to serve
Mayor to execute the Urban Engineering
Associates, Inc., for site grading, drainage,
The Cottages at Tallgrass Point
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. Consideration and appropriate action relating to the final plat of Coffee Creek Play Park
located in the 10300 Block of the east frontage road of US -169
Karl Fritschen
Staff recommends approval of the Final Plat for Coffee Creek Play Park.
9. Consideration and appropriate action relating to the final plat of The Cottages at Tallgrass
Point located northwest of E 86 +h St N and N Mingo Rd
Karl Fritschen
Staff recommends approval of the Final Plat for The Cottages at Tallgrass Point.
10. Consideration and appropriate action relating to the South Sports Park Regional Detention
Project - engineering services agreement and a budget amendment
Roger Stevens
Staff recommends approval of an engineering services agreement with Meshek and
Associates, PLC, in the amount of $57,330 for the South Sports Park Regional Detention
Project and approval of a budget amendment in the Stormwater Management fund
increasing the appropriation for expenditures by $57,330.
Owasso City council
July 21, 2015
Page 2
I. Consideration and appropriate action relating to the Central Park Drainage Improvements
Project (between E 86th St N and Owasso Mid -High School) - engineering services agreement
and a budget amendment
Roger Stevens
Staff recommends approval of an engineering services agreement with Meshek and
Associates, PLC, in the amount of $66,760 for the Central Park Drainage Project and
approval of a budget amendment in the Stormwater Management fund increasing the
appropriation for expenditures by $66,760.
12. Consideration and appropriate action relating to the 2016 Street Rehabilitation Program
Roger Stevens
Staff recommends approval of the 2016 Street Rehabilitation Program priorities list.
13. Consideration and appropriate action relating to Resolution 2015 -13, adopting the
Transportation Master Plan
Dwayne Henderson
Staff recommends approval of Resolution 2015 -13.
14. Consideration and appropriate action relating to the Fraternal Order of Police (FOP) Fiscal
Year 2015 -2016 Contract
Michele Dempster
Staff recommends approval of the FY 2015 -16 contract between the City of Owasso and the
Fraternal Order of Police (FOP) Lodge # 149 and authorization for the Mayor to execute the
contract.
15. Consideration and appropriate action relating to an interest award for Michael Denton
Michele Dempster
Staff recommends approval and authorization for payment of interest in the amount of
$35,772.75 payable to Michael Denton, as ordered by the June 11, 2015 supplemental
arbitrator's award.
16. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing confidential communications between the City Council and the City
Attorney concerning pending potential litigation with the Tulsa County Sheriff's Department
and the Tulsa County Criminal Justice Authority, as provided for in Title 25, O.S. Section §
307(B)(4)
Julie Lombardi
17. Report from City Manager
18. Report from City Attorney
19. Report from City Councilors
20, New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
Owasso city council
July 21, 2015
Page 3
21. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall
bulletin board at 6:00 pm on Friday, July 17, 2015. ^
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Julin a M. Steven, Dep;y City Clerk
�I
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, July 7, 2015
The Owasso City Council met in regular session on Tuesday, July 7, 2015, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm
on Thursday, July 2, 2015.
1. Call to Order
Mayor Jeri Moberly called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Reverend Linzy Sloyden, Pastor of Friendship Baptist Church.
3. Flag Salute
Doug Bonebrake led the flag salute.
4. Roll Call
Present Absent
Mayor - Jeri Moberly None
Vice - Mayor - Lyndell Dunn
Councilor - Doug Bonebrake
Councilor - Bill Bush
Councilor -Chris Kelley
A quorum was declared present.
Staff:
Assistant City Manager -Sherry Bishop
City Attorney - Julie Lombardi
5. Presentation of the Character Trait of Enthusiasm
Shea Boschee presented the Character Trait of Enthusiasm for the month of July.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes -June 16, 2015 Regular Meeting
B. Approve claims
C. Approve Ordinance 1056 annexing (OA- 15 -04) and rezoning (OZ- 15 -03) to Office
Medium the property located at 11933 E 1 16th St N - Fire Station #4
Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims
totaling $226,585.27. Also, included for review were the self- insurance claims report and the
payroll reports for 6/13/15 and 6/27/15.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
Consideration and appropriate action relating to items removed from the Consent Agenda
None
Owasso City Council
July 7, 2015
Page 2
8. The City Council will conduct a public hearing for the purpose of receiving citizen input
relating to the Transportation Master Plan
Dwayne Henderson presented the item. Mayor Moberly opened the public hearing at 6:53
pm. Rob Haskins addressed the Council. Mayor Moberly closed the public hearing at 6:55
pm.
9. Consideration and appropriate action relating to relating to the purchase of a vehicle for the
fire department
Mark Stuckey presented the item recommending approval to purchase a 2015 Chevrolet
Tahoe from Vance Chevrolet of Perry, Oklahoma and authorization for payment in the
amount of $32,933.25.
After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the purchase
and authorize payment, as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to the International Association of Firefighters
(IAFF) contract
Michele Dempster presented the item recommending approval of the 2015 -2016 contract
between the City of Owasso and the International Association of Firefighters Local #2789,
and authorization for the Mayor to execute the contract.
After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the contract, as
recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to award of bids and alternates for the New
City Hall Renovation Project and assignment of contracts to Nabholz Construction
Corporation
John Feary presented the item recommending awarding the bids and alternates as
presented and assignment of the contracts to Nabholz Construction Corporation for the
purpose of construction management and project oversight for the duration of the
renovation period.
Bid Item Description
Actual Bid
-
Bid Awarded To
Building Demolition
$72,015.00
DT Specialized
Concrete
$45,533.75
Everything Concrete
Masonry
p 33,000.00
Brazeal Masonry
Structural Steel
$44,000.00
Nabholz Construction
Millwork and Cabinetry
1103,673.00
Wood Systems
Waterproofing and Joint Seal
110,042.00
Oklahoma Waterproofing
Roofing, Flashing, & Metal
10,380.00
Alpine Roofing
Hollow Metal Doors & Frames
$13,600.00
Builders Supply
Wood Doors
112,780.00
American Millwork
Door Hardware
$39,210.00
Murray Womble
Coiling OHD Doors
$4,842.00
Tulsa Overhead Door
Framing, Drywall & Acoustical
$188,700.00
Wilio Interiors
Flooring
131,761.00
R &R Tile and Carpet
Painting & Wall Coverings
$61,000.00
Reiss Painting
Buildin Specialties
$38,192.00
Nabholz Construction
Toilet Compartments
$14,912.00
Precision Door
Owasso City Council
July 7, 2015
Page 3
Fire Extinguishers & Cabinets
$2,132.00
Wood Systems
Window Treatments
$12,696.00
Contract Drapeiry Drape & Blind
Fire Suppression
$93,350.00
MACS stems
Plumbing
68,700.00
Owasso Service Co.
Heating, Ventilation & AC
$140,770.00
Vision Air Services
Electrical & Fire Alarm
$540,869.00
Addco Electric Inc.
Pavement Markings
$3,680.00
Eve[ything Concrete
Alternate Item Descri Lion
Actual Bid
Alternate Bid Awarded To
Alt #1 Case Work Cabinets
$10,983.00
Wood Systems
Alt #4 Vented Soffit Panels
$6,750.00
Wilio Interiors
Alt 48 Demountable Walls
143,009.00
L &M Office Furniture
Alt # 10 HVAC M mt. System
$22,560.00
Vision Air Services
Alt #12 LED Lighting Package
$34,348.00
Addco Electric Inc.
Alt # 14 Roof Top Unit Check
$3,612.00
Vision Air Services
Alt # 15 Server Room Work
13,561.00
Builders SupolyWomble, Wito
After discussion, Mr. Bush moved, seconded by Dr. Kelley to award the bids and alternates
and assign the contracts to Nabholz Construction, as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
12. Consideration and appropriate action relating to an amendment to the New City Hall
Renovation Project Construction Management Agreement
John Feary presented the item recommending approval of an amended Construction
Management Agreement with Nabholz Construction Corporation for the construction
management and oversight of the New City Hall Renovation Project in an amount not to
exceed $2,600,000.
Mr. Bonebrake moved, seconded by Mr. Dunn to approve the amended agreement, as
recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
13. Consideration and appropriate action relating to the Capital Improvements Agreement with
Tulsa County for E 191h St and N Garnett Rd Improvements Project
John Feary presented the item recommending approval of the Capital Improvements
Agreement with the Tulsa County Board of County Commissioners.
After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the agreement,
as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
14. Report from City Manager
Roger Stevens provided the monthly project status report. Linda Jones provided the monthly
sales tax report. Sherry Bishop announced that employees Janet Jackson, Court Clerk and
Natalie Bailey, Deputy Court Clerk each received special recognition during the Oklahoma
Municipal Court Clerk's Association Annual Meeting for their service and contribution to the
training objectives of the organization.
15. Report from City Attorney
None
Owasso City Council
July 7, 2015
Page 4
16. Report from City Councilors
Mayor Moberly expressed appreciation to the Public Works staff for preparation involved
with the Transportation Master Plan and public hearing. Mr. Bush expressed appreciation to
staff for the successful fireworks display.
17. New Business
None
18. Adjournment
Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried 5 -0 and the meeting adjourned at 7:53 pm.
Jeri Moberly, Mayor
Juliann M. Stevens, Minute Clerk
OWASSO CITY COUNCIL, OPWA & OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, July 14, 2015
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, July 14, 2015 in the Council Chambers at Old Central, 109
N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the
office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, July 10,
2015.
1. Call to Order
Mayor Moberly called the meeting to order at 6:02 pm.
Present Absent
Mayor /Chair - Jeri Moberly None
Vice - Mayor /Vice -Chair - Lyndell Dunn
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Bill Bush
Councilor /Trustee - Chris Kelley
A quorum was declared present.
2. Discussion relating to Community Development items
A. Final Plat - Coffee Creek Play Park
B. Final Plat - The Cottages at Tallgrass Point
C. Planned Unit Development Amendment - Morrow Place
D. Tax - Credit Senior Housing - Request for Resolution of Support
Bronce Stephenson presented the items and discussion was held. It was further explained
that items 2A and 2B would be placed on the July 21, 2015 agenda for consideration and
action and items 2C and 2D would appear on the August worksession for additional
discussion.
3. Discussion relating to Public Works items
A. Sports Park Regional Detention - Engineering Agreement & Budget Amendment
B. Central Park Stormwater Improvements - Engineering Agreement & Budget Amendment
C. FY 2016 Street Rehabilitation Priority List
D. Transportation Master Plan
Roger Stevens presented the items and discussion was held. It was further explained that
each item would be placed on the July 21, 2015 agenda for consideration and action.
4. Discussion relating to Finance Department item
A. Water and Sewer Rate Changes
Linda Jones presented the item and discussion was held. It was further explained that this
item would be placed on August worksession agenda for additional discussion.
5. Discussion relating to City Manager items
Arbitration Interest Award - Michael Denton
Part 2, Section 2 -411, Rules of Debate - Ordinance Amendment
City Manager Report
Owasso City Council /OPWA /OPGA
July 14, 2015
Page 2
Warren Lehr advised that an item would be placed on the July 21, 2015 agenda for
consideration and action related to the payment of interest to Michael Denton as ordered
by the supplemental arbitrator's award and discussion was held. Julie Lombardi advised
that she is working on amendments to the City's Code of Ordinances Section 2 -411, Rules of
Debate, for consideration in August and discussion was held. Under the City Manager's
report, Warren Lehr shared that the City Managers Conference will be held July 15 -17, 2015
in Claremore to include presentations by Teresa Willson, IT Director, Bronce Stephenson,
Community Development Director, and Jerry Fowler, Strong Neighborhoods Program
Coordinator.
6. City Council /Trustee comments and inquiries
Doug Bonebroke reported on a discussion at the Tulsa Transportation Task Force meeting
regarding the Owasso's Strong Neighborhood Program.
7. Adjournment
Mayor Moberly adjourned the meeting at 9:32 pm.
Jeri Moberly, Mayor /Chair
Juliann M. Stevens, Minute Clerk
Claims List
7/2112015
Budget Unit Title I Vendor Name I Pavable Description Pavment Amount
GtNtKAL lAtHIPSO ISTREET LIGHTS 7.05
TOTAL GENERAL 775
(MUNICIPAL COURT IJPMORGAN CHASE BANK (OFFICE DEPOT- SUPPLIES ( 26.371
MANAGERIAL
FLEETCOR TECHNOLOGIES
FUEL PURCHASE
27.29
CITY GARAGE
GARAGE PARTSIJUNE2015
15.63
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
15.99
CITY GARAGE
LABORIOVERHEAD - JUL2015
44.75
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
60.24
JPMORGAN CHASE BANK
OFFICE DEPOT -LABEL PRINTE
199.99
JOHN FEARY
TUITION REIMBURSEMENT
885.00
MANAGERIAL
FINANCE
RESOURCES
GOVERNMENT
TECHNOLOGIES
CHASE BANK
I CHASE BANK
I CHASE BANK
I CHASE BANK
I CHASE BANK
I CHASE BANK
I CHASE BANK
I CHASE BANK
ICHASEBANK
I CHASE BANK
TECHNOLOGIES
I CHASE BANK
I CHASE BANK
:NECKED, INC ATTN: BILLING
T
:OK, INC OKLAHOMA NATURAL GAS
(OF OWASSO
T
IORGAN CHASE BANK
Page 1
R/OVERHEAD- JUL2015
PURCHASE
ON -CHECK PRINTER
ON -HP TONER
ON -HP COLOR TONER
ICIMS -APP TRACKING SYSTEM
ICIMS -APP TRACKING SYSTEM
ICIMS -APP TRACKING SYSTEM
OFFICE DEPOT - SUPPLIES
OFFICE DEPOT - SUPPLIES
FUELPURCHASE
ICIMS -APP TRACKING SYSTEM
ICIMS -APP TRACKING SYSTEM
PRE HIRE BACKGROUND CHECK
NATURAL GAS USAGE
GENERAL LIABILITY SELF -IN
LONG DISTANCE BILL
AMER WASTE- REFUSE SERVICE
44.75
285.00
387.94
22.46
16.38
1
1,117.0(
1
541.41
231.2.
100.000.0
Claims List
7/21/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL GOVERNMENT...
JPMORGAN CHASE BANK
ADMIRAL EXP -PAPER
28.99
JPMORGAN CHASE BANK
ADMIRAL EXP -PAPER
173.94
JPMORGAN CHASE BANK
ADMIRAL EXP -PAPER
28.99
TULSA COUNTY CLERK
FILING FEES
176.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES
475.00
TOTAL GENERAL GOVERNMENT 101,826.94
COMMUNITY DEVELOPMENT
VERIZON WIRELESS
WIRELESS CONNECTION
88.95
FLEETCOR TECHNOLOGIES
FUELPURCHASE
357.72
7467.00
CITY GARAGE
LABORIOVERHEAD - JUL2015
TOTAL COMMUNITY DEVELOPMENT 913.67
ENGINEERING
CITY GARAGE
LABOR /OVERHEAD- JUL2015
341.41
JPMORGAN CHASE BANK
L &M OFFICE- CHAIRS /SHELVES
1,572.95
JPMORGAN CHASE BANK
LOWES- DISHWASHER
391.92
JPMORGAN CHASE BANK
CSU- MANAGEMENT SOFTWARE
1,339.00
CITY GARAGE
GARAGE PARTS /JUNE2015
266.11
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
13.98
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
498.79
FLEETCOR TECHNOLOGIES
FUELPURCHASE
62.69
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
22.86
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
56.54
SAV -ON PRINTING & SIGNS LLC
BUSINESS CARDS
32.00
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JPMORGAN CHASE BANK
ADMIRAL EXP -PAPER
173.94
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
1 265.67
TOTAL ENGINEERING 5,067.51
INFORMATION TECHNOLOGY
VERIZON WIRELESS
WIRELESS CONNECTION
149.68
SUNGARD PUBLIC SECTOR INC.
ANNUAL MAINTENANCE AGREEM
6,543.26
SUNGARD PUBLIC SECTOR INC.
ANNUAL MAINTENANCE AGREEM
39,93022
CITY GARAGE
LABOR/OVERHEAD - JUL2015
81.86
TOTAL INFORMATION TECHNOLOGY 46,705.02
SUPPORT SERVICES
CITY GARAGE
LABOR /OVERHEAD- JUL2015
795.83
AT &T
CONSOLIDATED PHONE BILL
20.39
JPMORGAN CHASE BANK
PAM DIST - SUPPLIES
27.86
FLEETCOR TECHNOLOGIES, INC.
FUELPURCHASE
58.15
OZARK WINDOW CLEANING, LLC
WINDOW CLEANING AT CITY
903.00
PAUL HARRISON HEAT & AIR, INC
REPL CONDENSING UNIT OC S
1,700.00
CITY GARAGE
GARAGE PARTSIJUNE2015
43.34
JPMORGAN CHASE BANK
LIBERTY FLAGS -US FLAG
55.80
JPMORGAN CHASE BANK
1OFFICE EVERYTHING- TONERS
257.10
Page 2
Claims List
7/21/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SUPPORT SERVICES...
JPMORGAN CHASE BANK
LOWES -CROWN MOLDING
186.86
JPMORGAN CHASE BANK
CLEANFREAK- DRYING FANS
458.00
JPMORGAN CHASE BANK
PAM DIST - CRIMPING TOOL
55.99
JPMORGAN CHASE BANK
PAM DIST -CABLE
30.37
JPMORGAN CHASE BANK
LOWES- RETURN
-15.30
JPMORGAN CHASE BANK
EQUIPMENT ONE - RENTAL
249.00
JPMORGAN CHASE BANK
CARRIER CORP -HVAC REPAIRS
384.00
JPMORGAN CHASE BANK
CARRIER CORP -HVAC REPAIRS
411.00
JPMORGAN CHASE BANK
CARRIER CORP -HVAC REPAIRS
832.50
JPMORGAN CHASE BANK
HAMBRICK- BOILER PARTS
1,104.00
JPMORGAN CHASE BANK
GRAINGER -A/C FUSE
41.67
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
FLEETCOR TECHNOLOGIES
FUELPURCHASE
56.11
JPMORGAN CHASE BANK
ASSOC PARTS -FAN MOTOR
550.95
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOG WORKER PROGRAM
1,050.00
BLUE ENERGY FUELS, LLC
CNG FUELIJUN2015
59.90
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JPMORGAN CHASE BANK
LOCKE SUPPLY -PARTS
32.84
JPMORGAN CHASE BANK
LOCKE SUPPLY - CAPACITOR
17.24
JPMORGAN CHASE BANK
LOCKE SUPPLY -FUSES
157.90
JPMORGAN CHASE BANK
ILOCKE SUPPLY - BALLASTS
78.38
TOTAL SUPPORT SERVICES 9,668.83
CEMETERY
FLEETCOR TECHNOLOGIES
FUELPURCHASE
187.74
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
49.99
JPMORGAN CHASE BANK
LOWES -EPDXY
3416
JPMORGAN CHASE BANK
QUALITY TIRE - REPAIR
38.00
TOTAL CEMETERY 309.89
POLICE SERVICES
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
22.45
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
51.96
AT &T
CONSOLIDATED PHONE BILL
533.91
JPMORGAN CHASE BANK
GALLS - UNIFORMS
149.32
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORMS
1,311.97
JPMORGAN CHASE BANK
OK POLICE SPLY - UNIFORMS
177.95
FLEETCOR TECHNOLOGIES
FUELPURCHASE
8,020.04
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
27.10
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
99.99
JPMORGAN CHASE BANK
RELAX THE BACK - SUPPLIES
159.00
CITY GARAGE
GARAGE PARTS /JUNE2015
4,307.90
JPMORGAN CHASE BANK
SAMS CLUB- SUPPLIES
139.73
JPMORGAN CHASE BANK
LEWIS SPORTS - UNIFORM ITEM
24.99
JPMORGAN CHASE BANK
FLEET - HEADLIGHT FLASHER
86.93
Page 3
Claims List
7/21/2015
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
POLICE SERVICES...
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORMS
165.95
JPMORGAN CHASE BANK
BOUND TREE- CREDIT
-17.69
MEEK'S LITHOGRAPHING CO.
VEHICLE DECALS
30.00
ANNE K. KARN
STERILIZATION SERVICES
465.00
TOTAL POLICE SERVICES 15,756.50
POLICE COMMUNICATIONS
M & M MICRO SYSTEMS INC
SYSTEM UPDATE
3,000.00
JPMORGAN CHASE BANK
SAMS CLUB- PRISONER BOARD
29.65
JPMORGAN CHASE BANK
WALMART- PRISONER BOARD
132.47
JPMORGAN CHASE BANK
TIGER DIRECT - SUPPLIES
124.64
TOTAL POLICE COMMUNICATIONS 3,286.76
ANIMAL CONTROL
AT &T
LONG DISTANCE BILL
0.68
JPMORGAN CHASE BANK
LA POLICE GEAR - UNIFORMS
152.96
JPMORGAN CHASE BANK
SAMS CLUB- SUPPLIES
88.70
JPMORGAN CHASE BANK
WALMART- SUPPLIES
213.28
CITY GARAGE
LABOR/OVERHEAD - JUL2015
184.75
AT &T
CONSOLIDATED PHONE BILL
24.88
JPMORGAN CHASE BANK
HOBBY LOBBY- SUPPLIES
11.10
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
113.46
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
136.31
OKLAHOMAANIMAL CONTROL ASSOCIATION
SPRING SEMINAR
350.00
FLEETCOR TECHNOLOGIES
FUELPURCHASE
141.02
BLUE ENERGY FUELS, LLC
CNG FUEL /JUN2015
23.13
JPMORGAN CHASE BANK
LOCKE SUPPLY- REPAIR PARTS
55.89
JPMORGAN CHASE BANK
KUM & GO- WATERACE
5.42
VERIZON WIRELESS
IWIRELESS CONNECTION
80.02
TOTAL ANIMAL CONTROL 1,581.60
FIRE SERVICES
JPMORGAN CHASE BANK
CONRAD FIRE -PARTS
1,023.39
JPMORGAN CHASE BANK
TRAVEL EXPENSE
9.73
JPMORGAN CHASE BANK
TRAVEL EXPENSE
9.38
JPMORGAN CHASE BANK
JOHNSTONE SPLY -FUSES
25.20
JPMORGAN CHASE BANK
CONRAD FIRE - RESCUE ROPE
148.08
JPMORGAN CHASE BANK
CONRAD FIRE -TRUCK PARTS
587.22
BLUE ENERGY FUELS, LLC
CNG FUELIJUN2015
224.83
FLEETCOR TECHNOLOGIES
FUEL PURCHASE
1,268.94
JPMORGAN CHASE BANK
PIKEPASS -FEES
29.50
JPMORGAN CHASE BANK
PROGRESSIVE -BOOKS
124.95
JPMORGAN CHASE BANK
FERRARA FIRE- ENGINE PARTS
45.72
JPMORGAN CHASE BANK
FERRARA FIRE - LADDER PARTS
106.43
JPMORGAN CHASE BANK
OK STATE FF- REGISTRATION
60.00
AT &T
CONSOLIDATED PHONE BILL
169.63
Page 4
Claims List
7/21/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
FIRE SERVICES...
NORTH AMERICA FIRE EQUIPMENT CO.
FIRE HELMET
183.00
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
121.33
JPMORGAN CHASE BANK
LIBERTY FLAGS -US FLAG
1,512.00
JPMORGAN CHASE BANK
DALE & LEES -HVAC REPAIR
111.20
CITY GARAGE
GARAGE PARTSIJUNE2015
20.91
JPMORGAN CHASE BANK
NRS- RESCUE TOOLS
674.25
TOTAL FIRE SERVICES 6,455.69
EMERGENCY PREPAREDNES
AT &T
CONSOLIDATED PHONE BILL
14.09
AT &T
LONG DISTANCE BILL
1.97
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL -STORM SIREN
26.61
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL -STORM SIREN
21.37
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL -STORM SIREN
26.61
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
TOTAL EMERGENCY PREPAREDNESS 120.30
STREETS
JPMORGAN CHASE BANK
ADVANCEAUTO -OIL
9.62
JPMORGAN CHASE BANK
ATWOODS- REPAIR SUPPLIES
47.23
JPMORGAN CHASE BANK
OREILLYS -EPDXY
5.36
PINKLEY SALES
CONNECTION CABLES
200.00
BLUE ENERGY FUELS, LLC
CNG FUEL /JUN2015
610.30
FLEETCOR TECHNOLOGIES
FUEL PURCHASE
651.30
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
6.67
CITY GARAGE
GARAGE PARTS /JUNE2015
134.57
JPMORGAN CHASE BANK
FASTENAL - SUPPLIES
17.87
JPMORGAN CHASE BANK
OREILLYS -WIRE CRIMPERS
3234
AEP /PSO
STREET LIGHTS
5,922.80
MOTOROLA SOLUTIONS, INC
IRADIO EQUIPMENT
2,744.37
TOTAL STREETS 10,382.43
STORMWATER
MOTOROLA SOLUTIONS, INC
RADIO EQUIPMENT
2,744.37
JPMORGAN CHASE BANK
OREILLY- CONNECTOR
9.99
JPMORGAN CHASE BANK
TRANSCO -PPE
19.05
JPMORGAN CHASE BANK
EQUIPMENT ONE -KEY
11.99
JPMORGAN CHASE BANK
P & K EQUIPMENT- SUPPLIES
824.65
JPMORGAN CHASE BANK
QUALITY TIRE -TIRE
111.50
CITY GARAGE
LABOR/OVERHEAD - JUL2015
2,162.58
JPMORGAN CHASE BANK
P & K- TRIMMERS
1,600.00
JPMORGAN CHASE BANK
P & K- BACKPACK BLOWER
480.00
JPMORGAN CHASE BANK
FASTENALSUPPLIES
13.95
CITY GARAGE
GARAGE PARTSIJUNE2015
314.88
JPMORGAN CHASE BANK
P &K EQUIP- TRIMMER HEADS
42.40
FLEETCOR TECHNOLOGIES
IFUEL PURCHASE
1,323.59
Page 5
Claims List
7/21/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
STORMWATER...
BLUE ENERGY FUELS, LLC
CNG FUEL /JUN2015
302.26
SPIRIT LANDSCAPE MANAGEMENT LLC
MAINTENANCE CONTRACT
216.25
JPMORGAN CHASE BANK
VERMEER- BLADES
128.46
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
33.31
SPIRIT LANDSCAPE MANAGEMENT LLC
MAINTENANCE CONTRACT
410.00
VERIZON WIRELESS
WIRELESS CONNECTION
109.67
JPMORGAN CHASE BANK
LOWES -LOCKS
22.78
TOTAL STORMWATER 10,881.68
PARKS
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
ANDREA SMITH
JANITORIAL SERVICES /JUNE
1,175.00
OLEN MASINGALE
MAY PARK MOWINGS
1,720.00
OLEN MASINGALE
JUNE PARK MOWINGS
2,580.00
OLEN MASINGALE
APRIL MOWINGS CENTENNIAL
2,580.00
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE CENTENNIAL
193.05
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
15.25
ANDREA SMITH
JANITORIAL SERVICES /JULY
1,175.00
SKYADD, LLC
RESTROOM RENTALS
380.00
FLEETCOR TECHNOLOGIES
FUELPURCHASE
664.01
JPMORGAN CHASE BANK
P & K- WEEDEATER PARTS /OIL
100.32
AT &T
CONSOLIDATED PHONE BILL
118.11
CITY GARAGE
LABOR/OVERHEAD - JUL2015
963.33
CITY GARAGE
GARAGE PARTSMUNE2015
898.91
AT &T
LONG DISTANCE BILL
4.56
JPMORGAN CHASE BANK
IP & K- MOWER /BLOWERIWEEDER
8,868.97
TOTAL PARKS 21,466.16
COMMUNITY CENTER
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
124.92
DALE & LEES SERVICE, INC
A/C REPAIRS
476.62
DALE & LEES SERVICE, INC
A/C REPAIRS
248.00
DALE & LEES SERVICE, INC
A/C FAN MOTOR
359.60
AT &T
CONSOLIDATED PHONE BILL
38.97
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
123.27
AT &T
LONG DISTANCE BILL
2.20
JPMORGAN CHASE BANK
RANDY'S PEST -PEST CONTROL
80.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
36.18
TOTAL COMMUNITY CENTER 1,489.76
HISTORICAL MUSEUM
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
29.99
AT &T
CONSOLIDATED PHONE BILL
14.09
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
41.79
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
36.02
AT &T
LONG DISTANCE BILL
0.24
Page 6
Claims List
7/21/2015
Budget Unit Title I
Vendor Name
Payable Description jPaymentAmouni
TOTAL HISTORICAL MUSEUM 12213
ECONOMIC DEV
CITY GARAGE
LABOR/OVERHEAD - JUL2015
74.66
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
TOTAL ECONOMIC DEV 104.31
FUND GRAND TOTAL 240,482.3
AMBULANCE SERVICE
UNITED HEALTHCARE
AMBULANCE REFUND
835.83
NOVITAS SOLUTIONS
AMBULANCE REFUND
402.89
JACK LITTLE
AMBULANCE REFUND
794.81
LEE ROY RAY
AMBULANCE REFUND
100.00
AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION SERVICES
70.48
TOTAL AMBULANCE SERVICE 2,204.01
AMBULANCE
FLEETCOR TECHNOLOGIES
FUELPURCHASE
1,765.80
JPMORGAN CHASE BANK
KEN KOOL -HVAC REPAIR
85.00
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
96.00
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
73.78
JPMORGAN CHASE BANK
BOUND TREESUPPLIES
558.91
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
180.00
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
132.00
CITY GARAGE
LABORIOV ERHEAD - JUL2015
761.08
CITY GARAGE
GARAGE PARTS /JUNE2015
201.37
JPMORGAN CHASE BANK
VISION LIGHTS -FOG LIGHTS
1,200.75
VERIZON WIRELESS
WIRELESS CONNECTION
238.63
JPMORGAN CHASE BANK
PHARM SYSTEMS - SUPPLIES
83.80
JPMORGAN CHASE BANK
PHARM SYSTEMS- SUPPLIES
269.92
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
61.50
JPMORGAN CHASE BANK
HENRY SCHEIN- RETURNS
- 1,686.00
JPMORGAN CHASE BANK
PHARM SYSTEMS - SUPPLIES
83.80
JPMORGAN CHASE BANK
QUADMED- SUPPLIES
291.00
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
597.00
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
25.50
TOTAL AMBULANCE 5,019.84
FUND GRAND TOTAL 7,223.8
E911 COMMUNICATIONS AT &T CONSOLIDATED PHONE BILL 576.82
MOTOROLA SOLUTIONS, INC IR SITE MAINT MONTHLY FEE 2,016.01
TOTAL E911 COMMUNICATIONS 2,592.831
Page 7
Claims List
7121/2015
Budget Unit Title I
Vendor Name
Payable Description IPayment
Amount
FUND GRAND TOTAL 2,592.8
STRONG NEIGHBORHOODS
CITY GARAGE
LABOR/OVERHEAD - JUL2015 67.16
FLEETCOR TECHNOLOGIES
FUELPURCHASE 45.41
TOTAL STRONG NEIGHBORHOODS 112.57
FUND GRAND TOTAL 112.5
STORMWATER - STORMWATE
TWIN CITIES READY MIX, INC
CONCRETE
256.25
LOT MAINTENANCE OF OKLAHOMA, INC.
DETENTION POND MOWING
823.02
MESHEK &ASSOCIATES, P.L.C.
ENGINEERING SERVICES
2,735.00
ANCHOR STONE COMPANY
RIP RAP FOR SILVER CREEK
456.11
JPMORGAN CHASE BANK
BROWNCO- EROSION FABRIC
395.00
JPMORGAN CHASE BANK
OZARK LASER- RENTALS
2,400.00
JPMORGAN CHASE BANK
AMERIFLEX -AIR HOSE
59.20
JPMORGAN CHASE BANK
LOWES- MORTAR MIX
10.63
JPMORGAN CHASE BANK
SHERWIN WILLIAMS -PAINT
7.81
MOTOROLA SOLUTIONS, INC
RADIO EQUIPMENT
2,744.37
JPMORGAN CHASE BANK
EQUIPMENT ONE -RENTAL
140.00
USGS NATIONAL CENTER
IJOINT FUNDING AGREEMENT
4,300.00
TOTAL STORMWATER - STORMWATER 14,327.39
FUND GRAND TOTAL 14,327.3
SALES TAX FUND -FIRE
VERIZON WIRELESS
WIRELESS CONNECTION
588.36
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
386.63
JPMORGAN CHASE BANK
TRAVEL EXPENSE
17.08
JPMORGAN CHASE BANK
SAMS CLUB- SUPPLIES
250.23
JPMORGAN CHASE BANK
WALMART -MINI REFRIGERATOR
66.00
JPMORGAN CHASE BANK
EQUIPMENT ONE -RENTAL
35.00
JPMORGAN CHASE BANK
SAMS CLUB- SUPPLIES
41.15
AT &T
LONG DISTANCE BILL
13.57
JPMORGAN CHASE BANK
ZAPPOS -SHOES
99.95
JPMORGAN CHASE BANK
SAMS CLUB- SUPPLIES
51.48
JPMORGAN CHASE BANK
SUN & SKI - UNIFORM SHOES
79.82
CITY GARAGE
LABORIOVERHEAD - JUL2015
3,264.16
UNIFORM BUILDING CODE COMMISSION
WORKBOOKS FOR TRAINING
75.75
JPMORGAN CHASE BANK
LOWES- SUPPLIES
52.56
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
70.49
JPMORGAN CHASE BANK
LOWES- REPAIR PARTS
14.31
JPMORGAN CHASE BANK
SHOE CARNIVAL -SHOES
59.98
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
117.40
JPMORGAN CHASE BANK
LOWES-A/C DRAIN LINE
10.17
Page 8
Claims List
7/21/2015
Budget Unit Title I
Vendor Name
Payable Description IPayment
Amount
TOTAL SALES TAX FUND -FIRE 5,294.09
FUND GRAND TOTAL 5,294.0
SALES TAX FUND - POLICE
JPMORGAN CHASE BANK
AMAZON -BOOKS
63,48
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY16
161.00
JPMORGAN CHASE BANK
FBI LEEDA - TRAINING
650.00
AT &T
LONG DISTANCE BILL
26.38
CITY GARAGE
LABORIOVERHEAD - JUL2015
9,694.41
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
89.30
VERIZON WIRELESS
WIRELESS CONNECTION
687.67
JPMORGAN CHASE BANK
DESERT SNOW- TRAINING
1,180.00
JPMORGAN CHASE BANK
GALLS - UNIFORM ITEMS
139.00
TOTAL SALES TAX FUND- POLICE 12,691.24
FUND GRAND TOTAL 12,691.2
SALES TAX FUND - STREETS
VERIZON WIRELESS
WIRELESS CONNECTION
80.02
JPMORGAN CHASE BANK
DELTA RIGGING - CHAINS /BIND
376.00
JPMORGAN CHASE BANK
FASTENAL- MATERIALS
234.07
JPMORGAN CHASE BANK
TRANSCO -PPE
19.05
JPMORGAN CHASE BANK
OREILLY- COUPLER
8.98
JPMORGAN CHASE BANK
DELTA RIGGING - RETURNS
-91.00
CITY GARAGE
LABOR /OVERHEAD - JUL2015
2,534.66
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
DUNHAM'S ASPHALT SERVICES, INC.
COLD MIX FOR POTHOLES
158.38
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
41.30
JPMORGAN CHASE BANK
GELLCO- SAFETY BOOTS
134.99
JPMORGAN CHASE BANK
LOWES -TOOLS
378.93
JPMORGAN CHASE BANK
LOWES- SHOPTOWELS /KEY
21.65
JPMORGAN CHASE BANK
JP&K EQUIP- GREASE ZIRTS
8.10
TOTAL SALES TAX FUND-STREETS 5,418.13
FUND GRAND TOTAL 5,418.1
CI- GARNWID96TH -106TH PSA- DEWBERRYINC ENGINEERING SERVICES 2,377.50
TOTAL CI - GARN WID 96TH -106TH 2,377.50
STREET REHAB FY15 IBECCO CONTRACTORS INC IFY 15 STREET REHABILITATI 227,362.59
TOTAL STREET REHAB FY15 227,362.59
Page 9
Claims List
7/21/2015
Budget Unit Title I
Vendor Name
Payable Description jPayment
Amount
FUND GRAND TOTAL 229,740.0
CITY GARAGE
JPMORGAN CHASE BANK
UNITED FORD -CORE RETURN
- 300.00
AT &T
LONG DISTANCE BILL
1.63
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
87.39
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
23.50
CITY GARAGE
GARAGE PARTS /JUNE2015
30.45
AT &T
CONSOLIDATED PHONE BILL
24.88
JPMORGAN CHASE BANK
FRONTIER INT'L- GASKET
6.50
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
437,40
JPMORGAN CHASE BANK
B & M CUSTOM- EXHAUST SVC
49.95
JPMORGAN CHASE BANK
BUMPER2BUMPER -PARTS
4.95
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
JPMORGAN CHASE BANK
GOODYEAR -TIRES
1,281.49
JPMORGAN CHASE BANK
MIDWEST EQUIP- TIRESIWHEEL
2,900.00
JPMORGAN CHASE BANK
B &M WAREHOUSE -PARTS
1 758.47
TOTAL CITY GARAGE 5,370.69
FUND GRAND TOTAL 5,370.6
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP /FELL
323.00
CITY OF OWASSO IMPREST ACCOUNT
IWORKERS COMP /FELL
323.00
CITY OF OWASSO IMPREST ACCOUNT
JWC SETTLEMENT PAYMENTS
323.00
TOTAL WORKERS' COMP SELF -INS 969.00
WORKERS' COMP SELF -INS
OK TAX COMMISSION SPECIALTAX UNIT
MITF QUARTERLY ASSESSMENT
4,901.30
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPRESTAC
1,930.56
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPREST AC
366.98
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPREST AC
2,629.18
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPRESTAC
1,884.00
CITY OF OWASSO IMPRESTACCOUNT
CITY OF OWASSO IMPREST AC
820.06
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPREST AC
366.98
UNITED SAFETY & CLAIMS INC
UNITED SAFETY CLAIMS ADMI
1,658.33
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
366.98
CITY OF OWASSO IMPREST ACCOUNT
ICITY OF OWASSO IMPREST AC
159.54
TOTAL WORKERS' COMP SELF -INS 15,083.91
FUND GRAND TOTAL 16,052.91
GEN LIAB -PROP SELF INS
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL -ROSS V CITY
350.00
I NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL- DENTON
10,349.84
Page 10
Claims List
7/21/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GEN LIAB -PROP SELF INS...
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL - MAZZANTI
200.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL - SPRADLIN
18,761.20
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL - DENTON
19,760.11
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL- MAZZANTI
150.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL - SPRADLIN
883.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL -ROSS V CITY
287.50
DAVID L. WEATHERFORD
LEGAL FEES
666.00
TOTAL GEN LIAB -PROP SELF INS
51,407.65
FUND GRAND TOTAL
51,407.6
SELF -INS HEALTHCARE JUNITED STATES TREASURY
PCORI FEE - HEALTHCARE REFO
921.00
TOTAL SELF -INS HEALTHCARE
921.00
FUND GRAND TOTAL
921.0
CITY GRAND TOTAL
$591,634.82
Page 11
Claims List Addendum
21- Jul -15
Budget Unit Title I Vendor Name I Payable Description I Payment Arnount
Gift Card Grant; CC approved 8/5/14 ($3,000)
Strong Neighborhoods Home Depot Storage Shed $999.46
Total Strong Neighborhoods Grant $999.46
0: \FINANCE`DATA \Finance (120)\CLAIMS LIST\Claims List Addendum -Home Depot Grant
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 07/11/15
Department Payroll Expenses Total Expenses
Municipal Court
5,207.97
7,905.37
Managerial
20,905.75
29,761.34
Finance
16,231.57
24,665.70
Human Resources
8,099.47
13,401.09
Community Development
13,033.67
20,722.98
Engineering
14,159.74
21,621.38
Information Systems
13,200.35
20,301.58
Support Services
8,008.90
12,399.56
Cemetery
1,320.66
1,966.41
Central Dispatch
19,104.16
31,837.48
Animal Control
3,625.97
5,401.89
Emergency Preparedness
1,673.00
2,393.17
Stormwater /ROW Maint.
4,991.68
7,894.59
Park Maintenance
5,981.38
9,006.31
Culture /Recreation
4,754.25
7,894.71
Community- Senior Center
2,470.20
3,665.61
Historical Museum
588.96
661.29
Economic Development
3,255.00
4,271.70
General Fund Total
146,612.68
225,772.16
Garage Fund Total 4,687.61 7,691.38
Ambulance Fund Total 365.00 409.82
Fire Fund 37 Total 142,544.47 218,302.06
Police Fund 38 Total 121,252.69 187,779.07
Streets Fund 39 Total 7,788.25 13,954.43
Stormwater Fund 27 Total
Worker's Compensation Total 5,859.46 7,012.98
Strong Neighborhoods Total 3,647.86 5,364.94
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 7/21/15
VENDOR
DESCRIPTION
AMOUNT
AETNA
HEALTHCARE MEDICAL SERVICE
29,222.29
HEALTHCARE MEDICAL SERVICE
36,510.52
HEALTHCARE MEDICAL SERVICE
84,764.48
HEALTHCARE DEPT TOTAL
150,497.29
DELTA DENTAL
DENTAL MEDICAL SERVICE
2,029.00
DENTAL MEDICAL SERVICE
4,463.60
ADMIN FEES
2,433.05
DENTAL DEPT TOTAL
8,925.65
VSP
VISION MEDICAL SERVICES
2,731.00
VISION DEPT TOTAL
2,731.00
HEALTHCARE SELF INSURANCE FUND TOTAL
162,153.94
GENERALFUND
FISCAL YEAR 2014 -2015
Budgetary Basis
Statement of Revenues & Expenditures
As of June 30, 2015
TRANSFERS IN (OUT)
Transfers in
$ 1,339,064 $
MONTH
$ 14,330,000 102.08%
YEAR
(2,098,314)
(23,077,460)
PERCENT
TOTAL TRANSFERS
TO -DATE
(8,449,376)
TO -DATE
NET CHANGE IN FUND BALANCE
BUDGET
OFBUDGET
$ (1,492,199)
ENCUMBRANCES OUTSTANDING
REVENUES:
(197,109)
Taxes
$
2,139,208
$
24,875,015
$
24,539,125
101.37%
Licenses & permits
31,530
237,964
258,900
91.91%
Intergovernmental
69,178
821,383
900,606
91.20%
Charges for services
37,967
662,464
648,260
102.19%
Fines & forfeits
42,909
721,973
697,353
103.53%
Other
2,090
103,205
102,960
100.24%
TOTAL REVENUES
$
2,322,882
101.01%
$
27,422,003
$
27,147,204
EXPENDITURES:
Personal services
$
1,869,271
$
15,221,158
$
15,668,049
97.15%
Materials & supplies
112,455
817,642
886,116
92.27%
Other services
243,056
1,665,537
1,805,752
92.24%
Capital outlay
49,925
1,116,997
1,529,486
73.03%
TOTAL EXPENDITURES
$
2,274,707
94.63%
$
18,821,334
$
19,889,403
REVENUES OVER EXPENDITURES
$
48,176
1.00%
$
8,600,669
$
7,257,801
TRANSFERS IN (OUT)
Transfers in
$ 1,339,064 $
14,628,084
$ 14,330,000 102.08%
Transfers out
(2,098,314)
(23,077,460)
(23,080,000) 99.99%
TOTAL TRANSFERS
$ (759,250) $
(8,449,376)
$ (8,750,000) 96.56%
NET CHANGE IN FUND BALANCE
$ (711,075) $
151,293
$ (1,492,199)
ENCUMBRANCES OUTSTANDING
(197,109)
FUND BALANCE (Budgetary Basis)
Beginning Balance 2,811,625 2,811,625
Ending Balance $ 2,765,809 $ 1,319,426
O—T City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Daniel Dearing
Sr. Civil Engineer
SUBJECT: Acceptance of Urban Engineering Agreement
DATE: July 17, 2015
BACKGROUND:
On May 17, 2005, the Engineering Design Criteria, Construction Standards and Standard Details
for any and all developments, projects, and infrastructure improvements within the City of
Owasso were adopted by the City Council. Documents required as a result of that adoption
include two different agreements, one which must be submitted by the developer and one
which must be submitted by the developer's engineer. The agreements are as follows:
ENGINEER AGREEMENT:
The agreement required to be submitted by the developer's engineer is titled "Agreement for
Urban Engineering Services" (Section 01 14.1(B). This agreement requires the engineer to list all
improvements associated with the proposed development, attest that all designs will be in
compliance with City standards (outlined in the design criteria), pay all fees associated with the
plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma,
and attest that he /she maintains Professional Liability Insurance in limits directly correlated to the
cost of the project specified in the attached agreement. The liability insurance to project cost
ratio schedule is as follows:
Project Cost
Less than $500,000
$500,000 - $1,000,000
Greater than $1,000,000
DEVELOPER AGREEMENT:
Professional Liability Insurance
$ 250,000
$ 500,000
$1,000,000
The agreement required to be submitted by the developer is titled "Agreement Guaranteeing
Installation of Improvements" (Section 0114.1(C). This agreement requires the developer to
submit engineering drawings for the proposed improvements, provide oversight of his /her
construction contractor to assure compliance with the approved plans, and submit "as- built"
drawings upon completion of the construction of improvements.
The Mayor's signature is required on the "Agreement for Urban Engineering Services" (Engineer
Agreement), and therefore Council approval is needed.
RECOMMENDATION:
Staff recommends approval and authorization for the Mayor to execute the following
"Agreement for Urban Engineering Services" (Engineers Agreement):
• Tuttle & Associates, Inc., for site grading, drainage, water and sewer improvements to
serve The Cottages at Tallgrass Point.
ATTACHMENT:
"Agreement for Urban Engineering Services" - Tuttle & Associates, Inc., for site grading,
drainage, water and sewer improvements to serve The Cottages at Tallgrass Point
T
I till)
THIS AGREEMENT, entered into by and between the CITY OF OWASSO,
OKLAHOMA, a municipal corporation, hereinafter called "City" and
P d C- hereinafter called "Design Engineer ".
WITNESSETH:
WHEREAS, the Design Engineer has been employed by the Owner/Developer /Subdivider
of the herein described real property to prepare all project plans and specifications and to
provide certain engineering services during the construction of the hereinafter sometimes
referred to as the "Project ", upon easements and rights -of -ways to be owned or controlled by
the City; and
WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the
plans and specifications for said project by the City of Owasso Public Works Department; and
WHEREAS, the City is willing to review the plans and specifications prepared by the
Design Engineer under the hereinafter described terms and conditions.
NOW, THEREFORE, in consideration of the foregoing and in consideration of the
hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to-
wit;
I. The Improvements to be designed by the Design Engineer (pursuant to this Contract)
shall generally consist of the following types of improvements
&W-0 D 64 s �i Atkin &
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5
which shall be located on the following described tract of land:
',-Q I %eaAss Po le, 7-
2. The Design Engineer shall, in conformity with the provisions of the City's Standard
Specifications for Urban Engineering Services, including the City's current Design
Criteria, which are hereby incorporated and made a part of this Contract by reference,
prepare project plans, specifications, and other engineering documents as may be
necessary for the proper construction of the project improvement, and shall perform
all construction layout surveys, and staking and periodic general construction
supervision on the project improvements as they are constructed by the Owner and his
Contractor.
3. The City shall review (and approve) the project plans, specifications, and other
engineering documents for the construction of the project improvements prepared and
submitted to the City by the Design Engineer.
4. The Design Engineer shall compensate the City for reviewing (and approving) plans
and specifications for the project at the rate of One Hundred Dollars ($100.00) for each
plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso
or of the Oklahoma Department of Transportation), except that the minimum charge
for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due
and payable upon presentation of the plans and specifications for the project for review
by the City. PFPI plan review and permit fees are waived for governmental entities.
No fees shall be collected by the City of Owasso on any public work or improvement
performed by or for any city, county, state, or federal governmental entity; provided
however, that this exemption shall not constitute waiver of any ordinance requiring the
issuance of such permits, and it shall apply only to such permits issued directly to the
governmental entity involved.
5. The Design Engineer hereby covenants that he /she is a Registered Professional
Engineer in the State of Oklahoma at the time of execution of this Contract, and should
the Design Engineer cease to be a Registered Professional Engineer prior to
completing performance of the terms and conditions of this Contract, the Design
Engineer shall immediately notify the City and shall engage a Registered Professional
Engineer acceptable to the City to complete performance of the promises and
covenants contained herein.
6. The Design Engineer further covenants and agrees that he /she maintains and is covered
by Professional Liability Insurance in limits of not less than those indicated in the
following schedule:
Project Cost Professional Liability Insurance
Less than $500,000 $250,000
$500,000 - $1,000,000 $500,000
Greater than $1,000,000 $1,000,000
(Project Costs to be as defined in Section I of the attached Specifications for Urban
Engineering Services) and that he /she will maintain same in continuous force and effect
for a period of not less than three years from and after final acceptance of the project
herein.
7. The Design Engineer fin-ther covenants and agrees to comply with Section I, Section I1
and Section III of the attached Standard Specifications for Urban Engineering Services
and that these specifications become a part this contract,
IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be
executed by their duly authorized officers or representatives on the dates set for the below.
Executed by the City of Owasso, Oklahoma, on the _day of 20—
Executed by the Design Engineer on the '��day of ) urac 20 1, _
CITY OF OWASSO, OICLAIIOMA
a municipal corporation
BY
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
APPROVED:
Public ,j✓✓ S Director
DESIGN ENGEER
1 lY TJ < ' !v ^<
M a- ?.�'�
Design ngineer
b7 '
BY 667
Title
ATTEST:
Secretar
CERTIFICATE OF LIABILITY INSURANCE
DATE(MMJDDNYW)
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
0710912015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: if the certificate holder is an ADDITIONAL INS policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
CONTACT
INA
The Risk Specialty Group LLC
4001 Woodway Drive
Spite 300 East
Houston TX 77056
PHONE (713) 552 -1900 FAX
-WG-UQ-EX °) 1 713 513u411
EMAIL
ADUSESS. tlatiders @riskspecialtygroupcotn
INSURER(S/AFFORDINGCOVERAGE
NAIC N
INSURER A, RLI Insurance Company
LIABILITY
INSURED
INSURER B
Tuttle & Associates, Inc.
INSURER C:
9714 East 55th Place
INSURER O:
Tulsa OK 74146
IN ERE:
_
NSUflERP:
COVERAGES CFRTIFICATF MI IMFI
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IMS.
INTR
TYPE OFINSURANCE
AODL
SUBR
POLICY NUMBER
POLICY EFF
! I
POLICYEXP
MID IYYYY
LIMITS
GENERAL
LIABILITY
EACHOCCURRENCE
5
COMMERCIAL GENERAL LIABILITY
DAMAGE TO RENTED
CLAIMS MADE 0 OCCUR
S _
_
MED EXP An one ersonL
S
PERSONAL B ADV INJURY
$
--
- - - - --
GENERALAGGREGATE
_
S
GEN'L AGGREGATELIMIT
APPLIES PER:
PRODUCTS - COMPIOP AGG
S
POLICY
PRO- LOC
Fr
S
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
JE&accidenU
BODILY INJURY (PCrpersco)
S
ANY AUTO
ALLOWNED SCHEDULED
BODILY INJURY (Par acd,h nl)
$
AUTOS AUTOS
HIRED AUTOS AU OSWNED
PROPERTY DAMAGE
I
S
S
UMBRELLA LIAR
OCCUR
EACH OCCURRENCE
S
EXCESS LIAR
CLAIMS -MADE
AGGREGATE
S
DEB I I RETENTIONS
S
WORKERS COMPENSATION
WC STATW OTH-
AND EMPLOYERS' LIABILITY YIN
E.L. EACH ACCIDENT
S
ANY PROPRIETORAPARTNERIEXECUHVEF
OFFICERIMEMSER EXCLUDED?
NIA
EL .DISEASE - FA EMPLOYEE
S
(Mantlatory In NH)
If , dascdba under
I E.DISEASE- POLICY LIMIT
S
DEcaSCRIPTION OF OPERATIONS holmv
Professional Liability
Per Claim Limit $1,000,000
A
..claims made"
RDPOO19130
03/0612015
03/0612016
Aggregate Limit $1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 181, Additional Remarks Schedule, If more space is required)
The City of Owasso I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
111 N. Main ACCORDANCE WITH THE POLICY PROVISIONS.
Owasso, OK 74055 1 AUTHORIZED REPRESENTATIVE P n t7 ,. CDD>
reserved.
AUUKU zo tzuTuluD) The ACORD name and logo are registered marks of ACORD
n—TGify Wif out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
PROM: Bronce L. Stephenson
Director of Community Development
SUBJECT: Final Plat— Coffee Creek Play Park
DATE: July 17, 2015
BACKGROUND:
The City of Owasso received an application for review and approval of a final plat for Coffee
Creek Play Park. The subject property is located on the east side of the US -169 frontage road just
north of the Lanes at Coffee Creek Bowling Alley.
SURROUNDING ZONING AND LAND USE:
Direction
ZOnin
Use
land Use Plan
Jurisdiction
Commercial
CS
1 lot in 1 block
Number of Reserve Areas !'
N/A
North
(Commercial
Undeveloped
Commercial
City of
Water Provider
Shopping)
Washington RWD #3
Applicable Paybacks '
Owasso
Streets` (public or private)
CS
South
(Commercial
Bowling Alley
Commercial
City of
Shopping)
Owasso
East
OM (Office
Professional
Commercial
City of
Medium
Offices
Owasso
West
N/A
Highway
N/A
City of
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
1.97 acres
Current Zoning
CS -.Commercial Shopping
Proposed Use
Commercial
Lots /Blocks '>
1 lot in 1 block
Number of Reserve Areas !'
N/A
Within PUD?
PUD 18
Within Overlay"
District?
Yes, US -169
Water Provider
Washington RWD #3
Applicable Paybacks '
Storm siren fee of $35 /acre;
Elm Creek Sanitary Sewer
Pa back 1580.00 /acre
Streets` (public or private)
N/A
ANALYSIS
The final plat for Coffee Creek Play Park proposes one (1) lot on one (1) block. The property is
situated just north of the Lanes at Coffee Creek Bowling Alley on the east side of the US -169
Service Road. The property is part of the Coffee Creek PUD (PUD 18) and this site was identified
for commercial type uses.
The final plat proposes one 24 -foot wide off site mutual access easement (MAE) to the south
connecting the bowling alley parking lot and another internal MAE that will also have a stub
connection to the north lot. This will not only provide good internal connectivity, but reduce the
need for another curb cut. Additionally, fire access will be enhanced when the subject property
develops as well as benefiting the properties to the south and north. A 17 '/3 foot perimeter utility
easement has been provided and there is an existing receded 20 -foot utility easement along
the front of the property. These will allow utility companies adequate access to provide service
and maintain service to the proposed development.
The City of Owasso will provide sanitary sewer and water service will be provided by Washington
County Rural #3. Any development that occurs on the subject property must adhere to all
subdivision, zoning, and engineering requirements including but not limited to paved streets,
landscaping, and sidewalks. The property also lies within the US -169 overlay district and any site
plan submitted on the subject parcel shall adhere to the requirements of this overlay district as
well as those outlined in PUD 18. The proposed commercial use for the property conforms to the
land use prescribed under the 2030 Owasso Land Use Master Plan and with the existing zoning
on the property. The property is subject to all applicable paybacks as described in the above
table.
PLANNING COMMISSION:
The Owasso Planning Commission reviewed this item at their regular meeting on July 13, 2015
and voted unanimously to recommend approval of the Final Plat for Coffee Creek Play Park.
RECOMMENDATION:
Staff recommends approval of the Final Plat for Coffee Creek Play Park.
ATTACHMENTS:
Final Plat, Coffee Creek Play Park
Area Map
Aerial Map
LEGEND
ENGINEER
KOOURY ENCItEEERING, INC.
k LAND SERVICES, INC.
SUBDIVISION PLAT
COFFEE CREEK PLAY PARK
Indian Base and Maridian (L98h1J
City of Owasso. 9'ulsa County, Smm of Oklahoma.
i
SURVEYOR
ENGINEER
BENCHMARK SURVEIING
KOOURY ENCItEEERING, INC.
k LAND SERVICES, INC.
Bon Maw
SURVEYOR
ENGINEER
BENCHMARK SURVEIING
KOOURY ENCItEEERING, INC.
k LAND SERVICES, INC.
OWASSO LAND TRUST, LLC
BENCHMARK $
papa
MONUMENTATION
BASIS OF BEARING
PLOODPLAIN NOTE
DETENTION
STATE PLANE COORDINATES
CREEK PLAY PARK, Tulsa County
FINAL PLAT
Sheet I of 2
Coffee Creek Play Park
ki ;,
1" = 188 ft Final Plat 06/08/2015
This map represents a visual display of related geographic Information. Data provided hereon is not a guarantee of actual field conditions. To he sure of complete accuracv.
please contact Owasso staff for the most up -to -date Information.
Coffee Creek Play Park
1" = 188 ft Final Plat 06108/2015
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy.
Please contact Owasso staff for the most up -to -date information.
n-rity Wit lout Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson
Director of Community Development
SUBJECT: Final Plat — The Cottages at Taligrass Point
DATE: July 17, 2015
BACKGROUND:
The Community Development Department received an application for review and approval of
a final plat for The Cottages at Taligrass Point, which is located near the northwest corner of E.
861h St. N. and N. Mingo Rd. The property is 13.37 acres in size and the proposed use is for
apartment homes. The property is bounded to the west by the railroad and to the east by
Mingo Road. There has been right -of -way dedicated along the southern portion of the property
along Mingo Road as part of the Mingo and 86th St. N. intersection improvements that occurred
several years ago. The final plat will dedicate right -of -way along the remaining portion of Mingo
Road. Ordinance 1050 annexed the property into the City Limits of Owasso and Ordinance 1052
rezoned the property to RM with a PUD overlay (OPUD 15 -01).
SUMMARY TABLE:
Direction
Zonin
Use --land
—Use
` Jurisdiction
North
AG
(Agriculture)
Residential
Transitional
Tulsa County
South
AG
Undeveloped
Commercia l
City of
N/A
(Agriculture)
City of Owasso
Applicable Paybacks
Owasso
East
RM (Residential
Apartments
Transitional
City of
Multi-Family)
Owasso
West
AG
A ri cu ltu re
Railroad
Residential
Tulsa County
SUBJECT PROPERTY /PROJECT DATA:
Pro`e Size:
13.37 acres
Current Zoning
RM OPUD 15 -01
Pro` osed Use
Apartment Homes
Lots /Blocks ';
N/A
Land Use Plan
Transitional and Commercial
Number of Reserve Areas
N/A
Within PUD?
OPUD 15 -01
Within Overlay District?
N/A
Water Provider
City of Owasso
Applicable Paybacks
Storm siren fee of $35 /acre;
Ranch Creek Sewer Payback
of $610.33 /Acre
Streets . ublic or rivate
N/A
ANALYSIS:
The final plat for The Cottages at Tallgrass Point provides one lot for the development of a 266 -
unit apartment home complex in 18 buildings on 13.37 acres. An offsite sanitary sewer easement
is necessary on the property to the south to service the development and the developer is in the
process of securing the required documents for recording this easement. The plat has
established limits of access and no access along Mingo Road, with the southern access point
aligning with the driveway across the street that serves the Villas at Coffee Creek Apartment. A
northern access point has been shown which will be for emergency use only. Along the
northern portions of the property is a large 100 -foot PSO Utility easement, which will restrict
vertical construction of housing units. Perimeter and interior utility easements have been
provided allowing utility companies adequate access to provide service and maintain service to
the proposed development.
The City of Owasso will provide sanitary sewer and water service. Any development that occurs
on the subject property must adhere to all subdivision, zoning, and engineering requirements
including but not limited to paved streets, landscaping, and sidewalks. Any site plan submitted
on the subject parcel shall adhere to the requirements outlined in OPUD 15 -01. The proposed
commercial use for the property conforms to the land use prescribed under the 2030 Owasso
Land Use Master Plan. The property is subject to all applicable paybacks as defined in the
above table.
PLANNING COMMISSION:
The Owasso Planning Commission reviewed this item at their regular meeting on July 13, 2015
and voted unanimously to recommend approval of the Final Plat for The Cottages at Tallgrass
Point.
RECOMMENDATION:
Staff recommends approval of the Final Plat for The Cottages at Tallgrass Point.
ATTACHMENTS:
Final Plat, The Cottages at Tallgrass Point
Area Map
Aerial Map
FINAL PLAT
THE COTTAGES AT TALLGRASS
AN ADDITION TO THE CITY OF OWASSO, OKLAHOMA
A PART OF THE SW /4 OF SECTION 24, TOWNSHIP 21 NORTH,
RANGE 13 EAST, TULSA COUNTY, OKLAHOMA
OWNER OPUD #15 -01
THE COTTAGES AT TALLGRASS POINT, LP
4200 E SKELLY DRIVE, SW 600
TULSA. OKLAHOUA 74135
PHUVE: (918) t92 -190
ENGINEER /SURVEYOR
TUTTLE & ASSOCIATES, INC.
9718 E. 551H M. NLSA,
OKLAHOMA 71146 PHdff: (918)
663 -5567 CERTIFICATE W
AUMORITT CA 465 EWIRAllgV
6 -30 -15
LEGEND
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OPUD 15 -01 & OZ 15 -02
1" = 752 ft 03117/2015
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracv.
please contact Owasso staff for the most up -to -date Information.
OPUD 15 -01 & OZ 15 -02
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This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure otcomplete accuracy.
please contact Owasso staff for the most up -to -date Information.
The Cily Wit lout Limits.
TO: The Honorable Mayor and
City Council
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: South Sports Park Regional Detention Pond
Engineering Service Agreement
DATE: July 17, 2015
BACKGROUND:
The South Sports Park is an area that has developed as the North Sports Park has reached
playing capacity. It currently houses a few baseball fields, unimproved parking areas and a
restroom facility. In addition, the park has a master plan that calls for additional lighted ball
fields, paved parking, a splash pad, walking trail and additional soccer fields. Lastly, the park
property is also the location for a planned regional detention pond.
In the past, two (2) creeks converged on the property near E 1061h St N and cause flooding
during heavy rain. Both streams are shown to be "blue - lines" on a U.S.G.S. Topography map for
the area, which indicates a United States Army Corps of Engineers ( USACE) regulated streams.
The northern stream drainage comes from Hale Acres Subdivision and the southern stream from
Meadowcrest Subdivision.
However, in the last few years, staff realigned the northern stream, with USACE permission, to
flow along the eastern edge of the park and converge with the southern stream on the eastern
boundary. As a result, this modification opened up a large area for future growth within the
southern section of the sports park.
In 2014, with the Vision 2025 funds becoming available to provide additional amenities to the
southern section of the Sports Park and concurrent development of Abbott Farms Subdivision
immediately west of the South Sports Park, staff concurs that a public /private partnership should
be attempted to help fund the regional detention pond. With Abbott Farms directly adjacent to
the proposed regional detention pond, the developer would have the opportunity to use the
regional detention pond. Therefore on -site detention would not be necessary. In return, the
developer would provide the cost savings to the City for the engineering and construction of the
on -site detention. With this proposal in mind, staff approached the developer of Abbott Farms
and has made a tentative agreement to the terms mentioned above.
ENGINEERING SERVICES AGREEMENT:
In May 2015, staff requested a proposal from Meshek and Associates, PLC, Tulsa, Oklahoma.
Based upon past knowledge of the Owasso Master Drainage Plan and fee negotiations, Meshek
and Associates is being recommended as the design engineer for the project.
The proposed work includes the following:
1) Update Hydraulics and Hydrology (H &H) Data in Model
2) Preliminary/Final H &H Design /Alternatives
3) Conceptual /Preliminary/Final Plan Development
4) R/W Plan Preparation
5) QA /QC
6) Project Meetings
7) Prepare Bid documents in accordance with Owasso standards.
S) Attend Project Bid Meetings
9) Attend Construction Meetings
10) Material specifications review.
11) Provide Construction Assistance and As -built Drawings
Preparation of the 404 application for a USACE Nation Wide Permit and the topographic survey
of existing storm drains, detention ponds and utilities will be provided by the City.
FUNDING:
Funding was included in the FY 2014 -2015 Stormwater Fund Budget for the engineering services
for the South Sports Park Regional Detention Pond. As a result, a budget amendment is
recommended to allow a carryover of funds.
RECOMMENDATION:
Staff recommends approval of an engineering services agreement with Meshek and Associates,
PLC, in the amount of $57,330 for the South Sports Park Regional Detention Project and approval
of a budget amendment in the Stormwater Management fund increasing the appropriation for
expenditures by $57,330.
ATTACHMENTS:
Location Map
Agreement for Engineering Services
CITY OF OWASSO
P.O. 180
Owasso, OK 74055
918.272.4959
www.cityofowasso.com
SPORTS PARK SOUTH
DETENTION POND
PROJECT
LOCATION MAP
RT
)/7/2015
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
OWASSO SPORTS PARK DETENTION POND
TIiIS AGREEMENT, made and entered into this day of 2015 between
the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred
to as CITY, and Meshek & Associates, PLC, hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to construct a detention facility at the Owasso Sports Park
hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
1 SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
which are attached hereto and incorporated by reference as part of this
AGREEMENT,
5. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with the
applicable laws and regulations published and in effect at the time of performance of
the SERVICES. The PROJECT shall be designed and engineered in a good and
workmanlike manner and in strict accordance with this AGREEMENT. All
engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
6. LIMITATION OF RESPONSIBILITY.
PAGE_ 1 OF 9
6.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
6.2. ENGINEER's deliverables, shall include plans for construction signed by a
registered engineer.
7. LIABILITY AND INDEMNIFICATION.
7.1. ENGINEER shall defend and indemnify CITY from and against legal liability
for damages arising out of the performance of the SERVICES for CITY,
including but not limited to any claims, costs, attorney fees, or other expenses
of whatever nature where such liability is caused by the negligent act, error,
or omission of ENGINEER, or any employee for whom ENGINEER is legally
liable. Nothing in this paragraph shall make the ENGINEER liable for any
damages caused by the CITY or any other contractor or consultant of the
CITY.
7.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
8. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any activities unless such responsibilities are
specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
9. INSURANCE.
9.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
9.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the aggregate,
and with property damage limits of not less than $100,000 for each
occurrence and not less than $100,000 in the aggregate.
9.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each accident
and with property damage limits of not less than $100,000 for each accident.
9.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not less than
$100,000 for each occurrence.
9.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions coverage
to be for a minimum of $1,000,000.
9.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
PAGE 2 OF 9
10. OWNERSHIP AND REUSE OF DOCUMENTS.
10.1. All documents, including reports, field notes and data shall become and
remain the property of the CITY.
10.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
11. TERMINATION OF AGREEMENT.
11.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
11.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a suspended
project, ENGINEER's contract price and schedule shall be equitably adjusted.
12. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: Meshek & Associates, PLC
1437 S. Boulder Ave. Suite 1550
Tulsa, OK 74119
Attention: Benjamin W. Fletcher, PE, LSI
To CITY: CITY OF OWASSO
301 W 2nd Avenue
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
12.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
13. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to
be in default of this AGREEMENT if delays in or failure of performance shall be due
to forces which are beyond the control of the parties; including, but not limited to:
fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
PAGE 3 OF 9
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
14. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
15. INTEGRATION AND MODIFICATION. This AGREEMENT includes
ATTACHMENTS A, B, C, and D and represents the entire and integrated
AGREEMENT between the parties; and supersedes all prior negotiations,
representations, or agreements pertaining to the SCOPE OF SERVICES herein, either
written or oral. CITY may make or approve changes within the general Scope of
Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT. This AGREEMENT may be amended
only by written instrument signed by each of the Parties.
16. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the matter
may, in the Director's discretion, be referred to the City Manager for resolution.
Regardless of these procedures, neither party shall be precluded from exercising any
rights, privileges or opportunities permitted by law to resolve any dispute.
17. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
tivs AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
18. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso.
PAGE40F9
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
APPROVED:
City Clerk
APPROVED AS TO FORM:
City Attorney
Meshek & Associates PLC
Benjamin W. Fletcher, PE, LSI
Date _/_/2015
CITY OF OWASSO, OKLAHOMA
Mayor
Date _/_/2015
PAGE 5 OF 9
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
OWASSO SPORTS PARK DETENTION POND
Scope of Project
Attachment A
SCOPE OF PROTECT. The PROJECT shall consist of civil engineering services for the
following categories of assignments:
1. Prepare construction plans for the Owasso Sports Park Detention Pond,
2. Services not included in this contract: Topography, platting, preparation of legal
descriptions, public utility installations or relocations, coordination with franchise
utilities, paving design, or construction inspections.
PAGE b OF 9
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
OWASSO SPORTS PARK DETENTION POND
Scope of Services
Attachment B
The services to be performed by the ENGINEER, Meshek & Associates, PLC, under this
AGREEMENT will consist of providing civil engineering services for the categories of
assignments presented in Attachment A, as directed individually by the City by a work
order.
Further, it is understood and agreed that the date of beginning, rate of progress, and the
time of completion of the work to be done hereunder for each assignment are essential
provisions of this AGREEMENT; and it is further understood and agreed that the work
embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and
receipt of Notice to Proceed for each assignment. It is further understood that all reviews
and conceptual designs will be prepared in accordance with the OWRB and City of Owasso
guidelines.
A.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall
include, but are not limited to the following tasks:
A.l.a Provide a Preliminary Design
A.1.a)1. Provide preliminary hydrologic and hydraulic design for the
PROJECT
A.1.a) 2. Prepare preliminary construction plans for the PROJECT
A.1.a) 3. Prepare a preliminary construction estimate
A.l.b Provide a Final Design
A.l.b) 1. Provide final hydrologic and hydraulic design for the
PROJECT
A.1.b) 2. Prepare final construction plans for the PROJECT
A.1.b) 3. Prepare a final construction estimate
A.l.c Provide Contruction Services
A. 1.c) 1.
Assist in the preparation of bidding documents
A. Lc) 2.
Provide responses to all Requests for Information
A.l.c) 3.
Review all submittals
A.l.c) 4.
Provide assistance during construction as needed
PAGE 7 OF 9
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
OWASSO SPORTS PARK DETENTION POND
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
CA Reports, Records, etc. To furnish, as required by the work, at no expense to the
ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT.
C1.2 Property ownership and documentation shall be provided.
C1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access. To assist in providing access to public and private property when required
in performance of ENGINEER's services.
C.3 Staff Assistance. Designate the individual to act as its representative in respect to the
work to be performed under this AGREEMENT, and such person shall have
complete authority to transmit instructions, receive information, interpret and define
CITY'S policies and decisions with respect to materials, equipment, elements and
systems pertinent to the services covered by this AGREEMENT.
C.3.1 Furnish staff assistance in locating, and operating any structures pertinent to
said PROJECT.
C4 Review. Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
PAGE 8OF9
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
OWASSO SPORTS PARK DETENTION POND
Scope of Project
Attachment A
SCOPE OF PROTECT. The PROJECT shall consist of civil engineering services for the
following categories of assignments:
1. Prepare construction plans for the Owasso Sports Park Detention Pond,
2. Services not included in this contract: Topography, platting, preparation of legal
descriptions, public utility installations or relocations, coordination with franchise
utilities, paving design, or construction inspections.
PAGE b OF 9
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
OWASSO SPORTS PARK DETENTION POND
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as each Phase of the work progresses;
and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly
invoices based upon percent of work completed. Invoices shall be accompanied by such
documentation as the CITY may require in substantiation of the amount billed.
DA Total Compensation.
D.1.1 For the work under this project the total maximum billing including direct
costs and subconsultant services shall be Fifty -Seven Thousand Three -
Hundred Thirty and no cents ($57,330.00) which amount shall not be
exceeded without further written authorization by CITY.
D.2 Conditions of Pavment.
D.2.1 Payment shall be made based on a lump sum basis.
PAGE90F9
O—T City Wit out Limits.
TO: The Honorable Mayor and
City Council
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: Central Park Drainage Improvements
Engineering Service Agreement
DATE: July 17, 2015
BACKGROUND:
The Central Park drainage channel is located between East 861h Street North and Owasso Mid -
High School. The channel commences northwest of the East 86", Street North /North 123rd East
Ave Intersection at the bridge and traverses northwesterly between the commercial property
housing State Farm Insurance and the Lake Ridge Subdivision. The channel continues toward the
new SAHO building and enters the property owned by residents in Central Park II. Lastly, the
channel turns into the Owasso Public School property and connects with the Central Park
detention pond outlet.
This project was listed as a priority project in the 2005 Master Drainage Plan (MDP). Funds from
the stormwater fund have been budgeted to provide the initial survey and engineering design
for the project. The purpose of this project is to realign the channel into the existing drainage
easement with the use of an articulated concrete bottom and Recon block wall, similar to what
was used at the Three Lakes Channel Project in 2013.
Public Works is proposing to proceed with project design this fiscal year with construction in FY
2016 -2017, if funding is available.
ENGINEERING SERVICES AGREEMENT:
In June 2015, staff requested a proposal from Meshek and Associates, PLC, Tulsa, Oklahoma.
Based upon past knowledge of the Owasso Master Drainage Plan and fee negotiations, Meshek
and Associates is being recommended as the design engineer for the project.
The proposed work includes the following
1) Update Hydraulics and Hydrology (H &H) Data in Model
2) Preliminary/Final H &H Design /Alternatives
3) Conceptual /Preliminary/Final Plan Development
4) R/W Plan Preparation
5) QA /QC
6) Project Meetings
7) Prepare Bid documents in accordance with Owasso standards.
8) Attend Project Bid Meetings
9) Attend Construction Meetings
10) Material specifications review.
11) Provide Construction Assistance and As -built Drawings
PROPOSED WORK BY CITY OF OWASSSO ENGINEERING STAFF:
12) - Prepare 404 application to USACE for a Nation Wide Permit
13) - Provide topographic survey of existing storm drains, detention ponds and utilities
FUNDING:
Funding was included in the FY 2014 -2015 Stormwater Fund Budget for the engineering services
for the Central Park Drainage Project. As a result, a budget amendment is recommended to
allow a carryover of funds.
RECOMMENDATION:
Staff recommends approval of an engineering services agreement with Meshek and Associates,
PLC, in the amount of $66,760 for the Central Park Drainage Project and approval of a budget
amendment in the Stormwater Management fund increasing the appropriation for expenditures
by $66,760.
ATTACHMENTS:
Location Map
Agreement for Engineering Services
'rr—m
7.' Vol
- '5V
r
CITY OF OWASSO
P.O. 180 CENTRAL PARK
Owasso, OK 74055
918.272.4959 DRAINAGE CHANNEL
www.cityofowasso.com PROJECT
LOCATION M"
n.
Ifi
j— r—r
7/7/2015
E
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
CENTRAL PARK CHANNEL IMPROVEMENTS
THIS AGREEMENT, made and entered into this day of 2015 between
the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred
to as CITY, and Meshek & Associates, PLC, hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to construct improvements to the Central Park Channel
hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROJECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2, SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
which are attached hereto and incorporated by reference as part of this
AGREEMENT.
5. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with the
applicable laws and regulations published and in effect at the time of performance of
the SERVICES. The PROJECT shall be designed and engineered in a good and
workmanlike manner and in strict accordance with this AGREEMENT. All
engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
6. LIMITATION OF RESPONSIBILITY.
PAGE 1 OF 10
6.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
6.2. ENGINEER's deliverables, shall include plans for construction signed by a
registered engineer.
7. LIABILITY AND INDEMNIFICATION.
7.1. ENGINEER shall defend and indemnify CITY from and against legal liability
for damages arising out of the performance of the SERVICES for CITY,
including but not limited to any claims, costs, attorney fees, or other expenses
of whatever nature where such liability is caused by the negligent act, error,
or omission of ENGINEER, or any employee for whom ENGINEER is legally
liable. Nothing in this paragraph shall make the ENGINEER liable for any
damages caused by the CITY or any other contractor or consultant of the
CITY.
7.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
8. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any activities unless such responsibilities are
specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
9. INSURANCE.
9.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
9.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the aggregate,
and with property damage limits of not less than $100,000 for each
occurrence and not less than $100,000 in the aggregate.
9.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each accident
and with property damage limits of not less than $100,000 for each accident.
9.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not less than
$100,000 for each occurrence.
9.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions coverage
to be for a minimum of $1,000,000.
9.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
PAGE 2 OF 10
10. OWNERSHIP AND REUSE OF DOCUMENTS.
10.1. All documents, including reports, field notes and data shall become and
remain the property of the CITY.
10.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
11. TERMINATION OF AGREEMENT.
11.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
11.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a suspended
project, ENGINEER's contract price and schedule shall be equitably adjusted.
12. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: Meshek & Associates, PLC
1437 S. Boulder Ave. Suite 1550
Tulsa, OK 74119
Attention: Benjamin W. Fletcher, PE, LSI
To CITY: CITY OF OWASSO
301 W 2nd Avenue
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
12.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
13. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to
be in default of this AGREEMENT if delays in or failure of performance shall be due
to forces which are beyond the control of the parties; including, but not limited to:
fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
PAGE 3 OF 10
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
14. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
15. INTEGRATION AND MODIFICATION. This AGREEMENT includes
ATTACHMENTS A, B, C, and D and represents the entire and integrated
AGREEMENT between the parties; and supersedes all prior negotiations,
representations, or agreements pertaining to the SCOPE OF SERVICES herein, either
written or oral. CITY may make or approve changes within the general Scope of
Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT. This AGREEMENT may be amended
only by written instrument signed by each of the Parties.
16. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the matter
may, in the Director's discretion, be referred to the City Manager for resolution.
Regardless of these procedures, neither party shall be precluded from exercising any
rights, privileges or opportunities permitted by law to resolve any dispute.
17. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
18. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso.
PAGE 4 OF 10
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
APPROVED:
City Clerk
APPROVED AS TO FORM:
City Attorney
Meshek & Associates PLC
Benjamin W. Fletcher, PE, LSI
Date _/_/2015
CITY OF OWASSO, OKLAHOMA
Mayor
Date _/_/2015
PAGE 5 OF 10
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
CENTRAL PARK CHANNEL IMPROVEMENTS
Scope of Project
Attachment A
SCOPE OF PROTECT. The PROJECT shall consist of civil engineering services for the
following categories of assignments:
Prepare construction plans for the Central Park Channel Improvements.
PAGE 6 OF 10
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
CENTRAL PARK CHANNEL IMPROVEMENTS
Scope of Services
Attachment B
The services to be performed by the ENGINEER, Meshek & Associates, PLC, under this
AGREEMENT will consist of providing civil engineering services for the categories of
assignments presented in Attachment A, as directed individually by the City by a work
order.
Further, it is understood and agreed that the date of beginning, rate of progress, and the
time of completion of the work to be done hereunder for each assignment are essential
provisions of this AGREEMENT; and it is further understood and agreed that the work
embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and
receipt of Notice to Proceed for each assignment. It is further understood that all reviews
and conceptual designs will be prepared in accordance with the OWRB and City of Owasso
guidelines.
A.I. Basic Services of ENGINEER. The basic services of the ENGINEER shall
include, but are not limited to the following tasks:
A.1.a Provide a Conceptual Design Report
A.l.a) 1.
Provide topographic survey for the PROJECT area
A.l.a) 2.
Update existing hydrologic and hydraulic model for the
PROJECT
A.1.a) 3.
Prepare conceptual report for the PROJECT detailing
alternative analysis
A.l.a) 4.
Prepare a conceptual construction estimates
A.l.b Provide a Preliminary Design
A.1.a) 2. Provide preliminary hydrologic and hydraulic design for the
PROJECT
A.1.a) 3. Prepare preliminary construction plans for the PROJECT
A.1.a) 4. Prepare a preliminary construction estimate
A.l.c Provide a Final Design
A.1.b) 1. Provide final hydrologic and hydraulic design for the
PROJECT
A.1.b) 2. Prepare final construction plans for the PROJECT
A.1.b) 3. Prepare a final construction estimate
PAGE 7 OF 10
A.1.d Provide Conduction Services
A.l.c) 1.
Assist in the preparation of bidding documents
A.l.c) 2.
Provide responses to all Requests for Information
A.1.c) 3.
Review all submittals
A.1.c) 4.
Provide assistance during construction as needed
PAGE 8 OF 10
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
CENTRAL PARK CHANNEL IMPROVEMENTS
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
C.1 Reports, Records, etc. To furnish, as required by the work, at no expense to the
ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT.
C.1.2 Property ownership and documentation shall be provided.
C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access. To assist in providing access to public and private property when required
in performance of ENGINEER's services.
C.3 Staff Assistance. Designate the individual to act as its representative in respect to the
work to be performed under this AGREEMENT, and such person shall have
complete authority to transmit instructions, receive information, interpret and define
CITY'S policies and decisions with respect to materials, equipment, elements and
systems pertinent to the services covered by this AGREEMENT.
C.3.1 Furnish staff assistance in locating, and operating any structures pertinent to
said PROJECT.
CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
PAGE 9 OF 10
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
CENTRAL PARK CHANNEL IMPROVEMENTS
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as each Phase of the work progresses;
and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly
invoices based upon percent of work completed. Invoices shall be accompanied by such
documentation as the CITY may require in substantiation of the amount billed.
D.1 Total Compensation.
D.1.1 For the work under this project the total maximum billing including direct
costs and subconsultant services shall be Sixty Six Thousand Seven Hundred
Sixty Dollars and no cents ($66,760.00) which amount shall not be exceeded
without further written authorization by CITY.
D.2 Conditions of Payment.
D.2.1 Payment shall be made based on a lump sum basis.
PAGE 10 OF 10
nTity Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: FY 2015 -2016 Street Rehabilitation Program
Proposed Project Listing
DATE: July 17, 2015
BACKGROUND:
Annually, street rehabilitation sites are evaluated and selected based on a comprehensive
assessment of roadway conditions. The selection process is aimed at maximizing the taxpayer's
return on investment by increasing roadway lifecycle and minimizing future maintenance costs
while enhancing overall roadway driving conditions and public safety.
PRIORITY STREET REPAIRS /MAINTENANCE IDENTIFIED:
In June 2015, the Public Works staff completed an update to the city's street inventory. The data
collected for the model was adjusted to reflect changes in segment conditions and a new
priority listing was generated. A map depicting the location of the proposed priority sites is
attached for review. The estimated cost for the base project $1,762,699. In the event the bid
comes in considerably less than the engineering estimate, staff has included four alternate sites
as part of the proposed priority sites.
PROJECT FUNDING:
Funding for this project in the amount of $1,000,000 is included in the FY 2015 -2016 Capital
Improvements Fund budget. In addition, fund 39 (1/2 penny sales tax initiative) has $765,975
allocated for this fiscal year's street repair program. As a result, total funding available for FY
2015 -2016 Street Rehabilitation Program is $1,765,975.
RECOMMENDATION:
Staff recommends approval of the FY 2016 Street Rehabilitation Program priorities list.
ATTACHMENTS:
Recommended FY 2015 -2016 Street Repair Location Map
Priority Site List
Ll
FY 2015 -2016 Street Rehabilitation Project List (Base Bid)
STREET
FROM
TO
SUBDIVISION
REPAIR TYPE
OCI
1
N 126'" E AVE
E 76" ST N
E 76" PL N
ELM CREEK EST.
BASE REPAIR, OVERLAY
52.96
2
N 126" E AVE
E 76" PL N
E 77t' ST N
ELM CREEK EST.
BASE REPAIR, OVERLAY
51.84
3
N 126'" E AVE
E 77`" ST N
E 77`" PL N
ELM CREEK EST.
BASE REPAIR, OVERLAY
61.22
4
E 77TH PL N
N 123`d E AVE
N 126'" E AVE
ELM CREEK EST.
BASE REPAIR, OVERLAY
58.83
5
E 81ST ST N
N 118TH E AVE
N 119TH E AVE
ELM CREEK I
BASE REPAIR, OVERLAY
67.22
6
N 129TH E AVE
E 80TH CT N
E 81ST ST N
ELM CREEK I
BASE REPAIR, OVERLAY
67.58
7
E 80TH CT N
N 118" E AVE
N 119'" E AVE
ELM CREEK I
BASE REPAIR, OVERLAY
70.81
8
N 124TH E AVE
E 81ST ST N
E8 IT PL N
ELM CREEK EST.
BASE REPAIR, OVERLAY
51.69
9
N 124TH E AVE
E81 IT PL N
E82 ND ST N
ELM CREEK EST.
BASE REPAIR, OVERLAY
57.56
10
N 124TH E AVE
E82 ND ST N
E 83RD ST N
ELM CREEK EST.
BASE REPAIR, OVERLAY
57.83
11
N 124TH E AVE
E83 RD ST N
N 1247" E AVE
ELM CREEK EST.
BASE REPAIR, OVERLAY
58.08
12
E 83RD ST N
N 122ND E AVE
N 124TH E AVE
ELM CREEK EST.
BASE REPAIR, OVERLAY
56.01
13
ALLEY #1
E76 T" ST N
E IT AVE
ORIGINAL TOWN
RECONSTRUCT
40.01
14
ALLEY #2
ATLANTA
MAIN ST
ORIGINALTOWN
RECONSTRUCT
39.78
15
ATLANTA
E 76TH ST N
W 1ST AVE
ORIGINALTOWN
BASE REPAIR, OVERLAY
57.97
16
ATLANTA
WIITAVE
BROADWAY
ORIGINALTOWN
BASE REPAIR, OVERLAY
63.42
17
ATLANTA
BROADWAY
W 1ST ST
ORIGINALTOWN
BASE REPAIR, OVERLAY
61.72
18
ATLANTA
W IT ST
W 2ND ST
ORIGINAL TOWN
BASE REPAIR, OVERLAY
59.06
19
ATLANTA
W 2ND ST
W 3RD ST
ORIGINALTOWN
BASE REPAIR, OVERLAY
61.86
20
W IT ST
ATLANTA
DEAD END
ORIGINALTOWN
RECONSTRUCT
40.08
21
BROADWAY
ATLANTA
DEAD END
ORIGINALTOWN
RECONSTRUCT
46.39
22
CARLSBAD
W 5TH ST
DEAD END
HALE ADDITION
RECONSTRUCT
40.00
23
E 99TH ST N
N 116TH E AVE
N 117TH E AVE
BAILEY RANCH EST II
CRACK SEAL, FOG SEAL
84.23
24
E 99TH ST N
N 117TH E AVE
N 1177" E AVE
BAILEY RANCH EST II
CRACK SEAL, FOG SEAL
82.36
25
E 99T" ST N
N 117TH E AVE
N 118TH E AVE
BAILEY RANCH EST II
CRACK SEAL, FOG SEAL
83.15
26
E 99" ST N
N 1187" E AVE
N 1197" E AVE
BAILEY RANCH EST 11
CRACK SEAL, FOG SEAL
84.22
FY 2015 -2016 Street Rehabilitation Project List (Base Bid)
STREET
FROM
TO
SUBDIVISION
REPAIR TYPE
OCI
27
E 99TH ST
N
N 119TH E AVE
N 120TH
E AVE
BAILEY RANCH EST II
CRACK SEAL, FOG SEAL
80.67
28
N 117"
E AVE
E 991H ST N
E 1001" ST N
BAILEY RANCH EST II
CRACK SEAL, FOG SEAL
83.28
29
N 118"
E AVE
E 99TH ST N
E 1001" ST N
BAILEY RANCH EST II
CRACK SEAL, FOG SEAL
80.18
30
N 119TH
E AVE
E 99TH ST N
E 100TH ST N
BAILEY RANCH EST II
CRACK SEAL, FOG SEAL
83.39
31
N 120TH
E AVE
E 99TH ST N
E 100TH ST N
BAILEY RANCH EST II
CRACK SEAL, FOG SEAL
82.89
32
E 100TH
ST N
N 116TH E AVE
N 1171H
E AVE
BAILEY RANCH EST II
CRACK SEAL, FOG SEAL
81.22
33
E 1001H
ST N
N 1171" E AVE
N 117TH
E AVE
BAILEY RANCH EST II
CRACK SEAL, FOG SEAL
80.78
34
E 100T1
ST N
N 117TH E AVE
N 118TH
E AVE
BAILEY RANCH EST II
CRACK SEAL, FOG SEAL
78.53
35
E 100TH
ST N
N 118TH E AVE
N 118TH
E AVE
BAILEY RANCH EST II
CRACK SEAL, FOG SEAL
77.69
36
E 100TH
ST N
N 118TH E AVE
N 119TH
E AVE
BAILEY RANCH EST II
CRACK SEAL, FOG SEAL
80.67
37
E 100TH
ST N
N 119TH E AVE
N 120TH
E AVE
BAILEY RANCH EST 11
CRACK SEAL, FOG SEAL
80.64
38
E 100TH
ST N
N 120TH E AVE
DEAD END
BAILEY RANCH EST 11
CRACK SEAL, FOG SEAL
81.42
39
N 117TH
E AVE
E 100TH ST N
E 101ST ST N
BAILEY RANCH EST 11
CRACK SEAL, FOG SEAL
82.72
40
N 114TH
E AVE
E 101ST ST N
E 102ND
ST N
BAILEY RANCH EST 11
CRACK SEAL, FOG SEAL
83.19
41
E 101ST
ST N
N 1141H E AVE
N 117TH
E AVE
BAILEY RANCH EST 11
CRACK SEAL, FOG SEAL
82.36
42
N 114TH
E AVE
E 101ST ST N
E 102ND
ST N
BAILEY RANCH EST 11
CRACK SEAL, FOG SEAL
80.72
43
E 102ND
ST N
GARNETT RD
N 114TH
E AVE
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
86.86
44
E 102ND
ST N
N 114TH E AVE
N 115T"
E AVE
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
83.58
45
N 114TH
E AVE
E 101ST ST N
E 102ND
ST N
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
84.36
46
E 102 "D
ST N
N 115TH E AVE
E 102TH ST N
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
84.11
47
E 102ND
ST N
E 102TH ST N
E 103 "D
ST N
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
84.28
48
N 115TH
E AVE
E 102ND ST N
E 103RD
ST N
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
83.19
49
E 103RD
ST N
N 115TH E AVE
N 116TH
CT E
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
82.19
50
E 103RD
ST N
N 116TH CT E
E 102 "D
ST N
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
82.67
51
N 116TH
CT E
E 103RD ST N
CUL -DE
-SAC
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
82.03
52
E 102 "D
ST N
E 103RD ST N
N 117 TH
E AVE
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
83.81
FY 2015 -2016 Street Rehabilitation Project List (Base Bid)
STREET
FROM
TO
SUBDIVISION
REPAIR TYPE
OCI
53
N 117TH
E AVE
E 1011T
ST N
N 102ND
ST N
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
82.06
54
E 102ND
ST N
N 117TH
E AVE
N 118TH
E AVE
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
84.42
55
N 118TH
E AVE
E 100TH
ST N
E 102ND
ST N
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
81.11
56
N 118"
E AVE
E 102ND
ST N
E 1041"
ST N
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
83.11
57
E 104TH
ST N
N 118TH
E AVE
N 117TH
E AVE
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
82.64
58
E 1047"
ST N
N 117TH
E AVE
N 116TH
E AVE
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
81.58
59
N 116TH
E AVE
E 104TH
ST N
E 105TH
ST N
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
83.22
60
N 117TH
E AVE
E 104TH
ST N
E 105TH
ST N
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
83.56
61
N 114TH
E AVE
E 102ND
ST N
E 105TH
ST N
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
84.78
62
E 105TH
ST N
N 114TH
E AVE
N 115TH
E AVE
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
82.22
63
N 115TH
E AVE
E 103RD
ST N
E 104TH
ST N
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
84.33
64
E 104TH
ST N
N 115TH
E AVE
N 115TH
PL E
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
84.51
65
N 115TH
PL E
E 104TH
ST N
E 105TH
ST N
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
84.42
66
E 105T"
ST N
N 115TH
PL E
N 116TH
E AVE
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
84.92
67
E 105TH
ST N
N 116TH
E AVE
N 117TH
E AVE
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
84.86
68
E 105TH
ST N
N 117TH
E AVE
N 118TH
E AVE
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
85.01
69
N 115TH
E AVE
E 104TH
ST N
E 105TH
ST N
SAWGRASS PARK I
CRACK SEAL, FOG SEAL
84.61
FY 2015 -2016 Street Rehabilitation Project List (Alternate Bid)
STREET
FROM
TO
SUBDIVISION
REPAIR TYPE
OCI
70
E 91" ST N
N 138TH
E AVE
N 139TH E AVE
NOTTINGHAM V
CRACK SEAL, FOG SEAL
81.89
71
N 1391H E AVE
E 91ST ST
N
E 92ND CIR N
NOTTINGHAM V
CRACK SEAL, FOG SEAL
83.47
72
E 92ND CIR N
N 139TH
E AVE
CUL -DE -SAC
NOTTINGHAM V
CRACK SEAL, FOG SEAL
82.89
73
N 139TH E AVE
E 92ND CIR
N
E 93ftD CIR N
NOTTINGHAM V
CRACK SEAL, FOG SEAL
81.69
74
E 93RD CIR N
N 139TH
E AVE
CUL -DE -SAC
NOTTINGHAM V
CRACK SEAL, FOG SEAL
81.97
75
N 139TH E AVE
E 93RD CIR
N
E 94TH ST N
NOTTINGHAM V
CRACK SEAL, FOG SEAL
78.42
76
E 94TH ST N
N 139TH
E AVE
N 138TH E AVE
NOTTINGHAM V
CRACK SEAL, FOG SEAL
83.03
77
N 138TH E AVE
E 94TH ST
N
N 137TH CT E
NOTTINGHAM IV
CRACK SEAL, FOG SEAL
80.47
78
N 138TH E AVE
N 137TH
CT E
E 96TH ST N
NOTTINGHAM IV
CRACK SEAL, FOG SEAL
80.22
79
N 137TH CT E
N 138T"
E AVE
CUL -DE -SAC
NOTTINGHAM IV
CRACK SEAL, FOG SEAL
83.06
80
N 139TH CT E
N 138TH
E AVE
CUL -DE -SAC
NOTTINGHAM IV
CRACK SEAL, FOG SEAL
83.03
81
E 102TH ST N
N 118TH
E AVE
N 119TH E AVE
SAWGRASS PARK II
CRACK SEAL, FOG SEAL
86.02
82
E 102TH ST N
N 119TH
E AVE
N 120TH E AVE
SAWGRASS PARK II
CRACK SEAL, FOG SEAL
86.56
83
N 118TH E AVE
E 104TH
ST N
E 105TH ST N
SAWGRASS PARK II
CRACK SEAL, FOG SEAL
85.69
84
E 105TH ST N
N 118TH
E AVE
N 119TH E AVE
SAWGRASS PARK II
CRACK SEAL, FOG SEAL
84.28
85
E 105TH ST N
N 119TH
E AVE
N 120TH E AVE
SAWGRASS PARK II
CRACK SEAL, FOG SEAL
85.22
86
N 119TH E AVE
E 102ND
ST N
E 105TH ST N
SAWGRASS PARK II
CRACK SEAL, FOG SEAL
84.53
87
N 120TH E AVE
E 102ND
ST N
E 105TH ST N
SAWGRASS PARK II
CRACK SEAL, FOG SEAL
86.16
88
E 1051H ST N
N 118TH
E AVE
N 118TH E AVE
SAWGRASS PARK II
CRACK SEAL, FOG SEAL
85.39
89
E 1011T ST N
N 100TH
E AVE
N 102ND E AVE
HONEY CREEK II
CRACK SEAL, FOG SEAL
89.56
90
N 102" E AVE
E 1011T
ST N
DEAD END
HONEY CREEK II
CRACK SEAL, FOG SEAL
88.86
91
E 101ST ST N
N 102ND
E AVE
N 103RD E AVE
HONEY CREEK II
CRACK SEAL, FOG SEAL
87.08
92
N 100TH E AVE
E 100TH
PL N
E 101TH ST N
HONEY CREEK II
CRACK SEAL, FOG SEAL
88.72
93
N 1011T E AVE
E 100TH
ST N
CUL -DE -SAC
HONEY CREEK II
CRACK SEAL, FOG SEAL
87.69
94
E 100TH ST N
N 1011T
E AVE
N 102ND E AVE
HONEY CREEK II
CRACK SEAL, FOG SEAL
86.03
95
N 102ND E AVE
E 99TH ST
N
E 100T" PL
HONEY CREEK 11
CRACK SEAL, FOG SEAL
86.97
FY 2015 -2016 Street Rehabilitation Project List (Alternate Bid)
STREET
FROM
TO
SUBDIVISION
REPAIR TYPE
OCI
96
E 100'" PL N
N 102ND E AVE
CUL -DE -SAC
HONEY CREEK II
CRACK SEAL, FOG SEAL
85.25
97
E 99T" ST N
N 102ND E AVE
N 103RD E AVE
HONEY CREEK II
CRACK SEAL, FOG SEAL
88.64
98
N 102ND E AVE
E 100" PL N
E 100TH ST N
HONEY CREEK II
CRACK SEAL, FOG SEAL
87.89
99
N 103RD E AVE
E 99T" ST N
E 100TH ST N
HONEY CREEK II
CRACK SEAL, FOG SEAL
89.36
100
N 103RD E AVE
E 1001H ST N
E 1011T ST N
HONEY CREEK II
CRACK SEAL, FOG SEAL
88.03
101
E 1011T CT N
N 102N° E AVE
CUL -DE -SAC
HONEY CREEK II
CRACK SEAL, FOG SEAL
89.75
102
N 102ND E AVE
E 1011T CT N
E 101ST ST N
HONEY CREEK II
CRACK SEAL, FOG SEAL
89.44
103
N 102 "D E AVE
E 100TH ST N
E 101TH CT N
HONEY CREEK II
CRACK SEAL, FOG SEAL
87.85
104
E 100TH ST N
N 103RD E AVE
N 107TH E AVE
HONEY CREEK II
CRACK SEAL, FOG SEAL
82.22
O" oLA
city Wit out Limits.
TO: The Honorable Mayor and Council
City Of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: Resolution 2015 -13
Adoption of the Transportation Master Plan
DATE: July 17, 2015
BACKGROUND:
In August 2013, the City of Owasso contracted with Guernsey Engineers to prepare a
Transportation Master Plan for the City of Owasso. The Transportation Master Plan (TMP) analyzes
the growth of Owasso over the next 20 years and projects transportation needs and goals for
years 2020 through 2035.
The purpose of the plan is to study and document existing traffic conditions in Owasso, and to
prepare 5-, 10- and 20 -year plans for improving the transportation system to keep up with
projected growth. The boundaries of the study are Memorial Drive to N 177th E Ave (west to east)
and E 661h St N to E 126th St N to the north. Also, a corridor running east along E 76th St N to N 177th
E Ave.
The roads studied are primary arterials (e.g. North Garnett from E 86th St N, E 1 16th St N, Garnett
Road), secondary arterials (e.g. E 76th St N, N 161 st E Ave) and collectors (e.g. N 12314 E Ave from
E 76th St N to E 86th St N).
PROCESS
Initial work on the study included data collection. A public questionnaire was disseminated using
social media. A public meeting was held on January 30, 2014, to gather additional citizen
comments.
Staff provided traffic counts taken annually by the City of Owasso. Tulsa County and ODOT also
provided traffic count data. The INCOG Regional Traffic Model data was used as a base -line for
population densities, employee figures, and transportation patterns in the area.
The engineer developed the Owasso Travel Demand Model by determining Traffic Analysis
Zones, which are geographical areas defined by census tracts. This model calibrated with new
traffic data provided accurate information regarding new and proposed developments, as well
as, new and proposed street projects.
Engineers also identified anticipated traffic volumes and travel patterns, evaluated effectiveness
of alternative improvements, and projected populations and traffic flows for the years 2020,
2025, 2030 and 2035.
TRANSPORTATION MASTER PLAN COMMITTEE:
The design team met with the TMP Committee, comprised of a City Council member,
representatives from the Owasso Police Department, Community Development Department,
Owasso Public Schools, Tulsa County Engineers Office, Rogers County Commissioners Office, at-
large citizens from the community and the Public Works Department. The committee met three
(3) times to discuss elements of the plan, which included results of the questionnaires received
from the citizenry and discussion of data brought to the meeting by the committee members.
Meeting #2 discussed the results from a review of the INCOG Regional Model, the additional
detail needed to make the model useful, and Owasso projected employment and population
figures for accuracy before inputting the data into the model.
Meeting #3 discussed the results of the model, the recommendations that the model provided
for the various intersections, interchanges and street segments in the City of Owasso, as well as
the timeline in which the recommended improvements need to be made in order to keep up
with community growth.
PUBLIC HEARING HELD:
During their July 7, 2015 meeting, the Council conducted a public hearing for the purpose of
receiving citizen comment regarding the proposed Transportation Master Plan document for
Owasso. One citizen provided comments to the City Council in support of the plan as presented.
PROPOSED TRANSPORTATION MASTER PLAN IMPROVEMENTS:
The recommendations of the TMP are based on the needs by years 2020, 2025, 2030 and 2035.
Street and intersection improvements, which include additional lanes, traffic signals and
configurations, are addressed. County roads and intersections within the study area are also
addressed. In addition, the interchanges on U.S. Hwy 169 are analyzed and recommendations
will be given to ODOT for their planning purposes.
RECOMMENDATION:
Staff recommends approval of Resolution 2015 -13, adopting the Transportation Master Plan.
ATTACHMENT:
Resolution 2015 -13
'Note: Due to the size of the Transportation Master Plan it is not included with this
memorandum. The Plan is available for viewing on the City's website at
www.cityofowasso.com or by contacting the Public Works Department at 918.272.4959.
OWASSO CITY COUNCIL
RESOLUTION 2015 -13
A RESOLUTION OF THE CITY COUNCIL OF OWASSO, OKLAHOMA ADOPTING THE
TRANSPORATION MASTER PLAN AS A STATEMENT OF POLICY FOR THE TRANSPORTATION
IMPROVEMENTS OF THE OWASSO TRANSPORTATION SYSTEM.
WHEREAS, it is the policy of the City of Owasso to be proactive in matters of growth and
development of tomorrow; and,
WHEREAS, On August 1, 2013, the City Council awarded a contract with Guernsey Engineers
to develop a Transportation Master Plan; and,
WHEREAS, the Owasso City Council reviewed the 2015 Transportation Master Plan, as
developed by Guernsey Engineers, during their June 9, 2015 meeting.
WHEREAS, the Owasso City Council held a public hearing on July 7, 2015 in order to gather
citizen input on the Transportation Master Plan prepared by Guernsey; and,
WHEREAS, the Owasso City Council desires to adopt the plan as a policy statement for the
Transportation Improvements of the Owasso Transportation System.
NOW THEREFORE, BE IT RESOLVED by the City Council of Owasso, Oklahoma that the City
Council hereby adopts the 2015 Transportation Master Plan.
APPROVED AND ADOPTED this the 210 day of July, 2015.
Jeri Moberly, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Trout Lombardi, City Attorney
T Wit out Limits.
TO: Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resources Director
SUBJECT: Fraternal Order of Police (FOP)
Fiscal Year 2015 -2016 Contract
DATE: July 17, 2015
BACKGROUND:
Negotiations between the City and the FOP have successfully concluded with a tentative
agreement on all articles. The proposed fiscal year 2015 -16 contract includes a 3.75% increase
across the board on July 1, 2015 and a $0.70 across- the -board increase on January 1, 2016. The
proposed contract includes language that upon ratification the second year of the contract
would include a 2% across - the -board increase on July 1, 2016.
Highlight of agreed upon language modifications that will be beneficial in management of the
department include:
• Distinguishing between Personnel files kept in Human Resources and supervisor notes and
internal investigations that may be maintained by the department.
• Increasing time period in which discipline must remain in the personnel file prior to a
request for sealing, and clarification of situations in which discipline will not be eligible for
sealing, or when sealed files may be opened.
• Clarifying language relating to investigation of anonymous complaints.
• Modifying tenure and experience required to apply for promotion and removal of a
traditional written exam, oral interview process for promotions and replace with an
assessment center process.
• Providing flexibility in work schedules for officers assigned to the Street Crimes Unit.
• Modifying detective on -call pay from a percentage of pay to a flat dollar amount per
day.
The City appreciates the extension of trust the FOP displayed in their willingness to discuss and
incorporate many of these changes.
The increase in compensation cost for fiscal year 2015 -16 is $215,000 and year two, fiscal year
2016 -17 would be $143,000.
RECOMMENDATION:
Staff recommends approval of the 2015 -16 contract between the City of Owasso and the
Fraternal Order of Police (FOP) Lodge # 149 and authorization for the Mayor to execute the
contract.
ATTACHMENT:
Recommended FOP Contract with Strikeouts
AGREEMENT BETWEEN
THE CITY OF OWASSO, OKLAHOMA
A MUNICIPAL CORPORATION
FRATERNAL ORDER OF POLICE
LODGE NO. 149
July 1, 2014 June 30, 2015
July 2, 2015 —June 30, 2016
Article 1
Article 2
Article 3
Article 4
Article 5
Article 6
Article 7
Article 8
Article 9
Article 10
Article 1 I
Article 12
Article 13
Article 14
Article 15
Article 16
Article 17
Article 18
Article 19
Article 20
Article 21
Article 22
Article 23
Article 24
Article 25
Article 26
Article 27
Article 28
Article 29
Article 30
Article 31
Article 32
Article 33
Article 34
Article 35
Article 36
TABLE OF CONTENTS
Purpose of Agreement ................................... ...............................
Authorityand Term ....................................... ...............................
SavingsClause .............................................. ...............................
GenderClause ............................................... ...............................
Mutual Responsibility to Avoid Discrimination ..........................
PrevailingRights ........................................... ...............................
Management Rights and Responsibilities ..... ...............................
Bargaining Units Rights and Security ........... ...............................
Prohibition of Strikes .................................... ...............................
Successors and Assigns ................................. ...............................
Recognition................................................... ...............................
Publication and Distribution ........................ ...............................
Grievance Procedure .................................... ...............................
PersonnelFiles ............................................. ...............................
Officer Bill of Rights ................................... ...............................
Safety and Health Committee ...................... ...............................
HonorGuard ................................................ ...............................
DuesCheck Off ............................................ ...............................
Classifications and Promotions .................... ...............................
Vacation....................................................... ...............................
HolidayPay .................................................. ...............................
SickLeave .................................................... ...............................
WorkSchedule ............................................. ...............................
Seniority....................................................... ...............................
Retirement and Pension ............................... ...............................
Insurance...................................................... ...............................
Uniform and Equipment .............................. ...............................
Personal Property ......................................... ...............................
.............3
.............4
.............5
.............6
..............7
.............8
..............9
............12
............13
............14
............15
............16
............19
............21
............24
............25
............26
............27
............30
............31
............32
............34
............37
............39
TemporaryAssignment ................................................
.............................45
EducationIncentive ......................................................
.............................46
LongevityPay ..............................................................
.............................48
Detective "On -Call' Pay ..............................................
.............................49
Compensation..............................................................
.............................50
Drug and Alcohol Testing ............................................
.............................55
WellnessProgram ........................................................
.............................56
ShiftDifferential ..........................................................
.............................58
SignaturePage ..............................................................
.............................59
2
ARTICLE 1
PURPOSE OF AGREEMENT
It is the intent and purpose of this Agreement, entered into by and between the CITY OF
OWASSO, OKLAHOMA, hereinafter referred to as EMPLOYER, and LODGE NO. 149,
FRATERNAL ORDER OF POLICE, hereinafter referred to as LODGE, to achieve and maintain
harmonious relations between the parties hereto and to provide for the equitable and orderly
adjustment of grievances which may arise during the term of this Agreement.
ARTICLE 2
AUTHORITY AND TERM
Section 1. The Employer and Lodge have, by these presents, reduced to writing the collective
bargaining agreement resulting from negotiations entered into by the Employer and the Lodge.
Section 2. This Agreement shall become effective on the 1 st day of July, 284-3 2015 and
shall remain in full force and effect until midnight, June 30, 2814 2016. The Employer and the
Lodge agree that on or before June 30, 284-4 2016 each shall ratify all articles of this agreement
to provide for a continuation of this agreement for fiscal year July I, 2814 2016 to June 30, 2815
2017 or until replaced by a successor Agreement.
Section 3. Whenever wages, rates of pay, or any other matters requiring appropriation of
monies by the Employer are included as a matter of collective bargaining, it is understood by the
parties hereto that this agreement shall serve as notice to collectively bargain for all issues and
compensation for the following fiscal year, in lieu of written notice, pursuant to O.S.A. 11.
(1994) 51 -101, et eq.
Section 4. It shall be the obligation of the Employer and the Lodge to meet the first business
day of March or within ten (10) days thereof to negotiate in good faith with representatives of the
Lodge and Employer.
Section 5. In the event the Lodge and the Employer are unable to reach an agreement within
thirty (30) days from and including the date of the first meeting, any and all unresolved arbitrable
issues may be submitted for mediation before arbitration at the request of either party.
0
ARTICLE 3
SAVINGS CLAUSE
Section 1. If any provision of this Agreement or the applications thereof to any person or
circumstances is held invalid, the invalidity shall not affect other provisions or applications of
this Agreement which can be given effect without the invalid provision or applications and, to
this end, the provisions of this Agreement are severable.
Section 2. It is understood that the articles included herein constitute a complete
understanding of all the terms and conditions of employment to be governed by this Agreement
during the contract period and it cannot be altered in any manner save by the complete written
concurrence of the parties subscribing hereto.
Section 3. Any appendices to this Agreement shall be numbered, dated and signed by the
Employer and the Lodge and shall be subject to the provisions of this Agreement, and all
appendices shall become a part of this Agreement as is specifically set forth herein.
Section 4. It is understood that all time limits found in this Agreement may be extended by
mutual concurrence.
Section 5. In the event an Agreement is not made for the fiscal year 2014z015 2016 -2017
this Agreement will remain in effect until such time as one is made in succession.
5
ARTICLE 4
GENDER CLAUSE
"Gender ". A word importing one gender only shall extend and be applied to both genders.
ARTICLE 5
MUTUAL RESPONSIBILITY TO AVOID DISCRIMINATION
Section 1. Nothing in this Agreement shall be interpreted as diminishing the obligation of
both parties to undertake affirmative action to insure that applicants or employees are treated
without regard to race, color, religion, sex, national origin, status of Lodge membership, or
political affiliations. Specifically, pursuant to Equal Employment Opportunity Commission
Guidelines, each party is obligated to take positive action in affording equal employment,
training and promotional opportunities to all members, as required by Title VII of the Civil
Rights Act of 1964, as amended. Additionally, nothing in this Agreement shall be interpreted as
diminishing the obligation of both parties to comply with the provisions of the Fair Labor
Standards Act, or the Americans with Disabilities Act, or any duly adopted Department of Labor
Regulations promulgated thereunder.
Section 2. In the event that any portion of this Agreement unintentionally conflicts with the
Employer's capability to be in compliance with said Acts, the EEOC Guidelines and Department
of Labor Regulations will be over- riding to that portion of this Agreement.
ARTICLE 6
PREVAILING RIGHTS
Section 1. All rules, regulations, fiscal procedures, working conditions, departmental
practices and manner of conducting the operation and administration of the Owasso Police
Department currently in effect for and with respect to the members of the Police Department on
the effective date of this Agreement shall remain in full force and effect, unchanged and
unaffected in any manner, unless and except as modified or changed by the specific terms of this
Agreement.
Section 2. It is understood by the parties hereto that the portions hereof regarding Safety and
Health Committee as well as departmental practices, as previously stated, are subject to a
modification by adoption of an appropriate ordinance, personnel manual or departmental
procedure and negotiation. By reason thereof, upon promulgation by the Employer of the
Accident Review Board, together with the practices, procedures and policies therein, as well as
promulgation of the Owasso Police Department Operations Manual, the Lodge, upon notification
of such by the Employer, shall re -open negotiations between the parties whereby inclusion of
said matters shall be negotiated between the parties.
ARTICLE 7
MANAGEMENT RIGHTS AND RESPONSIBILITIES
Section 1. Lodge recognizes the prerogative of the Employer to operate and manage its
affairs in all respects and in accordance with its responsibilities, and the power or authority
which the Employer has not officially abrogated, delegated, granted or modified by this
Agreement is retained by the Employer, and all rights, powers and authorities the Employer had
prior to the signing of this Agreement are retained by the Employer, and remain exclusively and
without limitation within the rights of the Employer.
Section 2. Except as may be limited within this agreement, the Employer retains the rights in
accordance with the Constitution, the laws of the State of Oklahoma, and Charter of the
municipality and the responsibilities and duties contained in the laws of the State of Oklahoma
and the ordinances and regulations promulgated there under.
A. To determine Police Department policy including the rights to manage the affairs of the
Police Department in all respects;
B. To assign working hours, including overtime;
C. To direct the members of the Police Department, including the right to hire, promote or
transfer any employee;
D. To discipline, suspend, or terminate any employee, as provided for in this agreement,
provided thatjust cause shall be the standard for any discipline, suspension or
termination;
E. To determine the organizational chart of the Police Department, including the right to
organize and reorganize the Police Department and the determination of job
classifications and ranks based upon duties assigned;
F. To determine the safety, health and property protection of the Police Department;
G. To allocate and assign work to all Employees within the Police Department;
H. To be the sole judge of qualifications of applicants and training of new Employees;
To schedule the operations and to determine the number and duration of hours of
assigned duty per week;
J. To establish and enforce Police Department rules, regulations and orders;
ARTICLE 7
MANAGEMENT RIGHTS AND RESPONSIBILITIES
(continued)
K. To introduce new, improved, or different methods and techniques of Police
Department operation or change existing methods and techniques;
L. To determine the amount of supervision necessary;
M. To control the departmental budget;
N. To take whatever actions may be necessary to carry out the mission of the Employer in
situations of emergency.
10
ARTICLE 8
BARGAINING UNIT RIGHTS AND SECURITY
Section 1. Bulletin Boards. The Employer shall provide space in all Police Stations for
Lodge bulletin boards. No materials of a subversive or derogatory nature or political
endorsements shall be posted. The location of such Bulletin Boards shall be mutually agreed
upon by the Employer and the Lodge and shall not cover more than sixteen square feet. The
Bulletin Boards and items posted are the sole property of the Lodge.
Section 2. Members of the Lodge will be allowed to attend Lodge functions within the city,
while on duty without loss of pay. However, members will be subject to call out.
Section 3. Members of the Lodge may be given time off for lodge functions. After written
notice to the Chief of Police, Lodge Representatives may be granted time off without loss of pay
to conduct bonafide Lodge business. For business outside the city limits, Employer shall make
schedule adjustments to insure that Lodge Officers' days off or compensation time will be
scheduled during the time of the Lodge business. Such schedule adjustments shall not be
unreasonably withheld.
Section 4. The Employer shall grant four (4) hours of Union leave accrual per month to the
current President of the lodge, to conduct lodge business. Such accrual shall be accrued
separately from vacation and compensatory leave. The balance of Union leave accrued will not
carry forward from one fiscal year to the next.
Section 4— 5. The Chief of Police may grant leave with pay to Lodge Representatives to conduct
Lodge business which mutually benefits the Lodge as well as the Police Department.
11
ARTICLE 9
PROHIBITION OF STRIKES
Section 1. The Lodge and the Employer are well aware of the public policy and the necessity
that there shall be no strikes or other action which would tend to disrupt the provision of those
services traditional to Employer's business; in that the public policy of the State of Oklahoma has
been expressly stated by the Oklahoma Legislature and codified as Title 11 O.S. Section 51 -111,
as amended that statutory provision is deemed to provide the spirit and intent under which the
following sections of this article are provided and the parties hereto are bound.
Section 2. Neither the Lodge, nor any of its officers, agents, or employees, or any of the
employees for which it bargains, shall in any manner coerce, intimidate, instigate, induce,
sanction, suggest, conspire with, promote, support, engage in, condone, or encourage any person
to participate in any strike, work stoppage or slowdown. The Lodge shall not aid or assist any
persons or parties engaging in the above prohibited conduct, nor shall the Lodge provide funds,
financial and other assistance for the conduct or direction of such activities for the payment of
strike, unemployment, or other benefits to those persons participating in such prohibited conduct
and activities; provided, however, that the Lodge may provide legal representation for itself or
persons accused of such activities, or for any purpose it may deem necessary.
Section 3. Upon notification confirmed in writing, by the Employer to the Lodge that certain
of its members are engaging in a strike, the Lodge shall immediately, in writing, order such
members to return to work at once and provide the Employer with a copy of such an order and
responsible officials of the Lodge shall publicly order them to return to work. Such
characterization of strike by the Employer shall not establish the existence of a strike.
Such notification by the Lodge shall not constitute an admission by it that a strike is in progress
or has taken place or that any particular member is or has engaged in a strike. The notification
shall be made solely on the representation of the Employer.
In the event that a strike occurs, the Lodge agrees to take all reasonable effective and affirmative
action to secure the members return to work as promptly as possible. The Lodge shall not be in
breech of this agreement where the acts or actions hereinbefore enumerated are not caused or
authorized by the Lodge.
12
ARTICLE 10
SUCCESSORS AND ASSIGNS
This Agreement shall be binding upon the successors and assigns of the parties hereto during the
term of this Agreement; and no provisions, terms or obligations herein contained shall be
affected, modified, altered or changed in any respect whatsoever by any change of any kind in the
ownership of management of either party hereto, or by any change geographically of place of
business of either party hereto.
13
ARTICLE 11
The Employer recognizes the Lodge as the exclusive bargaining agent for all police officers,
except the Chief and, one designated Administrative Assistant. The Lodge shall be advised in
writing who the Chiefs Designated Administrative Assistant is, within ten (10) days after this
agreement takes effect. In the event there is no Designated Administrative Assistant appointed,
the Lodge will be so notified.
14
ARTICLE 12
PUBLICATION AND DISTRIBUTION
The City shall provide the Lodge with one (1) signed original contract for the term of this
agreement and one computer file copy. The cost of publication shall be born by the Employer,
15
ARTICLE 13
GRIEVANCE PROCEDURE
Section 1. It is the intent of the parties to this Agreement to prevent grievances and to settle
any which may occur as fairly and promptly as practical. Therefore, it is agreed that there should
be time limits between the initiation of a grievance and its occurrence and between steps of the
grievance procedure and the time in which each answer must be given. All time limits set forth
in this Article may be extended by mutual consent, but if not so extended, they must be strictly
observed. If a party fails to pursue any grievance within the time limits provided, he shall have
no further right to continue the grievance. Further, this article is not intended to limit the parties'
right to grieve or arbitrate any matter which would otherwise be subject to arbitration by statute.
Section 2. The Lodge or any employee covered under this Agreement may file a grievance
within twenty (20) days of alleged occurrence, as hereinafter defined, and shall be afforded the
full protection of this Agreement.
Section 3. The Lodge President or his authorized representative, may report an impending
grievance to the Chief of Police in an effort to forestall its occurrence.
Section 4. Any controversy between the Employer and the Lodge or any employee
concerning the interpretation, enforcement or application of any provisions of this Agreement,
concerning any of the terms or conditions of employment contained in this Agreement, shall be
adjusted in the following manner:
A. The grievance shall be discussed by the employee with the Chief or the Chief of Police's
designated representative. Said employee's Lodge President, or his alternate, shall be
present at said discussion. The answer shall be orally submitted by the Chief or his
designated representative, within ten (10) calendar days to the employee(s) involved and
to the Lodge President.
B. If the grievance is not settled by the provision of Section 4A, it shall be submitted in
writing by the Lodge to the Chief of Police within twenty (20) calendar days from the
receipt of oral answer with a possible solution to said grievance.
C. The Chief of Police shall submit his reply in writing to the employee involved and to the
Lodge President or designate within ten (10) calendar days. If the grievance has not been
settled within that time, both the grievance and solution recommended by the Lodge shall
be sent to the City Manager for adjustment. Said grievance and recommended solution
shall be submitted to the City Manager within (20) twenty calendar days of the Chief's
reply.
IV
ARTICLE 13
GRIEVANCE PROCEDURE
(continued)
D. The City Manager shall submit his answer in writing to the Police Chief, the employee
involved and the Lodge President or designate within ten (10) calendar days. If the City
Manager and the Lodge President or designate have not settled the grievance within that
time, it may then be submitted to arbitration. Grievances submitted to arbitration for
adjustment shall proceed as follows:
1. The parties shall jointly request a panel of seven (7) arbitrators from the Federal
Mediation and Conciliation Service within ten (10) calendar days.
2. Within ten (10) calendar days from the receipt of such panel, a representative of
the Lodge and the Employer shall meet and alternately strike names until one (1)
arbitrator remains who shall be selected as the impartial arbitrator. The party
requesting arbitration shall strike the first name.
Upon notification of the Federal Mediation and Conciliation Service of the
selection of the arbitrator and the arbitrator is contacted, the date for the
arbitration hearing shall be requested to be set subject to the earliest availability of
the selected arbitrator.
4. The arbitrator shall be requested to issue a written opinion containing findings and
recommendations with respect to the issues presented, within twenty (20) calendar
days after the conclusion of the hearing. A copy of the opinion shall be mailed or
delivered to the Lodge and Employer.
5. With respect to the interpretation, enforcement, or application of the provisions of
this Agreement, the decision, findings, and recommendations of the arbitrator
shall be final and binding on the parties of this Agreement.
6. The arbitrator's authority shall be limited to the interpretation and application of
the terms of this Agreement and /or any supplement thereto. The arbitrator shall
have no jurisdiction to establish provisions of a new Agreement or variation of the
present Agreement or to arbitrate away, in whole or in part, any provision or
amendments thereof. This shall not preclude individual wage grievances.
The cost of the impartial arbitrator shall be shared equally between the Lodge and
the Employer. If a transcript of the proceedings is requested, the party so
requesting shall pay for it.
17
ARTICLE 13
GRIEVANCE PROCEDURE
(continued)
Section 5. It is specifically and expressly understood that filing a grievance under this Article
which has as its last step, final and binding arbitration, constitutes an election of remedies and a
waiver of any and all rights by both parties, the Lodge or other representatives of the party, to
litigate or otherwise contest the last answer rendered through the Grievance Procedure in any
court or their appeal forum.
18
ARTICLE 14
PERSONNEL FILES
Section 1. Master Ppersonnel files for employees shall be maintained exclusively by the
Human Resources Office. However it is agreed that the term master personnel files does not
include supervisor notes and internal investigations which may be maintained by the
department. It is further agreed that if materials concerning investigations, complaints, and
reprimands, for violations of any rules, regulations or policies, or other materials that might be
considered detrimental to the employee's position, advancement or future with the department are
to be placed in the employee's master personnel files, the Employer shall notify the employee of
said action and the employee shall be given the proper opportunity to appeal such action before it
becomes a part of his master personnel files.
Section 2. Any Employee shall be allowed to review his master personnel files under
supervision at any reasonable time upon written request to the Human Resources Office and
notice to the Chief of Police ngliee Chief. The employee requesting review of their master
personnel file shall schedule an appointment with the Human Resources Office.
Section 3. Recognizing that disciplinary actions provide a basis for training and counseling
and are not meant to perpetually penalize an employee, the following procedure is hereby
established:
Procedure:
A. Employees may request that disciplinary actions be sealed according to the following
schedule.
Written reprimands and notice of Documented Verbal Counseling with no
recurrence after one -(}}y - _eighteen (18) months from date of discipline
may be sealed.
3. Suspensien more than three (3) days, withetit reeuFfenee—IlAeF4"+�
2. Suspensions, without recurrence, after three (3) years from date of
discipline may be sealed.
3.Upon approval of a request to seal or remove disciplinary actions from an
employees' master personnel file, departmental internal investigation files
shall be expunged contemporaneously with such request and approval
Disciplinary actions, including sealed files with no recurrence, are eligible for removal, at
the request of the employee after eight (8) years. In order to be eligible for removal the
employee must authorize the City to view all sealed files to determine if a recurrence has
W1
occurred. Employees may request that disciplinary action, including sealed files, with no
recurrence, be removed prior to eight (8) years if mutually agreed upon by the employee
and city.
B. Requests for sealing or removal of disciplinary actions should be directed to the office of
the Chief of Police.
C. Sealing or removal shall include all memos, letters, correspondence, complaint forms and
any other written or electronically recorded material pertaining to the action.
ARTICLE 14
PERSONNEL FILES
(continued)
D. Sealing or removal shall not include any material related to criminal offenses for which
the employee was charged nor any material related to a pending tort claim or
pending litigation, except in concurrence with the sealing or expungement of criminal
charges by a court of competent jurisdiction, or except in the event of complete
exoneration of the employee by the court.
E. The sealed action shall not be held to discriminate against the employee in any
subsequent disciplinary action, or in the event of impending promotion, merit step raise,
transfer, special requests, modification of duty, vacation selection, application for other
employment, or against any other action the employee may take for his personal
improvement or betterment.
Once sealed, the file shall not be opened unless the employee requests such unsealing; or
records are required for a pending tort pending litigation or valid court subpoena
approved by the Citv Attorney o
or at the discretion of the Chief of Police who may deem
it necessary to the employee's welfare to do so; but, in any case, the employee is to be
notified of the opening of the sealed file and the reason therefore.
G. All unfounded, exonerated, not sustained, and no finding complaints will be FeEneved
4ern the employee's personnel file and Faity be maintained in a separate file by the
department Human °^°a•Depa-,-m ent, for a period of no more than five (5) two
jZjyears from the date of the alleged occurrence, unless a tort or litigation is pending.
►T17
ARTICLE 15
OFFICER BILL OF RIGHTS
Section 1. The Chief of Police shall establish and put into operation a system for the receipt,
investigation, and determination of all complaints against Police Officers received by such Chief
of Police from any person.
Section 2. Whenever an Officer is under investigation and is subject to interrogation by
members of his agency, for any reason which could lead to disciplinary action, demotion, or
dismissal, or is a witness to any such incident such interrogation shall be conducted under the
following conditions:
A. Interrogation: When an Officer is under investigation by the Owasso Police Department
for a complaint received, and is to be interrogated in respect to such complaint by other
members of the department when there is a logical possibility that suspension, demotion,
or dismissal may result, such interrogation shall be conducted as follows:
B. When an Officer is to be interrogated or interviewed as a witness in an investigation by
the Owasso Police Department for a complaint received, and is to be interrogated or
interviewed in respect to such complaint by other members of the department when there
is a logical possibility that suspension, demotion, or dismissal may result for an officer,
such interrogation or interview shall be conducted as follows:
The An accused Officer shall be notified of the name of all complainants, and the
purported aggrieved person. Such notification shall accompany the notice of
investigation. Absent an identified eamplainant Absent corroborating evidence,
no member of the Department can stand in as the complainant or aggrieved
person, in order to protect the identity of the complainant or aggrieved person.
The only exception shall be in the instance of criminal complaints against an
officer. The employee may request to be confronted by the complainants. This
shall be allowed where deemed necessary to by the employee or the investigating
officer.
2. Preliminary discussions with supervisory personnel within the Police Department,
in relation to a complaint received, shall not be considered as interrogation as used
herein.
The Officer being interrogated / interviewed shall be informed of the rank, name,
and command of the Officer in charge of the investigation, the interrogating
Officer or identity of any agent acting on behalf of the Officer in charge of the
investigation, and all persons present during the interrogation. All questions
directed to the Officer being interrogated / interviewed shall be asked by and
through any one interrogator at any one time.
21
ARTICLE 15
OFFICER SILL OF RIGHTS
(continued)
4. The Officer being interrogated /interviewed shall be informed of the nature of the
investigation prior to any interrogation /interview.
5. Interrogation /interview sessions shall be for reasonable periods and shall be timed
to allow for such personal necessities and rest periods as are reasonably necessary.
6. The Officer being interrogated / interviewed shall not be subjected to offensive
language or threatened with transfer, dismissal, or disciplinary action. No
promise or reward shall be made as an inducement to obtain testimony or
evidence.
7. The Officer being interrogated / interviewed shall be completely informed of all
his rights pursuant to this procedure prior to the commencement of the
interrogation and of his responsibility to answer all questions, and this notification
shall be included on the tape recording or written record of the session.
8. At the request of any Officer being interrogated / interviewed, he shall have the
right to be represented by counsel or any other representative of his choice who
may be present at all times during such interrogation, at no additional expense to
the Employer.
9. Interrogation / interviewing of Officers may be taped or recorded in written form
at the discretion of the investigating Officer. Officers being interrogated /
interviewed may record the proceedings with his own equipment or record at his
own expense. Records and tapes compiled by the department shall be exclusively
retained by the department as confidential information, but may be used at the
discretion of the Employer in administrative hearings or for other administrative
purposes.
C. An Officer under investigation shall receive written notification from the investigating
Officer or the Chief of Police as to the determination of the investigation. Should an
Officer be disciplined by suspension, demotion, dismissal, transfer, or reassignment
arising from an investigation, he shall be notified in writing as to the action being taken
and the reasons therefore.
D. No Officer shall be discharged, disciplined, demoted, or denied promotion, or transfer, or
reassignment, or otherwise be discriminated against in regard to his employment, or be
threatened with any such treatment, by reason of his exercise of the rights granted by this
contract.
22
ARTICLE 15
OFFICER BILL OF RIGHTS
(continued)
E. Any and all questions shall be narrowly focused on the subject of the complaint.
Questions shall be relevant and pertinent to the original complaint. If any additional
violations surface, the investigator shall consult with the Chief of Police prior to
investigating the newly uncovered violation. The Officer being investigated / interviewed
shall be informed in writing at that time that the investigation is being expanded to
include the additional violations.
F. Disputes, disagreements, or grievances resulting from any lack of clarity in language,
shall be resolved through the grievance process.
G. Officers are afforded any and all rights, protections, and guaranties, granted to any
employee by the Constitution of the United States, State of Oklahoma, and including any
and all Federal, State, and Municipal laws, and ordinances.
23
ARTICLE 16
SAFETY AND HEALTH COMMITTEE
Section 1. The Employer and the Lodge agree to cooperate to the fullest extent in the
promotion of safety and health, on the Employer's premises and while carrying out this mission
of the Employer and the duties of the employees. For this purpose, it is agreed to establish a
safety and health committee to consist of two (2) members appointed by the Lodge, two (2)
members appointed by the Chief of Police and one (1) member mutually agreed upon by the
appointed members.
Section 2. The Safety and Health Committee shall have the authority to conduct on -site
inspections of equipment, buildings and other related areas to the occupational environment of
the bargaining units. They shall also have the latitude to make studies of safety equipment and
practices and to conduct investigations into health hazards that may be appropriate to protect the
Employer's interest as it may relate to Worker's Compensation or other liability inherent to
occupational diseases and injury and to protect the member's rights to a safe employment
environment. At the discretion of the Chief of Police and the availability of manpower, members
of the committee shall be excused from duty for the work of the committee.
Section 3. The Employer agrees to make every effort to correct safety hazards or unsafe
working conditions as recommended by the Safety Committee.
24
ARTICLE 17
HONOR GUARD
An Honor Guard consisting of Seven (7) Officers shall be selected by the Lodge. The composite
of the Honor Guard shall be subject to approval of the Chief of Police. All necessary attire and
equipment shall be furnished by the City. The function of the Honor Guard shall be to serve at
official gatherings, such as the arrival of Dignitaries, Police Officer Funerals, State Memorial
Service and any other special events as approved by the Chief of Police. Uip four o � ( ^) me1:nbe+-,
Members of the Honor Guard s4+a4 may be allowed time off with pay for each event, subject to
approval of the Chief of Police.
25
ARTICLE 18
DUES CHECK OFF
Section 1. The Employer agrees to deduct regular monthly Lodge dues from earned wages of
those employees who are in the bargaining unit and who have provided written authorization to
the City for said deduction. The deduction shall be made from each paycheck in an amount
certified to be correct by the Secretary of the Lodge no later than the close of the workday
following each payday after the deduction is made. The payroll deduction shall be revocable by
the employee by notifying the Employer in writing. The Employer will notify the Lodge, in
writing, of any revocation.
Section 2. The Employer will deduct only Lodge dues from the employee's paycheck and
will not deduct initiation fees, special assessments, fines or any other deductions except for dues.
In the event of an increase or decrease in Lodge dues, the Lodge will give the Employer thirty
(30) days notice in order to allow the Employer to make the proper changes in its accounting
records. No deductions will be made when the salary to be paid an employee is not sufficient to
cover the amount deducted.
Section 3. The Employer will provide the Lodge Secretary a detailed report showing all
employees by name and deduction amount each pay period.
Section 4. All deductions will be for the month in which they are taken. All deductions
refundable at the time of termination or resignation will be refunded by the Lodge. The
Employer shall not be responsible for errors. In case an error or improper deduction is made by
the Employer, a proper adjustment of the same shall be made by the Lodge with the employee
affected.
Section 5. The Lodge shall indemnify, defend and hold the Employer harmless against any
claims made and against any suits instituted against the Employer on account of payroll
deduction of Lodge dues.
Section 6. This service shall be provided at no expense to the Lodge or its members.
ARTICLE 19
CLASSIFICATIONS & PROMOTIONS
Section 1. Classification and Promotions Process within the Owasso Police Department shall
be as follows:
A. Classifications
Senior Patrolman: Must be a certified police officer with at least five (5) years
experience, who has obtained the achievement of intermediate certification
through (CLEET) the Oklahoma Council on Law Enforcement Education
Training.
2. Master Patrolman: Must be a certified police officer with at least seven (7) years
of experience, who has obtained the achievement of advanced certification
through (CLEET) the Oklahoma Council on Law Enforcement Education
Training.
B. Promotions
1. Sergeant: Must be a certified police officer with at least five (5) years experience
as a police officer with the City of Owasso immediately prior to testing.
2. Lieutenant: Must be a Sergeant with at least twe- one 1 ear experience in
the rank with the City of Owasso immediately prior to testing.
i. An officer meeting the criteria for Master Patrolman with ten (10) twelve
(12) years of experience as a police officer with the City of Owasso
immediately prior to testing may test for Lieutenant.
Captain: Must be a Lieutenant with have at least two (2) years of supervisory
experience inthatrankpriefte testing, or Sefgeantwith at least fbuF (4) yeaFs of
e :per;enee in the rank with the City of Owasso prior to testing. The City may, at
its discretion, advertise for this position providing that all advertising for this
position shall occur seven (7) days after the internal posting.
27
ARTICLE 19
PROMOTIONS
(continued)
following thFee (3) eategaries and
A. Wriae�Tes
• r.
MM
rs��!r.Er
Section 2. Eligible applicants for the promotional examination shall participate in an
Assessment Center and an interview with the Chief of Police.
A. The Assessment Center shall measure the knowledge, skills and abilities specific to
the Owasso Police Department, and shall be mutually agreed upon by the City and
the Lodge. Assessors will be chosen by the assessment center and under no
circumstances will an assessor be a current or past employee of the ON of Owasso
B. For the rank of Sergeant and Lieutenant ranking shall be weighted 90% final
Assessment Center score and 10% Chief's Interview score.
WV
C. For the rank of Captain, ranking shall be weighted 90% final Assessment Center
score and 10% Chief's Interview score.
ARTICLE 19
(continued)
Section 3. Upon completion of all testing it is agreed that the promotions shall be offered in
the following manner for the listed position:
A. Sergeant: The candidate with the highest score at the completion of testing.
B. Lieutenant: The candidate with the highest score at the completion of testing.
C. Captain: 'b testiri
c
shall be eligible and presented " ('hip` ef PR' The Chief of Police will select the
Captain from the top two candidates.
Section 4. Promotional Test will be valid for one (1) year from the date the eligibility list is
posted. Any vacancies occurring during that year will be filled from qualified applicants on the
promotional list.
Section 5. One representative from the Bargaining Unit and one representative from the
Owasso City Management shall be present throughout each testing portion of the process to
evaluate the process and recommend any future changes to the process.
29
ARTICLE 20
VACATION
Section 1. Employees within the bargaining unit shall receive paid vacation in accordance
with the following, to -wit:
YEARS OF
EMPLOYMENT
VACATION LEAVE
METHOD OF
ACCUMULATION
MAXIMUM
ACCUMULATION
1 -4
96 hours
8 hours /month
260 hours
5 -9
120 hours
10 hours /mouth
296 hours
10- 14
144 hours
12 hours /month
356 hours
15 - 19
168 hours
14 hours /month
404 hours
20-24
192 hours
16 hours /month
452 hours
25 and over
216 hours
18 hours /month
500 hours
Section 2. Accumulation. The employee of the bargaining unit shall be allowed to
accumulate unused vacation leave for use in following years to the extent set forth in the chart
above.
Section 3. In the event a request to use vacation leave is denied and such denial results in the
loss of further accruals, the officer having been denied the use of vacation leave shall be
compensated in salary an amount equal to his regular rate of pay times the amount of accruals
lost.
Wei
ARTICLE 21
HOLIDAY PAY
Section 1. Compensation. Each employee of the bargaining unit shall receive as, and for,
holiday pay the sum of ninety -six (96) hours times such employee's regular rate of pay. Such
holiday pay shall be paid in two (2) separate checks or warrants of forty -eight (48) hours on the
first paydate in the month of December, and forty -eight (48) hours on the first paydate in the
month of June of the current fiscal year. Those employees of the bargaining unit scheduled to
work and actually having worked on a holiday shall, in addition to the holiday pay above
referenced, receive such employee's regular straight time pay for such day worked.
Section 2. Prorated Pay. For those employees who are not employed for the entire six month
period prior to the aforementioned first paydate in the month of December or the first paydate in
the month of June, holiday pay will be calculated using the number of months employed divided
by 6 months (the "holiday pay" period) multiplied by forty -eight (48) hours (as stipulated by
contract).
Section 3. Each employee of the bargaining unit shall have the option of receiving forty eight
(48) hours payable in June and forty eight (48) hours payable in December as leave time in lieu
of the holiday pay check in June and /or December. If elected, this leave time will be added to the
employee's vacation balance.
31
ARTICLE 22
SICK LEAVE
Section 1. Sick leave may be taken when an employee is unable to perform his duties
because of personal illness, off-the-job injury or for necessary care and attendance of a member
of the employee's immediate household or when an employee might expose orjeopardize the
health of others. Employees may elect to have such time off deducted from personal
compensatory time reserves in lieu of sick time at the discretion of the employee. Immediate On
d� supervisors must be notified at least one (1) hour prior to starting time. An employee may
be subject to disciplinary action for failure to notify his supervisor of absence.
Section 2. Accrual of Sick Leave. Each member of the bargaining unit shall accrue sick
leave at the rate of nine and one quarter (9 1/4) hours for each complete month of service. Each
employee of the bargaining unit shall be allowed to accumulate a maximum of 1105 hours of
sick leave.
Section 3. Doctor's Certificate. If an employee is ill for three (3) consecutive days, the
employee shall, upon request and at the City's expense, furnish a doctor's certificate as a
condition precedent to being granted sick leave. The certificate shall certify that the employee
was unable to work due to illness or iniury to self or immediate family member attest the
°'"° �+tjmi` and verify the employee's fitness for return to work.
Section 4. Misuse of Sick Leave. Any employee who misuses the sick leave privilege may
be dismissed as well as be denied pay for the day.
Section 5. Pregnancy. Pregnancy shall be treated as any other condition in regard to sick
time. However, for an employee engaged in hazardous or emergency services, a doctor's
certificate shall be required after the sixth month and each month thereafter for the duration of
the pregnancy, stating the employee's ability to continue her regular duties without limiting her
performance.
Section 6. Emergency Leave. In the event of death, serious injury, serious or contagious
illness in an employee's immediate family, the employee shall be granted emergency leave. This
emergency leave shall be a leave with pay, but shall be charged to either sick leave, vacation
leave, or compensatory time at the discretion of the employee.
Section 7. Immediate family as utilized in the sick leave and emergency leave provisions
above stated shall be understood to mean husband or wife, father or mother of employee or
spouse, sister or brother of employee or spouse, grandparents of employee or spouse, children or
legally adopted children of husband or wife or both. Any other person whose relationship could
justify the employee's absence may require special approval by the Chief of Police.
32
ARTICLE 22
SICK LEAVE
(continued)
Section 8. An employee upon retirement shall be paid an amount equal to fifteen percent
(15 %) of their accrued sick leave calculated at the employee's rate of pay at the time of
disbursement. An employee may instead convert fifteen percent (15 %) of their accrued sick
leave to terminal leave. In order to be eligible for this benefit the employee must provide the
City sufficient notice of pending retirement and election option. Said notice to be not less than
ninety (90) days prior to expected date of retirement.
Section 9. In the event of the death of the employee, said employee's beneficiary shall
receive payment equal to one hundred percent (100 %) of the employee's accrued sick leave.
33
ARTICLE 23
WORK SCHEDULE
Section 1. There is hereby designated by the employer a regular fourteen- (14) day work
period for all employees which will consist of eighty -five and one half hours (85 '/2).
Section 2. The Patrol Division of the Owasso Police Department will be organized into two
squads and each squad into two shifts to work scheduled hours each work period as follows:
Squad eOne / Shift One (Day Shift)
Week 1: Scheduled Work Hours 0700 to 1900 Sunday, Monday, Tuesday, Wednesday
Scheduled Days Off Thursday, Friday, Saturday
Week 2: Scheduled Work Hours 0700 to 1900 Sunday, Monday, Tuesday
Scheduled Days Off Wednesday, Thursday, Friday, Saturday
Squad One / Shift Two (Night Shift)
Week 1: Scheduled Work Hours 1900 to 0700 Sunday, Monday, Tuesday, Saturday
Scheduled Days Off Wednesday, Thursday, Friday
Week 2: Scheduled Work Hours 1900 to 0700 Sunday, Monday, Tuesday
Scheduled Days Off Wednesday, Thursday, Friday, Saturday
Squad Two / Shift One (Day Shift)
Week l: Scheduled Work Hours 0700 to 1900 Thursday, Friday, Saturday
Scheduled Days Off Sunday, Monday, Tuesday, Wednesday
Week 2: Scheduled Work Hours 0700 to 1900 Wednesday, Thursday, Friday, Saturday
Scheduled Days Off Sunday, Monday, Tuesday
Squad Two / Shift Two (Night Shift)
Week 1: Scheduled Work Hours 1900 to 0700 Wednesday, Thursday, Friday
Scheduled Days Off Sunday, Monday, Tuesday, Saturday
Week 2: Scheduled Work Hours 1900 to 0700 Wednesday, Thursday, Friday, Saturday
Scheduled Days Off Sunday, Monday, Tuesday
Section 3. There shall be one and one half (1.5) hours per fourteen (14) day work period that
may be utilized as briefing time for the Patrol Division. Said briefing time shall be contiguous
with the regular scheduled work hours, as scheduled by the Chief of Police. If the one and one
half (1.5) hours per fourteen (14) day work period is not utilized for shift briefings it is the
responsibility of each officer to work the one and one half (1.5) hours during the two week
work period contiguous with the regular schedule work hours The one and one half (1.5)
are to be recorded on the date(s) actually worked.
31
ARTICLE 23
WORK SCHEDULE
(continued)
Section 4 Section 3. The following exemptions shall apply to the work period criteria provided
for in this article. Under no circumstances are any exemptions, other than those specifically
designated in this section of this article, allowable under this agreement.
A. Employees, upon approval by the Chief of Police, shall be allowed to trade a shift or
partial shift with another employee as provided for by F.L.S.A.
B. Any employee requesting training opportunities may request and be granted, by the Chief
of Police, a change in their regular days off and /or work hours in order to attend such
training opportunities.
C. Detectives may, solely at their request, alter their work hours and /or work days, upon
approval by the Chief of Police, due specifically to case load and /or investigative
necessity. This does not include coverage for absent officers.
D. Trainees, while in Field Training Program, may be required to change shift hours and
days off to accommodate such training schedule.
E. Captains may, solely at their request, alter their work horns and /or work days, upon
approval by the Chief of Police, due to assigned case load or operational demands of the
department as determined by the Chief of Police. This does not include coverage for
absent officers.
F. Members assigned to e€ the Street Crimes Unit on a full -time basis, tray, se1ej a4hef
request, are expected to her their work hours, and /or workdays to meet the needs of
their investigation, with the upen- approval by of their Shit Supervisor aad4heC4ie; a
Police.
G. Members not assigned to of the Street Crimes Unit on a full -time basis may, solely at
their request, alter their work hours, and /or workdays upon approval by their Shit
Supervisor. and the Chief cn r•
H. School Resource Officers /Sergeants will work a schedule that begins seven (7) days
before the first day of the school year through seven (7) days past the last day of the
school year as established by the Owasso Public Schools. During the Summer, when
school is not in session, School Resource Officers /Sergeants will be assigned to a shift at
the discretion of the Chief. Once assigned, the School Resource Officer's Sergeants shift
will not change during the summer break.
Ction 4; Section 4. Any hours worked in excess of eighty -five and one half (85 1/2) hours per
work period or any time worked in excess of the herein designated work week shall be
compensated at the rate equal to one and one -half (1 1/2) times the employee's regular hourly rate
35
of pay or compensatory time at the same rate. The type of compensation will be at the sole
discretion of the Officer. It is agreed that an employee will not be required to take off from the
regular working hours to avoid overtime compensation or compensatory time. If an Officer
accrues more than 240 hours of compensatory time, the manner of compensation shall be at the
discretion of the Chief of Police until such time that the Officer's accrued compensatory time
balance falls below 240 hours.
ARTICLE 23
WORK SCHEDULE
(continued)
Section 5. If an employee is called back from scheduled time off, hours worked will be
compensated at one and one -half (1 1/2) times the employee's regular hourly rate of pay or
compensatory time at the same rate. The type of compensation will be at the sole discretion of the
Officer. Employees shall be guaranteed a minimum of two (2) hours pay at a rate of one and
one -half (1 1/2) times their regular hourly rate of pay anytime the employee is called in to work
other than regularly scheduled work hours, as well as, any officer being placed in an "on- call"
status by the courts. However, should an officer be required to report to court such officer shall
be compensated according to the above, and would not be eligible for the two hours "on- call"
compensation. If an officer accrues more than 240 hours of compensatory time, the manner of
compensation shall be at the discretion of the Chief of Police until such time that the Officer's
accrued compensatory time balance falls below 240 hours.
Section 6. For computation of employee work hours, all vacation leave and compensatory
time will be considered time actually worked.
36
ARTICLE 24
SENIORITY
Section 1. As used herein, the term Seniority shall refer to, and be defined as, the continuous
length of service within the Owasso Police Department, or for those employees who hold rank
and /or classification, the continuous length of service within rank and /or classification within the
Owasso Police Department. Seniority for employees with the same hire dates shall be
determined by random selection. Seniority for employees with the same promotion date shall be
determined by hire date.
The classification of Senior Patrolman and Master Patrolman have rank parity with
Patrolman, such classifications are an indication of a level of experience with the department and
education as established by the Oklahoma Council on Law Enforcement Education and Training,
not an indication of seniority.
Section 2. Seniority lists shall be established and updated by the lodge as of first day of July
of each fiscal year, and such shall remain unchanged but for circumstances hereinafter set forth.
Section 3. After the effective date of this Agreement, seniority for employees hired or rehired
shall commence on the date of hire or rehire.
Section 4. Except where impractical due to skill levels of employees, or experience of
employees, or where specific working conditions, or assignment to specialty unit(s) exist which
would preclude certain employees from working specific shifts, and considering required
manning levels, seniority will be the dominate factor to be considered by the Chief of Police, or
his /her designated representative, in reaching the following determinations, to -wit:
A. Squad /Shift assignment; provided however that general shift change assignments shall
occur only one (1) time per year, which shall occur on the beginning of the first pay
period of each calendar year.
B. Assignment to Specialty Unit(s): Canine Officers will be in a separate squad /shift bid
excluded from the Patrol division squad /shift bid assignment, based on seniority within
the unit. If more than one officer is selected at the same time seniority will be based
on the rankine in the testing process. However, supervisors who are also designated as
a Canine Officer will continue to participate in the Supervisor squad /shift bid assignment.
C. Assignment to Specialty Unit(s): Officers newly assigned to the Detective Division will
not be eligible to participate in a squad /shift bid assignment for two years from the date of
assignment to the Detective division.
D. Granting of vacation leaves requested sixty (60) days in advance; provided however t1+4
three (3) times per centraec term. Vacation leaves requested at least sixty (60) days in
advance shall require written approval or denial with explanation, within forty -eight (48)
hours of expiration of sixty (60) day limit. Those requests for vacation leave not made
sixty (60) days in advance shall be granted on a first- come - first -serve basis with written
37
ARTICLE 24
SENIORITY
(continued)
E. Approval or denial with explanation provided to employee within forty -eight (48) hours
of submission of vacation request. Vacation shall not be requested more than one
hundred and eighty days (180) days in advance. It is agreed that the Chief of Police, or
his /her designated representative, will make every effort to approve requested time off as
submitted, in whole.
F. Scheduling of comp time cannot be more than one hundred and eighty days (180) days in
advance and not less than two (2) days in advance unless such request does not place the
shift below minimum manning, or does not unduly disrupt the department
Section 5. In the event of a reduction in force, employees shall be laid off in the reverse order
of seniority. Employees shall be recalled from layoff status by seniority to be determined from
the original date of hire. Recall rights shall be preserved for a period of eighteen (18) months
from the date of layoff. Notice of recall shall be mailed by certified mail to employees to their
last place of residence shown on Employer's personnel records, as well as written notice shall be
given on the same date to the Lodge President or his designated representative. Any employee
who fails to report for duty within thirty (30) working days following receipt of notice of recall or
within thirty (30) working days following attempted delivery of such notice or the same is
unclaimed or otherwise not actually received, shall be deemed as having pennanently terminated
his employment.
Section 6. The provisions of this Article shall be construed to encompass all seniority rights
in existence on the effective date of this Agreement.
38
ARTICLE 25
RETIREMENT AND PENSION
Section 1. For those Employees who are members of the Oklahoma Police Pension and
Retirement System the Employer shall appropriate funds for the use and benefit of the System, as
provided by Oklahoma Statutes, Title 11, ss 50 -109.
Section 2. The Employer -paid four percent (4 %) of each Employee's required eight percent
(8 %) contribution toward the Oklahoma Police Pension and Retirement System previously
provided for in Article 25 is included in the base pay provided in Article 33 as of the 2013 -2014
contract year.
39
ARTICLE 26
INSURANCE
Section 1. Each employee of the bargaining unit shall receive the same insurance benefit
package that is provided to other City employees, including but not limited to:
A - Hospitalization
B - Medical
C - Vision
D - Dental
E - Life
The carriers of the preceding types of insurance will be determined by the Employer. All costs
for Employee insurance coverage and annual biometrics screenings will be paid by the Employer.
Should a member of the bargaining unit elect not to participate in the annual biometrics
screening coordinated by the Employer, such Employee shall be charged $25 per month for
Medical Insurance. Members of the bargaining unit may elect, if applicable, dependent coverage
for all of the above listed insurance, the cost for dependant coverage will be paid the same as is
provided for other City employees.
Section 2. The employer will pay to the Lodge the sum of $3.50 per month for each
employee in the bargaining unit who is a policy holder of the Fraternal Order of Police Legal
Defense Plan for the purpose of applying toward the premium costs of the same. (It is
understood this is "additional" funding for legal defense insurance only and not assignable or re-
assignable to or for any other purpose.)
Section 3. The Lodge agrees to provide the City a copy of invoices from the insurer and a
roster of members of the bargaining unit who are enrolled in the Fraternal Order of Police Legal
Defense Plan by the fifth (5th) day of the month for the purposes of calculating the amount due
the Lodge.
40
ARTICLE 27
UNIFORM AND EQUIPMENT
Section 1. For the fiscal year, the Employer shall pay each uniformed member of the Lodge
with one -year seniority, a uniform /equipment allowance in the amount of Eight Hundred Fifty
Dollars ($850.00). Such payment shall be made on the €Erst second pay date in July.
Those members who are assigned to the detective division shall receive a clothing /equipment
allowance in the amount of Twelve Hundred Dollars ($1200). Payment shall be made in two
equal payments of Six Hundred Dollars, the first on the first paydate in July and the second on
the first paydate in December.
The Employer shall pay a prorated uniform allowance to each member of the bargaining unit
upon the completion of his /her one -year probationary period. Such prorated uniform allowance
shall be based upon the amount of uniform allowance designated herein Section 1 and the
number of months remaining until the next July payment date.
Section 2. The Employer shall provide for cleaning of uniforms. The Employer shall also
provide for cleaning of clothing utilized by detectives in the performance of their duties. Such
cleaning shall be arranged for in such manner as to assure a local depository /pick -up in the event
of servicing outside the municipality which is in the Employers discretion.
Section 3. The Employer shall provide for all new members of the Police Department hired
after July 1, 2013 a complete issue of new or like new uniforms, to include the following:
A. four (4) uniform shirts, short sleeve:
B. four (4) uniform shirts, long sleeve;
C. four (4) uniform trousers;
D. all leather gear;
E. two (2) pairs handcuffs;
F. two (2) badges;
G. one (1) police style rechargeable flashlight;
H. one (1) bullet resistant vest;
1. one (1) all weatherjacket;
J. inclement weather gear;
K. one (1) box of ammunition as specified in Section 4 of this article;
L. one (1) Air Force Round hat;
M. one (1) expandable baton;
N. one (1) canister of defensive chemical spray;
O. two (2) pairs of collar brass;
P. one (1) whistle chain;
Q. one (1) whistle;
R. two (2) metal name tags;
41
ARTICLE 27
UNIFORM AND EQUIPMENT
(continued)
S. one (1) police equipment bag;
T. two (2) metal report folders;
U. two (2) metal citation folders;
V. all nylon duty gear;
W. one (1) outer carrier for bullet resistant vest;
X. and any other uniform or equipment that is required, including but not limited to
special clothing and equipment necessary for K9 Officer, Motorcycle Officer and
other specialized assignments.
Section 4. Since employees are required to carry and use only approved ammunition, the
Employer shall, during the term hereof, provide each employee fifty (50) rounds of
Employer - approved hand -gun ammunition, same to be utilized only in the course of duty_and,
€ut,thet; tTo those employees who have qualified annually with department issued or
department approved shotguns, such employees shall receive ten (10) rounds shot -gun shells
consisting of five (5) rounds #00 buckshot and five (5) rifled deer slugs. To those employees
who have qualified annually with department issued or department approved rifles such
employees shall receive fiftv (50) rounds of ammunition The Employer- approved duty
ammunition shall be issued once a year to each employee, on or before December 15th.
Section 5. The Employer shall provide each member of the bargaining unit a bullet - resistant
vest of a design approved by the Chief with input from the Health and Safety Committee. Such
vest shall be maintained by the Employer at no cost to the employee and shall be replaced in
accordance with manufacturer's recommended replacement schedule. This item of safety shall be
the sole property of the City of Owasso, fnr a ne ^a r F- a r r
year, the vest shall However, upon request, the bullet -
resistant vest shall become the property of the employee at retirement
In no case shall an employee be denied a replacement vest in the event the one in current use
exceeds the manufacturer's suggested replacement schedule or becomes damaged. An individual
employee may choose to purchase a bullet resistant vest of a make or model different from that
selected by the Employer for issue. In the event such a selection is made, the Employer shall pay
a portion of the cost equal to the cost of the vest issued by the Employer, provided, however, that
such vest shall become the sole property of the Employer requiring no reimbursement whatsoever
for a period of one year from date of purchase. After one year saek*elst shall beeeme pfopei4y-of
th°e�. However, upon request, the bullet- resistant vest shall become the property of
the employee at retirement.
Bullet- resistant vests that exceed the manufacturer's sug1jested replacement schedule shall
become the property of the employee.
42
ARTICLE 27
UNIFORM AND EQUIPMENT
(continued)
Section 6. Once an employee completes his /her initial probationary period, the following
items shall become the sole property of that individual officer:
Four (4) uniform shirts, short sleeve;
Four (4) uniform shirts, long sleeve;
Four (4) uniform trousers;
One (1) bullet
One (1) Air Force Round hat;
Two (2) pairs collar brass;
One (I) whistle chain;
One (1) whistle
Two (2) metal name tags
The City shall be responsible for the repair and replacement of items not listed in Section 6
Section 7. Members of the bargaining unit with ten (10) years of service and an
honorable discharge will be allowed to keep all badges that include the officer's badge
number. Members with between five (5) and ten (10) years of service and an honorable
discharge may request approval from the Chief of Police to keep one badge that includes
the officer's badge number.
Section 8 7. In consideration of the fact that assignment to the detective division requires the
Employee to purchase clothing other than traditional uniforms, the Employer shall provide a
prorated uniform allowance to officers upon initial appointment to the detective division. Such
prorated uniform allowance will be based on the detective clothing allowance designated herein
Article 27, however such prorated uniform allowance will be reduced by Eight Hundred Fifty
Dollars ($850.00) annual uniform allowance received herein Section 1 of this Article 27.
Section 9 S. For appearance and safety reasons members of the bargaining unit shall not wear
jewelry while on duty, with the exception of a wedding ring and a watch. Jewelry worn
underneath the uniform that is not visible will be allowed.
43
ARTICLE 28
PERSONAL PROPERTY
Section 1. The Employer shall repair, replace, or reimburse employee at Employer's expense,
employee's personal property which is damaged, destroyed, lost or stolen, ordinary wear and tear
excepted, while on duty unless it is shown by the Employer that the employee was negligent in
incurring loss or damage to the personal property of employee. The maximum expense the
Employer shall have by virtue to this Article shall be limited to $1,500.00 $3,500 per officer, per
incident. Said expense shall not include the cost of an officer's personal weapons that may need
to be repaired or replaced.
Section 2. In order to be eligible for repair, replacement, or reimbursement, all items of
personal property must be on an inventory list which shall be maintained by the Chief of Police.
Inventory lists including an estimate of value of each item shall be updated twice per year (July
15 and January 15). An employee may add to or delete from the list at any time. The total value
of the items listed on the inventory shall not exceed $1, 500.00 $3,500, except by approval of the
Chief of Police. Officer owned weapons shall be listed on the inventory list, but the weapons
value shall not be counted toward the $1, ,500.00 $3,500 maximum value. Weapons that may be
carried on duty are those that are approved by policy. Clothing items that are worn on duty will
be recognized as the uniform of the day and will not have to be listed on the inventory, in order
to be covered.
Section 3. When repair, replacement or reimbursement is requested, such request shall be
accompanied by a report specifying the incident or actions surrounding the damage or loss. If
damaged and recoverable, the employee shall present the damaged article to the Employer for
inspection. If replaced, the salvaged item(s) shall become the property of the City of Owasso.
Section 4. Repair, replacement or reimbursement will be at the employer's sole discretion,
and will not include items covered by individual's personal insurance.
ARTICLE 29
TEMPORARY ASSIGNMENT
Any employee assigned additional supervisory duties not consistent with the normal duties of
their rank for any period of time, shall receive a temporary increase in pay for the period of time
such "acting" assignment is in effect.
The amount of pay shall be consistent with the position and duties to be performed, but shall not
necessarily be equal to the pay received by the absent employee. Such temporary pay increase
shall be consistent with the adopted pay schedule guideline.
When a Lieutenant in charge of a shift is gone because of vacation leave or compensatory time
leave, the Sergeant on the shift will assume command of the shift without being considered
working under "temporary assignment" and will not receive "temporary assignment" pay.
In the event the Lieutenant in charge of a shift is gone for any reason, for a period of thirty (30)
calendar days or more the Sergeant on the shift shall receive a temporary increase in pay for such
time "acting" assignment is in effect beginning on the thirty -first (3 1) consecutive day of the
Lieutenant's absence. The amount of pay shall be consistent with Lieutenant's pay and the
adopted pay schedule guidelines, but shall not necessarily be equal to the pay received by the
absent employee. In the event the Lieutenant in charge of a shift is on light duty and
working regular shift assignment, for a period of thirty (30) calendar days or more
including consecutive days of absences the Sergeant on the shift shall receive a five percent
(5 %) increase in pay on the thirty -first (31) consecutive day.
45
ARTICLE 30
EDUCATION INCENTIVE
Section 1. Tuition Reimbursement. The Employer shall pay tuition costs, under the
limitations hereinafter set forth in this Article, for required or elective courses leading to a
Bachelor's degree.
A. The tuition herein provided shall not exceed the tuition cost for comprehensive
universities and colleges as established by the Oklahoma State Regents for Higher
Education.
B. Course(s) on which reimbursement will be requested must be part of a Degree plan and
must be approved by the Chief of Police prior to enrollment. If reimbursement is being
sought for a Master's Degree or beyond, approval of the City Manager or his /her designee
must be obtained prior to enrollment.
C. Employees must receive at least a 2.0 on a 4.0 scale or a minimum of a "C" grade on a
letter grade scale in each course. Failure to maintain a "C" grade in a course will result in
non- payment of tuition for those hours.
D. Upon verification of satisfactory completion of the course, reimbursement for the tuition
shall be made to the employee.
Section 2. College Education Compensation. Each member of the bargaining unit is entitled
to receive additional compensation for college level education accomplishments in a law
enforcement related field as follows:
A. Any employee may request pay in the amount of One Dollar ($1.00) per month per credit
hour for successfully completed college credit hours to a maximum of seventy -five hours.
B. Any employee holding an Associate Degree shall be paid One Hundred Dollars ($100.00)
per month in addition to the employee's base pay.
C. Any employee holding a Bachelors Degree shall be paid One Hundred and Twenty -Five
Dollars ($125.00) per month in addition to the employee's base pay.
D. Any employee holding a Graduate Degree shall be paid One Hundred and Fifty Dollars
($150.00) per month in addition to the Employee's base pay.
E. Payment for an Associates, Bachelors, or a Graduate Degree will be made for those
degrees conferred in any area of study in a law enforcement related field. Payment for
college hours shall be based on the following criteria:
ARTICLE 30
EDUCATION INCENTIVE
(continued)
1. Employee must receive at least a 2.0 grade point average on a 4.0 scale or a
minimum of a "C" grade on a letter grade scale.
2. A copy of the transcript must accompany each request and any request for
increasing such pay.
Payment for course hours will be allowed if justification is given indicating such
hours were required to pursue a Degree in a law enforcement related field (i.e.
college handbook outlining degree prerequisites and electives).
F. An officer holding multiple degrees shall only receive the compensation identified for the
highest single degree for which the officer qualifies.
47
ARTICLE 31
LONGEVITY PAY
Section 1. Employer shall pay each employee covered by this agreement longevity pay.
Longevity pay shall commence on the employee's fifth employment anniversary, at the rate of
$.25 per hour. On the employee's sixth employment anniversary the employee's longevity pay
shall increase to the rate of $.60 per hour, and the employee shall receive a further increase of
$.10 per hour each year thereafter.
Section 2. Longevity pay is paid based on seniority as a member of the bar aining unit
However, it is agreed that the Memorandum of Understanding /Agreement signed on
December 2 2014 by the City and the Lodge relating to longevity calculation remains in
effect as a part of this contract.
W-3
Section 1.
ARTICLE 32
DETECTIVE "ON- CALL" PAY
A minimum of one detective shall be placed on an "on- call" rotation schedule.
"On- call" shall be deemed to mean the following:
A. The employee is free to go or remain at any location of the employee's own choosing, so
long as the employee can call -in within ten (10) minutes of receiving a call to work, and
as long as the employee can respond to the requested location within one (1) hour of
receiving a call to work;
B. The employee is free to use the waiting time for any personal matters the employee
chooses;
C. The employee must remain sober while on -call;
D. The employee must carry a working pager, or otherwise leave a telephone number with
dispatch, where the employee who is on -call can be reached if needed.
E. The Chief of Police will establish a bi- annual on -call rotation schedule.
Section 2. qateotivP9 shall Fpopivp"An PRI a Ft ii no
Detectives shall receive "on call" compensation in the amount of
$25 per day. If an "on- call" detective fails to respond to the requested location within one
hour of being called, on more than one occasion during a contract vear, the "on- call"
compensation shall be forfeited for that day. "On call" pay will be payable with normal
payroll cycles.
49
ARTICLE 33
COMPENSATION
Section 1. There is created for pay purposes, a standard "Police Department Pay Plan." For
the purpose of this Labor Agreement, effective July 1, 2413 2015 each employee of the
bargaining unit shall receive compensation based on the "Police Department Pay Plan A,"
included in this agreement according to the employee's range and step as of June 30, 241-3 2015.
reeeive eampensation based on the D b
»•
•
Effective _ January 1, 2016, each
employee of the bargaining unit shall receive compensation based on the "Police Department Pay
Plan B E," according to the employee's years of service with the Owasso Police Department as
of the 2014 _ December 31, 2015 .
Effective July 1, 2016, each employee of the bargaining unit shall receive compensation
based on the "Police Department Pay Plan C according to the employee's years of service
with the Owasso Police Department as of June 30 2016
Employees hired under experienced based pay will be placed in the appropriate pay plan
according to the years of service compensation is based on.
A. New hires shall begin at Entry Level except when the new Officer is already a State
Certified Peace Officer with prior law enforcement experience as a State Certified Peace
Officer at another law enforcement agency within this State or otherwise. Should a State
Certified Peace Officer with experience at another law enforcement agency be hired, the
Chief of Police shall conduct a review of the individual's qualifications and experience
and determine the appropriate entry-level salary within Range 1. No Officer shall be
brought in at a step higher than Step E. New hire placement at a step other than entry
level will only affect the employee's advancement on the Police Department Pay Plan.
B. Pay Plan Advancement for current Officers and Officers hired at Entry Level. Upon
completion of the initial employment probation period of service, all Police Officers shall
advance to Range I, Step A. Thereafter Officers shall advance one step each year of
service effective on the employment anniversary date of the employee. Step
advancements will automatic throughout the term of this agreement.
C. Pay Plan Advancement for Officers hired at a Step other than Entry Level. Officers shall
advance one step per year of service effective on the employment anniversary date of the
employee. Step advancements will be automatic throughout the term of this agreement.
50
ARTICLE 33
COMPENSATION
(continued)
Section 2. In cases of transfer and /or promotion, the employee will advance to the same pay
step in the appropriate range for his new job classification after which the employee shall
continue to advance in the Pay Plan, according to Section B and Section C, effective on the
employment anniversary date of the employee.
Section 3. The following job classifications shall be compensated at the rate specified in the
"Police Department Pay Plan" as follows:
Officer
Range I
Sergeant
Range 2
Lieutenant
Range 3
Captain
Range 4
51
*Pay scale may not correlate with actual years of service.
52
53
54
Owasso Police Department
Pay Plan A
Effective July 1, 2015
Owasso Police Department
Pay Plan B
Effective January 1, 2016
55
New New
New New
New
New
New
New
New
New
New
New
EL A
B C
D
E
F
G
H
1
J
K
Patrol
17.39 18.07 18.79 19.52
20.28
21.07
21.89
22.75
23.64
24.27
25.52
26.55
Sgt
21.47
22.31
23.18
24.08
25.02
26.01
27.03
28.07
29.20
Lt
24.54
25.50
26.49
27.54
28.60
29.73
30.89
32.12
Cant
28.05
29.13
30.28
31.47
32.71
33.97
35.33
Owasso Police Department
Pay Plan B
Effective January 1, 2016
55
Owasso Police Department
Pay Plan C
Effective July 1, 2016
d
New New New New
New
New
New
New
New
New
New
New
EL A B C I
D
I E
F I
G
H I
I
J
K
Patrol
18.45 19.15 19.88 20.62
21.40
22.21
23.04 1
23.92
24.83
25.47
26.75
27.79
Sgt
22.61
23.47
24.36
25.28
26.24
27.24
28.28
29.35
30.49
Lt
25.74
26.73
27.73
28.80
29.89
31.04
32.22
33.48
rAnt
29.33
30.43
31.60
32.81
34.08
35.36
36.75
d
ARTICLE 34
DRUG & ALCOHOL TESTING
The Lodge and the City recognize the need to conform to the Oklahoma Standards for Workplace
Drug and Alcohol Testing Act, 40 O.S. Section 551 et seq. and the need to maintain a safe work
environment free from hazards of drugs or alcohol for the safety of both Police personnel and the
citizens. Therefore both pasties agree that drug and alcohol testing shall be administered in
accordance with the Oklahoma Standards for Workplace Drug and Alcohol Testing policy within
the City of Owasso's Personnel Manual.
57
ARTICLE 35
WELLNESS PROGRAM
Section 1. It is the intent of this article to enter into an agreement between the Fraternal Order
of Police Lodge #149 and the City of Owasso to implement a Wellness Program that will
improve the fitness standards within the Police Department. The Lodge and City agree that
increased fitness standards will lower the incidents of on the job injury as well as the use of sick
leave.
Section 2. The City agrees to pay a per month program fee of up to Fifteen ($15.00) dollars for
each member of the bargaining unit who signs up to participate in a voluntary fitness program.
The voluntary fitness program will be available for sign -up twice a year, between June I" and
June 30`h and December 1" and December 31't of each year. Members are responsible for
providing proof of participation that documents participation the physical fitness program of their
choice at least once within any seven (7) day period, excluding time used for vacation or
extended sick leave.
Participating members must agree to allow the fitness facility to release individual goals,
progress and participation dates to the employer on a monthly basis. Participating members
working out while not on duty are not covered by Worker's Compensation.
Should a participating member not take part in his /her physical fitness program at least once
within any seven (7) day period, excluding time used for vacation or extended sick leave, that
member shall not be eligible for that month's reimbursement.
Section 3 . Reimbursements shall be made through payroll, applicable taxes will be withheld.
In order to be eligible for the quarterly reimbursement members must provide proof of
participation by the 15th of the month following the end of each calendar quarter.
• July /August/September proof of participation due by October 15th
• October/November/December proof of participation due by January 15th
• January /February /March proof of participation due by April 15th
• April /May /June proof of participation due by July 15th
W.
ARTICLE 35
WELLNESS PROGRAM
(continued)
Section 4. This section provides an incentive to Owasso Police Officers to actively participate
in a voluntary Physical Fitness Program. The program will utilize the Cooper's Fitness Test.
The test involves five (5) categories that measure varied aspects of fitness utilized in the
performance of Police duties. Each category provides ways for the Officer to accumulate points
which are calculated to determine eligibility for the incentive award.
Members of the Bargaining Unit who voluntarily participate in the Physical Fitness Program and
test in at least three categories will be credited with two comp hours.
The incentive program involves an awards program with three categories. The
categories are "Gold Award" which requires 40 points, the "Silver Award" which
requires 35 points and the "Bronze Award" which requires 30 points. The "Gold
Award" = twenty -four (24) vacation hours, the "Silver Award" = twelve (12)
vacation hours and the "Bronze Award" = eight (8) vacation hours.
2. The points will be calculated from five (5) categories with point values based on
the Cooper Fitness Test. The points and record forms will be maintained by a
designated OPD Fitness Coordinator selected by the Chief of Police. The forms
will be agreed upon by the Lodge and Chief of Police.
59
ARTICLE 36
SHIFT DIFFERENTIAL
The City will establish a shift differential pay to all officers that have bid to work "Shift Two"
(Night Shift). The amount will be an additional $0.20, added to the base rate of officers assigned
to "Shift Two' (Night Shift).
el
In Witness Whereof, the parties have hereunto subscribed their names this
day of 2015.
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
61
CITY OF OWASSO, OKLAHOMA
A Municipal Corporation
It
Jeri Moberly, Mayor
FRATERNAL ORDER OF POLICE
Lodge #149
C
FOP President
FOP Secretary
The City Wifiouf Limits.
TO: Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resources Director
SUBJECT: Interest Award for Michael Denton
DATE: July 17, 2015
BACKGROUND:
On September 11, 2014 in the case of City of Owasso vs. Fraternal Order of Police (FOP) Lodge
#149 and Michael Denton, the Oklahoma Supreme Court withdrew its previous order of granting
certiorari review as having been "improvidently granted." As a result, the June 30, 2011
arbitration ruling stood and Mr. Denton was to return to work and be reinstated with back pay
and benefits.
Back pay and benefits were paid in January 2015 in an amount of $283,420. At that time, the
City had not come to an agreement on the calculation for back overtime and Mr. Denton's
request for interest. The method available to resolve any issues which remained between the
City and Mr. Denton was to present unresolved items to the original arbitrator for a ruling. In
May, the City and Mr. Denton came to an agreement on a calculation for back overtime and
$47,177 was paid to Mr. Denton through payroll for overtime he was not able to work while
terminated.
At this time, the issue remaining was the requested interest on the back pay, which the City
continued to maintain should not be owed because interest is not required in the contract
between the City and the FOP and the original ruling from the arbitrator did not address interest.
The City and the FOP attorneys each filed briefs with Edward Valverde, the arbitrator with
jurisdiction. Mr. Valverde awarded the requested interest to Mr. Denton. In explaining his award,
Mr. Valverde stated "the arbitrator finds that the totality of the Employer's post -award conduct
was in bad faith and as a result, interest will be awarded."
INTEREST AWARD:
Mr. Denton, through his attorney, has agreed to an interest amount of $35,772.75, which is the
amount orginially presented as interest owed.
In January, the City Council approved a supplemental appropriation for back pay items paid
through payroll. Approval of this interest payment is being brought to the Council for approval
as an accounts payable item not a payroll related item.
RECOMMENDATION:
Staff recommends approval and authorization for payment of interest in the amount of
$35,772.75 payable to Michael Denton, as ordered by the June 11, 2015 supplemental
arbitrator's award.