HomeMy WebLinkAbout2015.07.27_Sales Tax Watchdog Committee AgendaCITY OF OWASSO
SALES TAX WATCHDOG
COMMITTEE
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JULY 279 2015
6:30 PM
OLD CENTRAL - 109 N BIRCH
PUBLIC NOTICE OF THE MEETING OF THE
OWASSO SALES TAX WATCHDOG COMMITTEE
TYPE OF MEETING: Regular
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DATE: July 27, 2015
TIME: 6:30 PM
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PLACE: Old Central C
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109 N. BirchL'/B
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AGENDA
1. Call to Order
Vice Chair, Steve Mowery
2. Roll Call
Juliann Stevens
3. Orientation and Introduction of new committee members
Sherry Bishop
4. Election of Chair
Vice Chair, Steve Mowery
5. Consideration and action relating to the January 26, 2015 Minutes - Attachment
Chair
6. Discussion of City Council Resolution No. 2015 -09, identifying new projects eligible for
funding by the Capital Improvements Fund - Attachment
Sherry Bishop
7. Discussion of the Project Status Report - Attachment
Sherry Bishop
B. Discussion of Financial Reports - Attachment
Linda Jones
9. Consideration and action relating to a Project Completion Report - Attachment
Chairman
A. FY 2013 -2014 Street Rehabilitation Project
10. Consideration and action relating to the Progress Report for Public Distribution- Attachment
Chair
11. Consideration and action related to future meeting dates of the Sales Tax Watchdog
Committee - Attachment
Sherry Bishop
12. New Business
13. Adjournment
Agenda filed in the office of the City Clerk and ppsfe� o the�Cit �I y�bod� 5:00 PM on
Wednesday, July 22, 2015. ( VV�� ((�((
J1ia�M. Stevens, Depu City Clerk
OWASSO SALES TAX WATCHDOG COMMITTEE
MINUTES OF REGULAR MEETING
Monday, January 26, 2015
The Owasso Sales Tax Watchdog Committee met in regular session on Monday, January 26, 2015
in the Old Central Building, 109 N. Birch, per the Notice of Public Meeting and Agenda posted
on the City Hall bulletin board at 5:00 PM on Thursday, January 22, 2015.
ITEM 1: CALL TO ORDER
Steve Mowery called the meeting to order at 6:30 PM
ITEM 2: ROLL CALL
PRESENT
Don Hutchings Josh Burton Brandon Shreffler
Danny Ewing Mark Schneider David Boggs
Matthew Roberts Michael Amberg
Steve Mowery Abhijeet Utturkar
ABSENT
Malinda Palmer Brenda Snow Bryan Overton
Erik Miller
ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COMMITTEE
APPROVAL OF THE JULY 28, 2014 MINUTES
Mr. Ewing moved, seconded by Mr. Amberg to approve the minutes of the July 28, 2014 regular
meeting.
AYE: Amberg, Boggs, Burton, Ewing, Hutchings, Mowery, Roberts, Schneider, Shreffler, Utturkar,
NAY: None
ABSTAIN: None
Motion carried 10 -0.
ITEM 4: DISCUSSION OF CITY COUNCIL RESOLUTION 2014 -15, IDENTIFYING NEW PROJECTS
ELIGIBLE FOR FUNDING THE CAPITAL IMPROVEMENTS FUND
Sherry Bishop presented the item and discussion was held.
ITEM 5: DISCUSSION OF THE PROJECT STATUS REPORT
Roger Stevens and Sherry Bishop presented a status report on current CIP funded projects.
Discussion was held.
ITEM 6: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS
Linda Jones, Finance Director, presented the financial reports included in the agenda packet.
Discussion was held.
Watchdog Committee
January 26, 2015
ITEM 7: CONSIDERATION AND ACTION RELATING TO THE PROGRESS REPORT FOR PUBLIC
DISTRIBUTION
Steve Mowery presented the item and discussion was held. Mr. Hutchings moved, seconded by
Mr. Utturkar to approve the Progress Report for Public Distribution as submitted.
AYE: Amberg, Boggs, Burton, Ewing, Hutchings, Mowery, Roberts, Schneider, Shreffler, Utturkar,
NAY: None
ABSTAIN: None
Motion carried 10 -0.
ITEM 8: NEW BUSINESS
None.
ITEM 9: ADJOURNMENT
Mr. Mowery advised the committee that Brenda Snow has resigned. The committee members
expressed appreciation to Ms. Snow for serving as Committee Chair. Mr. Shreffler moved,
seconded by Mr. Amberg to adjourn the meeting.
AYE: Amberg,`0oggs, Burton, Ewing, Hutchings, Mowery, Roberts, Schneider, Shreffler, Utturkar,
NAY: None
ABSTAIN: None
Motion carried 10 -0.
The meeting adjourned at 7:17 PM.
FNI
Steve Mowery, Vice Chairman
The City Wit out Limits.
TO: Sales Tax Watchdog Committee
FROM: Sherry Bishop
Assistant City Manager, Administrative
SUBJECT: Resolution No. 2015 -09
Capital Improvements Priority Determination
DATE: July 22, 2015
BACKGROUND:
On the July 27, 2015 Sales Tax Watchdog Committee agenda is an item to discuss the most
current list of approved projects eligible to receive funding from the Capital Improvements Fund,
also known as the permanent third -penny sales tax.
The Sales Tax Watchdog committee is charged with monitoring the expenditures from the
Capital Improvements Fund and reporting to the public the use of those funds and any other
information the committee deems necessary. Resolutions adopted by the City Council
amending the list of eligible projects are provided to the Watchdog Committee.
CAPTIAL IMPROVEMENT COMMITTEE ACTION:
The Capital Improvements Committee conducted a public meeting on February 24, 2015, to
consider a proposed amendment to the list of projects proposed to be funded by the third -
penny sales tax. The project consists of an upgrade of the City's radio system, as staff received
notice that the current system will no longer receive vendor support in 2017, and due to area -
wide initiative to upgrade current equipment and communication standards. At the conclusion
of the meeting, the Capital Improvements Committee voted unanimously to submit a
recommendation to the Owasso City Council amending the project list to include Radio System
Upgrades.
PUBLIC HEARING:
In accordance with the procedure for amending the listing of eligible capital improvement
projects, the City Council must conduct a public hearing in order to receive and consider citizen
input relevant to the recommendation made by the Capital Improvements Committee. Notice
of the public hearing must be made no less than five days prior to the public hearing. The City
Council conducted a public hearing on the 21 $1 of April, 2015.
CITY COUNCIL ACTION:
On May 5, 2015, during their regularly scheduled meeting, the City Council adopted Resolution
2015 -09 amending the Capital Improvement Project list to include Radio System Upgrades.
ATTACHMENT:
A. Resolution 2015 -09
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2015 -09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
AMENDING THE LIST OF CAPITAL IMPROVEMENT PROJECTS ELIGIBLE FOR FUNDING
FROM THE CAPITAL IMPROVEMENTS FUND.
WHEREAS, on the 141h day of October, 2003, the citizens of the City of Owasso,
Oklahoma, approved Ordinance Number 763, providing for the extension of the third penny
sales tax and further, restricting the use of said sales tax generated by such third penny extension
to capital projects reviewed by the Capital Improvements Committee and approved by the
City Council by resolution; and,
WHEREAS, the City Council by previous Resolutions designated the following Capital
Improvement projects as eligible for funding from the Capital Improvement Fund:
East 86th Street North Widening Project (Main to Memorial)
East 106th Street North and North Garnett Road Intersection Improvements
East and West Service Roads between E. 66th Street North and E. 126th Street North
E. 76th Street North Widening Project from Hwy 169 to N. 129th East Avenue
East 96th Street North & North 129th East Avenue Infrastructure Improvements
Garnett Road Widening Project from E. 96th Street North to E. 106th Street North
East 116 Street North and North 129 East Avenue Intersection Improvements
Highway 20 and North 140 East Avenue Intersection Traffic Signal Improvements
Annual Street Rehabilitation Program
Transportation Master Plan
Sports Park
Elm Creek Park Improvements
Vehicle Maintenance Facility
Main Police Station /City Hall
Replacement Fire Engine
WHEREAS, the City Council, after having received a recommendation from the Capital
Improvements Committee that the following project be included in the projects list: Radio
System Upgrades, and after properly notifying the Public in accordance with Resolution No.
2003 -14, has held a Public Hearing on Tuesday, April 21, 2015, as required by the aforesaid
resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA: That the Capital Projects heretofore designated as eligible for funding from the
Capital Improvements Fund be amended by adding Radio System Upgrades as a capital
project.
ATTEST:
Sherry Bisho, City Clerk
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APPROV AS TO FORM:
Juli ombardi, City Attorney
DATED this 51h day of May, 2015
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CAPITAL IMPROVEMENT PROJECTS
STATUS REPORT
July 22, 2105
PUBLIC WORKS DEPARTMENT:
E 86 St North Widening (from Main Street to N Memorial Drive)
- Funding for the construction of this project is a result of a "matching grant'; 80% ODOT
funding and 20% City funding.
- In early April 2012, construction commenced on the 1.5 mile roadway improvement
project. In February 2013, the project was completed.
- The Federal Highway Administration continues to conduct a financial audit on the
construction phase of the project. Staff has been informed that the audit should be
finalized in August 2015.
E 106 St North and Garnett Road Intersection Improvement Project
- Funding for this project is with federal funds; 80% ODOT funding and 20% City funding.
On April 5 2013, ODOT awarded a construction contract to Paragon Contractors.
Construction commenced in July 2013.
- in August 2014, the transportation, stormwater and traffic signal improvements were
completed by Paragon Contractors.
- The Federal Highway Administration continues to conduct a financial audit on the
construction phase of the project. Staff has been informed that the audit should be
finalized in October 2015.
E 76 St North Widening (from U.S. Hwv169 to N 129 E Avenue)
- in 2010, federal funding was awarded for the engineering, right -of -way and utility
relocation phase. In 2011, federal funding was awarded for the construction phase.
Through the Surface Transportation Program, the city will be required to match the costs
by 20% for each phase.
- The environmental analysis is still under review by ODOT with approval expected by state
and federal agencies in September 2015. Once the environmental study is approved,
ODOT will begin reviewing right -of -way documents. Staff anticipates approval from ODOT
in October 2015.
Garnett Road Widening (from E 96 St North to E 106 St North)
- In November 2012, Council approved an engineering agreement with Dewberry.
- In November 2013, federal funds were awarded through the Surface Transportation
Program. A 20% fund match is required.
- ODOT approved the environmental document in June. The Federal Highway
Administration is reviewing the document with approval expected this month. Once the
environmental study is approved, ODOT will begin the review of the right -of -way
documents. Staff anticipates approval from ODOT in September 2015.
• FY 2013 -2014 Street Rehabilitation Program
- On November 19, 2013, City Council awarded a contract to Keystone Construction to
perform the necessary asphalt crack sealing.
- All invoices have been received. A request to approve the Project Completion Report is
included on the July 27, 2015 Sales Tax Watchdog agenda.
• FY 2014 -2015 Street Rehabilitation Program
- In August 2014, City Council approved project locations.
- In March 2015, City Council approved a construction contract with Becco Construction.
- Construction commenced in April 2015.
- Construction is scheduled to be complete by November 2015.
E 116 St N & N 129E Avenue Intersection Improvements
- In November 2014, application for funding for the construction phase of this project was
approved to receive federal funds in the amount of $2,186,000. This "matching grant" will
result in 80% ODOT funding, 10% ($696,500) Tulsa County funding and 10% City funding
towards this project.
- The engineering design is approximately 60% complete.
- In March 2015, ODOT commenced with the environmental study and completion is
anticipated to occur in March 2016.
E 116 St N & N 140 E Avenue Intersection Sianalization Improvements
- In January 2014, ODOT agreed to utilize some of the remaining fund balance of the
SH 20 widening project to fund 80% of this project cost.
- On January 20, 2015, Council approved the funding and maintenance agreement
between the City of Owasso and ODOT.
- In February 2015, ODOT advertised this project for bids with the bid opening occurring in
March. Construction is scheduled to commence this month with completion in
September 2015.
Transportation Master Plan Studv
- In September 2013, City Council approved an agreement for engineering services with
Guernsey Engineering.
- On January 30, 2014, City staff and Guernsey Engineering conducted a public meeting
to present basic concepts of the plan and received positive feedback from the citizens.
- On June 9, 2015, Guernsey Engineering and City staff presented the final draft to City
Council at the regular scheduled meeting.
- On July 7, 2015, City Council conducted a Public Hearing to receive citizen comments.
- On July 21, 2015, the City Council adopted the Transportation Master Plan by resolution.
FIRE DEPARTMENT:
New Fire Pumper Purchase
- On January 20, 2015, City Council approved the purchase and payment for a 2015
Pierce Velocity fire pumper from Conrad Fire Apparatus of Olathe, Kansas. It is
anticipated the delivery of the pumper will occur in November 2015.
RECREATION AND CULTURE DEPARTMENT:
Elm Creek Park Renovation
- On November 20, 2012, City Council awarded an engineering service agreement to
Impact Engineering and Planning, PLC, of Owasso.
- The park master plan and architectural design for the pavilions and bathrooms has been
completed.
- Impact Engineering is researching bank stabilization options.
POLICE SERVICES /CITY HALL DEPARTMENTS:
Main Police Station /New City Hail
- On August 20, 2013, City Council approved the purchase of the former First Bank of
Owasso building located at 102 West 2nd Avenue.
- in December 2013, City Council awarded a professional services contract to BKL
Incorporated for engineering and design.
- On July 7, 2015, City Council awarded construction bids and approved a construction
management contract with Nabholz Construction Corporation to provide project
oversight for the duration of the renovation period.
SUPPORT SERVICES DEPARTMENT:
Vehicle Maintenance Facility
- On November 6, 2012, City Council approved an agreement with Matrix Architects,
Engineers, Planners, Incorporated for professional architecture and engineering
services.
- Matrix has determined a location south of the current building could accommodate
the new facility.
During final design Matrix determined a conflict between the utility location design
requirements and the relocation of the City's sewer force main. The conflict with
force main has been resolved.
Matrix continues to work with Tulsa Engineering and Planning Association (TEP) and
the Owasso's Public Works Engineering Department to design a looped water line to
insure constant access to a water supply. Matrix expects to complete this work within
90 days.
Upgrade of City Radio System
- The City of Owasso's radio equipment has been in place since its re- banding initiative
in 2006. Last year, Motorola issued a Letter of Intent announcing this equipment
would be discontinued and no longer supported after the calendar year 2017.
- The upgrade of radio equipment to Project 25 standards will include replacement of
all tower -based equipment base stations, routers, switches, controllers, and
transmission lines. At the Dispatch facility, the upgrade would require replacement of
all the consolette workstations, along with associated microphones and speakers.
The upgrade will also include the replacement of all mobile and handheld subscriber
units totaling approximately 365 radios.
City of Owasso
Capital Improvements Fund
Project Status Summary Report
As of June 30, 2015
'Note - Additional Project funding will be provided by other resources such as ODOT and Tulsa County.
"Construction has been completed, and the City is waiting for ODOT's financial audit of the project to determine if the City will be invoiced for any additional costs.
Completion
Report
Approval
Proposed
Owasso
Project Budget
Contracted
Percent of Percent of
Total Project
Outside
Funding
Life4o -Dote
Expended
Expended
&
Budget
Work
Resolution
Cost Estimate
Funding'
Requirement
Through FYI
FY2015
Project to Date
Encumbered
Expended
Complete
2007 -05
86th Street, Main- Memorial
$4,732.127
$1,952.952
$2,779,175
$2,774,155
$0
$2,679,183
$0
97%
1007
2008 -01
106th / Garnett Intersection
3,470,810
1,611.658
1,859,152
1,813.608
750
1,811,970
0
100%
100%
2010 -13
76th Street Widening
6,860,000
5.482.000
1,378.000
1,378,000
0
86,675
0
6%
30%
2012 -04
Garnett Widening, 961h -106th
7,991,000
3.200.000
4.791,000
2.440,945
128,390
253,954
93,246
10%
40%
2013 -06
Street Rehabilitation FY 2014
1,020,000
1,020,000
1,019,667
596,001
892,621
0
88%
100%
2014 -05
Street Rehabilitation FY 2015
1.000.000
1,000.000
772.970
117,233
117,233
883,099
15%
50%
2015 -09
Street Rehabilitation FY 2016
I.ODO.000
1,000.000
1.000,000
0
0
0
0%
10%
201405
116th /129th Intersection
3,579,000
2.882,500
696,500
243,000
0
0
0
0%
10%
2014 -15
116th (Hwy 20)/140th Signalization
435,795
348.636
87,159
87.159
87,159
87,159
0
100%
50%
2013 -06
Transportation Master Plan
200.000
200.000
200,001
115,204
180,639
18,280
90%
100%
2014 -15
Fire Truck
590,000
590.000
550,000
550,000
550,000
0
100%
100%
2012 -04
Elm Creek Park Improvements
2.400,000
2.400.000
186,498
11.757
59,019
0
32%
2%
2013 -13
New City Halt - Building Acquisition
1.593,955
1,593,955
1,593,955
0
1,593,955
0
10017
100%
2013 -13
New City Hall -- Remodel
2,790,000
2,790.000
2.790.000
112.000
194,758
42,000
7%
10%
2012 -04
Main Police Station
1.500.000
1,500,000
182,008
90
45.719
0
25%
1%
2012 -04
Vehicle Maintenance Facility
2,350,000
2,350,000
22500
732
154.411
10,589
69%
10%
2015 -09
Radio Equipment Upgrades Project
2,900.000
2,900,000
1,608,757
0
0
0
0%
0%
Totais for Current Priority Projects
$ 44,412.687 $
15,477,746
$ 28,934,941
$18,865,723
$ 1,719,316
$ 8,707,296
$1,047,214
46%
Budgeted life -to -Date Through FYI
(18,86023(
Unfunded priority projects
$ 10.069.218
Sales tax funding
available annually after debt and $1
million street rehobilation
$ 4,900,000
.Number of years (beyond FYI 6) needed to fund current
priority projects
2:
Wiure Priority Projects
2009 -01
Highway 169 Service Roads - E 661h St N/E
126th St N
'Note - Additional Project funding will be provided by other resources such as ODOT and Tulsa County.
"Construction has been completed, and the City is waiting for ODOT's financial audit of the project to determine if the City will be invoiced for any additional costs.
Completion
Report
Approval
Proposed
City of Owasso
One Cent Sales Tax Collections and
Restricted Use (Budgetary Basis)
As of 6/30/15
Revenue
13,016,006
Available for
Funding
Note Debt
Development
Capital
Available for
Three Percent Percent of One Cent Service
Agreement Trustee &
Interest Improvements
Street Rehab Priority Capital
Fiscal Year Sales Tax Increase Sales Tax (1/3) Payments
Debt Other Fees
Earnings Funding
Annual Cost Projects
6/30/2006
13,016,006
15.66%
4,338,669
3,921,668
71,851
345,149
6/30/2007
15,509,889
19.16%
5,169,963
4,500,449
68,055
19,147
620,606
6/30/2008
16,564,164
6.80%
5,521,388
5,212,645
58,647
4,000
19,534
265,630
6/30/2009
17,343,313
4.70%
5,781,104
5,183,786
-
7,750
9,581
599,150
6/30/2010
17,266,692
-0.44%
5,755,564
5,450,991
-
10,000
3,027
297,600
6/30/2011
17,528,943
1.52%
5,842,981
5,443,476
-
73,806
1,585
327,283
6/30/2012
18,343,008
4.64%
6,114,336
4,839,355
-
6,000
2,809
1,271,790
6/30/2013
19,168,431
4.50%
6,389,477
3,537,915
-
8,047
5,059
2,848,573
6/30/2014
21,022,850
9.67%
7,007,617
2,812,974
839,322
7,035
655
3,348,940
"
6/30/2015
22,727,460
8.11%
7,575,820
1,577,586
839,322
1,010
8,119
5,166,021
1,000,000
4,166,021
6/30/2016
23,500,000
3.40%
7,833,333
1,199,450
839,322
8,047
1,000
5,787,514
1,000,000
4,787,514
6130/2017
23,970,000
2.00%
7,990,000
1,196,265
839,322
8,047
1,000
5,947,366
1,000,000
4,947,366
6/30/2018
24,449,400
2.00%
8,149,800
1,196,010
839,322
8,047
1,000
6,107,421
1,000,000
5,107,421
6/30/2019
24,938,388
2.00%
8,312,796
598,455
839,322
8,047
1,000
6,867,972
1,000,000
5,867,972
6/3012020
25,437,156
2.00%
8,479,052
-
8,047
1,000
8,472,005
1,000,000
7,472,005
Totals
6,000,000
32,348,298
300,785,699
100,261,900
46,671,025
5,234,486
157,885
74,515
48,273,019
* The Council has supported using $1 million of Capital Improvement (CIP) funding for street repair
Over the next three years, the annual average of CIP funding after debt payments is $5.9 million.
After funding $1 million per year for steets, $4.9 million per year is available for other projects.
Debt issued to fund capital projects:
2004 Sales Tax Revenue Note - $10,000,000 issued 12/22/2004, matured 12/01/2011
2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matured 12/01/2012
2007 Sales Tax Revenue Note - $10,000,000 issued 09/10/2007, matured 09/01/2014
2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018
Date Vendor
106th /Garnett Intersection
3/12/2015 BENCHMARK SURVEY
Garnett Widening, 96th -106th
01/14/15 PSA- DEWBERRY
02/25/15 PSA - DEWBERRY
03/26/15 PSA - DEWBERRY
06 /10/15 PSA - DEWBERRY
06/29/15 PSA- DEWBERRY
Street Rehabilitation FY 2014
01/14/15 TRI -STAR CONSTRUCTION
01/29/15 ERGON ASPHALT
01129/15 ERGON ASPHALT
01129/15 APAC - OKLAHOMA
01/29/15 APAC- OKLAHOMA
01/29/15 APAC - OKLAHOMA
01/29/15 APAC - OKLAHOMA
02123/15 JPMORGAN
03/03/15 TRI -STAR CONSTRUCTION
Street Rehabilitation FY 2015
3/12/2015 COMMUNITY PUBLISHERS
6/10/2015 BECCO CONTRACTOR
CITY OF OWASSO
CAPITAL IMPROVEMENTS FUNDS EXPENDITURES
FOR THE PERIOD JANUARY 2015 THRU JUNE 2015
Expenditure
Description Amount Total by Pro'eR FYTotal
SURVEYING SERVICES $ 750 00
106th /Garnett Intersection $ 750.00
ENGINEERING SERVICES
ENGINEERING SERVICES
ENGINEERING SERVICES
ENGINEERING SERVICES
ENGINEERING SERVICES
STREET REHABILITATION
TAC OIL
TAC OIL
ASPHALT
ASPHALT
ASPHALT
ASPHALT
SIGNAGE
STREET REHABILITATION
BID ADVERTISEMENT
STREET REHABILITATION
116TH (H WY 201 /140TH Signalization
1/14/2015 OKLAHOMA DEPT OF TRANSPORTATION SIGNALIZATION
Transportation Master Plan
02/12/15 C.H. GUERNSEY
04/15/15 C.H. GUERNSEY
05/14/15 JPMORGAN
06/10/15 C.H. GUERNSEY
06/24/15 JPMORGAN
06/24/15 1PMOR6AN
06/29/15 C.H. GUERNSEY
Fire Truck
1/2912015 PIERCE MANUFACTURING
New City Hail
01/14/15 BKL INCORPORATED
02/24/15 BKL INCORPORATED
03/24/15 BKL INCORPORATED
04/15/15 BKL INCORPORATED
Main Police Station
05/14/15 WAYNE GAYLORD
Expenditure for Closed Protect Due to Late Invoic
96th /129th Infrastructure Improvements
6130/2015 ONG
ENGINEERING SERVICES
ENGINEERING SERVICES
PRINTING SERVICES
ENGINEERING SERVICES
PRINTING SERVICES
BINDERS
ENGINEERING SERVICES
PUMPERTRUCK
13,258.78
26,837.50
4,517.50
16,857.00
7,882.98
Garnett Widening, 96th -106th
46,168.37
2,098.89
745.92
12,337.30
14,353.58
15,675.03
47,662.79
1,854.60
55,519.64
Street Rehabilitation FY 2014
332.10
116,900.73
Street Rehabilitation FY 2015
87,159.03
116TH (HWY 20) /140TH Signalization
Transportation Master Plan
69,353.76
196,416.12
117,232.93
87,159.03
9,325.00
38,253.74
946.49
26,867.65
35.00
38.43
5,580.03
81,046.34
550,000.00
Fire Truck 550,000.00
ARCH ITECTUAL /ENGINEERING SERVICES 11,200.00
ARCH ITECTUAL /ENGINEERIHIS SERVICES 11,200.00
ARCHITECTUAL /ENGINEERING SERVICES 11,200.00
ARCHITECTUAL /ENGINEERING SERVICES 11,200.00
New City Hall (Building Acquisition & Remodel)
INSPECTION 90.00
Main Police Station
Total Expended January through June 2015 on Current Projects
Total Expended July through December 2014
Total Expended FY15 on Current Projects
UTILITY RELOCATION 139,639.12
96th /129th Infrastructure Improvements
Total FY35 Expenditures
44,800.00
90.00
$1,146,648.08
572,467.92
$1,719,316.00
139,639.12 139,639.12
$1,858,955.12
PROJECT COMPLETION REPORT
PROJECT: Street Rehabilitation Program (FY 2013 -2014
DATE PROJECT WAS INITIATED: August 20, 2013
DATE PROJECT WAS COMPLETED: February 17, 2015
STAFF COMMENTS: Included in FY 2013 -2014 Budget, the Capital Improvements
Fund allowed for the expenditure of $1,020,000 for the repair and /or resurfacing
of residential and non - residential roadways throughout the city.
Phase I of the rehabilitation program included preventive maintenance such as
crack sealing on various road segments in various locations. This work was
performed by Keystone Services in the amount of $29,384.04.
Phase II of the program included fog seal, pavement repair, as well as concrete
curb and gutter replacement. This work was performed by a Tri -Star Construction
in the amount of $760,652.15, an underrun of $66,643.85.
Phase III of the program included the paving and /or surfacing of approximately
2.5 lane -miles of roadway surface. Tulsa County provided the use of County
labor and equipment for the paving and /or resurfacing and the City purchased
the necessary materials such as asphalt, traffic signage for traffic control and
required striping. The cost for asphalt, tac oil and other materials and services
totaled $102,584.51.
Final construction cost for this project was $892,620.70
Approved this 21St day of July, 2015
Chair
CITY OF OWASSO
SALES TAX PROJECTS
CAPITAL IMPROVEMENTS FUND PROJECTS
Progress Report #65 Dated 6/30/15
Owasso Cost Expended
PROJECT Resolution Estimate Project to Date Design Bid Construction
86th Street Main - Memorial
2007 -05
$2,779,175
$2,679,183
106th /Garnett Intersection
2008 -01
1,859.152
1,811.970
76th Street Widening
2010.13
1,378,000
86.675
Garnett Widening, 96th -106th
2012 -04
4,791,000
253,954
Street Rehabilitation FY 2014
2013.06
1,020,000
892,621
Street Rehabilitation FY 2015
2014 -05
1,000,000
117,233
Street Rehabilitation FY 2016
2015 -09
1,000,000
0
116th /129th E. Ave.
2014 -05
696,500
0
116th /140th E. Ave.
2014 -15
87,159
87,159
Transportation Master Plan
2013 -06
200.000
180,639
Fire Truck
2014 -15
590,000
550,000
Elm Creek Park Improvements
2012 -04
2,400,000
59,019
New City Hall
2013 -13
4,383,955
1,788,713
Main Police Station
2012 -04
1,500,000
45,719
Vehicle Maintenance Facility
2012 -04
2,350,000
154,411
Radio Equipment Upgrades Project
2015 -09
2,900,000
0
Total
$28,934,941
$8,707,296
Completion
COMPLETED PROJECTS
Dept
Expended
Approval
Computerization
000
$624.481
01/23/06
TCC /TTC Land
150
3,076,475
02/02/09
Quality of life Initiative
150
118.710
07/25/11
Purchase Police Cars
201
125,000
07/22/13
Fire Station 42 Remodel
250
248,468
07/28/08
New Fire Siofion #3
250
2,199,155
02/02/09
86 & Main Inierseclion ROW
307
303,625
07124104
96 & 129 E Ave Intersection
300
1,747,745
01/23/06
96 & Hwy 169 Interchange
307
1,349.964
01/23/06
Garnett Widening 186 to 961
300
5,601,858
01/22/07
96 Sir Widening lGornell to Owosso Mki)
300
4,929.552
01/22/07
Interseelion Engr. Prelim
300
100,000
07/23/07
Street ting,maments FY207
300
807 ,746
01/21/08
86th & Mingo Intersection
300
861.524
07/28/08
Main Street Redevelopment
300
29,384
07/27/09
Street Improvements FY 2008
300
1,210,046
07 /27/09
86th Street Widening
300
3,319.241
01/25/10
129th E Ave Widening
300
8.620,898
01/25/10
TTC/TCC Access Road
3W
1,559,679
07/25/11
Street Improvements FY2009
300
937.633
07/25/11
Street Improvements FY2010
300
236.038
07/25/11
Street Rehabilitation FY 2012
300
390,385
01128/13
961h/ 1291h Infrastructure Improvements
300
160,574
07/28/14
Street Rehabilitation FY 2013
300
1,281,006
01/27114
SiNercreek Drainage
370
871,049
01122/07
YMCA Pool
515
1,000,070
01/22/07
Sports Park Expansion through FY07
515
2,062,418
01/21/08
Sports Park Baseball Field # 1
515
488,429
07/27109
Scott Park FY 2009 Waterline
515
22,253
07/26/10
Sports Park Restroom
515
155,821
07/23112
Sports Park FY 2013 - Baseball 4 -plex
515
541,223
07/22/13
Golf Course Equipment Purchase
515
151,332
01/27/14
Completed Capital Improvement Prgecls $45,137,712
Legend:
-n ,ogress
x
- Complete
N
-Not Applicable
Completed;
p
pending COOT
audit and final
voicing
O_Th'oc',�V_
Wif oul Limifs.
TO: Sales Tax Watchdog Committee Members
City of Owasso
FROM: Sherry Bishop
Assistant City Manager
SUBJECT: Proposal to Change Meeting Dates
DATE: July 22, 2015
BACKGROUND
Originally created by the 1988 sales tax election, the Watchdog Committee meets regularly to
review the restricted use of the third -penny sales tax.
The Sales Tax Watchdog Committee - City Council Policy Statement (revised February 15, 2011)
includes the statement that the committee shall meet not less than twice a year on the fourth
Monday of January and July.
Due to summer vacations, the July meeting attendance is usually light. Rescheduling meetings
away from the summer months might improve attendance. Meeting participation is especially
important with only two meetings a year.
PROPOSAL:
Staff proposes that the committee consider changing the regular meeting dates to March and
September instead of January and July.
The meeting dates are included in the City Council approved policy statement, so a change
would necessitate a policy revision. Should the committee desire to change meeting dates,
staff would recommend the City Council approval of a policy revision.
ATTACHMENT:
Policy Statement dated February 15, 2011
POLICY STATEMENT (revised)
OWASSO CITY COUNCIL
CITY OF OWASSO, OKLAHOMA
FEBRUARY 15, 2011
The Sales Tax Watchdog Committee was initially formed as a part of the 1988 Sales Tax Extension
for the purpose of providing a body of representatives from various interest groups within the
Owasso community to monitor the use of the designated third penny of local sales tax.
Individuals from the representative group as well as from at large are appointed to this
committee by the Mayor and confirmed by the City council. Such persons are charged with
meeting on a regular basis to review the status of capital improvement projects funded by the
third penny sales tax. The passage of Ordinance Number 763 and 766 by the City Council as
well as the subsequent approval of such ordinances by the qualified electors of the City of
Owasso assured a continuation of the Sales Tax Watchdog Committee and the oversight given
by such committee.
In order to ensure the integrity of the composition of the Sales Tax Watchdog Committee, the
City Council of the City of Owasso adopts the following criteria as guidelines for the future
appointments to the Owasso Sales Tax watchdog Committee.
1. Each appointee must be a resident within the area defined a the Owasso fenceline
and /or school district (herein referred to as the "service area ") and must not be presently
serving in any elective or other Council appointed position with the City of Owasso;
2. NEWS MEDIA APPOINTMENT - An individual who conducts media - related activities
within the service area as their primary career or business;
3. RETAIL BUSINESS APPOINTMENT - An individual who operates a retail outlet, that being
a business conducting direct sales to the public within the service area;
4. SERVICE BUSINESS APPOINTMENT - An individual who operates a service business, that
being a business providing direct services to the public within the service area;
5. EDUCATION APPOINTMENT - An individual employed by and actively engaged in an
Owasso school, either as an administrator or a teacher, and who resides in the service
area;
6. RECREATION APPOINMTENT - An individual who is an active member of an organized
group promoting the development of amateur sports and recreation in the service
area;
7. BUILDING INDUSTRY APPOINTMENT- An individual who is engaged in real estate
improvement consisting of construction and /or development and having his /her primary
business within the service area;
Original Policy Statement approved by City Council April 20, 2004
Revision February 15, 2011
8. SENIOR CITIZEN APPOINTMENT- An individual who has attained the age of 60 years or
more and who resides within the service area;
9. FINANCIAL APPOINTMENT - An individual who is an officer or employee of a financial
institution engaging in banking, the brokerage of stocks or bonds, or other major financial
activity within the defined service area; and,
10. MEMBER AT LARGE APPOINTMENT - An individual who is a resident within the service
area.
The Sales Tax Watchdog Committee shall consist of fourteen (14) members selected from the
following:
News Media
Retail Business
Service Business
Education
Recreation
Building Industry
Senior Citizen
Financial
Members at Large
One Position
Two Positions
Two Positions
One Position
One Position
One Position
One Position
One Position
Four Positions
A vacancy is any appointed position is hereby declared to exist upon the occurrence of any of
the following events, to -wit:
Any appointee absent from more than one -half of all regular or special meetings in any
twenty -four (24) consecutive month period;
2. Any appointee who moves his /her residence out of the service area; or,
3. Any appointee who is no longer employed or engaged in the category from which
he /she was appointed.
The City Council shall be the sole judge of the qualifications of the appointees. Once a
vacancy has been determined to exist by the City Council, the City Council shall appoint an
individual possessing the requisite qualifications to serve from the respective category on the
Sales Tax Watchdog Committee.
The Sales Tax watchdog Committee shall meet not less than two (2) times per fiscal hear. Such
two regular meetings are hereby set for the fourth Monday of January and the fourth Monday of
July, and thereafter the fourth Monday's in January and July of each succeeding year
thereafter.
Original Policy Statement approved by City Council April 20, 2004
Revision February 15, 2011