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Home My WebLink About2015.08.04_City Council AgendaPUBLIC NOTICE OF THE REGULAR MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building �XZI VE® 109 N Birch, Owasso, OK 74055 J(/( -) 7R15J Regular Meeting zp Tuesday, August 4, 2015 - 6:30 pm P'8 elk, Cg 1. Call to Order Mayor Jeri Moberly 2. Invocation Spencer Ray of Beacon Hill Baptist Church 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Flexibility Kathy Curtis, Character Council Member 6. Presentation and discussion by the Tulsa City- County Library Gary Shaffer, CEO 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered to be routine and will be enacted by one motion. Any Councilor /Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - July 21, 2015 B. Approve claims C. Approve Agreements for Urban Engineering Services (Engineer Agreement): • Kellogg Engineering, Inc. for site grading, drainage, roadway, water and sewer improvements to serve Abbott Farms Phase I • Impact Engineering and Planning, PLC for site grading, drainage, pavement, water and sewer improvements to serve Express Laundry 8. Consideration and appropriate action relating to items removed from the Consent Agenda Consideration and appropriate action relating to an amendment to the Engineering Services Agreement with Kellogg Engineering, Inc. for Brookfield Crossing Stormwater Conveyance and Detention Improvements Roger Stevens Staff recommends approval of an amendment to the engineering services agreement with Kellogg Engineering, Inc. in the amount of $22,500 for additional scope of work to the Stormwater conveyance and detention improvements project in the Brookfield Crossing Subdivision. 10. Report from City Manager • Monthly Public Works Project Status Report 11. Report from City Attorney 12. Report from City Councilors 13. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) Owasso City Council August 4, 2015 Page 2 14. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, July 31, 2015. I-xil &to (Juliann M. Stever.4 Deputy City Clerk G` OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, July 21, 2015 The Owasso City Council met in regular session on Tuesday, July 21, 2015, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, July 17, 2015. 1. Call to Order Mayor Jeri Moberly called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Ted Johnson of Bible Church of Owasso. 3. Flag Salute Vice -Mayor Dunn led the flag salute. 4. Roll Cali Present Mayor - Jeri Moberly Vice - Mayor- Lyndell Dunn Councilor - Doug Bonebroke Councilor -Chris Kelley A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi Absent Councilor- Bill Bush 5. Presentation of the Employee of the Quarter Warren Lehr presented Employee of the Quarter, Debbie Grace, Managerial Department. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • July 7, 2015 Regular Meeting • July 14, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report D. Approve Agreement and authorize the Mayor to execute the Urban Engineering Services (Engineer Agreement): Tuttle & Associates, Inc., for site grading, drainage, water and sewer improvements to serve The Cottaaes at Tallarass Paint Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $592,634.28. Also, included for review were the self- insurance claims report and the payroll report for 711 1115. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council July 21, 2015 Page 2 8. Consideration and appropriate action relating to the final plat of Coffee Creek Play Park located in the 10300 Block of the east frontage road of US -169 Karl Fritschen presented the item recommending approval of the Final Plat for Coffee Creek Play Park. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Final Plat of Coffee Creek Play Park. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4 -0 Consideration and appropriate action relating to the final plat of The Cottages at Tallgrass Point located northwest of E 86th St N and N Mingo Rd Karl Fritschen presented the item recommending approval of the Final Plat for The Cottages at Tallgrass Point. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Final Plat of The Cottages at Tallgrass Point. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to the South Sports Park Regional Detention Project - engineering services agreement and a budget amendment Roger Stevens presented the item recommending approval of an engineering services agreement with Meshek and Associates, PLC, in the amount of $57,330 for the South Sports Park Regional Detention Project and approval of a budget amendment in the Stormwater Management fund increasing the appropriation for expenditures by $57,330. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the agreement in the amount of $57,330 with Meshek and Associates, PLC, as recommended. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4 -0 11. Consideration and appropriate action relating to the Central Park Drainage Improvements Project (between E 86th St N and Owasso Mid -High School) - engineering services agreement and a budget amendment Roger Stevens presented the item recommending approval of an engineering services agreement with Meshek and Associates, PLC, in the amount of $66,760 for the Central Park Drainage Project and approval of a budget amendment in the Stormwater Management fund increasing the appropriation for expenditures by $66,760. After discussion, Mr. Dunn moved, seconded by Dr. Kelley to approve the agreement in the amount of $66,760 with Meshek and Associates, PLC, as recommended. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4 -0 Owasso City Council July 21, 2015 Page 3 12. Consideration and appropriate action relating to the 2016 Street Rehabilitation Program Roger Stevens presented the item recommending approval of the 2016 Street Rehabilitation Program priorities list. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the 2016 Street Rehabilitation Program priorities list, as recommended. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4 -0 13. Consideration and appropriate action relating to Resolution 2015 -13, adopting the Transportation Master Plan Dwayne Henderson presented the item recommending approval of Resolution 2015 -13. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve Resolution 2015- 13, as recommended. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4 -0 14. Consideration and appropriate action relating to the Fraternal Order of Police (FOP) Fiscal Year 2015 -2016 Contract Michele Dempster presented the item recommending approval of the FY 2015 -16 contract between the City of Owasso and the Fraternal Order of Police (FOP) Lodge #149 and authorization for the Mayor to execute the contract. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Fraternal Order of Police (FOP) Lodge # 149 Contract and authorize Mayor to execute the contract, as recommended. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4 -0 15. Consideration and appropriate action relating to an interest award for Michael Denton Michele Dempster presented the item recommending approval and authorization for payment of interest in the amount of $35,772.75 payable to Michael Denton, as ordered by the June 11, 2015 supplemental arbitrator's award. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve and authorize payment, as recommended. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4 -0 Owasso City Council July 21, 2015 Page 4 16. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing confidential communications between the City Council and the City Attorney concerning pending potential litigation with the Tulsa County Sheriff's Department and the Tulsa County Criminal Justice Authority, as provided for in Title 25, O.S. Section § 307(8)(4) Julie Lombardi presented the item, Mr. Bonebrake moved, seconded by Dr. Kelley to enter into executive session. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4 -0 At 7:41 pm, the Council, along with Warren Lehr, Julie Lombardi, and David Weatherford of Birmingham, Morley, Weatherford & Priore entered into executive session. At 9:05 pm, the Council returned to open session. 17. Report from City Manager None 18. Report from City Attorney None 19. Report from City Councilors None 20. New Business None 21. Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried 4 -0 and the meeting adjourned at 9:07 pm. Jeri Moberly, Mayor Lisa Wilson, Minute Clerk Claims List 8/4/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount GENERAL TREASURER PETTY CASH CC REFUND /ELLIS 45.00 TREASURER PETTY CASH CC REFUND /GOAD 50.00 TREASURER PETTY CASH CC REFUND /MORGANS 100.00 TREASURER PETTY CASH OC REFUND /HERNANDEZ 100.00 TREASURER PETTY CASH CC REFUND /RAINWATER 35.00 TREASURER PETTY CASH CC REFUND /LILES 50.00 TREASURER PETTY CASH OC REFUND /RAMIREZ 100.00 TREASURER PETTY CASH OC USER FEE REFUND /RAMIRE 100.00 TREASURER PETTY CASH CC REFUND /NAVARRO 50.00 TOTAL GENERAL 630.00 MANAGERIAL TREASURER PETTY CASH PASTOR MEETING EXPENSE 11.20 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 25.00 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 39.15 JPMORGAN CHASE BANK MEETING EXPENSE 16.17 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 29.90 JPMORGAN CHASE BANK SAV ON- PRINTING SERVICES 259.00 JPMORGAN CHASE BANK MEETING EXPENSE 27.96 TOTAL MANAGERIAL 408.38 FINANCE JPMORGAN CHASE BANK OWASSO AUTO -CAR DETAIL 32.00 JPMORGAN CHASE BANK OFFICE EVERYTHING -TONER 84.81 JPMORGAN CHASE BANK ADVANCED - STEERING COVER 15.25 JPMORGAN CHASE BANK OFFICE DEPOT - RETURN -3.19 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 3.19 JPMORGAN CHASE BANK USPS- SHIPPING COST 19.99 TOTAL FINANCE 152.05 HUMAN RESOURCES JPMORGAN CHASE BANK OK NEWSPAPER- ADVERTISING 1,547.96 JPMORGAN CHASE BANK NEIGHBOR NEWS- ADVERTISING 88.40 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 10.49 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 6.04 JPMORGAN CHASE BANK OFFICE DEPOT - RETURN -29.94 JPMORGAN CHASE BANK BAUDVILLE -ID MAKER INK 125.85 JPMORGAN CHASE BANK BLR /HCPRO- SAFETY SUBSCRIP 1,195.00 JPMORGAN CHASE BANK CHARACTER - BULLETINS 675.00 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 227.00 GREENWOOD PERFORMANCE SYSTEMS INC EMPLOYEE DEVELOPMENT 825.00 NAVEX GLOBAL, INC SILENTWHISTLE 1,500.00 TOTAL HUMAN RESOURCES 6,170.80 HR - CHARACTER INITIATIVE JPMORGAN CHASE BANK ADMIRAL EXP- CHARACTER 48.41 JPMORGAN CHASE BANK SAV ON- CHARACTER BANNERS 112.00 Page 1 Claims List 8/4/2015 Budget Unit Title I Vendor Name Payable Description IPayment Amount TOTAL HR- CHARACTER INITIATIVE 160.41 GENERAL GOVERNMENT RICOH USA, INC. COPYING SERVICES - RICOH 626,47 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES 5,100.00 AEP IPSO ELECTRIC USAGE 6,045.60 CINTAS CORPORATION CARPET CLEANING SERVICES 67.04 CINTAS CORPORATION CARPET CLEANING SERVICES 67.04 INCOG LEGISLATIVE CONSORTIUM 1,292.00 TULSA COFFEE SERVICE INC CITY HALL COFFEE SERVICE 69.84 BH MEDIA HOLDING GROUPS, INC LEGAL PUBLICATIONS 121.80 MAILROOM FINANCE INC POSTAGE 1,000.00 OMECORP, LLC INK CARTRIDGE 165.00 AT &T CONSOLIDATED PHONE BILL 530.28 MCAFEE & TAFT LEGAL - ARBITRATION 144.00 MCAFEE & TAFT LEGAL - ARBITRATION 4,750.98 RUSSELL M. GUTTSHALL III ARBITRATION 3,023.08 TOTAL GENERAL GOVERNMENT 23,003.13 COMMUNITY DEVELOPMENT JPMORGAN CHASE BANK LOWES -SALES TAX CREDIT -17 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 10.73 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 15.78 JPMORGAN CHASE BANK OFFICE DEPOT - CALENDAR 12.99 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 22.38 JPMORGAN CHASE BANK LOWES- SUPPLIES 14.21 TULSA COUNTY INFORMATION TECH DEPT TULSA COUNTY LAND RECORDS 30.00 JOE W. THOMPSON CODE ENFORCEMENT MOWING 200.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 250.00 TRAVIS SHANE WELLS CODE ENFORCEMENT MOWING 250.00 FRED STEPHEN CORLEY CODE ENFORCEMENT MOWING 200.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 150.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 150.00 FRED STEPHEN CORLEY CODE ENFORCEMENT MOWING 400.00 JOE W. THOMPSON CODE ENFORCEMENT MOWING 200.00 INCOG 1ST QTR MEMBERSHIP DUES 5,784.00 TOTAL COMMUNITY DEVELOPMENT 7,688.93 ENGINEERING GRAPHIC RESOURCES & REPRODUCTION SCANNER 11,540.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 JPMORGAN CHASE BANK WALMART - SUPPLIES 9.54 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 TOTAL ENGINEERING 11,608.22 Page 2 Claims List 8/4/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount INFORMATION TECHNOLOGY JPMORGAN CHASE BANK OFFICE DEPOT- BATTERY BKUP 84.99 JPMORGAN CHASE BANK COX -CITY INTERNET SERVICE 1,309.00 JPMORGAN CHASE BANK SURVEYMONKEY - RENEWAL 299.00 JPMORGAN CHASE BANK DELL -PC FOR IT /MCCALLIE 1,159.30 JPMORGAN CHASE BANK AMAZON - SERVER HARD DRIVES 519.96 JPMORGAN CHASE BANK AMAZON- WIRELESS AP'S 804.40 TOTAL INFORMATION TECHNOLOGY 4,176.65 SUPPORT SERVICES OKLAHOMA DEPARTMENT OF LABOR INSPECTION FEES - BOILER 25.00 OKLAHOMA DEPARTMENT OF LABOR INSPECTION FEES - BOILER 25.00 JPMORGAN CHASE BANK LOWES - SUPPLIES 14.75 JPMORGAN CHASE BANK LOWES- SUPPLIES 5.62 JPMORGAN CHASE BANK FORREST- BOILER DIAGNOSTIC 313.00 JPMORGAN CHASE BANK FEDEX- SHIPPING 27.50 JPMORGAN CHASE BANK FEDEX- SHIPPING 27.50 JPMORGAN CHASE BANK LOWES -CAT 5 CABLE 151.00 SPOK, INC. PAGER USE 8.88 AT &T CONSOLIDATED PHONE BILL 19.93 JPMORGAN CHASE BANK LOWES -LIGHT BULBS 47.48 SPRINT SOLUTIONS, INC. SPRINT CARDS 79.98 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 11.48 JPMORGAN CHASE BANK SAMS CLUB- SUPPLIES 255.66 JPMORGAN CHASE BANK LOCKE -BULBS 11.71 JPMORGAN CHASE BANK LOWES -WASP SPRAY 5.20 JPMORGAN CHASE BANK LOCKE SUPPLY - BALLASTS 219.31 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 5.35 JPMORGAN CHASE BANK LOWES -WATER ALARM 11.99 JPMORGAN CHASE BANK DALE AND LEES -CH AC REPR 117.00 JPMORGAN CHASE BANK COMM'L POWER -OIL SENDER 208.22 TOTAL SUPPORT SERVICES 1,591.56 CEMETERY SPOK, INC. PAGER USE 8.88 IAEPIPSO ELECTRIC USAGE 42.81 TOTAL CEMETERY 51.69 POLICE SERVICES JPMORGAN CHASE BANK AT YOUR SERVICE - RENTAL 80.00 JPMORGAN CHASE BANK DELL -PC SQUAD REPLACEMENT 1,184.91 MICHAEL T. HUFF M HUFF INVESTIGATIVE SVCS 2,177.40 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 1,228.75 JPMORGAN CHASE BANK GALLS - UNIFORM ITEM 74.65 JPMORGAN CHASE BANK HILLS PET -K9 FOOD 84.82 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS 89.98 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS 844.83 Page 3 Claims List 8/4/2015 Budget Unit Title Vendor Name Payable Description IPaymentAmount TOTAL POLICE SERVICES 5,765.34 POLICE COMMUNICATIONS JPMORGAN CHASE BANK SOUTHERN RUBBER - NOTARY 47.40 JPMORGAN CHASE BANK QUEENSBORO- UNIFORMS 81.85 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 40.50 AEP /PSO ELECTRIC USAGE 236.78 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 33.90 DEPARTMENT OF PUBLIC SAFETY OLETS USER FEE 450.00 JPMORGAN CHASE BANK SAMSCLUB- PRISONER BOARD 100.93 TOTAL POLICE COMMUNICATIONS 991.36 ANIMAL CONTROL JPMORGAN CHASE BANK ZOETIS- SUPPLIES 278.75 JPMORGAN CHASE BANK SHOEBUYCOM-UNI FORM ITEM 119.99 JPMORGAN CHASE BANK ATWOOD- SUPPLIES 59.92 JPMORGAN CHASE BANK AMAZON-SUPPLIES 14.38 JPMORGAN CHASE BANK AMAZON - SUPPLIES 31.96 JPMORGAN CHASE BANK BEST BUY- SUPPLIES 322.95 JPMORGAN CHASE BANK VCA -VET SERVICES 223.67 JPMORGAN CHASE BANK AMAZON - SUPPLIES 57.98 JPMORGAN CHASE BANK TJ MAXX -AC UNIFORMS 50.97 JPMORGAN CHASE BANK LOWES- SUPPLIES 70.70 JPMORGAN CHASE BANK AMAZON- SUPPLIES 102.37 JPMORGAN CHASE BANK DELL SALES - SUPPLIES 89.99 JPMORGAN CHASE BANK WT FARLEY- SUPPLIES 46.50 JPMORGAN CHASE BANK LOCKE - SUPPLIES 19.08 JPMORGAN CHASE BANK LOWES -WATER HEATER 236.55 AEP /PSO ELECTRIC USAGE 277.71 JPMORGAN CHASE BANK MEDVET - SUPPLIES 160.76 JPMORGAN CHASE BANK MEDVET - SUPPLIES 273.98 AT &T CONSOLIDATED PHONE BILL 24.33 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 93.60 JPMORGAN CHASE BANK AMAZON - SUPPLIES 16.95 JPMORGAN CHASE BANK LOWES- SUPPLIES 263.18 JPMORGAN CHASE BANK MEDVET- SUPPLIES 270.85 JPMORGAN CHASE BANK SERENITY - CREMATION SVCS 360.00 JPMORGAN CHASE BANK IHOME DEPOT - SUPPLIES 41.97 TOTAL ANIMAL CONTROL 3,509.09 FIRE SERVICES JPMORGAN CHASE BANK FERRARA- VEHICLE PARTS 48.75 JPMORGAN CHASE BANK DRY CLEANING ST- CLEANING 42.67 TOTAL FIRE SERVICES 91.42 EMERGENCY PREPAREDNES TOTAL RADIO INC SIREN REPAIR 70.00 Page 4 Claims List 8/4/2015 Budget Unit Title ndor Name Payable Description Payment Amount EMERGENCY PREPAREDNE ELECTRIC USAGE 109.55 LEPIPSOA CONSOLI DATED PHONE BILL 13.78 E BANK SAMS CLUB - SUPPLIES 2E BANK OK EMER MGMT - ANNUAL DUES 70.00 TOTAL EMERGENCY PREPAREDNESS 285.19 STREETS SIGNALTEK ING TRAFFIC SIGNAL MAINT /JUNE 2,585.60 ITULSA COUNTY BOCC MISC SIGN 416.80 TOTAL STREETS 3,002.40 STORMWATER UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.31 JPMORGAN CHASE BANK STD SPLY- TRIMMER LINE 77.66 JPMORGAN CHASE BANK EQUIPMENT ONE - SWITCH /KEY 58.25 JPMORGAN CHASE BANK ATWOOD -LED TAIL LIGHTS 69.97 TREASURER PETTY CASH PARKING FEE 10.00 SPOK, INC. PAGER USE 35.52 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.31 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.31 JPMORGAN CHASE BANK I OREILLYS -DEF FLUID 59.96 TOTAL STORMWATER 411.29 PARKS JPMORGAN CHASE BANK TUCKER JANT'L- SUPPLIES 137.00 JPMORGAN CHASE BANK LOWES- REPAIR SUPPLIES 15.17 JPMORGAN CHASE BANK LOWES -WEED CONTROL 160.55 AT &T CONSOLIDATED PHONE BILL 21.10 JPMORGAN CHASE BANK P & K EQUIP -PARTS 62.98 AEP /PSO ELECTRIC USAGE 1,377.11 JPMORGAN CHASE BANK P & K EQUIP -MOWER PARTS 436.10 JPMORGAN CHASE BANK ACE HARDWARE -BOLTS 13.32 JPMORGAN CHASE BANK ACE HARDWARE- SUPPLIES 21.29 UNIFIRST HOLDINGS LP PARKS UNIFORMS 15.25 UNIFIRST HOLDINGS LP PARKS UNIFORMS 15.25 UNIFIRST HOLDINGS LP PARKS UNIFORMS 15.25 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE MCCARTY PAR 39.40 TOTAL PARKS 2,329.77 COMMUNITY CENTER INCOG ANNUAL AREAAGENCY FEE 1,000.00 JPMORGAN CHASE BANK LOWES- SPONGE HOLDER 6.64 AEP /PSO ELECTRIC USAGE 1,959.86 JPMORGAN CHASE BANK CHARACTER - BULLETINS 2915 AT &T CONSOLIDATED PHONE BILL 38.10 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 57.62 JPMORGAN CHASE BANK LOCKE -WATER HEATER /LINE 387.71 Page 5 Claims List 8/4/2015 Budget Unit Title Vendor Name Payable Description Payment Amount COMMUNITY CENTER... JPMORGAN CHASE BANK TUCKER JANT'L- SUPPLIES 181.05 JPMORGAN CHASE BANK LOWES- SUPPLIES 17.95 JPMORGAN CHASE BANK LOWES- SUPPLIES 11.48 TOTAL COMMUNITY CENTER 3,689.66 HISTORICAL MUSEUM AEP /PSO ELECTRIC USAGE 199.56 AT &T CONSOLIDATED PHONE BILL 13.78 EMTEC PEST CONTROL, INC ANNUAL PEST CONTROL 200.00 OWASSO REPORTER RENEW OWASSO REPORTER 36.75 TOTAL HISTORICAL MUSEUM 450.09 ECONOMIC DEV JPMORGAN CHASE BANK WEBSCRIBBLE- HOSTING 19.99 JPMORGAN CHASE BANK WALL ST JRNL- SUBSCRIPTION 12.00 TOTAL ECONOMIC DEV 31.99 FUND GRAND TOTAL 76,199.4 AMBULANCE SERVICE TREASURER PETTY CASH AMB REFUND /GING 56.50 TREASURER PETTY CASH AMB COLL REFUND /GING 14.13 TOTAL AMBULANCE SERVICE 70.63 AMBULANCE JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 124.35 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 36.00 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 176.56 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 1,296.46 JPMORGAN CHASE BANK HOME DEPOT -FIRE EXTING 99.94 JPMORGAN CHASE BANK FRONTIER -MEDIC REPAIR 380.16 JPMORGAN CHASE BANK ARROW INT'L- SUPPLIES 1,108.21 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 789.39 JPMORGAN CHASE BANK TRAVEL EXPENSE 5.52 MEDICLAIMS INC BILLING SERVICES 12,911.21 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 605.49 JPMORGAN CHASE BANK QUADMED - SUPPLIES 238.00 JPMORGAN CHASE BANK SAFE KIDS- CREDIT -55.00 JPMORGAN CHASE BANK QUADMED- SUPPLIES 543.60 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 1,225.96 JPMORGAN CHASE BANK PHYSIO- SERVICE CONTRACT 1 10,670.88 TOTAL AMBULANCE 30,156.73 FUND GRAND TOTAL 30,227.3 E911 COMMUNICATIONS AT &T 1CONSOLIDATED PHONE BILL 563.93 Page 6 Claims List 8/4/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount E911 COMMUNICATIONS... AT &T E911 MAPPING FEES 355.35 TOTAL RADIO INC RADIO REPAIRS 440.46 INCOG -E911 ANNUAL MAPPING & MSAG MAI 5,622.80 TOTAL E911 COMMUNICATIONS 6,982.54 FUND GRAND TOTAL 6,982.5 HOTEL TAX - ECON DEV JPMORGAN CHASE BANK TRAVEL EXPENSE -TAXI FARE 51.65 JPMORGAN CHASE BANK TRAVEL EXPENSE 17.10 JPMORGAN CHASE BANK TRAVEL EXPENSE -TAXI FARE 12.15 JPMORGAN CHASE BANK UNITED - AIRFARE 545.20 AEP IPSO ELECTRIC USAGE 86.07 JPMORGAN CHASE BANK TULSA AIRPORT- PARKING 30.00 JPMORGAN CHASE BANK UNITED - BAGGAGE FEE 25.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 52.24 JPMORGAN CHASE BANK UNITED - BAGGAGE FEE 25.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.10 JPMORGAN CHASE BANK TRAVEL EXPENSE 6.06 JPMORGAN CHASE BANK LODGING EXPENSE 446.98 JPMORGAN CHASE BANK I TRAVEL EXPENSE -TAXI FARE 10.95 TOTAL HOTEL TAX - ECON DEV 1,318.50 STRONG NEIGHBORHOODS JJPMORGAN CHASE BANK OFFICE DEPOT - BATTERY BKUP 84.99 TOTAL STRONG NEIGHBORHOODS 84.99 FUND GRAND TOTAL 1,403.4 STORMWATER - STORMWATE PRECISION LAWN CARE OF TULSA, LLC US 169 MOWING 1,385.00 PRECISION LAWN CARE OF TULSA, LLC US 169 MOWING 547.10 INCOG ANNUAL MEMBERSHIP FEE 4,000.00 AEP /PSO ELECTRIC USAGE 376.65 ANCHOR STONE COMPANY ROCK FOR DRAINAGE PROJECT 961.56 TWIN CITIES READY MIX, INC CONCRETE 1,640.00 JPMORGAN CHASE BANK LOWES- BROOMS 15.64 TOTAL STORMWATER- STORMWATER 8,925.95 LAKERIDGE /CNTRL DRAIN IM GEODECA, LLC SURVEY - LAKERIDGE /CENTRA 10,600.00 TOTAL LAKERIDGE /CNTRL DRAIN IMP 10,600.00 FUND GRAND TOTAL 19,525.9 SALES TAX FUND -FIRE JJPMORGAN CHASE BANK ITRAVEL EXPENSE 2430 Page 7 Claims List 8/4/2015 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - FIRE... JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 168.74 JPMORGAN CHASE BANK YORK ELECTRONICS - SERVICE 222.00 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 82.46 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES 30.48 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 33.96 JPMORGAN CHASE BANK AMERIFLEX -PARTS 39.30 TREASURER PETTY CASH TAHOE TAG 37.50 JPMORGAN CHASE BANK LOWESSUPPLIES 28.91 JPMORGAN CHASE BANK AMAZON -TOOLS 16.79 JPMORGAN CHASE BANK LOWES- INSULATION 2626 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 46.32 JPMORGAN CHASE BANK P & K EQUIP-SUPPLIES 208.70 JPMORGAN CHASE BANK LOWES- REPAIR PARTS 13.06 JPMORGAN CHASE BANK SPECIAL OPS -PROT CLOTHING 43.98 JPMORGAN CHASE BANK AIRGAS -MAINT SUPPLIES 24.34 AT &T CONSOLIDATED PHONE BILL 165.84 AEP /PSO ELECTRIC USAGE 4,116.64 JPMORGAN CHASE BANK SAMSCLUB - SUPPLIES 22.88 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.99 JPMORGAN CHASE BANK SHOE CARNIVAL -SHOES 74.98 JPMORGAN CHASE BANK APPLIANCE PARTS -DRYER PRT 14.67 JPMORGAN CHASE BANK LOWES- SUPPLIES 14.44 JPMORGAN CHASE BANK LOWES -WEED CONTROL 63.95 JPMORGAN CHASE BANK TRAVEL EXPENSE 4.78 JPMORGAN CHASE BANK TRAVEL EXPENSE 22.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.00 JPMORGAN CHASE BANK LOCKE -PARTS 5.68 JPMORGAN CHASE BANK FINISH LINE -SHOES 119.99 JPMORGAN CHASE BANK LOWES- SUPPLIES 3.32 JPMORGAN CHASE BANK OK FIRE CHIEFS ASSOC -DUES 288.00 JPMORGAN CHASE BANK KNOX CO -MAINT SUPPLIES 44.00 JPMORGAN CHASE BANK ACADEMY -SHOES 69.99 JPMORGAN CHASE BANK F.I.LE.R.O- SYMPOSIUM 395.00 JPMORGAN CHASE BANK ATWOOD- SUPPLIES 31.19 JPMORGAN CHASE BANK ATWOOD- SUPPLIES 24.99 JPMORGAN CHASE BANK ATWOOD- SUPPLIES 59.98 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 21.97 JPMORGAN CHASE BANK STD SPLY LAWN-SUPPLIES 23.19 JPMORGAN CHASE BANK IMAGENET- COPIER CONTRACT 440.17 JPMORGAN CHASE BANK TOOLMARTSUPPLIES 97.78 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 15.96 JPMORGAN CHASE BANK SAMSCLUB - SUPPLIES 27.76 JPMORGAN CHASE BANK BEST BUY -DRYER 349.99 JPMORGAN CHASE BANK UNITED - AIRFARE 494.20 Page 8 Claims List 8/4/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount SALES TAX FUND - FIRE... JPMORGAN CHASE BANK LOWES- SUPPLIES 24.98 JPMORGAN CHASE BANK REASORS- OFFICE SUPPLIES 10.05 JPMORGAN CHASE BANK LOWES- SUPPLIES 18.42 JPMORGAN CHASE BANK OREILLYS- VEHICLE PARTS 50.06 JPMORGAN CHASE BANK WALMART- SUPPLIES 6.74 JPMORGAN CHASE BANK WALMART - SUPPLIES 12.38 JPMORGAN CHASE BANK AMAZON -PFD EQUIPMENT 224.81 JPMORGAN CHASE BANK MEETING EXPENSE 46.99 JPMORGAN CHASE BANK ATWOOD -PARTS 182.66 JPMORGAN CHASE BANK PRUITTS- PAINTING TAHOE 613.60 JPMORGAN CHASE BANK IGRAYBAR ELECTRIC - BREAKER 28.91 TOTAL SALES TAX FUND -FIRE 9,301.43 FUND GRAND TOTAL 9,301.4 SALES TAX FUND - POLICE JPMORGAN CHASE BANK TRAVEL EXPENSE 17.07 JPMORGAN CHASE BANK SAMS CLUB- SUPPLIES 79.60 JPMORGAN CHASE BANK OK ARMY SURPLUS - CARTRIDGE 24.00 JPMORGAN CHASE BANK USPS- MAILING COSTS 10.79 JPMORGAN CHASE BANK EBAY -EBAY FEES /IMPOUNDS 113.00 JPMORGAN CHASE BANK PUBLIC ENGINES- SUBSCRIPTI 1,299.00 JPMORGAN CHASE BANK DASH MEDICAL - GLOVES 197.70 JPMORGAN CHASE BANK SPECIALS OPS- UNIFORMS 2,596.95 JPMORGAN CHASE BANK TRAVEL EXPENSE 17.77 JPMORGAN CHASE BANK WALMART- SUPPLIES 29.76 JPMORGAN CHASE BANK SPECIAL OPS- VEST /GRAY 348.25 SPOK, INC. PAGER USE 35.52 JPMORGAN CHASE BANK HENDON MEDIA - TRAINING 279.00 AT &T CONSOLIDATED PHONE BILL 522.89 JPMORGAN CHASE BANK AMAZON - UNIFORM ITEMS 117.90 JPMORGAN CHASE BANK AMAZON- UNIFORM ITEMS 63.40 JPMORGAN CHASE BANK USPS- MAILING COSTS 50.80 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES 66.99 JPMORGAN CHASE BANK TESTING SUPPLIES 86.77 JPMORGAN CHASE BANK OFFICE DEPOT - PRINTING 127.40 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 57.90 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 121.17 JPMORGAN CHASE BANK 41MPRINT- UNIFORM ITEMS 176.21 AEP /PSO ELECTRIC USAGE 3,174.64 JPMORGAN CHASE BANK LODGING EXPENSE 166.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 93.76 JPMORGAN CHASE BANK REASORS - SUPPLIES 9.44 JPMORGAN CHASE BANK MARLOW WHITE- UNIFORM 209.25 JPMORGAN CHASE BANK ILODGING EXPENSE 166.00 Page 9 Claims List 8/4/2015 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - POLICE... JPMORGAN CHASE BANK LODGING EXPENSE 297.00 JPMORGAN CHASE BANK KUM & GO- SUPPLIES 9.18 JPMORGAN CHASE BANK BROWNELLS- SUPPLIES 526.82 JPMORGAN CHASE BANK SAMSCLUB - SUPPLIES 94.33 REGIONAL ORGANIZED CRIME ROCICANNUALDUES 300.00 COLOSSUS, INC. ANNUAL INTERACT MAINT 938.07 TOTAL SALES TAX FUND - POLICE 12,424.33 POLICE -DOJ VEST GRANT JJPMOMAN CHASE BANK SPECIAL OPS- VEST /GRAY 348.25 TOTAL POLICE -DOJ VEST GRANT 348.25 FUND GRAND TOTAL 12,772.5 SALES TAX FUND - STREETS SPOK, INC. PAGER USE 78.03 JPMORGAN CHASE BANK NORTHERN TOOL - SUPPLIES 139.97 AEP /PSO ELECTRIC USAGE 1,541.47 JPMORGAN CHASE BANK FASTENAL -PARTS 57.19 JPMORGAN CHASE BANK TRUCKPRO -LIGHT PLUG 14.55 TWIN CITIES READY MIX, INC CONCRETE 144.00 SIGNALTEK INC TRAFFIC LOOP INSTALLATION 566.60 JPMORGAN CHASE BANK APWA- MEMBERSHIP DUES 179.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 39.35 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.30 JPMORGAN CHASE BANK HOME DEPOT - FITTINGS 1196 TECHNICAL PROGRAMMING SERVICES INC INSERTS 760.00 JPMORGAN CHASE BANK LOWES - SUPPLIES 80.98 UNIFIRST HOLDINGS LP JUNIFORM CLEANING 39.35 TOTAL SALES TAX FUND- STREETS 3,695.75 FUND GRAND TOTAL 3,695.7 CI - GARN WID 96TH -106TH PSA- DEWBERRY INC JENGINEERING SERVICES 1,492.75 TOTAL Cl - GARN WID 96TH -106TH 1,492.75 TRANSPORTATION MSTR PLP C. H. GUERNSEY & COMPANY JENGINEERING SERVICES 1,646.72 TOTAL TRANSPORTATION MSTR PLAN 1,646.72 FUND GRAND TOTAL 3,139.4 CITY GARAGE JPMORGAN CHASE BANK OREILLYS- SUPPLIES 62.08 JPMORGAN CHASE BANK OREILLYS -PARTS RESALE 626.84 JPMORGAN CHASE BANK LENOX WRECKER- TOWING 125.00 Page 10 Claims List 8/4/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount CITY GARAGE... AT &T CONSOLIDATED PHONE BILL 24.33 JPMORGAN CHASE BANK OPFMA -CONF REGISTRATION 35.00 JPMORGAN CHASE BANK LENOX WRECKER - TOWING 85.00 JPMORGAN CHASE BANK LOWES -SHOP VAC & HOSE 67.21 JPMORGAN CHASE BANK HESSELBEIN -TIRES 381.92 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 272.53 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 697.38 JPMORGAN CHASE BANK UNITED FORD -PART RESALE 402.58 JPMORGAN CHASE BANK BUMP2BUMP -PARTS 43.86 AT &T MOBILITY WIRELESS SERVICE 57.33 AEP IPSO ELECTRIC USAGE 447.46 JPMORGAN CHASE BANK GOODYEAR -TIRES 2,719.52 JPMORGAN CHASE BANK BUMP2BUMP -PARTS 54.06 JPMORGAN CHASE BANK BUMP213UMP -PARTS 284.92 JPMORGAN CHASE BANK BUMP2BUMP -PARTS 282.06 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 13.70 JPMORGAN CHASE BANK HENDON MEDIA - TRAINGING 279.00 JPMORGAN CHASE BANK BUMP2BUMP -CORE RETURN -30.00 JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 363.20 JPMORGAN CHASE BANK BUMP2BUMP -CORE RETURN -75.00 TOTAL CITY GARAGE 7,219.98 FUND GRAND TOTAL 7,219.9 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP /FELL 323.00 CITYOFOWASSOIMPRESTACCOUNT WORKERS COMP /FELL 323.00 TOTAL WORKERS' COMP SELF -INS 646.00 WORKERS' COMP SELF -INS CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS 256.92 CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS 2,268.29 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 640.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 366.98 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 366.98 CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPREST AC 1,158.77 TOTAL WORKERS' COMP SELF -INS 5,057.94 FUND GRAND TOTAL 5,703.9 GEN LIAR -PROP SELF INS DON CARLTON HONDA PARTS TORT CLAIM 1,100.83 JASON KITCH I TORT CLAIM 200.00 TOTAL GEN LIAR -PROP SELF INS 1,300.83 Page 11 Claims List 8/4/2015 Budget Unit Title I Vendor Name Payable Description IPaymentAmount FUND GRAND TOTAL 1,300.8 CITY GRAND TOTAL $177,472.74 Page 12 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 814115 VENDOR AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL AMOUNT 39,698.67 61,367.00 22,151.51 35,556.74 12,358.66 44,695.89 215,828.47 1,699.66 2,178.30 3,877.96 HEALTHCARE SELF INSURANCE FUND TOTAL 219,706.43 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 07/25115 Department Payroll Expenses Total Expenses Municipal Court 5,186.79 6,012.30 Managerial 20,840.75 24,843.25 Finance 15,750.48 18,698.83 Human Resources 8,134.91 9,686.52 Community Development 13,022.39 15,492.81 Engineering 14,534.74 17,233.00 Information Systems 13,110.35 15,649.81 Support Services 7,954.29 9,402.38 Cemetery 1,146.59 1,368.82 Central Dispatch 19,566.57 23,164.11 Animal Control 3,168.10 3,715.83 Emergency Preparedness 1,653.00 1,973.19 Stormwater /ROW Maint. 4,870.96 5,804.63 Park Maintenance 5,567.92 6,565.19 Culture /Recreation 4,804.45 5,745.60 Community - Senior Center 2,454.77 2,827.21 Historical Museum 654.40 734.75 Economic Development 3,205.00 3,825.80 General Fund Total 145,626.46 172,744.03 Garage Fund Total 4,687.61 5,588.72 Ambulance Fund Total 365.00 409.82 Fire Fund 37 Total 155,843.14 183,226.29 Police Fund 38 Total 138,928.74 162,304.13 Streets Fund 39 Total 7,632.91 9,081.24 Stormwater Fund 27 Total Worker's Compensation Total 3,898.90 4,663.26 Strong Neighborhoods Total 3,642.86 4,296.95 O—T City Wif out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Daniel Dearing Sr. Civil Engineer SUBJECT: Acceptance of Urban Engineering Agreement DATE: July 31, 2015 BACKGROUND: On May 17, 2005, the Engineering Design Criteria, Construction Standards and Standard Details for any and all developments, projects, and infrastructure improvements within the City of Owasso were adopted by the City Council. Documents required as a result of that adoption include two different agreements, one which must be submitted by the developer and one which must be submitted by the developer's engineer. The agreements are as follows: ENGINEER AGREEMENT: The agreement required to be submitted by the developer's engineer is titled "Agreement for Urban Engineering Services" (Section 0114.1(B). This agreement requires the engineer to list all improvements associated with the proposed development, attest that all designs will be in compliance with City standards (outlined in the design criteria), pay all fees associated with the plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma, and attest that he /she maintains Professional Liability Insurance in limits directly correlated to the cost of the project specified in the attached agreement. The liability insurance to project cost ratio schedule is as follows: Project Cost Less than $500,000 $500,000 - $1,000,000 Greater than $1,000,000 DEVELOPER AGREEMENT: Professional Liability Insurance $ 250,000 $ 500,000 $1,000,000 The agreement required to be submitted by the developer is titled "Agreement Guaranteeing Installation of Improvements" (Section 0114.1 (C). This agreement requires the developer to submit engineering drawings for the proposed improvements, provide oversight of his /her construction contractor to assure compliance with the approved plans, and submit "as- built" drawings upon completion of the construction of improvements. The Mayor's signature is required on the "Agreement for Urban Engineering Services" (Engineer Agreement), and therefore Council approval is needed. RECOMMENDATION: Staff recommends approval and authorization for the Mayor to execute the following "Agreements for Urban Engineering Services" (Engineers Agreement): • Kellogg Engineering, Inc., for site grading, drainage, roadway, water and sewer improvements to serve Abbott Farms Phase I; • Impact Engineering and Planning, PLC, for site grading, drainage, pavement, water and sewer improvements to serve Express Laundry. ATTACHMENTS: "Agreement for Urban Engineering Services" - Kellogg Engineering, Inc., for site grading, drainage, roadway, water and sewer improvements to serve Abbott Farms Phase I "Agreement for Urban Engineering Services" - Impact Engineering and Planning, PLC, for site grading, drainage, pavement, water and sewer improvements to serve Express Laundry AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and Kellogg Engineering, Inc. hereinafter called "Design Engineer ". W ITN ESS ETH: WHEREAS, the Design Engineer has been employed by the Owner /Developer/Subdivider of [he herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of -ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements Residential Housing, Site Grading, Roadway, Waterline, Sewer lines, Erosion Control, & Drainage Improvements. which shall be located on the following described tract of land: Abbott Farms Phase I, Part of Section 7, T -21 -N, R -14 -E, IB &M, City of Owasso Oklahoma at the Northeast' Corner of E. 106th St. N. and N. Mingo rd 2. 'file Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($ 100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he /she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he /she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000- $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he /she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section 1, Section 11 and Section 111 of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the _day of 20 Executed by the Design Engineer on the 16thday of July 20-1S. CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPROVED) r' Pul c Works D rector DE ENGINE R Design Engineer BY President Title ATTEST: '. H1110 THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and I MpacT at,-+b QLaP, i r,36 hereinafter called "Design Engineer ". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project', upon easements and rights-of-ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements �iT� � nPrro�Erv\c-u�is 1 �cC.uD� �C,vi= n�,,.si a ✓�"r6R- rzwo—rr,�, SAt�tTb[t\I °2F &a 12 9V2J1CJi ( 6t- JtjrC_il,r)P4 E�N9 (mil Y1 CEa Co N P taG —n0ejS which shall be located on the following described tract of land: 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fitly Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPl plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he /she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he /she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Proiect Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he /she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I, Section II and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the _day of 20 Executed by the Design Engineer on the 2-77 day of 20_1T CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPROVED: Public Works Director DESI E GINEER Design Engineer BY�fy� r`u.� ?rau. Title ATTEST: Secretary n—Too Wit out Limits. TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: Brookfield Crossing - Stormwater Conveyance and Detention Amendment to Agreement for Engineering Services DATE: July 31, 2015 BACKGROUND: On October 14, 2014, City Council approved an engineering services agreement with Kellogg Engineering, Inc. in the amount of $57,500 for the purpose of designing stormwater conveyance and detention improvements in the Brookfield Crossing Subdivision. Staff is seeking City Council approval to amend the engineering services agreement. Preliminary work performed by the Engineer identified another option that would reduce the amount of excavation within the Brookfield Crossing neighborhood and reduce the project construction cost. PROPOSAL: In April 2015, Kellogg Engineering, Inc. requested a meeting with City staff to discuss the project status and a possible new option for the conveyance of stormwater currently flowing from south to north located on the eastside of Brookfield subdivision. Preliminary work revealed that the stormwater could be re- routed to the east between two existing homes and then discharged into a Swale or pipe across three properties. The benefits to re -route the stormwater to the east would eliminate disturbance to several yards and driveways along the eastside of Brookfield subdivision. In addition, construction cost could decrease by approximately $180,000. In May and June 2015, Kellogg Engineering, Inc. and city staff met with the property owners to the east to determine if they would be in agreement to allow a drainage easement to be established for the stormwater improvements. After several meetings, the property owners have agreed to allow a drainage easement to cross their, property along with construction of the drainage improvements. In May 2015, Kellogg Engineering, Inc. met with the Unites State Army Corp of Engineers (USACE) concerning the 404 permit process and requirements. After providing plans of the project to the USACE, additional studies will likely be required in order to receive the necessary permit. PROPOSED AMENDMENT TO THE ENGINEERING AGREEMENT: Staff requested a proposal from Kellogg Engineering, Inc. for the additional work needed for the design of the new stormwater conveyance option. In July 2015, Kellogg Engineering, Inc. submitted a proposal in the amount of $22,500 for the following additional scope of work: Item 1: Survey, design, prepare easements, and develop construction plans for a drainage system immediately east of Brookfield Crossing as part of the overall Brookfield Crossing Drainage Project. Item 2: Prepare and provide a mitigation plan to USACE, provide cultural resources study and report, wetland and stream delineation, and threatened and endangered species assessment report, for the drainage improvements immediately north of Brookfield Crossing as part of the overall Brookfield Crossing Drainage Project. FUNDING: Funding in the amount of $80,000 is included for the design of this project in the Stormwater Fund Budget. RECOMMENDATION: Staff recommends approval of an amendment to the Agreement for Engineering Services for the Brookfield Crossing Stormwater Conveyance and Detention Improvements with Kellogg Engineering, Inc. for the purpose of expanding the scope of services to include a mitigation plan and environmental study and to include survey and design for a drainage system immediately east of Brookfield Crossing Subdivision for additional fees in the amount of $22,500. ATTACHMENTS: Location Map Amendment to the Engineering Services Agreement Staff memorandum dated October 10, 2014 - Original Agreement for Engineering Services AS • • O , 1 CROSSING 1r r l 0� s 116th BROOKFIELD CROSSING CITY OF OWASSO LOCATION MAP S O 111 P.O. N. Main Street s .O Box 180 Owasso, OK 74055 9/30/14 NOPtIl THIS MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO i REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT 918.376.1500 f5 WARRANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY. AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO BROOKFIELD CROSSING DRAINAGE PROJECT AGREEMENT BETWEEN KELLOGG ENGINEERING, INC. AND CITY OF OWASSO, DATED OCTOBER 21, 2014 THIS AGREEMENT, made and entered into this _ day of between the CITY OF OWASSO, OKLAHOMA, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and KELLOGG ENGINEEREING, INC., hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to upgrade the BROOKFIELD CROSSING DRAINAGE, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the CITY OF OWASSO operating budget; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES. which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY. which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION and further described in Attachment E, FEE /HOUR BREAKDOWN, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES. in accordance with the schedule set forth in Attachment F, SCHEDULE attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 7. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEER's personnel at a construction site is for the purpose of providing to the CITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and /or execution. These conditions and cost /execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that are incorporated into the record drawings. 7.5. ENGINEER's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer - generated drawing files furnished by ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 2 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall be made on the basis of qualifications and experience as a Professional Engineer, 9. LIABILITY AND INDEMNIFICATION. 9.1. ENGINEER shall defend and indemnify the CITY from and against legal liability for damages arising out of the performance of the SERVICES for the CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 9.2. ENGINEER shall not be liable to the CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of the CITY and ENGINEER for contractor's negligence. 10.2. CITY shall require construction contractor(s) to name the CITY and ENGINEER as additional insureds on the contractor's general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 7 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000, deductibles subject to approval by the CITY. 12.2. ENGINEER shall furnish the CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 13.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at the CITY'S risk. 14. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for the CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to the CITY. In the event of termination or suspension for the CITY'S convenience, the CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER's contract price and schedule shall be equitably adjusted. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: KELLOGG ENGINEERING, INC. 6755 S. 4060 Rd. Talala, OK 74080 Attention: Brian Kellogg, President To CITY: CITY OF OWASSO City Municipal Building 111 N. Main Owasso, OK 74055 Ph: 918-376-1500 Attn: Warren Lehr, City Manager 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, and F and represents the entire and 'integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the CITY's Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the CITY OF OWASSO of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the CITY staff initially and as needed thereafter and will be available for public meetings and CITY OF OWASSO presentations. 22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Brian Kellogg as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the CITY OF OWASSO. APPROVED: CITY Clerk APPROVED AS TO FORM: CITY Attorney s ENGINEER By: Brian K. Kellogg, President Kellogg Engineering, Inc. CITY OF OWASSO, OWASSO, OKLAHOMA Mayor Date AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO BROOKFIELD CROSSING DRAINAGE PROJECT AGREEMENT BETWEEN KELLOGG ENGINEERING, INC. AND CITY OF OWASSO, DATED OCTOBER 21, 2014 ADDITIONAL SCOPE OF WORK ATTACHMENT G ADDITIONAL SCOPE OF PROJECT: The PROJECT shall consist of civil engineering SERVICES described as follows: Additional Scope Item 1 Project scope area has hereby been revised to include an area immediately east of Brookfield Crossing for the purpose of engineering and survey of an alternative drainage route. The Engineer proposes to survey, design, prepare easements, and develope construction plans for a drainage system immediately east of Brookfield Crossing as part of the overall Brookfield Crossing Drainage Project. Additional Scope Item 2: Project scope area has hereby been revised to include environmental services and a mitigation plan as part of the 404 permit process through the USACE for an area immediately north of Brookfield Crossing. The Engineer proposes; prepare a and provide a mitigation plan to USACE, provide cultural resources study & report, wetland & stream delineation, and threatened & endangered species assessment report, for the drainage improvements immediately north of Brookfield Crossing as part of the overall Brookfield Crossing Drainage Project. AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO BROOKFIELD CROSSING DRAINAGE PROJECT AGREEMENT BETWEEN KELLOGG ENGINEERING, INC. AND CITY OF OWASSO, DATED OCTOBER 21, 2014 ADDITIONAL COMPENSATION ATTACHMENT H ADDITIONAL COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. D.1 Additional Compensation For the work under this project the total maximum billing including direct costs and subconsultant services shall be Twenty Two Thousand Five Hundred Dollars and No /100 ($22,500 which amount shall not be exceeded without further written authorization by CITY. Additional Scope Item 1: Engineering & Surveying: $9,500.00 Additional Scope Item 2: Mitigation Plan: $4,000.00 Enviromental: $9,000.00 Total Additional Compenstion: $22,500.00 D.2 Subconsultants and Other Professional Associates: All Subcultant and Other Professional Associate costs are included in the Total Compsentation. Services of subcontractors and other professional consultants shall be compensated at actual cost. Subconsultants to be used must be authorized in advance by the CITY. D.3 Other Direct Costs: All Direct Costs are included in the Total Compensation D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E. D.3.3 Any other direct costs shall be compensated for at actual when authorized in advance by CITY. DA Additional Services: Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. This includes, but is not limited to, staking of property lines and /or easements for easement acquisition. D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid For services performed to the effective date of termination. D.6 Conditions of Payment D.6.1 Progress payments shall be made in proportion to services rendered and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices, D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. 0 F AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO BROOKFIELD CROSSING DRAINAGE PROJECT AGREEMENT BETWEEN KELLOGG ENGINEERING, INC. AND CITY OF OWASSO, DATED OCTOBER 21, 2014 REVISED SCHEDULE ATTACHMENT REVISED SCHEDULE. The schedule for general engineering services for the PROJECT is provided as follows: F.1 Notice to Proceed: 11/01/2014 F.2 Boundary and Topographical Surveys 11/01/2014 - 12/01/2014 F.3 Preliminary Plans/ Engineering Report 12/01/2014 - 01/01/2015 F.4 Additional Topographical Surveys 07/01/2015 - 08/01/2015 F.5 Complete Preliminary Construction Plans 08/01/2015 - 11/01/2015 F.6 Complete Final Construction Plans and Specs 11/01/2015 - 12/01/2015 F.7 Submit plans to City of Owasso 12/01/2015 - 01/01/2016 F.8 Complete Final Contract Documents 01/01/2016 - 02/01/2016 F.9 Advertise and Bid Project 04/01/2016 - 05/01/2016 F.10 Project Construction 06/01/2016 - 10/01/2016 F.11 As -built Surveys & Record Drawings 11/01/2016 - 12/01/2016 Substantial Completion: 01Z01/2016 10 The City Wit out Limits. TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: Brookfield Crossing - Stormwater Conveyance and Detention Engineering Service Agreement DATE: October 10, 2014 BACKGROUND The Brookfield Crossing subdivision is located N/W of E 116 St N and Garnett Road Intersection. This residential subdivision was developed in 2001 -2002 with City infrastructure being accepted by City Council in January 2003. Prior to acceptance, Public Works identified several issues with the stormwater conveyance system and detention pond. However, miscommunication between the former Infrastructure Inspector and City Engineer led to the stormwater infrastructure being accepted prematurely. In January 2004, Public Works met with the developer concerning the stormwater issues within Brookfield. At that time, all parties were able to view the certified as -built plans and come to agreement that the stormwater system has faults in the design and the system was not installed as shown in the designed plans. Shortly thereafter, the developer hired a new engineering consultant (Kellogg Engineering) to analyze, identify, and provide solutions relating to the stormwater deficiencies. The results indicate the stormwater detention facility outfoll structure was installed at the incorrect elevation consequently detention capacity isn't adequate for a 100 -year storm event. In addition, stormwater piping is inadequate in size and doesn't have proper slope is some areas of the conveyance system causing street and yard flooding on the north and east end of the subdivision during a 2 -3 inch rain event. Since Kellogg Engineering provided a conceptual design in February 2004, the developer has not made any attempt to address these drainage issues within Brookfield Crossing. In addition, the developer has recently informed the City staff that he does not have the funding available to assist with costs related to the identified stormwater deficiencies. As a result, Public Works is proposing to proceed with the planning phase of the project this fiscal year with construction in FY 2015 -2016, if funding is available. ENGINEERING SERVICES AGREEMENT: In August 2014, Staff requested a proposal from Kellogg Engineering, Incorporated of Talala, Oklahoma. Based upon past knowledge of this project and fee negotiations, Kellogg Engineering, Inc. is being recommended as the design engineer for the project. The proposed work includes the following: Task 1 - Prepare 404 application to USACE for a Nation Wide Permit Task 2 - Topographic survey of existing storm drains, detention ponds and utilities Task 3 - Prepare legal descriptions and exhibits for all LIE to be acquired. Task 4 - Prepare and provide construction plans to the City for review Task 5 - Prepare and provide H &H report the City for review. Task 6 - Prepare and provide SWPPP to the City for review. Task 7 - One (1) Final set of reproducible Construction Plans and bid documents. Task 8 - ODEQ Stormwater Discharge Permit Task 9 - Bid documents in accordance with Owasso standards. Task 10 - Attend plan -in hand meeting with the City. Task 1 1 - Attend Preconstruction conference. Task 12 - Material specifications review. Task 13 - Provide Construction Assistance and As -built Drawings FUNDING: Funding in the amount of $80,000 is included in the FY 2015 Stormwater Fund Budget for the engineering services for the Brook Field Crossing Stormwater Improvement Project. PROPOSED ACTION: An item has been included on the October 14, 2014 Council Work Session in order to discuss this Project. Staff is proposing an engineering services agreement with Kellogg Engineering, Inc. in the amount of $57,500 for the Brookfield Crossing Stormwater Improvement Project. ATTACHMENTS: A. Location Map B. Agreement for Engineering Services