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Home My WebLink About2015.08.04_OPWA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE JUL 3 1 2015 OWASSO PUBLIC WORKS AUTHORITY City Clerk's Office Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, August 4, 2015 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - July 21, 2015 Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase of a mini - excavator Travis Blundell Staff recommends approval to purchase a 2015 Yanmar mini- excavator in the amount of $39,950 from Ditch Witch of Tulsa, Oklahoma utilizing the Oklahoma Statewide Contract Award. 6. Report from OPWA Manager 7. Report from OPWA Attorney B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, July 31, 2015. fiann M. Steven , eputy City Clerk U OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 21, 2015 The Owasso Public Works Authority met in regular session on Tuesday, July 21, 2015, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, July 17, 2015. 1. Call to Order Chair Jeri Moberly called the meeting to order at 9:07 pm. 2. Roll Call Present Absent Chair - Jeri Moberly Trustee - Bill Bush Vice -Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • July 7, 2015 Regular Meeting • July 14, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $441,476.41. Also, included for review was the payroll report for 711 1115, and in lieu of original monthly budget status report included with agenda, a revised monthly budget status report is attached. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso Public Works Authority July 21, 2015 Page 2 5. Consideration and appropriate action relating to the acceptance of the Metal Pole Barn Project and authorization for final payment Roger Stevens presented the item recommending acceptance of the Metal Pole Barn Project and authorization for final payment to Helterbrand Builders in the amount of $64,900. After discussion, Dr. Kelley moved, seconded by Mr. Dunn to accept the project and authorize final payment, as recommended. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4 -0 6. Report from OPWA Manager None 7. Report from OPWA Attorney None 8. New Business None 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried 4 -0 and the meeting adjourned at 9:11 pm. Jeri Moberly, Chair Juliann M. Stevens, Minute Clerk Claims List 8/4/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount OPWA ADMINISTRATION UNIFIRST HOLDINGS LP UNIFORM CLEANING 34.66 UNIFIRST HOLDINGS LP UNIFORM CLEANING 6416 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE AGREEM 227.15 TERMINIX PEST CONTROL 72.00 TREASURER PETTY CASH PARKING FEE 7.00 AEP /PSO ELECTRIC USAGE 1,384.23 AT &T CONSOLIDATED PHONE BILL 144.15 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 126.25 UNIFIRST HOLDINGS LP JUNIFORM CLEANING 36.66 TOTAL OPWA ADMINISTRATION 2,096.26 UTILITY BILLING TYRONE EUGENE DINKINS METER READER 229.95 KATHLEEN A BALSIGER METER READER 146.70 KATHLEEN A BALSIGER METER READER 51.75 TODD C. KIMBALL METER READER 612.90 TYRONE EUGENE DINKINS METER READER 326.70 JPMORGAN CHASE BANK OFFICE EVERYTHING -TONER 84.81 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,614.52 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,675.79 TOTAL UTILITY BILLING 5,743.12 WATER AEP /PSO ELECTRIC USAGE 695.57 JPMORGAN CHASE BANK LOWES- COUPLING 7.42 JPMORGAN CHASE BANK LOWES -SUMP PUMP 133.22 TREASURER PETTY CASH SUPPLIES 2.17 JPMORGAN CHASE BANK HD SUPPLY -VALVE BOX 72.80 JPMORGAN CHASE BANK HD SUPPLY -METER CANS 1,523.00 JPMORGAN CHASE BANK HD SUPPLY -METER LIDS 110.20 JPMORGAN CHASE BANK LOWES -PARTS 58.39 JPMORGAN CHASE BANK BROWN FARMS -SOD 42.00 JPMORGAN CHASE BANK LOWES- SPRINKLER HEADS 14.52 JPMORGAN CHASE BANK HD SUPPLY -METER CANS 707.39 JPMORGAN CHASE BANK HD SUPPLY -PVC PIPE 34.50 JPMORGAN CHASE BANK HD SUPPLY -METER CANS 425.78 JPMORGAN CHASE BANK HD SUPPLY - TAPPING SADDLES 201.59 JPMORGAN CHASE BANK HD SUPPLY - READING SCOPE 93.65 JPMORGAN CHASE BANK HD SUPPLY- TAPPING BIT 24.20 JPMORGAN CHASE BANK HD SUPPLY -BRASS COUPLINGS 35.56 JPMORGAN CHASE BANK GRAINGER - ELETROLYTE TABS 25.12 JPMORGAN CHASE BANK LOCKE SUPPLY- CONDUIT 599.71 JPMORGAN CHASE BANK ANCHOR STONE -ROCK 541.55 HD SUPPLY WATERWORKS, LTD. WATER METERS - METER REPL 104,544.00 CITY OF TULSA DEPT OF FINANCE LAB SERVICES FOR JUNE 500.00 UNIFIRST HOLDINGS LP IUNIFORM CLEANING 55.02 Page 1 Claims List 8/4/2015 Budget Unit Title Vendor Name Payable Description Payment Amount WATER... JPMORGAN CHASE BANK LOWES- SUPPLY LINE 19.99 SPOK, INC. PAGER USE 98.30 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.02 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.80 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.02 JPMORGAN CHASE BANK SHELL - BACKHOE DIESEL 70.35 TOTAL WATER 110,779.84 WASTEWATER TREATMENT JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 41.88 JPMORGAN CHASE BANK NCL -LAB GLASSWARE 97.07 UNIFIRST HOLDINGS LP UNIFORM CLEANING 61.68 UNIFIRST HOLDINGS LP UNIFORM CLEANING 52.35 SPOK, INC. PAGER USE 17.76 AEP /PSO ELECTRIC USAGE 21,456.03 JPMORGAN CHASE BANK WELSCO- PORTABLE WELDER 3,692.97 JPMORGAN CHASE BANK DEQ- DISCHARGE PERMIT 8,441.45 JPMORGAN CHASE BANK DEQ - STORMWATER PERMIT 347.71 JPMORGAN CHASE BANK OREILLY- HYDRAULIC FLUID 39.99 JPMORGAN CHASE BANK GELLCOSAFETY TOE BOOTS 130.00 JPMORGAN CHASE BANK KOMLINE -GBT BELT 761.95 JPMORGAN CHASE BANK LOWES- CHAIN /ANCHORS 76.35 JPMORGAN CHASE BANK FORT BEND - POLYMER 2,091.00 JPMORGAN CHASE BANK LOWES - SUPPLIES 52.49 JPMORGAN CHASE BANK HACH -LAB SUPPLIES 73.17 JPMORGAN CHASE BANK HACH -LAB SUPPLIES 212.68 JPMORGAN CHASE BANK HACH -LAB SUPPLIES 175.77 JPMORGAN CHASE BANK NCL- HEATING ELEMENT 734.19 JPMORGAN CHASE BANK ANYTIME SEPTIC -SEWER SVC 1,875.00 JPMORGAN CHASE BANK FASTENAL -BOLTS 45.11 SCHUERMANN ENTERPRISES, INC WWTP LIFT STATION MAINTEN 275.88 JPMORGAN CHASE BANK LOCKE -PARTS 20.60 UNIFIRST HOLDINGS LP UNIFORM CLEANING 57.75 JPMORGAN CHASE BANK GRAINGER -TANK PARTS 30.45 JPMORGAN CHASE BANK HD SUPPLY - PLUMBING PARTS 175.42 JPMORGAN CHASE BANK HD SUPPLY - PLUMBING PARTS 414.11 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,237.96 JPMORGAN CHASE BANK WOMACK - HYDRAULIC FILTER 88.98 JPMORGAN CHASE BANK NCL -LAB SUPPLIES 57.07 JPMORGAN CHASE BANK LOWES- LUMBER 383.55 JPMORGAN CHASE BANK HOME DEPOT -GBT POLYMER 40.48 JPMORGAN CHASE BANK GRAINGER -TRASH PUMP 514.27 JPMORGAN CHASE BANK GRAINGER -SUMP PUMP 39108 JPMORGAN CHASE BANK GRAINGER- IMPACT DRIVER 130.95 JPMORGAN CHASE BANK GRAINGER -GFCI 1 25.38 Page 2 Claims List Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER TREATMENT... AT &T 1CONSOLIDATED PHONE BILL 63.31 TOTAL WASTEWATER TREATMENT 45,385.84 WASTEWATER COLLECTION! JPMORGAN CHASE BANK ATWOOD - HYDRAULIC FLUID 37.99 JPMORGAN CHASE BANK ATWOOD -TOOLS 38.34 JPMORGAN CHASE BANK HOME DEPOT -PARTS 10.97 JPMORGAN CHASE BANK LOWES- DEHUMIDIFIER 229.00 TREASURER PETTY CASH CDL LICENSE /BAIN 76.50 TREASURER PETTY CASH COIL LICENSE /DENNIS 84.50 JPMORGAN CHASE BANK HD SUPPLY - GASKETS 37.63 JPMORGAN CHASE BANK HD SUPPLY - GASKETS 11.53 JPMORGAN CHASE BANK HD SUPPLY - MANHOLE REPAIR 34.73 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.65 JPMORGAN CHASE BANK LOCKE -LIFE STATION PART 4.25 JPMORGAN CHASE BANK STA RITE -PUMP SUCTION HD 2,357.00 JPMORGAN CHASE BANK LOWES -PARTS 106.24 JPMORGAN CHASE BANK BROWN FARMS-SOD 90.00 JPMORGAN CHASE BANK LOWES -LIFE STATION PARTS 169.96 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.65 JPMORGAN CHASE BANK NORTHERN -VENT SYSTEM 820.03 JPMORGAN CHASE BANK GRAINGER- BLOWER 187.01 JPMORGAN CHASE BANK FASTENAL - SUPPLIES 101.77 JPMORGAN CHASE BANK FASTENAL -BOLTS 404.27 JPMORGAN CHASE BANK STD SUPPLY - FILTER CARTRID 10.00 JPMORGAN CHASE BANK J & R EQUIP- CAMERA PARTS 233.25 JPMORGAN CHASE BANK J & R EQUIP -PARTS 104.28 JPMORGAN CHASE BANK J & R EQUIP - RODDER REPAIR 2,425.13 JPMORGAN CHASE BANK STA RITE -FLUID HEADS 4,613.05 AEP IPSO ELECTRIC USAGE 7,352.39 JPMORGAN CHASE BANK LOWES -PARTS 142.35 SPOK, INC. PAGER USE 60.28 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.65 JPMORGAN CHASE BANK AMERIFLEX - TRACKHOE PARTS 43.40 TOTAL WASTEWATER COLLECTIONS 19,922.80 REFUSE COLLECTIONS JPMORGAN CHASE BANK AMERIFLEX- FILLER HOSE 12.40 UNIFIRST HOLDINGS LP UNIFORM CLEANING 66.46 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 SPOK, INC. PAGER USE 62.16 COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,562.77 JPMORGAN CHASE BANK FRONTIER -PARTS 29.96 JPMORGAN CHASE BANK KIMS INT'L- HYDRAULIC HOSE 238.00 JPMORGAN CHASE BANK CVRANE- RADIATOR HOSE 78.61 JPMORGAN CHASE BANK CUMMINS - SENSOR 10.07 Page 3 Claims List 8/4/2015 Budget Unit Title Vendor Name Payable Description IPaymentAmountl REFUSE COLLECTIONS... UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 LENOX WRECKER SERVICE INC TOWING 360.00 AT&T CONSOLIDATED PHONE BILL 10.55 TOTAL REFUSE COLLECTIONS 6,514.40 RECYCLE CENTER AT&T CONSOLIDATED PHONE BILL 10.55 AEP /PSO ELECTRIC USAGE 155.26 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 1,363.52 TERMINIX PEST CONTROL 290.00 JPMORGAN CHASE BANK WASTE MGMT - TIPPING FEES 1,323.79 JPMORGAN CHASE BANK LOWES- CAMERA SUPPLIES 11.12 UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.05 UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.05 UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.05 TOTAL RECYCLE CENTER 3,187.39 OPWA DEBT SERVICE BANCFIRST OPWA'06 PROM NOTE ATOR 198,260.00 OKLAHOMA WATER RESOURCES BOARD ORF -99- 0008- CW/1999A 24,307.78 OKLAHOMAWATER RESOURCES BOARD ORF -01- 0002- CW /2001A 26,514.81 - OKLAHOMA WATER RESOURCES BOARD ORF -02- 0017- CW /2002A 22,996.07 BANCFIRST 874317019106 NOTE 35,690.09 BANCFIRST FAP -01 -0003 -L/01 C 6,380.69 BANCFIRST FAP -10 -0002 -L/10 6,974.35 BANCFIRST ORF -01- 0002 -L /01 B 11,785.78 BANCFIRST ORF -99- 0008 -L/99B 3,568.64 BANCFIRST ORF- 09- 0007- CW /09C 23,361.34 BANCFIRST FAP -12 -0011- L/12 -02B 31,894.28 BANCFIRST ORF- 09- 0003- CW /09B 55,960.39 BANCFIRST 874320013/13 -06DW 20,737.88 BANCFIRST ORF -10- 0014 -CW /SANTA FE 14,375.73 HAWKINS DELAFIELD & WOOD LLP 2010 NOTE 5 YR ARBITRAGE 4,052.06 TOTAL OPWA DEBT SERVICE 486,859.89 FUND GRAND TOTAL 680,489.5 OPWA STF DEBT SERVICE BANCFIRST 874405004/2008 99,676.16 TOTAL OPWA STF DEBT SERVICE 99,676.16 FUND GRAND TOTAL 99,676.1 OPWA GRAND TOTAL $780,165.70 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07125/15 Payroll Expenses Total Expenses 9,642.40 5,226.40 13,556.24 11,720.48 9,247.42 12,402.71 960.00 11,500.02 6,227.17 16,118.51 13,921.17 10, 937.07 14,674.83 1,145.95 FUND TOTAL 62,755.65 74,524.72 The Cify Wit lout Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Travis Blundell Utility Superintendent SUBJECT: Purchase of a Mini- Excavator DATE: July 31, 2015 BACKGROUND: Public Works staff annually evaluates the condition of existing equipment to determine current and future needs. These evaluations are used as the basis for Public Works budgeting each year. Based upon this year's assessment, staff is proposing the purchase of a new mini - excavator to replace the Water Division's existing mini - excavator due to age. The current mini- excavator was purchased in 2006 and has been utilized to repair water leaks and install new water services on a daily basis. This piece of equipment has been the most utilized piece of equipment at Public Works due to its flexibility to enter and perform work in tight areas with reduced disturbance to public or private property. The existing mini - excavator is recommended to remain as part of the Public Works equipment fleet. Many times during the year the golf course has need for a mini - excavator. In addition, the Water Division would be more efficient having the flexibility to utilize two crews repairing water leaks should the work load determine the need. PROPOSED EQUIPMENT: Staff proposes the purchase of a new 2015 Yanmar Vio35 -6 through the Oklahoma State Bid Process. The mini - excavator has a seven thousand pound operating weight, an 11'3" dig depth and a hydraulic quick coupler. In addition, it comes with an enclosed cab with heat and air and a 3 year /3000 hour "Bumper to Bumper" warranty. FUNDING: The FY 2016 Water Division budget includes $48,000 for the procurement of a mini - excavator. RECOMMENDATION: Staff recommends approval to purchase a 2015 Yanmar mini - excavator in the amount of $39,950 from Ditch Witch of Tulsa, Oklahoma per the Oklahoma State Bid. ATTACHMENT: Bid Proposal - Ditch Witch of Tulsa B'Dit hWitch" G R 0 U N D J iEEAKrNiG July 30, 2015 City of Owasso Below please find information and pricing on the equipment we discussed. Yanmar Vio35 -6 -7905# Operating Weight - 11'3" Dig Depth - Cabin /Heat(Air -3 year /3000 hour "Bumper to Bumper' warranty —VIPPS combined flow hydraulic pump system -true zero tail swing - hydraulic quick coupler -18" bucket Sales Price - $39,950.00 Statewide contract #192 Vendor #0000072786 Authonzed Ditch Mch Dealer Ditch Witch of Oklahoma 4045 N Garnett Tulsa, OK 74128 -3207 (918)438 -1560 Fax: (918)438-1564 Thank you for the opportunity. Please feel free to call me with any questions. Andy Jordan 918 - 277 -1158