HomeMy WebLinkAbout2015.08.11_Worksession AgendaPUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL, OPWA & OPGA RECEIVE(
Council Chambers, Old Central Building AU6 D' t P915
109 N Birch, Owasso, OK 74055
Regular Meeting QtY Clerk's office
Tuesday, August 11, 2015 • 6:00 pm
1. Call to Order
Vice Mayor Dunn
2. Discussion relating to Community Development items
Bronce Stephenson
A. Planned Unit Development Amendment - Morrow Place
B. Tax- Credit Senior Housing - Request for Resolution of Support
3. Discussion relating to a professional services agreement - PDG (5K Trail & Splash Parks)
Larry Langford
4. Discussion relating to Policy Amendments - Sales Tax Watchdog Committee
Julie Stevens
5. Discussion relating to Water and Sewer Rate Changes
Linda Jones
6. Discussion relating to City Attorney items
Julie Lombardi
A. Part 2, Section 2-411, Rules of Debate - Ordinance Amendment
B. Resolution - Juvenile Court
7. Discussion relating to City Manager items
• Radio System Update
• Sales Tax Report
• City Manager Report
8. City Council/Trustee comments and inquiries
9. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin
board at 6:00 pm on Friday, August 7, 2015.
liann M. Stevens, Dep ty Clerk
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson
Director of Community Development
SUBJECT: PUD Amendment (PUD- 05 -02A) Morrow Place
DATE: August 7, 2015
BACKGROUND:
During the July 2015 worksession, staff presented a Planned Unit Development (PUD) application
for review and approval of an amendment to a development called Morrow Place. The subject
property is located between E I I 61 St N and E 126th St N, and between N 129th E Ave and US-
169. Originally, this PUD was approved as PUD -05 -02 in 2005. The original PUD called for a
mixture of uses: single - family residential, commercial, school, and multi - family. Because this was
a larger PUD, staff has placed this item on the agenda of two worksessions to allow the Council
ample time to review the project and ask any questions of staff. Please refer to the attached
memo from the July worksession for project information.
NEW INFORMATION:
Under the applicable payback section of the previous memo the Morrow Sales Tax Rebate
payback was omitted.
PLANNING COMMISSION:
This item is being taken to the regular meeting of the Planning Commission on August 10, 2015.
Originally the item was planned for the July Planning Commission meeting, but there was an
error on the information provided by the applicant so the project was re- noticed and scheduled
for the August 10, 2015 meeting.
ATTACHMENTS:
Staff Memorandum dated July 10, 2015
Area Map
Aerial Map
Zoning Map
PUD- 05 -02A Site Plan
Development Plan
Original PUD -05 -02 Plan
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson
Director of Community Development
SUBJECT: PUD Amendment (PUD- 05 -02A) Morrow Place
DATE: July 10, 2015
BACKGROUND:
The City of Owasso received a Planned Unit Development (PUD) application for review and
approval of an amendment to a development called Morrow Place. The subject property is
located between E l 16th St N and E 126th St N, and between N 129th E Ave and US -169. The
original PUD called for a mixture of uses: single - family residential, commercial, school and multi-
family. Originally, this PUD was approved as PUD -05 -02 in 2005.
Portions of the development have begun with commercial properties along E 1161h St N
(McDonalds, Discount Tire, Walgreen's and Taco Bell), but the larger part of the development
has remained untouched. A large reason for the delay in developing the majority of the Morrow
Place was the economic slowdown that caused a lull in development for many years.
After 10 years, the applicant has requested to amend the PUD in order to keep up with market
demands and to be as attractive as possible for investors and new commercial ventures. A lot
has changed in Owasso over the past 10 years, so the PUD is being amended in order to
respond to this change.
SURROUNDING ZONING:
'Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
N/A - Collinsville
Residential
N/A
Tulsa
Count /Collinsville
CS (Commercial
South
Shopping) & RS -3
Residential &
Commercial,
(Single - Family
Commercial
Residential &
City of Owasso
Residential )
Transitional
East
AG (Agriculture)
US -169 &
Residential
Residential
City of Owasso
West
F
AG (Agriculture)
Residential &
Residential,
Transitional &
City of Owasso &
Commercial
Commercial
Tulsa County
SUBJECT PROPERTY /PROJECT DATA:
Property Size
237.73
Current Zoning
AG, CS, RS -3
Proposed Use
Commercial, Residential, Multi-
Family, School
Lots /Blocks
N/A
Land Use Plan
Transitional, Residential, Public and
Commercial
Number of Reserve Areas
N/A
Area A - 3.16 Units /Acre
Residential Dwelling Units per Acre
Area B - 4.09 Units /Acre
Areas C,D,G - Max 25 Units /Acre
Within PUD?
.Multi-Family
PUD -05 -02
Within Overlay District?
US -169
Water Provider
Washington County Rural Water
District #3
Storm siren fee of $35 /acre; Ranch
Applicable Paybacks
Creek Sewer Payback of
610.33 /acre
Streets (public or p rivote)
N/A
CONCEPT OF A PUD:
The concept of a Planned Unit Development is to provide a creative alternative to conventional
development where a particular tract is under common ownership or control and where a
detailed development plan, outlining the development of the tract as a unit is proposed and
submitted for public review. The use of a PUD technique is a way to amend a zoning ordinance
in accordance with a complete and coordinated plan of development for a larger parcel,
rather than piecemeal individual changes using the variance process. Additionally, a PUD
typically produces a higher quality product with better amenities, architecture, landscaping and
buffering.
ANALYSIS:
The original PUD -05 -02 called for a mixture of single - family home densities, commercial areas,
recreation areas and new elementary school. The amended PUD calls for the same uses, but
has moved some densities to other areas and has amended the commercial spaces to allow for
mulf- family development as well. The attached exhibits show the major changes to the overall
PUD.
Regarding the single - family areas, the densities were simply moved around, resulting in an area
with 52 -foot wide minimum lots (similar to Lake Valley) and larger lots that are a minimum of 60
feet ir. width. An area of high- density residential development is now removed from the original
plan and spread into the single - family areas, resulting in more smaller lots than were originally
proposed. The neighborhoods are designed with amenities, will have trails and paths to access
the commercial areas, the park areas and the elementary school, creating a truly walkable
neighborhood.
The development proposes a park and recreation area for the use of the residents in the area.
Pools are also planned for the neighborhood areas which should provide the homeowners with
ample recreational opportunities.
City of Owasso recommendations for the PUD: On lots smaller than 75 feet in width, no A/C
condensers shall be allowed to be built into the required 5 foot sideyard setback. Additionally,
front yard setbacks shall be at least 25 feet.
If the PUD is approved, the applicant will provide final development plans for administrative
review and approval by City staff. PUD applications presented to the Planning Commission and
City Council are for approval of the uses, the overall plan as it relates to the immediate area,
and fhe concept for the development.
Legol notices of the PUD request were published in the Owasso Reporter and notices were
mailed to property owners within a 300' radius of the subject property.
COhA.PREHENSIVE PLAN CONSISTENCY
The subject property where the PUD is proposed is denoted with transitional, residential, public
and commercial in the GrOwasso 2030 Land Use Master Plan. Given this, staff believes that the
proposed project is in conformance with 2030 GrOwasso Land Use Master Plan.
HARijiONY WITH THE EXISTING AND EXPECTED DEVELOPMENT:
This proposal appears to be consistent with the current and expected development of the area.
This PUD proposes uses that will be compatible and will create a needed mixed -use
development. Great care was given to the layout of the different land uses, providing buffers
between the uses and also providing adequate multi -modal access. The uses of the PUD will fit
in w' the surrounding uses, though the majority of the development is separated from
surrounding uses by arterial roadways.
PLANNING ISSUES:
Future planning issues must still be considered if the PUD is approved. If approved, the applicant
will b:e required to adhere to all City of Owasso subdivision regulations and engineering
requirements.
According to the Owasso Zoning Code, the Planning Commission and City Council shall hold a
public hearing on any PUD application and determine the following:
1. Whether the PUD is consistent with the Comprehensive Plan,
2. Wneiher the PUD is in harmony with the existing and expected development of surrounding
c"_ as.
3. %N, her the PUD is a unified treatment of the development possibilities of the project site.
4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance.
a. To permit innovative land development while maintaining appropriate limitation on
the character and intensity of use assuring compatibility with adjoining and
proximate properties;
b. To permit flexibility within the development to best utilize the unique physical
features of the particular site;
c. To provide and preserve meaningful open space; and
d. To achieve a continuity of function and design within the development.
PLANiNiNG COMMISSION:
This item is being taken to the regular meeting of the Planning Commission on July 13, 2015
ATTACHMENTS:
Area map
Aerid Map
Zoning Map
PUD- 05 -02A Site Plan
Deve':opment Plan
Original PUD -05 -02 Plan
OPUD 15 -02 -A
1" = 3,009 ft PUDAmendment 06108/2015
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This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
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Table of Contents
Development Concept
Development Standards
Access and Circulation
Drainage and Utilities
Environmental Analysis and Topography
Existing Zoning and Land Use
Schedule of Development
Exhibits
• Exhibit "A"
Legal description of Planned Unit Development
• Exhibit "B"
€xhibit "C"
PUD Concept Illustration and Development Areas
PIED- DeveleP,T,ent
n
€ *hibit "B"
-Areas
T-ep9qFaph
Exhibit "E"
Site Utilities
Exhibit "F"
Existing Zoning & Land Uses
G Exhibit "G"
Aerial Photograph
o Exhibit "H"
Oblique Aerial Photograph
Exhibit "I"
Existing Soils Map
Development Concept
Morrow Place is an exciting, mixed -use development on a unique, large parcel of
presently undeveloped land within the City of Owasso. The project site is located
on the historic Morrow Farm consisting of over 240 acres along the U.S. Highway
169 Corridor. Great care was taken in the 'master planning' phase of this
development to insure a compatible development with existing land uses and to
maintain an historic connection with the past uses.
Section 820 of the Owasso Zoning Code states the purposes of the Planned Unit
Development (PUD) are to permit innovative land development while maintaining
appropriate limitations on the character and intensity of use. Additionally, a
purpose of the PUD is to permit flexibility within the development to best utilize
the unique physical features of the particular site and provide and preserve
meaningful open space. The proposed PUD meets and exceeds this
requirement and the stated purposes of the Owasso Zoning Code.
The PUD is divided into five various development areas, each with a unique set
of development standards for regulated, quality development. The residential
areas proposed for the development will vary in lot size and dwelling sizes in
order to provide a greater variety of housing types and price points. Although
specific commercial uses are not known at this time, the configuration of the
commercial area maximizes the highway and arterial street frontages.
Commercial uses are highly restricted and limited to only those uses appropriate
with the surrounding uses.
Throughout the PUD, a property owner's association will be formed for the
residential areas. A similar association may be formed for the non - residential
areas depending on the method and timing of those development areas. Each
platted area will establish private covenants which set forth minimum dwelling
sizes, percent of masonry, architecture review of elevations and other criteria
which will establish and maintain a very high quality of development. The
developers will work with land planners to develop aesthetic features such as
nicely landscaped entries, neighborhood recreation areas and proper screening
and landscaping buffers between commercial and residential uses.
Within Development Area "C ", an historic museum is proposed along with
residential single- family uses. In the event this museum is eventually developed,
the museum will provide a connection with the events and families that once
occupied the Morrow site, including connections with the past of the City of
Owasso. Alternatively, this museum area may eventually be developed solely
with single - family residences as set forth in the Development Area "C" criteria.
Development Standards
Development area A (Residential single- family)
Land Area: 32.22 acres
Permitted Uses: Uses permitted as a matter of right in Use Unit 6 of the City of
Owasso Zoning Code, along with customary and accessory uses, including but
not limited to landscaped entrances, neighborhood swimming pool and recreation
area, and other uses which may be incidental thereto.
Maximum Number of Dwelling Units:
(Minimum Lot Width:
Minimum Lot Area:
Maximum Building Height:
Off - Street Parking:
Minimum Yard Requirements:*
Front property line abutting a street
Side property line abutting a street
Side property line not abutting a street
From rear property line
102+1-
60 feet*
7,200 sf*
35 feet
Two (2) enclosed off - street
parking spaces per
dwelling unit.
25 feet
5 feet
5 feet
20 feet
Signs:
A maximum of two entry identification signs shall be permitted at each
entry with a maximum of 64 square feet of display signage surface area at each
entrance of the development residential public streets.
Development area B (Residential single - family)
Land Area: 69.29 acres
Permitted Uses: Uses permitted as a matter of right in Use Unit 6 of the City of
Owasso Zoning Code, along with customary and accessory uses, including but
not limited to landscaped entrances, neighborhood swimming pool and recreation
area, and other uses which may be incidental thereto.
Maximum Number of Dwelling Units:
Minimum Lot Width:
Minimum Lot Area:
Maximum Building Height:
Off - Street Parking:
Minimum Yard Requirements:
Front property line abutting a street
Side property line abutting a street
Side property line not abutting a street
From rear property line
O
52 feet
6.200 sf
35 feet
Two (2) enclosed off - street
parking spaces per
dwelling unit.
25 feet
5 feet
5 feet
20 feet
Signs:
A maximum of two entry identification signs shall be permitted at each
entry with a maximum of 64 square feet of display signage surface area at each
entrance of the development residential public streets.
4
Development Standards
Development areas C, D and G (Commercial /Multi- Family)
Land Area:
82.20 acres
Permitted Uses: Those uses as permitted by right and by exception in the CS,
CG and MF districts of the City of Owasso Zoning Code. No sexually oriented
businesses shall be permitted.
Multi - Family area not to exceed 20 acres.
Maximum Floor Area:
Minimum Lot Width:
Minimum Lot Area and Setbacks:
As permitted by applicable zoning code
As permitted by applicable zoning code
As permitted by applicable zoning code
Screening: Uses within Development Area "D" shall
be screened from other development
areas within the PUD by the erection
and maintenance of a six foot tall solid
screening fence.
Off - Street Parking:
Signs:
Architectural Review:
As required by applicable zoning code
As permitted by applicable zoning code
The Developers shall establish an architectural review committee to review all
building elevations and site plans prior to construction. Such review is to insure a
homogeneous architectural style is maintained with the development throughout
the PUD.
Development Standards
Development area E (School)
Land Area: 17.00 acres
Permitted Uses: Public school use along with customary and accessory uses
as permitted by the City of Owasso Zoning Code.
Maximum Floor Area Ratio:
Minimum Lot Width:
Minimum Lot Area and Setbacks:
Off - Street Parking:
50%
As permitted by applicable zoning code
As permitted by applicable zoning code
As required by applicable zoning code
Signs: As permitted by applicable zoning code
[1
Development Standards
Development area F (Park and Reserve Area)
Land Area: 37.02 acres
Permitted Uses: Playgound, pool house.
This area will be used as a park with a playground and community pool
and also include trails from the neighborhoods and natural areas around the
creek.
Access and Circulation
Access to the subject tract is excellent. East 116"' Street North is designated as
a 120' Primary Arterial with East 126th Street North and North 129th East Avenue
designated as a 100' Secondary Arterial by the Major Street and Highway Plan.
The tract is also abutted to the east by a limited access U.S. Highway. Access
points to the development will be reviewed and approved by the City during the
platting process and controlled through limits of access shown on the plats.
Internal circulation will be accommodated through the construction of a collector
street and minor residential streets. Separation of commercial traffic through
residential areas will be planned for.
Environmental Analysis and Topography
The property ranges in existing conditions from gently rolling pasture land to
heavily wooded drainage areas. Elevations generally range from 700' to 660'
above mean sea level.
The Soil Survey of Tulsa County, Oklahoma was used to help identify soils types
and constraints to development that be might present. Existing soils on the
subject tract consist of Bates Loam, (1 to 3 percent slopes); Bates - Coweta
Complex, (3 to 5 percent slopes); Coweta -Bates Complex, (2 to 6 percent
slopes); Dennis Silt Loam, (1 to 3 & 3 to 5 percent slopes); Dennis -Cary town
Complex, (1 to 3 percent slopes); Dennis - Radley Complex, (0 to 12 percent
slopes); & Okema Silt Loam, (1 to 3 percent slopes).
Drainage and Utilities
Location of floodplain areas (if any) will be identified and taken into consideration
during the final design process. On -site detention facilities will be designed and
incorporated into the subdivision. These detention facilities will also be used for
landscaped open space for the recreation and enjoyment of the residents.
Existing Zoning and Land Use
The Tract is currently subject to a PUD with RS -3, Residential Single - Family, CS,
Commercial Shopping District zoning. Three Commercial Out - Tracts each have
an existing commercial building and a fourth is under construction. The Applicant
is requesting an Amendment to the existing PUD to add a Multi - Family option to
the PUD in an area previously defined for commercial uses. The other existing
zoning classifications in this PUD will remain the same.
Plat Review
No building permit shall be issued until a subdivision plat(s), which will serve as
the site plan, is /are approved and filed of record with the Tulsa County Clerk.
1
N. r. S. POB B
.`LPN CORNER
SECTION 4
T -21 - -N R -14 -E
C
M M
aN
N
O N
Exhibit
"A.1"
E
Morrow
Place
Development
Tract Exhibit
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279.99'
329.98'
S 01'26'23" E
S 01'2 6'23" E
( N 88'56'45" E
N 88'56'45" E
\ 300.42'
POB C 23025' E. 126TH ST. N.
344.33'
W
5 84'50'06" E
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69.29 Acres
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217'92
S 1'25'13" E
-SE CORNER
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POB F
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SW /4 NW /4
37.02 Acres
ir> N
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PC3 iOIAL & D
SW CORNER
P/2 SECTION 4
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L. MD! t �11, in.
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4 I 65.7 Acres
32.22 Acres
O O
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34.99'
S 12'12'21" W
� 103.07'
S 74'42'24" VJ L = 286.87'
12.45 Acres
S 88 4° W \
13318.818.87
POB G
SIN CORNER 100.0
E/2 SW /4 S 01'26'09" E
R = 1220.86'
99.99'
S 01'15'26" E
224.99'
S 88'44'34" W
500.59'
S 85'52'50" W
168.85'
88'44'34" W
Exhibit "A.2"
Morrow Place
Total Tract Description
A Tract of land located in West Half (W /2) of Section Four (4) of Township Twenty -One
(21) North and Range Fourteen (14) East of the Indian Base and Meridian (I.B &M.),
according to the U.S. Government Survey thereof, Rogers County, State of Oklahoma;
being more particularly described as follows:
Beginning at the SW corner of the SW/4 of Section 4, T -21 -N, R -14 -E, I.B. &M.; Thence
N 01 °28'15" W a distance of 2,643.39 feet along the west line of said Section 4; Thence
N 01"28'43" W continuing along said west line of Section 4 a distance of 2,642.23 feet
to the NW corner of the NW /4 of said Section 4; Thence N 88 056'45" E a distance of
844.33 feet along the north line of said Section 4; Thence S 01 °26'23" E a distance of
329.98 feet; Thence N 88 056'45" E a distance of 534.96 feet; Thence N 01 °26'23" W a
distance of 279.99 feet; Thence N 88 056'45" E a distance of 300.42 feet; Thence S
84 °50'06" E a distance of 230.25 feet; Thence S 01 °25'13" E a distance of 694.69 feet;
Thence S 14 °17'39" E a distance of 336.60 feet; Thence S 01 °25'13" E a distance of
217.92 feet; Thence S 88 °48'49" W a distance of 660.70 feet; Thence S 01 026'23" E a
distance of 1,321.75 feet; Thence N 88 °47'03" E a distance of 1,149.11 feet; Thence S
01`18'02" E a distance of 1,173.23 feet; Thence S 02 °04'52" W a distance of 602.57
feet; Thence S 12'12'21" W a distance of 341.99 feet; Thence along a curve to the left
having a radius of 1,220.86 feet, a central angle of 13 °27'46 ", a chord length of 286.21
feet, a chord bearing of S 05 °28'27" W a distance of 286.87 feet; Thence S 01 °15'26" E
a distance of 100.00 feet; Thence S 88 °44'34" W a distance of 224.99 feet; Thence S
85 052'50" W a distance of 500.59 feet; Thence S 74 °42'24" W a distance of 103.07 feet;
Thence S 88 °44'34" W a distance of 168.85 feet; Thence S 01 °26'09" E a distance of
100.00 feet to a point on south line of said Section 4; Thence S 88 044'34" W a distance
of 127.10 feet along the south line of said Section 4 to the Point of Beginning, and
containing 237.73 acres, more or less.
Basis of bearing and distance is the Oklahoma State Plane Coordinate System.
A.2 Total Legal Revised
Exhibit "A.3"
Morrow Place
Tract 'A' Description
A tract of land located in the West Half of the Southwest Quarter (W /2 SW/4) of
Section Four (4) of Township Twenty -One (21) North and Range Fourteen (14)
East of the Indian Base and Meridian (I.B. &M), according to the U.S.
Government Survey thereof, Rogers County, State of Oklahoma; being more
particularly described as follows:
Commencing at the SW corner of the SW/4 of Section 4; T -21 -N, R -14 -E, I.B &M.;
Thence N 01 028'15" W a distance of 749.95 feet along the west line of said
Section 4 to the Point of Beginning; ; Thence N 01 028'15" W a distance of
1:555.60 feet; Thence N 88 031'45" E a distance of 50.00 feet; Thence S
69 °14'35" E a distance of 848.07 feet; Thence, S 17 052'38" E a distance of
170.96 feet; Thence S 01 °42'13" W a distance of 176.28 feet; Thence S
05 °31'06" E a distance of 169.36 feet; Thence S 08 °59'57" E a distance of 84.22
feet; Thence S 08 050'25" W a distance of 228.00 feet; Thence S 00 °44'59" W a
distance of 47.29 feet; Thence S 13 °27'38" E a distance of 430.74 feet; Thence S
0518'18" W a distance of 333.53 feet; Thence N 90 °00'00" W a distance of
22.67 feet; Thence along a curve to the right having a radius of 600.00 feet, a
central angle of 45 °00'00 ", a chord length of 459.22 feet, a chord bearing of N
67 °30'00" W a distance of 471.24 feet; Thence N 45 °00'00" W a distance of
53.84 feet; Thence along a curve to the left having a radius of 430.00 feet, a
central angle of 46 028'15 ", a chord length of 339.28 feet, a chord bearing of N
68 °14'07" W a distance of 348.76 feet; Thence S 88 °31'45" W a distance of
93.51 feet to the Point of Beginning, and containing 32.22 acres, more or less.
Basis of bearing and distance is the Oklahoma State Plane Coordinate System.
Al I "Tract A Legal
Exhibit "A.4"
Morrow Place
Tract `B' Description
A Tract of land located in the Northwest Quarter (NW/4) of Section Four (4), of
Township Twenty -One (21) North and Range Fourteen (14) East, Indian Base
and Meridian (I.B &M.) according to the U.S. Government Survey thereof, Rogers
County, State of Oklahoma and more particularly described as follows:
Beginning at the NW corner of the NW/4 of Section 4, T -21 -N, R -14 -E, I.B. &M.;
Thence N 88 °56'45" E a distance of 844.33 feet along the north line of said
Section 4; Thence S 01 026'23" E a distance of 329.98 feet; Thence N 88 °56'45"
E a distance of 534.96 feet; Thence N 01 026'23" W a distance of 279.99 feet;
Thence N 88 °56'45" E a distance of 170.00 feet; Thence S 01 °26'23" E a
distance of 419.85 feet; Thence N 88 °33'35" E a distance of 31.09 feet; Thence
along a curve to the right having a radius of 50.00 feet, a central angle of
36 001'59 ", a chord length of 16.26 feet, a chord bearing of S 73 025'26" E a
distance of 31.44 feet; Thence S 55 024'26" E a distance of 86.25 feet; Thence
along a curve to the left having a radius of 325.00 feet, a central angle of
36 000'47 ", a chord length of 200.93 feet, a chord bearing of S 73 °24'50" E a
distance of 204.28 feet; Thence N 88 034'47" E a distance of 37.64 feet; Thence
S 01 025'13" E a distance of 179.71 feet; Thence S 14 °17'39" E a distance of
336.60 feet; Thence S 01 °25'13" E a distance of 217.92 feet; Thence S 88 048'49"
W a distance of 1260.70 feet; Thence S 01026'23" E a distance of 908.31 feet;
thence along a curve to the right having a radius of 330.00 feet, a central angle
of 17 021'256, a chord length of 99.59 feet, a chord bearing of S 07 °14'20" W a
distance of 99.97 feet; Thence S 50 034'36" E a distance of 19.87 feet; Thence S
01 °26'23" E a distance of 0.11 feet Thence along a curve to the right having a
radius of 230.00 feet, a central angle of 82 °54'47 ", a chord length of 304.44
feet, a chord bearing of S 40 000'01" W a distance of 332.70 feet; Thence S
81 026'24" W a distance of 31.56 feet; Thence along a curve to the right having a
radius of 230.00 feet, a central angle of 44 053'49 ", a chord length of 175.65
feet, a chord bearing of N 76 °06'41" W a distance of 180.23 feet; Thence N
53°39'47" W a distance of 58.19 feet; Thence along a curve to the left having a
radius of 220.00 feet, a central angle of 37 °48'28 ", a chord length of 142.55
feet, a chord bearing of N 72 034'01" W a distance of 145.17 feet; Thence S
88 031'45" W a distance of 47.52 feet; Thence along a curve to the left having a
radius of 40.00 feet, a central angle of 90 000'28 ", a chord length of 56.57 feet,
a chord bearing of S 43 031'31" W a distance of 62.84 feet; Thence S 88 031'17"
VV a distance of 50.00 feet to a point of the west line of said Section 4; Thence N
01 °28'43" W a distance of 2,486.89 feet along the west line of said Section 4 to
the Point of Beginning, and containing 69.29 acres, more or less.
Basis of bearing and distance is the Oklahoma State Plane Coordinate System.
AA Tract S Legal Revised
Exhibit 'AY
Y
Morrow Place
Tract `C' Description
A tract of land located in the Northwest Quarter (NW /4) of Section Four (4) of
Township Twenty -One (21) North and Range Fourteen (14) East of the Indian
Base and Meridian (LB. &M), according to the U.S. Government Survey thereof,
Rogers County, State of Oklahoma; being more particularly described as follows:
Commencing at the NE corner of the NWA of Section 4; T -21 -N, R -14 -E, I.B &M.;
Thence S 88 °56'45" W a distance of 1322.31 feet to the NW corner of
Government Lot 3 of said Sec. 4; Thence S 01 026'23" E along the westerly line
of said Government Lot 3 and the westerly Right of Way line of U.S. Highway
169, a distance of 50 feet; Thence N 88 °56'45" E along the said Right of Way
line, a distance of 227.00 feet to the Point of Beginning; Thence N 88 056'45" E
along the Right of Way line a distance of 130.41 feet; Thence S 84 °50'06" E
along the Right of Way line, a distance of 230.25 feet; Thence S 01 025'13" E
along the Right of Way line, a distance of 514.98 feet; Thence S 88 °34'47" W a
distance of 37.64 feet; Thence along a curve to the right having a radius of
325.00 feet, a central angle of 36 °00'47 ", a chord length of 200.93 feet, a chord
bearing of N 73 024'50" W a distance of 204.28 feet; Thence N 55 024'26" W a
distance of 86.25 feet; Thence along a curve to the left having a radius of 50.00
feet; a central angle of 36 °01'59 ", a chord length of 30.93 feet, a chord bearing
of N 73 °25'26" W a distance of 31.44 feet; Thence S 88 °33'35" W a distance of
31.09 feet; Thence N 01 °26'23" W a distance of 419.85 feet to the Point of
Beginning, and containing 4 acres, more or less.
Basis of bearing and distance is the Oklahoma State Plane Coordinate System.
A.5 Tract C Legal
Exhibit "A.6"
Morrow Place
Tract `D' Description
A Tract of land located in the Southwest Quarter of the Southwest Quarter (SW/4 SWA)
of Section Four (4) of Township Twenty -One (21) North and Range Fourteen (14) East
of the Indian Base and Meridian (I.B &M.), according to the U.S. Government Survey
thereof, Rogers County, State of Oklahoma; being more particularly described as
follows:
Beginning at the SW corner of the SWA of the SWA of Section 4, T -21 -N, R -14 -E,
I.B. &M:; Thence N 01 °28'15" W a distance of 749.95 feet along the west line of said
Section 4; Thence N 88 °31'45" E a distance of 93.51 feet; Thence along a curve to the
right having a radius 430.00 feet, a central angle of 46 028'15 ", a chord length of 339.28
feet, a chord bearing of S 68 °14'07" E a distance of 348.76 feet; Thence S 45 000'00" E
a distance of 83.84 feet; Thence along a curve to the left having a radius of 600.00 feet,
a central angle of 45 °00'00 ", a chord length of 459.22 feet, a chord bearing of S
67 °30'00" E a distance of 471.24 feet; Thence N 90 °00'00" E a distance of 22.67 feet;
Thence S 30 °57'46" E a distance of 197.49 feet; Thence S 01 °15'26" E a distance of
200.00 feet to a point on the south line of said Section 4; Thence S 88 °44'34" W a
distance of 1,001.77 feet along the south line of said Section 4 to the Point of
Beginning, and containing 12.45 acres more or less.
Basis of bearing and distance is the Oklahoma State Plane Coordinate System.
A.6 Tract D Legal Revised
Exhibit "A.7"
Morrow Place
Tract `E' Description
A Tract of land located in the Southwest Quarter of the Northwest Quarter (SWA
NW /4) of Section Four (4), of Township Twenty -One (21) North and Range
Fourteen (14) East, Indian Base and Meridian (I.B &M.) according to the U.S.
Government Survey thereof, Rogers County, State of Oklahoma and more
particularly described as follows:
Commencing at the at the SW corner of the NW /4 of Section 4., T -21 -N, R -14 -E,
I.B. &M.; Thence N 88 047'03" E along the south line of said NW /4 a distance of
1071.52 feet to the Point of Beginning; Thence N 50 °34'36" W for a distance of
484.00 feet; Thence along a curve to the left having a radius of 330.00 feet, a
central angle of 17 °21'25 ", a chord length of 99.59 feet, a chord bearing of N
7 °14'20" E, for a distance of 99.97 feet; Thence N 01 °26'23" W and parallel with
the easterly line of the SW/4 of the NW /4, for a distance of 908.31 feet to a point
on the northerly line of said SW /4 NW /4; Thence N 88 °48'49" E for a distance of
600.00 feet to the NE corner of said SW /4 NW /4; Thence S 01 026'23" E for a
distance of 1321.75 feet to the SE corner of said SW/4 NW /4; Thence S
88 °47'08" W for a distance of 248.98 feet to the Point of Beginning, and
containing 17.00 acres, more or less.
Basis of bearing and distance is the Oklahoma State Plane Coordinate System
A.7'17act F Legal
Exhibit "A.8"
Morrow Place
Tract `F Description
A Tract of land located in the Southwest Quarter (SW /4) and in the Northwest Quarter
(NW /4) of Section Four (4) of Township Twenty -One (21) North and Range Fourteen
(14) East of the Indian Base and Meridian (I.B &M.), according to the U.S. Government
Survey thereof, Rogers County, State of Oklahoma; being more particularly described
as follows:
Commencing at the SW corner of the SW/4 of Section 4, T -21 -N, R -14 -E, I.B. &M.;
Thence N 01 028'15" W a distance of 2,305.55 feet along the west line of said SWA to
the Point of Beginning; Thence N 01 °28'15" E a distance of 337.84 feet to the SW
corner of the NW /4 of said Sec. 4; Thence N 01 028'43" W along the west line of said
NW /4 4 a distance of 155.34 feet; Thence N 88 031'17" E a distance of 50.00 feet;
Thence along a curve to the right having a radius of 40.00 feet, a central angle of
90 000'28 ", a chord length of 56.57 feet, a chord bearing of N 43 °31'31" E a distance of
62.84 feet; Thence N 88 °31'45" E a distance of 47.52 feet; Thence along a curve to the
right having a radius of 220.00 feet, a central angle of 37 048'28 ", a chord length of
142.55 feet, chord bearing of S 72 °34'01" E a distance of 145.17 feet; Thence S
53 °39'47" E a distance of 58.19 feet; Thence along a curve to the left having a radius of
230.00 feet, a central angle of 44 °53'49 ", a chord length of 175.65 feet, a chord bearing
of S 76 °06'41" E a distance of 180.23 feet; Thence N 81 026'24" E a distance of 31.56
feet; Thence along a curve to the left having a radius of 230.00 feet, a central angle of
82 °52'47 ", a chord length of 304.44 feet, a chord bearing of N 40 °00'01" E a distance of
332.70 feet; Thence N 01 °26'23" W a distance of 0.11 feet; Thence S 50 °34'36" E a
distance of 464.14 feet; Thence N 88 047'03" E a distance of 248.98 feet; Thence S
01 °26'09" E a distance of 1,824.92 feet; Thence S 20 °00'00" W a distance of 194.99
feet; Thence S 10 °00'00" W a distance of 275.88 feet; Thence S 01 °15'26" E a distance
of 365.22 feet to a point on the south line of said Section 4; Thence S 88 044'34" W a
distance of 190.00 feet along the south line of said Section 4; Thence N 01 °15'26" W a
distance of 200.00 feet; Thence N 30 057'46" W a distance of 197.49 feet; Thence N
05'18'18" W a distance of 333.53 feet; Thence N 13 027'38" W a distance of 430.74 feet;
Thence N 00 °44'59" W a distance of 47.29 feet; Thence N 08 °50'25" E a distance of
228.00 feet; Thence N 08 °59'57" W a distance of 84.22 feet; Thence N 05 °31'06" W a
distance of 169.36 feet; Thence N 01 042'13" E a distance of 176.28 feet; Thence N
17 052'38" W a distance of 170.96 feet; Thence N 69 014'35" W a distance of 848.07 feet;
Thence S 88 °31'45" W a distance of 50.00 feet to the Point of Beginning, and containing
37.02 acres more or less.
Basis of bearing and distance is the Oklahoma State Plane Coordinate System
AS Tract F legal
Exhibit "A.9"
Morrow Place
Tract `G' Description
A Tract of land located in the Southwest Quarter (SW /4) of Section Four (4) of Township
Twenty -One (21) North and Range Fourteen (14) East of the Indian Base and Meridian
(I.B &M.), according to the U.S. Government Survey thereof, Rogers County, State of
Oklahoma; being more particularly described as follows:
Commencing at the SW corner of the SW/4 of Section 4, T -21 -N, R -14 -E, I.B. &M.;
Thence N 88 °44'34" E a distance of 1,191.77 feet along the south line of said Section 4
to the Point of Beginning; Thence N 01 015'26" W a distance of 365.22 feet; Thence N
10 °00'00" E a distance of 275.88 feet; Thence N 20 °00'00" E a distance of 194.99 feet;
Thence N 01 °26'09" W a distance of 1,824.92 feet; Thence N 88 047'03" E a distance of
1,149.11 feet; Thence S 01 °18'02" E a distance of 1,173.23 feet; Thence S 02004'52"W
a distance of 602.57 feet; Thence S 12 012'21" W a distance of 341.99 feet; Thence
along a curve to the left having a radius of 1,220.86 feet, a central angle of 13 °27'46 ", a
chord length of 286.21 feet, a chord bearing of S 05 028'27" W a distance of 286.87 feet;
Thence S 01 °15'26" E a distance of 100.00 feet; Thence S 88 °44'34" W a distance of
224.99 feet; Thence S 85 °52'50" W a distance of 500.59 feet; Thence S 74 °42'24" W a
distance of 103.07 feet; Thence S 88 °44'34" W a distance of 168.85 feet; Thence S
01 °26)'09" E a distance of 100.00 feet to a point on south line of said Section 4; Thence
S 88'44234" W a distance of 127.10 feet along the south line of said Section 4 to the
Point of Beginning, and containing 65.75 acres, more or less.
Basis of bearing and distance is the Oklahoma State Plane Coordinate System
A.9 Tract G Legal
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21 EXHIBIT E
SITE UTILITIES
OWASSO LAND TRUST
TANNER CONSULTING, L.L.C.
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OWASSO LAND TRUST
TANNER CONSULTING, L.L.C.
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Location Map
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ORIGINAL OPUD 05 -02
Planned Unit Development
October 2005
O—T Cil0yW, lout Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson
Director of Community Development
SUBJECT: Tax - Credit Senior Housing
DATE: August 7, 2015
BACKGROUND:
During the July worksession, Council discussed at length an application submitted to the City of
Owasso asking for a resolution of support for Tax - Credit Senior Housing Project. The subject
property is located along N 145th E Ave, just east of Friendship Baptist and across the street from
Hodson Elementary. The letter received from Cornerstone Associates, LLC states that the
applicant is requesting a resolution of support to construct tax- credit senior housing on the
subject property. If approved by the City Council, the requested Resolution would be provided
to the Oklahoma Housing Finance Authority (OHFA) for consideration at their January 2016
meeting.
Please see the attached July 2015 worksession memo for additional project background and
analysis.
ANALYSIS:
The development would include fifty -four (54) units, one and two - bedrooms. All of the proposed
units will be rent and income restricted. The development would be called Legacy Senior
Residences and would have the following amenities:
Elevators
• On -site management
• Social library
• Common dining area with serving kitchen
• Gated /Secure access
• Garages
• Green space for recreation
The units themselves would have Energy Star appliances, washer and dryer, medical alert
systems, carpet, ceiling fans and more.
The applicant is requesting the resolution of support in advance of the January 2016 deadline.
The Tax- Credit Housing application process would be as follows:
• Resolution of support requested from the local jurisdiction.
• Other documentation and data is collected by the applicant.
• The application and supporting materials are submitted to OHFA and the Authority
makes a decision on each application.
• If the application is successful, the applicant will notify the City and start preparing
development documents (site plans, civil engineering plans, etc.)
• Because this project involves multifamily development, the applicant would have to
prepare a PUD document and take the project though the PUD process.
• If the PUD is approved, the applicant would prepare construction documents to be
submitted to the City for review and approval.
• Once all approvals are given, the work on the property would commence.
The applicant is asking the Council for a Resolution stating the City is in support of this type of
development. If the application submitted by Cornerstone Associates, LCC is approved by
OHFA, the applicant would come back to the City and proceed through the typical
development process. Approval of this Resolution would not give any project approvals, just our
support for the applicant to continue through the OHFA process to see if funding could be
obtained for this development.
ATTACHMENTS:
Draft Resolution of Support of Tax Credit Senior Housing
July 2015 Council Worksession memo
Area Map
Aerial Map
Request Letter from Cornerstone Associates, LLC
OWASSO CITY COUNCIL
RESOLUTION 2015 -XX
A RESOLUTION OF THE CITY COUNCIL OF OWASSO, OKLAHOMA
SUPPORTING THE APPLICATION FOR TAX CREDITS FOR A LOW- INCOME
SENIOR HOUSING DEVELOPMENT CALLED LEGACY SENIOR
RESIDENCES.
WHEREAS, Cornerstone Associates, LLC is proposing to construct a 54 -unit housing
development for low- income senior citizens known as Legacy Senior Residences located at the
southwest corner of E 86th St N & N 1451h E Ave in the City of Owasso; and,
WHEREAS, the City of Owasso understands and
opportunities; and,
WHEREAS, the City of Owasso further sees the need for
Owasso's growing senior citizen population; and, ,
WHEREAS, the request submitte
affordable housing strategies and the
NOW THEREFORE, BE IT RESOLVED by the City Counc
supports favorable consideration by the Oklahoma Hous
Cornerstone Associates, LLC fori a :tax credit award for
Residences in the City of Owasso.
FAT
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Trout Lombardi, City Attorney
need for affordable housing
opportunities for
LLC is consistent with Owasso's
;ter Plan.
of Owasso, that the City of Owasso
g Finance Authority to be given to
he development of Legacy Senior
2015.
Jeri Moberly, Mayor
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson
Director of Community Development
SUBJECT: Tax - Credit Senior Housing
DATE: July 10, 2015
BACKGROUND:
With a goal of improving the housing stock in Oklahoma, The Oklahoma Housing Finance
Agency (OHFA) was created by Executive Order by Governor David Boren in 1975. The Agency
is a non - profit, tax exempt entity, with the State of Oklahoma as the beneficiary of the Trust. In
1976, OHFA opened its doors with 12 district field agents hired to implement a rental assistance
program.
The Affordable Housing Tax Credits (AHTC) Program offsets the high cost of rental housing
construction and rehabilitation and provides affordable rent rates for low- income families. Tax
Credits provide a 10 -year reduction in tax liability for developers who construct or rehabilitate
affordable rental housing. Developers sell Tax Credits to Fortune 500 companies and other
investors. The money obtained from the sale is used to lower financing costs. The end result is
lower rent for families. The AHTC Program can be used for new construction and rehabilitation of
rental housing for those with limited incomes. Tax credits create partnerships between OHFA and
developers who build or rehabilitate affordable apartments or homes.
The purpose of the Oklahoma Affordable Housing Tax Credit (AHTC), also known as Low Income
Housing Tax Credit (LIHTC) Program is to expand the supply of new affordable rental units and
rehabilitate existing rental housing for Qualifying Households by stimulating private investment.
AHTC applications are made through the Oklahoma Housing Finance Authority (OHFA), with
applications being considered in January and July of each year. The money given out to
developers and to those qualifying for assistance is provided federally by the Department of
Housing and Urban Development (HUD).
Shown here are the income limitations on eligibility for Low- Income Housing:
STATE OF OKLAHOMA
Maximum Income and Maximum Rent to Quality Units as Low - Income
for the Low Income Housing Tax credit Program .2015 Calculaltons
Effective 031052015 All rents Include utilities
MEDIAN INCOME LIMITS FOR A GIVEN NUMBER OF PERSONS IN THE FAMILY MAXIMUM RENTS FOR GIVEN# BEDROOMS
MSAICOUNTY INCOME 1 2 3 4 s A 7
TULSA, OK MSA
(see page 1 for MSA)
61,400
21.500
30,100
24.600
34,440
27.550
38,710
30.700
42.980
33,200
46 480
35,850
69,910
38,100
53,340
40,550
56,]]0
50%
1404 of 50%
537
576
691
798
891
25,800
36.120
29,520
41.328
33,180
a6.452
36,640
51,576
39,840
55.71fi
42,780
59.892
45,720
64,008
48.660
68.124
40/fi0
140 %0160%
645
691
829
958
1,089
ANALYSIS:
An application has been submitted to the City of Owasso asking for a resolution of support for
Tax - Credit Senior Housing Project. The subject property is located along N 145th E Ave, just east
of Friendship Baptist and across the street from Hodson Elementary.
A request for a resolution of support was received from Cornerstone Associates, LLC for the
subject property. They are requesting the resolution of support in advance of the January 2016
deadline. The Tax - Credit Housing application process would be as follows:
• Resolution of support requested from the local jurisdiction.
• Other documentation and data is collected by the applicant.
• The application and supporting materials are submitted to OHFA and the Authority
makes a decision on each application.
• If the application is successful, the applicant will notify us and start preparing
development documents (site plans, civil engineering plans, etc.).
• Because this project involves multifamily development, the applicant would have to
prepare a PUD document and take the project though the PUD process.
• If the PUD is approved, the applicant would prepare construction documents to be
submitted to the City for review and approval.
• Once all approvals are given, the work on the property would commence.
Owasso has a real need for affordable senior housing in the same way that we need any type of
senior housing and general affordable housing. Having a mixture of housing types and having a
City that has housing options for varying socioeconomic backgrounds makes for a complete
community. The City receives calls quite often from seniors and their families looking for housing
opportunities in Owasso and have to be turned away to other communities. Owasso currently
has only two properties that have connections to OHFA or allow OHFA vouchers, Wildwood
Apartments at 11611 E 80th St N and Prairie Village at 12877 E 11611, St N.
This item will be brought back to the August 10, 2015 Council Worksession for further discussion of
the project specifics, with a vote at the August 17, 2015 meeting on a Resolution of Support.
ATTACHMENTS:
Area Map
Aerial Map
Owasso Tax Credit Senior Housing Site
pm
modk ON
Legend
. ��
'MN1
Vii-
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— Centerlines
0 m
Parcels
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Rogers Parcels
• . �'� i i r
°-
Fenceline
CityLimits
■
07/08/2015
.. .... .1 -.I .. ........ Wkiii ... .... .. .... III:
Owasso Tax Credit Senior Housing Site
1" = 376 ft Sub Title
07108/2015
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1,: ,
5
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
CORNERSTONE
Associates, LLC
May 28th, 2015
Ms. Jeri Moberly, Mayor
Owasso City Hall
1 I l N. Main Street
Owasso, OK 74055
RE: Notice of Proposed Application
Dear Mayor Moberly,
Please accept this letter as written notification that Cornerstone Associates, LLC, as Developer, and Legacy - Owasso
Partners, LP, applicant, intend to file an application with the Oklahoma Housing Finance Agency on or before July
3, 2015 for the Second Cycle application process to obtain possible tax credits for the new construction of a senior
apartment development located at East 86th Street North and North 1451^ East Avenue, Owasso, Oklahoma (map
enclosed).
The proposed affordable development, to be known as Legacy Senior Residences will contain fifty -four (54) one
and two bedroom units, of which 100% will be rent and income restricted at or below 60% of the area median
income (AMI).
The development will consist of a three story building with an elevator. Amenities include on -site management and
maintenance, a social library, common dining area with a serving kitchen, mailboxes located in the central lobby and
secured access entry. The development will include garages, ample off street parking and plenty of green space for
outdoor enjoyment.
Unit amenities will include fully equipped kitchens with Energy Star Rated appliances, full size washer /dryer in
each unit, ceiling fans in each bedroom and living room, full window coverings, wall to wall carpeting and 24 hour
medical alert system.
Cornerstone Associates, LLC welcomes your comments on our proposed intent to develop quality, affordable
housing in the City of Owasso. I have experienced a great deal of support and sincerely request any support you may
offer. Please feel free to contact my office for any additional information.
Sincerely,
C0.I�
BobbiJo Lucas
President
Enc.
2098. 191h St., Suite 100 Omaha, NE 69102 Ph: 402 - 341 -0888 Fax: 402- 341 -2655
The City Wit lout Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry Langford
Director of Recreation and Culture
SUBJECT: Heart Healthy Trail /Feature Spray Park /Rayola Splash Pad Expansion
Vision 2025 Funding - Professional Service Agreement
DATE: August 7, 2015
BACKGROUND:
On November 5, 2014, The Tulsa County Vision Authority adopted a resolution that states Owasso
is eligible to receive excess Vision 2025 funds totaling $6,882,761. On April 21, 2015, Owasso City
Council approved Resolution 2015 -08 recommending projects for these funds. A portion of this
funding is designated for the Heart Healthy Trail, a Feature Spray Park and the expansion of the
Rayola Park splash pad.
The Heart Healthy 5K trail will be a located at the Owasso Sports Park and will extend around the
perimeter of the park. The length of the trail will be at least 3.2 miles to allow for 5K events. The
width of the trail will be 8 -10' wide and allow for a variety of cardio vascular activities.
The Feature Spray Park will be an elevated wet playground and will serve as a local retreat for
families hoping to escape the heat of the summer months. It will be located in the Owasso Sports
Park and will be larger than most splash parks in the area. It is anticipated to have one or more
slides with spray features on and around the main structure.
Rayola Splash Pad will be extended, doubling its size, to accommodate the increased usage of
this highly visible park, located adjacent to Highway 169 and the Owasso YMCA.
ENGINEER SELECTION PROCESS:
Staff considered consulting firms that possessed the experience for the desired scope of work.
Based on work history, familiarity, and knowledge in this specialized area, Planning Design
Group, Inc. of Tulsa, Oklahoma was asked to submit a professional services proposal for the
three separate projects.
SCOPE OF WORK:
Following is the scope of work for this project:
• Program and Analysis
• Conceptual Design
• Preliminary Design
• Final Design
• Bidding and Construction Administration
PROFESSIONAL SERVICE PROPOSAL:
Staff met with Planning Design Group, Inc. (PDG) to negotiate fees for services. Staff and PDG
came to an agreement relating to the professional services fee for the three projects. If
approved, cost for professional services will be as follows:
Heart Healthy Trail (Budget $830,000)
1. Programming & Conceptual Design Phase $ 1,500
2. Preliminary Design Phase $22,500
3. Final Design Phase $30,000
4. Bidding &Construction Administration Phase 114,50 0
Total Fee for this Site $68,500
Feature Spray Park (Budget $760,000)
1. Programming & Conceptual Design Phase $ 1,500
2. Preliminary Design Phase $21,000
3. Final Design Phase $29,000
4. Bidding &Construction Administration Phase $13,000
Total Fee for this Site $64,500
Rayola Splash Pad Expansion (Budget $300,000)
1. Programming & Conceptual Design Phase $ 1,500
2. Preliminary Design Phase $ 8,000
3. Final Design Phase $12,000
4. Bidding &Construction Administration Phase 5,500
Total Fee for this Site $27,000
FUNDING
Funding for the professional services will be obtained through the Vision 2025 Funds.
PROPOSED ACTION:
An item has been placed on the August worksession for council discussion of the proposed
professional services agreement.
ATTACHMENTS:
Location Maps
Proposed Services Agreement
Heart Healthy
5K Trail
AGREEMENT
For DESIGN SERVICES
AQUATIC PLAY FEATURE & 5K TRAIL AT THE SPORTS PARK
SPLASH PAD EXPANSION AT RAYOLA PARK
OWASSO OKLAHOMA
THIS AGREEMENT, made and entered into between the City of Owasso, Oklahoma, a municipal
corporation, hereinafter referred to as OWNER and PDG Inc., an Oklahoma corporation, d /b /a Planning
Design Group, hereinafter referred to as LANDSCAPE ARCHITECT.
WITNESSETH
WHEREAS, Owner desires to prepare plans and specifications for the development of aquatic play
feature and 5 K trail system at the Sports Park and an expansion to the existing splash pad at Rayola
park. , hereinafter referred to as the PROJECT; and
WHEREAS, Owner requires certain professional services in connection with the PROJECT, hereinafter
referred to as the SERVICES; and
WHEREAS, LANDSCAPE ARCHITECT is prepared to provide such Services;
NOW, THEREFORE, in consideration of the promises contained herein, Owner and Landscape Architect
agree as follows:
ARTICLE 1— EFFECTIVE DATE
The effective date of this Agreement shall be '2015
ARTICLE 2— GOVERNING LAW
This agreement shall be governed by the laws of the State of Oklahoma.
ARTICLE 3 — SERVICES TO BE PREFORMED BY LANDSCAPE ARCHITECT
Landscape Architect shall perform the Basic Services described in Attachment A, Item 1 through Item 4,
Scope of Services.
City of Owasso Sports Park and Rayola Improvements 1 16
ARTICLE 4 — COMPENSATION
Owner shall pay the Landscape Architect in accordance with Attachment A, Item 6, Basic
Compensation.
ARTICLE 5 —TIME FOR COMPLETION
The LANDSCAPE ARCHITECT shall provide the necessary services and complete all work required or
undertaken in a manner consistent with a time frame that meets the City's needs and schedule for
funding.
ARTICLE 6— STANDARD OF CARE
The Landscape Architect shall exercise the same degree of care, skill and diligence in the performance
of the Services as is ordinarily possessed and exercised by a professional Landscape Architect under
similar circumstances. The Landscape Architect shall correct the Services which fail to satisfy this
standard of care. No warranty, expressed or implied is included in this Agreement or in any drawing,
specifications report or opinion produced pursuant to this Agreement.
ARTICLE 7 — LIABILITY AND INDEMNIFICATION
7.1 General. Having considered the potential liabilities that may exist during the performance of
the Services, the benefits of the Project and the Landscape Architect's fees for the Services and in
consideration of the promises contained in this Agreement, Owner and Landscape Architect agree to
allocate and limit such liabilities in accordance with this Article.
7.2 Indemnification. Landscape Architect agrees to defend, indemnify and hold harmless Owner,
its agents and employees, from and against legal liability for all claims, losses, damages and expenses to
the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors or
omissions. In the event such claims, losses, damages or expenses are caused by the joint or concurrent
negligence of the Landscape Architect and Owner, such liability shall be borne by each party in
proportion to its own negligence.
7.3 Employee Claims. Landscape Architect shall indemnify Owner against legal liability for
damages arising out of claims by Landscape Architect's employees.
7.4 Survival. Upon completion of all Services, obligations and duties provided for in this
Agreement, or if this Agreement is terminated for any reason, the terms and conditions of this Article
shall survive.
ARTICLE 8— INSURANCE
During the performance of the services under this Agreement, Landscape Architect shall maintain the
following insurance:
City of Owasso Sports Park and Rayola Improvements 2 1 E
8.1 General Liability Insurance with a combined single limit of not less than $1,000,000 for each
occurrence and not less than $1,000,000 in the aggregate.
8.2 Automobile Liability Insurance with a combined single limit of not less than $1,000,000 for each
accident.
8.3 Workers Compensation Insurance in accordance with statutory requirements and Employer's
Liability Insurance with limits of not less than $500,000 for each occurrence.
8.4 Professional Liability Insurance with a minimum annual limit of $1,000,000 in the aggregate.
Landscape Architect shall furnish Owner certificates of insurance which shall include a provision that
such insurance shall not be canceled without at least thirty days written notice to Owner.
ARTICLE 9 — LIMITS OF RESPONSIBILITY
Landscape Architect shall not be responsible for: (1) construction means, methods, techniques,
sequences, procedures or safety precautions and programs in connection with the Project; (2) the
failure of any contractor, subcontractor, vendor or other Project participant, not under contract to
Landscape Architect, to fulfill contractual responsibilities to the Owner or to comply with federal, state
or local laws, regulations, and codes; or (3) procuring permits, certificates and licenses required for
any construction unless such responsibilities are specifically assigned to Landscape Architect in the
Scope of Services.
ARTICLE 10 — OPINIONS OF COST AND SCHEDULE
Since the Landscape Architect has no control over the cost of labor, materials or equipment furnished
by others or over the resources provided by others to meet Project schedules, Landscape Architect's
opinion of probable costs and of Project schedules shall be made on the basis of experience and
qualification as a professional Landscape Architect. Landscape Architect does not guarantee that
proposals bids or actual Project costs will not vary from Landscape Architect's cost estimates.
ARTICLE 11 —REUSE OF DOCUMENTS
Upon Owner's request, Landscape Architect shall furnish Owner with specified drawings on "compact
disk ". All documents, including, but not limited to, maps, drawings, specifications and computer
models or software prepared by Landscape Architect pursuant to this Agreement are instruments of
Service in respect to the Project. They are not intended or represented to be suitable for reuse by
Owner or others on any other project. They are, however, intended and represented to be suitable
for reuse by Owner or others on revision or extension of the Project.
City of Owasso Sports Park and Rayola Improvements 3 16
ARTICLE 12— TERMINATION
This Agreement may be terminated by either party upon written notice in the event of substantial
failure by the other party to perform in accordance with the terms of this Agreement. The non-
performing party shall have fifteen calendar days from the date of the termination notice to cure or to
submit a plan for cure acceptable to the other party.
Owner may terminate or suspend performance of this Agreement for Owner's convenience upon
written notice to Landscape Architect. Landscape Architect shall terminate or suspend performance of
the Services on a schedule acceptable to Owner. If termination or suspension is for Owners
convenience, Owner shall pay Landscape Architect for all the services performed to date, amount not
to exceed the normal fee amount due for the services rendered and termination or suspension
expenses. Upon restart, an equitable adjustment shall be made to Landscape Architect's
compensation.
ARTICLE 13— DELAY IN PERFORMANCE
Neither Owner nor Landscape Architect shall be considered in default of this Agreement for delays in
performance caused by circumstances beyond the reasonable control of the non- performing party.
For purposes of this Agreement, such circumstances include, but are not limited to abnormal weather
conditions; floods; earthquakes; fire; epidemics; war; riot and other civil disturbances; strikes; work
slowdowns and other labor disturbances; sabotage; judicial restraint; and inability to procure permits,
licenses, or authorizations from any local, state, or federal agency for any of the supplies, materials,
accesses, or services required to be provided by either Owner or Landscape Architect under this
Agreement.
ARTICLE 14— COMMUNICATIONS
Any communication required by this Agreement shall be made in writing to the address specified
below:
Landscape Architect:
Planning Design Group
Attn: James Crosby, P.L.A.
5314 S. Yale Ave., Suite 710
Tulsa, Oklahoma 74135
icrosby@pdgtulsa.com
Owner:
City of Owasso, Oklahoma
Attn: John W. Feary
Government Affairs
111 N. Main, City Municipal Building
Owasso, Oklahoma
jfeary@cityofowasso.com
Nothing contained in this Article shall be construed to restrict the transmission of routine
communications between representatives of Landscape Architect and Owner.
City of Owasso Sports Park and Rayola Improvements 4 16
ARTICLE 15— WAIVER
A waiver by either owner or Landscape Architect of any breach of this Agreement shall be in writing.
Such a waiver shall not affect the waiving party's rights with respect to any other or further breach.
ARTICLE 16— SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any
event rendering any provision of this Agreement void shall, in no way, affect the validity of
enforceability of any other provision of this Agreement. Any void provision shall be deemed severed
from this Agreement and the balance of this Agreement shall be construed and enforced as if this
Agreement did not contain the particular portion of provision held to be void. The parties further agree
to amend this Agreement to replace any stricken provision with a valid provision that comes as close as
possible to the intent of the stricken provision. The terms of this Article shall not prevent this entire
Agreement from being void should a provision which is of the essence of this Agreement be
determined void.
ARTICLE 17 — INTEGRATION
This agreement represents the entire and integrated agreement between Owner and Landscape
Architect. It supersedes all prior and contemporaneous communications, representations, and
agreements, whether oral or written, relating to the subject matter of this Agreement.
ARTICLE -18 THIRD PARTY RIGHTS
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than Owner
and Landscape Architect.
City of Owasso Sports Park and Rayola Improvements 5 1
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective
dates herein below reflected to be effective on the date executed by the City Manager and the Mayor of
the City of Owasso.
"LANDSCAPE ARCHITECT"
PDG, Inc. d /b /a
Attest: Planning Design Group, Inc.
By: By: - --
Subscribed and Sworn to me this__ day of James Crosby, Principal
Notary Public
Commission # / Expiration:
"OWNER"
THE CITY OF OWASSO, OKLAHOMA,
a municipal corporation
Date: By:
Attest: By:
City Clerk
Approved:
City Attorney
Warren Lehr, City Manager
Jeri Moberly, Mayor
City of Owasso Sports Park and Rayola Improvements 6 1 c
ATTACHMENT "A"
Page 1
SCOPE OF SERVICES
Program and Analysis Phase
Working from electronic base s u r v e y information a n d G e o t e c h n i c a I R e p o r t
provided by the City of Owasso, this phase will evaluate and analyzing the following:
A) The team will make an initial site visit to walk and photograph both properties to get
familiar with the features, views and relationship to the surrounding property.
B) Kick off meeting with city staff to discuss previous city and citizen input and develop a
final scope for the project.
C) Evaluate information and data from this phase to develop the final program of work to
commence with Conceptual Design.
2. Conceptual Design Phase
Following the review with the City, input and establishment of the final project
programming, we will prepare conceptual plans for each site utilizing the electronic base
survey a n d G e o t e c h n i c a I R e p o r t information provided by the City of
Owasso. The following outlines activities within this phase:
Sports Park aquatic feature (Budget $760,000)
A) We will develop layout and plans for a new aquatic facility, this area would include some
or all of the following items in this area:
1. This area will be design as a master plan to show currently funded items and future
expansions. This will allow for the proper sized detention facility to be designed
without jeopardizing future expansions.
2. The master plan will include refining the south entry drive and parking lot layout. This
work will be engineered and finalized by the city for in -house construction.
3. A splash pad divided into multiple pods with possible theme or different themes and
including a pass through water system generally consisting of multiple upright spay
toys as well as multiple ground spray nozzles situated on a concrete pad, color
graphics may be considered on the pad if budget allows, a vault with valve manifold
and backflow device, and an above grade programmable controller. This feature does
not require state approval.
4. Use of tower slides with formed slide run outs (no body of standing water) including
recirculation pumping and filtration system. This feature requires state permitting and
approval.
5. Work with the city to provide utility connections to city lines as required for the
operation of the facility.
6. Development of a seating plaza adjacent to the splash pad including but not limited to
a shade structure or multiple shade structures, fencing, benches and picnic tables with
a sidewalk system connecting the different components of the facility and the existing
parking lot within the park.
B) Prepare and provide to the city a color rendering of the facility for public display and or
approvals.
C) Schedule and attend a team meeting with the city staff to go over the Conceptual design
package.
D) Prepare architects probable cost for the project.
Sports Park 5K Trail (Budget $830,000)
A) The trail would generally circle the entire Sports Park perimeter to create a full 5K trail
system to host running and walking events.
B) The trail would generally include:
1. The trail will consist of approximately 16,400 Linear Feet of asphalt trail
2. The trial will be 10' Wide.
ATTACHMENT "A"
Page 2
3. The trail will be constructed with an aggregate base material and asphalt surfacing.
4. The trail will follow the general path that has been depicted on the master plan
prepared by the city of Owasso staff.
C) Proposed features along the trail would include but not limited to:
1. Construction of a trail head at an existing parking area.
2. Drinking fountain and signage.
3. The trail will contain benches for resting and enjoying the natural scenery, and could
also include measured distance markers for more accurate timing.
D) Prepare and provide to the city a color rendering of the facility for public display and or
approvals.
E) Schedule and attend a team meeting with the city staff to go over the Conceptual design
package.
F) Prepare architects probable cost for the project.
Ravola Splash Pad Expansion ($300,000)
B) We will develop layout and plans for expansion of the splash pad facility, this area would
include some or all of the following items in the new area:
1. A splash pad with a pass through water system generally consisting of multiple upright
spay toys as well as multiple ground spray nozzles situated on a concrete pad, color
graphics may be considered on the pad if budget allows, a vault with valve manifold
and backflow device, and an above grade programmable controller.
2. Work with the city to provide utility connections to city lines as required for the
operation of the facility.
3. Development of a seating plaza adjacent to the splash pad including but not limited to
a shade structure or multiple shade structures, benches and picnic tables with a
sidewalk connecting the facility an existing parking lot within the park.
C) Prepare and provide to the city a color rendering of the facility for public display and or
approvals.
D) Schedule and attend a team meeting with the city staff to go over the Conceptual design
package.
E) Prepare architects probable cost for the project.
3. Preliminary Design Phase
Following owner's review and acceptance of the conceptual plans, we will prepare the
preliminary plans incorporating any comments or revisions requested by the city. The
following outlines the necessary activities within this phase:
A) Develop preliminary construction documents base on conceptual designs approved in the
previous phase of work. Including:
1. Develop plan and layout sheets
B) Schedule and attend a team meeting with the city staff to go over the 75% preliminary
construction document package.
C) Prepare architects probable cost for each on the three projects.
ATTACHMENT "A"
Page 3
Final Design Phase
Following the owner's review and acceptance of the preliminary plans, we will prepare the
final construction documents incorporating any comments or revisions requested by the city.
The following outlines the necessary activities within this phase:
A) Develop final construction documents based on the approval of the preliminary plans in
the previous phase of work. Including:
1. Finalize all plans, and construction details.
2. Prepare necessary bidding specifications.
3. Prepare architects probable cost for each on the three projects.
B) Schedule and attend a team meeting with the city staff to go over the 100% final
construction document package.
C) Deliver bid packages for the city to advertise or negotiate a construction contract.
5. Bidding and Construction Administration Phase
Assist the city with bidding and construction administration. The city will be responsible for
the day to day inspections. The following outlines PDG involvement in this phase.
A) Answer questions from bidders.
B) Issue addendum during the bidding phase
C) Assist the city in bid evaluation
D) Answer questions by email or phone throughout the project
E) Assist the city and prepare Request for Information (RFI) and Request for Proposals (RFP)
throughout the project.
F) Assist the city and prepare Change Orders (CO) throughout the project.
G) Make site visits during construction a minimum of bi- weekly and weekly as necessary each
including a Construction Observation Report (COR).
H) Assist and attend the final walk through with the contractor including a Punch List
prepared by PDG.
6. Basic Compensation
We will execute the above described scope of Basic Services as indicated in items 1 through 5
for a lump sum of $160,000.00 with the following breakdown:
Sports Park aquatic feature (Budget $760,000)
1. Programming & Conceptual Design Phase $ 1,500.00
2. Preliminary Design Phase $21,000.00
3. Final Design Phase $29,000.00
4. Bidding &Construction Administration Phase 13 000.00
Total Fee for this Site 64,500.00
Sports Park Trail (Budget $830,0001
1. Programming & Conceptual Design Phase $ 1,500.00
2. Preliminary Design Phase $22,500.00
3. Final Design Phase $30,000.00
4. Bidding &Construction Administration Phase 14 500.00
Total Fee for this Site 68,500.00
Sports Ravola Splash Pad Expansion ($300,000)
1. Programming & Conceptual Design Phase
2. Preliminary Design Phase
3. Final Design Phase
4. Bidding &Construction Administration Phase
Total Fee for this Site
$ 1,500.00
$ 8,000.00
$12,000.00
5,500.00
27,000.00
ATTACHMENT "A"
Page 4
Additional Services
Any services requested which are not included under the basic scope of service in this proposal
will be passed on as an hourly fee or can be quoted as a lump sum upon request. All additional
fees will be approved in advance by the owner. The following hourly rates will apply:
Hourly Rates
Principal........................ ............................... $135.00
Lead Project Designer /Project Manager ... $115.00
Project Designer ......... ............................... $ 95.00
Designer /Production ..... ..............................$ 85.00
Billings for services are sent out monthly for work in progress or at the completion of the
project or a specified phase of work. Terms of payment are "Net 30 Days" from the date of the
invoice.
0_Tl'-_'_1YW_'t'--t Limifs.
TO:
The Honorable Mayor and City Council
FROM:
Juliann M. Stevens
Deputy City Clerk
SUBJECT:
Sales Tax Watchdog Committee
DATE:
August 7, 2015
BACKGROUND
The Sales Tax Watchdog Policy Statement approved by the City Council on February 15, 2011
sets the regular meetings dates of the committee for the fourth Monday in January and July of
each year.
In addition, the policy states the committee shall consist of fourteen members, of which four
positions are to serve as a Member at Large.
Staff is proposing changes to each of these items contained in the policy document.
PROPOSED CHANGES:
Regular Meeting Dates - Meeting participation is especially important with only two meetings
per year. Participation during the July meeting is typically low due to summer vacations. During
their regular meeting of July 27, 2015, staff proposed rescheduling the meetings away from the
summer months. The committee discussed the proposal to change the meeting months from
January and July to March and September. Following the discussion, the committee voted
unanimously to recommend a policy amendment to the City Council changing the regular
meeting months to March and September. The meeting dates would remain on the fourth
Monday.
Committee Make -up - The 2011 Policy Statement identifies the committee as a fourteen
member body, of which four positions serve as Member at Large. As far back as 2006 records,
there have consistently been fifteen members of the committee, of which five positions serve as
Member at Large. Staff is proposing amending the Policy Statement to reflect the actual
number of committee members.
Should the Council desire to change the meeting dates and the number of committee
members, approval of a policy revision will be needed.
ATTACHMENTS:
Sales Tax Watchdog Memorandum dated July 22, 2015
Policy Statement (revised) dated February 15, 2011
The City Wit out Limits.
TO: Sales Tax Watchdog Committee Members
City of Owasso
FROM: Sherry Bishop
Assistant City Manager
SUBJECT: Proposal to Change Meeting Dates
DATE: July 22, 2015
BACKGROUND:
Originally created by the 1988 sales tax election, the Watchdog Committee meets regularly to
review the restricted use of the third -penny sales tax.
The Sales Tax Watchdog Committee - City Council Policy Statement (revised February 15, 201 1)
includes the statement that the committee shall meet not less than twice a year on the fourth
Monday of January and July.
Due to summer vacations, the July meeting attendance is usually light. Rescheduling meetings
away from the summer months might improve attendance. Meeting participation is especially
important with only two meetings a year.
PROPOSAL:
Staff proposes that the committee consider changing the regular meeting dates to March and
September instead of January and July.
The meeting dates are included in the City Council approved policy statement, so a change
would necessitate a policy revision. Should the committee desire to change meeting dates,
staff would recommend the City Council approval of a policy revision.
ATTACHMENT:
Policy Statement dated February 15, 2011
POLICY STATEMENT (revised)
OWASSO CITY COUNCIL
CITY OF OWASSO, OKLAHOMA
The Sales Tax Watchdog Committee was initially formed as a part of the 1988 Sales Tax Extension
for the purpose of providing a body of representatives from various interest groups within the
Owasso community to monitor the use of the designated third penny of local sales tax.
Individuals from the representative group as well as from at large are appointed to this
committee by the Mayor and confirmed by the City council. Such persons are charged with
meeting on a regular basis to review the status of capital improvement projects funded by the
third penny sales tax. The passage of Ordinance Number 763 and 766 by the City Council as
well as the subsequent approval of such ordinances by the qualified electors of the City of
Owasso assured a continuation of the Sales Tax Watchdog Committee and the oversight given
by such committee.
In order to ensure the integrity of the composition of the Sales Tax Watchdog Committee, the
City Council of the City of Owasso adopts the following criteria as guidelines for the future
appointments to the Owasso Sales Tax watchdog Committee.
1. Each appointee must be a resident within the area defined a the Owasso fenceline
and /or school district (herein referred to as the "service area ") and must not be presently
serving in any elective or other Council appointed position with the City of Owasso;
2. NEWS MEDIA APPOINTMENT - An individual who conducts media - related activities
within the service area as their primary career or business;
3. RETAIL BUSINESS APPOINTMENT - An individual who operates a retail outlet, that being
a business conducting direct sales to the public within the service area;
4. SERVICE BUSINESS APPOINTMENT - An individual who operates a service business, that
being a business providing direct services to the public within the service area;
5. EDUCATION APPOINTMENT - An individual employed by and actively engaged in an
Owasso school, either as an administrator or a teacher, and who resides in the service
area;
6. RECREATION APPOINMTENT - An individual who is an active member of an organized
group promoting the development of amateur sports and recreation in the service
area;
7. BUILDING INDUSTRY APPOINTMENT - An individual who is engaged in real estate
improvement consisting of construction and /or development and having his /her primary
business within the service area;
8. SENIOR CITIZEN APPOINTMENT- An individual who has attained the age of 60 years or
more and who resides within the service area;
Original Policy Statement approved by City Council April 20, 2004
Revision February 15, 2011
9. FINANCIAL APPOINTMENT - An individual who is an officer or employee of a financial
institution engaging in banking, the brokerage of stocks or bonds, or other major financial
activity within the defined service area; and,
10. MEMBER AT LARGE APPOINTMENT - An individual who is a resident within the service
area.
The Sales Tax Watchdog Committee shall consist of fourteen (14) members selected from the
following:
News Media
Retail Business
Service Business
Education
Recreation
Building Industry
Senior Citizen
Financial
Members at Large
One Position
Two Positions
Two Positions
One Position
One Position
One Position
One Position
One Position
Four Positions
A vacancy in any appointed position is hereby declared to exist upon the occurrence of any of
the following events, to -wit:
Any appointee absent from more than one -half of all regular or special meetings in any
twenty -four (24) consecutive month period;
2. Any appointee who moves his /her residence out of the service area; or,
3. Any appointee who is no longer employed or engaged in the category from which
he /she was appointed.
The City Council shall be the sole judge of the qualifications of the appointees. Once a
vacancy has been determined to exist by the City Council, the City Council shall appoint an
individual possessing the requisite qualifications to serve from the respective category on the
Sales Tax Watchdog Committee.
The Sales Tax watchdog Committee shall meet not less than two (2) times per fiscal hear. Such
two regular meetings are hereby set for the fourth Monday of January and the fourth Monday of
July, and thereafter the fourth Monday's in January and July of each succeeding year
thereafter.
Original Policy Statement approved by City Council April 20, 2004
Revision February 15, 2011
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Linda Jones, Finance Director
SUBJECT: Proposed Water and Sewer Rate Increases
DATE: August 7, 2015
BACKGROUND:
During the July worksession, the Council discussed staff's proposal to increase water and sewer
rates. An item has been included on the August worksession to allow for additional discussion
and review of the proposed resolutions setting the new rates for water and sewer service. Staff is
proposing the new rates for water and sewer service to become effective October 1, 2015.
COMPARISION OF FEES AND TAXES:
Questions were raised at the July worksession regarding how the proposed fees and taxes
compared to other municipalities. Additional research has been done since that time
comparing utility rates, along with sales and property taxes between municipalities. The result of
that research is attached.
Note that the composition of city funding for police, fire, and streets varies significantly between
municipalities. Texas, for example, uses property taxes to fund a much larger share of city costs.
On the other hand, Oklahoma relies primarily on sales tax and user fees. However, by including
all three major sources of revenue in the comparison, one can more easily gauge the total cost
of city services for a typical taxpayer.
ACTION REQUIRED:
Rate changes require the approval of the Owasso Public Works Authority and the Owasso City
Council through Trustee Resolution and City Council Ordinance.
ATTACHMENTS:
Comparison of Fees and Taxes
Proposed Resolution
Staff Memorandum dated July 10, 2015
Typical monthly residential customer charges
Water at 7,000 gallons
Sewer at 5,000 gallons
Stormwater
Admin Fee
Total monthly utility bill
Ambulance
Monthly cost
Annual cost
City property taxes on $150,000 home
Annual City cost to residential customers
City Sales Tax
*2015 tax levy not yet set; amount estimated the same as 2014
* *From Oklahoma Tax Commission
8/7/2015
CITY OF OWASSO
COMPARISON
OF TAXES AND FEES TO SURROUNDING MUNICIPALITIES
Owasso
HIS
Proposed
Broken
FY15 Sand
.FY16Sand
Rogers
Washington
Owasso
FYI Rates ':
Jenks
Arrow
Collinsville
Springs
Springs
RWD 3
RWD 3
FY15 Tulsa
FYI Tulsa
Bartlesville
Edmond
Bartlett IN
Frisco, TX
Plano, TX
$
41.97
$ 45.05
$
44.14
$
3118
$
40.22
$ ,42.05
$ ; 43.32
$ 41.50
$ 41.80
$
28.95
$ ! 30.98 :
$
28.84
$ 41.24
$ 14.80
$ 33.70
$ 28.18
'.. 21.72
23.72
15.03
19.40
22.54
32.24 ,
33.19 !
N/A
N/A
28.20
24.38
25.30
11.11
32.80
30.03
3.00
3.00 .
2.00
4.77
2.00
5.00
5.15
N/A
N/A
: 5.92
N/A
3.00
N/A
2.05
3.15
N/A
N/A -
N/A
N/A
7.50
N/A
N/A
N/A
N/A
'.:N /A
N/A
N/A
-
-
$
66.69
$ 71.77 1
$
61.17
$
57.35
$
72.26
$ 79.29 '
$ :. 81.66 '.
$
63.07
$
53.22
$ 69.54
$ 25.91
$ 68.55
$ 61.36
7.00
4.00 `.
2.00
5.45
6.50
; 3:25
325
5.45
5.50
300
33.33
57.50
$
73.69
$ 75.77:
$
6117
$
62.80
$
78.76
$ 82.54
$ , 84.91:
$ -
$
$
68.52
$
$
58.72
$ 72.54
$ 59.24
$ 68.55
$ 118.86
$
884.28
$ 909.24 -.
$
758.04
$
753.60
$
945.12
$ 990.48
$ 1,018.92'.
$ -
$
$
822.24
'..
$
704.64
$ 870.48
$ 710.88
$ 822.60
$ 1,426.32
10
10:
'
277
283
-
173
173' *
! 354
245
-
608
690
586
$
895
$ 920 -
$
1,035
$
1,036
$
945
$ I 1,164
$ 1,192 `:
$
1,176
$
950
$ 870
$ 1,318
$ 1,513
$ 2,013
'., 3.5007.
3.500 %I
3.000%
3.000%
3.750%
. 3.500%
3.500 %!
3.1007.
3.000%
3.750%
0.500%
2.000%
2.000%
OWASSO PUBLIC WORKS AUTHORITY
RESOLUTION 2015-
A RESOLUTION OF THE OWASSO PUBLIC WORKS AUTHORITY ESTABLISHING WATER
SERVICE RATES WITHIN AND WITHOUT THE CORPORATE LIMITS OF THE CITY OF
OWASSO, SANITARY SEWER SERVICE RATES, AND METERED FIRE HYDRANT RATES AND
FEES, AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, The Owasso Public Works Authority desires to establish the following rates for the
provision of water service effective October 1, 2015:
Usage Tier Rates I Volume -,Rate er 1;000 gallons
Useis;Inside the:` Users Outside the
Cor orate Limits Corporate Limits
First 1,000 gallons Minimum Meter`Charge Minimum Meter Charge
2,000 gallons $5.46!; $6.55
— cu,vvv: y.
gallons or
WHEREAS, The Owasso Public Works'Authority desires to establish the following rates for the
provision of sewerseJvice effective
October 1, 2015:
Sewer Fee
Base'Fee Volume Rate Per 1,000 Gallons
$7.47 $3.25
WHEREAS, The Owasso Public Works Authority desires to establish the following rates, fees
and stipulations for metered fire hydrant water usage:
• Deposit per meter of $750.00
• Minimum Meter Charge of $75.00
• Non - refundable service initiation fee of $10.00
• Water usage rate based on aforementioned tiered rate system
• Penalty for failure to report meter readings by the tenth (10th) day of
each month of $25.00
minimum Meter Char a for First 1,000 gallons
Meter Size
-
Users Inside the
Corporate Limits
Users Outside the
Corporate Limits
3/4"
$11.94
14.33
1 "
$12.84
$:15.41
14.84
17:81
2"
$15.84
19.01,.
3"
$30.84
$37.01
4"
$35.84
$43.01
6"
$50:84
61.01
Hydrant
175 nn `
Ki e
Usage Tier Rates I Volume -,Rate er 1;000 gallons
Useis;Inside the:` Users Outside the
Cor orate Limits Corporate Limits
First 1,000 gallons Minimum Meter`Charge Minimum Meter Charge
2,000 gallons $5.46!; $6.55
— cu,vvv: y.
gallons or
WHEREAS, The Owasso Public Works'Authority desires to establish the following rates for the
provision of sewerseJvice effective
October 1, 2015:
Sewer Fee
Base'Fee Volume Rate Per 1,000 Gallons
$7.47 $3.25
WHEREAS, The Owasso Public Works Authority desires to establish the following rates, fees
and stipulations for metered fire hydrant water usage:
• Deposit per meter of $750.00
• Minimum Meter Charge of $75.00
• Non - refundable service initiation fee of $10.00
• Water usage rate based on aforementioned tiered rate system
• Penalty for failure to report meter readings by the tenth (10th) day of
each month of $25.00
NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS
AUTHORITY, THAT:
Section One: From and after the effective date of this Resolution (as hereinafter set forth),
the charge by the Authority for water service, sewer service, and metered
fire hydrant usage shall be adjusted in accordance with the above -
referenced recital paragraphs in accordance with authority established by
Part 17, Chapter 1 of the City of Owasso, Code of Ordinances.
Section Two: The water rates, sewer rates, and metered fire hydrant rates and fees
established pursuant to the Resolution shall become effective with the first
utility billing cycle in October 2015.
PASSED, ADOPTED AND APPROVED THIS DAY OF , 2015.
ATTEST:
Sherry Bishop, Authority Secretary
APPROVED AS TO FORM:
Julie Lombardi, Authority Attorney
N
OWASSO PUBLIC WORK AUTHORITY
Jeri Moberly, Chair
T out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Linda Jones, Finance Director
SUBJECT: Proposed OPWA Rate Increases
DATE: July 10, 2015
BACKGROUND:
The Owasso Public Works Authority provides water, sewer, and refuse for the City of Owasso.
While the cost of providing service has increased annually, the sewer rates charged to
customers have not increased since 2012. Increased costs such as labor and capital have not
been recovered by the City. As a result, on an accrual basis, the City of Owasso averaged a
$338,000 (10 %) net operating loss in sewer operations over the past three years.
In order for the City to begin the process of recovering increased costs, staff proposes effective
October 1, 2015, a fifty -cent monthly sewer base increase plus an additional thirty cents per
thousand gallons. The proposed average increase to residential sewer customers would be $2
per month or $24 per year. The rate increase is estimated to generate an additional $250,000
annually.
Additionally, the Owasso Public Works Authority purchases treated water from the City of Tulsa.
On March 31, 2015, the City of Tulsa notified Owasso of a water rate increase effective October
1, 2015. Rates for water purchased by the OPWA from the City of Tulsa will increase by 7% again
this year. This is the sixth consecutive annual 7% rate increase by the City of Tulsa. While the past
five years, the City of Owasso has only passed on the increased cost of water to customers,
other increased costs of labor, supplies, and capital have been absorbed by the OPWA. As a
result, the OPWA fund balance is being depleted.
In order for the OPWA to recover increased costs, staff proposes a rate increase of forty -four
cents per thousand gallons of water usage to customers inside the city limits plus the respective
monthly increase based on the size of meter effective October 1, 2015. Staff further proposes
that rates for customers outside the city limits continue to be 20% more than rates for customers
within the city limits in accordance with the previous OPWA resolution establishing the different
rate structures for customers outside the city limits.
Staff further recommends doing a more comprehensive rate study prior to adoption of next
year's budget to enable preparation of a recommendation to bring all utility services into a net
positive cash flow position over the next three years.
ATTACHMENTS:
Utility Bill Comparison
OPWA
Total Utility Bills
Single Family Residential Customers
2,000 gals. sewer 5,000 gals. sewer 8,000 gals. sewer
3,000 gals. water 7,000 gals. water 12,000 gals. water
Low Usage: Avg Usage: High Usage:
Usage:
Water gallons 3,000 7,000 12,000
Sewer gallons 2,000 5,000 8,000
Current Rate Billing:
Water
$ 21.54 $
41.97 $
67.77
Sewer
12.87
21.72
30.57
Refuse
13.95
13.95
13.95
Ambulance
4.00
4.00
4.00
Total
$ 52.36 $
81.64 $
116.29
Proposed Rate Billing:
Water $
22.86 $
45.05 $
73.05
Sewer
13.97
23.72
33.47
Refuse
13.95
13.95
13.95
Ambulance
4.00
4.00
4.00
Total $
54.78 $
86.72 $
124.47
Percentage increase 4.62% 6.22% 7.03%
Utility Bill Comparison
$140
$120
$124.47
$116.29
$100
$80
$86.72
$81.64
$60
S40
552.36
$54.78
$20
$0
Low Usage.
Avg Usage:
High Usage:
3,000 gals. water
7,000 gals. water
12,000 gals. water
2,000 gals. sewer
5,000 gals. sewer
8,000 gals. sewer
Total monthly bill for city single - family residential
customers
Current Rate OProposetl Rate
0 Tl City wil out Limits.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Julie Trout Lombardi
City Attorney and General Counsel
SUBJECT:
Amendment to 2 -41 1(H), Items Previously Voted Upon by Council
DATE:
August 7, 2015
BACKGROUND:
Pursuant to a request by Councilor Bonebrake, staff has drafted a proposed amendment to
Section 2-411 of the Owasso Code of Ordinances. The proposed amendment would create an
additional exception to the prohibition contained in 2-411 (H) which prevents the Council from
hearing an item of new business when the item has been voted upon within the past six months.
Currently, the Council may consider such an item only if councilors have been sworn into office
since the item was voted upon or the item concerns litigation in which the City is, or will be,
involved. The proposed amendment would allow an item previously voted upon within a six
month period to be reintroduced to the Council if a motion to reintroduce is approved by a
simple majority of councilors present.
The proposed amendment was previously discussed by the Council at the July work session.
PROPOSED ACTION:
Staff will continue to review the proposed amendment to 2 -41 1(H), and will again bring the
matter for Council consideration at the September worksession.
ATTACHMENT:
Proposed Amendment to 2-411 (H)
SECTION 2 -411 RULES OF DEBATE
A. Mayor or vice -mayor may debate and vote. The mayor, vice -mayor or
temporary chairman, as the case may be, may move, second and debate from the
chair, subject only to such limitations of debate as are by these rules imposed on all
members and shall not be deprived of any of the rights and privileges of a council
member by reason of acting as the presiding officer.
B. Getting the floor, improper references to be avoided, interruptions. Every
member desiring to speak shall address the chair, and say, "Mr. Mayor ", and such
member shall not proceed with the member's remarks until named and recognized by
the presiding officer. If any member is speaking, or otherwise transgresses the rules of
the city council, the mayor shall, or any member may, call such person to order, and the
member called to order shall immediately cease, unless permitted to explain, and the
council, if appealed to, shall decide without debate. If the decision be in favor of the
member called to order, he shall be at liberty to proceed. If against him and the case
requires, he shall be liable to the censure of the council. No person shall speak more
than twice on the same question, unless permitted by the council. No member of the
councii shall leave his seat to speak to any other member of the council or any other
person in the council chamber without first obtaining permission of the mayor. When
the city council is in session, or when a member is speaking, or the city clerk is reading
any paper to the city council, no member shall in any way disturb the proceedings of the
city council. No member of the city council shall be permitted to talk upon any one
given subject longer than five (5) minutes at any given meeting, except when
permission be granted for an extension of time by a two- thirds (2/3) vote of the
members present at such meeting of the council. No members of the council shall, at
any time in addressing any meetings thereof, indulge in any personalities or indecorous
language or in any matters or things not pertaining to the subject under discussion. The
right cf the floor of the council shall be accorded only to the members of the council and
to the appointive officers of the city unless otherwise provided for herein.
C. Privilege of closing debate. A council member moving for the adoption of an
ordinance or resolution shall have the privilege of closing the debate thereon. In all
other cases the closing of debate shall be governed by the presiding official unless by
two- thirds (2/3) vote of the members present at such meeting the council decides to
extend debate for a time certain.
D. Motion to reconsider. A motion to reconsider may be made either
immediately during the same session, or at a recessed and reconvened session thereof
only. Such motion need not be made by one not of the prevailing side, and be
seconded by any council member. Such motion shall take precedence over all other
motioc;s and it shall be debatable.
E. Remarks of council members when entered in the minutes. Any council
member may request, through the presiding official, the privilege of having an abstract
of the council member's statement on any subject under consideration by the council
1
entered in the minutes. If the council consents thereto, such statement shall be entered
in the minutes.
F. Synopsis of debate -when entered in the minutes. The city clerk may be
directed by the presiding official, with consent of the council, to enter in the minutes a
synopsis of discussion on any question coming regularly before the council.
G. Motions. When a question before the council contains several propositions,
any member may call for a division of the question so as to vote on each proposition
separately. Unless such request for division is made, after preliminary discussion of an
agenda item, the mayor shall, consistent with these rules, call the matter for
determination by the council. Subsequent to the mayor calling the matter for
determination, the procedure shall be as follows:
?. Main motion. Any member of the council desiring to offer a motion on a
particL,iar agenda item shall so indicate by raising his or her hand to obtain the mayor's
recognition. Subsequent to the mayor recognizing the member, the member will
thereupon, in clear and concise terms, move to:
a. Continue the matter;
b. Table the matter indefinitely;
c. Take a certain course of action;
d. Approve for award a bid pending the signing of the contract and
furnishing the required bond;
e. Adoption of Ordinance No. and that the reading of the
ordinance be waived;
f. Adoption of Resolution No. and that the reading of the
resolution be waived;
g. Approve or reject the claim of in the amount of; or
h. Approve consent agenda items.
Thereafter, members desiring to second such motion shall so indicate to the mayor by
raising the member's hand. Subsequent to the main motion receiving a second, the
mayor shall call for a vote; whereupon, the city clerk shall in varying _order, with the
mayor being called last, call for a roll call vote. In all cases, the member making the
motion, the member seconding the motion and the vote of the members thereon shall
be entered in the minutes of the council. Every council member abstaining from voting
on a motion or being silent to same shall be recorded as having cast a negative vote on
such r;- after.
2. if no member offers a motion on an agenda item, the mayor shall again
call for a. motion. If no motion is presented after the second calling, the mayor shall
declare the item fails for lack of motion. Similarly, if no one seconds another member's
motion,, the mayor shall, after calling twice therefore, declare that the motion fails for
lack o! a second.
3. Upon a motion having been offered and seconded, the mayor shall call
for a vote.
4. Any time prior to the mayor's calling for vote of the council, a member
may move to amend the motion, which shall require a second. An amendment must be
germane to the main motion and be accepted by the member making the main motion
and the member seconding same, if applicable.
FL Items previously voted on by council. An item previously decided by the city
council may be placed on the agenda as a new item of business only under the
following circumstances:
I. When the vote by the city council occurred at least six (6) months before
the item again appears on the agenda;
2. When a motion to reintroduce the item is approved by a majority vote of
the council within six (6) months of the council's original vote on the item. A motion to
reintroduce may be placed on the same agenda as the item proposed for reintroduction.
No item shall be proposed for reintroduction to the council more than two (2) times in a
six (6) month period following the council's original vote on the item.
Annually, when council members have been sworn into office and the
item was voted on by the previous council.
&A. This section shall not apply to any matters dealing with initiation,
prosecution, defense or settlement of litigation brought by or against the city, its
employees or agencies.
(Ord. No. 347, 11/5/85)
3
The Gity Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Julie Trout Lombardi
City Attorney and General Counsel
SUBJECT: Proposed Resolution to Allow Municipal Court to Assume Jurisdiction of Juveniles
DATE: August 7, 2015
BACKGROUND
Pursuant to the last census taken, population of the City of Owasso exceeds 25,000 residents.
Accordingly, it is necessary for the City of Owasso to adopt a resolution, to be filed with the
district courts in Tulsa and Rogers Counties, so that the Owasso Municipal Court may continue
adjudicating juvenile offenses arising out of municipal ordinance violations. Title 10A, Section 2-
2-103(A) of the Oklahorna State Statutes requires that municipalities with a population of at least
25,000 adopt a written resolution to assume jurisdiction of municipal offenses committed within
their city by juveniles. Section 2- 2- 103(A) further requires that, once approved, the resolution be
filed with the district court.
Proposed Resolution 2015 -14 states that the City of Owasso desires to continue adjudicating
violations of municipal ordinances committed by juveniles, and to continue establishing,
developing and implementing prevention and early intervention programs such as Youth Court,
While the Owasso Municipal Court currently assumes jurisdiction of minors charged with the
violation of a municipal ordinance, and has done so for many years, it is now necessary to
adopt the proposed resolution to comply with l0A O.S. §2- 2- 103(A).
Approval of this resolution, and subsequent filing with the district courts in Tulsa and Rogers
Counties, will permit the City of Owasso's Municipal Court to continue adjudicating juvenile
offenses of municipal ordinances.
PROPOSED ACTION:
Approval of proposed Resolution 2015 -14 assuming jurisdiction of municipal court cases involving
juveniles.
ATTACHMENT:
Proposed Resolution 2015 -14
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2015 -14
A RESOLUTION ASSUMING JURISDICTION OF MUNICIPAL COURT CASES INVOLVING
JUVENILES.
WHEREAS, Title 10A, Section 2- 2- 103(A), of the Oklahoma State Statutes provides that a
municipality with a population of at least twenty -five thousand (25,000) may, by written
resolution filed with the district court, assume jurisdiction of cases involving children under the
age of eighteen (18) years of age charged with violating any municipal ordinance;
WHEREAS, the City of Owasso has a population that exceeds twenty -five thousand
(25,000);
WHEREAS, the City of Owasso desires to continue to establish, develop and implement
various prevention and /or early intervention programs for local juvenile misdemeanor offenders,
as permitted by 10A O. S. §2- 2- 103(A), and to assume jurisdiction of cases involving children
under the age of eighteen (18) years of age charged with violating certain municipal
ordinances,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, that the City of Owasso Municipal Court may assume jurisdiction of cases involving
children under the age of eighteen (18) who are charged with violating municipal ordinances
relating to:
1. Assault
2. Assault and Battery
3. Battery
4. Carrying Harmful Weapon
5. Contempt of Court
6. Curfew
7. Disorderly Conduct
8. Failure to Appear for a Court Appearance
9. Failure to Comply with a Court Order
10. False Representation to an Officer
11, Firework Violation
12. Larceny
13. Possession of Alcoholic Beverage
14. Possession of Low Point Beer
15. Possession of Marijuana
16. Possession of Drug Paraphernalia
17. Possession of Tobacco by a Minor
18. Public Intoxication
19. Resisting an Officer
20. Trespassing
21. Truancy
22. Vandalism
23. Violation of any Traffic Ordinance
24. Any other applicable city ordinance
THE CITY OF OWASSO reserves the right to decline prosecution for the enumerated
offenses, and to refer any violations alleged to have been committed by the juvenile to county
juvenile authorities for further prosecution.
APPROVED AND ADOPTED this _ day of August, 2015 by the City Council of the
City of Owasso, Oklahoma.
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Trout Lombardi, City Attorney
2
Jeri Moberly, Mayor