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Home My WebLink About2015.09.15_OPWA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE SEP i 1, Y015 n OWASSO PUBLIC WORKS AUTHORITY City Clerk's Office Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, September 15, 2015 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Invocation Matt Feldi, Associate Pastor of Bible Church of Owasso 3. Flag Salute 4. Roll Call 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • September 1, 2015 Regular Meeting • September 8, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report 6. Consideration and appropriate action relating to items removed from the Consent Agenda 7. Consideration and appropriate action relating to a budget amendment for FY 2014 -15 Budget Carryover for re- appropriation in the FY 2015 -16 budgets Linda Jones Staff recommends approval of a FY 2016 budget amendment increasing the appropriation for expenditures by $604,261. 8. Consideration and appropriate action relating to the purchase of a refuse vehicle and declaring a vehicle as surplus and authorizing disposal Tim Doyle Staff recommends approval to purchase a 2016 Freightliner /Heil 20 -yard compactor body, rear load refuse collection vehicle in the amount of $146,279 from United Engines of Oklahoma City, Oklahoma per the Oklahoma State Bid Contract. Staff further recommends the 1997 International /Heil rear load vehicle be declared as surplus and authorize disposal. Owasso Public Works Authority September 15, 2015 Page 2 9. Report from OPWA Manager 10. Report from OPWA Attorney 11. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 12. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, September 11, 2015. Sherry Bisho City Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 1, 2015 The Owasso Public Works Authority met in regular session on Tuesday, September 1, 2015, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, August 28, 2015. 1. Call to Order Chair Jeri Moberly called the meeting to order at 7:46 pm. 2. Roll Call Present Absent Chair - Jeri Moberly Trustee - Bill Bush Vice - Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - August 18, 2015 Regular Meeting B. Approve claims Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling 634,131.26. Also, included for review was the payroll report for 08/22/15. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. New Business None Owasso Public Works Authority September 1, 2015 Page 2 8. Adjournment Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried 4 -0 and the meeting adjourned at 7:47 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, September 8, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, September 8, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 pm on Thursday, September 3, 2015. 1. Call to Order Mayor /Chair Moberly called the meeting to order at 6:03 pm. Present Absent Mayor /Chair - Jeri Moberly None Vice - Mayor /Vice -Chair - Lyndell Dunn Councilor /Trustee - Doug Bonebrake (arrived at 6:30 pm) Councilor /Trustee - Bill Bush Councilor /Trustee - Chris Kelley A quorum was declared present. 2. Discussion relating to the Capital Improvement Plan (CIP) Project List Teresa Willson and Roger Stevens presented the item and discussion was held. It was further explained the required public hearing would take place during the September 15, 2015 Council meeting. 3. Discussion relating to an application for Surface Transportation Funds (E 96 +h St N & N 145th E Ave) Dwayne Henderson presented the item and discussion was held. It was further explained that a proposed resolution would be submitted for Council consideration and action during the October 6, 2015 meeting. 4. Discussion relating to Community Development items A. Pelivan Contract renewal B. Annexations - OA 15 -05, OA 15 -06, OA 15 -07 Bronce Stephenson presented item A and discussion was held. It was further explained that a proposed renewal agreement would be submitted for Council consideration and action during the September 15, 2015 meeting. Karl Fritschen presented item B and discussion was held. It was further explained that each annexation request would be placed on the September 15, 2015 Council agenda for consideration and action. Discussion relating to the purchase of the radio system upgrade Larry White presented the item and discussion was held. It was further explained that proposed purchase contract would be placed on the October 6, 2015 Council agenda for consideration and action. 6. Discussion relating to Finance items A. Carryover Budget FYI to FYI B. Financing Police vehicle purchases Linda Jones presented items A and B and discussion was held. It was further explained that item A would be placed on the September 15, 2015 Council and OPWA agendas for consideration and action and item B would be placed on the October 6, 2015 Council agenda for consideration and action. Owasso City Council /OPWA /OPGA September 8, 2015 Page 2 Discussion relating to the request for an opinion from the Oklahoma Attorney General regarding the Interlocal Cooperative Jail Financing Agreement (Tulsa County Criminal Justice Authority) Julie Lombardi presented the item and advised there will be no further discussion or council action until additional information is received. No discussion held. 8. Discussion relating to the annual Mayoral election process Mayor Moberly presented the item and discussion was held. An opportunity for additional discussion will be placed on the March or April 2016 worksession agenda prior to the mayor and vice -mayor election in May. 9. Discussion relating to City Manager items • Tulsa's Future III - Mr. Lehr presented the item and staff's intention to continue participation in the program. Discussion was held. • Election date changes - Mr. Lehr advised of new legislation affecting election dates conducted by the County Election Board and how the changes will affect future Owasso elections. Discussion was held. • Monthly Sales Tax Report - Linda Jones presented the sales tax report. Discussion was held. • City Manager Report - Mr. Lehr reported that Teresa Willson, IT Director, returned from a conference in Washington D.C. where she was invited to present information on the city's use of the NextDoor social media tool. 10. City Council /Trustee comments and inquiries Mayor Moberly provided an update on the Tulsa Regional Chamber intercity visit to Nashville, TN with area elected officials, regional business, chamber, and civic representatives. 11. Adjournment The meeting adjourned at 8:17 pm. Jeri Moberly, Mayor /Chair Juliann M. Stevens, Minute Clerk Claims List 9/15/2015 Budget Unit Title Vendor Name Payable Description jPaymentAmount OPWA ADMINISTRATION UNIFIRST HOLDINGS LP UNIFORM CLEANING 36.76 ZEE MEDICAL, INC REPLENISH FIRST AID SPLY 69.65 JPMORGAN CHASE BANK LOWES - DOWNSPOUT 12.33 JPMORGAN CHASE BANK OFFICE DEPOT -STAMP 27.74 JPMORGAN CHASE BANK BEST BUY - KEYBOARD 24.99 AT &T CONSOLIDATED PHONE BILL 147.12 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 15,416.00 CITY GARAGE LABOR/OVERHEAD - SEPT, 20 152.41 BLUE ENERGY FUELS, LLC CNG FUEL PURCH- AUG2015 99.17 AT &T LONG DISTANCE PHONE BILL 7.23 JPMORGAN CHASE BANK LOWES - TRANSFORMER 14.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 57.52 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 59.99 JPMORGAN CHASE BANK CHARACTER TRAINING 250.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 16.78 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 7.03 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 6.68 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 83.19 JPMORGAN CHASE BANK DELL - COMPUTER /GRANT 1,033.87 JPMORGAN CHASE BANK AMAZON -PC ACCESSORIES 229.98 TOTAL OPWA ADMINISTRATION 17,753.42 UTILITY BILLING KATHLEENA BALSIGER METER READER 513.90 TODD C. KIMBALL METER READER 423.00 TYRONE EUGENE DINKINS METER READER 322.65 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,665.57 TOTAL UTILITY BILLING 2,925.12 WATER CITY OF TULSA DEPT OF FINANCE WATER ANALYSIS LAB SERVIC 500.00 OWASSO TOP SOIL DIRT FOR DRESS UPS 65.00 JPMORGAN CHASE BANK LOWES- RETURNS -33.23 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.02 BLUE ENERGY FUELS, LLC CNG FUEL PURCH- AUG2015 113.88 CITY GARAGE LABOR/OVERHEAD - SEPT, 20 1,887.33 FLEETCOR TECHNOLOGIES FUELMAN EXP - AUG, 2015 1,226.02 JPMORGAN CHASE BANK LOWES- BATTERIES 134.82 JPMORGAN CHASE BANK GELLCO -WORK BOOTS 135.00 CITY OF TULSA UTILITIES WATER 150,000.00 CITY OF TULSA UTILITIES WATER 275,000.00 JPMORGAN CHASE BANK BROWN FARMS-SOD 95.00 GKB INC DBA DITCH WITCH OF TULSA YANMAR MINI - EXCAVATOR 39,950.00 JPMORGAN CHASE BANK HD SUPPLY -C900 PIPE 144.00 JPMORGAN CHASE BANK HD SUPPLY -BRASS COUPLING 79.82 JPMORGAN CHASE BANK JHD SUPPLY -WATER TAPE 22.35 Page 1 Claims List 9/15/2015 Budget Unit Title Vendor Name Payable Description Payment Amount WATER... JPMORGAN CHASE BANK HD SUPPLY - FITTINGS 625.08 JPMORGAN CHASE BANK DITCH WITCH - FITTINGS 272.46 JPMORGAN CHASE BANK ATWOOD -MUCKS 259.98 JPMORGAN CHASE BANK SHELL -FUEL FOR BACKHOE 56.04 JPMORGAN CHASE BANK INTERSTATE - BATTERY 106.75 JPMORGAN CHASE BANK LOWES -WORK LIGHT 34.98 JPMORGAN CHASE BANK ACCURATE ENV - SAMPLES 740.00 TOTAL WATER 471,470.30 WASTEWATER TREATMENT JPMORGAN CHASE BANK REASORS -MASON JARS 11.99 JPMORGAN CHASE BANK HACH CO -LAB SUPPLIES 114.95 JPMORGAN CHASE BANK HACH CO -VIALS 95.77 JPMORGAN CHASE BANK LOWES -PAINT SUPPLIES 36.32 JPMORGAN CHASE BANK DEQ- WASTEWATER CLASS 62.00 JPMORGAN CHASE BANK P & K EQUIP - CUTTING BLADE 32.95 AT &T LONG DISTANCE PHONE BILL 1.78 JPMORGAN CHASE BANK FORT BEND -PRESS POLYMER 2,091.00 JPMORGAN CHASE BANK LOWES- SOCKET SET 24.65 JPMORGAN CHASE BANK WALMART- SHOWER SUPPLIES 46.69 JPMORGAN CHASE BANK NCL- PHOSPHORUS TESTING 84.19 JPMORGAN CHASE BANK UNIFIRST- GLOVES 73.60 JPMORGAN CHASE BANK LOWES - BOLTS /DUCT TAPE 27.94 JPMORGAN CHASE BANK HOME DEPOT - BATTERY 11.97 JPMORGAN CHASE BANK TRAVEL EXPENSE 18.68 JPMORGAN CHASE BANK OREILLY- SUPPLIES 24.95 JPMORGAN CHASE BANK OREILLY -OIL 11.97 JPMORGAN CHASE BANK ROYAL FILTER - FILTERS 242.07 JPMORGAN CHASE BANK YELLOWHOUSE- RENTAL EQUIP 7,600.00 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2015 563.81 TREASURER PETTY CASH TURNPIKE TOLLS 8.00 CITY GARAGE LABOR /OVERHEAD - SEPT, 20 937.75 JPMORGAN CHASE BANK GRAINGER- CONTAINER LABEL 16.70 UNIFIRST HOLDINGS LP UNIFORM CLEANING 97.58 KTURBO USA, INC FILTERS FOR BLOWER 390.00 VERIZON WIRELESS WIRELESS CONNECTION 80.02 AT &T 1CONSOLIDATED PHONE BILL 64.62 TOTAL WASTEWATER TREATMENT 12,771.95 WASTEWATER COLLECTION! VERIZON WIRELESS WIRELESS CONNECTION 80.02 TREASURER PETTY CASH CDL LICENSE /MARTIN 76.50 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.65 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2015 707.20 CITY GARAGE LABORIOVERHEAD - SEPT, 20 1,355.91 BLUE ENERGY FUELS, LLC CNG FUEL PURCH- AUG2015 186.42 Page 2 Claims List 9/15/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount WASTEWATER COLLECTION: JPMORGAN CHASE BANK J & R EQUIP - RODDER PARTS 112.80 JPMORGAN CHASE BANK J & R EQUIP -SEWER TOOLS 882.00 JPMORGAN CHASE BANK TRAVELEXPENSE 9.99 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 183.83 JPMORGAN CHASE BANK BUMPER TO BUMPER -AIR LINE 14.45 JPMORGAN CHASE BANK P & K EQUIP -FUEL FILTER 46.86 TOTAL WASTEWATER COLLECTIONS 3,701.63 REFUSE COLLECTIONS JPMORGAN CHASE BANK TRAVELEXPENSE 9.96 JPMORGAN CHASE BANK TRAVELEXPENSE 5.63 JPMORGAN CHASE BANK TRAVELEXPENSE 6.71 JPMORGAN CHASE BANK TRAVELEXPENSE 3.19 JPMORGAN CHASE BANK TRAVELEXPENSE 16.00 JPMORGAN CHASE BANK TRAVELEXPENSE 13.00 JPMORGAN CHASE BANK TRAVELEXPENSE 4.00 JPMORGAN CHASE BANK TRAVELEXPENSE 10.50 JPMORGAN CHASE BANK FASTENAL -BOLTS 5.98 JPMORGAN CHASE BANK TRAVELEXPENSE 6.44 JPMORGAN CHASE BANK TRAVELEXPENSE 13.00 JPMORGAN CHASE BANK TRAVELEXPENSE 2.25 JPMORGAN CHASE BANK LODGING EXPENSE 624.24 JPMORGAN CHASE BANK BUMPER TO BUMPER -CLAMP 17.25 JPMORGAN CHASE BANK TRAVELEXPENSE 14.18 CITY GARAGE LABORIOVERHEAD - SEPT, 20 6,488.33 COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,525.07 JPMORGAN CHASE BANK TRAVELEXPENSE 16.00 JPMORGAN CHASE BANK TRAVELEXPENSE 59.82 JPMORGAN CHASE BANK TRAVELEXPENSE 16.00 JPMORGAN CHASE BANK TRAVELEXPENSE 9.42 JPMORGAN CHASE BANK TRAVELEXPENSE 6.17 BLUE ENERGY FUELS, LLC CNG FUEL PURCH- AUG2015 1,410.60 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2015 3,814.99 JPMORGAN CHASE BANK TULSA TRUCK- REPAIRS 957.00 FASTENAL LONG PACKER CYLINDER BOLT 30.03 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 JPMORGAN CHASE BANK KIM'S INT'L- CYLINDER HOSE 96.40 ZEE MEDICAL, INC FIRST AID SUPPLIES 116.35 JPMORGAN CHASE BANK FRONTIER INT'L -FUEL LINE 2870 JPMORGAN CHASE BANK STEVE'S - CHANNEL PLIERS 27.88 VERIZON WIRELESS WIRELESS CONNECTION 29.65 AT &T CONSOLIDATED PHONE BILL 10.77 JPMORGAN CHASE BANK KIM'S INT'L- CYLINDER HOSE 54.10 JPMORGAN CHASE BANK KIM'S INT'L- CYLINDER HOSE 111.96 Page 3 Claims List 9/15/2015 Budget Unit Title I Vendor Name Payable Description jPayment Amount TOTAL REFUSE COLLECTIONS 19,603.28 RECYCLE CENTER AT &T CONSOLIDATED PHONE BILL 10.77 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 598.49 JPMORGAN CHASE BANK ATWOOD- RETURN -26.99 JPMORGAN CHASE BANK ATWOOD -GATE MATERIAL 30.95 JPMORGAN CHASE BANK ATWOOD -GATE MATERIAL 27.45 CITY GARAGE LABOR/OVERHEAD - SEPT, 20 427.08 JPMORGAN CHASE BANK WESTLAKE HARDWARE - BATTERY 42.98 JPMORGAN CHASE BANK OWASSO FENCE - MEGACODER 50.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.05 JPMORGAN CHASE BANK LOWES -GATE KEY PAD 39.97 AT &T ILONG DISTANCE PHONE BILL 0.59 TOTAL RECYCLE CENTER 1,212.34 529,438.0 FUND GRAND TOTAL OPWA GRAND TOTAL $529,438.04 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09105115 Payroll Expenses Total Expenses 9,764.59 5,226.40 13, 568.75 12,157.93 8,747.98 11,781.64 960.00 14,637.95 9,304.02 23,415.51 21,456.10 13, 948.26 18,578.80 1,544.40 FUND TOTAL 62,207.29 102,885.04 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2015 -2016 Budgetary Basis Statement of Revenues & Expenses As of August 31, 2015 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTALTRANSFERS MONTH TO -DATE YEAR TO -DATE PERCENT BUDGET OF BUDGET $ 547,661 $ 1,022,439 $ 5,337,700 19.16% 310,754 645,537 3,807,310 16.96% 163,970 324,516 2,027,670 16.00% 22,650 42,815 276,325 15.49% 1,045,035 2,035,308 11,449,005 17.78% $ (199,680) $ (244,640) $ (795,238) 30.76% (31,927) (62,673) (417,831) 15.00% (413,106) (830,428) (4,367,864) 19.01% (156,792) (301,044) (1,686,001) 17.86% (75,738) (138,028) (1,374,741) 10.04% (269,683) (541,219) (3,659,060) 14.79% (1,146,927) (2,118,032) (12,300,735) 17.22% (101,892) (82,724) (851,730) $ 1,026 $ 2,108 $ 20,000 10.54% 1,727 3,584 12,275 29.19% - - 265,735 0.00% - - (400,000) 0.00% 2,753 5,691 (101,990) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ - $ 198,960 $ 199,260 Expenditures of long -term debt (198,260) (198,260) - TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES (198,260) 700 199,260 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance $ (297,399) $ (76,333) $ (754,460) 1,836,510 1,836,510 $ 1,760,177 $ 1,082,050 The City Wit out Limifs. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Linda Jones, Finance Director SUBJECT: Supplemental Appropriation Carryover Projects DATE: September 11, 2015 BACKGROUND Every year at the June 30 fiscal year end, there are open projects, contracts, and purchase orders where the goods or services have not yet been received or performed. While the appropriation of these items was included in the FY 2015 budget, the actual expenditure for all or part of these open items will occur during FY 2016. One example is the fire capital purchase. It was approved by Council for expenditure from the FY 2015 budget. However, the receipt of the pumper truck will not occur until FY 16. Because the pumper truck was appropriated and encumbered in FY 2015, it was not included in the FY 2016 Budget. In order to keep from having purchase orders open for multiple years, past practice of Council is to close prior year purchase orders at the end of September and reappropriate the funds to the subsequent year along with authorizing the City to re -issue the purchase orders in the new year. Because the FY 2016 budget was prepared prior to year -end, before it was known whether projects would be completed or not, fund balances used to develop the budget were projected as though all projects and purchase orders would be completed and expended by year -end. Therefore, approval of carryover budgets does not reduce estimated June 30, 2016, fund balances. Furthermore, since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, closing out old encumbrances where goods and services have not been received, will enable the City's budgetary financial statements to more closely align with audited GAAP statements. The following appropriations were unexpended as of June 30, 2015, and are recommended for re- appropriation in FY 2016: Fund Adopted FY2016 Budget Revenue Carryover Expenditure Carryover Requested Revised FY2016 Budget General Fund $ 42,748,874 $ 82,867 $ 640,970 $ 43,389,844 Half -Penny Sales Tax Fund 3,916,489 - 338,037 4,254,526 Ambulance Service 1,349,300 20,591 1,369,891 Cemetery Care 4,600 540 5,140 Hotel Tax 215,130 60,133 275,263 Stormwater Management 974,430 815,406 1,789,836 OPWA 36,200,735 604,261 36,804 996 RECOMMENDATION: Staff recommends approval of a FY 2016 OPWA budget carryover amendment increasing the appropriation for expenditures by $604,261. The city Wit lout Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Tim Doyle Public Works - General Services Superintendent SUBJECT: Purchase of a Refuse Truck DATE: September 11, 2015 BACKGROUND: Included in the FY 2015 Refuse Division budget was funding for the procurement of a new, rear load refuse collection vehicle. Due to under budgeting, staff researched additional vehicles that would meet the operational needs of the division and be within the budgeted amount. A rear load type vehicle is used to collect yardwaste and as a backup for the refuse collection operation. The proposed vehicle will replace a 1997 rear load vehicle that is no longer in service. The procurement of the proposed vehicle will allow staff to move the 1996 rear load vehicle into a backup rotation. VEHCILE DESCRIPTION: Staff proposes to purchase a new, rear load refuse collection vehicle through the Oklahoma State Bid process. The proposed vehicle will be a Freightliner M -2 chassis with a 20 -yard Heil PT 1000 compactor body. The vehicle will include two cart tippers, a strobe safety system and a back -up camera system. FUNDING: The FY 2015 Refuse Division Budget included funding for the purchase of a new rear load refuse collection vehicle. Staff proposes to carry over to the FY 2016 Refuse Division Budget $150,862 for the procurement of the vehicle. This request is included in the carry over presentation made by the Finance Department. RECOMMENDATION: Staff recommends approval to purchase a new rear load refuse collection vehicle in the amount of $146,279 from United Engines of Oklahoma City, Oklahoma, for a 2016 Freightliner /Heil 20 -yard compactor body, per Oklahoma State Bid Contract SW197. Staff further recommends the 1997 International /Heil rear load vehicle be declared surplus and made available for disposal. ATTACHMENT: Bid Proposal - United Engines ATTACHMENT A I Inv August 24, 2015 Mr. Tim Doyle City of Owasso 111 North Main Owasso Oklahoma 74055 We are pleased to present the following State of Oldahoma Refuse Contract SW197 bid quotation for one 2016 Freightliner M- 21Heil PT 1000 20 yard rear load refuse compactor body with the following standard packer body features: 3.0 cubic yard hopper Smooth side body construction Bolt on ANSI rear riding steps Body side door with access steps Tailgate service props Remote mount cast iron roller bearing gear pump Cbrome plated single stage cylinder rods and eject cylinder Quick change ejector shoes Wide track easy change carrier slides Under body mounted oil tank Oil suction shut off valve 3 micron return line filter 100 micron suction line strainer Level /temperature /sight gauge for hydraulic tank Regenerative valve for faster pack and reload times Neutral safety switch Right side buzzer controls Right side packer controls Backup alarm LED center mounted stop light, duplicate mount high and low LED stop, turn and tail lights LED mid body turn signals ICC reflective tape Body undercoat Cavity and joint sealer Standard one (1) year (2000 hours of operation) warranty 5 lb. cab fire extinguisher and safety triangle Customer's choice of one color finish Frill factory mount Hot shift PTO with over speed control One Bayne BTL 1110 slim line cart tipper 5555 W. Reno a Oklahoma City, Oklahoma 73127 a Ph: (405) 947 -3321 a Fax: (405) 604 -2870 ni Chassis: 2016 Freightliner M -2 106 Cummins ISL 300 PIP diesel engine Allison 3500 RDS automatic transmission Please see enclosed information for complete chassis specifications. Please note that unit is in stock at the Heil plant in Fort Payne Alabama, all in stock chassis are subject to prior sale. FOB Owasso Oklahoma STATE OF OKLAHOMA REFUSE CONTRACT PRICE $ 138,193.00 Optional: Peterson SMART safety strobe light system installed -ADD $ 591.00 One additional Bayne BTL 1110 cart tipper -ADD $ 5,500.00 Back up camera system with color monitor and single camera mounted on rear of body -ADD $ 1,995.00 GRANT) TOTAL WITH ABOVE OPTIONS $ 146,279.00 Price valid 60 days, please allow 45 -60 days for delivery Heil products are made in the USA in Fort Payne Alabama Accepted by Date All sales are subject to United Engines Terms and Conditions of Sale which can be found at htbr / /unitedengines cam/UESta�Pdf and which are incorporated by reference into this document as if fully set forth herein. Respectfully submitted, Dave Chapel United Engines 5555 West Reno Oklahoma City Oklahoma 73127 405- 625 -2044 dehapel @unitedenaines.conr 5655 W. Reno o Oklahoma City, Oklahoma 73127 o ph: (405) 947 -3321 a Fax: (405) 604 -2870