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Home My WebLink About2015.09.15_OPGA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE W 3 f OWASSO PUBLIC GOLF AUTHORITY ` 2015 Ci1h/ Cl�esc's fJffGe Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, September 15, 2015 - 6:30 pm Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes • September 1, 2015 Regular Meeting • September 8, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, September 1], 2015, Sherry Bishop, City Clerg— OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 1, 2015 The Owasso Public Golf Authority met in regular session on Tuesday, September 1, 2015, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, August 28, 2015, 1. Call to Order Chair Jeri Moberly called the meeting to order at 7:48 pm. 2. Roll Call Present Absent Chair - Jeri Moberly Trustee - Bill Bush Vice -Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - August 18, 2015 Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda with claims totaling $26,752.75. Also, included for review was the payroll report for 08/22/15, YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager Larry Langford introduced Chris Cook who presented the Quarterly Golf Report, Mr. Lehr and Councilors acknowledged the efforts of golf staff. b. Report from OPGA Attorney None 7. New Business None Owasso Public Golf Authority September 1, 2015 Page 2 8. Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried 4-0 and the meeting adjourned at 8:16 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, September 8, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, September 8, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 pm on Thursday, September 3, 2015. 1. Call to Order Mayor/Chair Moberly called the meeting to order at 6:03 pm. Present Absent Mayor/Chair- Jeri Moberly None Vice-Mayor/Vice-Chair - Lyndell Dunn Councilor/Trustee - Doug Bonebrake (arrived at 6:30 pm) Councilor/Trustee - Bill Bush Councilor/Trustee - Chris Kelley A quorum was declared present. 2. Discussion relating to the Capital Improvement Plan (CIP) Project List Teresa Willson and Roger Stevens presented the item and discussion was held. It was further explained the required public hearing would take place during the September 15, 2015 Council meeting. 3. Discussion relating to an application for Surface Transportation Funds (E 961h St N & N 145th E Ave) Dwayne Henderson presented the item and discussion was held. It was further explained that a proposed resolution would be submitted for Council consideration and action during the October 6, 2015 meeting. 4. Discussion relating to Community Development items A. Pelivan Contract renewal B. Annexations - CA 15-05, CA 15-06, CA 15-07 Bronce Stephenson presented item A and discussion was held. It was further explained that a proposed renewal agreement would be submitted for Council consideration and action during the September 15, 2015 meeting. Karl Fritschen presented item B and discussion was held. It was further explained that each annexation request would be placed on the September 15, 2015 Council agenda for consideration and action. 5. Discussion relating to the purchase of the radio system upgrade Larry White presented the item and discussion was held. It was further explained that proposed purchase contract would be placed on the October 6, 2015 Council agenda for consideration and action. 6. Discussion relating to Finance items A. Carryover Budget FYI to FYI B. Financing Police vehicle purchases Linda Jones presented items A and B and discussion was held. It was further explained that item A would be placed on the September 15, 2015 Council and OPWA agendas for consideration and action and item B would be placed on the October 6, 2015 Council agenda for consideration and action. Owasso City Council/OPWA/OPGA September 8, 2015 Page 2 7. Discussion relating to the request for an opinion from the Oklahoma Attorney General regarding the Interlocal Cooperative Jail Financing Agreement (Tulsa County Criminal Justice Authority) Julie Lombardi presented the item and advised there will be no further discussion or council action until additional information is received. No discussion held. 8. Discussion relating to the annual Mayoral election process Mayor Moberly presented the item and discussion was held. An opportunity for additional discussion will be placed on the March or April 2016 worksession agenda prior to the mayor and vice -mayor election in May. 9. Discussion relating to City Manager items • Tulsa's Future III - Mr. Lehr presented the item and staff's intention to continue participation in the program. Discussion was held. • Election date changes - Mr. Lehr advised of new legislation affecting election dates conducted by the County Election Board and how the changes will affect future Owasso elections. Discussion was held. • Monthly Sales Tax Report - Linda Jones presented the sales tax report. Discussion was held. • City Manager Report - Mr. Lehr reported that Teresa Willson, IT Director, returned from a conference in Washington D.C. where she was invited to present information on the city's use of the NextDoor social media tool. 10. City Council/Trustee comments and inquiries Mayor Moberly provided an update on the Tulsa Regional Chamber intercity visit to Nashville, TN with area elected officials, regional business, chamber, and civic representatives. 11. Adjournment The meeting adjourned at 8:17 pm. Jeri Moberly, Mayor/Chair Juliann M. Stevens, Minute Clerk Claims List 9/15/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount OPGA JPMORGAN CHASE BANK WALMART-FOOD 18.76 JPMORGAN CHASE BANK WALMART-FOOD 20.21 JPMORGAN CHASE BANK SYSCO-RETURN CREDIT -34.83 JPMORGAN CHASE BANK EXECUTIVE COFFEE -BEVERAGE 66.95 JPMORGAN CHASE BANK WALMART-FOOD 30.68 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE 354.44 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE 627.99 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 88.09 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 122.02 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 54.89 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 428.19 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 124.46 BGR DAILY ACCT. REIMB GOLF PETTY CASH 393.8E JPMORGAN CHASE BANK REASORS-FOOD 18.19 JPMORGAN CHASE BANK SAMSCLUB-FOOD 132.30 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 263.87 JPMORGAN CHASE BANK SYSCO-FOOD 633.45 JPMORGAN CHASE BANK COBRA -MERCHANDISE 436.53 JPMORGAN CHASE BANK COBRA -MERCHANDISE 376.79 JPMORGAN CHASE BANK SYSCO-FOOD 1,299.28 JPMORGAN CHASE BANK WALMART-FOOD 49.65 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 682.57 TOTAL OPGA 6,188.33 GOLF SHOP JJPMORGAN CHASE BANK ACUSHNET-UNIFORMS 436.15 TOTAL GOLF SHOP 436.15 CART OPERATIONS YAMAHA MOTOR CORPORATION, USA CART LEASE 3,595.49 JPMORGAN CHASE BANK AMAZON -RANGE ROPE 68.97 TOTAL CART OPERATIONS 3,664.46 COURSE MAINT JPMORGAN CHASE BANK ATWOODS-SUPPLIES 88.97 JPMORGAN CHASE BANK NEW HOLLAND-THROTTLE CABL 47.44 JPMORGAN CHASE BANK HARRELLS-FERTILIZER 368.73 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.55 JPMORGAN CHASE BANK WINFIELD-CHEMICALS 277,63 JPMORGAN CHASE BANK WINFIELD-CHEMICALS 541.45 JPMORGAN CHASE BANK HD SUPPLY -PVC COUPLINGS 30.60 JPMORGAN CHASE BANK HD SUPPLY -GATE VALVE 50.44 JPMORGAN CHASE BANK LOWES-PVC FITTINGS 14.40 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 Page 1 Claims List 9/15/2015 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT... UNIFIRST HOLDINGS LP SHOP TOWELS 11A9 UNIFIRST HOLDINGS LP SHOP TOWELS 11.19 UNIFIRST HOLDINGS LP SHOP TOWELS 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.55 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.55 JPMORGAN CHASE BANK IBT-RETURN -9.73 JPMORGAN CHASE BANK OREILLYS-RETURN -16.23 VERIZON WIRELESS WIRELESS CONNECTION 40.01 AT&T CONSOLIDATED PHONE BILL 72.98 JPMORGAN CHASE BANK LOWES-SUPPLIES 34.34 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 40A3 AT&T LONG DISTANCE PHONE BILL 0.28 WATER UTILITIES SERVICES, INC SPRINKLER HEADS/PARTS 846.34 WATER UTILITIES SERVICES, INC PVC FITTINGS 25.32 WATER UTILITIES SERVICES, INC NOZZELS 59.39 HOLLIDAY SAND & GRAVEL CO SAND 258.81 YOCHAM TRUCKING, INC. SAND 276.75 CITY GARAGE LABORIOVERHEAD - SEPT, 20 65.33 JPMORGAN CHASE BANK JOHNSTONE-PVC FITTINGS 1.14 JPMORGAN CHASE BANK OREILLYS-GAS CAN 12,99 JPMORGAN CHASE BANK OREILLYS-IGNITION SWITCH 13.99 JPMORGAN CHASE BANK OREILLYS-HOSE CLAMPS 61.20 JPMORGAN CHASE BANK LOWES-SPRAY PAINT 20.08 TOTAL COURSE MAINT 3,309.30 FOOD & BEV JPMORGAN CHASE BANK SYSCO-SUPPLIES 137.88 JPMORGAN CHASE BANK SYSCO-SUPPLIES 70.62 JPMORGAN CHASE BANK MURPHY-GRILL SUPPLIES 493.47 TOTAL FOOD & BEV 701.97 GOLF ADMIN JPMORGAN CHASE BANK WASTE MGMT-REFUSE SVC 259.81 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 244.71 AT&T CONSOLIDATED PHONE BILL 86.14 AT&T LONG DISTANCE PHONE BILL 1.09 JPMORGAN CHASE BANK COURSETRENDS-HOSTING 300.00 SHI INTERNATIONAL CORP WINDOWS OFFICE SOFTWARE 250.00 JPMORGAN CHASE BANK TAYLORMADE-UNIFORM 71.61 TOTAL GOLF ADMIN 1,213.36 15,513.5 FUND GRAND TOTAL OPGA GRAND TOTAL $15,513.57 m OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/05/15 Department Payroll Expenses Total Expenses Golf Shop Operations 2,394.50 3,840.03 Cart Operations 1,985.66 2,229.50 Golf Course Operations 11,438.46 16,405.07 Food & Beverage 3,144.70 4,656.50 General & Administration 3,177.90 4,827.51 FUND TOTAL 22,141.22 31,958.61 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of August 31, 2015 August 31, 2015 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES Golf shop fees 50,929 102,373 $ 572,300 17.89% Merchandise sales 15,651 30,292 140,000 21.64% COS --merchandise (11,996) (19,900) (100,000) 19.90% Cart Rental 16,598 30,706 125,000 24.56% Food & beverage 19,474 34,288 189,300 18.11% COS -- food & beverage (8,304) (15,970) (86,000) 18.57% Other Revenue 86 171 700 24.45% TOTAL OPERATING REVENUES $ 82,437 $ 161,961 $ 841,300 19.25% OPERATING EXPENSES Golf Shop $ (9,049) $ (22,119) $ (133,227) 16.60% Cart Operations (15,169) (24,023) (102,792) 23.37% Golf Course Maintenance (59,018) (126,914) (583,959) 21.73% Food & Beverage (11,629) (22,784) (126,559) 18.00% Golf Administration (20,312) (37,242) (224,364) 16.60% TOTAL OPERATING EXPENSES $ (115,177) $ (233,082) $ (1,170,901) 19.91% OPERATING INCOME (LOSS) $ (32,740) $ (71,122) $ (329,601) Transfer from General $ $ $ 350,000 0.00% TOTAL OTHER REVENUES $ $ $ 350,000 0.00% NET INCOME (LOSS) $ (32,740) $ (71,122) $ 20,399 FUND BALANCE (Budgetary Basis) Beginning Balance (3,502,970) (3,502,970) Ending Balance $ (3,574,092) $ (3,482,571)