HomeMy WebLinkAbout2015.10.06_City Council AgendaPUBLIC NOTICE OF THE REGULAR MEETING OF THE ECEIVED
OWASSO CITY COUNCIL OCT 0 2 2013 Jam"
Council Chambers, Old Central Building efk_ =S �e
109 N Birch, Owasso, OK 74055
Regular Meeting
Tuesday, October 6, 2015 - 6:30 pm
1. Call to Order
Mayor Jeri Moberly
2. Roll Call
3. Presentation of Proclamation
Mayor Moberly
The Mayor will present a proclamation declaring October 4 -10, 2015 to be Fire Prevention
Week in the City of Owasso.
4. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered to be routine and will be
enacted by one motion. Any Councilor/Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - September 15, 2015
B. Approve claims
C. Approve Ordinance 1061, annexing a 10.431 acre tract located in Section 30,
Township 21 North, Range 14 East and Section 25, Township 21 North, Range 13
East as described in case OA -15 -05
D. Approve Ordinance 1062, annexing an 11.44 acre tract located in Section 30,
Township 21 North, Range 14 East and Section 25, Township 21 North, Range 13
East as described in case OA -15 -06
E. Approve Ordinance 1063, annexing a 29.16 acre tract located in Section 25,
Township 21 North, Range 13 East as described in case OA -15 -07
5. Consideration and appropriate action relating to items removed from the Consent Agenda
6. Consideration and appropriate action relating to Resolution 2015 -20, opposing Tulsa County
Board of Adjustment Case CBOA -2550, Special Exception to permit mining and quarrying in
the AG District, NW of the intersection of E 66th St N & 145th E Ave
Bronce Stephenson
Staff recommends approval of Resolution 2015 -20.
7. Consideration and appropriate action relating to Resolution 2015 -17, amending the Capital
Improvement Plan project list
Teresa Willson
Staff recommends approval of Resolution 2015 -17, amending the Capital Improvement
Project list to include:
• Garnett Road Widening (E 106th St N to E l 16th St N)
• E 1061h St N and N 145th E Ave Intersection Improvements
• E 96th St N and N 145th E Ave Intersection Improvements
Owasso City Council
Tuesday, October 6, 2015
Page 2
8. Consideration and appropriate action relating to Resolution 2015 -16, authorizing an
application to Oklahoma Department of Transportation for Surface Transportation Program
funds for the 96th St N /145th E Ave intersection improvements
Dwayne Henderson
Staff recommends approval of Resolution 2015 -16.
9. Consideration and appropriate action relating to Resolution 2015 -19, authorizing the City
Treasurer to invest in a Revenue Anticipation Note (RAN) of the Owasso Public Works
Authority in an amount not to exceed $330,000, approving the OPWA indebtedness as
represented by the proposed Agreement and RAN, and authorizing the execution of all
documents.
Sherry Bishop
Staff recommends approval of Resolution 2015 -19.
10. Consideration and appropriate action relating to a contract for the City Radio System
upgrade
Larry White
Staff recommends approval of the P25 Upgrade Project contract with Motorola and
authorization for the City Manager to execute all contract documents.
11. Consideration and appropriate action relating to Addendum No. 8 to the Master Services
Agreement between The Regional 9 -1 -1 Board and the City
Larry White
Staff recommends approval of Addendum No. 8 and authorization for the Mayor to execute
the Addendum.
12. Consideration and appropriate action relating to the renewal of a contract with Youth
Services of Tulsa, Inc. for management and operation of the Owasso Youth Court
Julie Lombardi
Staff recommends approval of the contract with Youth Services of Tulsa, Inc., in the amount
of $49,500 for 2015 -2016, and further recommends authorization for the City Manager to
execute the contract as well as any additional documentation required.
13. Consideration and appropriate action relating to Resolution 2015 -18, expressing support for
the cities united efforts to implement sales tax funding initiatives in their upcoming elections
Warren Lehr
Staff recommends approval of Resolution 2015 -18.
14. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing confidential communications between the City Council and the City
Attorney, concerning pending litigation styled Patrick Ross v. City of Owasso et al., CJ -2013-
898; as provided in Title O.S. 25, Section 307(B)(4)
Julie Lombardi
15. Consideration and appropriate action relating to pending litigation styled, Patrick Ross vs.
City of Owasso et al., CJ- 2013 -898
Julie Lombardi
Owasso City Council
Tuesday, October 6, 2015
Page 3
16. Report from City Manager
• Monthly Public Works Project Status Report
17. Report from City Attorney
18. Report from City Councilors
19. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
20. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall
bulletin board at 6:00 pm on Friday, October 2, 2015.
Sherry Bishol City Clerk
The City of Owasso
i
WHEREAS, the City of Owasso is committed to ensuring the safety and security of all
those living in and visiting our city; and
WHEREAS, fire is a serious public safety concern both locally and nationally, and homes
are the locations where people are at greatest risk from fire;and
WHEREAS, home fires killed more than 2,755 people in.the United States in 2013,
and fire departments in the United States responded to more than 369,500 home fires; and
WHEREAS, three out of five homes fire deaths result from fires in properties' without
workingsmoke alarms; and
WHEREAS, when smoke alarms should have operated but did not, it was usually
because batteries were missing; disconnected, or dead; and,
WHEREAS, Owasso's first responders are dedicated to reducing the occurrence of home
fires and home ,fire injuries through prevention and protection education; and
WHEREAS, Owasso residents are "responsive to public education measures and are able
to take personal steps to increase their safety from fire, especially in their homes; and
WHEREAS, residents who have planned and practiced a home fire escape plan are more
prepared and,will therefore be more likely to survive a fire; and
WHEREAS; ,the 2015 Fire, Prevention Week theme, "Hear the Beep -Where You Sleep.
Every Bedroom Needs a. Working; -Smoke Alarm!" effectively serves to remind us that we need
working smoke alarms to give us the time to get out safely.
NOW, THEREFORE, I, JERI MOBERLY, by virtue of the authority vested in me as
Mayor of the City of Owasso, do hereby proclaim the week of October 4, 2015 through October
10, 2015 to be
UdP � ,,6 i `j�(
in the City of Owasso, and do further urge all citizens to heed the important safety
messages of Fire Prevention Week 2015 and support the many public safety activities and efforts
of Owasso's fire and emergency services.
IN WITNESS THEREOF, I have hereunto set my
hand and caused the seal of the City of Owasso to be
affixed this 6" day of October, 2015.
Jeri Moberly, Mayor
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, September 15, 2015
The Owasso City Council met in regular session on Tuesday, September 15, 2015, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and
the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00
pm on Friday, September 11, 2015.
1. Call to Order
Mayor Jeri Moberly called the meeting to order at 6:46 pm.
2. Roll Call
Present Absent
Mayor - Jeri Moberly None
Vice - Mayor- Lyndell Dunn
Councilor - Doug Bonebrake
Councilor - Bill Bush
Councilor -Chris Kelley
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• September 1, 2015 Regular Meeting
• September 8, 2015 Regular Meeting
B. Approve claims
C. Receive monthly budget status report
D. Accept the 2016 Highway Safety Grant, authorize the City Manager to execute the
contract with the Oklahoma Highway Safety Office for management of the grant,
and approve a budget amendment in the General Fund increasing the estimated
revenues and the appropriation for expenditures in the Police Services budget by
$69,000
E. Approve Ordinance 1060, approving OPUD 05 -02A property located between E 116th
St N and E 126th St N, between N 129th E Ave and US -169 (Morrow Place)
F. Accept Sewer Infrastructure Improvements at Morrow Place Phase II - 13315 E 1 161h St
G. Accept Concrete Infrastructure Improvements at Arby's - 11500 N 140th E Ave
H. Accept Sanitary Sewer Infrastructure Improvements at Walmart Neighborhood
Market - E 1 16th St N and N 129 E Ave
Mr. Bush moved, seconded by Mr. Dunn to approve the Consent Agenda with claims
totaling $519,229.20. Also, included for review were the self - insurance claims report and the
payroll report for 09/05/15.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
Owasso City Council
September 15, 2015
Page 2
4. Consideration and appropriate action relating to items removed from the Consent Agenda
None
PUBLIC HEARING
5. The City Council will conduct a public hearing for the purpose of receiving citizen input
relating to Capital Improvement Plan project list
Teresa Willson
Capital Improvements Committee recommends the following projects:
• Garnett Road Widening (E 106 St N to E 116 St N)
• E 106 St N and N 145 E Ave Intersection Improvements
• E 96 St N and N 145 E Ave Intersection Improvements
Teresa Willson along with Roger Stevens presented the item. The Mayor opened the Public
Hearing for comment. No citizen input was offered.
6. Consideration and appropriate action relating to OA- 15 -05, annexing property located
along the southern edge of the SKO Railroad spur just west of the Public Works facility (301 W
2nd Ave)
Karl Fritschen presented the item recommending approval of OA 15 -05, the request to annex
the subject property into the corporate limits of the City of Owasso maintaining the
Agriculture (AG) zoning.
After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve OA 15 -05, as
recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
Consideration and appropriate action relating to OA- 15 -06, annexing property located north
of 761h St N adjacent to Ranch Creek and to the west of the property associated with
annexation case OA 15 -05
Karl Fritschen presented the item recommending approval of OA 15 -06, the request to annex
the subject property into the corporate limits of the City of Owasso maintaining the
Agriculture (AG) zoning.
After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve OA 15 -06, as
recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
8. Consideration and appropriate action relating to OA- 15 -07, annexing property located north
of 761h St N just west of Ranch Creek
Karl Fritschen presented the item recommending approval of OA 15 -07, the request to annex
the subject property into the corporate limits of the City of Owasso maintaining the
Agriculture (AG) zoning.
After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to OA 15 -07, as
recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
Owasso City Council
September 15, 2015
Page 3
9. Consideration and appropriate action relating to the renewal of the Pelivan Transit
Agreement
Branca Stephenson presented the item recommending approval of the Purchase of Service
Agreement between the City of Owasso and Grand Gateway Economic Development
Association (Pelivan Transit) in the amount of $51,000 for transportation services and
authorize the City Manager to execute the agreement.
After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the agreement in
the amount of $51,000 with Grand Gateway Economic Development Association (Pelivan
Transit), as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to the purchase of a vehicle in the Fire
Department
Chris Garrett presented the item recommending approval to purchase and authorize
payment for a 2015 Dodge Charger in the amount of $31,223.50 from John Vance Motors of
Guthrie, Oklahoma per the Oklahoma State Bid award.
After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve the purchase
and authorize payment of a vehicle in the amount of $31,223.50, per the Oklahoma State
Bid, as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to the purchase of a vehicle in the Stormwater
Division
Tim Doyle presented the item recommending approval to purchase and authorize payment
of a 2016 Ford F250 Crew Cab dedicated CNG pickup in the amount of $43,399 from Bill
Knight Ford of Tulsa, Oklahoma per the Oklahoma State Bid award.
After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the purchase
and authorize payment of a CNG vehicle in the amount of $43,399, per the Oklahoma State
Bid, as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
12. Consideration and appropriate action relating to a budget amendment for FY 2014 -15
Budget Carryover for re- appropriation in the FY 2015 -16 budgets
Linda Jones presented the item recommending the following FY 2016 budget amendments:
• increase the estimated revenues by $82,867 and the appropriation for
expenditures by $640,970 for the General Fund;
• increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by
$338,037;
• increase the appropriation for expenditures in the Ambulance Service Fund by
$20,591;
• increase the appropriation for expenditures in the Cemetery Care Fund by $540;
• increase the appropriation for expenditures in the Hotel Tax Fund by $60,133; and
• increase the appropriation for expenditures in the Stormwater Management Fund
by $815,406.
Owasso city council
September 15, 2015
Page 4
After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve the FY 2016
budget amendment, as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
13. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing confidential communications between the City Council and the City
Attorney, concerning pending litigation styled Patrick Ross v. City of Owasso et al., CJ -2013-
898; as provided in Title O.S. 25, Section 307(B)(4)
Julie Lombardi presented the item, Mr. Bonebrake moved, seconded by Dr. Kelley to enter
into executive session.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
At 7:23 pm, the Council, along with Warren Lehr, Julie Lombardi, and Keith Wilkes, Attorney
at Newton, O'Connor, Turner & Ketchum PC entered into executive session.
At 8:47 pm, the Council returned to open session.
14. Consideration and appropriate action relating to Resolution 2015 -16, designating the City
Manager as the settlement representative for the mediation in the litigation styled, Patrick
Ross vs. City of Owasso et al., CJ- 2013 -898, and additionally granting full and final settlement
authority in this litigation matter to the City Manager
Julie Lombardi presented the item recommending approval of Resolution 2015 -16.
This item dies for lack of a motion.
15. Report from City Manager
None
16. Report from City Attorney
None
17. Report from City Councilors
Councilors acknowledged efforts of staff.
18. New Business
None
19. Adjournment
Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried 5 -0 and the meeting adjourned at 8:52 pm.
Jeri Moberly, Mayor
Lisa Wilson, Minute Clerk
Claims List
10/6/2015
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
GENERAL
TREASURER PETTY CASH
CC REFUNDNVHITEHILL
50.00
TREASURER. PETTY CASH
CC REFUND /MAI
50.00
TREASURER PETTY CASH
OC REFUND /ROPER
100.00
TREASURER PETTY CASH
OC REFUND /CAMACHO
100.00
TREASURER PETTY CASH
CC REFUND /SNODGRASS
50.00
TREASURER PETTY CASH
CC REFUND /HARTLOPER
50.00
TREASURER PETTY CASH
CC REFUND/THOMAS
50.00
TREASURER PETTY CASH
CC REFUND /COX
50.00
TREASURER PETTY CASH
OC REFUND /MUNOZ
100.00
TREASURER PETTY CASH
CC USER REFUND /GREGORY
150.00
TREASURER PETTY CASH
CC REFUNDIFUENTES
50.00
TREASURER PETTY CASH
CC REFUNDNVOLERY
50.00
TREASURER PETTY CASH
CC REFUND /MCCOY
50.00
TREASURER PETTY CASH
CC REFUND /BOONE
50.00
TREASURER PETTY CASH
FOOD VENDOR PERMIT REFUND
150.00
TOTAL GENERAL 1,100.00
MUNICIPAL COURT
YOUTH SERVICES OF TULSA
YOUTH SERVICES -JULY
4,125.00
YOUTH SERVICES OF TULSA
YOUTH SERVICES- AUGUST
4,125.00
JPMORGAN CHASE BANK
SAMSCLUB - SUPPLIES
6.49
JPMORGAN CHASE BANK
TRAVEL EXPENSE
26.63
TOTAL MUNICIPAL COURT 8,283.12
MANAGERIAL
JOHN FEARY
TUITION REIMBURSEMENT
442.50
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
43.72
JPMORGAN CHASE BANK
OAMA- CONFERENCE
75.00
TREASURER PETTY CASH
PASTOR MEETING EXPENSE
11.20
TOTAL MANAGERIAL 572.42
FINANCE
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
6.48
TREASURER PETTY CASH
MILEAGE REIMBlKIMBALL
17.25
TOTAL FINANCE 23.73
HUMAN RESOURCES
OK SAFETY COUNCIL
DEFENSIVE DRIVING COURSES
530.00
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
248.00
TULSA WORLD
ADVERTISING
1,433.76
BH MEDIA HOLDING GROUPS, INC
ADVERTISING
22.40
BH MEDIA HOLDING GROUPS, INC
ADVERTISING
22.95
TOTAL HUMAN RESOURCES 2,257.11
GENERAL GOVERNMENT
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
28.99
CINTAS CORPORATION
CARPET CLEANING SERVICES
67.96
Page 1
Claims List
WHISI` IT1167
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL GOVERNMENT...
TULSA COFFEE SERVICE INC
CITY HALL COFFEE SERVICE
104.85
TULSA COUNTY CLERK
FILING FEES
97.00
RICOH USA, INC
RICOH COPIER - DOWNSTAIRS
199.49
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
115.96
TREASURER PETTY CASH
POSTAGE
250.00
CINTAS CORPORATION
CARPET CLEANING SERVICES
67.04
RICOH USA, INC.
COPYING SERVICES - RICOH
104.30
DRAKE SYSTEMS INC
COPIER SERVICES - UPSTAIR
252.74
DAVID L. WEATHERFORD
LEGAL, GENERAL MATTERS
756.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL, KIRBY, JULY 2015
1,275.00
MCAFEE & TAFT
LEGAL
120.00
MCAFEE & TAFT
LEGAL GENERAL MATTER
462.93
DAVID L. WEATHERFORD
LEGAL - GENERAL MATTERS
234.00
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
28.99
MAILROOM FINANCE INC
POSTAGE
1,000.00
AT &T
CONSOLIDATED PHONE BILL
590.36
AEP /PSO JELECTRIC
USAGE
6,788.35
TOTAL GENERAL GOVERNMENT 12,543.96
COMMUNITY DEVELOPMENT
JPMORGAN CHASE BANK
APA- PLANNING CONFERENCE
205.00
JPMORGAN CHASE BANK
APA- PLANNING CONFERENCE
229.00
JPMORGAN CHASE BANK
WALMART -DUCT TAPE
6.74
SAV -ON PRINTING & SIGNS LLC
BUISNESS CARDS
30.00
TULSA COUNTY INFORMATION TECH DEPT
TULSA COUNTY LAND RECORDS
30.00
FRED STEPHEN CORLEY
CODE ENFORCEMENT MOWING
150.00
FRED STEPHEN CORLEY
CODE ENFORCEMENT MOWING
150.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
150.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
400.00
JPMORGAN CHASE BANK
OML-ANNUAL CONFERENCE
400.00
TOTAL COMMUNITY DEVELOPMENT 1,750.74
ENGINEERING
JPMORGAN CHASE BANK
JAMAR TECH - SUPPLIES
452.43
JPMORGAN CHASE BANK
LODGING EXPENSE
188.00
JPMORGAN CHASE BANK
LODGING EXPENSE
94.00
JPMORGAN CHASE BANK
TRAVELEXPENSE
14.00
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
13.00
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
56.55
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
TREASURER PETTY CASH
TOLLS
12.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
31.47
JPMORGAN CHASE BANK
TRAVEL EXPENSE
8.17
JPMORGAN CHASE BANK
TRAVEL EXPENSE
7.03
Page 2
Claims List
10/6/2015
Budget Unit Title
Vendor Name
Payable Description jPaymentAmount
TOTAL ENGINEERING 935.33
INFORMATION TECHNOLOGY
JPMORGAN CHASE BANK
OCC -STATE OF THE CITY
40.00
JPMORGAN CHASE BANK
AMAZON - NETWORK SWITCH
264.98
JPMORGAN CHASE BANK
BARRACUDA- FILTER RENEWAL
1,998.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
14.82
JPMORGAN CHASE BANK
AMAZON - CLEANING TAPES
93.98
JPMORGAN CHASE BANK
AMAZON -FIBER PATCH CABLE
15.98
JPMORGAN CHASE BANK
TRAVEL EXPENSE
14.00
JPMORGAN CHASE BANK
LODGING EXPENSE
366.12
JPMORGAN CHASE BANK
TRAVEL EXPENSE
10.25
JPMORGAN CHASE BANK
TRAVEL EXPENSE
15.98
JPMORGAN CHASE BANK
AMAZON -CABLE TESTER
178.98
JPMORGAN CHASE BANK
COX - INTERNET
1,350.00
JPMORGAN CHASE BANK
SOLARWINDS- LICENSE UPGRD
3,800.00
JPMORGAN CHASE BANK
AMERICAN - BAGGAGE FEE
25.00
JPMORGAN CHASE BANK
TRAVELEXPENSE
20.03
JPMORGAN CHASE BANK
AMAZON- LABELS
32.34
TOTAL INFORMATION TECHNOLOGY 8,240.46
SUPPORT SERVICES
JPMORGAN CHASE BANK
UNIQUE STITCHES - REPAIR
50.00
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
287.75
JPMORGAN CHASE BANK
OREILLYS- PULLER
64.99
JPMORGAN CHASE BANK
SAMSCLUB -TAX REFUND
-52.99
SPRINT SOLUTIONS, INC.
SPRINT CARDS
79.98
SPOK, INC.
PAGER USE
8.88
JPMORGAN CHASE BANK
LOWES- TRIMMER HEAD
25.63
JPMORGAN CHASE BANK
LOTA- PARKING FEE
5.00
JPMORGAN CHASE BANK
SCHINDLER ELEVATOR -MAINT
917.28
JPMORGAN CHASE BANK
RED BUD- FILTERS
12.10
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
11.85
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
11.85
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
11.85
COPY WORLD BUSINESS SOLUTIONS, LLC
QTRLY COPIER MAINT FEES
110.00
AT&T
CONSOLIDATED PHONE BILL
21.88
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
13.00
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
39.00
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
58.50
JPMORGAN CHASE BANK
COX - INTERNET SERVICE
69.95
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
8.79
JPMORGAN CHASE BANK
FACIUTYDUDE- SOFTWARE
2,157.75
TOTAL SUPPORT SERVICES 3,913.04
Page 3
Claims List
10/6/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
CEMETERY
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
13.00
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
44.72
SPOK, INC.
PAGER USE
8.88
OWASSO TOP SOIL
DIRT FOR CEMETERY
65.00
JPMORGAN CHASE BANK
OREILLYS -SPARK PLUG
5.78
JPMORGAN CHASE BANK
OREILLYS -OIL
8.69
AEP /PSO
ELECTRIC USAGE
26.72
JPMORGAN CHASE BANK
P &K EQUIPMENT- REPAIR
301.96
JPMORGAN CHASE BANK JP&K
EQUIP- SUPPLIES
19.25
TOTAL CEMETERY 494.00
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
115.96
AEP /PSO
ELECTRIC USAGE
247.17
DEPARTMENT OF PUBLIC SAFETY
OLETS USER FEE
450.00
JPMORGAN CHASE BANK
INTL CPR -CPR TRAINING
17.89
LANGUAGE LINE SERVICES
TRANSLATION SERVICES
8.68
JPMORGAN CHASE BANK
WALMART- PRISONER BOARD
102.20
JPMORGAN CHASE BANK
INTERSTATE - SUPPLIES
29.50
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEANING
29.25
JPMORGAN CHASE BANK
AMAZON - PRISONER BOARD
8.99
JPMORGAN CHASE BANK
AMAZON - PRISONER BOARD
299.99
JPMORGAN CHASE BANK
BAUDVILLE- SUPPLIES
1 28.40
TOTAL POLICE COMMUNICATIONS 1,338.03
ANIMAL CONTROL
AT &T
CONSOLIDATED PHONE BILL
26.70
BRANDON HEMSOTH
SUPPLIES
276.52
JPMORGAN CHASE BANK
AMAZON - COMPUTER ITEMS
150.73
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEANING
96.90
JPMORGAN CHASE BANK
WALMART - SUPPLIES
14.72
JPMORGAN CHASE BANK
WALMART- SUPPLIES
32.00
JPMORGAN CHASE BANK
MEDVET- SUPPLIES
59.99
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
35.97
JPMORGAN CHASE BANK
WEST ENGRAVERS - SUPPLIES
160.87
JPMORGAN CHASE BANK
WALMART- SUPPLIES
19.60
JPMORGAN CHASE BANK
SERENITY PET - CREMATIONS
375.00
YOUNGS FIRE SUPPRESSION SERVICES
EXTINGUISHER INSPECTION
26.00
JPMORGAN CHASE BANK
ZOETIS - SUPPLIES
249.75
AEP /PSO
IELECTRIC USAGE
1 273.00
TOTAL ANIMAL CONTROL 1,797.75
FIRE SERVICES FLEETPRIDE, INC IVEHICLE PART 11.84
TOTAL FIRE SERVICES 11.84
Page 4
Claims List
1016!2015
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
EMERGENCY PREPAREDNES
AT &T
CONSOLIDATED PHONE BILL
15.12
JPMORGAN CHASE BANK
LODGING EXPENSE
282.00
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
26.35
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
21.01
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
26.43
AEP IPSO
ELECTRIC USAGE
109.88
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
2126
TOTAL EMERGENCY PREPAREDNESS 504.05
STORMWATER
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
33.31
JPMORGAN CHASE BANK
LOWES- CONCRETE
187.83
JPMORGAN CHASE BANK
P &K EQUIP- TRIMMER LINE
56.99
JPMORGAN CHASE BANK
LOWES -FENCE SUPPLIES
20.85
OWASSO FENCE CO
FENCE
10.32
CITY GARAGE
VEH PARTS PURCH -AUG
1,029.55
SPOK, INC.
PAGER USE
53.35
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
33.31
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
33.31
JPMORGAN CHASE BANK
KUBOTA- TRACTOR PARTS
625.75
JPMORGAN CHASE BANK
QUALITY TIRE - TRAILER TIRE
97.50
TREASURER PETTY CASH
PARKING FEE
9.00
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
70.50
JPMORGAN CHASE BANK
OREILLYAUTO- SUPPLIES
83.60
JPMORGAN CHASE BANK
OREILLYAUTO- SUPPLIES
37.66
JPMORGAN CHASE BANK
STD SUPPLY - CREDIT
-2.00
JPMORGAN CHASE BANK
EQUIPMENT ONE - RENTAL
70.00
JPMORGAN CHASE BANK
BROWN FARMS-SOD
285.00
JPMORGAN CHASE BANK
LOWES -TAR
30.55
JPMORGAN CHASE BANK
TRANSCO -PPE
35.16
JPMORGAN CHASE BANK
STD SUPPLY - TRIMMER LINE
43.77
JPMORGAN CHASE BANK
LOWES- SUPPLIES
46.84
JPMORGAN CHASE BANK
P & K EQUIP -BRUSH KNIFE
57.94
JPMORGAN CHASE BANK
IF & K EQUIP -BRUSH KNIVES
78.55
TOTAL STORMWATER 3,028.64
PARKS
JPMORGAN CHASE BANK
P &K EQUIPMENT -MOWER PARTS
100.86
JPMORGAN CHASE BANK
P &K EQUIPMENT -MOWER PARTS
75.30
JPMORGAN CHASE BANK
P &K EQUIPMENT -WHEEL CAPS
4.42
JPMORGAN CHASE BANK
LOWES - SUPPLIES
44.90
AT &T
CONSOLIDATED PHONE BILL
23.16
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
15.25
RANDY G. MISER
RAYOLA PARK PARKING LOT
750.00
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
15.25
ANDREA SMITH
PARKS JANITORIAL SERVICES
1,175.00
Page 5
Claims List
10/6/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
PARKS...
ANDREA SMITH
PARKS JANITORIAL SERVICES
1,175.00
ROGERS COUNTY RURAL WATER DISTRICT
WATER @ CENTENNIAL
178.50
OLEN MASINGALE
SEPTEMBER MOWINGS
1,720.00
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
15.25
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
7.98
CITY GARAGE
VEH PARTS PURCH -AUG
187.00
AEP /PSO
ELECTRIC USAGE
1,024.48
JPMORGAN CHASE BANK
ATWOODS -SPRAY PAD PARTS
8.69
JPMORGAN CHASE BANK
P &K EQUIPMENT -PARTS
33.30
JPMORGAN CHASE BANK
LOWES- SUPPLIES
11.04
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
15.25
ALARM SECURITY GROUP, LLC
PARKS OFFICE SECURITY SYS
12.58
WASHINGTON CO RURAL WATER DISTRICT
MCCARTY PARK WATER
37.36
MIRACLE RECREATION EQUIPMENT
NEW SWINGS FOR PARKS
2,480.00
UNIFIRST HOLDINGS LP IPARKS
UNIFORMS
15.25
TOTAL PARKS 9,125.82
COMMUNITY CENTER
JPMORGAN CHASE BANK
WALMART - LANYARD
5.88
JPMORGAN CHASE BANK
WALMART -TWO WAY RADIOS
59.87
JPMORGAN CHASE BANK
WALMART -TAPE MEASURE /KEYS
37.32
JPMORGAN CHASE BANK
RANDY'S PEST -PEST CONTROL
80.00
JPMORGAN CHASE BANK
WALMART - SUPPLIES
93.03
JPMORGAN CHASE BANK
WALMART- SUPPLIES
22.14
JPMORGAN CHASE BANK
LOWES -KEY
1.97
JPMORGAN CHASE BANK
TARGET - SUPPLIES
9.47
JPMORGAN CHASE BANK
WALMART- SUPPLIES
30.08
JPMORGAN CHASE BANK
HOME DEPOT - DEADBOLT LOCK
14.97
JPMORGAN CHASE BANK
COPS PLUS - SUPPLIES
303.50
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
220.98
AEP /PSO
ELECTRIC USAGE
1,612.09
JPMORGAN CHASE BANK
HOME DEPOT -SIGNS
42.48
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
2.94
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
142.61
JPMORGAN CHASE BANK
TONER CENTRAL -TONER
99.99
JPMORGAN CHASE BANK
LOWES- PRIMER /PAINT
46.56
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
73.90
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
46.09
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
214.04
JPMORGAN CHASE BANK
TUCKER JANITOR-SUPPLIES
80.00
JPMORGAN CHASE BANK
LOWES- CLAMPS /BUSHINGS
61.42
JPMORGAN CHASE BANK
LOWES- SUPPLIES
72.91
JPMORGAN CHASE BANK
LOWES -LED LIGHTING
176.04
AT &T
CONSOLIDATED PHONE BILL
41.82
JPMORGAN CHASE BANK
WALMART- SUPPLIES
6.72
Page 6
Claims List
10/6/2015
Budget Unit Title I
Vendor Name
Payable Description
Payment Amount
TOTAL COMMUNITY CENTER 3,598.82
HISTORICAL MUSEUM
CONSOLIDATED PHONE BILL
15.12
FAEP/IPSO
ELECTRIC USAGE
202.60
AN CHASE BANK
JOHNSTONE -FAN MOTOR PARTS
118.70
TOTAL HISTORICAL MUSEUM 336.42
ECONOMIC DEV JPMORGAN CHASE BANK WEBSCRIBBLE- HOSTING 19.99
TOTAL ECONOMIC DEV 19.99
59,875.2
FUND GRAND TOTAL
AMBULANCE SERVICE AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 139.00
TOTAL AMBULANCE SERVICE 139.00
AMBULANCE
JPMORGAN CHASE BANK
FRONTIER INTL- REPAIRS
542.85
JPMORGAN CHASE BANK
FLEET DIST -TOOLS
61.29
JPMORGAN CHASE BANK
FIRE SERVICE -CPR CARDS
120.00
MEDICLAIMS INC
BILLING SERVICES
12,108.32
ZOLL DATA SYSTEMS, INC
RESCUENET MAINTENANCE
8,500.00
JPMORGAN CHASE BANK
PHARM SYSTEMS - SUPPLIES
398.05
JPMORGAN CHASE BANK
INTERSTATE -TOOLS
266.40
JPMORGAN CHASE BANK
PHARM SYSTEMS- SUPPLIES
343.89
JPMORGAN CHASE BANK
PHARM SYSTEMS - SUPPLIES
188.10
JPMORGAN CHASE BANK
PHARM SYSTEMS - SUPPLIES
20.50
JPMORGAN CHASE BANK
PHARM SYSTEMS - SUPPLIES
574.80
JPMORGAN CHASE BANK
INTEGRIS -NEW HIRE PHYSICA
475.00
JPMORGAN CHASE BANK
BOUNDTREE MED- SUPPLIES
46.02
JPMORGAN CHASE BANK
BOUNDTREE MED- SUPPLIES
30.43
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
21.10
JPMORGAN CHASE BANK
BOUNDTREE MEDSUPPLIES
1,039.84
CITY GARAGE
IVEH PARTS PURCH -AUG
1,521.37
TOTAL AMBULANCE 26,257.96
26,396.9
FUND GRAND TOTAL
E911 COMMUNICATIONS
JPMORGAN CHASE BANK
TOTAL RADIO - MAINT CONTRAC
410.00
AT &T
E911 MAPPING FEES -SEPT
355.35
INCOG -E911
E911 ADMIN SVC FEES
71821.47
AT &T
CONSOLIDATED PHONE BILL
670.43
GENCORE CANOED, LTD
GENWATCH3 SOFTWARE MAINT
1,748.00
Page 7
Claims List
ir117c:941917
Budget Unit Title I
Vendor Name
Payable Description IPaymentAmount
TOTAL E911 COMMUNICATIONS 11,005.25
11,005.2
FUND GRAND TOTAL
HOTEL TAX - ECON DEV JPMORGAN CHASE BANK TRAVEL EXPENSE 64.66
AEP /PSO ELECTRIC USAGE 51.67
JPMORGAN CHASE BANK AMERICAN - AIRFARE 399.20
JPMORGAN CHASE BANK TRAVEL EXPENSE 17.82
JPMORGAN CHASE BANK TRAVEL EXPENSE 5.92
JPMORGAN CHASE BANK TRAVEL EXPENSE 26.76
TOTAL HOTELTAX - ECON DEV 566.03
STRONG NEIGHBORHOODS
JPMORGAN CHASE BANK
MEETING EXPENSE
26.90
JPMORGAN CHASE BANK
BROWN FARMS-SOD
60.00
JPMORGAN CHASE BANK
SAV ON -BLOCK PARTY SIGNS
75.00
JPMORGAN CHASE BANK
OCC -STATE OF THE CITY
80.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
106.50
JPMORGAN CHASE BANK
WORLEY'S -DIRT
10.00
JPMORGAN CHASE BANK
ANCHOR PAINT - SUPPLIES
426.41
JPMORGAN CHASE BANK
SCOREBOARD - TSHIRTS
270.00
JPMORGAN CHASE BANK
ROADSAFE- BARRICADES
67.20
TOTAL STRONG NEIGHBORHOODS 1,122.01
1,688.0
FUND GRAND TOTAL
STORMWATER MANAGEMEN' 96TH & GARNETT LLC ISTORMWATER PAYBACK REFUND 32,581.22
TOTAL STORMWATER MANAGEMENT 32,581.22
STORMWATER - STORMWATE
PRECISION LAWN CARE OF TULSA, LLC
MOW 169 & LITTER CONTROL 6,347.30
IAEP/PSO
ELECTRIC USAGE 340.43
TOTAL STORMWATER- STORMWATER 6,687.73
39,268.9
FUND GRAND TOTAL
AMBULANCE CAPITAL FD ISTRYKER MEDICAL 1BARIATRIC XPS RETROFIT 11,500.00
TOTAL AMBULANCE CAPITAL FD 11,500.00
11,500.0
FUND GRAND TOTAL
SALES TAX FUND -FIRE
ZOLL DATA SYSTEMS, INC
RESCUENET MAINTENANCE
6,286.00
NORTHERN SAFETY COMPANY, INC.
SCBA FUNCTION TESTING
5,322.50
Page 8
Claims List
10/6/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SALES TAX FUND - FIRE...
SPECIAL OPS UNIFORMS, INC
UNIFORMS
17,006.71
NORTH AMERICA FIRE EQUIPMENT CO.
PROTECTIVE COATS & PANTS
14,451.78
JPMORGAN CHASE BANK
AMAZON -SMALL TOOLS
67.12
JPMORGAN CHASE BANK
LOCKE SUPPLY -PARTS
32.03
DUVALL ELECTRIC, LLC
ELECTRICAL REPAIRS - FIRE
290.00
AT &T
CONSOLIDATED PHONE BILL
119.67
NORTH AMERICA FIRE EQUIPMENT CO.
SUSPENDERS
174.59
NORTH AMERICA FIRE EQUIPMENT CO.
PROTECTIVE GLOVES
2,426.88
NORTH AMERICA FIRE EQUIPMENT CO.
PROTECTIVE HOODS
708.00
JPMORGAN CHASE BANK
AMERICAN WASTE - DUMPSTER
350.00
JPMORGAN CHASE BANK
AMERICAN WASTE - DUMPSTER
350.00
JPMORGAN CHASE BANK
AMERICAN WASTE - DUMPSTER
354.34
DALE & LEES SERVICE, INC
HVAC REPAIR STATION #2
123.00
JPMORGAN CHASE BANK
HOME DEPOT -FS #4 SUPPLIES
147.42
JPMORGAN CHASE BANK
SAMS- REFUND
-8.00
JPMORGAN CHASE BANK
OREILLYS- SUPPLIES
29.98
JPMORGAN CHASE BANK
TRAVEL EXPENSE
5.91
JPMORGAN CHASE BANK
TRAVEL EXPENSE
5.91
JPMORGAN CHASE BANK
TRAVEL EXPENSE
5.75
JPMORGAN CHASE BANK
TRAVEL EXPENSE
10.88
JPMORGAN CHASE BANK
TRAVEL EXPENSE
6.75
JPMORGAN CHASE BANK
TRAVEL EXPENSE
9.92
JPMORGAN CHASE BANK
TULSA TECH- TRAINING CLASS
195.00
TREASURER PETTY CASH
TAG FEE
236.50
JPMORGAN CHASE BANK
HILT[ -TOOLS
684.79
JPMORGAN CHASE BANK
HILTI -TOOLS
326.92
JPMORGAN CHASE BANK
LOWES - DRYWALL
1614
JPMORGAN CHASE BANK
BESTBUY- SUPPLIES
5.69
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
24.75
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
5.80
JPMORGAN CHASE BANK
INT'L SOCIETY- REGISTRATIO
95.00
JPMORGAN CHASE BANK
INT'L SOCIETY- REGISTRATIO
95.00
JPMORGAN CHASE BANK
INT'L SOCIETY - REGISTRATIO
95.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
45.44
JPMORGAN CHASE BANK
FLEET DIST- VEHICLE PARTS
39.66
JPMORGAN CHASE BANK
KENKOOL- REPAIR
751.67
JPMORGAN CHASE BANK
LODGING EXPENSE
170.00
JPMORGAN CHASE BANK
LODGING EXPENSE
170.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
5.68
JPMORGAN CHASE BANK
LOWES- REFRIGERATOR
898.00
JPMORGAN CHASE BANK
WALMART - OFFICE SUPPLIES
42.24
JPMORGAN CHASE BANK
WALMART- SUPPLIES
33.64
JPMORGAN CHASE BANK
SAMS- SUPPLIES
39.52
AEP IPSO
IELECTRIC USAGE
4,075.27
Page 9
Claims List
10/6/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SALES TAX FUND - FIRE...
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
99.98
JPMORGAN CHASE BANK
TRAVEL EXPENSE
29.91
JPMORGAN CHASE BANK
ACADEMY SPORTS- APPAREL
84.99
JPMORGAN CHASE BANK
ACADEMY SPORTS - APPAREL
84.99
JPMORGAN CHASE BANK
ACADEMY SPORTS - APPAREL
64.99
JPMORGAN CHASE BANK
ACADEMY SPORTS- APPAREL
64.99
JPMORGAN CHASE BANK
SHOE CARNIVAL -SHOES
45.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
8.93
JPMORGAN CHASE BANK
TRAVEL EXPENSE
15.89
JPMORGAN CHASE BANK
TRAVELEXPENSE
19.56
JPMORGAN CHASE BANK
TRAVEL EXPENSE
31.03
JPMORGAN CHASE BANK
TRAVEL EXPENSE
22.53
JPMORGAN CHASE BANK
LOWES- SUPPLIES
26.94
JPMORGAN CHASE BANK
TRAVEL EXPENSE
19.94
JPMORGAN CHASE BANK
OK LIGHTING -LIGHT SOCKETS
9.90
JPMORGAN CHASE BANK
ASSOC PARTS - BLOWER MOTOR
375.00
JPMORGAN CHASE BANK
JOHNSTONE- BLOWER BELT
5.94
JPMORGAN CHASE BANK
JOHNSTONE- BLOWER BELT
5.94
JPMORGAN CHASE BANK
LIGHTING INC- BALLAST
39.95
JPMORGAN CHASE BANK
JERRY BRAY - DEFROST HEATER
255.00
JPMORGAN CHASE BANK
RED BUD - FILTERS
8.04
JPMORGAN CHASE BANK
RED BUD - FILTERS
8.04
JPMORGAN CHASE BANK
IAFC- MEMBERSHIP DUES
239.00
JPMORGAN CHASE BANK
BESTBUY - SUPPLIES
31.99
CITY GARAGE
IVEH PARTS PURCH -AUG
227.77
TOTAL SALES TAX FUND -FIRE 58,155.69
FUND GRAND TOTAL 58,155.6
SALES TAX FUND - POLICE
SAV -ON PRINTING & SIGNS LLC
BUSINESS CARDS - CAZZOLA
30.00
YOUNGS FIRE SUPPRESSION SERVICES
EXTINGUISHER INSPECTION
167.00
SPOK, INC.
PAGER USE
35.52
JPMORGAN CHASE BANK
FRED PRYOR - TRAINING
199.00
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM ITEM
184.99
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
61.99
JPMORGAN CHASE BANK
AMAZON - UNIFORM
22.88
JPMORGAN CHASE BANK
SOUTHERN AG -K9 FOOD
162.97
JPMORGAN CHASE BANK
INTERSTATE ALL - BATTERIES
21.20
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
39.99
JPMORGAN CHASE BANK
AMAZON - UNIFORM
385.96
AEPIPSO
ELECTRIC USAGE
3,319.62
JPMORGAN CHASE BANK
TRANSCRIPTION SERVICES
1,221.00
JPMORGAN CHASE BANK
SAMS CLUB -WATER
99.50
JPMORGAN CHASE BANK
WALMART- SUPPLIES
53.68
Page 10
Claims List
10/6/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SALES TAX FUND - POLICE...
JPMORGAN CHASE BANK
CMI- SUPPLIES
244.28
JPMORGAN CHASE BANK
LODGING EXPENSE
249.00
JPMORGAN CHASE BANK
LODGING EXPENSE
30.63
JPMORGAN CHASE BANK
LODGING EXPENSE
249.00
JPMORGAN CHASE BANK
LODGING EXPENSE
30.63
JPMORGAN CHASE BANK
LOWES- SUPPLIES
299.90
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
7.58
JPMORGAN CHASE BANK
FAMILY ANIMAL -K9 MEDICINE
102.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
62.90
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
39.60
JPMORGAN CHASE BANK
AMAZON - UNIFORM
203.20
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEANING
1,510.25
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
14.99
JPMORGAN CHASE BANK
CHIEF SUPPLY - UNIFORM
377.86
JPMORGAN CHASE BANK
AMAZON - MEMBERSHIP
99.00
JPMORGAN CHASE BANK
AMAZON- UNIFORMS
594.88
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
115.96
JPMORGAN CHASE BANK
GALLS - UNIFORM ITEMS /RAU
90.02
JPMORGAN CHASE BANK
GALLS - UNIFORMS
1,456.22
JPMORGAN CHASE BANK
AMAZON- RETURN
- 171.99
TREASURER PETTY CASH
TRAVEL EXPENSE /GRAY
80.80
TREASURER PETTY CASH
WIPER BLADES
25.74
TREASURER PETTY CASH
FIREARM REPAIR/PARSLEY
45.00
JPMORGAN CHASE BANK
AT YOUR SERVICE - RENTAL
80.00
JPMORGAN CHASE BANK
TINT SHOP - WINDOW TINTING
195.00
JPMORGAN CHASE BANK
BASS PRO - SNIPER EQUIPMENT
1,328.97
JPMORGAN CHASE BANK
ALT FORCE - TRAINING SUIT
1,239.90
FLEET DISTRIBUTORS EXPRESS
LIGHTING FOR DET VEHICLE
200.68
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY16
161.00
JPMORGAN CHASE BANK
VIEVU - STRAIGHT SHOOTER
250.00
JPMORGAN CHASE BANK
TASER- ASSURANCE PLAN
3,280.00
AT &T
CONSOLIDATED PHONE BILL
519.91
JPMORGAN CHASE BANK
ULTRA MAX -AMMO
6,740.00
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
12.32
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
47.94
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
7.69
JPMORGAN CHASE BANK
WALGREENS- SUPPLIES
42.24
CITY GARAGE
VEH PARTS PURCH -AUG
5,864.85
JPMORGAN CHASE BANK
USPS- MAILING COSTS
33.04
JPMORGAN CHASE BANK
INTERSTATE - BATTERY
27.90
JPMORGAN CHASE BANK
THOMSON WEST -CLEAR ACCESS
276.01
JPMORGAN CHASE BANK
ULTRA MAX -AMMO
42100
JPMORGAN CHASE BANK
LA POLICE GEAR -UNIF ITEM
104.93
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
1 12.92
Page 11
Claims List
10!6(2015
Budget Unit Title I Vendor Name Payable Description jPaymentAmountj
TOTAL SALES TAX FUND- POLICE 32,611.05
GRAND TOTAL
MORGAN CHASE BANK
MORGAN CHASE BANK
MORGAN CHASE BANK
lCHOR STONE COMPANY
VIN CITIES READY MIX, INC
VIN CITIES READY MIX, INC
)UNGS FIRE SUPPRESSION SERVICES
JCHOR STONE COMPANY
GNALTEK INC
NKLEY SALES
' MORGAN CHASE BANK
ZEASURER PETTY CASH
' MORGAN CHASE BANK
' MORGAN CHASE BANK
' MORGAN CHASE BANK
' MORGAN CHASE BANK
' MORGAN CHASE BANK
' MORGAN CHASE BANK
' MORGAN CHASE BANK
' MORGAN CHASE BANK
' MORGAN CHASE BANK
) MORGAN CHASE BANK
' MORGAN CHASE BANK
) MORGAN CHASE BANK
RDIGRIS VALLEY ELECTRIC COOP
RGAN CHASE BANK
RGAN CHASE BANK
2ST HOLDINGS LP
RGAN CHASE BANK
RGAN CHASE BANK
RGAN CHASE BANK
RGAN CHASE BANK
RGAN CHASE BANK
, INC.
2ST HOLDINGS LP
2ST HOLDINGS LP
;SO TOP SOIL
CITIES READY MIX, INC
ATWOOD- EQUIPMENT BOX
HOME DEPOT -FORM SUPPLIES
LOWES- CAUTION TAPE
CRUSHER RUN STONE
=IRE EXTINGUISHER INSPECT
RUSHER RUN STONE
TRAFFIC SIGNAL MAINTENANC
CONTROLLER, SOFTWARE
DULTMEIER -MOTOR ASSEMBLY
CDL LICENSENVALKINGSTICK
BROWNCO- CURING SPRAY
BROWN FARMS -SOD
LOWES - BATTERIES
LOWES- SPRAYER
LOWES -CEDAR BOARD
STAKES
FENCE -POLES
JRITY LIGHT
;TRIC USAGE
GRAINGER- LATCHES
UNIFORM CLEANING
MAACO- REPAINT FLATBED
BROWNCO MANUF -SAW BLADE
BROWNCO- MARKING PAINT
BROWNCO- HAMMER DRILL
EQUIPMENT ONE - RENTAL
PAGER USE
UNIFORM CLEANING
UNIFORM CLEANING
DIRT FOR SIDEWALK REPAIR
Page 12
32,6
17.94
150.81
816.00
3,350.
19,904,
1,130.
221.35
57.50
157.11
15.97
26.51
15.
35.1E
87.75
47.60
Claims List
10/6/2015
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
SALES TAX FUND - STREETS...
TWIN CITIES READY MIX, INC
CONCRETE
216.00
ANCHOR STONE COMPANY
CRUSHER RUN STONE
68.81
CITY GARAGE
VEH PARTS PURCH -AUG
2,572.68
TOTAL SALES TAX FUND-STREETS 36,079.23
36,079.2
FUND GRAND TOTAL
Cl -VEH MAINT FAC BLDG I MATRIX ARCHITECTS, ENGINEERS, ARCHIT DESIGN NEW VEH MAI 1,725.00
TOTAL CI - VEH MAINT FAC BLDG 1,725.00
CI -GARN WID 96TH -106TH
PSA- DEWBERRY INC
ENGINEERING SERVICES
17,675.50
SAV -ON PRINTING & SIGNS LLC
SIGN COVER UPS
100.00
TOTAL CI - GARN WID 96TH -106TH 17,775.50
TRANSPORTATION MSTR PLF C. H. GUERNSEY & COMPANY JENGINEERING SERVICES 3,661.74
TOTAL TRANSPORTATION MSTR PLAN 3,661.74
STREET REHAB FY16 BENCHMARK SURVEYING & LAND SERVICES SURVEY - FY 15 -16 STREET 5,800.00
TOTAL STREET REHAB FYI
5,800.00
28,962.2
FUND GRAND TOTAL
CITY GARAGE
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
108.00
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
6.50
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
AT &T
CONSOLIDATED PHONE BILL
26.70
TREASURER PETTY CASH
CNG LICENSE /MOODY
50.00
TREASURER PETTY CASH
CNG LICENSE /LIVINGSTON
50.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
7.97
JPMORGAN CHASE BANK
SPEEDTECH- LIGHTS /BRACKET
299.88
JPMORGAN CHASE BANK
OREILLYS -SHOP SUPPLIES
75.88
JPMORGAN CHASE BANK
OREILLYS -PARTS RESALE
3,584.84
JPMORGAN CHASE BANK
BUMP2BUMP -PARTS
592.20
JPMORGAN CHASE BANK
QUALITY TIRE - ALIGNMENT
89.95
JPMORGAN CHASE BANK
FLEET DIST- LIGHTS
224.94
JPMORGAN CHASE BANK
GOODYEAR -TIRES & RECAPS
2,650.67
JPMORGAN CHASE BANK
BUM2BUMP -PARTS
121.00
JPMORGAN CHASE BANK
LOTA- PARKING FEE
5.00
JPMORGAN CHASE BANK
BUMP213UMP -PARTS
108.12
JPMORGAN CHASE BANK
FASTENAL- SUPPLIES
50.00
Page 13
Claims List
10/6/2015
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
CITY GARAGE...
JPMORGAN CHASE BANK
CLASSIC CHEVY -PARTS
102.79
JPMORGAN CHASE BANK
B &M WAREHOUSE -PARTS
1,093.09
JPMORGAN CHASE BANK
CLASSIC CHEVY -FUEL CAPS
29.90
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
560.04
JPMORGAN CHASE BANK
UNITED FORD -PARTS
94.70
JPMORGAN CHASE BANK
UNITED FORD -PARTS
457.96
JPMORGAN CHASE BANK
UNITED FORD -PARTS
43.84
JPMORGAN CHASE BANK
HARD HAT - SAFETY GLOVES
60.00
JPMORGAN CHASE BANK
FRONTIER INT'L -TANK CAPS
28.90
JPMORGAN CHASE BANK
ZEP SALES -HAND CLEANER
62.45
JPMORGAN CHASE BANK
KERR INDUST -WIRE HARNESS
106.24
AT &T MOBILITY
WIRELESS SERVICE
57.33
AEP /PSO
ELECTRIC USAGE
466.59
JPMORGAN CHASE BANK
BUMP2BUMP -PARTS
457.76
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
7.39
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
6.11
JPMORGAN CHASE BANK
IMATTHEWS FORD- REPAIRS
994.83
TOTAL CITY GARAGE 12,777.69
12,777.6
FUND GRAND TOTAL
WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP /FELL 323.00
CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP /FELL 323.00
CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP /FELL 323.00
TOTAL WORKERS' COMP SELF -INS 969.00
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
366.98
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
5,146.87
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
815.99
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
366.98
SAS, LLC SELECT ACTUARIAL SERVICE
WORKERS COMP ACTUARIAL
3,750.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
3,855.58
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
366.98
TOTAL WORKERS' COMP SELF -INS 14,669.38
15,638.3
FUND GRAND TOTAL
GEN LIAB -PROP SELF INS NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL, ROSS, JULY 2015 996.86
NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL, SPRADLIN, JULY 2,533.00
NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL, MAZZANTI, JULY 337.50
NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL -ROSS, AUGUST 2,638.33
NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL- DENTON, AUGUST 4,707.06
NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL,DENTON, JULY 2015 7,101.29
Page 14
Claims List
10/6/2015
Budget Unit Title I Vendor Name Payable Description IPaymentAmount
TOTAL GEN LIAB -PROP SELF INS 18,314.04
FUND GRAND TOTAL 18,314.0
CITY GRAND TOTAL $352,272.79
Page 15
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10/6115
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL DEPT TOTAL
22,118.75
57,651.39
35,181.82
27,459.56
29,013.51
37,173.98
208,599.01
4,679.80
2,068.70
7,441.66
14,190.16
VSP VISION MEDICAL SERVICES 1,012.06
VISION MEDICAL SERVICES 2,103.36
VISION DEPT TOTAL 3,115.42
HEALTHCARE SELF INSURANCE FUND TOTAL 225,904.59
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 09119/15
Department Payroll Expenses Total Expenses
Municipal Court
5,531.41
8,232.11
Managerial
21,555.17
30,525.80
Finance
15,231.82
23,529.44
Human Resources
7,910.36
13,196.94
Community Development
15,210.28
24,349.60
Engineering
14,434.74
21,930.15
Information Systems
13,378.30
20,514.01
Support Services
6,353.70
9,390.40
Cemetery
1,235.78
1,861.58
Police Grant Overtime
2,480.94
2,513.83
Central Dispatch
19,332.35
32,109.76
Animal Control
2,966.68
4,661.48
Emergency Preparedness
1,673.00
2,393.17
Stormwater /ROW Maint.
6,475.62
9,565.33
Park Maintenance
5,691.42
8,693.51
Culture /Recreation
4,955.88
8,125.49
Community- Senior Center
4,087.27
6,642.46
Historical Museum
588.96
661.29
Economic Development
3,367.09
4,405.50
General Fund Total
152,460.77
233,301.85
Garage Fund Total 4,687.60 7,691.37
Ambulance Fund Total 365.00 409.82
Fire Fund 37 Total 143,011.30 221,424.89
Police Fund 38 Total 124,638.32 195,214.26
Streets Fund 39 Total 8,907.71 15,668.74
Stormwater Fund 27 Total
Worker's Compensation Total 11,241.91 13,371.29
Strong Neighborhoods Total 3,772.29 5,504.66
0 The Gily Wil . Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Karl Fritschen
Chief Urban and Long Range Planner
SUBJECT: Ordinance 1061
DATE: October 2, 2015
BACKGROUND:
On September 15, 2015, the City Council considered the annexation (OA- 15 -05) for a 10.431
acre tract located in Section 30, Township 21 North, Range 14 East and Section 25 of Township
21 North Range 13 East. The Council voted unanimously to approve the annexation of the
property with an AG (Agriculture) zoning designation. The attached ordinance officially
annexes the subject property, affirming the action taken by the City Council on September 15,
2015.
RECOMMENDATION:
Staff recommends approval of Ordinance 1061 approving the annexation of property located
at the above described location.
ATTACHMENTS:
Ordinance 1061
Boundary Map
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1061
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO,
OKLAHOMA, ADDITIONAL LANDS AND TERRITORY, OF SECTION 30, TOWNSHIP 21
NORTH, RANGE 14 EAST AND SECTION 25, TOWNSHIP 21 NORTH, RANGE 13 EAST OF
THE I.B. K M, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S.
GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM AND AFTER THE PASSAGE
AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN
SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO,
OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL
BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY
OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS PART OF WARD FOUR OF
SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE, AND REPEALING ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
WHEREAS, public hearings have been held regarding the request for annexation of the
property herein described, and
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Annexation Committee, the Owasso Planning Commission and all statements for or against the
requested annexation the property referenced in application OA- 15 -05.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT TO WIT:
A tract of land located in the Southwest Quarter (SW /4) of Section Thirty (30) of Township Twenty -one
(21) North and Range Fourteen (14) East of the Indian Base and Meridian (I.B. &M.), according to the U.S.
Government Survey, thereof, Tulsa County, State of Oklahoma; being more particularly described as
follows:
COMMENCING AT THE SW CORNER OF THE SW /4 OF SEC. 30, T -21 -N, R -14 -E, I.B. &M.; THENCE N
89 °00'43 "E ALONG THE SOUTH LINE OF SAID SW /4 A DISTANCE OF 1549.87 FEET; THENCE N
01 °07'59 "W A DISTANCE OF 78.00 FEET TO THE POINT OF BEGINNING; THENCE S 89 °00'43 "W A
DISTANCE OF 120.00 FEET; THENCE N 01 °07'55 "W A DISTANCE OF 1107.47 FEET, THENCE N
24 031'58 "W A DISTANCE OF 694.89 FEET; THENCE N 43 °42'45 "W A DISTANCE OF 465.27 FEET; THENCE
N 52 018'58 "W A DISTANCE OF 364.67 FEET; THENCE N 85 °33'25 "W A DISTANCE OF 272.66 FEET;
THENCE S 88 °42'04 "W A DISTANCE OF 317.98 FEET TO THE WEST LINE OF SAID SW /4; THENCE N
01 °56'53 "W ALONG THE WEST LINE OF SAID SW /4 A DISTANCE OF 100.00 FEET TO THE SOUTHERLY
RAILROAD RIGHT -OF -WAY; THENCE N 88 °42'04 "E ALONG SAID SOUTHERLY RAILROAD RIGHT -OF -WAY
(UNTIL OTHERWISE NOTED) A DISTANCE OF 434.41 FEET; THENCE ALONG A CURVE TO THE RIGHT
HAVING A RADIUS OF 528.81 FEET, A CENTRAL ANGLE OF 38 °19'01", A CHORD LENGTH OF 347.09 FEET;
A CHORD BEARING OF S 72 °08'26 "E, FOR A DISTANCE OF 353.65 FEET, THENCE S 55 °06'24 "E A
DISTANCE OF 135.68 FEET; THENCE S 45 °46'02 "E A DISTANCE OF 586.39 FEET; THENCE S 44 °13'58 "W A
DISTANCE OF 40.58 FEET; THENCE S 45 °46'02 "E A DISTANCE OF 470.05 FEET; THENCE S 01 °07 "55 "E
AND LEAVING SAID SOUTHERLY RAILROAD RIGHT -OF -WAY A DISTANCE OF 1470.48 FEET TO THE POINT
OF BEGINNING, AND CONTAINING 9.846 ACRES, MORE OR LESS.
And
A tract of land located in the Southeast Quarter (SE /4) of Section Twenty -five (25) of Township Twenty -
one (21) North and Range Thirteen (13) East of the Indian Base and Meridian (1.B. &M.), according to the
U.S. Government Survey, thereof, Tulsa County, State of Oklahoma; being more particularly described as
follows:
COMMENCING AT THE SE CORNER OF THE SE /4 OF SEC. 25, T -21 -N, R -13 -E, I.B. &M.; THENCE N
1 °56'53 "W ALONG THE EAST LINE OF SAID SE /4 A DISTANCE OF 2416.59 FEET TO THE POINT OF
BEGINNING; THENCE S 88 °42'04 "W A DISTANCE OF 255.00 FEET; THENCE N 01 *56'53 "W A DISTANCE
OF 100.00 FEET TO THE SOUTHERLY RAILROAD RIGHT -OF -WAY; THENCE N 88 °42'04'E ALONG THE
SOUTHERLY RAILROAD RIGHT -OF -WAY A DISTANCE OF 255.00 FEET TO THE EAST LINE OF SAID SE /4;
THENCE S 01 056'53 "E A DISTANCE OF 100.00 FEET TO THE POINT OF BEGINNING, AND CONTAINING
0.585 ACRES MORE OR LESS.
be, and the same is hereby annexed to, made a part of, and added to the City of Owasso,
Oklahoma, and the corporate limits thereof be and are hereby extended to include the above
described territory and real estate and the same is hereby zoned AG (AGRICULTURAL).
SECTION TWO (1): That from and after the passage and publication of this Ordinance, the
real estate and territory described in Section 1 hereof shall be a part of the City of Owasso,
Oklahoma, and in Ward Four thereof, and all persons residing therein, and all property situated
thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and
ordinances of the City of Owasso, Oklahoma, in all respects and particulars.
SECTION THREE (2): All ordinances or parts of ordinances, in conflict with this ordinance are
hereby repealed to the extent of the conflict only.
SECTION FOUR (3): If any part or parts of this ordinance are deemed unconstitutional, invalid
or ineffective, the remaining portion shall not be affected but shall remain in full force and
effect.
SECTION FIVE (4): The provisions of this ordinance shall become effective thirty (30) days
from the date of final passage as provided by state law.
SECTION SIX (5): That there be filed in the office of the County Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance and correct map of the territory annexed.
PASSED AND APPROVED this 6th day of October, 2015.
Jeri Moberly, Mayor
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
OA 15 -05
1" = 752 ft Annexation 08/11/2015 •01, L �`a`✓ �j
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
OT City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Karl Fritschen
Chief Urban and Long Range Planner
SUBJECT: Ordinance 1062
DATE: October 2, 2015
BACKGROUND:
On September 15, 2015, the City Council considered the annexation (OA- 15 -06) for an 11.44
acre tract located in Section 30, Township 21 North, Range 14 East and Section 25 of Township
21 North, Range 13 East. The Council voted unanimously to approve the annexation of the
property with an AG (Agriculture) zoning designation. The attached ordinance officially
annexes the subject property, affirming the action taken by the City Council on September 15,
2015.
RECOMMENDATION:
Staff recommends approval of Ordinance 1062 approving the annexation of property located
at the above described location.
ATTACHMENTS:
Ordinance 1062
Boundary Map
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1062
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO,
OKLAHOMA, ADDITIONAL LANDS AND TERRITORY, OF SECTION 25, TOWNSHIP 21
NORTH, RANGE 13 EAST AND SECTION 30, TOWNSHIP 21 NORTH, RANGE 14 EAST OF
THE I.B. & M, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S.
GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM AND AFTER THE PASSAGE
AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN
SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO,
OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL
BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY
OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS PART OF WARD FOUR OF
SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE, AND REPEALING ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
WHEREAS, public hearings have been held regarding the request for annexation of the
property herein described, and
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Annexation Committee, the Owasso Planning Commission and all statements for or against the
requested annexation the property referenced in application OA- 15 -06.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT TO WIT:
A tract of land located in the East Half (E /2) of the Southeast Quarter (SE /4) of Section Twenty -Five (25)
of Township Twenty -One (21) North and Range Thirteen (13) East of the Indian Base and Meridian
(I.B. &M.), according to the U.S. Government Survey, thereof Tulsa County, State of Oklahoma; Being
more particularly described as follows:
COMMENCING AT THE SE CORNER OF THE SE /4 OF SECTION 25, T -21 -N, R -13 -E, I.B. &M.; THENCE N
01'56'53 "W ALONG THE EAST LINE OF THE SAID SE /4 A DISTANCE OF 70.00' TO A POINT ON THE NORTH
RIGHT -OF -WAY LINE OF EAST 76Th STREET NORTH, THENCE N 01 °56'53 "W CONTINUING ALONG SAID
EAST LINE OF THE SE /4 A DISTANCE OF 1001.46 FEET TO THE POINT OF BEGINNING, THENCE S
88 °39'54 "W PARALLEL TO THE SOUTH LINE OF SAID SE /4 A DISTANCE OF 287.74 FEET, THENCE N
01056'53 "W PARALLEL TO EAST LINE OF SAID SE /4 A DISTANCE OF 530.00 FEET, THENCE N 88 °39'54 "E
PARALLEL TO THE SOUTH LINE OF SAID SE /4 A DISTANCE OF 260.00 FEET, THENCE N 01 °56'53 "W
PARALLEL TO THE EAST LINE OF SAID SE /4 A DISTANCE OF 415.00 FEET, THENCE S 88 °39'54 "W PARALLEL
TO THE SOUTH LINE OF SAID SE /4 A DISTANCE OF 210.00 FEET, THENCE N 22 °22'12 "W A DISTANCE OF
455.73 FEET, THENCE N 01 °56'53 "W PARALLEL TO THE EAST LINE OF SAID SE /4 A DISTANCE OF 100.00
FEET TO A POINT ON THE SOUTHERN KANSAS & OKLAHOMA RAILROAD RIGHT -OF -WAY, THENCE N
88 042'04 "E FOLLOWING SAID RAILROAD RIGHT -OF -WAY UNTIL NOTED OTHERWISE A DISTANCE OF
126.19 FEET, THENCE S 01 °17'56 "E A DISTANCE OF 25.00 FEET, THENCE N 88 °42'04 "E A
DISTANCE OF 16.26 FEET, THENCE S 01 °56'53 "E EXITING SAID RAILROAD RIGHT -OF -WAY A DISTANCE OF
100.00 FEET, THENCE N 88 °42'04 "E A DISTANCE OF 255.00 FEET TO A POINT ON THE EAST LINE OF SAID
SE /4, THENCE S 01 °56'53 "E ALONG THE EAST LINE OF SAID SE /4 A DISTANCE OF 1345.14 FEET TO THE
POINT OF BEGINNING, AND CONTAINING 7.03 ACRES MORE OR LESS.
me
A tract of land located in the Northeast Quarter (NE /4) of the Southwest Quarter (SW /4) of Section
Thirty (30) of Township Twenty -One (21) North and Range Fourteen (14) East of the Indian Base and
Meridian (I.B. &M.), according to the U.S. Government Survey, thereof Tulsa County, State of
Oklahoma; Being more particularly described as follows:
COMMENCING AT THE SW CORNER OF THE SW /4 OF SECTION 30, T -21 -N, R -14 -E, I.B. &M.; THENCE N
01 °56'53 "W ALONG THE WEST LINE OF SAID SW /4 A DISTANCE OF 70.00 FEET TO A POINT ON THE
NORTH RIGHT -OF -WAY LINE OF EAST 76th STREET NORTH, THENCE N 01 °56'53 "W CONTINUING ALONG
THE WEST LINE OF SAID SW /4 A DISTANCE OF 1429.18 FEET TO THE POINT OF BEGINNING, THENCE N
88 °39'54 "E PARALLEL TO THE SOUTH LINE OF SAID SW /4 A DISTANCE OF 209.69 FEET, THENCE N
01 056'53 "W PARALLEL TO THE WEST LINE OF SAID SW /4 A DISTANCE OF 917.28 FEET, THENCE S
88 °42'04 "W A DISTANCE OF 209.47 FEET TO A POINT ON THE WEST LINE OF SAID SW /4, THENCE S
01 °56'53 "E ALONG THE WEST LINE OF SAID SW /4 A DISTANCE OF 917.40 FEET TO THE POINT OF
BEGINNING, AND CONTAINING 4.41 ACRES, MORE OR LESS.
be, and the same is hereby annexed to, made a part of, and added to the City of Owasso,
Oklahoma, and the corporate limits thereof be and are hereby extended to include the above
described territory and real estate and the same is hereby zoned AG (AGRICULTURAL).
SECTION TWO (1): That from and after the passage and publication of this Ordinance, the
real estate and territory described in Section 1 hereof shall be a part of the City of Owasso,
Oklahoma, and in Ward Four thereof, and all persons residing therein, and all property situated
thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and
ordinances of the City of Owasso, Oklahoma, in all respects and particulars.
SECTION THREE (2): All ordinances or parts of ordinances, in conflict with this ordinance are
hereby repealed to the extent of the conflict only.
SECTION FOUR (3): If any part or parts of this ordinance are deemed unconstitutional, invalid
or ineffective, the remaining portion shall not be affected but shall remain in full force and
effect.
SECTION FIVE (4): The provisions of this ordinance shall become effective thirty (30) days
from the date of final passage as provided by state law.
SECTION SIX (5): That there be filed in the office of the County Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance and correct map of the territory annexed.
PASSED AND APPROVED this 61h day of October, 2015.
Jeri Moberly, Mayor
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
OA 15 -06
E.a3Tt� ' Legend � � I
I
1 � I
'
rci ��my a, d.: ��� I y StreeWames
' — Centedines
�� If Parcels
- - - -- I; / - Rogers Parcels
Fencellne
City Limits
I I
i I 1L
I
i
i
i
I
I y
� ids- -
`i l
400m ,1I
u
1" = 752 ft Annexation 08/19/2015
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
The C-iy Wit out Lim ifs.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Karl Fritschen
Chief Urban and Long Range Planner
SUBJECT: Ordinance 1063
DATE: October 2, 2015
BACKGROUND
On September 15, 2015, the City Council considered the annexation (OA- 15 -07) for a 29.16 acre
tract located in Section 25 of Township 21 North Range 13 East. The Council voted unanimously
to approve the annexation of the property with an AG (Agriculture) zoning designation. The
attached ordinance officially annexes the subject property, affirming the action taken by the
City Council on September 15, 2015.
RECOMMENDATION:
Staff recommends approval of Ordinance 1063 approving the annexation of property located
at the above described location.
ATTACHMENTS:
Ordinance 1063
Boundary Map
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1063
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO,
OKLAHOMA, ADDITIONAL LANDS AND TERRITORY, OF SECTION 25, TOWNSHIP 21
NORTH, RANGE 13 EAST OF THE I.B. 8, M, TULSA COUNTY, STATE OF OKLAHOMA,
ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM
AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE
REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE
CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS
RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND
ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS
PART OF WARD FOUR OF SAID CITY AND DIRECTING THE FILING OF THIS
ORDINANCE, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH.
WHEREAS, public hearings have been held regarding the request for annexation of the
property herein described, and
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Annexation Committee, the Owasso Planning Commission and all statements for or against the
requested annexation the property referenced in application OA- 15 -07.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT TO WIT:
A tract of land located in the Southeast Quarter (SE /4) of Section Twenty -Five (25) of
Township Twenty -One (21) North and Range Thirteen (13) East of the Indian Base and Meridian
(I.B. &M.), according to the U.S. Government Survey, thereof Tulsa County, State of Oklahoma;
Being more particularly described as follows:
COMMENCING AT THE SE CORNER OF THE SE /4 OF SEC. 25, T -21 -N, R -13 -E, I.B. & M.; THENCE S
88 °39'54 "W ALONG THE SOUTH LINE OF SAID SE /4 A DISTANCE OF 1052.15 FEET, THENCE N 1 °49111 "W
A DISTANCE OF 80.00 FEET TO THE POINT OF BEGINNING, THENCE N 1 °56'53 "W PARALLEL TO THE EAST
LINE OF SAID SE /4 A DISTANCE OF 380.00 FEET, THENCE N 58 °48'05 "E A DISTANCE OF 475.00 FEET,
THENCE N 41 °20'59 "E A DISTANCE OF 510.00 FEET, THENCE N 01 °56'53 "W PARALLEL TO THE EAST LINE
OF SAID SE /4 A DISTANCE OF 530.00 FEET, THENCE N 88 °39'54" E PARALLEL TO THE SOUTH LINE OF SAID
SE /4 A DISTANCE OF 260.00 FEET, THENCE N 01 °56'53 "W PARALLEL TO THE EAST LINE OF SAID SE /4 A
DISTANCE OF 415.00 FEET, THENCE 5 88 °39'54" W PARALLEL TO THE SOUTH LINE OF SAID SE /4 A
DISTANCE OF 210.00 FEET, THENCE N 22 °22'12" W A DISTANCE OF 455.73 FEET, THENCE N 01 °56'53 "W
PARALLEL TO THE EAST LINE OF SAID SE /4 A DISTANCE OF 100.00 FEET TO A POINT ON THE SOUTHERN
KANSAS & OKLAHOMA RAILROAD RIGHT -OF -WAY, THENCE S 88 °42'04 "W ALONG SAID RAILROAD RIGHT -
OF -WAY A DISTANCE OF 625.00 FEET, THENCE S01 °56'53" E PARALLEL TO THE EAST LINE OF SAID SE /4 A
DISTANCE OF 735.00 FEET, THENCE N 88 °39'54" E PARALLEL TO THE SOUTH LINE OF SAID SE /4 A
DISTANCE OF 634.00 FEET, THENCE S 01 °56'53 "E PARALLEL TO THE EAST LINE OF SAID SE /4 A DISTANCE
OF 695.00 FEET, THENCE S 41 °20'59 "W A DISTANCE OF 455.00', THENCE S 58 °48'05" W A DISTANCE OF
518.21 FEET, THENCE S01- 56'53" E PARALLEL TO THE EAST LINE OF SAID SE /4 A DISTANCE OF 439.70
FEET,THENCE N 88 °39'54" E PARALLEL TO THE SOUTH LINE OF SAID SE /4 A DISTANCE OF 100.00 FEET TO
THE POINT OF BEGINNING, AND CONTAINING 19.18 ACRES, MORE OR LESS.
A tract of land located in the Southwest Quarter (SW /4) of the Southeast Quarter (SE /4) of the
Northeast Quarter (NE /4) of Section Twenty -Five (25) of Township Twenty -One (21) North and Range
Thirteen (13) East of the Indian Base and Meridian (I.B. &M.), according to the U.S. Government Survey,
thereof Tulsa County, State of Oklahoma; Being more particularly described as follows:
COMMENCING AT THE SE CORNER OF THE SE /4 OF SECTION 25, T -21 -N, R -13 -E, I.B. &M.; THENCE S
88 °39'54" W ALONG THE SOUTH LINE OF SAID SE /4 A DISTANCE OF 1322.17 FEET TO THE SW CORNER
OF THE E/2 OF SAID SE /4; THENCE N 01'49'11" W A DISTANCE OF 2642.37 FEET TO THE POINT OF
BEGINNING BEING THE SW CORNER OF THE SE /4 OF THE NE /4 OF SAID SECTION 25 LOCATED ON THE
PRESENT NORTHERLY RAILROAD RIGHT -OF -WAY; THENCE N 01 °50'09" W A DISTANCE OF 661.02 FEET
TO A POINT ON THE WEST LINE OF THE SW /4, SE /4, OF THE NE /4, THENCE N 88 °41'55 "E A DISTANCE OF
657.48 FEET, THENCE S 01 °53'31" E A DISTANCE OF 330.52 FEET, THENCE 5 01 °50'09" E A DISTANCE OF
330.53 FEET TO A POINT ON THE SOUTH LINE OF THE NE /4 ALSO THE SOUTHERN KANSAS & OKLAHOMA
RAILROAD RIGHT -OF -WAY, THENCE S 88 °42'50 "W ALONG SAID RAILROAD RIGHT -OF -WAY A DISTANCE
OF 657.80 FEET TO THE POINT OF BEGINNING, AND CONTAINING 9.98 ACRES, MORE OR LESS.
be, and the same is hereby annexed to, made a part of, and added to the City of Owasso,
Oklahoma, and the corporate limits thereof be and are hereby extended to include the above
described territory and real estate and the same is hereby zoned AG (AGRICULTURAL).
SECTION TWO (1): That from and after the passage and publication of this Ordinance, the
real estate and territory described in Section 1 hereof shall be a part of the City of Owasso,
Oklahoma, and in Ward Four thereof, and all persons residing therein, and all property situated
thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and
ordinances of the City of Owasso, Oklahoma, in all respects and particulars.
SECTION THREE (2): All ordinances or parts of ordinances, in conflict with this ordinance are
hereby repealed to the extent of the conflict only.
SECTION FOUR (3): If any part or parts of this ordinance are deemed unconstitutional, invalid
or ineffective, the remaining portion shall not be affected but shall remain in full force and
effect.
SECTION FIVE (4): The provisions of this ordinance shall become effective thirty (30) days
from the date of final passage as provided by state law.
SECTION SIX (5): That there be filed in the office of the County Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance and correct map of the territory annexed.
PASSED AND APPROVED this 6th day of October, 2015.
Jeri Moberly, Mayor
ATTEST:
Sherry Bishop, City Clerk
(SEAL(
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
OA 15 -07
1" = 752 ft Annexation 08/11/2015
s
his map represents a visual display of related geographic informatlon. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy. I
please contact Owasso staff for the most up-to -date Information.
The City Wit ouf limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson
Director of Community Development
SUBJECT: Tulsa County Board of Adjustment Case CBOA -2550
DATE: October 2, 2015
BACKGROUND:
The City of Owasso received notice of upcoming Tulsa County Board of Adjustment case CBOA-
2550 requesting a Special Exception to permit mining and quarrying in an AG (Agricultural)
District located at the NW corner of E 661h St N & N 145th E Ave.
An existing quarry owned by Anchor Stone has been in operation to the east of the subject
property for many years.
Anchor Stone has tried to expand the quarry in recent years, but was unsuccessful. Beginning in
the 2003, Anchor Stone tried to expand the existing quarry operations to the east (within Rogers
County). The application was denied by the Rogers Board of County Commissioners, with a
lawsuit of Anchor Stone vs. Board of County Commissioners as a result. The lawsuit continued for
many years but was dropped in 2007 when the plans for the Stone Canyon development began
and the land was purchased by the developers. The surrounding community came out in great
numbers to fight the quarry expansion to the east and north due to impacts on their homes and
their quality of life (blasting, dust, noise, etc.).
ANALYSIS
In July 2014, the City of Owasso adopted its new long range master plan, named GrOwasso
2030. This plan, which took 18 months to develop, involved significant public input as well as
interviews with various stakeholders in the Community. The area in question was identified for
residential uses based on the input received and pending residential projects in this area of
Owasso and solid planning principles.
Additionally, discussions with Anchor Stone during this time revealed they had no plans for
expansion, would mine their existing property for another 30 years and close an eastern section
of the quarry approximately 80 acres in size, which would be allowed to fill with water with
eventual use as a recreation amenity dedicated to the City of Owasso.
Years of discussion with Anchor Stone revealed that they would not expand beyond their current
boundaries and Owasso has planned and developed accordingly. While the subject property
lies outside the Owasso City Limits, we have some serious concerns about the negative impacts
the expansion will promote.
• The proposed expansion does not conform to Owasso's adopted GrOwasso 2030 Land
Use Master Plan, as the area is called out for residential uses not industrial uses as the
quarrying operation would introduce. Residential uses are the lowest possible impact
uses and this area is called out for these types of uses. Expansion of intrusive industrial
type uses is the highest and most intense possible uses, directly violating Owasso's
fenceline's adopted land use plan.
• The City recently completed a $5.5 million sanitary sewer interceptor line expansion in this
vicinity in preparation for expanded and more intense residential uses. The sanitary
sewer line was setup as a payback in which developers of residential property would pay
a fee back to the City based on the acreage developed. The City has already had one
instance in which a 200 plus lot development was canceled after the developer heard
of the potential quarry expansion.
• Expanding the quarry will make it increasingly difficult to develop this area for residential
uses and cost the City millions of dollars in lost revenue and development. Development
of the subject property as a rock quarry will severely impact potential residential
development in this area and will further negatively impact the existing residential uses in
Tulsa and Rogers County, and Owasso City limits.
• The quarry expansion will cause negative impacts to area residents from blasting, truck
traffic, noise, and dust. Per Section 43 -113, Chapter 1, Title 11 of the State Statues,
specific use permits "shall be viewed as to its probable effect on adjacent properties
and community welfare." Approval of this type of harmful use would cause a great
negative impact on the surrounding area and the community as a whole.
• Further, the expansion will devalue private property near the expansion location. Real
estate prices in the area already reflect the negative impact that the quarry has on
homes.
• The City of Owasso has been told on numerous occasions by Anchor Stone that the
quarry would not expand any further than its current operation limits. The City views the
proposed application as a violation of the established trust in this regard. This expansion is
substantial and will have a dramatic impact on this part of the county as well as the City
of Owasso.
• Based on a map of the proposed expansion boundary, it appears that there will be
significant disturbances to aquatic habitats as several ponds and a stream will be
eliminated by the expansion.
RECOMMENDATION:
Staff recommends approval of the Resolution 2015 -20, opposing the quarry expansion.
ATTACHMENTS:
Resolution 2015 -20
Meeting Notice from INCOG
Area Map
Aerial Map
OWASSO CITY COUNCIL
RESOLUTION 2015 -20
A RESOLUTION OF THE CITY COUNCIL OF OWASSO, OKLAHOMA
OPPOSING TULSA COUNTY BOARD OF ADJUSTMENT CASE CBOA -2550,
SPECIAL EXCEPTION TO PERMIT MINING AND QUARRYING IN THE AG
DISTRICT, NW OF THE INTERSECTION OF E 66TH ST N & N 145TH E AVE.
WHEREAS, Roy Johnsen, representing the Anchor Stone, who operates the existing quarry
located at the NE corner of E66th St N & N 145th E Ave is proposing to expand the quarry
operations westward into approximately 47 acres of agricultural land located in Tulsa County,
with the City of Owasso fenceline; and,
WHEREAS, the application is in direct violation of the City of Owasso's adopted GrOwasso
2030 Land Use Master Plan that calls for this area to be used only for single - family and agricultural
uses; and,
WHEREAS, the City of Owasso made a significant monetary investment for infrastructure in the
area to allow for the development of single - family homes, which would be harmed by approval of
this application; and,
WHEREAS, the request submitted would directly result in the de- valuation of existing homes
and significant pending development both in Tulsa County and Owasso City Limits.
WHEREAS, the request submitted would reduce the quality of life in Owasso and cause long
lasting environmental and social impacts to Tulsa County and Owasso residents.
NOW THEREFORE, BE IT RESOLVED by the City Council of Owasso, that the City of Owasso
opposes Tulsa County Board of Adjustment Case CBOA -2550.
APPROVED AND ADOPTED this the 6th day of October, 2015.
Jeri Moberly, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Trout Lombardi, City Attorney
NOTICE OF HEARING BEFORE THE BOARD OF ADJUSTMENT
COUNTY OF TULSA, OKLAHOMA
CASE NUMBER: CBOA -2550
Notice is hereby given that a public hearing will be held before the Board of Adjustment to consider
the following application. All persons interested in this matter may attend this hearing and present
their objections to or arguments for the request.
APPLICANT: Roy Johnsen (918.585.5641 / rdj @rjohnsenlaw.com)
ACTION REQUESTED: Special Exception to permit mining and quarrying (Use Unit 24) in
the AG District (Section 310, Table 1).
LOCATION: NW of the intersection of E 66th ST N & N 145'" East Ave
PROPERTY LEGAL
A TRACT OF LAND THAT IS PART OF THE SOUTHEAST QUARTER (SEA) OF SECTION 33, TOWNSHIP 21 NORTH,
RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN IN TULSA COUNTY, OKLAHOMA. AND MORE PARTICULARLY
l�
DESCRIPTION:
DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID SOUTHEAST QUARTER (SEM); THENCE
S 00'0030" E AND ALONG THE EAST LINE OF SAID SOUTHEAST QUARTER (SE14) A DISTANCE OF 1172.47 FEET; THENCE
N 89'2952" W A DISTANCE OF 1035.24 FEET; THENCE S 0024'16' W A DISTANCE OF 407.68 FEET; THENCE N N'WW W A
DISTANCE OF 99.79 FEET; THENCE S 0121'52" W A DISTANCE OF 28.51 FEET; THENCE N 89.5713" W A DISTANCE OF
596.09 FEET; THENCE N 00'23'26' E A DISTANCE OF 937.88 FEET TO A POINT ON THE NORTH LINE OF THE SOUTH HALF
OF THE NORTHWEST QUARTER OF THE SOUTHEAST QUARTER (S2 NW /4 SEIM); THENCE N 8936'07' E AND ALONG SAID
NORTH LINE A DISTANCE OF 405.85 FEET TO A POINT ON THE WEST LINE OF THE EAST HALF OF THE SOUTHEAST
QUARTER (E2 SE14); THENCE N 0010277" E AND ALONG SAID WEST LINE A DISTANCE OF 659.67 FEET TO A POINT ON THE
NORTH LINE OF THE SOUTHEAST QUARTER (SEM); THENCE N 89.55'04" E AND ALONG SAID NORTH LINE A DISTANCE OF
1322.90 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS 2,048,703.32 SQUARE FEET 147.032 ACRES. THE
BEARING BASE FOR SAID TRACT 19 S 00.0030' E ALONG THE EAST LINE OF THE SOUTHEAST QUARTER (SE/4) OF
SECTION 33, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN IN TULSA COUNTY, OKLAHOMA
PRESENT ZONING
HEARING DATE:
The meeting will be held at:
AG
Tuesday, 10/20/2015 1:30 PM
COUNTY COMMISSION MEETING ROOM
ROOM 119, COUNTY ADMINISTRATION BUILDING
500 SOUTH DENVER AVENUE
TULSA, OKLAHOMA
CBOA Staff Contact: Nikita Moye at (918)579.9437/ nmove(a)incog.orci OR
Land Regulation Specialist at (918) 584 -7526/ esubmitna incoa.org
To view the submitted application visit: www. countvoftuisa- boa.org /CBOAICBOA- 2550.pdf
REVISEDSR5 015
CBOA - 2550
1" = 1,505 ft CC 10/01/2015
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
t7
Q
IZ
Feet
0 300 600
Fxe-
AG
��Jx�iTfi :7[•3�
CBOA -2550
21-1433
AG
ROGERS COUNTY ZONNG
IS NOT AVAILABLE IN THIS
AREA.
LEGEND
= Owasso Corporate Limits
3W IF
In
d----------------
1
1
1
1
w
1
A
1
n
1
2
1
1
1
1
1
12S -3
w---- - - -- --
PUD -05 -01
1
1
1
1
e
t7
Q
IZ
Feet
0 300 600
Fxe-
AG
��Jx�iTfi :7[•3�
CBOA -2550
21-1433
AG
ROGERS COUNTY ZONNG
IS NOT AVAILABLE IN THIS
AREA.
LEGEND
= Owasso Corporate Limits
3W IF
In
CBOA - 2550
.l
1" = 1.505 ft CC 10/01/2015
9
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
nTity Wit out Li mi iz.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Teresa Willson
Information Technology Director
SUBJECT: Capital Improvements Project Determination
Resolution 2015 -17
DATE: October 2, 2015
BACKGROUND:
Adopted by the City Council in September 2003, Resolution 2003 -14 defines the process to
amend the Priority Determination of projects eligible to receive funding from the Capital
Improvements Fund, also known as the permanent third -penny sales tax. Simply stated, this
process amends the current list of Capital Improvement projects.
The Capital Improvements Committee conducted a public meeting on September 10, 2015, to
consider a proposed amendment to the list of projects proposed to be funded by the third -
penny sales tax. Three improvement projects are being proposed at this time to be placed on
the list of projects eligible for Capital Improvement Funding.
Garnett Road Widening IF 106 St N to E 116 St N)
E 106 St N and N 145 E Ave Intersection Improvements
E 96 St N and N 145 E Ave Intersection Improvements
Each of the projects is identified in the recently adopted Transportation Master Plan as needing
to be completed by 2020 to meet the needs of the community based on anticipated growth. At
the conclusion of the meeting, the Capital Improvements Committee voted unanimously to
submit a recommendation to the Owasso City Council amending the project list to include the
proposed transportation projects.
The City Council conducted a public hearing on the 151h of September, 2015, in accordance
with Resolution 2003 -14, to receive and consider citizen input relevant to the recommendation
made by the Capital Improvements Committee. Any action taken by the City Council to
amend the current list of projects must be made by adopting a resolution.
CURRENT PROJECT PRIORITIES:
Adopted May 5, 2015, Resolution 2015 -09 designated the following list of projects as eligible for
funding from the Capital Improvements Fund:
• East 861h Street North Widening Project (Main to Memorial)
• East 106th Street North and North Garnett Road Intersection Improvements
• East and West Service Roads between E. 66th Street North and E. 1261h Street North
• East 7&h Street North Widening Project from Hwy 169 to N. 129th East Avenue
• Sports Park
• Vehicle Maintenance Facility
• Main Police Station /City Hall
• Annual Street Rehabilitation Program
• Garnett Road Widening Project from E. 961h Street North to E. 1061h Street North
• Elm Creek Park Improvements
• Transportation Master Plan
• East 116 Street North and North 129 East Avenue Intersection Improvements
• Intersection Traffic Signal Improvements Highway 20 and North 140 East Avenue
• Replacement Fire Engine
• Radio System Upgrade
TRANSPORTATION PROJECTS:
Each of the proposed projects has been identified in the recently adopted Transportation
Master Plan (TMP) as projects that should be completed by 2020. The TMP takes into account
many factors, including the anticipated growth of Owasso.
Garnett Road Widening, from East 106 Street North to East 116 Street North - The two lane
primary roadway is a heavily trafficked area that conveys residential and commercial traffic, as
well as commuter traffic to and from Owasso. This roadway accommodates a large percentage
of local traffic and is significant in the distribution of traffic to and from Collinsville and to
commercial areas in Owasso. Currently, this particular segment of Garnett Road has
approximately 9,700 vehicles per day traveling to and from Owasso.
Intersection at East 106 Street North and North 145 East Avenue - The two lane non - urbanized
intersection with a four -way stop is a heavily trafficked area that conveys residential and
commercial traffic as well as commuter traffic to and from Owasso. Currently, this intersection
has approximately 8,836 vehicles per day traveling East /Westbound and 3,940 vehicles per day
traveling North /Southbound.
Intersection at East 96 Street North and North 145 East Avenue - The two lane non - urbanized
intersection with a four -way stop is a heavily trafficked area that conveys residential and
commercial traffic as well as commuter traffic to and from Owasso. Currently, this intersection
has approximately 7,345 vehicles per day traveling East /Westbound and 4,590 vehicles per day
traveling North /Southbound. Staff intends to seek funding for this project through Oklahoma
Department of Transportation, which would cover 807o of the project costs. Staff also intends to
seek funding through Rogers County to cover one half of the remaining project costs.
RECOMMENDATION:
Staff recommends adoption of Resolution 2015 -17 amending the Capital Improvement Project
list to include
Garnett Road Widening (E 106 St N to E 1 16 St N)
E 106 St N and N 145 E Ave Intersection Improvements
E 96 St N and N 145 E Ave Intersection Improvements
ATTACHMENTS:
Resolution 2015 -17
Memoranda dated September 8, 2015, to Owasso Capital Improvement Committee for:
Garnett Road Widening (E 106 St N to E 116 St N)
E 106 St N and N 145 E Ave Intersection Improvements
E 96 St N and N 145 E Ave Intersection Improvements
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2015 -17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
AMENDING THE PRIORITY DETERMINATION OF CAPITAL IMPROVEMENT
PROJECTS ELIGIBLE FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND.
WHEREAS, on the 14 +h day of October, 2003, the citizens of the City of Owasso,
Oklahoma, approved Ordinance Number 763, providing for the extension of the third penny
sales tax and further, restricting the use of said sales tax generated by such third penny
extension to capital projects reviewed by the Capital Improvements Committee and
approved by the City Council by resolution; and,
WHEREAS, the City Council by previous Resolutions designated the following Capital
Improvement projects as eligible for funding from the Capital Improvement Fund:
East 86th Street North Widening Project (Main to Memorial)
East 1061h Street North and North Garnett Road Intersection Improvements
East and West Service Roads between E. 60h Street North and E. 126th Street North
East 76th Street North Widening Project from Hwy 169 to N. 1291h East Avenue
Sports Park
Vehicle Maintenance Facility
Main Police Station /City Hall
Annual Street Rehabilitation Program
Garnett Road Widening Project from E. 961h Street North to E. 106th Street North
Elm Creek Park Improvements
Transportation Master Plan
East 116 Street North and North 129 East Avenue Intersection Improvements
Intersection Traffic Signal Improvements Highway 20 and North 140 East Avenue
Replacement Fire Engine
Radio System Upgrade
WHEREAS, the City Council, after having received a recommendation from the
Capital Improvements Committee that the following be included in the projects list:
Widening of Garnett Road from East 106 Street North to East 116 Street North
Intersection Improvements at East 106 Street North and North 145 East Avenue
Intersection Improvements at East 96 Street North and North 145 East Avenue
and after properly notifying the Public in accordance with Resolution No. 2003 -14, has held a
Public Hearing on Tuesday, September 15, 2015, as required by the aforesaid resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, that, to -wit:
The Capital Projects heretofore designated as priority be amended by including, to -wit:
Widening of Garnett Road from East 106 Street North to East 116 Street North
Intersection Improvements at East 106 Street North and North 145 East Avenue
Intersection Improvements at East 96 Street North and North 145 East Avenue
is hereby approved and shall be considered as capital projects for funding from the Capital
Improvements Fund.
ATTEST:
Sherry Bishop, City Clerk
DATED this bah day of October, 2015
Jeri Moberly, Mayor
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
The Cit�Xw—?t- f Limits.
TO: Capital Improvements Committee
City of Owasso
From: Roger Stevens
Public Works Director
Subject: Garnett Road Widening Improvements from East 106 Street North to East 116
Street North
Date: September 8, 2015
BACKGROUND:
The two lane primary roadway is a heavily trafficked area that conveys residential and
commercial traffic, as well as commuter traffic to and from Owasso. This roadway
accommodates a large percentage of local traffic and is significant in the distribution of traffic
to and from Collinsville and to commercial areas in Owasso. Currently, this particular segment of
Garnett Road has approximately 9,700 vehicles per day traveling to and from Owasso. Lastly,
the Transportation Master Plan recommends this roadway be improved by FY 2020.
SCOPE OF WORK:
The proposed roadway improvements would include four lanes, plus a left turn lane to access
other public streets. In addition with "Complete Streets" in mind, the design would include a
boulevard concept with landscaping, bicycle lanes and sidewalk. The estimated project cost is
$7.9 million which includes engineering, land acquisition, utility relocation and construction costs.
FUNDING:
Funding for the improvements is proposed for the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval to submit a recommendation to the Owasso City Council
amending the Capital Improvement project list to include roadway improvements on Garnett
Road between East 106 Street North and East 116 Street North.
ATTACHMENT:
Site Map
F
r'�. ♦ � � � � X11, - • _ .,,..,.
�� QIIIIIIIIp 111/ ■_11111 ►� 11111■ � �� ��� �Y //1
Mill
rs
RK
CITY OF OWASSO
P.O. 180
Owasso, OK 74055
918.272.4959
www.cityofowasso.com
GARNETT ROAD
IMPROVEMENTS
FROM E 106th STREET N
to E 116th STREET N
LOCATION MAP
I:
ME
W /M/*ZM s
The Ciiy Wit out Limits_
TO:
Capital Improvements Committee
City of Owasso
From:
Roger Stevens
Public Works Director
Subject:
East 1065treet North /North 145 East Avenue Intersection Improvements
Date:
September 8, 2015
BACKGROUND
The two lane non - urbanized intersection with a four -way stop is a heavily trafficked area that
conveys residential and commercial, traffic as well as commuter traffic to and from Owasso.
Currently, this intersection has approximately 8,836 vehicles per day traveling East /Westbound
and 3,940 vehicles per day traveling North /Southbound. Last of all, the Transportation Master
Plan recommends this roadway be improved by FY 2020.
SCOPE OF WORK:
The proposed intersection improvements would include five lanes on all legs of the intersection.
The roadway improvements will extend in each direction nearly 700 feet from the intersection.
The storage bays for each left turn lane will be 250 feet. The intersection will be signalized. The
estimated project cost is $2.6 million which includes engineering, land acquisition, utility
relocation and construction costs.
FUNDING:
Funding for the improvements is proposed for the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval to submit a recommendation to the Owasso City Council
amending the Capital Improvement project list to include intersection improvements at East 106
Street North /North 145 East Avenue.
ATTACHMENT:
Site Map
CITY OF OWASSO
P.O. 180
Owasso, OK 74055
918.272.4959
www.cityofowasso.com
E 106th STREET N
& N 145TH E AVE
INTERSECTION
LOCATION MAP
N
W-1 E
S
N /M/=s
4•,,
F< .
TO: Capital Improvements Committee
City of Owasso
From: Roger Stevens
Public Works Director
Subject: East 96 Street North /North 145 East Avenue Intersection Improvements
Date: September 8, 2015
BACKGROUND:
The two lane non - urbanized intersection with a four -way stop is a heavily trafficked area that
conveys residential and commercial, traffic as well as commuter traffic to and from Owasso.
Currently, this intersection has approximately 7,345 vehicles per day traveling East /Westbound
and 4,590 vehicles per day traveling North /Southbound. In conclusion, the Transportation Master
Plan recommends this intersection be improved by FY 2020.
SCOPE OF WORK:
The proposed intersection improvements would include five lanes on all legs of the intersection.
The roadway improvements will extend in each direction nearly 700 feet from the intersection.
The storage bays for each left turn lane will be 250 feet. The intersection will be signalized. The
estimated project cost is $4.3 million which includes engineering, land acquisition, utility
relocation, construction costs and inflation.
FUNDING:
ODOT funding for this project will be sought through the Surface Transportation Program, which
will fund 80% of eligible project costs, while the local government funds the remaining 20 %.
Based upon this information, the following is an estimate of the cost distribution:
Project Segment
Estimate
($ millions)
ODOT
($ millions)
City y of Owasso
Portion
Construction
$2.604
$2.083
$0.521
Const. Admin.
$.208
$0.166
$0.042
Right -of -Way
$0.600
$0.00
$0.600
Utility Relocation
$0.766
$0.00
$0.766
Professional Fees
$0.208
$0.00
$0.208
Total Project Cost
$4.386
$2.24
$2.137
RECOMMENDATION:
Staff recommends approval to submit a recommendation to the Owasso City Council
amending the Capital Improvement project list to include intersection improvements at East 96
Street North /North 145 East Avenue.
ATTACHMENT:
Site Map
CITY OWASSO
P.. O. 180 E 96th STREET N
Owasso, OK 74055
918.272.4959 & N 145TH E AVE
www.cityofowasso.com INTERSECTION
LOCATION MAP
W/m/zme
The City Witioul Limits.
TO: The Honorable Mayor and Council
City Of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: Application for STP Funds
961h Street North/] 45th East Avenue Intersection Improvements
DATE: October 2, 2015
BACKGROUND:
The intersection at 961h Street North/] 451h East Avenue is owned and maintained by Tulsa County
with 96th Street N east of the intersection being owned and maintained by Rogers County. It is
currently the one of the most heavily traveled unimproved intersections in the Owasso area.
Traffic counts in this area are tabulated below along with the projected counts for 2016 from a
2006 Traffic Analysis.
Location
Daily Traffic
Daily Traffic
Daily Traffic
Daily Traffic
Volume
Volume
Volume
Volume
(Projected
(Vehicles per
(Vehicles per
(Vehicles per
2016 ADT)
day 2015 ADT)
day 2012 ADT)
day 2006 ADT)
145th East
Avenue, south
of 96th Street
6,392
6,757
5,543
3,400
North
145th East
Avenue, north
of 96th Street
4,512
4,991
4,058
2,400
North
96th Street
North, east of
145th East
8,460
5,764
4,891
4,500
Avenue
96th Street
North, west of
145th East
10,904
8,925
7,530
5,800
Avenue
2015 data is showing an 18 % -23% increase in traffic from 2012 for the four legs of the intersection.
Both legs of 1451h East Avenue have already exceeded what was projected by 2016 in a 2006
Traffic Analysis. In 2006, it was projected that the intersection would be a level -of- service "F" by
2016 based on the projected traffic flows and that the 4 -way stop control would have to be
abandoned long before that time. The 4 -way stop is still the control for the intersection and it is
estimated that both legs of 1451h East Avenue have already exceeded the 2016 projected traffic
flows. For perspective, a level -of- service "C" is a good operation for an intersection and it is
normally considered acceptable in urban areas to have a level -of- service "D" during peak
periods, but not below at a level -of- service "E" or "F ".
The 2006 Traffic Analysis stated that the intersection capacity would need to increase within
three years. The improvements should be planned as such that it handles the determined future
10 -year traffic growth of the area so as not to require an additional project for additional
improvements within a few short years. While the traffic counts have not reached the 10 -year
projections on the 961h Street North legs, the traffic counts on the 1451h East Avenue legs already
have exceeded the 10 -year growth projections. Furthermore, the current have surpassed the
projections 3 -year years sooner than anticipated, putting it well behind schedule for immediate
improvement needs.
Owasso staff has prepared a conceptual plan and preliminary design report that will be
submitted to INCOG for FY 2019 Surface Transportation Program (STP) funds. These funds are
made available on an annual basis by the Federal Highway Administration (FHWA), through the
Oklahoma Department of Transportation (ODOT), for the implementation of eligible
transportation improvements in the Tulsa Urbanized Area.
INCOG administers the grant funding and has established a selection process for the distribution
of STP funds. Priority funding is given to projects that meet federal regulations and help advance
the Regional Transportation Plan through safety improvements and to projects that reduce
traffic congestion. Proposed projects are evaluated for eligibility and priority based on a 100 -
point rating system. On August 1, 2015, INCOG solicited for STP funding applications with a
submittal deadline of October 16, 2015.
PROPOSED RESOLUTION FOR CONSTRUCTION PHASE:
Similar to the process utilized in obtaining federal funding assistance for the E 106th St N and N
1291h East Ave Intersection Improvements, a resolution is necessary in order to complete the
application process. The 2015 application will request federal funding assistance for the
construction of the roadway improvements. If this project is selected in December 2015, the
funding for construction will be targeted in FY 2019 or sooner, depending on funding availability.
CONCEPTUAL DESIGN SUMMARY:
Both 9611, Street North and 145th East Avenue are considered secondary arterials in Owasso. The
intersection is a heavily used roadway that conveys residential, commercial and school traffic in
the area, as well as commuter traffic to and from Owasso. The intersection is within one mile of
Northeast Elementary to the north and Pamela Hodson Elementary to the south. It is also just a
mile east of Owasso's heaviest commercial shopping activity, one of the busiest in suburban
Tulsa. The intersection is one mile east of the most used access from and to US Highway 169 in
Owasso and 2 miles south of State Highway 20.
The proposed lane configuration is a 6 -lane roadway section including 2 -lanes in each direction
with left and right turn lanes to expedite turning movements. Also included are sidewalks on
each side of the intersection. Based on the conceptual design, the anticipated cost for
construction of the proposed roadway improvements and construction administration is
$2,812,000.
Staff agrees that paying for Phase I (engineering design, right -of -way and utility relocations)
locally and requesting ODOT funding to contribute to Phase II (construction) allows us the best
chance of obtaining funding. This has been a successful formula for the last four years. ODOT
funding for this project would be through the Surface Transportation Program, which would fund
80% of eligible construction costs, including administration during construction, while the local
government funds 20 %. Based upon this information, the following is an estimate of the cost
distribution:
Project Segment
Estimate
($x1000)
ODOT Portion
($x1000)
City of Owasso
Portion
x1000
Construction
$2.604
$2.083
$0.521
Const. Administration
$0.208
$0.166
$0.042
Utility Relocation
$0.600
$0.000
$0.600
Right -of -way
$0.766
$0.000
$0.766
Engineering
$0.208
$0.000
$0.208
Total Project Cost
$4.386
$2.249
$2.137
RECOMMENDATION:
Staff recommends approval of Resolution 2015 -16 requesting ODOT to consider the construction
phase of the E 96th St N and N 145th E Ave Intersection Improvements as a candidate for federal
funding assistance through the Surface Transportation Program,
ATTACHMENTS:
Resolution 2015 -16
Location Map
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2015 -16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA, AUTHORIZING THE MAYOR TO
EXECUTE A RESOLUTION SUBMITTING AN APPLICATION FOR
FUNDING BETWEEN THE CITY OF OWASSO AND THE
OKLAHOMA DEPARTMENT OF TRANSPORTATION FOR THE EAST
96TH STREET NORTH AND NORTH 145TH EAST AVENUE
INTERSECTION IMPROVEMENTS.
WHEREAS, Surface Transportation Program Urbanized Area funds have been made
available for transportation improvements within the Tulsa Transportation Management
Area: and
WHEREAS, The City of Owasso has selected a project described as follows: The
Intersection Improvements at East 96th Street North and North 1451h East Avenue Owasso
Oklahoma; and
WHEREAS, the selected project is consistent with the local comprehensive plan,
including applicable Major Street and Highway Plan Element, and the Regional
Transportation Plan; and
WHEREAS, the engineer's preliminary estimate of cost is $2,812,000, and Federal
participation under the terms of the Safe, Accountable, Flexible, Efficient Transportation
Equity Act: A Legacy for Users (SAFETEA -LU) relating to Surface Transportation Program
Urbanized Area funds are hereby requested for funding of 80 percent of the project
cost; and
WHEREAS, the City of Owasso proposes to match Owasso CIP funds for the 20%
balance of the project costs; and
WHEREAS, the City of Owasso will arrange a qualified Engineer licensed in the state of
Oklahoma to furnish professional services in the preparation of detailed plans,
specifications and estimates; and
WHEREAS, the City of Owasso agrees to provide for satisfactory maintenance after
completion, and to furnish the necessary right -of -way clear and unobstructed; and
WHEREAS, the City of Owasso has required matching funds available and further
agrees to deposit with the Oklahoma Department of Transportation said matching funds
within thirty (30) days after approval by the Federal Highway Administration.
NOW, THEREFORE, BE IT RESOLVED: That the Indian Nations Council of Governments is
hereby requested to program this project into the Transportation Improvement Program
for the Tulsa Transportation Management Area; and
BE IT FURTHER RESOLVED: That upon inclusion in the Transportation Improvement
Program, the Oklahoma Transportation Commission is hereby requested to concur in the
programming and selection of this project and to submit the same to the Federal
Highway Administration for its approval.
NOW, THEREFORE, it is hereby resolved that the Mayor is authorized and directed to
execute the above described agreement on behalf of the City of OWASSO.
ADOPTED this 6th day of October, 2015.
Jeri Moberly, Mayor
Attest:
Sherry Bishop, City Clerk
Julie Lombardi, City Attorney
CITY OF OWASSO
P.O. 180
Owasso, OK 74055
918.272.4959
www.cityofowasso.com
E 96th STREET N
& N 145TH E AVE
INTERSECTION
LOCATION MAP
The city Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Sherry Bishop
Assistant City Manager
SUBJECT: Revenue Anticipation Note
Financing for Purchase of Police Vehicles and Equipment
DATE: October 2, 2015
BACKGROUND:
The issuance of and investment in a Revenue Anticipation Note (RAN) has been used in the past
as a method to finance capital needs of the city. The police department budget for FY 2016
anticipated the lease- purchase financing of police vehicles. However, the RAN method of
financing would reduce the interest cost to the police budget and provide an interest income to
the city.
RAN FINANCING:
The City of Owasso utilizes a "pooled" cash system for the receipt, disbursement and investment
of funds. The Consolidated Cash Fund includes all cash for the city and the trust authorities. The
total in the Consolidated Cash Fund varies throughout the year depending on cash flows and
major expenditures. The current pooled cash balance is approximately $16 million.
An investment option available to the City's Consolidated Cash Fund is a RAN issued by a trust
authority of the City. A RAN offers advantages for both the Authority and the City. The Authority
may borrow funds through a fairly simple process of a low interest rate and the City acquires a
secure investment.
Actions necessary to accomplish this financing method are:
• Council approval of a Resolution authorizing the investment in a RAN of the OPWA.
• OPWA Trustee approval of a Resolution authorizing the borrowing and issuance of a RAN.
• OPWA Trustee approval of the transfer of the proceeds of the RAN from the OPWA to the
Police Restricted Sales Tax Fund of the City.
• Council and OPWA approval of budget amendments for the transfer of funds and the
purchase of police vehicles.
• Council approval of future fiscal year budgets transferring funds from the Police
Restricted Sales Tax Fund to the OPWA for debt service payments on the RAN.
The RAN will pay 2.0% interest to the Consolidated Cash Fund of the City on the balance of the
funds drawn against the note. Annual payments will be November 1, 2017 and 2018.
City Council Resolution 2015 -19:
• Authorizes the City Treasurer to invest $330,000 in a RAN issued by the OPWA,
• Approves the indebtedness of the OPWA by issuance of the RAN,
• Authorizes the execution of documents by the Mayor, City Clerk and City Treasurer, and
• Directs that interest earned on the RAN investment be prorated among the contributing
funds in the City's Consolidated Cash Fund.
OPWA Resolution 2015 -04:
Approves the issuance, execution and delivery of the Agreement and the Revenue
Anticipation Note,
Authorizes the Chair and the Secretary to execute the Agreement and the Note and any
other documents necessary to accomplish the issuance of the RAN, and
Authorizes the transfer of proceeds of the Note to the Police Restricted Sales Tax Fund for
the purchase of police vehicles and equipment.
RECOMMENDATION:
Staff recommends Council approval of Resolution 2015 -19 authorizing the investment in a
Revenue Anticipation Note issued by the Owasso Public Works Authority and approving the
indebtedness of the OPWA and authorizing execution of documents.
ATTACHMENTS:
City Resolution 2015 -19
Revenue Anticipation Note
Loan Agreement
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2015 -19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, AUTHORIZING THE CITY TREASURER OF THE CITY OF
OWASSO, OKLAHOMA, TO INVEST CERTAIN UNAPPROPRIATED AND
UNENCUMBERED MONIES OF THE CITY OF OWASSO, OKLAHOMA,
SURPLUS TO THE PRESENT NEEDS OF SAID CITY, IN A REVENUE
ANTICIPATION NOTE OF THE OWASSO PUBLIC WORKS AUTHORITY,
AN OKLAHOMA PUBLIC TRUST, HAVING THE CITY OF OWASSO,
OKLAHOMA, AS ITS BENEFICIARY, IN AN AMOUNT NOT TO EXCEED
THREE HUNDRED THIRTY THOUSAND DOLLARS ($330,000),
APPROVING THE OPWA INDEBTEDNESS AS REPRESENTED BY THE
PROPOSED AGREEMENT AND REVENUE ANTICIPATION NOTE,
AUTHORIZING THE MAYOR, OR VICE -MAYOR AS THE CASE MAY BE,
CITY CLERK OR DEPUTY CITY CLERK, AS THE CASE MAY BE AND THE
CITY TREASURER OR DEPUTY CITY TREASURER, AS THE CASE MAY BE,
TO EXECUTE, DELIVER AND RECEIVE ANY AND ALL
DOCUMENTATION, OR AMENDMENTS THERETO, BEING LAWFULLY
NECESSARY TO ACCOMPLISH THE INVESTMENT PURPOSES SET FORTH
HEREINAFTER
WHEREAS, the City Council of the City of Owasso, Oklahoma, finds that the City presently
maintains funds that have reserves which have reached a level that would allow for investments
of a significant nature and for long term investments that might produce a higher yield;
WHEREAS, the City Council of the City of Owasso, Oklahoma, finds that investment
opportunities are problematical due to legal restrictions placed upon the placement of public
funds in the market;
WHEREAS, the City Council of the City of Owasso, Oklahoma, has determined that the
Owasso Public Works Authority, an Oklahoma Public Trust, having the City of Owasso, Oklahoma,
as its beneficiary, has a present need to raise additional funds for the purchase of Owasso Police
Vehicles and Equipment;
WHEREAS, the City Council of the City of Owasso, Oklahoma, finds that a present need in
the amount not to exceed Three Hundred Thirty Thousand Dollars ($330,000) exists on the part of
the Owasso Public Works Authority, and that the Owasso Public Works Authority, is desirous of
obtaining such funding from the City of Owasso, Oklahoma; and,
WHEREAS, under the public finance provisions of the statutes of the State of Oklahoma,
relating to municipal investment of funds, 68 O.S. Section 348.1 /Authorized
Investments/ Disposition of Income, the City Treasurer of the City, when authorized by the City
Council by written investment policy, ordinance or resolution, is authorized to invest monies in the
custody of the City Treasurer in Revenue Anticipation Notes issued by a public trust for which
such City is a beneficiary thereof;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT TO -WIT:
SECTION ONE. The City Treasurer of the City of Owasso, Oklahoma, is hereby authorized
to invest certain unappropriated and unencumbered monies of the City of Owasso, Oklahoma,
surplus to the present needs of said City, in the custody of the City Treasurer of the City of
Owasso, Oklahoma, in a Revenue Anticipation Note to be issued by the Owasso Public Works
Authority, an Oklahoma Public Trust having the City of Owasso, Oklahoma as its beneficiary, in
an amount not to exceed Three Hundred Thirty Thousand Dollars ($330,000). The City Council of
the City of Owasso, Oklahoma, hereby approves the OPWA indebtedness as represented by the
proposed Agreement and Revenue Anticipation Note to be issued by the Owasso Public Works
Authority, a copy thereof being attached hereto, made a part hereof and marked as Exhibit
"A"
SECTION TWO. The Mayor, or Vice -Mayor as the case may be, the City Clerk or the
Deputy City Clerk as the case may be, and the City Treasurer or Deputy Treasurer as the case
may be, of the City of Owasso, be and they hereby are, authorized and empowered for and on
behalf of the City of Owasso, Oklahoma, to execute, deliver and receive the Agreement and
Revenue Anticipation Note of the Owasso Public Works Authority exhibited hereto and such
further agreements and documents and to take such actions as such officer or officers may
deem necessary or desirable in order to carry out and perform the investment and to effect the
purposes thereof and to consummate the transaction contemplated thereby.
SECTION THREE. That in accordance with public finance provisions of the Statutes of the
State of Oklahoma relating to municipal investment of funds, 68 O.S. Section 348.1(5), the
income received by the City of Owasso from the investment herein contemplated shall be
placed, on a pro rata basis as hereinafter set forth, in the Contributing Funds within the City of
Owasso, Oklahoma Consolidated Cash Account. Such pro rata distribution of income shall be
made on the percentage basis that the Contributing Fund within the Consolidated Cash
Account of the City of Owasso, Oklahoma, bears to the Contributing Funds within the
Consolidated Cash Account of the City of Owasso, Oklahoma. Any Contributing Fund within
the Consolidated Cash Account of the City of Owasso, Oklahoma, subsequently closed by the
City Council of the City of Owasso, Oklahoma, shall receive no further pro rata distributions of
income.
PASSED AND APPROVED this 61h day of October, 2015.
CITY OF OWASSO, OKLAHOMA
M
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Jeri Moberly, Mayor
REVENUE ANTICIPATION NOTE
OF
THE OWASSO PUBLIC WORKS AUTHORITY
Dated as of the 6th day of October, 2015
Owasso, Tulsa County, Oklahoma $330,000.00
FOR VALUE RECEIVED, the undersigned, Owasso Public Works Authority, an Oklahoma Public
Trust, having the City of Owasso, as its beneficiary, its successors and assigns (collectively, the
"Borrower "), promises to pay to the order of the City of Owasso, Oklahoma, an Oklahoma
Municipal Corporation, its successors and assigns (collectively, the "City ") at its principal office at
111 N. Main, Owasso, Tulsa County, Oklahoma 74055, or at such other place as may be
designated in writing by the City, the principal sum of THREE HUNDRED THIRTY THOUSAND AND
NO /100 DOLLARS ($330,000.00) or so much thereof as shall have been advanced hereon shall
be due and payable on or before the Ist day of November, 2017. Interest on the unpaid portion
of the principal balance computed from the date of each advance, until principal is paid in full,
at the rate of two percent (2.0 %) per annum thereupon shall be due and payable on the 1st day
of November until principal is paid in full.
The Borrower may prepay this Note, in whole or in part, at any time prior to the due date hereof,
without penalty. If any payment shall be due on a Saturday or Sunday or upon any banking
holiday of the holder hereof, such payment shall be due and payable on the next succeeding
banking day and interest shall accrue to such day.
This Revenue Anticipation Note is the Revenue Anticipation Note referred to in that certain Loan
dated as of the 6th day of October, 2015, by and between the Borrower and the City (the "City ")
given and entered into to secure this note, the proceeds of which the City is loaning to the
Borrower to finance the purchase of Police Vehicles and Equipment in Owasso, Tulsa County,
Oklahoma. Except as may be herein otherwise specifically provided, the rights and obligations
of the Borrower and the City arising by virtue of this Revenue Anticipation Note as well as the
Agreement above referred to, shall be governed by the Agreement as if same were specifically
incorporated herein, such Agreement surviving the issuance, execution and delivery of this
Revenue Anticipation Note.
The City may, at any time prior to the due date of payment of this Revenue Anticipation Note
call for an early pre - payment in whole, or in part, if it is determined by the City, in its sole
discretion, that the funds heretofore advanced pursuant to this Revenue Anticipation Note are
needed by the City for its operations, governmental or proprietary, and the Borrower is afforded
a reasonable opportunity to obtain reasonably satisfactory refinancing hereof.
All parties (makers, sureties, guarantors and all others now or hereafter liable for payment of all
or any portion of the indebtedness evidenced by this Revenue Anticipation Note) severally
waive demand, presentment, notice of dishonor, protest, notice of protest, and diligence in
collecting this Revenue Anticipation Note and diligence in bringing and prosecuting suit against
any party bound hereby, and agree that no extension, renewal or partial payment, or release or
substitution of collateral before or after maturity, with or without notice, shall release or discharge
the obligation of any party.
Upon the failure to pay when due the principal and or interest, the holder hereof shall be
entitled, at its option, to extend the term or declare the unpaid principal balance of this
Revenue Anticipation Note to be immediately due and payable. A failure by such holder to
exercise such option will not constitute a waiver of the right to exercise the same in the event of
any subsequent default. After maturity (whether by extension, acceleration or otherwise),
interest shall accrue hereon at a rate of interest of ten percent (10 %) per annum. If this
Promissory Note is placed with an attorney for collection upon any default, or to defend or
enforce any rights of the holder(s) hereunder or any instrument securing payment of this
Revenue Anticipation Note, or if this Revenue Anticipation Note is collected through bankruptcy
or other judicial proceeding, the Borrower agrees to pay the reasonable attorney fees of the
holder(s) of this Revenue Anticipation Note and all reasonable costs and expenses incurred in
connection therewith.
ATTEST:
Sherry Bishop, Secretary
Delivery receipted this 6th day of October, 2015.
ATTEST:
Sherry Bishop, City Clerk
2
OWASSO PUBLIC WORKS AUTHORITY
an Oklahoma Public Trust
In
Jeri Moberly, Chair
CITY OF OWASSO, OKLAHOMA
M
Jeri Moberly, Mayor
LOAN AGREEMENT
THIS LOAN AGREEMENT (the "Agreement ") made and entered into as of the 61h day of October,
2015, is by and between the Owasso Public Works Authority, an Oklahoma public trust, (the "Authority "),
and the City of Owasso, Oklahoma, an Oklahoma Municipal Corporation (the "City ").
W ITN ESS Ef H:
WHEREAS, the City has determined to make a loan to the Authority, aggregating $330,000.00 to
be evidenced by the Authority's Revenue Anticipation Note payable to the order of the City in the
original principal amount not to exceed $330,000.00, (the "Note ") to enable the Authority, pursuant to
certain of its approvals, to finance the purchase of Owasso Police Vehicles and Equipment.
WHEREAS, pursuant to the terms and conditions hereinafter set forth, the City is willing to make
such loan to be evidenced by the Note; and
WHEREAS, the payment of the Note is to be made from the general revenues of the Authority,
receipts and receivables, under the conditions as set forth hereinafter.
NOW, THEREFORE, in consideration of the mutual agreements herein made and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
agree as follows:
ARTICLE I
THE AUTHORITY NOTES
1.1 The City's Commitment. The City agrees, subject to the terms and conditions of this
Agreement, to make the loan to the Authority in the amount not to exceed $330,000.00.
1.2 Issuance of the Authority Note. Subject to the terms and conditions hereof and in
reliance on the representations and covenants made herein, the Authority agrees to issue the Note to
the City. The loan shall be repaid with interest in accordance with the terms of the Note. The Note shall
be delivered to the City at a closing (the "Closing ") which will occur at such time and place as may be
agreed on by the Authority and the City. Upon the issuance and delivery of the Note, and the
satisfaction of all the conditions precedent of this Agreement, the City shall, upon receipt and approval
of requisitions therefor, advance the proceeds of the loan to the Authority to purchase the Owasso
Police Vehicles and Equipment.
1.3 Terms of the Note. The Note shall be in substantially the form set forth in Exhibit A
attached hereto.
Interest shall accrue, be payable and subject to adjustment, as provided for in the Note on the
outstanding and unpaid principal balance thereon from the date of first advance thereon until
payment in full thereof as set forth and provided therein.
1.4 Payments etc. Payment of principal and interest on the Note and other charges under
this Agreement to be made to the City shall be made in lawful money of the United States of America,
and shall be made at City's principal office in Owasso, Oklahoma, not later than 11:00 o'clock a.m. on
the date due. If any such payment falls on a Saturday, Sunday or public holiday at the place of
payment thereof, then such due date shall be extended on the next succeeding full business day at
such place and interest shall be payable in respect of such extension.
ARTICLE II
CONDITIONS PRECEDENT
2.1 Conditions. The obligations of the City to make the loan pursuant to this Agreement are
subject to there being no Event of Default hereunder or an event which with notice or lapse of time
would become an Event of Default hereunder and the City having received in form and substance
satisfactory to it:
(a) A duly certified copy of the resolutions of the Authority authorizing execution and
delivery of this Agreement, and related instruments, and the issuance, execution and delivery of
the Note;
(b) Original duly executed counterparts of this Agreement,
(c) Such certificates, documents and certificates respecting the Authority, as City
counsel shall reasonably require;
(d) Such opinions of counsel for the Authority, as City counsel shall reasonably
require;
(e) A detailed description and cost breakdown analysis of the Project (the
"Breakdown ") and all amendments thereto, all for approval by City; and
(f) Such other and further materials and /or information as the City may reasonably
request.
ARTICLE III
SPECIAL OBLIGATION; PLEDGE; SATISFACTION
3.1 Special Obligation. The Note shall constitute a limited and special obligation of the
Authority. The principal of and interest on the Note shall be payable by the Authority solely from, and
shall be enforceable only out of the revenues of the Authority being hereby pledged by the Authority to
such payment. The Note and all other obligations of the Authority hereunder shall not be construed or
considered to be an indebtedness of the City of Owasso, Oklahoma, or any municipality, county or
political subdivision of the State of Oklahoma within the meaning of any constitutional or statutory
provision of the State of Oklahoma, under any circumstances.
3.2 Satisfaction of Debt. Notwithstanding anything to the contrary contained herein or in the
Note, or in any instrument or document executed by or on behalf of the Authority in connection
herewith, no stipulation, covenant, agreement or obligation contained herein or therein shall be
deemed or construed to be a stipulation, covenant, agreement or obligation of any present or future
member, trustee, officer, employee or agent or any successor to the Authority, in any such person's
individual capacity, and no such person, in his individual capacity, shall be liable personally for any
breach or non - observance of or for any failure to perform, fulfill or comply with any such stipulations,
covenants, agreements, or interest on the Note or for any claim based thereon or on any such
stipulation, covenant, agreement or obligation, against such person, in his individual capacity, either
directly or through the Authority or any successor to the Authority, under any rule of law or equity,
statute or constitution or by the enforcement of any assessment or penalty or otherwise, and all such
liability of any such person, in his individual capacity is hereby expressly waived and released. The
Authority and the City expressly recognize and agree that this Agreement, the Note and any
documentation issued, executed and delivered therewith, are subordinate and junior to all Revenue
Bond obligations or Promissory Notes of the Authority currently outstanding or to be issued in the future.
ARTICLE IV
COVENANTS OF THE AUTHORITY
The Authority hereby agrees with the City that, so long as the Note remains outstanding:
4.1 Performance of Agreements. The Authority shall take all action and do all things which it
is authorized by law to take and do in order to perform and observe all covenants and agreements on
its part to be performed and observed under this Agreement and the Note and in order to provide for
and to assure payment of the principal of the Note and interest thereon when due.
4.2 Creation of Charges on Revenues. Left blank intentionally.
43 Amendment. The Authority shall not alter, amend or repeal the resolutions described in
Section 2.1 (a) hereof, or, without the prior written consent of the City, agree to any alteration or
amendment of any of the instruments described in Sections 2.1 (b) and 2.1 (c) hereof, or take any action
impairing any authority, right or benefit given or conferred by such resolution or instruments.
4.4 Payment. The Authority shall pay or cause to be paid the principal of and the interest on
the Note as the some becomes due, whether by acceleration or otherwise, but solely from the sources
referred to in Article III hereof.
4.5 Representations and Warranties of Authority. The Authority represents and warrants to the
City as follows:
(a) The Authority is an Oklahoma public trust duly organized, validly existing and in
good standing under the laws of the State of Oklahoma and all other states in which it is
necessary that the Authority be qualified to do business.
(b) The Authority and the Owasso City Council have taken all necessary actions to
authorize entering into this Agreement and to authorize the execution and delivery of the Note,
and the other documents contemplated hereby.
(c) The execution and delivery of this Agreement and, the Note, will not cause,
constitute or result in a breach of any agreement, contract or other undertaking to which the
Authority is a party.
(d) The Authority shall deliver to the City copies, certified by the Authority's Secretary,
of all resolutions and actions undertaken by the Authority or the Owasso City Council to
authorize this transaction.
(e) The Authority shall maintain its existence in Oklahoma.
3
M The Authority shall deliver to the City, within one week after they are prepared,
copies of the Authority's quarterly financial statements.
ARTICLE V
DEFAULT AND REMEDIES
5.1 Events of Default. Any one or more of the following shall constitute and "Event of
Default" hereunder;
(a) Nonpayment when due of interest and principal in accordance with the terms of
the Note; or
(b) The attachment of any involuntary lien in the sum of $25,000 or more, of any kind
or character, upon the Revenues, or any portion thereof, except for taxes due but not in default
and liens being contested in such a manner as to prevent execution on the Property; or
(c) The entry against the Authority of any judgment in an amount of $25,000 or more
on a claim not covered by insurance which is not discharged within thirty (30) days of such
judgment becoming a final judgment; or
(d) If the Authority shall apply for or consent to the appointment of a receiver, a
trustee or liquidator of themselves or itself, or of all or a substantial part of its assets, or (ii) file a
petition or answer seeking reorganization or admit (by answer, default or otherwise) the material
allegations of a petition filed against them in any reorganization proceeding; or
(e) If the Authority shall (i) become insolvent, generally fail to pay, or admit in writing
its inability to pay its respective debts as they fall due, (ii) make a general assignment for the
benefit of its creditors, (iii) be adjudicated as bankrupt or insolvent, or (iv) file a voluntary petition
in bankruptcy or file a petition or answer seeking an arrangement with creditors or to take
advantage of any insolvency laws or admit (by answer, default or otherwise) the material
allegations of a petition filed against it in any bankruptcy, arrangement or insolvency
proceeding, or take or omit to take any action for the purpose or with the result of effecting any
of the foregoing; or
(f) If the petition in bankruptcy is filed against the Authority and is not dismissed
within thirty (30) days, or if an order, judgment or decree by any court of competent jurisdiction
shall be entered, adjudicating the Authority to be bankrupt or insolvent, without the application,
approval or consent of the Authority or if the Authority shall seek or consent to or fail to timely
contest of any order, judgment or decree appointing a custodian of all or a substantial part of its
assets, or if the Authority shall seek or consent to, or fail to timely contest any order, judgment or
decree approving a petition seeking reorganization or appointing a receiver, trustee or other
custodian or liquidator of all or a substantial part of its assets; or
(g) Left blank intentionally; or
(h) The breach of, or default under, any covenant, agreement, term, condition,
provision, representation or warranty contained in this Agreement, the Note, not specifically
referred to in this Section, if such breach or default is not cured within thirty (30) days of the
occurrence thereof; or
(i) In any event of default shall occur and shall continue for more than the period of
grace, if any, provided with respect thereto, under this Agreement; or
(j) The Project cannot be completed in accordance with the plans and
specifications approved by the City with the funds remaining to be advanced on the Note.
5.2 Remedies of Default. Whenever any Event of Default referred to in Section 5.1 hereof
shall have occurred, the City may take any one or more of the following remedial steps:
(a) Declare all amounts payable hereunder and pursuant to the Note or any renewal
thereof, to be immediately due and payable without notice of default, presentment or demand
for payment, protest or notice of nonpayment or dishonor, or other notices or demands of any
kind whatsoever, whereupon the same, together with the accrued interest thereon, shall
become immediately due and payable; or
(b) Left blank intentionally; or
(c) Take whatever action at law or in equity may appear necessary or desirable to
collect the amount then due and thereafter to become due, or to enforce performance or
observance of any obligations, agreements, covenants of the Authority under the Note, this
Agreement, or otherwise.
ARTICLE VI
MISCELLANEOUS
6.1 Defeasance. If the Authority shall pay or cause to be paid or otherwise provide for, or
there shall otherwise be paid or provided for, the principal and the interest on the Note and all other
amounts payable by the Authority at the times and in the manner stipulated in this Agreement or the
Note, then all covenants, agreements and other obligations of the Authority hereunder shall thereupon
terminate and be discharged and satisfied.
6.2 Waivers. etc. No failure on the part of the City to exercise and no delay in exercising,
and no course of dealing with respect to, any right under this Agreement, or any other agreement or
instrument referred to in this Agreement, shall operate as a waiver thereof; nor shall any single or partial
exercise of any such right preclude any other or further exercise thereof or the exercise of any other
right. The remedies herein and therein provided are cumulative and not exclusive of any remedies
provided by law.
6.3 Successors. etc This Agreement shall be binding upon and inure to the benefit of the
parties hereto and any subsequent holder of the Note and its successors and assigns.
6.4 Governing Law, This Agreement shall be construed in accordance with, and governed
by the laws of the State of Oklahoma.
6.5 Amendments. This Agreement may not be amended, modified, or waived except with
the written consent of the parties hereto.
6.6 Notices. All requests and notices under the Agreement shall be hand delivered or sent
by United States Mail, postage prepaid, addressed as follows, except that either party may be written
5
notice change of address, its counsel or its counsel's address for subsequent notices to be given
hereunder:
Authority Owasso Public Works Authority
111 N. Main
Owasso, Oklahoma 74055
Attention: Jeri Moberly, Chair
With a copy to:
Julie Lombardi
Authority Attorney
111 N. Main
Owasso, Oklahoma 74055
City City of Owasso
111 N. Main
Owasso, Oklahoma 74055
Attn: Jeri Moberly, Mayor
With a copy to:
Julie Lombardi
City Attorney
111 N. Main
Owasso, Oklahoma 74055
Notice given hereunder shall be deemed given upon receipt by the principal addressee.
6.8 Severability. If any provision of this Agreement shall be held invalid or unenforceable
by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any
other provision hereof.
6.9 Execution in Counterparts. This Agreement may be executed in several counterparts,
each of which shall be an original and all of which shall constitute one and the some instrument.
0
ATTEST:
Sherry Bishop, Secretary
(SEAL)
ATTEST:
M
Sherry Bishop, City Clerk
Owasso Public Works Authority
L-N
Jeri Moberly, Chair
"Authority"
City of Owasso, Oklahoma
M
Jeri Moberly, Mayor
Loan Amortization
Loan Information
Loan Amount
Annual Interest Rate
Term of Loan in Years
First Payment Date
Payment Frequency
Compound Period
Payment Type
Exhibit A Page 1 of 1
:hedule
Annual Payment 169,966.34
Amortization Schedule F41 Rounding on
Summary
330,000.00 (
Rate (per period)
2.000%
2.00%
Number of Payments
2
Total Payments
339,932.67
1- Nov -161
`_Annual;
Total Interest
9,932.67
Est. Interest Savings
0.00
Annual'!
End of Period!
Annual Payment 169,966.34
Amortization Schedule F41 Rounding on
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry White
Support Services Director
SUBJECT: Upgrade of City Radio System
DATE: October 2, 2015
BACKGROUND
The City of Owasso's radio equipment has been in place since its rebanding initiative in 2006.
Last year, Motorola issued a Letter of Intent announcing that this equipment will no longer be
supported after the calendar year 2017. The City's radio equipment also will not communicate
with tower sites being converted to Project 25 status. The Project 25 initiative is being undertaken
by most local and state agencies.
The upgrade of the City Radio System was recommended to the Capital Improvements
Committee during February, 2015. On April 21, 2015, a Public Hearing was held during the City
Council Meeting for the purpose of receiving citizen input relating to this radio equipment
upgrade as part of the Capital Improvement Projects eligible for funding from the third penny
sales tax. On May 5, 2015, the City Council approved Resolution 2015 -09 amending the Capital
Improvements Project list to include Radio Systems Upgrades.
The Western States Contracting Alliance (WSCA) state contract bid price for the upgrade of the
City radio system will be $3,265,062.00. Motorola has offered some price discount incentives to
the City. These discounts will be $296,291.00 below the WSCA state contract bid price for this
radio equipment resulting in an upgrade price of $2,968,771.00. These incentives will require
delivery of the new radio equipment to the City of Owasso by December 31, 2015. In order to
accomplish delivery by this deadline, a purchase contract with Motorola will need to be
executed by October 15, 2015.
When the City radio system is upgraded, new network operating systems and firmware will
require periodic updates and maintenance. If the City elects to execute the P25 Upgrade
Project Contract with milestone payments (set forth in the second page of the Price Summary of
the P25 Upgrade Project Contract) for the upgrade of the City radio system, Motorola will
include the first 5 years of a 10 -year upgrade and maintenance contract in the discounted cost
of the radio system upgrade. This will provide a savings of $137,807.67. Years 6 through 10 of the
10 -year upgrade and maintenance contract will cost $149,563.38. This is a savings of $14,791.97
over the regular contract price. In order to secure these savings for Years 6 through 10 (2022 -
2026), the cost for these years will be included in the contract. The cost of these last 5 years
brings the contract total to $3,118,334.37.
SCOPE OF WORK:
The proposed upgrade of radio equipment to Project 25 standards will include replacement of
all tower -based equipment base stations, routers, switches, controllers, and transmission lines. At
the Dispatch facility the upgrade will require replacement of all the consolette workstations,
along with associated microphones and speakers. The upgrade will also include the
replacement of all mobile and handheld subscriber units totaling approximately 365 radios.
EXPLANATION OF PROJECT 25 AND INTEROPERABILITY:
Project 25 (P25) is a user driven set of system standards that define digital radio communications
system architectures capable of serving the needs of Public Safety and Government
organizations. This set of standards is the result of the joint efforts of the Association of Public
Safety Communications Officials International (APCO), the National Association of State of
Telecommunications Directors (NASTD), selected Federal Agencies and the National
Communications System (NCS), and standardized under the Telecommunications Industry
Association (TIA).
Project 25 is a collaborative effort by public safety agencies and manufacturers to address the
issue with emergency communication systems which have radio systems which are
incompatible and inoperable within a jurisdiction and within departments within the same
community. It is a project to insure that two -way radios are interoperable within the same
frequency band. (Interoperability is defined as the capability of two unassociated entities
operating within the some frequency band to communicate and interact with each other.) The
goal of Project 25 is to enable public safety responders to communicate with each other
achieving enhanced coordination, timely response, and efficient and effective use of
communications equipment. One of the most serious problems during disaster events is poor
communication due to lack of appropriate and efficient means to collect, process and transmit
important and timely information.
FUNDING
Funding will be required through the City's Capital Improvements Program.
RECOMMENDATION:
Staff recommends approval by Council of the P25 Upgrade Project Contract with Motorola and
authorization for the City Manager to sign all contract documents.
ATTACHMENT:
Summary of P25 Upgrade Project Contract
MOTOROLA
Motorola Solutions, Inc.
1507 LBJ Freeway, Suite 700
�,.. Farmers Branch, TX. 75234
USA
September 15, 2015
Larry White
Director of Support Services
City of Owasso, Ok
P.O. Box 180
Owasso, OK 74055
RE: P25 Upgrade Project
Dear Mr. White:
Pursuant to your agency's request Motorola Solutions, Inc., by and through its Government and Enterprise
Mobility Solutions business ( "Motorola "), submits its.proposal for the P25 Upgrade Project for the City of
Owasso, OK.
The proposed system includes a new ten (10) Channel ASR site to be installed at the existing location.
Additionally it includes three (3) MCC 7500 wire line dispatch console positions in your existing dispatch
centers as well as a complete replacement and upgrade of your subscriber fleet. The system will be integrated
to the existing OKWIN Public Safety wide area network.
Since the City of Owasso is a member state of the Western States Contracting Alliance ( "WSCA "), this
proposal is subject to the terms and conditions of the WSCA contract with Motorola (WSCA Contract Number
02702) and the attached Communications System Agreement, The Contract Price includes the administrative
fee to be paid to WSCA and the State of Oklahoma. Upon Final Project Acceptance, the parties will review all
change orders to verify whether the purchase price has changed during the implementation of the system, and
if so, whether additional administrative fees (or credits) are owed to Motorola.
Pricing is valid for through September 25, 2015. The City of Owasso may accept the proposal by delivering to
Motorola by signing and returning the enclosed Communications Systems Agreement as well an associated
Purchase Order for the contact amount.
Any questions concerning this proposal may be directed to Chris Howard, Motorola Account Manager @
972.322.4552. Motorola appreciates your interest in our systems and equipment. We look forward to
continuing our long term business relationship with the City of Owasso.
Sincerely yours,
MOTOROLA SOLUTIONS, INC.
Edward Fuerst
Motorola Solutions Sales and Services, Inc., Vice President
North America Government Markets
SECTION 1
1.1 INTRODUCTION
City of Owasso, Oklahoma currently operates on eight- channel 800MHz analog trunking system,
which is connected to the Oklahoma Wireless Infrastructure Network ( OKWIN) ASTROO25 7.14
Core, to provide radio communications throughout the city for their Public Safety and Public Works
agencies. The City of Owasso is looking to upgrade their current system to a 800MI3z trunking
ASTRO Site Repeater radio system and replace their Gold Elite consoles with Motorola's new IP-
based MCC 7500 consoles.
Motorola Solutions (hereinafter referred to as Motorola) is pleased to offer our ASTR0025 (Project
25) IP ASTRO Site Repeater trunked radio system to meet the City of Owasso's public safety
communication needs and be an integral component in the City's vision for a streamlined, unified
communications infrastructure. Motorola's overall solution will utilize the ASTRO *25 technology
platform that is currently in place at the OKWIN Core. This platform is an IP- based, APCO Project
(P25) compliant, digital trucked radio system that provides advanced features and expandability.
Motorola's standards -based solution contains components which support and enhance the operation
of all the other subsystems. This platform supports the operation of conventional radio, trunked radio,
dispatch console operation, and Integrated Voice and Data (IV &D).
The proposed system will provide the City of Owasso with a single -site, ten - channel, 800 MHz,
digital trunking, ASTRO Site Repeater (ASR) for RF communication and leverage the current
/ partnership the City has with the OKWIN Core. This design proposes taking Owasso's existing
`. Repeater site and migrate them to Motorola's GTR 8000 Expandable Site Subsystem (ESS) base
station platform. The existing eight QUANTAR base stations will be replaced with two ESS racks,
each containing five new GTR 8000 base stations for P25 digital communications. The proposed
design will also provide a new antenna system, which includes new antennas, TTA, and transmission
line for the both transmit and receive systems. The new system will provide radio coverage to
portables operating at belt level with remote speaker microphones and mobiles throughout the City of
Owasso as well as the latest system features in Motorola system portfolio.
This proposal also includes three new IP -based MCC 7500 consoles. The three console positions will
be located at the dispatch center located at the Owasso City Hall. These new consoles include the
latest workstations and hardware Motorola has to offer, as well as the latest software such as
Windows 7, MCC 7500 Console, call logging and anti-virus for a 7.14 system. New APX 7500
consolettes have been included to replace the City's current XTL 5000 consolette backup control
stations. Eight new APX 7500 consolettes have been included for RE backup control. The consolettes
will be connected via conventional gateways to the dispatch site LAN switch for operation with the
MCC 7500 console positions. The consolettes will use the existing control station combiner and
antenna system. The design also includes a single Network Manager (NM) Client and Console Alias
Manager for system, console, and radio management. Motorola has included the following network
management licenses: Unified Event Manager (UEM), Provisioning Manager (PM), Radio Control
Manager (RCM), Zonewatch, and other System Report applications.
City of Owasso, Oklahoma
900MHz P25 System Upgrade
® Motorola Solutions Confidential Restricted
September 15, 2015
Use or disclosure of this proposal is subject
to the restrictions on the cover page.
System Description 1 -1
.I
l
The proposed design includes Motorola's Unified Network Services (UNS) platform for the included
data applications. Motorola UNS platform also supports ASTRCP25 features such as Over the Air
Programming (OTAP), Over the Air Rekeying (OTAR) for encryption management, and Automatic
Vehicle Location (AVL) /GPS. The UNS feature includes location /GPS licenses for up to 500
subscribers units and a presence license for up to 1000 subscriber units. Also included is the UNS
application interface software for third party companies to the interface with the ASTROO25 IV &D
network. The proposed solution also includes Motorola's Intelligent Data Portal (IDP) application
which will provide the GPS Mapping application while utilizing the City, provided GIS Map data.
The proposed solution includes new APX subscribers. The APX Series radio is Motorola's next
generation P25 radio designed specifically for mission critical law enforcement, firefighters, and
emergency medical personnel. APX Series digital radios are full featured and functional tools for
public safety and public works professionals. This proposal includes 115 APX 6500 mobile radios, 90
APX 6000 portable radios, 45 APX 6000XE portable radios, 70 APX 4500 mobile radios, 45 APX
4000 portable radios, and eight APX 7500 consolettes for fallback operation
Per the request of the City of Owasso, Motorola has included an additional Mutual Aid Antenna line
and services to install the antenna and transmission line.
Motorola has also included services in reference to the proposed communication systems and related
frequencies in the 800 MHz bands governed by Part 90 of the FCC's CFR 47, Part 80 to End. A
detailed description of the included services is mentioned in the Statement of Work section of this
proposal.
1.2 INFRASTRUCTURE SYSTEM OVERVIEW
The proposed system is a ten - channel ASTRO025 Repeater Site, which also includes is a single
dispatch center consisting of three MCC 7500 operator positions.
Please see Figure 1 -1 for the system diagram overview of the proposed system infrastructure.
City of Owasso, Oklahoma
600MHz P25 System Upgrade
® Motorola Solutions Confidential Restricted
Figure 1 -1: City of Owasso system Overview
September 15, 2015
Use or disclosure of this proposal is subject
to the restrictions on the cover page.
'- System Description 1 -2-
SECTION 1 -
PRICING SUMMARY
1.1 CITY OF OWASSO SYSTEM PRICING
1
ASTRO 25 GTR RF Site, 10 channel
$399;824.00
1
Systems Integration Services and Support
(includes FCC Licensing Prep and Coordination,)
$180,167.00
ASR Site Total
$579,991.00
MCC7500
Consoles
1
MCC7500 Dispatch Consoles, 3 operators, 8 backup APX
Control Stations, Network Equipment Console Alias Database
Manager Network Manager Terminal Client OTAP & OTAR
Programming
$521,210.00
1
Systems Integration Services and Support
Extreme Switches and Services
$240,422.00
MCC7500 Dispatch Console Total
$761,632.00
Subscribers
(135) APX6000 Portabies (45 Yellow, 90 Black)
(115) APX6500 05 Mobiles Includes (4) with 03 head
(45) APX4000 Portables Model 2
(70) APX4500 02 Mobiles
5 year Warranty
$1,743,083.00
All accessories and spare batteries(FM for all APX6000)
$52,014.00
Includes Server, IDP portal, Licenses Install and Programming
$128,342.00
System Total
$3,265,062.00
Trade In incentive (For contract /p.o. by 10.21.15)
Shipment by 1229:15
$295,231.00;
System total with All Credits
5 yearSUAII for2017 �b2.1 ($137,807.67 value)
M$2,968,771.00
System Total
SUAII for 2022 -2026 annually
2022
$28,739.86
2023
$29,314.65
2024
$29,900.95
2025
$30,498.97
2026
$31,108.95
Contract Total including 10 year SUA -- --
$3;118,334.37
City of Owasso, Oklahoma September 15, 2015
SOOMHz P25 System Upgrade Use or disclosure of this proposal is subject
to the restrictions on the cover page.
Motorola Solutions Confidential Restricted -. Pricfng Summary 1 -1
1.2 PAYMENT
1.2.1 Payment Terms
Subscriber equipment will be billed separately upon shipment to customer designated f ship -to
' location. Motorola reserves the right to make partial shipments of equipment and to request
payment upon shipment of such equipment.
$1:;385 97 0'0 Shipment of Subs (ship on 12131) - Payment terms net 30 so due
�rn,ysu°
5e /W
of contract upon completion of Design RevieW
$473,638
30% .
of contract upon receipt of FNE - Payment terms
$315,759
20%
of contract upon completion of subscribers programming
and install
$315,759
20%
of contract upon completion of ASR
$236,819
150/6
of contract upon completion of consoles
$157,879
10%
of contract upon final completion
Yrs 6-10
2022
2023
2024
2025
2026
City of OWasso, Oklahoma
800MHz P25 System Upgrade
® Motorola Solutions Confidential Restricted
in advance of services
$29,315.00
$30,499.00
$31,109.00
September 15, 2015
Use or disclosure of this proposal is subject
to the restrictions on the cover page.
Pricing Summary 1 -2
SECTION 7
ITI
Terms and Conditions are included on the following pages.
City of Owasso, Oklahoma
80OMHz P25 System Upgrade
® Motorola Solutions Confidential Restricted
September 15, 2015
Use or disclosure of this proposal is subject
to the restrictions on the cover page.
Terms and Conditions. 7 -1
Supplemental WSCA Terms and Conditions for
Communications System Transactions
INTRODUCTION: These Supplemental WSCA Terms and Conditions for Communications System
Transactions dated 9.15.15 (the "Supplemental WSCA Terms and Conditions ") apply to a system sale
transaction where the Customer (as a "Purchasing Entity") uses the Motorola -WSCA contract #02702, as
amended to date (the "WSCA Contract "), which states in pertinent part:
SYSTEM SALES: If a Purchasing Entity intends to purchase a system using pricing from the WSCA
contract, Motorola will prepare a proposal that includes the technical, contractual, and implementation
documents that are appropriate for that system. Any system sale will be subject to the specifications of
the technical and implementation documents and to the terms of the communications system agreement
and its exhibits or other applicable contract documents.
AGREEMENT:
Motorola Solutions, Inc., formerly Motorola, Inc. ( "Motorola ") and City of Owasso, Oklahoma( "Customer")
agree that these Supplemental WSCA Terms and Conditions apply to this System sale transaction in
addition to the other terms and conditions set forth in the WSCA Contract. If and to the extent the
provisions in these Supplemental WSCA Terms and Conditions conflict with those in the WSCA Contract,
these supplemental provisions prevail.
Motorola and Customer further agree as follows:
1. PURCHASE ORDER. Customer's purchase order will reference not only the Motorola -WSCA
Contract #02702 but also these Supplemental WSCA Terms and Conditions dated 9.15,15 and the
Motorola proposal dated 9.15.15 (the "Motorola Proposal "). The Motorola Proposal contains the following
exhibits, as applicable:
Exhibit A "Payment Schedule"
Exhibit B 'Technical and Implementation Documents ", including the "System Description ",
"Equipment List ", "Statement of Work ", "Acceptance Test Plan" or "ATP ", and
"Performance Schedule ".
Exhibit C Service Statement(s) of Work and "Service Terms and Conditions"
If the Parties agree to a Payment Schedule or Technical and Implementation Documents
that are different from those contained in the Motorola Proposal, they are attached to
these Supplemental WSCA Terms and Conditions.
2. DEFINITIONS. Capitalized terms used in this Agreement have the following meanings:
2.1. "Acceptance Tests" means those tests described in the Acceptance Test Plan.
2.2. "Beneficial Use" means when Customer first uses the System or a Subsystem for operational
purposes (excluding training or testing).
2.3. "Confidential Information" means any information that is disclosed in written, graphic, verbal, or
machine- recognizable form, and is marked, designated, or identified at the time of disclosure as being
confidential or its equivalent; or if the information is in verbal form, it is identified as confidential at the time
of disclosure and is confirmed in writing within thirty (30) days of the disclosure. Confidential Information
does not include any information that: is or becomes publicly known through no wrongful act of the
receiving Party; is already known to the receiving Party without restriction when it is disclosed; is or
becomes, rightfully and without breach of this Agreement, in the receiving Party's possession without any
obligation_ restricting disclosure; is independently developed by the receiving party without breach of this
Agreement; or is explicitly approved for release by written authorization of the disclosing Party.
(' 2.4. "Contract Price" means the price for the System, excluding applicable sales or similar taxes,
Supplemental WSCA Tenns and Conditions for Communications System Transactions, mwa, 723,2015 - -1
Motorola Contract No.
2.5. "Equipment" means the equipment that Customer purchases from Motorola under this
Agreement. Equipment that is part of the System is described in the Equipment List.
2.6. "Force Majeure" means an event, circumstance, or act of a third party that is beyond a Party's
reasonable control (e.g., an act of God, an act of the public enemy, an act of a government entity, strikes
or other labor disturbances, hurricanes, earthquakes, fires, floods, epidemics, embargoes, war, and riots).
2.7. "Proprietary Rights" means the patents, patent applications, inventions, copyrights, trade secrets,
trademarks, trade names, mask works, know -how, and other intellectual property rights in and to the
Equipment and Software, including those created or produced by Motorola under this Agreement and any
corrections, bug fixes, enhancements, updates or modifications to or derivative works from the Software
whether made by Motorola or another party.
2.8. "Software" means the Motorola Software and Non - Motorola Software, in object code format that
is furnished with the System or Equipment.
2.9. "System" means the Equipment, Software, and incidental hardware and materials that are
combined together into an integrated system; the System is described in the Technical and
Implementation Documents.
2.10. "System Acceptance" means the Acceptance Tests have been successfully completed,
2.11. "Warranty Period" relating to the Equipment and Software means one (1) year from the date of
System Acceptance or Beneficial Use, whichever occurs first.
3. SCOPE OF AGREEMENT AND TERM
3.1. SCOPE OF WORK. Motorola will provide, install and test the System, and both Parties will
perform their contractual responsibilities all in accordance with the WSCA Contract and these
Supplemental WSCA Terms and Conditions.
3.2. CHANGE ORDERS. Either Party may request changes within the general scope of this
Agreement. If a requested change causes an increase or decrease in the cost or time required to
perform this Agreement, the Parties will agree to an equitable adjustment of the Contract Price,
Performance Schedule, or both, and will reflect the adjustment in a change order. Neither Party is
obligated to perform requested changes unless both Parties execute a written change order.
3.3. MAINTENANCE SERVICE. During the Warranty Period, in addition to warranty services,
Motorola will provide maintenance services for the Equipment and support for the Motorola Software
pursuant its standard practices (e.g., 8 x 5, Monday - Friday), terms and conditions for such services and
support. Those services and support are included in the Contract Price. If Customer wishes to purchase .
additional maintenance and support services for the Equipment during or after the Warranty Period, the
description of and pricing for the services will be set forth in a separate document. If Customer wishes to
purchase extended support for the Motorola Software after the Warranty Period, it may do so by ordering
software subscription, upgrade or maintenance services. Unless otherwise agreed by the parties in
writing, the terms and conditions applicable to those services will be Motorola's standard Service Terms
and Conditions (a copy of which will be provided upon request), together with the appropriate statements
of work.
4. PERFORMANCE SCHEDULE. The Parties will perform their respective responsibilities in
accordance with the Performance Schedule. By executing this Agreement, Customer authorizes
Motorola to proceed with contract performance.
Supplemental WSCA Terms and Conditions for Communications System Transactions, mwa, 7.23.2015
Motorola Contract No.
5. CONTRACT PRICE, PAYMENT AND INVOICING
% 5.1. CONTRACT PRICE, The Contract Price in U.S. dollars is stated in the Motorola Proposal. The
Contract Price for the Equipment, Software and Services comprising the System is consistent with WSCA
Contract pricing to the maximum extent possible, less an additional "System Discount."
5.2. INVOICING AND PAYMENT. Motorola will submit invoices to Customer according to the
Payment Schedule. Consistent with the WSCA Contract, Customer will make payments to Motorola
within thirty (30) days after the date of each invoice. Customer will make payments when due in the form
of a wire transfer, check, or cashier's check from a U.S. financial institution. The Federal Tax
Identification Number for Motorola Solutions, Inc. is 36-1115800.
5.3. FREIGHT, TITLE, AND RISK OF LOSS. Consistent with the WSCA Contract, title and risk of
loss to the Equipment will pass to Customer upon delivery. Title to Software will not pass to Customer at
any time. Motorola will pack and ship all Equipment in accordance with good commercial practices.
6. SITES AND SITE CONDITIONS
61. ACCESS TO SITES. Customer will provide a designated project manager; all necessary
construction and building permits, zoning variances, licenses, and any other approvals that are necessary
to develop or use the sites and mounting locations; and access to the work sites or vehicles identified in
the Technical and Implementation Documents as reasonably requested by Motorola so that it may
perform its duties in accordance,with the Performance Schedule and Statement of Work.
6.2. SITE CONDITIONS. Customer will ensure that all work sites it provides will be safe, secure, and
in compliance with all applicable industry and OSHA standards. To the extent applicable and unless the
Statement of Work states to the contrary, Customer will ensure that these work sites have adequate:
physical space; air conditioning and other environmental conditions; adequate and appropriate electrical
power outlets, distribution, equipment and connections; and adequate telephone or other communication
lines (including modem access and adequate interfacing networking capabilities), all for the installation,
use and maintenance of the System. Before installing the Equipment or Software at a work site, Motorola
may inspect the work site and advise Customer of any apparent deficiencies or non - conformities with the
requirements of this Section. This Agreement is predicated upon normal soil conditions as defined by the
version of E.I.A. standard RS -222 in effect on the Effective Date.
6.3. SITE ISSUES. If a Party determines that the sites identified in the Technical and Implementation
Documents are no longer available or desired, or if subsurface, structural, adverse environmental or
latent conditions at any site differ from those indicated in the Technical and Implementation Documents,
the Parties will promptly investigate the conditions and will select replacement sites or adjust the
installation plans and specifications as necessary. If change in sites or adjustment to the installation
plans and specifications causes a change in the cost or time to perform, the Parties will equitably amend
the Contract Price, Performance Schedule, or both, by a change order.
7. SYSTEM ACCEPTANCE
7.1. COMMENCEMENT OF ACCEPTANCE TESTING. Motorola will provide to Customer at least ten
(10) days notice before the Acceptance Tests commence. System testing will occur only in accordance
with the Acceptance Test Plan,
7.2, SYSTEM ACCEPTANCE. System Acceptance will occur upon successful completion of the
Acceptance Tests. Upon System Acceptance, the Parties will memorialize this event by promptly
executing a System Acceptance Certificate. If the Acceptance Test Plan includes separate tests for
individual Subsystems or phases of the System, acceptance of the individual Subsystem or phase will
occur upon the successful completion of the Acceptance Tests for the Subsystem or phase. If Customer
believes the System has failed the completed Acceptance Tests, Customer will provide to Motorola a
written notice that includes the specific details of the failure. If Customer does not provide to Motorola a
failure notice within thirty (30) days after completion of the Acceptance Tests, System Acceptance will be
Supplemental WSCA Terms and Conditions for Communications System Transactions, mwa, 7.23.2015 - 3
Motorola Contract No. -
deemed to have occurred as of the completion of the Acceptance Tests. Minor omissions or variances in
the System that do not materially impair the operation of the System as a whole will not postpone System
Acceptance or Subsystem acceptance, but will be corrected according to a mutually agreed schedule.
7.3. BENEFICIAL USE. Customer acknowledges that Motorola's ability to perform its implementation
and testing responsibilities may be impeded if Customer begins using the System before System
Acceptance. Therefore, Customer will not commence Beneficial Use before System Acceptance without
Motorola's prior written authorization, which will not be unreasonably withheld.. Upon commencement of
Beneficial Use, Customer assumes responsibility for the use and operation of the System.
7.4 FINAL PROJECT ACCEPTANCE. Final Project Acceptance will occur after System Acceptance
when all deliverables and other work have been completed. When Final Project Acceptance occurs, the
parties will promptly memorialize this final event by so indicating on the System Acceptance Certificate,
8. DELAYS
8.1. FORCE MAJEURE. Neither Party will be liable for its non - performance or delayed performance if
caused by a Force Majeure. A Party that becomes aware of a Force Majeure that will significantly delay
performance will notify the other Party promptly (but in no event later than fifteen days) after it discovers
the Force Majeure. If a Force Majeure occurs, the Parties will execute a change order to extend the
Performance Schedule for a time period that is reasonable under the circumstances.
82 PERFORMANCE SCHEDULE DELAYS CAUSED BY CUSTOMER. If Customer (including its
other contractors) delays the Performance Schedule, it will make the promised payments according to the
Payment Schedule as if no delay occurred; and the Parties will execute a change order to extend the
Performance Schedule and, if requested, compensate Motorola for all reasonable charges incurred
because of the delay. Delay charges may include costs incurred by Motorola or its subcontractors for
additional freight, warehousing and handling of Equipment; extension of the warranties; travel;
{ suspending and re- mobilizing the work; additional engineering, project management, and standby time
calculated at then current rates; and preparing and implementing an alternative implementation plan.
9. DISPUTES. The Parties will use the following procedure to address any dispute arising under
this Agreement (a "Dispute ").
9.1. GOVERNING LAW. This Agreement will be governed by and construed in accordance with the
laws of the State in which the System is installed.
9.2. NEGOTIATION. Either Party may initiate the Dispute resolution procedures by sending a notice
of Dispute ( "Notice of Dispute "). The Parties will attempt to resolve the Dispute promptly through good
faith negotiations. If the Dispute has not been resolved within thirty (30) days from the Notice of Dispute,
the Parties will proceed to mediation.
9.3 MEDIATION. The Parties will choose an independent mediator within thirty (30) days of a notice
to mediate from either Party ("Notice of Mediation "). Neither Parry may unreasonably withhold consent to
the selection of a mediator. Each Party will bear its own costs of mediation, but the Parties will share the
cost of the mediator equally. Each Party will participate in the mediation in good faith and will be .
represented at the mediation by a business executive with authority to settle the Dispute.
9.4. LITIGATION, VENUE and JURISDICTION. If a Dispute remains unresolved for sixty (60) days
after receipt of the Notice of Mediation, either Party may then submit the Dispute to a court of competent
jurisdiction in the state in which the System is installed. Each Party irrevocably agrees to submit to the
exclusive jurisdiction of the courts in such state over any claim or matter arising under or in connection
with this Agreement.
9.5. CONFIDENTIALITY. All communications pursuant to subsections 9.2 and 9.3 will be treated as
C compromise and settlement negotiations for purposes of applicable rules of evidence and any additional
confidentiality protections provided by applicable law. The use of these Dispute resolution procedures will
Supplemental WSCA Terms and Conditions for Communications System Transactions, mwa, 7.23.2015 4
Motorola Contract No.
not be construed under the doctrines of laches, waiver or estoppel to affect adversely the rights of either
Party.
10. DEFAULT AND TERMINATION
10.1 DEFAULT BY A PARTY. If either Party fails to perform a material obligation under this
Agreement, the other Party may consider the non - performing Party to be in default (unless a Force
Majeure causes the failure) and may assert a default claim by giving the non- performing Party a written
and detailed notice of default. Except for a default by Customer for failing to pay any amount when due
under this Agreement which must be cured immediately, the defaulting Party will have thirty (30) days
after receipt of the notice of default to either cure the default or,. if the default is not curable within thirty
(30) days, provide a written cure plan. The defaulting Party will begin implementing the cure plan
immediately after receipt of notice by the other Party that it approves the plan.
10.2. FAILURE TO CURE. If a defaulting Party fails to cure the default as provided above in Section
10.1, unless otherwise agreed in writing, the non - defaulting Party may terminate any unfulfilled portion of
this Agreement. In the event of termination for default, the defaulting Party will promptly return to the non-
defaulting Party any of its Confidential Information. If Customer is the non - defaulting Party, terminates
this Agreement as permitted by this Section, and completes the System through a third Party, Customer
may as its exclusive remedy recover from Motorola reasonable costs incurred to complete the System to
a capability not exceeding that specified in this Agreement less the unpaid portion of the Contract Price.
Customer will mitigate damages and provide Motorola with detailed invoices substantiating the charges.
11. INDEMNIFICATION AND INSURANCE
11.1. GENERAL INDEMNITY BY MOTOROLA. Motorola will indemnify and hold Customer harmless
from any and all liability, expense, judgment, suit, cause of action, or demand for personal injury, death,
or direct damage to tangible property which may accrue against Customer to the extent it is caused by
1 the negligence of Motorola, its subcontractors, or their employees or agents, while performing their duties
under this Agreement, if Customer gives Motorola prompt, written notice of any claim or suit. Customer
will cooperate with Motorola in its defense or settlement of the claim or suit. This section sets forth the full
extent of Motorola's general indemnification of Customer from liabilities that are in any way related to
Motorola's performance under this Agreement.
11.2. INSURANCE. Motorola maintains insurance coverage that its Insurance Department, in
conjunction with its internal and external advisors and brokers, deem adequate to protect Motorola. Upon
request, Motorola will provide to Customer a Certificate of Insurance on the standard Acord 25 form and
will list Customer as an additional insured.
12. LIMITATION OF LIABILITY. Except for personal injury or death, Motorola's total liability, whether
for breach of contract, warranty, negligence, strict liability in tort, indemnification, or otherwise, will be
limited to the direct damages recoverable under law, but not to exceed the price of the Equipment,
Software, or services with respect to which losses or damages are claimed. ALTHOUGH THE PARTIES
ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR .DAMAGES, THEY AGREE THAT
MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF
USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL,
INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING
FROM THIS AGREEMENT, THE SALE OR USE OF THE EQUIPMENT OR SOFTWARE, OR THE
PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. This limitation
of liability provision survives the expiration or termination of the Agreement and applies notwithstanding
any contrary provision. No action for contract breach or otherwise relating to the transactions
contemplated by this Agreement may be brought more than one (1) year after the accrual of the cause of
action, except for money due upon an open account.
Supplemental WSCA Terms and Conditions for Communications System Transactions, mwa, 7.23.2015
Motorola Contract No.
13. CONFIDENTIALITY AND PROPRIETARY RIGHTS
13.1. CONFIDENTIAL INFORMATION. During the term of this transaction, the Parties may provide
each other with Confidential Information. Each Party will: maintain the confidentiality of the other Party's
Confidential Information and not disclose it to any third parry, except as authorized by the disclosing Party
in writing or as required by a court of competent jurisdiction; restrict disclosure of the Confidential
Information to its employees who have a "need to know" and not copy or reproduce the Confidential
Information; take necessary and appropriate precautions to guard the confidentiality of the Confidential
Information, including informing its employees who handle the Confidential Information that it is
confidential and is not to be disclosed to others, but these precautions will be at least the same degree of
care that the receiving Party applies to its own confidential information and will not be less than
reasonable care; and use the Confidential Information only in furtherance of the performance of this
Agreement. Confidential Information is and will at all times remain the property of the disclosing Party,
and no grant of any proprietary rights in the Confidential Information is given or intended, including any
express or implied license, other than the limited right of the recipient to use the Confidential Information
in the manner and to the extent permitted by this Agreement.
13.2. PRESERVATION OF MOTOROLA'S PROPRIETARY RIGHTS. Motorola, the third party
manufacturer of any Equipment, and the copyright owner of any Non- Motorola Software own and retain
all of their respective Proprietary Rights in the Equipment and Software, and nothing in this Agreement is
intended to restrict their Proprietary Rights. All intellectual property developed, originated, or prepared by
Motorola in connection with providing to Customer the Equipment, Software, or related services remain
vested exclusively in Motorola, and this Agreement does not grant to Customer any shared development
rights of intellectual property. Except as explicitly provided in the Software License Agreement, Motorola
does not grant to Customer any right, title or interest in Motorola's Proprietary Rights. Customer will not
modify, disassemble, peel components, decompile, otherwise reverse engineer or attempt to reverse
engineer, derive source code or create derivative works from, adapt, translate, merge with other software,
reproduce, distribute, sublicense, sell or export the Software, or permit or encourage any third party to do
so. The preceding sentence does not apply to Open Source Software which is governed by the standard
license of the copyright owner.
14. GENERAL
14.1. TAXES. The Contract Price does not include any excise, sales, lease, use, property, or other
taxes, assessments or duties, all of which will be paid by Customer except as exempt by law
14.2 WAIVER. Failure or delay by either Party to exercise a right or power under this Agreement will
not be a waiver of the right or power. For a waiver of a right or power to be effective, it must be in a
writing signed by the waiving Party. An effective waiver of a right or power will not be construed as either
a future or continuing waiver of that same right or power, or the waiver of any other right or power.
14.3. SEVERABILITY. If a court of competent jurisdiction renders any part of this Agreement invalid or
unenforceable, that part will be severed and the remainder of this Agreement will continue in full force and
effect.
14.4. INDEPENDENT CONTRACTORS. Each Party will perform its duties under this Agreement as an
independent contractor. The Parties and their personnel will not be considered to be employees or
agents of the other Party. Nothing in this Agreement will be interpreted as granting either Party the right
or authority to make commitments of any kind for the other. This Agreement will not constitute, create, or
be interpreted as a joint venture, partnership or formal business organization of any kind.
14.5. ENTIRE AGREEMENT. This Agreement, comprised of these Supplemental WSCA Terms and
Conditions, the Motorola Proposal, the WSCA Contract, and the Customer's purchase order, constitutes
the entire agreement of the Parties regarding the subject matter of the Agreement and supersedes all
previous agreements, proposals, and understandings, whether written or oral, relating to this subject
1 matter. This Agreement may be amended or modified only by a written instrument signed by authorized
representatives of both Parties. The preprinted terms and conditions found on any Customer purchase
Supplemental WSCA Terms and Conditions for Communications System Transactions, mwa, 7.23.2015
Motorola Contract No. __
order, acknowledgment or other form will not be considered an amendment or modification of this
i
Agreement, even if a representative of each Party signs that document.
14.6. COMPLIANCE WITH APPLICABLE LAWS. Each Party will comply with all applicable federal,
state, and local laws, regulations and rules concerning the performance of this Agreement or use of the
System. Customer will obtain and comply with all Federal Communications Commission ("FCC ") licenses
and authorizations required for the installation, operation and use of the System before the scheduled
installation of the Equipment. Although Motorola might assist Customer in the preparation of its FCC
license applications, neither Motorola nor any of its employees is an agent or representative of Customer
in FCC or other matters.
14.7. SOFTWARE LICENSE AGREEMENT. Per the WSCA Contract, Motorola Software is licensed in
accordance with Motorola's End -User Software License Agreement, a copy of the current standard form
of which will be made available to Customer upon request.
The Parties hereby enter into this Agreement as of the date first written above.
Motorola Solutions, Inc. Customer
By: By:
Name: Name:
Title: Title:
Date: Date:
i
Supplemental WSCA Terms and Conditions for Communications System Transactions, mwa, 7.23.2015 7
Motorola Contract No. -
') Service Terms and Conditions
\ -" Motorola Solutions, Inc. ( "Motorola ") and the customer named in this Agreement ( "Customer") hereby
agree as follows:
Section 1 APPLICABILITY
These Service Terms and Conditions apply to service contracts whereby Motorola will provide to
Customer either (1) maintenance, support, or other services under a Motorola Service Agreement, or (2)
installation services under a Motorola Installation Agreement.
Section 2 DEFINITIONS AND INTERPRETATION
2.1. "Agreement" means these Service Terms and Conditions; the cover page for the Service
Agreement or the Installation Agreement, as applicable; and any other attachments, all of which are
incorporated herein by this reference. In interpreting this Agreement and resolving any ambiguities, these
Service Terms and Conditions take precedence over any cover page, and the cover page takes
precedence over any attachments, unless the cover page or attachment states otherwise.
2.2. "Equipment" means the equipment that is specified in the attachments or is subsequently added
to this Agreement.
2.3. "Services" means those installation, maintenance, support, training, and other services described
in this Agreement.
Section 3 ACCEPTANCE
Customer accepts these Service Terms and Conditions and agrees to pay the prices set forth in the
Agreement. This Agreement becomes binding only when accepted in writing by Motorola. The term of
this Agreement begins on the "Start Date" indicated in this Agreement.
Section 4 SCOPE OF SERVICES
4.1. Motorola will provide the Services described in this Agreement or in a more detailed statement of
work or other document attached to this Agreement. At Customer's request, Motorola may also provide
additional services at Motorola's then - applicable rates for the services.
4.2. If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be
used; the Equipment will be serviced at levels set forth in the manufacturer's product manuals; and
routine service procedures that are prescribed by Motorola will be followed.
4.3. If Customer purchases from Motorola additional equipment that becomes part of the same
system as the initial Equipment, the additional equipment may be added to this Agreement and will be
billed at the applicable rates after the warranty for that additional equipment expires.
4.4.. All Equipment must be in good working order on the Start Date or when additional equipment is
added to the Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial
and model number list of the Equipment. Customer must promptly notify Motorola in writing when any
Equipment is lost, damaged, stolen or taken out of service. Customer's obligation to pay Service fees for
this Equipment will terminate at the end of the month in which Motorola receives the written notice.
4.5. Customer must specifically identify any Equipment that is labeled intrinsically safe for use in
hazardous environments.
1
Service Terms and Conditions. Rev 1.12.12.doc (CSA formatted)
4.6. If Equipment cannot, in Motorola's reasonable opinion, be properly or economically serviced for
any reason, Motorola may modify the scope of Services related to that Equipment; remove that
Equipment from the Agreement; or increase the price to Service that Equipment.
4.7. Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to
Customer's notification in a manner consistent with the level of Service purchased as indicated in this
Agreement.
Section 5 EXCLUDED SERVICES
5.1. Service excludes the repair or replacement of Equipment that has become defective or damaged
from use in other than the normal, customary, intended, and authorized manner; use not in compliance
with applicable industry standards; excessive wear and tear; or accident, liquids, power surges, neglect,
acts of God or other force majeure events.
5.2. Unless specifically included in this Agreement, Service excludes items that are consumed in the
normal operation of the Equipment, such as batteries or magnetic tapes.; upgrading or reprogramming
Equipment; accessories, belt clips, battery chargers, custom or special products, modified units, or
software; and repair or maintenance of any transmission line, antenna, microwave equipment, tower or
tower lighting, duplexer, combiner, or multicoupler. Motorola has no obligations for any transmission
medium, such as telephone lines, computer networks, the internet or the worldwide web, or for Equipment
malfunction caused by transmission medium.
Section 6 TIME AND PLACE OF SERVICE
I
Service will be provided at the location specified in this Agreement. " When Motorola performs service at
Customer's location, Customer will provide Motorola, at no charge, a non - hazardous work environment
with adequate shelter, heat, light, and power and with full and free access to the Equipment. Waivers of
liability from Motorola or its subcontractors will not be imposed as a site access requirement. Customer
will provide all information pertaining to the hardware and software elements of any system with which the
Equipment is interfacing so that Motorola may perform its Services. Unless otherwise stated in this
Agreement, the hours of Service will be 8:30 a.m, to 4:30 p.m., local time, excluding weekends and
holidays. Unless otherwise stated in this Agreement, the price for the Services exclude any charges or
expenses associated with helicopter or other unusual access requirements; if these charges or expenses
are reasonably incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola
for those charges and expenses.
Section 7 CUSTOMER CONTACT
Customer will provide Motorola with designated points of contact (list of names and phone numbers) that
will be available twenty -four (24) hours per day, seven (7) days per week, and an escalation procedure to
enable Customer's personnel to maintain contact, as needed, with Motorola.
Section 8 PAYMENT
Unless alternative payment terms are stated in this Agreement, Motorola will invoice Customer in
advance for each payment period. All other charges will be billed monthly, and Customer must pay each
invoice in U.S. dollars within twenty (20) days of the invoice date. Customer will reimburse Motorola for
all property taxes, sales and use taxes, excise taxes, and other taxes or assessments that are levied as a
result of Services rendered under this Agreement (except income, profit, and franchise taxes of Motorola)
by any governmental entity.
At the end of the first year from the Effective Date and each year after, a CPI percentage change
calculation shall be performed. Should the annual inflation rate increase greater than 3% during the
previous year, Motorola shall have the right to increase the current years and all future years
Service Terms and Conditions. Rev 1.12.12.doc (CSA formatted) - - - - - - -
i" maintenance and/or SUA I andlor SUA ll prices by the consumer price increase ( "CPI ") increase amount
j exceeding 3 %, The All Urban Consumers - -South Urban Consumer Price Index (Series ID
CUUR0300SAO,CUUS0300SAO, All Items, Not seasonally adjusted with Base Period 1982- 1984 =100)
shall be used as the measure of CPI for this price adjustment. The CPI percentage change calculation
will take place once the annual average for each. new year has been posted by the Bureau of Labor
Statistics.
Section 9 WARRANTY
Motorola warrants that its Services under this Agreement will be free of defects in materials and
workmanship for a period of ninety (90) days from the date the performance of the Services are
completed. In the event of a breach of this warranty, Customer's sole remedy is to require Motorola to re-
perform the non - conforming Service or to refund, on a pro -rata basis, the fees paid for the non-
conforming Service. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE.
Section 10 DEFAULTITERMINATION
10.1. If either party defaults in the performance of this Agreement, the other party will give to the non-
performing party a written and detailed notice of the default. The non - performing party will have thirty
(30) days thereafter to provide a written plan to cure the default that is acceptable to the other party and
begin implementing the cure plan immediately after plan approval. If the non - performing party fails to
provide or implement the cure plan, then the injured party, in addition to any other rights available to it
under law, may immediately terminate this Agreement effective upon giving a written notice of termination
to the defaulting party.
l10.2. Any termination of this Agreement will not relieve either party of obligations previously incurred
pursuant to this Agreement, including payments which may be due and owing at the time of termination.
All sums owed by Customer to Motorola will become due and payable immediately upon termination of
this Agreement. Upon the effective date of termination, Motorola will have no further obligation to provide
Services,
10.3 TERMINATION FOR CONVENIENCE AND TERMINATION FEE. Customer may terminate for its
convenience this Agreement in whole or part. To exercise this right, Customer must provide to Motorola
formal written notice at least thirty (30) days in advance of the effective date of the termination. The
notice must explicitly state the effective date of the termination and whether the contract termination is in
whole or in part, and if in part, which part is being terminated. If Customer exercises this right to
terminate for convenience, it will be liable to pay Motorola for services performed and Software and/or
Equipment delivered up to the date of termination and the following termination fees. If a major upgrade
has been delivered in the first year of the two year SUA II cycle, then the customer is responsible for full
payment of year one SUA II and 100% of year two SUA II.
Section 11 LIMITATION OF LIABILITY
Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty,
negligence, strict liability in tort, or otherwise, will be limited to the direct damages recoverable under law,
but not to exceed the price of twelve (12) months of Service provided under this Agreement. ALTHOUGH
THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE
THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS
OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL,
INCIDENTAL, INDIRECT, OR CONSEQUENTIAL. DAMAGES IN ANY WAY RELATED TO OR ARISING
FROM THIS AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO
THIS AGREEMENT. No action for contract breach or otherwise relating to the transactions contemplated
( by this Agreement may be brought more than one (1) year after the accrual of the cause of action, except
Service Terms and Conditions. Rev IA2.12.doc (CSA formatted)
for money due upon an open account. This limitation of liability will survive the expiration or termination
of this Agreement and applies notwithstanding any contrary provision.
Section 12 EXCLUSIVE TERMS AND CONDITIONS
12.1. This Agreement supersedes ail prior and concurrent agreements and understandings between
the parties, whether written or oral, related to the Services, and there are no agreements or
representations concerning the subject matter of this Agreement except for those expressed herein. The
Agreement may not be amended or modified except by a written agreement signed by authorized
representatives of both parties.
12.2. Customer agrees to reference this Agreement on any purchase order issued in furtherance of this
Agreement, however, an omission of the reference to this Agreement will not affect its applicability. In no
event will either party be bound by any terms contained in a Customer purchase order,
acknowledgement, or other writings unless: the purchase order, acknowledgement, or other writing
specifically refers to this Agreement; clearly indicate the intention of both parties to override and modify
this Agreement; and the purchase order, acknowledgement, or other writing is signed by authorized
representatives of both parties.
Section 13 PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY
RIGHTS
13.1. Any information or data in the form of specifications, drawings, reprints, technical information or
otherwise furnished to Customer under this Agreement will remain Motorola's property, will be deemed
proprietary, will be kept confidential, and will be promptly returned at Motorola's request. Customer may
not disclose, without Motorola's written permission or as required by law, any confidential information or
data to any person, or use confidential information or data for any purpose other than performing its
obligations under this Agreement. The obligations set forth in this Section survive the expiration or
termination of this Agreement.
13.2. Unless otherwise agreed in writing, no commercial or technical information disclosed in any
manner or at any time by Customer to Motorola will be deemed secret or confidential. Motorola will have
no obligation to provide Customer with access to its confidential and proprietary information, including
cost and pricing data.
13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership
right or license under any Motorola patent, copyright, trade secret, or other intellectual property, including
any intellectual property created as a result of or related to the Equipment sold or Services performed
under this Agreement.
Section 14 FCC LICENSES AND OTHER AUTHORIZATIONS
Customer is solely responsible for obtaining licenses or other authorizations required by the Federal
Communications Commission or any other federal, state, or local government agency and for complying
with all rules and regulations required by governmental agencies. Neither Motorola nor any of its
employees is an agent or representative of Customer in any governmental matters.
Section 15 COVENANT NOT TO EMPLOY
During the term of this Agreement and continuing for a period of two (2) years thereafter, Customer will
not hire, engage on contract, solicit the employment of, or recommend employment to any third party of
any employee of Motorola or its subcontractors without the prior written authorization of Motorola. This
provision applies only to those employees of Motorola or its subcontractors who are responsible for
rendering services under this Agreement. If this provision is found to be overly broad under applicable
law, it will be modified as necessary to conform to applicable law.
Service Terms and Conditions. Rev 1.12.12.doc (CSA formatted)
I Section 16 MATERIALS, TOOLS AND EQUIPMENT
All tools, equipment, dies, gauges, models, drawings or other materials paid for or furnished by Motorola
for the purpose of this Agreement will be and remain the sole property of Motorola. Customer will
safeguard all such property while it is in Customer's custody or control, be liable for any loss or damage
to this property, and return it to Motorola upon request. This property will be held by Customer for
Motorola's use without charge and may be removed from Customer's premises by Motorola at any time
without restriction.
Section 17 GENERAL TERMS
17.1. If any court renders any portion of this Agreement unenforceable, the remaining terms will
continue in full force and effect.
17.2. This Agreement and the rights and duties of the parties will be interpreted in accordance with the
laws of the State in which the Services are performed.
17.3. Failure to exercise any right will not operate as a waiver of that right, power, or privilege.
17.4. Neither party is liable for delays or lack of performance resulting from any causes that are beyond
that party's reasonable control, such as strikes, material shortages, or acts of God.
17.5. Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its
duties under this Agreement.
17.6. Except as provided herein, neither Party may assign this Agreement or any of its rights or
obligations hereunder without the prior written consent of the other Party, which consent will not be
unreasonably withheld. Any attempted assignment, delegation, or transfer without the necessary consent
will be void. Notwithstanding the foregoing, Motorola may assign this Agreement to any of its affiliates or
its right to receive payment without the prior consent of Customer. In addition, in the event Motorola
separates one or more of its businesses (each a "Separated Business'), whether by way of a sale,
establishment of a joint venture, spin -off or otherwise (each a "Separation Event "), Motorola may, without
the prior written consent of the other Party and at no additional cost to Motorola, assign this Agreement
such that it will continue to benefit the Separated Business and its affiliates (and Motorola and its
affiliates, to the extent applicable) following the Separation Event.
17.7. THIS AGREEMENT WILL RENEW, FOR AN ADDITIONAL ONE (1) YEAR TERM, ON EVERY
ANNIVERSARY OF THE START DATE UNLESS EITHER THE COVER PAGE SPECIFICALLY STATES
A TERMINATION DATE OR ONE PARTY NOTIFIES THE OTHER IN WRITING OF ITS INTENTION TO
DISCONTINUE THE AGREEMENT NOT LESS THAN THIRTY (30) DAYS OF THAT ANNIVERSARY
DATE. At the anniversary date, Motorola may adjust the price of the Services to reflect its current rates.
17.8. If Motorola provides Services after the termination or expiration of this Agreement, the terms and
conditions in effect at the time of the termination or expiration will apply to those Services and Customer
agrees to pay for those services on a time and materials basis at Motorola's then effective hourly rates.
Service Terms and Conditlons. Rev 1.12.12.doc (CSA formatted)
The City Wifiout Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry D. White
Support Services Director
SUBJECT: Addendum No. 8 to Master Services Agreement
E 9 -1 -1 Services
DATE: October 2, 2015
BACKGROUND:
In 2007, the Regional 9 -1 -1 Board (consisting of the cities of Claremore, Collinsville, Glenpool,
Jenks, Owasso, Sand Springs, Sapulpa, and Tulsa, the Town of Skiatook, and Rogers County)
negotiated a Master Services Agreement between the Regional 9 -1 -1 Board (Customers) and
the Southwestern Bell Telephone dba AT &T Oklahoma (AT &T Oklahoma) for a network hosted
solution for E 9 -1 -1 services. In August, 2007, the City Council approved and the Mayor executed
the Agreement for the City of Owasso.
Addendum No. 7 to the Master Services Agreement, which was approved by the Owasso City
Council on March 19, 2013, provided for the extension of the terms of the Master Service
Agreement for one additional 1 -year period which automatically renewed on May 1, 2014 for
another 1 -year period, subject to Customers' availability of funds and appropriations.
This Addendum No. 8 to the Master Service Agreement extends the terms of the Master Service
Agreement for three additional 1 -year periods which will automatically renew annually on May 1
for another three years, subject to Customers' availability of funds and appropriations.
This Addendum further provides that AT &T Oklahoma will provide Airbus DS VESTA 4x equipment,
compatible software, and services in Customers' 9 -1 -1 centers.
The warranty provisions contained in the Master Service Agreement will remain in effect for the
term of the Agreement. Addendums 1 through 7 inclusive of the Master Service Agreement shall
remain in full force and effect.
RECOMMENDATION:
Staff recommends approval by Council of the Addendum and authorization for the Mayor to
sign the Addendum for the City of Owasso.
ATTACHMENT:
Addendum No. 8 to Master Services Agreement
ADDENDUM NO. 8 to the MASTER SERVICES AGREEMENT
BETWEEN
THE REGIONAL 9 -1 -1 BOARD
THE CITIES OF BIXBY, CLAREMORE, COLLINSVILLE, GLENPOOL, JENKS,
OWASSO, SAND SPRINGS, SAPULPA, SKIATOOK, AND TULSA,
SOUTHWESTERN BELL TELEPHONE, d /b /a AT &T OKLAHOMA (AT &T
Oklahoma)
Extension of the Term of the Contract
Installation of Equipment
Notice
The undersigned parties agree to extend the terms of the Master Service
Agreement for 3 additional 1 -year period which will thereafter automatically
renew on May 1, 2015 for another 3 -year period, subject to Customers'
availability of funds and appropriations.
The parties may extend the agreement thereafter for up to one 1 -year
periods by mutual agreement reduced to writing, upon written notice at least 60
days prior to the end of the term.
Equipment
AT &T will provide Airbus DS VESTA 4x equipment, compatible software,
and services in Customers' 9 -1 -1 centers.
Payment
Customers agree to pay for Hosted E9 -1 -1 service described herein at the
price previously agreed to in Attachment 1 of the.Master Services Agreement.
Positions in addition to those installed at the time of this addendum will be priced
consistently with the per position rate agreed in this addendum. The scope of this
addendum is limited to E9 -1 -1 call handling equipment; provisions in the Master
Service Agreement relating to 911 network/s, 911 database service, or any other
service are outside the scope of this addendum.
Current T1 network pricing is based on a State Contract SW50450. If the
State Contract expires without a renewal, rates will fall back to tariff rates. Any
rate change will be reflected on the monthly billing. AT &T will work to provide
term pricing if the State Contract-would not be renewed and /or provide alternative
I network to replace the T1 network.
Warranty /Maintenance
The warranty /maintenance provisions contained in the Master Service
Agreement remain in effect for the equipment during the term of this agreement
without an escalation in prices.
Notice
Any notice or demand which may be given by the parties will be given in
writing addressed to the respective parties as shown:
CUSTOMERS
Regional 9 -1 -1 Board
c/o INCOG
2 W 2nd Suite 800
Tulsa, OK 74103
Attn: Narita Huckabee
dhuckabee(c)-incoc org
AT &T
Southwestern Bell Telephone
d /b /a/ AT &T Oklahoma
405 N. Broadway Room 710 -B
Oklahoma City, OK 73102
Attn: Area Manager E9 -1 -1 Public
Safety.
This Addendum may be executed in parts, each of which shall be deemed
an original and all of which shall constitute one and the same instrument.
In all respects other than specifically stated herein, the Master Service
Agreement and Addenda 1 through 7 inclusive remain in full force and effect.
APPROVED this day of , 2015.
CITY OF
BY:—
(name)
(title)
ATTEST:
(name)
(title)
(Seal)
The Qty wit,- Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Julie Trout Lombardi
City Attorney
SUBJECT: Proposed Renewal of Contract with Youth Services of Tulsa, Inc. for Management
and Operation of the Owasso Youth Court
DATE: October 2, 2015
BACKGROUND:
The City of Owasso began contracting with Youth Services, Inc., in 2008 for implementation and
operation of the Owasso Youth Court and the City Council has approved annual renewals of
the contract since that time. The current contract expired on September 30, 2015. The contract
provides that Youth Services will employ its specialized knowledge, skill and experience with
trained personnel to administer and oversee a youth court in Owasso. Fulfillment of this goal
requires recruitment and training by Youth Services of both attorney advisors and teen
volunteers within the Owasso community. In addition, Youth Services employs a full -time
coordinator based in Owasso to manage the Youth Court and provides counseling services as
needed and used by both the Municipal and Youth Courts. Youth Services assumes all
responsibility for the Youth Court's scheduling, documentation and administrative operations
and is required to work closely with the Owasso Municipal Court and related staff to effectuate
these duties.
From August 1, 2014, through August 31, 2015, approximately 103 youth were referred to the
Owasso Youth Court for adjudication of their cases, and numerous referrals were made by the
Municipal Court for counseling services. All but 11 of the youth referred successfully completed
the Youth Court program. As in past years, numerous parents and teachers within the
community have voiced their approval and appreciation for the program.
The Youth Court currently has several attorney advisors and approximately 22 youth volunteers.
All aspects of the Youth Court, including prosecution, defense and sentencing of the youth
offenders, continue to be conducted solely by teen volunteers from Owasso who receive
numerous hours of instruction and training prior to participation in court proceedings.
Compensation for Youth Services in the proposed contract is $49,500 for 2015 -2016 which is
payable in twelve equal monthly payments beginning on October 1, 2015. The proposed
compensation is unchanged from the previous year. If renewed, the new contract will be
deemed effective as of October 1, 2015, and will terminate on September 30, 2016. This item
was included in the approved Fiscal Year 2016 budget. Based upon the Owasso Youth Court
program's success and achievements in past years of operation, staff will recommend renewal
of the contract for an additional year.
RECOMMENDATION:
Staff recommends City Council approval of the contract with Youth Services of Tulsa, Inc., in the
amount of $49,500 for 2015 -2016, and further recommends authorization be given to the City
Manager to execute the contract as well as any additional documentation required.
ATTACHMENT:
Proposed contract with Youth Services, Inc. for 2015 -2016
AGREEMENT BETWEEN THE CITY OF OWASSO AND YOUTH
SERVICES OF TULSA, INC. FOR THE MANAGEMENT AND
OPERATION OF THE OWASSO YOUTH COURT
The City of Owasso, Oklahoma (hereinafter referred to as "City ") and Youth Services of Tulsa,
Inc. (hereinafter referred to as "Youth Services ") agree as follows:
The City determined in 2008 that there was a need to provide an alternative to prosecution for
first time, non - violent and non - felony juvenile offenders who have committed offenses which
would normally be heard in the City of Owasso's Municipal Court. The City recognizes that
Youth Services has significant experience implementing and facilitating alternative venues
known as Youth Courts within Tulsa County, and that Youth Services is comprised of
knowledgeable people having many years experience in this field who are able to operate a
Youth Court. Based upon the need faced by the City of Owasso to provide prosecution
alternatives to traditional sentencing of juveniles in the municipal court setting, and upon the
expertise and ability of Youth Services to establish and operate youth courts, the City and Youth
Services hereby agree to mutually execute a contract to continue funding and operation of a
juvenile court program. The Owasso Youth Court will be conducted by youth peers who have
successfully completed the mandatory training program conducted by Youth Services. All
aspects of the Owasso Youth Court shall be conducted by volunteer youth including prosecution,
defense and sentencing.
The terms of this Agreement shall be effective as of October 1, 2015, and shall expire on
September 30, 2016. This Agreement shall not renew automatically.
The City shall pay Youth Services forty -nine thousand, five hundred dollars ($49,500) as total
compensation for operation of a Youth Court for one (1) year, including the employment of a
full -time coordinator who will oversee and manage the daily operations of the Owasso Youth
Court. The total sum of compensation shall be paid to Youth Services in twelve (12) equal
monthly payments.
Youth Services shall employ personnel with the necessary degree of knowledge, experience,
training and credentials to facilitate and operate the Youth Court, and shall at all times during the
pendency of this Agreement employ at least one (1) person to serve as a full -time coordinator to
supervise, direct and oversee the Owasso Youth Court and serve as a liaison between the City
and Youth Services. As partial compensation for this Agreement, the City shall provide two (2)
office spaces in the Old Central Building for the full -time coordinator of the Owasso Youth
Court and a counselor.
Youth Services shall fully train all youth peers who make application and are selected by Youth
Services to participate as youth volunteers in the Youth Court program. Youth Services will
work with the Owasso schools to recruit youth desiring to serve in the program and will be
responsible for providing the required training before youth volunteers may serve in any official
capacity within the program. Youth Services will also work with the City to obtain a list of
attorneys who might be willing to serve as attorney advisors to the Youth Court program, and
shall take all other actions necessary to ensure that each Youth Court session shall have an
attorney advisor present.
Youth Services shall be an independent contractor under this Agreement. This Agreement shall
not be construed to create the relationship of agent, servant, employee, partnership, joint venture
or association between the City and Youth Services or its officers, employees, contractors or
representatives for any propose. Youth Services shall bear the sole responsibility and liability
for furnishing Workers' Compensation benefits to any employee (other than staff members of the
City of Owasso) or other person for injuries from or connected with services performed pursuant
to this Agreement.
As partial consideration for this Agreement, Youth Services agrees to indemnify, defend (at the
City's option), and hold harmless the City, its employees, officials, agents, representatives and
volunteers from and against any and all liabilities, damages, injuries (excluding death), property
damage (including loss of use), claims, liens, judgments, costs, expenses, suits, actions, or
proceedings and reasonable attorney's fees, and actual damages of any kind or nature, arising out
of or in connection with any of the acts, omissions, negligence or willful misconduct of Youth
Services, its employees, agents, officers, contractors, or their performance or failure to perform
under the terms and conditions of this Agreement. Such indemnification, hold harmless and
defense obligation shall exclude only such liability actions as arise directly out of the sole
negligence or willful misconduct of the City and in accordance with the terms, conditions and
exceptions contained in the Governmental Tort Claims Act. The indemnification and defense
obligations set forth herein shall survive the termination of this Agreement
Without limiting the City's right to indemnification, Youth Services and each of its contractors
shall obtain no less than, or on terms more restrictive than, the following: General Liability
Insurance covering all premises and activities, with an applicable limit of liability not less that
One Million Dollars ($1,000,000.00) per claimant; One Million Dollars ($1,000,000.00) annual
aggregate; and Comprehensive Automobile Liability Insurance applicable to all owned, hired
and non -owned vehicles in an amount not less than One Million Dollars ($1,000,000.00) per
occurrence; and Worker's Compensation Insurance Coverage in compliance with the Worker's
Compensation Laws of the State of Oklahoma. Youth Services shall include the City as an
Additional Insured on all required insurance policies. Youth Services shall also require its
contractors to list the City as an Additional Insured. Youth Services shall submit certificates of
insurance to the City's Risk Manager for approval prior to allowing any individuals to engage in
any activities under this Agreement. Youth Services and its contractors shall maintain the
required insurance with insurers that carry a Best's "A" rating and which are licensed and
admitted to write insurance in Oklahoma. Failure of Youth Services or its contractors to obtain
and maintain any required insurance shall not relieve Youth Services from any liability
hereunder. Such coverage shall not be canceled or materially changed without giving the City at
least thirty (30) days prior written notification thereof.
This Agreement shall be subject to termination if Youth Services fails to keep, perform and
observe all promises, covenants, conditions and agreements set forth in this Agreement. Any
waiver of any breach of any one or more of the covenants, conditions, terms and agreements
herein contained shall not be construed to be a waiver of any subsequent or other breach of the
2
same or of any other covenant, condition, tern or agreement herein contained, nor shall failure to
require exact, full, and complete compliance with any of the covenants, conditions, terms or
agreements herein contained be construed as in any manner changing the terms of this
Agreement or stopping the City from enforcing the full provisions thereof.
Neither this Agreement, nor any of the rights hereunder, shall be sold, assigned, or encumbered
by Youth Services.
This Agreement shall be construed under the laws of the State of Oklahoma. Exclusive original
jurisdiction and venue for any action relating to this Agreement shall be solely in the Tulsa
County District Courts of Oklahoma.
This Agreement constitutes the entire agreement and understanding between the parties, and
supersedes all proposals, oral or written, and all other communications between the parties with
respect to the subject matter of this Agreement.
This document may be modified only by further written agreement. Any such modification shall
not be effective unless and until executed by the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on
the dates hereinafter set forth.
Executed the 6th day of October, 2015.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on
the dates hereinafter set forth.
CITY OF OWASSO:
Warren Lehr
City Manager
Attest:
Sherry Bishop
City Clerk
3
YOUTH SERVICES:
David C. Grewe
Executive Director
Approved as to Form:
Julie Lombardi
City Attorney
4
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2015 -18
A RESOLUTION EXPRESSING SUPPORT FOR THE CITIES UNITED EFFORTS
TO IMPLEMENT SALES TAX FUNDING INITIATIVES IN THEIR UPCOMING
ELECTIONS
WHEREAS, Oklahoma is the only state where municipalities are almost entirely dependent
upon sales tax for funding, and;
WHEREAS, Diversification of municipal funding has proven to be challenging in Oklahoma
and municipalities are struggling to fund services and projects desired by the citizenry, and;
WHEREAS, The Cities United supports each city's efforts to give their voters the opportunity
to determine the use of the sales tax, and;
WHEREAS, These cities are seeking approval of voters to recapture an existing sales tax
that is set to expire in 2016, providing funding for local projects and priorities.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, that Owasso declares support for the Cities United in their upcoming elections.
APPROVED AND ADOPTED this 6th day of October, 2015 by the City Council of the City of
Owasso, Oklahoma.
Jeri Moberly, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Trout Lombardi, City Attorney