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Home My WebLink About2015.10.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY oc' ` %rr J Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, October 20, 2015 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes • October 6, 2015 Regular Meeting • October 13, 2015 Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) B. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 10/3/2015 • Monthly Budget Status Report - September 2015 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, October 16, 2015, J�#ibnn M. Stevens, Deputy City Clerk T OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 6, 2015 The Owasso Public Golf Authority met in regular session on Tuesday, October 6, 2015, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, October 2, 2015. 1. Call to Order Chair Jeri Moberly called the meeting to order at 6:53 pm. 2. Roll Call Present Chair - Jeri Moberly Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi Absent Vice -Chair - Lyndell Dunn 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - September 15, 2015 B. Approve claims Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $40,734.01. Also, included for review was the payroll report for 9/19/15. YEA: Bonebrake, Bush, Kelley, Moberly NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. New Business None Owasso Public Golf Authority October 6, 2015 Page 2 8. Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly NAY: None Motion carried 4-0 and the meeting adjourned at 6:54 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, October 13, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, October 13, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 pm on Friday, October 9, 2015. 1. Call to Order Vice-Mayor/Vice-Chair Dunn called the meeting to order at 6:07 pm. Present Vice-Mayor/Vice-Chair - Lyndell Dunn Councilor/Trustee - Doug Bonebroke Councilor/Trustee - Chris Kelley A quorum was declared present. 2. Discussion relating to Administrative items Absent Mayor/Chair- Jeri Moberly Councilor/Trustee - Bill Bush A. Proposed new agenda item - "Official Notices to Council/Authority" B. Owasso Youth Sports User Agreements C. Budget Amendments - Revenue Anticipation Note and Police Vehicle Sherry Bishop presented each item and discussion was held. It was further explained that item C would be would be submitted for Council and OPWA Trustee consideration and action during the October 20, 2015 meetings. 3. Discussion relating to a resolution endorsing the 2016 Tulsa Regional Chamber OneVoice Legislative Agenda John Feary presented the item and discussion was held. It was further explained that a proposed resolution would be submitted for Council consideration and action during the October 20, 2015 meeting. 4. Discussion relating to Community Development items A. 2015-2016 Community Development Block Grant contract - sidewalk on N 127th E Ave (Baptist Village) B. Final Plat - Owasso Industrial Park Phase IV (202 E 5th St S) C. Tulsa County Board of Adjustment Case CBOA-2550, Special Exception to permit mining and quarrying Karl Fritschen presented item A and discussion was held. It was further explained that a proposed contract would be submitted for Council consideration and action during the October 20, 2015 meeting. Bronce Stephenson presented items B and C and discussion was held. It was further explained that Item B would be placed on the October 20, 2015 Council agenda for consideration and action. 5. Discussion relating to renewal of property -casualty insurance Michele Dempster presented the item and discussion was held. It was further explained that a proposed contract would be placed on the October 20, 2015 Council agenda for consideration and action. 6. Discussion relating to the replacement of Self -Contained Breathing Apparatus (SCBA) Mark Stuckey presented the item and discussion was held. it was further explained that a request to award the bid most advantageous to the city would be placed on the October 20, 2015 Council agenda for consideration and action. Owasso City Council/OPWA/OPGA October 13, 2015 Page 2 7. Discussion relating to the Public Works items A. Sewer Use (Fats, Oils & Greases) Ordinance - Amending Part 17, Utilities, Chapter 3, Water Treatment Works B. Oklahoma Department of Transportation outstanding invoices • E 761h St N & Highway 169 Interchange Project • E 861h St N & Mingo Rd Intersection Improvements Travis Blundell presented item A and discussion was held. Mr. Blundell advised that public information meetings would be held in October/November and this item would be included on the November worksession for additional discussion. Roger Stevens presented item B and discussion was held. It was further explained that each invoice would be placed on an upcoming claims list for payment. 8. Discussion relating to City Manager items • Monthly Sales Tax Report - Linda Jones presented the sales tax report. Discussion was held. • City Manager Report - Warren Lehr offered congratulations to the Owasso Public School for passage of a school bond. Mr. Lehr advised that dispatcher, Amanda Philpott, received the Oklahoma Public Safety Everyday Hero recognition, the Owasso Character Council is now offering scholarship opportunities, and that October is National Community Development Month. 9. Discussion relating to code enforcement No discussion held. Mr. Lehr advised this item would be listed on the November worksession agenda. 10. City Council/Trustee comments and inquiries Councilor Bonebrake expressed appreciation to Mr. Lehr for the State of the City message. 11. Adjournment The meeting adjourned at 9:09 pm. Lyndell Dunn, Vice-Mayor/Vice-Chair Juliann M. Stevens, Minute Clerk Claims List �u�ea►�ez►y�� Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK WALMART-FOOD 26.56 JPMORGAN CHASE BANK SYSCO-FOOD 1,050.35 JPMORGAN CHASE BANK SYSCO-FOOD 490.07 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 2,717.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,378.74 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 792.97 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 147.87 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 469.88 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 175.64 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 284.92 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE 102.00 JPMORGAN CHASE BANK NIKE-MERCHANDISE 315.18 JPMORGAN CHASE BANK NIKE-MERCHANDISE 67.96 TOTAL OPGA 8,019.14 CART OPERATIONS YAMAHA GOLF CAR COMPANY REPAIRS 159.74 YAMAHA MOTOR CORPORATION, USA CART LEASE 3,595.49 TOTAL CART OPERATIONS 3,755.23 COURSE MAINT HOLLIDAY SAND & GRAVEL CO SAND 280.87 TIMMONS OIL COMPANY FUEL 1,424.13 TIMMONS OIL COMPANY FUEL 563.08 TIMMONS OIL COMPANY FUEL 1,191.96 HOLLIDAY SAND & GRAVEL CO SAND 265.73 JPMORGAN CHASE BANK LOCKE SPLY-CIRCUIT BREAKE 8.26 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 28.72 JESCO PRODUCTS, INC ROPE 49.90 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENT 550.00 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP AIR FRESHENER 2,00 UNIFIRST HOLDINGS LP AIR FRESHENER/BATH TISSUE 87.25 UNIFIRST HOLDINGS LP SHOP TOWELS 11.19 UNIFIRST HOLDINGS LP SHOP TOWELS 11A9 UNIFIRST HOLDINGS LP SHOP TOWELS 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.55 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.55 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.55 JPMORGAN CHASE BANK LOWES-SUPPLIES 97.69 JPMORGAN CHASE BANK KIMBALL MIDWEST-HARDWARE 122.07 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 41.01 AEP/PSO ELECTRIC USE 1,478.56 VERIZON WIRELESS WIRELESS CONNECTION 40.01 JPMORGAN CHASE BANK HARRELLS-CHEMICALS 535.84 JPMORGAN CHASE BANK FASTENAL-BOLTS 8.00 Page 1 Claims List itly`z900111F: Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT.. JPMORGAN CHASE BANK OFFICE DEPOT -PRINTER INK 70.98 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 25.76 JPMORGAN CHASE BANK CLASSIC GOLF CARTS -CABLE 58.07 JPMORGAN CHASE BANK LOWES-PAINT/SHEARS 82.54 JPMORGAN CHASE BANK WINFIELD-CHEMICALS 54.63 JPMORGAN CHASE BANK HD SUPPLY -GATE VALVE 43.00 JPMORGAN CHASE BANK HD SUPPLY -REPAIR FITTINGS 93.92 JPMORGAN CHASE BANK LOWES-SUPPLIES 24.70 JPMORGAN CHASE BANK HD SUPPLY -FITTINGS 80.15 JPMORGAN CHASE BANK ATWOOD-HORSESHOES 115.22 JPMORGAN CHASE BANK EQUIPMENT ONE -PUMP RENTAL 210.00 JPMORGAN CHASE BANK EQUIP ONE -PUMP RENTAL 32.00 CITY GARAGE LABOR/OVERHEAD CHGS - SEP 65,33 BWI COMPANIES, INC CHEMICALS 6,300.17 JPMORGAN CHASE BANK LUBER BROS-GROOMER BELTS 235.97 JPMORGAN CHASE BANK LUBER BROS-MOWER WHEELS 360.40 JPMORGAN CHASE BANK OREILLYS-REPAIR SUPPLIES 41.58 JPMORGAN CHASE BANK OREILLYS-MOTOR OIL 48.26 JPMORGAN CHASE BANK OREILLYS-OIL/FILTER 36.10 JPMORGAN CHASE BANK OREILLY-TIRE SEALANT 29.99 JPMORGAN CHASE BANK OREILLY-GREASE 59.90 JPMORGAN CHASE BANK OREILLY-UTILITY CLOTH 23.40 JPMORGAN CHASE BANK OREILLY-GAS CAN 12.99 JPMORGAN CHASE BANK OREILLY-GEAR PULLER 26,99 JPMORGAN CHASE BANK OREILLY-MOTOR OIL 55.14 JPMORGAN CHASE BANK OREILLY-BATTERIES 8.99 JPMORGAN CHASE BANK IOREILLY-OIL I11.98 TOTAL COURSE MAINT 15,065.46 FOOD & BEV JPMORGAN CHASE BANK SYSCO-SUPPLIES 66.11 JPMORGAN CHASE BANK SYSCO-SUPPLIES 105.30 TOTAL FOOD & BEV 171.41 GOLFADMIN JPMORGAN CHASE BANK WASTE MGMT-REFUSE SERVICE 258.24 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 300.00 JPMORGAN CHASE BANK TPI-LP-TRAINING 995.00 JPMORGAN CHASE BANK RED BUD -AIR FILTERS 28.98 JPMORGAN CHASE BANK LOWES-SUPPLIES 21.96 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 248.79 AEP/PSO ELECTRIC USE 1,584.28 XEROX CORPORATION COPIER SERVICE 51.81 TOTAL GOLFADMIN 3,489.06'', Page 2 Claims List WMAIMIU Budget Unit Title I Vendor Name Payable Description IPaymentAmount FUND GRAND TOTAL 30,500.3 OPGA GRAND TOTAL $30,500.30 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10103/15 Department Payroll Expenses Total Expenses Golf Shop Operations 2,571.75 4,039.05 Cart Operations 1,868.14 2,097.56 Golf Course Operations 11,715.31 16,715.30 Food & Beverage 2,893.13 4,375.74 General & Administration 3,177.90 4,827.51 FUND TOTAL 22,226.23 32,055.16 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of September 30, 2015 September 30, 2015 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES Golf shop fees 51,621 153,995 $ 572,300 26.91% Merchandise sales 12,082 42,374 140,000 30.27% COS --merchandise (9,174) (29,131) (100,000) 29.13% Cart Rental 11,855 42,561 125,000 34.05% Food & beverage 17,119 51,407 189,300 27.16% COS -- food & beverage (8,170) (24,100) (86,000) 28.02% Other Revenue 84 255 700 36.39% TOTAL OPERATING REVENUES $ 75,416 $ 237,360 $ 841,300 28.21% OPERATING EXPENSES: Golf Shop $ (9,979) $ (32,534) $ (133,227) 24.42% Cart Operations (10,413) (34,436) (102,792) 33.50% Golf Course Maintenance (53,786) (180,773) (583,959) 30.96% Food & Beverage (10,881) (33,874) (126,559) 26.76% Golf Administration (20,306) (57,634) (224,364) 25.69% TOTAL OPERATING EXPENSES $(105,365) $ (339,251) $ (1,170,901) 28.97% OPERATING INCOME (LOSS) $ (29,949) $ (101,891) $ (329,601) Transfer from General $ $ $ 350,000 0.00% TOTAL OTHER REVENUES $ $ $ 350,000 0.00% NET INCOME (LOSS) $ (29,949) $ (101,891) $ 20,399 FUND BALANCE (Budgetary Basis) Beginning Balance (3,502,970) (3,502,970) Ending Balance $ (3,604,861) $ (3,482,571)