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Home My WebLink About2007.03.20_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: March 20, 2007 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 P. . on Friday, March 16, 2007. kk h 1 ann Stevens, Deputy City Clerk AGENDA 1. Call to Order Mayor Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of Minutes of the March 6, 2007 Regular Meeting and the March 13, 2007 Special Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B C. Acknowledgement of receiving the monthly FY 2006 -2007 budget status report. Attachment # 3 -C D. Acceptance of the Journal Entry of Judgment received as a result of a jury trial held in the City of Owasso vs. McCarty Right of Way Condemnation case and authorization of payment of the Judgment and fees and costs as ordered by the court in an amount not to exceed $58,177.47. Attachment # 3 -D S: \Agendas \Co=c i I \2007 \0320. doc Owasso City Council March 20, 2007 Page 2 4. Consideration and appropriate action relating to a request for Council approval of annexation request OA 07 -02, consisting of approximately 1.0 acre, located on the south side of E. 96th Street North, %a mile west of N. 145th East Avenue. Mr. McCulley Attachment #4 Staff will recommend Council approval of annexation request OA 07 -02. 5. Consideration and appropriate action relating to a request for Council approval of rezoning request OZ 07 -01, consisting of approximately 18.7 acres from AG (Agriculture) to RS -3 (Residential Single Family), located on the south side of E. 76th Street North at approximately N. 138th East Avenue, just east of Crown Colony Estates. Mr. McCulley Attachment 45 Staff will recommend Council approval of rezoning request OZ 07 -01. 6. Consideration and appropriate action relating to a request for Council adoption of Resolution No. 2007 -02, a resolution approving action taken by the Owasso Public Works Authority to adopt OPWA Resolution No. 2007 -01 increasing Yardwaste Collection Rates for cart service and collection bags. Ms. Stagg Attachment #6 Staff will recommend Council adoption of Resolution No. 2007 -02. 7. Consideration and appropriate action relating to a request for Council approval of Change Order No. 1 to the construction contract between the City of Owasso and Becco Contractors, Incorporated for the FY 2006 -2007 CIP Pavement Rehabilitation Project. Ms. Stagg Attachment #7 Staff will recommend Council approval of Change Order No. 1 to the construction contract between the City of Owasso and Becco Contractors, Incorporated for the FY 2006 -2007 CIP Pavement Rehabilitation Project, asphalt overlay of E. 96th Street North, in the amount of $23,200.99 for a revised contract amount of $298,280.99. S. WgendasTounci1 \2007 \0320.doc Owasso City Council March 20, 2007 Page 3 8. Report from City Manager. 9. Report from City Attorney. 10. Report from City Councilors. 11. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 12. Adjournment. S: \Agendas \Co unci A2007 \0320. doc OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 6, 2007 The Owasso City Council met in regular session on Tuesday, March 6, 2007 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 2, 2007. ITEM 1. CALL TO ORDER The meeting was called to order at 6:30 p.m. ITEM 2. INVOCATION The invocation was offered by Jim Schnorrenberg, First Christian Church. ITEM 3. FLAG SALUTE The flag salute was led by Councilor Kimball. ITEM 4. ROLL CALL PRESENT Steve Cataudella, Mayor Brent Colgan, Vice Mayor Wayne Guevara, Councilor Susan Kimball, Councilor A quorum was declared present. STAFF Rodney J. Ray, City Manager Julie Lombardi, City Attorney ABSENT D.J. Gall, Councilor ITEM 5. READING OF THE MAYOR'S PROCLAMATION Mayor Cataudella introduced Mr. Jim Walker, representing Youth Services of Tulsa, and read a Proclamation declaring March 11 -17, 2007 as National Safe Place Week acknowledging the Safe Place Program which brings businesses and volunteers together to provide assistance and safety to children and teens facing crisis. Owasso City Council March 6, 2007 ITEM 6. PRESENTATION OF EMPLOYEE OF THE MONTH Mr. Ray introduced to the Council Brandon Hemsoth and Christine Baker, Animal Control Officers at the Police Department's Animal Shelter, as the City's Employees of the Month for March, 2007. ITEM 7. PRESENTATION OF THE CHARACTER TRAIT OF THE MONTH Dee Sokolosky, a member of the Owasso Character Council, presented to the Council `Discernment', the Character Trait of the Month for March, 2007. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the February 20, 2007 Regular Meeting. B. Approval of Claims. C. Approval of Ordinance No. 885, an ordinance approving OPUD 04 -03, an amendment to the Owasso Medical Campus PUD, proposing a 66.42 mixed use Planned Unit Development at the northwest corner of North 129th East Avenue and the Owasso Expressway, just north of the Owasso Market. D. Approval of Ordinance No. 886, an ordinance approving annexation request OA 07 -01, consisting of approximately 0.33 acres, located north of East 86th Street North, just east of the Owasso High School. Ms. Kimball moved, seconded by Mr. Guevara, to approve the Consent Agenda with claims totaling $123,029.06, and payroll claims totaling $406,650.81. YEA: Cataudella, Colgan, Guevara, Kimball NAY: None Motion carried 4 -0. 2 Owasso City Council March 6, 2007 ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL DECLARATION OF A SOLE SOURCE PROVIDER AND AUTHORIZATION FOR THE CITY MANAGER TO ACCEPT SEALED BIDS AND PURCHASE A HYBRID- ELECTRIC VEHICLE Mr. White presented the item. Ms. Kimball moved, seconded by Mr. Guevara, for Council to declare Toyota as the Sole Source Provider offering the latest generation of hybrid technology with the Advanced Technology Partial Zero Emission Vehicle (AT PZEV) and Automatic CVT Transmission in a four door sedan and accept sealed bids from Toyota dealers. In addition, Council authorizes the City Manager to purchase a Toyota Hybrid in an amount not to exceed $30,000.00. YEA: Cataudella, Colgan, Guevara, Kimball NAY: None Motion carried 4 -0. ITEM 10. REPORT FROM CITY MANAGER. Mr. Ray commended Detective Sonya Dearmond, Patrol Officers Nancy Turner and Jarod Mitchell, and Deputy Chief Scott Chambless, in organizing the Under 21 Compliance Checks, one of the first in a series of projects aimed at combating underage drinking. ITEM 11. REPORT FROM CITY ATTORNEY No Report ITEM 12. REPORT FROM CITY COUNCILORS Councilor Guevara voiced his appreciation to the City for it's recognition of the Safe Place Program. Mr. Guevara stated that it is the Community's responsibility to protect the Youth and this is a big step in that direction. ITEM 13. NEW BUSINESS No Report 3 Owasso City Council ITEM 14. ADJOURNMENT Mr. Guevara moved, seconded by Ms. Kimball, to adjourn. YEA: Cataudella, Colgan, Guevara, Kimball NAY: None Motion carried 4 -0 and the meeting was adjourned at 7:15 p.m. Pat Fry, Minute Clerk 11 March 6, 2007 Steve Cataudella, Mayor OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, March 13, 2007 The Owasso City Council met in a special meeting on Tuesday, March 13, 2007 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, March 9, 2007. ITEM 1: CALL TO ORDER. Mayor Cataudella called the meeting to order at 6:05 PM. PRESENT ABSENT Steve Cataudella, Mayor None Brent Colgan, Vice Mayor Susan Kimball, Councilor Wayne Guevara, Councilor D.J. Gall, Councilor (arrived at 6:35pm) A quorum was declared present. ITEM 2: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT DEPARTMENT ITEMS A. ANNEXATION (1) B. REZONING (1) Mr. McCulley reviewed the above items (Annexation OA 07 -02 and Rezoning OZ 07 -01) and acknowledged staff s intent to place each item on the March 20, 2007 City Council agenda for action. ITEM 3: DISCUSSION RELATING TO PUBLIC WORKS DEPARTMENT ITEMS A. PROPOSED CHANGE ORDER — FY 2006/2007 STREET REHABILITATION PROJECT B. PROPOSED CHANGE ORDER IMPROVEMENT PROJECT C. YARD WASTE FEES — PHASE II WATER SYSTEM Ms. Stagg presented the above items and acknowledged staff s intent to place each item on the March 20, 2007 City Council agenda for action. D.J. Gall arrives at 6:35pm. ITEM 4: DISCUSSION RELATING TO JURY TRIAL RESULTS IN THE RIGHT OF WAY CONDEMNATION ACTION OF CITY OF OWASSO VS. MCCARTY. Ms. Lombardi presented the above item and Council discussion was held regarding the jury verdict received in the Right of Way condemnation jury trial. Ms. Lombardi acknowledged staff's intent to place an action item on the March 20, 2007 agenda authorizing payment of the judgment. Owasso City Council March 13, 2007 ITEM 5: DISCUSSION RELATING TO CITY MANAGER ITEMS A. REIMBURSEMENT REQUEST FROM TAX PARTNERS, INC FOR E -911 FEES B. RATE STUDY C. CITY MANAGER'S REPORT The above items were reviewed by Mr. Ray and Council discussion was held. Topics of discussion in Item C included an opportunity for members of the City Council to visit with members of Congress during the month of April, a status report on the development of Garret Creek Commercial I & II, a status report on the development of the Stone Canyon; and a review of the Sales Tax Report for June 2006. ITEM 6: DISCUSSION RELATING TO THE FY 2007 -2008 BUDGET A. GENERAL BRIEFING AND DISCUSSION B. RATE & FEE REVIEW C. GOLF COURSE DEBT SERVICE The above items were reviewed by Mr. Ray and Council discussion was held. ITEM 7: ADJOURNMENT Councilor Colgan moved, seconded by Councilor Kimball, to adjourn. All were in favor and the meeting was adjourned at 9:45 PM. YEA: Colgan, Guevara, Kimball, Cataudella, Gall NAY: None Motion carried 5 -0. Stephen Cataudella, Mayor Pj CITY OF OWASSO CLAIMS TO BE PAID 03/20/07 VENDOR DESCRIPTION AMOUNT TREASURER PETTY CASH CC REFUND /D GREEN 50.00 REFUND TOTAL 50.00 OFFICE DEPOT OFFICE SUPPLIES 15.75 OKLAHOMA MUNICIPAL LEAGUE TRAINING /JACKSON 35.00 TREASURER PETTY CASH MEETING EXPENSE 35.70 MUNICIPAL COURT DEPT TOTAL 86.45 TREASURER PETTY CASH CITY MGR EXPENSE 686.85 OFFICE DEPOT OFFICE SUPPLIES 97.26 OKLAHOMA COMMUNITY INSTITUTE CONFERENCE /J STEVENS 135.00 OKLA TRANSPORTATION AUTHORITY PIKEPASS TOLLS 28.30 CARD CENTER AIRLINE - LOMBARDI 239.10 SHERATON HOTEL - MIDWEST CITY LODGING /J STEVENS 103.00 TREASURER PETTY CASH MEETING EXPENSE 27.07 TREASURER PETTY CASH NOTARY COMM /ROONEY 10.00 CUSTOM CRAFT AWARDS EMPLOYEE RECOGNITION PLAQUE 150.00 TREASURER PETTY CASH EMPLOYEE RECOGNITION 352.00 MANAGERIAL DEPT TOTAL 1,828.58 DELL MARKETING TONER 79.99 OFFICE DEPOT OFFICE SUPPLIES 15.74 ALL COPY SUPPLIES TONER 100.00 FINANCE DEPT TOTAL 195.73 OFFICE DEPOT OFFICE SUPPLIES 59.96 WORDCOM PAPER 127.50 MCAFEE & TAFT LEGAL 19.50 COMMUNITYCARE HMO EAP SERVICES 199.00 INTEGRITY FOCUS CHARLES R COKER CHARACTER CONSULTATION 250.00 INTEGRITY FOCUS CHARLES R COKER CHARACTER CONSULTATION 180.00 NEIGHBOR NEWSPAPERS JOB ADS 215.80 LEAGUE OF KANSAS MUNICIPALITIES AD -CIVIL ENGINEER 110.00 LEAGUE OF KANSAS MUNICIPALITIES CLASSIFIED AD 85.00 AMERICANCHECKED BACKGROUND CHECK 59.60 MUNICIPAL ELECTRIC SYSTEMS OF OKLA CONFLICT TRAINING 85.00 TREASURER PETTY CASH MILEAGE /HUNT & DANE 92.45 REASORS MEETING EXPENSE 15.36 TREASURER PETTY CASH MEETING EXPENSE 30.00 RICH & CARTMILL AUDIT EXCESS WC COVERAGE 6,238.00 OFFICE DEPOT CHAIR 459.99 HUMAN RESOURCES DEPT TOTAL 8,227.16 IKON OFFICE SOLUTIONS COPIER MAINTENANCE 614.05 CINTAS CORPORATION MAT SERVICE 28.90 JAVA DAVE'S EXECUTIVE COFFEE SUPPLIES 147.23 HEARTLAND CONSULTING CONSULTING SERVICES 10,500.00 INCOG ADMIN SERVICES /SPLASH PAD 477.28 AEP /PSO 02/07 USE 2,585.97 AMERICAN WASTE CONTROL REFUSE SERVICE 129.00 OKLAHOMA NATURAL GAS 03/07 USE 1,957.93 VENDOR DESCRIPTION AMOUNT NEIGHBOR NEWSPAPERS LEGAL POSTINGS 64.09 AT &T PHONE USE 48.89 AT &T PHONE USE 615.61 TULSA COUNTY CLERK FILING FEES 49.00 GENERAL GOVERNMENT DEPT TOTAL 17,217.95 OFFICE DEPOT OFFICE SUPPLIES 49.95 ALL COPY SUPPLIES TONER 90.00 TREASURER PETTY CASH CAR WASH 9.95 TULSA COUNTY MIS DIAL UP SERVICE 60.00 WILES, ERIC TRAVEL - AIRLINE 277,70 TREASURER PETTY CASH PER DIEM /WILES 191.25 COMMUNITY DEVELOPMENT DEPT TOTAL 678.85 OFFICE DEPOT OFFICE SUPPLIES 329.81 WATER PRODUCTS REPAIR/MAINT SUPPLIES 24.81 US CELLULAR CELL PHONE USAGE 121.39 TREASURER PETTY CASH REGISTRATION /ARZU 35.00 ENGINEERING DEPT TOTAL 511.01 CDW GOVERNMENT ADO ACROBAT 22.00 CDW GOVERNMENT ANTI VIRUS RENEWAL 2,682.00 CARD CENTER EXAM - SLITZKER 158.00 STRATEGIC CONSULTING INTERNATIONAL GIS INTEGRATION 3,500.00 STRATEGIC CONSULTING INTERNATIONAL GIS SYSTEM MAINT FEES 4,000.00 INFORMATION SYSTEMS DEPT TOTAL 10,362.00 OFFICE DEPOT OFFICE SUPPLIES 7.39 LOWES HOME IMPROVEMENT OPERATING SUPPLIES 80.16 BAILEY EQUIPMENT PARTS -LAWN EQUIPMENT 45.59 LOCKE SUPPLY PARTS -HOT WATER TANK 10.94 WAL -MART COMMUNITY SUPPLIES 8.21 LOWES HOME IMPROVEMENT PHYSICAL PROPERTY SUPPLIES 282.19 LIBERTY FLAGS FLAGS -US /POW 339.96 COMMERCIAL POWER SOLUTIONS REPLACEMENT SWITCH 269.24 FLYNN'S PEST CONTROL PEST CONTROL SERVICE 110.00 SCHINDLER ELEVATOR MAINT SERVICE 630.09 AT &T PHONE USE 0.02 AT &T PHONE USE 136.83 SUPPORT SERVICES DEPT TOTAL 1,920.62 AEP /PSO 02/07 USE 16.35 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY USAGE 10.44 CEMETERY DEPT TOTAL 26.79 OFFICE DEPOT OFFICE SUPPLIES 329.36 OFFICE DEPOT CARD STOCK 9.99 ONYX CORPORATION INK CARTRIDGES 10.75 SOUTHERN AGRICULTURE DOG FOOD 40.99 WAL -MART COMMUNITY SUPPLIES 87.47 PATROL TECHNOLOGY HOLSTER /DUTY BELT 100.73 OWASSO FITNESS ZONE PHYSICAL FITNESS PROGRAM 105.00 HOWARD E STAMPER RADIO REPAIR SERVICES 150.00 TEST MY HEALTH INTERFIT HEALTH HEALTH SCREENINGS 941.00 VENDOR TAYLORMADE LOCK & KEY AEP /PSO OKLAHOMA NATURAL GAS YALE CLEANERS AT &T AT &T TREASURER PETTY CASH TREASURER PETTY CASH FLEET DISTRIBUTORS EXPRESS RUSS ROGERS CHEVROLET CO ONYX CORPORATION TEST MY HEALTH INTERFIT HEALTH WAL -MART COMMUNITY TOTAL RADIO PUBLIC SAFETY GROUP DELL MARKETING HILL'S PET NUTRITION SALES ALLIANCE MEDICAL GALL'S O'REILLY AUTOMOTIVE WAL -MART COMMUNITY MAACO AUTO PAINTING & BODYWORKS CITY OF TULSA STRATHE VETERINARY HOSPITAL AEP /PSO AT &T AT &T MILL CREEK LUMBER & SUPPLY OWASSO TOP SOIL ALL COPY SUPPLIES HARVARD BUSINESS REVIEW LOWES HOME IMPROVEMENT CROW BURLINGAME COMPANY WAYEST SAFETY AEP /PSO OKLAHOMA NATURAL GAS WAYEST SAFETY BMISYSTEMS CULLIGAN AT &T AT &T CINGULAR WIRELESS FIRE SERVICE TRAINING OSU FIRE SERVICE TRAINING OSU OWASSO FITNESS ZONE OKLA TRANSPORTATION AUTHORITY PIKEPASS CARD CENTER FIRE SERVICE TRAINING OSU DESCRIPTION AMOUNT KEYS 30.00 02/07 USE 1,454.37 03/07 USE 502.25 UNIFORM CLEANING 1,733.76 PHONE USE 47.20 PHONE USE 453.16 PER DIEM 147.00 NOTARY COMM /KLAHR 20.00 BRACKETS 94.00 REPAIR POLICE TRUCK 294.95 POLICE DEPT TOTAL 6,551.98 INK CARTRIDGES 53.85 IMMUNIZATIONS 65.00 PRISONER MEALS 80.94 RADIO MAINTENANCE 675.00 TRAINING /LONG 225.00 LASER PRINTER 109.60 POLICE COMMUNICATIONS DEPT TOTAL 1,209.39 SHELTER SUPPLIES 68.75 RUBBER GLOVES 85.30 SPOTLIGHT BRACKET KIT 39.18 SUPPLIES 25.53 SUPPLIES 30.87 PAINT VEHICLE 251.00 EUTHANASIA SERVICE 104.00 EXAM & TEST 60.50 02107 USE 486.25 PHONE USE 4.17 PHONE USE 43.05 ANIMAL SHELTER IMPROVEMENTS 258.24 YARD DIRT 50.00 ANIMAL CONTROL DEPT TOTAL 1,506.84 TONER 90.00 SUBSCRIPTION 99.00 MAINT SUPPLIES 275.08 REPAIR/MAINT SUPPLIES 221.33 HYDRAULIC FLUID 52.00 02/07 USE 634.06 03/07 USE 1,526.34 BATTERY PACKS 140.00 COPIER RENTAL / MAINT 284.99 WATER /COOLER 36.85 PHONE USE 20.59 PHONE USE 231.77 CELL PHONE USE 28.94 FIREFIGHTER II/WALKER 450.00 FIREFIGHTER CLASS/WILLIAMS 450.00 PHYSICAL FITNESS PROGRAM 510.00 TOLLS 19.80 LODGING - GOSVENOR /PARRIS /SOLE 414.00 CONFERENCE /DEMAURO 65.00 VENDOR FIRE SERVICE TRAINING OSU LOCKE SUPPLY LOWES HOME IMPROVEMENT GRAINGER AEP /PSO AT &T AT &T MILL CREEK LUMBER & SUPPLY TWIN CITIES READY MIX AEP /PSO GELLCO UNIFORMS & SHOES UNIFIRST HOLDINGS MILL CREEK LUMBER & SUPPLY TULSA COUNTY BOCC MAXWELL SUPPLY OF TULSA AEP /PSO AEP /PSO MILL CREEK LUMBER & SUPPLY TWIN CITIES READY MIX MILL CREEK LUMBER & SUPPLY O'REILLY AUTOMOTIVE RAINBOW CONCRETE COMPANY TWIN CITIES READY MIX UNIFIRST HOLDINGS TULSA NEW HOLLAND O'REILLY AUTOMOTIVE TREASURER PETTY CASH LOWES HOME IMPROVEMENT ATWOODS ATWOODS BROWN FARMS O'REILLY AUTOMOTIVE LOWES HOME IMPROVEMENT ADT SECURITY SERVICES AEP /PSO RURAL WATER DISTRICT #3 OKLAHOMA NATURAL GAS AT &T AT &T MIRACLE RECREATION EQUIPMENT COMPANY LAND RUN SERVICES BALL CONSTRUCTION OFFICE DEPOT OFFICE DEPOT DESCRIPTION AMOUNT CONFERENCE /STUCKEY 65.00 SUPPLIES -PPE WASHER /EXTRACTOR 192.93 EXTRACTOR PARTS - STATION 1 46.21 FIRE DEPT TOTAL 5,853.89 BATTERY STICK 75.26 02107 USE 68.05 PHONE USE 0.02 PHONE USE 19.21 EMERGENCY PREPAREDNESS DEPT TOTAL 162.54 SUPPLIES 4.29 INLET REPAIR 91.50 STREET LIGHTS 13.74 WORK BOOTS- HUNT/WEATHERS 206.98 UNIFORM RENTAL /CLEANING 83.58 GRAVEL 150.78 TRAFFIC SIGNS 135.00 CONCRETE TOOLS 42.43 02/07 USE 1,090.25 STREET LIGHTS 4,676.94 WOODEN STAKES 15.44 SIDEWALK REPAIR 232.50 STREETS DEPT TOTAL 6,743.43 SUPPLIES 8.38 SUPPLIES 1.19 CULVERT BOX STRUCTURE REPAIR 1,240.00 INLET REPAIR 91.50 UNIFORM RENTAL /CLEANING 97.35 PARTS FOR MOWER 311.68 SMALL TOOLS 71.24 CONFERENCE /MANUAL 417.98 STORMWATER MAINT DEPT TOTAL 2,239.32 PIPE /GARDEN HOSE /DEADBOLT /LOCK 315.87 OPERATING SUPPLIES 12.47 NUTS /BOLTS 1.32 SOD 110.00 BATTERIES 407.34 TRI PLEX ALUMINUM /CONCRETE MIX 159.77 SECURITY SERVICES 45.74 02107 USE 868.56 WATER /CENTENNIAL PARK 40.00 03/07 USE 177.47 PHONE USE 0.76 PHONE USE 92.58 SLIDE/TABLES /ROCK WALL 6,494.00 HYDROSEEDING -ELM CREEK PARK 8,615.00 DREDGING ELM CREEK POND 68,209.24 PARKS DEPT TOTAL 85,550.12 OFFICE SUPPLIES 140.35 WIRELESS ROUTER 40.88 VENDOR DESCRIPTION AMOUNT TULSA MAINTENANCE SUPPLY PAPER TOWELS 30.00 TULSA MAINTENANCE SUPPLY TISSUE /SOAP 97.10 AEP /PSO 02/07 USE 644.95 OKLAHOMA NATURAL GAS 03/07 USE 1,014.05 AT &T PHONE USE 0.61 AT &T PHONE USE 124.94 NATIONAL REGISTRY OF EMTS COMMUNITY CENTER DEPT TOTAL 2,092.88 AEP /PSO 02/07 USE 78.97 OKLAHOMA NATURAL GAS 03/07 USE 302.89 AT &T PHONE USE 0.75 AT &T PHONE USE 21.84 APAC HISTORICAL MUSEUM DEPT TOTAL 404.45 TREASURER PETTY CASH CAR MATS 34.66 TRIAD PRINTING PRINTING BROCHURES 870.58 CROSSROADS COMMUNICATIONS PRINTING 1,450.00 TREASURER PETTY CASH MEETING EXPENSE 28.05 CARD CENTER MEMBERSHIP /CONFERENCE FEES -HAYES 445.00 CROSSROADS COMMUNICATIONS MEDIA CAMPAIGN 3,600.00 LIVINGSTON, KEN ECONOMIC DEVELOPMENT DEPT TOTAL 6,428.29 GENERAL FUND TOTAL 159,848.27 OFFICE DEPOT OFFICE SUPPLIES 19,27 PHARMACEUTICAL SYSTEMS AMBULANCE SUPPLIES 508.02 ZOLL MEDICAL CORPORATION AUTOPULSE PKG 1,125.00 MEDICAL COMPLIANCE SPECIALTY BIO -WASTE DISPOSAL 252.00 CINGULAR WIRELESS CELL PHONE USE 94.19 TREASURER PETTY CASH TRAINING FEE 17.56 NATIONAL REGISTRY OF EMTS PARAMEDIC REGISTRATION 205.00 NATIONAL REGISTRY OF EMTS INTERMEDIATE REGISTRATION 185.00 AMBULANCE SERVICE FUND TOTAL 2,406.04 TWIN CITIES READY MIX CEMETERY IMPROVEMENTS 183.00 CEMETERY FUND TOTAL 183.00 CROSSLAND HEAVY CONTRACTORS CONSTRUCTION - STATION 3 106,815.60 APAC CONCRETE FOR STREET PROJECT 881.39 BECCO CONTRACTORS FY 06/07 CIP STREET REPAIR PROJECT 47,324.19 DMS ELECTRIC LIGHTS - SPORTS PARK RESTROOM 6,800.00 A -1 FENCE COMPANY FENCE - ELECTRICAL PANEL 1,062.50 CAPITAL IMPROVEMENTS FUND TOTAL 162,883.68 WAYEST SAFETY FIRE EQUIPMENT 10,424.00 FIRE CAPITAL FUND TOTAL 10,424.00 LIVINGSTON, KEN TUITION REIMBURSEMENT 326.25 OFFICE DEPOT OFFICE SUPPLIES 23.96 LOWES HOME IMPROVEMENT OPERATING SUPPLIES 23.91 O'REILLY AUTOMOTIVE SUPPLIES 24.89 ZEP MANUFACTURING HAND CLEANER 90.77 LOWES HOME IMPROVEMENT MAINT SUPPLIES 16.97 VENDOR DESCRIPTION AMOUNT HOME DEPOT KEYLESS -WASH BAY 30.97 O'REILLY AUTOMOTIVE SMALL TOOLS 49.00 HOLTZ INDUSTRIES PARTS FOR RESALE 334.10 FRONTIER INTERNATIONAL TRUCKS PARTS FOR RESALE 242.78 CLASSIC CHEVROLET PARTS FOR RESALE 789.43 O'REILLY AUTOMOTIVE PARTS 1,526.05 AMERIFLEX HOSE & ACCESSORIES PARTS FOR RESALE 65.49 B & M OIL COMPANY OIL /FLUIDS 64.90 CASTERS OF OKLAHOMA PARTS -TRASH TRUCK 145.20 T & W TIRE TIRES 3,924.64 UNITED ENGINES TRASH TRUCK REPAIR 1,980.72 UNITED FORD PARTS 600.68 WAL -MART COMMUNITY SUPPLIES 4.00 AEP /PSO 02107 USE 605.72 OKLAHOMA NATURAL GAS 03/07 USE 871.99 AT &T PHONE USE 2.03 AT &T PHONE USE 61.15 LENOX WRECKER SERVICE TOWING CHARGE 165.00 INLAND TRUCK PARTS REPAIR SERVICE -TRASH TRUCK 1,073.69 QUALITY TIRE & AUTO SERVICE WHEEL ALIGNMENT 99.90 CITY GARAGE FUND TOTAL 13,144.19 CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICES 841.66 PPO SOLUTIONS THIRD PARTY ADMIN FEES 1,450.00 CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICES 2,144.50 CITY OF OWASSO IMPREST ACCOUNT MEDICAL CLAIMS 4,042.76 CITY OF OWASSO IMPREST ACCOUNT MEDICAL CLAIMS 1,887.32 CITY OF OWASSO IMPREST ACCOUNT SETTLEMENTS 812.47 CITY OF OWASSO IMPREST ACCOUNT SETTLEMENTS 1,056.00 WORKERS COMP FUND TOTAL 12,234.71 CURTIS & MARY HUBBARD TORT CLAIM 2,237.49 JEREMY HOLLOWAY TORT CLAIM 14,533.02 SELF INSURANCE FUND TOTAL 16,770.51 377,894.40 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 3/6/2007 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 43,485.66 25,143.81 68,629.47 68,629.47 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 3/20/2007 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEE STOP LOSS FEE HEALTHCARE DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 20,042.37 23,973.01 23,145.04 14,272.61 11,428.12 92,861.15 92,861.15 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 3/3/2007 Department Overtime Expenses Total Expenses Municipal Court 83.69 5,518,68 Managerial - 17,078.97 Finance 52.62 18,469.57 Human Resourses - 7,839.58 Community Development - 16,057.00 Engineering _,.. - 16,175.97 Information Systems - 11,338.49 Support Services 51.12 9,750.42 police 3,984.57 123,034.43' Central Dispatch 245.57 9,991.68 Animal Control 2,895.18 Fire 3,530.74 101,348.34 Emergency Preparedness 3,911.27 Streets 127.56 10,526.32 Stormwater /ROW`Maint. 94.45 9,110. Park Maintenance - 8,451.86 "Community- Senior Center - 5 077.54 ; Historical Museum - 2,613.26 conomic Development 4,245.78 General Fund Total 8,170.32 383,435 05.; Garage Fund 51.12 5,406.63 Fund Total .. r;1 19 9 rind IZn Ambulance Fund 972.76 22,744.05 Fund Total 972.76 22,744.05 Emergency 911 Fund 81.84 3,330.59 Fund Total' 314.91 3,330.59 Workers Compensation 1,369.71 Fund Total - 1,369.71 CITY OF OWASSO GENERALFUND FISCAL YEAR 2006 -2007 Statement of Revenues & Expenditures As of February 28, 2007 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET REVENUES: Taxes $ 1,678,646 $ 11,476,058 $ 16,670,000 68.84% Licenses & permits 8,501 146,619.30 373,000 39.31% Intergovernmental 49,902 353,471.46 422,000 83.76% Charges for services 16,897 166,982.15 244,900 68.18% Fines & forfeits 620 410,253.93 584,000 70.25% Other 10,041 89,293.94 95,300 93.70% TOTAL REVENUES 1,764,606 12,642,679 18,389,200 68.75% EXPENDITURES: Personal services 773,743 6,309,653 9,934,855 63.51% Materials & supplies 49,804 418,684 540,115 77.52% Other services 86,600 850,742 1,470,605 57.85% Capital outlay 152,824 1,104,171 2,623,650 42.09% TOTAL EXPENDITURES 1,062,972 14,569,225 8,683,249 59.60% REVENUES OVER EXPENDITURES 701,635 3,819,975 3,959,429 103.65% TRANSFERS IN (OUT): Transfers in 1,034,018 7,245,075 10,163,000 71.29% Transfers out (1,543,772) (10,810,279) (16,001,375) 67.56% TOTAL TRANSFERS (509,755) (3,565,204) (5,838,375) 61.07% NET CHANGE IN FUND BALANCE 191,880 (2,018,400) 394,225 FUND BALANCE (GAAP Basis) Beginning Balance 5,343,181 Ending Balance $ 5,737,407 FUND BALANCE (Budgetary Basis) Beginning Balance 3,989,178 3,989,178 Ending Balance $ 4,383,403 $ 1,970,778 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: CHIP MCCULLEY CITY PLANNER SUBJECT: ANNEXATION — (OA- 07 -02) DATE: March 13, 2007 BACKGROUND: The City of Owasso has received request from Kellogg Engineering to review the annexation of approximately 1.0 acre, located on the south side of East 96th Street North, 1/4 mile west of North 145th East Avenue. EXISTING LAND USE: Large Lot Residential SURROUNDING LAND USE: North: Large Lot Residential South: Developing as Nottingham Hills East: Large Lot Residential West: Developing as Nottingham Hills PRESENT ZONING: (Agriculture) Tulsa County DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the City limits is made a part of the City. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police and fire protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. ANNEXATION REVIEW PROCESS: The annexation process is initiated when a property owner submits a petition to the City of Owasso requesting that the City bring the property into the City limits. The applicant must submit as part of the request a signed petition requesting the annexation, an accurate legal description and map of the property being requested for annexation and a certified 300' radius report so that staff may send legal notices to surrounding property owners. Upon receipt of all appropriate materials the staff initiates the review process which begins with a thorough analysis of the request. The annexation request is then presented to the Owasso Annexation Committee for review and recommendation. The Annexation Committee is made up of staff, elected officials and citizens. The Committee reviews the petition for compliance with the Annexation Policy and establishes a recommendation to the Owasso Planning Commission. The Owasso Planning Commission holds a public hearing to determine if the property is compliant with the Owasso Annexation Policy and establishes a recommendation to the Owasso City Council. The Owasso City Council will make the final determination to annex the property or refuse annexation. If the property is annexed into the City limits an ordinance officially declaring the annexation is written and adopted by the City Council. Once adopted the ordinance is circulated to appropriate regional and national agencies for recording and altering maps. ANALYSIS: The applicant is requesting to annex approximately 1.0 acre, located on the south side of East 96`h Street North, %4 mile west of North 145`h East Avenue. During the review of the Preliminary Plat for Nottingham Hills it was noticed that a very small portion of the plat was located outside the city limits of the City of Owasso. By annexing this small 1.0 acre tract, the preliminary plat proposing 58 lots in a gated residential community, on approximately 28 acres of property will be allowed to move forward in the development process. However if approved, the one acre tract will still have to go though the rezoning process and meet the Owasso Subdivision Regulations and any appropriate site engineering standards as proscribed by Public Works. Staff published legal notice of the annexation petition in the Owasso Reporter and letters of notification were mailed to property owners within a 300' radius. RECOMMENDATION: PLANNING COMMISSION The Owasso Planning Commission considered the application at a public hearing conducted on March 12, 2007. At that public hearing, the Planning Commission unanimously recommended approval of the annexation. RECOMMENDATION: Staff recommends approval of OA 07 -02. ATTACHMENTS: 1. General Area Map 2. Applicants Annexation Petition E. 99th Si. N F 91 ST N Owasso Community Development Department 111 N. Main St. Owasso, OK 74055 918.376.1500 918.376.1597 www.cityofowasso.com OA 07 -02 Subject Property W r FIN w w U V . -M Z Z _ w Q- w. M Nottingh'am-, ES't a t e''s E 94 STN _ w E 93 E 93 CIR N CT N Q QD 2 E92STN E92 - E92CIRN _..... CT N F 91 ST N Owasso Community Development Department 111 N. Main St. Owasso, OK 74055 918.376.1500 918.376.1597 www.cityofowasso.com OA 07 -02 Subject Property W r FIN BEFORE THE HONORABLE CITY COUNCIL OF THE CITY OF OWASSO, OK PETITION FOR ANNEXATION The undersigned, constituting not less than three -fourth of the registered voters and owners of not less than three - fourths (in value) of the hereinafter described real estate situated in Tulsa County, Oklahoma, to wit: A Tract of land situated in the NE /4 of Section 21, T21 N, R14E, of the Indian Base and Meridian, Tulsa County, Oklahoma, described as follows: Commencing at the Northeast corner of said section; thence N89 °59'38 "W along the North line of said section a distance of 524.83 feet to the POINT OF BEGINNING; thence S00 °08'04 "W a distance of 363.00 feet; thence N89 °59'38 "W a distance of 120.00 feet; thence N00 °08'04 "E a distance of 363.00 feet to a point on the North line of said section; thence S89 059'39 "E along said line a distance of 120.00 feet to the POINT OF BEGINNING, containing 1.0 acres. Being a territory adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not presently embraced within the Limits thereof, hereby petitions the City Council of the City of Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City. Dated 29th day of January, 2007 Mr. Jarrod Sanders Kellogg Engineering, Inc. Agent for the Developer MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: CHIP MCCULLEY CITY PLANNER SUBJECT: OZ 07 -01 DATE: March 13, 2007 BACKGROUND: The City of Owasso has received a request to review and approve the rezoning of approximately 18.7 acres from AG (Agriculture) to RS -3 (Residential Single Family), located on the south side of East 76th Street North at approximately North 138th East Avenue, just east of Crown Colony Estates. A general area map has been attached for your review. EXISTING LAND USE: Undeveloped/Agriculture SURROUNDING LAND USE: North: Large Lot Residential (Graceland Acres) South: Large Lot Residential /Agriculture East: Large Lot Residential /(Prairieview) West: Crown Colony Estates PRESENT ZONING: AG (Agriculture) DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the City limits is made a part of the City. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police and fire protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. Specific development concerns, such as drainage, traffic, water /wastewater services, and stormwater detention are not able to be considered at the zoning stage of the development process. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. After the preliminary plat has been reviewed by the City and various utility companies, construction plans for the development's infrastructure are typically submitted. These plans include specifications and drawings for stormwater drainage, streets and grading and erosion control, waterlines, stormwater detention, and wastewater lines. Often, approval is required of other agencies, such as the Department of Environmental Quality for wastewater collection and the US Army Corps of Engineers for properties that may be development sensitive. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right -of -way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. The fourth step in the development of a piece of property in Owasso is the site plan. Site plans are reviewed by the TAC and Planning Commission. Issues such as building setbacks, parking, access, landscaping, and building footprint are presented in the site plan. Once a site plan is approved, the development is clear to apply for a building permit and to submit construction plans for the building's foundation, plumbing, electrical system, and HVAC. ANALYSIS: The City of Owasso has received a request to review and approve the rezoning of approximately 18.7 acres from (AG) Agriculture to (RS -3) Residential Single- Family. In June of 2005, the City of Owasso approved OPUD 05 -01 (Crown Colony II) a proposed planned unit development (PUD) comprised of 166.28 acres. The development concept behind the Crown Colony II PUD is residential single family with an underlying zoning of RS -3 (Residential) containing a maximum of 500 dwelling units. It is the applicant's intent to develop the property as a part of Crown Colony II. The request is consistent with the Owasso Land Use Master Plan as it calls for residential development in the area. Letters were mailed to surrounding property owners and the legal advertisement was published in the Owasso Reporter. To date, the staff has not received any comments from citizens concerning this rezoning request. RECOMMENDATION: PLANNING COMMISSION The Owasso Planning Commission considered the application at a public hearing conducted on March 12, 2007. At that public hearing, the Planning Commission unanimously recommended approval of the annexation. RECOMMENDATION: Staff recommends approval of OZ 07 -01. ATTACHMENTS: 1. General Area Map 9 F 7� = EdpC7-N w Elp y7N � F � Owasso Community Development Department 111 N. Main St. Owasso, OK 74055 918.376.1500 918.376.1597 www.cityofowasso.com _U a i W R z VV i= 5 'F 18 n - -- F 70 Sr m W E 77 PL H -_ E 77 St N E77 CIR N r - � 97 0 tit N _ E.76th ST. N . _ E 76 ST N E 75th PL N W Fes= Subject s = Property Owasso Community Development Department 111 N. Main St. Owasso, OK 74055 918.376.1500 918.376.1597 www.cityofowasso.com _U a i W R z VV i= 5 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO THE HONORABLE CHAIRMAN AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: ANA C. STAGG, P.E. PUBLIC WORKS DIRECTOR SUBJECT: YARDWASTE COLLECTION FEES DATE: March 16, 2007 BACKGROUND: In 1990, as an enhancement to the city's recycling efforts, the Owasso Public Works Authority implemented the seasonal separation and collection of yardwaste material. Such program was implemented in an effort to reduce volume of biodegradable material buried in landfills, control waste disposal costs, and support the environment. Collections services are provided to our residents for a fee of $6.50 per month (90- gallon cart service) or $3.75 for ten 40- gallon bags. These rates have not changed since the implementation of the yardwaste collection program in 1990 and are in need of adjustment to compensate for increased service costs. FEE ANALYSIS: A review of the entire refuse operations indicates that the residential yardwaste collection program results in approximately 18% of the cost incurred by the OPWA to maintain this service. Based on this percentage, expenses are broken down as follows: Administrative $ 16,526 Billing 9,167 Personal Services 62,626 Materials and Supplies 42,134 Other Services and Charges 37,804 Capital Outlay 1 230 Total Expenses $ 169,486 Please note that this figure does not include the initial costs for purchase by the OPWA of carts or vehicles involved in the process of collecting yardwaste. The above figures do include the costs allocated for 2.5 employees to operate this program. Yardwaste Collection Fees Page 2 of 3 Conversely, the estimated revenues generated as a result of the yardwaste collection program are as follows: Yardwaste Carts $ 46,000 Yardwaste Bags $ 12,000 Landfill savings (est.) $ 34,049 Total Revenues $ 92,049 FEE ADJUSTMENT: As shown above, current operations result in an estimated underwriting of the yardwaste collection program costs at $77,437 per year. To address this deficit, staff would like to recommend that yardwaste program rates be adjusted as soon as possible to reduce the financial burden on other city operations. Because of savings resulting from the avoidance of landfill fees and transportation to and from the landfill, it is reasonable to expect that the monthly fees for yardwaste services be less than that established for residential refuse service. Similarly, it would be prudent to establish lower fees to discourage the inclusion of yardwaste in residential collection. Based on current operation expenses, monthly yardwaste cart fee should be increased to $9.00 — which is $2.00 less than the current residential refuse fee of $11.00 per month. It is also recommended that such $2.00 discount (between residential and yardwaste fees) be maintained as fees in residential refuse operations are adjusted to accommodate operating costs. Similarly, staff would also like to recommend that the rates for the bag yardwaste be adjusted to better reflect current operating costs. Currently, the bag yardwaste customer receives 106 gallons of yardwaste hauling per $1 spent, as compared to the cart customer that receives 55 gallons of yardwaste hauling per $1 spent. Additionally, the difference between purchase and sell price per bag is only $0.06 — insufficient to compensate for collection costs. As a result, staff's recommendation would be to increase rates for the sale of yardwaste bags to $8.00 per package of ten bags. To enable the financing of the 2007 yardwaste program, it is recommended that the adjustment becomes effective April 1, 2007. The recommended rates would yield projected revenues as follows: Polycarts $ 63,693 Bags 25,600 Landfill Savings 34,049 Total Revenues $123,342 Yardwaste Collection Fees Page 3 of 3 OWPA RESOLUTION NO. 2007-01: Section 17 -218 of the Code of Ordinances of the City of Owasso provides for the establishment of rates through the adoption of a resolution. Resolution 2007 -01 of the OPWA establishes new rates for the yardwaste collection program as $9.00 per month for cart service and $8.00 per ten yardwaste bags. This resolution specifies an effective date of April 1, 2007. It should be noted that the requested action for Trustee adoption of OPWA Resolution No. 2007 -01 is precursor to a request before the Owasso City Council on the March 20, 2007 City Council agenda, directly following the meeting of the OPWA. CITY COUNCIL RESOLUTION NO. 2007-02: Resolution 2007 -02 of the City Council authorizes the action taken by the OPWA to establish new rates for the yardwaste collection program, approves the rate and establishes an effective date of the increase. The requested action to adopt Council Resolution No. 2007 -02, is contingent upon Trustee approval of OPWA Resolution No. 2007 -01. NOTIFICATION TO THE PUBLIC: Publication of the fixing, setting, or changing of fees and charges, and of regulations pertaining to the collection of trash, garbage, rubbish and refuse, by posting notices in five (5) public places, for seven (7) days, shall be deemed satisfactory notice to any person of such resolution, regulation, setting, fixing or changing fees or charges. Pending Trustee adoption of OPWA Resolution No. 2007 -01 and City Council adoption of Resolution No. 2007 -02, the new yardwaste fees will be advertised in the Owasso Reporter, posted at the Owasso Community Center, City Hall, and Library, as well as the homepage of the city's website. RECOMMENDATION: 1. Staff recommends Trustee adoption of OPWA Resolution No. 2007 -01, a resolution establishing an increase in rates associated with the yardwaste collection and disposal program, effective April 1, 2007. 2. Staff recommends City Council adoption of Resolution 2007 -02, a resolution approving the action taken the Owasso Public Works Authority to increase rates associated with the yardwaste collection and disposal program effective April 1, 2007 as stated in OPWA Resolution No. 2007 -01. ATTACHMENTS: A. Council Resolution No. 2007 -02 B. OPWA Resolution No. 2007 -01 CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2007 -02 A RESOLUTION OF THE CITY COUNCIL OF OWASSO, OKLAHOMA, APPROVING RATES TO BE CHARGED FOR THE PROVISION OF NECESSARY REFUSE COLLECTION AND YARDWASTE COLLECTION AND DISPOSAL SERVICES TO CUSTOMERS, AS SET BY THE OWASSO PUBLIC WORKS AUTHORITY PURSUANT TO RESOLUTION NO. 2007 -01 OF SAID BODY AND ESTABLISHING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that, to -wit: SECTION ONE: From and after effective date as hereinafter set forth, the charges established by OPWA Resolution 2007 -01 for refuse and yardwaste collection service are approved and authorized by adoption of this resolution. SECTION TWO: The rates hereby approved shall become effective with the first utility billing in April 2007. SECTION THREE: All resolutions, or parts of resolutions, in conflict with this resolution are repealed to the extent of the conflict only. SECTION FOUR: If any part or parts of this resolution are held invalid or ineffective, the remaining portion shall not be affected but remain in full force and effect. ADOPTED this 20th day of March, 2007 Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA RESOLUTION 2007 -01 A RESOLUTION OF THE OWASSO PUBLIC WORKS AUTHORITY ADOPTING RATES TO BE CHANGED FOR THE PROVISION OF NECESSARY REFUSE COLLECTION, YARDWASTE COLLECTION, AND DISPOSAL SERVICES TO POLYCART REFUSE CUSTOMERS, AND ESTABLISHING AN EFFECTIVE DATE. BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY THAT: SECTION ONE: From and after the effective date as hereinafter set forth, the charges by the Owasso Public Works Authority to its customers for cart refuse and yardwaste collection service are described as follows: Type of Cart Rate Residential $11.00 Multi - Family $11.00 Commercial $13.00 Yard Waste $9.00 SECTION TWO: The fee for yardwaste collection bag service will be $8.00 per each yardwaste -bag package. SECTION THREE: Any customer having reached the age of sixty -five (65) years and retired from full -time employment, or alternatively, any customer being totally permanently disabled and receiving Social Security Disability Benefits therefore, may make application for and receive a diminution of rate to the Residential rate in effect prior to the date hereof ($9.00). SECTION FOUR: the rates hereby approved shall become effective with the first utility billing in April 2007. SECTION FIVE: All resolutions, or parts of resolutions, in conflict with this resolution are repealed to the extent of the conflict only. SECTION SIX: If any part or parts of this resolution are held invalid or ineffective, the remaining portion shall not be affected but remain in full force and effect. ADOPTED this 20th day of March, 2007 by the Trustees of the Owasso Public Works Authority. Stephen Cataudella, Chairman ATTEST: Sherry Bishop, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, Authority Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ANA C. STAGG, P.E. DIRECTOR OF PUBLIC WORKS SUBJECT: FY 2006 -2007 CIP PAVEMENT REHABILITATION PROJECT CHANGE ORDER NUMBER 1 DATE: March 16, 2007 BACKGROUND: Included in FY 2006 -2007 Budget, the Capital Improvements Fund allows for the expenditure of $1,000,000 for the repair and/or resurfacing of residential and non - residential roadways throughout the city. Rehabilitation sites for FY 2006 -2007 were evaluated and selected based on a comprehensive assessment of roadway conditions and encompass approximately six miles of roadways. Seeking to further maximize the return on Capital Improvements Fund expenditures, the City of Owasso secured an Interlocal Agreement with Tulsa County for the completion of asphalt overlays and contracted other services for the completion of the remaining work. The scope of services to be contracted included all necessary pavement repairs, including removal, disposal and replacement of existing pavement as well as reprocessing pavement as a base, for projects identified for asphalt overlay as part of the Interlocal Agreement. On November 7, 2006 City Council awarded a Contract to Becco Contractors, Inc. ( BECCO), Tulsa, Oklahoma in the total amount of $275,080.00 to perform such services. To date, Becco Contractors has completed nearly 60 percent of the construction work and is expected to complete all work by March 2007 — weather permitting. PROPOSED CHANGE ORDER: The scope of services to be performed by BECCO include the "reprocessing" of East 96th Street North between North Mingo Road and North Garnett Road to produce a suitable foundation for the new asphalt surface. Such base work was to be completed in coordination with Tulsa County — who were responsible for the construction of the new asphalt surface — during a two week period in December 2006 to coincide with the Bailey Elementary School break. Unfortunately, during that period, the area experienced significant precipitation which resulted in additional expenditures. The heavy rains damaged approximately 1,400 LF of the newly reprocessed base necessitating additional cement and reprocessing work resulting in a quantity adjustment for Item No. 9, Portland cement, of $4,146.00. The heavy rains also caused construction delays for both BECCO and Tulsa County, resulting in a week lag between the completion of the base work and the start of the asphalt overlay. Faced FY 2006 -2007 Pavement Rehabilitation Project Change Order No. 1 Page 2 of 2 with the possibility of further damage to the base (by forecasted rains), the City directed BECCO to overlay the exposed roadway segment at a cost of $23,200.99. The expenditure amounted to $43.99/ton of installed asphalt — or $13.64 /ton more than the unit cost of $30.35 /ton by Tulsa County. The additional expenditure was justified when compared to the projected potential loss of $94,000 for the restoration of work already performed. FUNDING: One million dollars was allocated for the FY 2006 -2007 Pavement Repair Project and sufficient funding remains to compensate for the additional expenditure of $23,200.99 (Change Order No. 1). RECOMMENDATION: Staff will recommend Council approval of Change Order No.l — for asphalt overlay of East 96'h Street North — in the amount of $23,200.99 and a revised contract amount of $298,280.99. ATTACHMENTS: A. Change Order No. 1 ATTACHMENT A SECTION 00600 CHANGE ORDER PROJECT: FY 2006 - 2007 Pavement Repair CHANGE ORDER NUMBER,1 Program @ Various Locations CONTRACT DATE: December 18, 2006 DATE: December 27, 2006 TO CONTRACTOR: Becco Contractors, Inc. CONTRACT FOR: The Contract is changed as follows: Install 3" Ty B Insoluble Asphalt - 10,229.33sy @ $2.25 With Trucking to Project and Tack Coat 330' x 25.5 = $185.00 Not valid until signed by the Owner and Contractor The original contract sum was $ 275,080.00 Net change by previously authorized Change Orders $ - The Contract Sum prior to this Change Order was $ 275,080 00 The Contract Sum will be ( increased )(decreased)(unchanged) by this Change Order in the amount of $ 23,200.99 The new Contract Sum including this Change Order will be $ 298,280.99 The Contract Time will be ( increased )(decreased)(unchanged) by The date of Sustantial Completion as of the date of this Change Order therefore is 2 p '9_ NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive. Becco Contractors, Inc. K. , 1 � IN P.O. Box 9159 ADDRESS Tulsa, OK 74157 BY 1"'Z�Z7 DATE (� f The City of Owasso OWNER 111 North Main ADDRESS Owasso, OK 74055 BY DATE ( 3 )days.