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Home My WebLink About2015.11.10_Worksession AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL, OPWA & OPGA Council 109 NhBi Birch, Owasso, Central C7�yL, S 10 /S Regular Meeting q(� Tuesday, November r 1010, , 2015 - 6:00 pm 1. Call to Order Mayor /Chair Jeri Moberly 2. Discussion relating to Administrative items Sherry Bishop A. Procedure for citizens addressing the Council during a meeting B. Official Notice to Council agenda items C. Sewer Use (Fats, Oils & Greases) Ordinance - public meeting dates D. Stormwater utility billing for non - residential customers 3. Discussion relating to City Manager items • Proposed recapture of a portion of the expiring Vision 2025 sales tax • Capital Improvement Agreement with Tulsa County Board of Commissioners - Vision 2025 Projects • Monthly sales tax report • City Manager report 4. Discussion relating to code enforcement Mayor Moberly 5. City Council /Trustee comments and inquiries 6. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall bulletin board at 6:00 pm on Friday, November 6, 2015. Sherry Bishop4City Clerk TO: The Honorable Mayor and City Council City of Owasso FROM: Sherry Bishop Assistant City Manager SUBJECT: New Agenda Item - "Official Notices to Council" DATE: November 6, 2015 BACKGROUND: The new agenda item, "Official Notices to Council," was discussed at the October work session meeting and has been included on the October 20 and November 3 agendas for the Council and both Authority meetings. As discussed at the work sessions, this agenda item offers a method of presenting documents that do not require action and are provided to the governing body for acknowledgement or for information only. This topic is listed on this work session agenda to provide an opportunity to address any concerns the Councilors may have with the new process. ATTACHMENT: Memo dated October 9, 2015: New Agenda Item - "Official Notices to Council" TO: The Honorable Mayor and City Council City of Owasso FROM: Sherry Bishop Assistant City Manager SUBJECT: New Agenda Item - "Official Notices to Council" DATE: October 9, 2015 BACKGROUND: Various documents are required to be provided to the City Council for acknowledgment or information only. In the past, those documents have been included as part of the consent agenda for council "approval." Staff is proposing to separate those items that do not require council action into a new item entitled "Official Notices to Council." The purpose would be to create a record in the minutes that documents or notices were provided to the council. There would be no discussion or vote by the council on the item. Examples of items that would be listed as "Official Notices to Council ": • Resolution 2015 -10 authorizes the city manager to approve contract change orders within certain restrictions "with any approved change orders reported to the City Council at the next regularly scheduled meeting." • The Department of Environmental Quality (DEQ) requests that permits for construction of water and sewer lines be noted in the minutes of the council meeting. • The Owasso Code of Ordinances requires the City Treasurer to prepare a monthly budget status report and that the report be placed on the agenda "for governing body acknowledgment." • The Owasso Code of Ordinances authorizes staff to pay Payroll claims and to pay claims from the Workers Comp and the Healthcare Self- Insurances funds with a report provided to the governing body "for informational purposes." PROPOSAL: Staff proposes to add a new listing on the City Council and Authority agendas entitled "Official Notices to Council" to include documents that do not require action and are provided to the governing body for acknowledgement or for information only. City of Owasso FY 2015 -2016 Monthly 3% Sales Tax Comparisons $2,6O0,0D0 $2,000,000 $7.500.000 $1,000,000 $500,OD0 fr Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jan Wryar Year -to -Date 3% Sales Tax Totals $25,000,000 �o $20,000,000 $15,000,000 $10,000,000 $5,000,000 _ fr Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun �AGVI -- a- -eWftd — �IaslTar City of Owasso 3% Sales Tax Report Budget to Actual Comparison November 9, 2015 2015 -2016 2015 -2016 Estimated collection on 3% sales tax. Actual breakdown for half -penny collections for current month not yet available Actual Collections Budget Projections Over (Under) Projection Amount Percent Amount Percent Amount Percent Jul $ 2,073,553 8.8% $ 1,975,926 8.4% $ 97,627 4.9% Aug 1,973,796 8.4% 1,908,383 8.1% 66,413 3.4% Sep 1,978,203 8.4% 1,890,263 8.0% 87,940 4.7% Oct 2,011,595 8.6% 1,951,445 8.3% 60,150 3.1% Nov 1,851,418 7.9% 1,853,197 7.9% (1,780) -0.1% Dec Jan Feb Mar Apr May Jun Totals $ 9,888,565 42.1% 40.8% 3.2% $ 309,350 $ 9,579,215 Estimated collection on 3% sales tax. Actual breakdown for half -penny collections for current month not yet available City of Owasso 3% Sales Tax Report Two Year Comparison November 9, 2015 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Fiscal 2015 -2016 Fiscal 2014 -2015 Increase or (Decrease) Percent Percent Amount of Budget Amount of Actual Amount Percent $ 2,073,553 8.8% $ 1,865,194 8.2% $ 208,359 11.2% 1,973,796 8.4% 1,820,788 8.0% 153,008 8.4% 1,978,203 8.4% 1,832,861 8.1% 145,342 7.9% 2,011,595 8.6% 1,896,451 83% 115,145 6.1% 1,851,418 7.9% 1,808,171 8.0% 43,247 2.4% Totals $ 9,888,565 42.1% $ 9,223,465 40.6% $ 665,101 7.2% Note: Fiscal Year 2016 Sales Tax Budget is $23.5 million; FY'15 actual was $22.7 million. City of Owasso Half -Penny Sales Tax Report Budget to Actual Comparison November 9, 2015 Estimated collection on Half -Penny sales tax. Actual breakdown for half -penny collections for current month not yet available. 2015 -2016 2015 -2016 Actual Collections Budget Projections Over (Under) Projection Amount Percent Amount Percent Amount Percent Jul $ 338,066 8.6% $ 329,321 8.4% $ 8,745 2.7 % Aug 328,009 8.4% 318,064 8.1% 9,945 3.1% Sep 329,752 8.4% 315,044 8.0% 14,708 4.7% Oct 335,243 8.6% 325,241 8.3% 10,002 3.1% Nov 308,570 7.9% 308,866 7.9% (297) -0.1% Dec Jan Feb Mar Apr May Jun Totals $ 1,639,640 41.9% $ 1,596,536 40.8% 2.7% $ 43,104 Estimated collection on Half -Penny sales tax. Actual breakdown for half -penny collections for current month not yet available. City of Owasso Monthly 3% Sales Tax Revenues Last Five Fiscal Years 2015 -2016 2014 -2015 2013 -2014 2012 -2013 2011 -2012 2010 -2011 Jul $ 2,073,553 $ 1,865,194 $ 1,704,985 $ 1,630,957 $ 1,521,672 $ 1,485,553 Aug $ 1,973,796 $ 1,820,788 $ 1,678,483 $ 1,521,846 $ 1,485,586 $ 1,409,806 Sep $ 1,978,203 $ 1,832,861 $ 1,617,952 $ 1,518,488 $ 1,485,892 $ 1,433,236 Oct $ 2,011,595 $ 1,896,451 $ 1,677,145 $ 1,560,824 $ 1,517,701 $ 1,467,321 Nov $ 1,851,418 $ 1,806,171 $ 1,612,339 $ 1,447,596 $ 1,420,987 $ 1,362,551 Dec $ - $ 1,862,936 $ 1,748,989 $ 1,605,740 $ 1,488,693 $ 1,423,011 Jan $ - $ 2,125,525 $ 2,073,564 $ 1,792,034 $ 1,655,569 $ 1,640,741 Feb $ - $ 2,004,466 $ 1,990,104 $ 1,817,864 $ 1,748,280 $ 1,675,132 Mar $ - $ 1,780,454 $ 1,544,058 $ 1,500,014 $ 1,405,821 $ 1,327,303 Apr $ - $ 1,781,713 $ 1,696,815 $ 1,499,708 $ 1,454,787 $ 1,310,850 May $ - $ 1,950,586 $ 1,813,883 $ 1,629,482 $ 1,610,103 $ 1,506,256 Jun $ - $ 1,998,314 $ 1,864,533 $ 1,643,878 $ 1,547,919 $ 1,487,182 $ 9,888,565 $ 22,727,460 $ 21,022,850 $ 19,168,431 $ 18,343,008 $ 17,528,943 Estimated collection on 3% sales tax. Actual breakdown for half -penny collections for current month not yet available City of Owasso Monthly Use Tax Revenues Last Five Fiscal Years 2015 -2016 2014 -2015 2013 -2014 2012 -2013 2011 -2012 2010 -2011 Jul $ 72,360 $ 50,298 $ 78,705 $ 33,565 $ 41,491 $ 42,547 Aug 96,428 56,646 105,903 33,983 52,650 34,593 Sep 122,962 61,204 69,079 47,609 53,051 42,905 Oct 106,846 86,146 103,683 59,327 48,435 48,534 Nov 91,876 89,434 64,434 50,722 43,504 42,276 Dec 89,482 86,424 48,320 52,052 40,466 Jan 65,206 57,183 60,594 47,738 52,886 Feb 110,645 75,454 78,302 55,671 54,868 Mar 87,044 50,121 67,199 44,140 39,201 Apr 56,776 55,507 30,577 29,497 45,287 May 75,895 63,674 51,094 55,835 44,616 Jun" 98,093 42,884 75,139 41,989 33,512 $ 490,472 $ 926,869 $ 853,050 $ 626,431 $ 566,050 $ 521,690 "Increase in sales tax rate from 3% to 3.5% June 2015