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Home My WebLink About2015.11.17_OPGA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE Nu!1 _ IM OWASSO PUBLIC GOLF AUTHORITY City Clems ufflce Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, November 17, 2015 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes • November 3, 2015 Regular Meeting • November 10, 2015 Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date 10/31 /15 • Monthly Budget Status Report - October 2015 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, November 13, 2015. Sherry Bishdo', City Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 3, 2015 The Owasso Public Golf Authority met in regular session on Tuesday, November 3, 2015, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, October 30, 2015. 1. Call to Order Chair Jeri Moberly called the meeting to order at 8:16 pm. 2. Roll Call Present Absent Chair - Jeri Moberly None Vice -Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - October 20, 2015 Regular Meeting B. Approve claims Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $19,710.43. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None Owasso Public Golf Authority November 3, 2015 Page 2 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report- Pay Period Ending Date 10/17/15 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5-0 and the meeting adjourned at 8:17 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, November 10, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, November 10, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 pm on Friday, November 6, 2015. 1. Call to Order Mayor/Chair Moberly called the meeting to order at 6:00 pm. Present Mayor/Chair - Jeri Moberly Vice-Mayor/Vice-Chair - Lyndell Dunn Councilor/Trustee - Bill Bush Councilor/Trustee - Chris Kelley A quorum was declared present. 2. Discussion relating to Administrative items Absent Councilor/Trustee - Doug Bonebrake A. Procedure for citizens addressing the Council during a meeting B. Official Notice to Council agenda items C. Sewer Use (Fats, Oils & Greases) Ordinance - public meeting dates D. Stormwater utility billing for non-residential customers Sherry Bishop presented each item and discussion was held. 3. Discussion relating to City Manager items • Proposed recapture of a portion of the expiring Vision 2025 sales tax - Warren Lehr provided an election timeline update. • Capital Improvement Agreement with Tulsa County Board of Commissioners - Vision 2025 Projects - Mr. Lehr advised that agreements related to the approved projects using the excess Vision 2025 funds would be placed on the consent agenda upon receiving them from the Tulsa County Board of Commissioners. • Monthly Sales Tax Report - Sherry Bishop presented the sales tax report. • City Manager Report - Warren Lehr reminded of the Annual Veterans Parade to be held on Saturday, November 141h. 4. Discussion relating to code enforcement Mayor Moberly presented concerns with the ability to address code enforcement issues and discussion was held. 5. City Council/Trustee comments and inquiries None 6. Adjournment The meeting adjourned at 7:19 pm. Jeri Moberly, Mayor/ Chair Juliann M. Stevens, Minute Clerk Claims List 11 / 17/2015 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK WALMART-BEER 256.64 JPMORGAN CHASE BANK WALMART-FOOD 70.39 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 82.17 JPMORGAN CHASE BANK CLUB GLOVE -MERCHANDISE 199.90 JPMORGAN CHASE BANK SYSCO-FOOD 1,253,86 JPMORGAN CHASE BANK WALMART-FOOD 44.89 JPMORGAN CHASE BANK WALMART-FOOD 19.51 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 540.78 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 263.70 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 52.16 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 175.13 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 108.44 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE ORDER 305.4E JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 400.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 227.32 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 603.75 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 213,12 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 107.02 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 255,50 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 682.17 JPMORGAN CHASE BANK SYSCO-FOOD 696.16, JPMORGAN CHASE BANK EXEC COFFEE -BEVERAGES 42.94 BGR DAILY ACCT. IREIMB GOLF PETTY CASH 500.90 TOTAL OPGA 7,101.90 GOLF SHOP JPMORGAN CHASE BANK USPS-POSTAGE 12,20 TOTAL GOLF SHOP 12.20 CART OPERATIONS JPMORGAN CHASE BANK TIMMONS OIL -FUEL 626,12 TOTAL CART OPERATIONS 626.12 COURSE MAINT JPMORGAN CHASE BANK P & K EQUIP -TRIMMER HEAD 59.04 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP SHOP TOWELS 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 14.93 JPMORGAN CHASE BANK NEPTUNE-PUMP FITTING 104.83 VERIZON WIRELESS WIRELESS CONNECTION 40.01 CITY GARAGE LABOR/OVERHEAD CHGS - NOV 65.33 JPMORGAN CHASE BANK LOWES-SPACE HEATER 44.9E JPMORGAN CHASE BANK LOWES-PVC FITTINGS 10.48 JPMORGAN CHASE BANK LOWES-IRRIGATION SUPPLIES 75.49 JPMORGAN CHASE BANK MAIL THIS -BUSINESS CARDS 45.00 JPMORGAN CHASE BANK EVENTBEE-CONE REGISTRATIO 180.00 Page 1 Claims List 11 / 17/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount COURSE MAINT... JPMORGAN CHASE BANK EVENTBEE-CONF REGISTRATIO 180.00 JPMORGAN CHASE BANK HD SUPPLY -REPAIR CLAMP 49,71 JPMORGAN CHASE BANK NORTHERN TOOL -WATER PUMP 515.31 AT&T LONG DISTANCE PHONE BILL 1.87 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 41,51 OKLAHOMA STATE UNIVERSITY PATHOLOGYTEST 100.00 HOLLIDAY SAND & GRAVEL CO SAND 262.36 TOTAL COURSE MAINT 1,804,04 FOOD & BEV JPMORGAN CHASE BANK WALMART-SUPPLIES 16.92 JPMORGAN CHASE BANK MURPHY-SUPPLIES 337.28 JPMORGAN CHASE BANK SYSCO-SUPPLIES 183.98 JPMORGAN CHASE BANK SYSCO-SUPPLIES 150.20 TOTAL FOOD & BEV 688.38 GOLFADMIN AT&T LONG DISTANCE PHONE BILL 1.60 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 202.88 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 300.00 JPMORGAN CHASE BANK ACUSHNET-UNIFORM 162.40 JPMORGAN CHASE BANK ASSOC PARTS -BLOWER MOTOR 76.52 TOTAL GOLF ADMIN 743.40 10,976.0 FUND GRAND TOTAL OPGA GRAND TOTAL $10,976.04 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/31/15 Department Payroll Expenses Total Expenses Golf Shop Operations 2,533.93 3,996.59 Cart Operations 1,637.94 1,839.06 Golf Course Operations 11,151.79 16,073.63 Food & Beverage 2,440.62 3,868.27 General & Administration 3,177.90 4,827.51 FUND TOTAL 20,942.18 30,605.06 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of October 31, 2015 October 31, 2015 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES Golf shop fees 45,812 199,806 $ 572,300 34,91% Merchandise sales 9,115 51,489 140,000 36.78% COS --merchandise (7,193) (39,016) (100,000) 39.027o Cart Rental 9,793 52,354 125,000 41.88% Food & beverage 13,644 65,051 189,300 34.36% COS -- food & beverage (7,097) (31,197) (86,000) 36.28% Other Revenue 69 324 700 46.27% TOTAL OPERATING REVENUES $ 64,143 $ 298,811 $ 841,300 35.52% OPERATING EXPENSES Golf Shop $ (9,243) $ (41,777) $ (133,227) 31.36% Cart Operations (8,448) (42,884) (102,792) 41.72% Golf Course Maintenance (60,710) (241,483) (583,959) 41.35% Food & Beverage (9,120) (42,993) (126,559) 33.97% Golf Administration (17,260) (74,895) (224,364) 33.38% TOTAL OPERATING EXPENSES $ (104,781) $ (444,032) $ (1,170,901) 37,92% OPERATING INCOME (LOSS) $ (40,638) $ (145,222) $ (329,601) Transfer from General $ $ $ 350,000 0.00% TOTAL OTHER REVENUES $ $ $ 350,000 0.00% NET INCOME (LOSS) $ (40,638) $ (145,222) $ 20,399 FUND BALANCE (Budgetary Basis) Beginning Balance (3,502,970) (3,502,970) Ending Balance $ (3,648,192) $ (3,482,571)