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Home My WebLink About2015.11.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECE ED OWASSO PUBLIC WORKS AUTHORITY NOV Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, November 17, 2015 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • November 3, 2015 Regular Meeting • November 10, 2015 Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date 10/31/15 • Monthly Budget Status Report - October 2015 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, November 13, 2015. ter` /2irrlGt , &/u-n Sherry Bishdp�, City Clerk I i/ OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 3, 2015 The Owasso Public Works Authority met in regular session on Tuesday, November 3, 2015, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, October 30, 2015. 1. Call to Order Chair Jeri Moberly called the meeting to order at 8:14 pm. 2. Roll Call Present Absent Chair - Jeri Moberly None Vice - Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes- October 20, 2015 Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $464,429.31. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None Owasso Public Works Authority November 3, 2015 Page 2 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 10/17/15 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bush moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 8:15 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, November 10, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, November 10, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 pm on Friday, November 6, 2015. 1. Call to Order Mayor /Chair Moberly called the meeting to order at 6:00 pm. Present Mayor /Chair -Jeri Moberly Vice - Mayor /Vice- Chair- Lyndell Dunn Councilor /Trustee - Bill Bush Councilor /Trustee - Chris Kelley A quorum was declared present. 2. Discussion relating to Administrative items Absent Councilor /Trustee - Doug Bonebroke A. Procedure for citizens addressing the Council during a meeting B. Official Notice to Council agenda items C. Sewer Use (Fats, Oils & Greases) Ordinance - public meeting dates D. Stormwater utility billing for non - residential customers Sherry Bishop presented each item and discussion was held. 3. Discussion relating to City Manager items • Proposed recapture of a portion of the expiring Vision 2025 sales tax - Warren Lehr provided an election timeline update. • Capital Improvement Agreement with Tulsa County Board of Commissioners - Vision 2025 Projects - Mr. Lehr advised that agreements related to the approved projects using the excess Vision 2025 funds would be placed on the consent agenda upon receiving them from the Tulsa County Board of Commissioners. • Monthly Sales Tax Report - Sherry Bishop presented the sales tax report. • City Manager Report - Warren Lehr reminded of the Annual Veterans Parade to be held on Saturday, November 14th. 4. Discussion relating to code enforcement Mayor Moberly presented concerns with the ability to address code enforcement issues and discussion was held. 5. City Council /Trustee comments and inquiries None 6. Adjournment The meeting adjourned at 7:19 pm. Jeri Moberly, Mayor/ Chair Juliann M. Stevens, Minute Clerk Claims List 11/17/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount OPWA ADMINISTRATION JPMORGAN CHASE BANK HOME DEPOT - EXTINGUISHER 39.97 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 113.44 CITY GARAGE VEH PARTS PURCHASED- OCT 140.49 OWASSO CHARACTER COUNCIL, INC 2015 CHARACTER LUNCHEON 35.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 36.66 UNIFIRST HOLDINGS LP UNIFORM CLEANING 34.66 ZEE MEDICAL, INC FIRST AID SUPPLIES 45.00 TERMINIX PEST CONTROL 72.00 CITY GARAGE LABOR/OVERHEAD CHGS - NOV 152.41 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 20 76.98 JPMORGAN CHASE BANK CHARACTER TRAINING 27.14 JPMORGAN CHASE BANK LOCKE - TOILET SEATS 69.16 JPMORGAN CHASE BANK OCC- CHAMBER LUNCHEON 10.00 TREASURER PETTY CASH CHARACTER TRAINING 250.00 AT &T LONG DISTANCE PHONE BILL 20.44 JPMORGAN CHASE BANK IMEETING EXPENSE 38.73 TOTAL OPWA ADMINISTRATION 1,162.08 UTILITY BILLING TODD C. KIMBALL METER READER 689.40 TYRONE EUGENE DINKINS METER READER 283.20 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,400.27 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,607.80 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 88.19 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 1.53 TOTAL UTILITY BILLING 5,070.39 WATER JPMORGAN CHASE BANK JQUINTON- FAUCET 245.00 JPMORGAN CHASE BANK WELSCO - PLASMA CUTTER 2,425.00 CITY GARAGE VEH PARTS PURCHASED - OCT 938.70 JPMORGAN CHASE BANK HD SUPPLY - METER /ANTENNAS 633.00 JPMORGAN CHASE BANK HD SUPPLY -METER CAN /REGIS 112.59 JPMORGAN CHASE BANK HD SUPPLY - METERS 1,275.27 HD SUPPLY WATERWORKS, LTD. WATER METERS - METER REPL 104,544.00 CITY GARAGE LABOR/OVERHEAD CHGS - NOV 1,887.33 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.02 UNIFIRST HOLDINGS LP UNIFORM CLEANING 62.32 CITY OF TULSA UTILITIES WATER PURCHASE 97,692.50 CITY OF TULSA UTILITIES WATER PURCHASE 195,050.94 JPMORGAN CHASE BANK RAINFLOW- GUTTERING 3,600.00 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.60 JPMORGAN CHASE BANK TRANSCO -PPE 78.16 JPMORGAN CHASE BANK HD SUPPLY -METER CANS 1,408.00 JPMORGAN CHASE BANK HO SUPPLY -METER SETTER 1,093.00 JPMORGAN CHASE BANK HD SUPPLY -CORP STOP /CAN 551.43 Page 1 Claims List 11/17/2015 Budget Unit Title Vendor Name Payable Description Payment Amount WATER... JPMORGAN CHASE BANK HD SUPPLY -20' ANTENNA 80.00 JPMORGAN CHASE BANK HD SUPPLY- REGISTER 164.00 JPMORGAN CHASE BANK HD SUPPLY - TAPPING SADDLES 306.57 JPMORGAN CHASE BANK YELLOWHOUSE -WATER PUMP 672.78 JPMORGAN CHASE BANK YELLOWHOUSE -PARTS 664.11 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 20 105.77 FLEETCOR TECHNOLOGIES FUELMAN - OCT, 2015 1,369.79 TOTAL WATER 415,045.88 WASTEWATER TREATMENT FLEETCOR TECHNOLOGIES FUELMAN - OCT, 2015 598.60 JPMORGAN CHASE BANK HD SUPPLY -PARTS 116.88 JPMORGAN CHASE BANK TRANSCO -PPE 78.16 JPMORGAN CHASE BANK HACH- STORAGE SOLUTION 22.78 JPMORGAN CHASE BANK HACH- REAGENT 328.27 JPMORGAN CHASE BANK HACH - SOLUTIONS 108.26 JPMORGAN CHASE BANK HACH - AMMONIA TESTING 70.69 JPMORGAN CHASE BANK HACH - AMMONIA TESTING 58.77 JPMORGAN CHASE BANK HARBOR FREIGHT - CASTERS 55.96 JPMORGAN CHASE BANK GRAINGER - STRAINER 31.32 JPMORGAN CHASE BANK TERMINIX -PEST CONTROL 63.00 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 59.97 AT &T LONG DISTANCE PHONE BILL 1.80 JPMORGAN CHASE BANK GREEN COUNTRY - TESTING 95.00 JPMORGAN CHASE BANK GREEN COUNTRY - TESTING 95.00 JPMORGAN CHASE BANK GREEN COUNTRY - TESTING 45.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 54.25 JPMORGAN CHASE BANK BUMP28UMP- COOLANT 27.50 JPMORGAN CHASE BANK GRAINGER- GREASE 6.02 UNIFIRST HOLDINGS LP UNIFORM CLEANING 62.44 CITY GARAGE LABORIOVERHEAD CHGS - NOV 937.75 JPMORGAN CHASE BANK GREEN CO TEST - TESTING 55.00 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK OREILLY- FILTERS 102.94 JPMORGAN CHASE BANK OREILLY- GREASE 34.90 GREELEY & HANSEN, LLC LBX 619776 ENGIENEERING SERVICES 1,819.25 CITY GARAGE VEH PARTS PURCHASED - OCT 17.92 JPMORGAN CHASE BANK ATWOOD- GLOVES 12.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 10.85 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 79.96 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,609.30 JPMORGAN CHASE BANK LOWES- BOLT /NUT 1.82 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 11.75 JPMORGAN CHASE BANK BUMP2BUMP- BOLTSM/ASHERS 21.40 JPMORGAN CHASE BANK BUMP28UMP - BELTS /FILTERS 159.40 Page 2 Claims List 11/17/2015 Budget Unit Title Vendor Name Payable Description jPayment Amount WASTEWATER TREATMENT... JPMORGAN CHASE BANK ACADEMY - LANDING NET 29.99 JPMORGAN CHASE BANK PIKEPASS -FEES 7.80 TOTAL WASTEWATER TREATMENT 7,972.71 WASTEWATER COLLECTION! JPMORGAN CHASE BANK PIKEPASS -FEES 3.80 JPMORGAN CHASE BANK HD SUPPLY - MANHOLE REPAIR 110.00 JPMORGAN CHASE BANK HD SUPPLY - MANHOLE REPAIR 152.00 OMEGA RAIL MANAGEMENT, INC. PIPELINE ENCROACHMENT 300.00 JPMORGAN CHASE BANK LOWES -TOOLS 45.71 JPMORGAN CHASE BANK LOWES -PARTS 18.37 CITY GARAGE VEH PARTS PURCHASED - OCT 20.91 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 166.54 VERIZON WIRELESS WIRELESS CONNECTION 80.02 CITY GARAGE LABOR/OVERHEAD CHGS - NOV 1,355.91 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.65 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.65 JPMORGAN CHASE BANK LOWES -LOCKS 83.88 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 17.65 JPMORGAN CHASE BANK LOWES- DISINFECTANT 4.49 JPMORGAN CHASE BANK TRANSCO -PPE 78.16 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 592.17 FLEETCOR TECHNOLOGIES FUELMAN - OCT, 2015 713.57 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 20 202.48 JPMORGAN CHASE BANK J & R EQUIP - RODDER REPAIR 548.75 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 142.97 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 257.38 TOTAL WASTEWATER COLLECTIONS 5,006.06 REFUSE COLLECTIONS JPMORGAN CHASE BANK SUMMIT TRUCK -FUEL PUMP 7122 JPMORGAN CHASE BANK FLEETPRIDE -BRAKE CHAMBERS 95.27 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 20 2,733.51 JPMORGAN CHASE BANK KIM'S INT'L- METALLINE 42.39 JPMORGAN CHASE BANK KIMS INT'L- PACKER HOSES 91.74 FLEETCOR TECHNOLOGIES FUELMAN - OCT, 2015 21725.73 JPMORGAN CHASE BANK BUMP28UMP -AIR LINE 7.31 JPMORGAN CHASE BANK TRANSCO -PPE 78.16 TREASURER PETTY CASH REFUSE TRUCK TAG 60.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 80.66 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 CRANE CARRIER COMPANY DROP AXEL CHAMBER 114.57 CRANE CARRIER COMPANY VALVE,ABS 919.22 COVANTA LANCASTER, INC REFUSE TIPPING FEES 4,740.17 UNITED ENGINES, LLC 2016 CNG AUTOMATED REFUSE 329,510.29 CITY GARAGE LABOR /OVERHEAD CHGS - NOV 6,488.33 Page 3 Claims List 11/17/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount REFUSE COLLECTIONS... VERIZON WIRELESS WIRELESS CONNECTION 29.65 CITY GARAGE VEH PARTS PURCHASED - OCT 2,473.80 LENOX WRECKER SERVICE INC TOWING 462.50 JPMORGAN CHASE BANK UNITED ENGINES- INSPECTION 1,060.80 JPMORGAN CHASE BANK PIKEPASS -FEES 12.90 TOTAL REFUSE COLLECTIONS 351,841.93 RECYCLE CENTER CITY GARAGE VEH PARTS PURCHASED - OCT 416.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.05 CITY GARAGE LABORIOVERHEAD CHGS - NOV 427.08 UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.05 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 997.46 TOTAL RECYCLE CENTER 1,862.64 787,961.6 FUND GRAND TOTAL OPWA GRAND TOTAL $787,961.69 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10131/15 Department Payroll Expenses Total Expenses OPWA Administration 9,764.60 14,637.93 Utility Billing 5,226.40 9,304.02 Water 13,450.90 23,281.32 Wastewater 11,515.61 20,703.11 Wastewater Collection 8,851.68 14,482.11 Refuse 12,262.27 19,162.81 Recycle Center 960.00 1,534.80 FUND TOTAL 62,031.46 103,106.10 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2015 -2016 Budgetary Basis Statement of Revenues & Expenses As of October 31, 2015 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS MONTH TO -DATE YEAR TO -DATE PERCENT BUDGET OF BUDGET $ 480,249 $ 2,090,282 $ 5,337,700 39.16% 325,285 1,296,108 3,807,310 34.04% 162,259 654,139 2,027,670 32.26% 21,586 86,979 276,325 31.48% 989,379 4,127,508 11,449,005 36.05% $ (50,648) $ (346,024) $ (820,218) 42.19% (32,906) (128,053) (417,831) 30.65% (340,192) (1,575,324) (4,406,864) 35.75% (137,910) (573,157) (1,745,910) 32.83% (100,238) (325,348) (1,855,113) 17.54% (266,901) (1,218,428) (3,460,100) 35.21% (928,796) (4,166,335) (12,706,036) 32.79% 60,583 (38,827) (1,257,031) $ 860 $ 3,780 $ 20,000 18.90% 721 6,071 12,275 49.46% - 124,950 265,735 47.02% - (100,000) (400,000) 25.00% 1,580 34,801 (101,990) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ $ 198,960 $ 529,260 Expenditures of long -term debt (198,260) (528,960) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES - 700 300 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL- Beginning Balance WORKING CAPITAL - Ending Balance $ 62,164 $ (3,326) $ (1,358,721) 1,867,540 1,867,540 $ 1,864,214 $ 508,819