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Home My WebLink About2015 22_ODOT Bridge Inspection_2015.11.17CITY OF OWASSO, OKLAHOMA RESOLUTION 2015 -22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AUTHORIZING THE MAYOR TO EXECUTE A RESOLUTION CONCERNING BRIDGE INSPECTION RESPONSIBILTY BY LOCAL GOVERNMENT FOR COMPLIANCE WITH NATIONAL BRIDGE INSPECTION STANDARDS FOR BRIDGE INSPECTION CONTRACTS FOR APRIL 1, 2016 TO MARCH 31. 2017. WHEREAS, the City of Owasso has the responsibility of bridge maintenance and safety inspections; and WHEREAS, the City of Owasso has the following options: (1) Select one of ODOT's prequalified engineering firms. (2) Elect to do bridge safety inspections with our own forces using inspection teams and an oversight engineer fully qualified as mandated by the NBIS (National Bridge Inspection Standards) (3) Use the same consultant as Tulsa or Rogers County (4) Let ODOT make our selection NOW, THEREFORE, BE It RESOLVED, by the City of Owasso that it is their desire to select Option #1 and choose Guy Engineering, Tulsa Oklahoma as the engineer responsible for city bridge inspections as approved by the Oklahoma Department of Transportation. APPROVED AND ADOPTED this 17th day of November, 2015, by the City Council of the City of Owasso, Oklahoma. G�� ( OF U ; :a A��-i"OOV71Cigi O Attest: Ok <,7H0 \ARP Sherry Bishop, qty Clerk Approved As To Form: Julie ombardi, City Attorney J oberly, Mayor OKLAHOMA DEPARTMENT OF TRANSPORTATION ia�eT 2001 V.E. 21" Street Oklahoma City, OK 73105 -3204 September 25, 2015 Dear City Official: Re: Letter of Choice for City Bridge Inspection Contracts The Oklahoma Department of Transportation (ODOT) has prequalified consulting forms to perform Local Government bridge safety inspections based on qualifications mandated by the National Bridge Inspection Standards (NBIS). It is anticipated the new routine Local Government bridge inspection contracts will start April 1, 2016 and extend to March 31, 2018. This will be a two year contract. A list of the prequalified inspection firms is provided. Funding will be 100% Federal fiords. To comply with the National Bridge Inspection Standards and avoid federal -aid sanctions, all the Local Governments are required to do one of the following by December 1, 2015: (1) Select one of the consulting fums on the attached "Qualified Consultant List". You will be required to evaluate the Consultant's Letter of Interest (LOI) and the Consultant's response packet to determine which firms to interview. Please refer to the following web site: hftp://www.okladot.state.ok.us/proimqmttoff system bridge inspection consultants 2015 You must interview a minimum of three (3) fums and make your selection from the attached list of qualified inspection consultants. Phone interviews are acceptable, but we must have documentation from the interviews including who was on the committee, interview questions, and the ranking matrix that you had for the three (3) or more Consulting firms with their final composite scores. The interview committee must have three or more persons on it. Each member of the interview committee will needto sign a nondisclosure form (Please refer to the enclosures for a copy of this form). (2) You may elect to do bridge safety inspections with your own forces provided the bridge inspectionteams and program manager are fully qualified as mandated by the NBIS (National Bridge Inspection Standards -please refer to attached NBIS requirements) and as approved by ODOT Bridge Division. Payment will be based on actual rates and payroll additive for benefits, etc., and vehicle mileage rates. (3) Use the same farm that the County selects. (4) Let ODOT select for you. You are respectfully requested to make your choice before December 1, 2015, by Resolution stating your choice as noted above. In order to obtain the required contract signatures, ourApril time line is very tight. It is critical that we receive your resolution in a timely manner. Ifwe do not hear from you by December 1, 2015, we will make the selection for you. Please note that, once you selectyour bridge inspection team, no changes can be made until the next contractual period. Please send one copy ofyour resolution to the appropriate f-eld division office and one copy to the following address: Mr. Brad Smith, Purchasing Oklahoma Department of Transportation 200 NE 21' Street Oklahoma City, 01( 73105 -3204 Fax: (405) 522 -1804 Email: btsmith @odot.org Div 1: (918) 687 -5407 Div 2: (580) 298 -3371 Div 3: (580) 332 -1526 Div 4: (580) 336 -7340 Div 5: (580) 323 -1431 Div 6: (580) 735 -2561 Div 7.' (580) 255 -7586 Div 8: (918) 838 -9933 Once we receive your choice as noted above, the Department will contract with the consultant to do the bridge inspections. Please feel free to contact the Oldahoma Department of Transportation Field Division Office in your area or Shannon Sheffert in Local Government Division at (405) 521 -2553 or Walt Peters or Wes Kellogg in the Bridge Division at (405) 521 -2606 with any questions you may have. When contacting the Field Divisions, ask for the County Bridge Coordinator. Yours sincerely, Steve Jacobi, P.E. Bridge Engineer SJ /wp Enclosures cc: Director Field Division Engineers Chief Engineer Project Management Division Director of Operations Local Government Division Director of Engineering FHWA County Bridge Coordinators ACCO Prequatified Inspection Consultants Purchasing QUALIFIED CONSULTANT LIST EC -1683 Prequailned Consultants Contact Office Phone Ceti Phone E -mail Burgess & Nipie, Inc. Mark Bernhardt (614) 459 -2050 (614) 570 -3558 mark bernhardtPburaessniote.com CEC Corporation Aaron Finley (405) 753 -4620 (405) 651.0490 aaron.finlev(oliconnectcec.com Guy Engineering Aaron Peck (918) 437.0282 (918) 808 -6547 aaronoriuvenor.com Leldos Engineering, LLC Sue Tryon (918) 599 4242 (918) 232 -5786 susan.o.irvonCdleidos com H. W. Lochner Brent Bolerjack (406) 418 -5682 (405) 625.4088 bboleriack@hwlochnercom Infrastructure Engineers, Inc. Michael Dukes (405) 757 -2361 (864) 431.0572 mdukes godel com MKEC Engineering Sri Koneru (405) 842.8658 (405) 761 -8620 skoneru(a�mkec com Oliar and Oiler Engineering Lynn Shoemake (405) 364 -0281 (405) 919 -8353 LvnnPollarandollarcom Clasen Associates Jimmy Sparks (405) 242 -6607 (405) 435 -4504 isoarksftolssonassociates.com TranSystems Corporation Matt Johnson (816) 329 -8676 (816) 854 -9662 milohnson antransyslems.cor8 Additional Information pertaining to the consultants can be found at the following address: httplI mokladot. state.ok.ustprojmgmtloff_system_ bridge _inspection_consu)tants_2015 III i- I_ \ ,I '''` - a III ! I I � _� - I � 16 � •- / \� - ,! ��II1�� t I °` I _ o�� ff�IITTII Ijr I �� i 0 ' , -7 \ b -7-1 NEW Id R16 -' t��rr�.. 11_11 I'— 1— I ^I 1 '`i 1 r % f I'1 .1s ow _ _ _ '�yr I _ L ! L6I 1 _ ow DK 10 1-7 09OW 15 OW iT 11 01, VI I i �3 ONh/ - _ i 10 • 1.1212iW \'!III = 12 �Y 9,W) I_ I, I` �� r _ r ` -41 I = 11' I _ I 1 _ _ •_ 1 z i I I I.-i 160 OV4 U- l Y I OIA - �I L\ LEGEND • BRIDGE O • DRAINAGE PIPE SCALE: 1" -2000' North 2016 -17 ODOT BRIDGE INSPECTION PROJECT CITY OF OWASSO LOCATION MAP 1 t 1 N. Maid Street P.O. Box 180 Owasso, OK 74055 918.376.1500 11/10/2015 On-motyvva out Limits. TO: FROM: SUBJECT: DATE: The Honorable Mayor and City Council City of Owasso H. Dwayne Henderson, P.E. City Engineer APPROVED By COOVC/L ivuV I? CUIg Annual ODOT Bridge Inspection Program - Consultant Selection November 13, 2015 BACKGROUND: Similar to other communities and counties throughout the state, the City of Owasso participates in the Oklahoma Department of Transportation (ODOT) Bridge Inspection Program. Under this program, ODOT considers any drainage structure wider than 20' to be a bridge. In Owasso, there are 21 such structures. In the past, the City has been required to select one of three options: (1) Secure a consultant for the inspection services from a pre - qualified list and participate with ODOT in funding the program; (2) Perform our own inspections with a National Bridge Inspection Standard (NBIS) engineer; or (3) use the some consultant as the county (we have bridges in both Tulsa and Rogers counties). Historically, the City of Owasso has chosen Option 1, which until 2011 ODOT funded 80% to the City funded 20% match. However, since 2012, ODOT has funded 100% of the inspections. ODOT requires each municipality to pass a resolution declaring which inspection option they have chosen. The three firms that have been selected by staff to interview for this round of inspections are: Guy Engineering Service, Inc., Tulsa, OK Leidos, Tulsa, OK CEC Corporation, Oklahoma City, OK In mid - November, staff interviewed the above mentioned engineering firms. Based on the information provided by each firm, Guy Engineering Services, Inc., Tulsa, Oklahoma, was selected as the most qualified firm to perform the bridge inspection service. FUNDING: 100% funding is provided by ODOT. RECOMMENDATION: Staff recommends approval of Resolution 2015 -22 confirming the selection of Guy Engineering Services, Inc., Tulsa, Oklahoma as the consultant for the Bi- annual ODOT Bridge Inspection Program for the City of Owasso. ATTACHMENTS: Resolution 2015 -22 ODOT correspondence Location Map of Owasso bridges