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Home My WebLink About2012.03.06_City Council AgendaAgenda File PUBLIC NOTICE OF THE MEETING Gr inc OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: March 6, 2012 TIME: 6:30 P.M. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, March 2, 2012. Sh ry Bishop, Cit Jerk AGENDA Call to Order Mayor Doug Bonebrake 2. Invocation Pastor Jeff Smith, Youth Pastor at Friendship Baptist Church 3. Flag Salute 4. Roll Call S. Presentation of the Character Trait of Compassion Scott Pallett, Character Council Member 6. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the February 21, 2012 Regular Meeting Attachment # 6 -A B. Approval of Claims Attachment # 6 -B 7. Consideration and appropriate action relating to items removed from the Consent Agenda Owasso City Council March 6, 2012 Page 2 8. Consideration and appropriate action relating to a request to declare vehicles as surplus to the needs of the City of Owasso Mr. Warren Lehr Attachment #8 Staff recommends City Council declare one 1994 Chevrolet Caprice and one 1991 Chevrolet Corsica as surplus and approve the minimum value to be utilized for eBay auctioning. 9. Consideration and appropriate action relating to a request to approve a workers' compensation settlement Ms. Michele Dempster Attachment #9 Staff recommends City Council approval and authorization for payment of the court - ordered workers' compensation settlement for Matthew Morton in the total amount of $35,900. 10. Report from City Manager 11. Report from City Attorney 12. Report from City Councilors 13. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 14. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, February 21, 2012 The Owasso City Council met in regular session on Tuesday, February 21, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, February 17, 2012. ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:30 p.m. ITEM 2 INVOCATION The invocation was offered by Pastor James Stotts of Fellowship Tabernacle ITEM 3 FLAG SALUTE Councilor Cataudella led the flag salute ITEM 4 ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor Bryan Stovall, Vice Mayor Steve Cataudella, Councilor (left at 7:09 pm) Charlie Brown, Councilor Patrick Ross, Councilor A quorum was declared present STAFF Sherry Bishop, Acting City Manager Julie Lombardi, City Attorney ITEM 5 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the February 7, 2012 Regular Meeting and the February 14, 2012 Special Meeting B. Approval of Claims C. Acknowledge receipt of the monthly budget status report D. Approval of Normal Retirement Benefits from the City's Oklahoma Municipal Retirement Fund (OMRF) Plan for Shirley Mitchell Mr. Ross moved, seconded by Mr. Brown to approve the Consent Agenda with claims totaling $128,006.70. Also included for review were the healthcare self- insurance claims report and payroll payment report for pay period 02/11/2012. YEA: Brown, Ross, Cataudella, Bonebrake NAY: None Motion carried 4 -0 Owasso City Council February 21, 2012 ITEM b CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item ITEM 7 PUBLIC SERVICE OF OKLAHOMA PRESENTATION - GRID SMART UPDATE Mr. Derek Lewellen of American Electric Power presented an update on the Grid Smart Project. ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO APPROVE THE PURCHASE OF A TANKER TRUCK FOR THE FIRE DEPARTMENT Chief Garrett presented the item recommending City Council approval to purchase one new water tanker truck from Jon's Mid America Fire Apparatus /KME of Rogersville, Missouri in the amount of $189,424 including trade -in and pre - payment options. After discussion, Mr. Cataudella moved, seconded by Mr. Brown to approve the purchase of a water tanker truck, as recommended. YEA: Cataudella, Brown, Ross, Bonebrake NAY: None Motion carried 4 -0 ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO APPROVE THE FINAL PLAT FOR LAKE VALLEY V, PHASE I Mr. Stephenson presented the item recommending City Council approval of the final plat for Lake Valley, V, Phase I, consisting of seventy -eight (78) lots in five (5) blocks. After discussion, Mr. Cataudella moved, seconded by Mr. Ross to approve the final plat for Lake Valley, V, Phase I, as recommended. YEA: Ross, Brown, Cataudella, Bonebroke NAY: None Motion carried 4 -0 ITEM 10 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO APPROVE ORDINANCE NO. 1001 ACCEPTING FEMA REVISED FLOOD PLAIN MAPS Mr. Henderson presented the item recommending City Council approval of Ordinance No. 1001, accepting FEMA revised Flood Plain Maps. After discussion, Mr. Cataudella moved, seconded by Mr. Brown to approve Ordinance No. 1001, as recommended. YEA: Cataudella, Brown, Ross, Bonebrake NAY: None Motion carried 4 -0 Mr. Cataudella left the meeting at 7:09 p.m 2 Owasso City Council February 21, 2012 IFEM 11 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO APPROVE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF OWASSO AND TULSA COUNTY AND THE AUTHORIZATION FOR THE MAYOR TO EXECUTE THE AGREEMENT Mr. Feary presented the item recommending City Council approval of an Interlocal Agreement between the City of Owasso and Tulsa County for the purpose of paving assistance related to the 2012 Street Rehabilitation Project and authorization for the Mayor to execute the agreement. After discussion, Mr. Brown moved, seconded by Mr. Ross to approve the Interlocal Agreement, as recommended. YEA: Brown, Ross, Bonebrake NAY: None Motion carried 3 -0 ITEM 12 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO DECLARE SKATE PARK EQUIPMENT AS SURPLUS Mr. Langford presented the item recommending City Council approval to declare skate park equipment as surplus to the needs of the City of Owasso and authorization to auction items on eBay. After discussion, Mr. Ross moved, seconded by Mr. Brown to declare skate park equipment as surplus and to authorize the auction of items on eBay, as recommended. YEA: Ross, Brown, Bonebrake NAY: None Motion carried 3 -0 ITEM 13 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF RESOLUTION NO. 2012 -02, DESIGNATING THE CITY MANAGER AS THE SETTLEMENT REPRESENTATIVE FOR THE SETLLEMENT CONFERENCE SCHEDULED FOR APRIL 17, 2012 IN THE LITIGATION STYLED ADAMS V. CITY OF OWASSO, ET AL., AND ADDITIONALLY GRANTING FULL AND FINAL SETTLEMENT AUTHORITY IN THIS ACTION TO THE CITY MANAGER FOR PURPOSES OF THE SETTLEMENT CONFERENCE Ms. Lombardi presented the item recommending City Council approval of Resolution No. 2012- 02. After discussion, Mr. Brown moved, seconded by Mr. Ross to approve Resolution No. 2012 -02, as recommended. YEA: Brown, Ross, Bonebrake NAY: None Motion carried 3 -0 ITEM 14 REPORT FROM CITY MANAGER Mr. Fowler presented the Strong Neighborhood Report ITEM 15 REPORT FROM CITY ATTORNEY No report Owasso City Council ITEM 16 REPORT FROM CITY COUNCILORS February 21, 2012 Mr. Brown announced the efforts of the Owasso Taxpayer Alliance to raise $50,000 to benefit the Police Department. ITEM 17 NEW BUSINESS None ITEM 18 ADJOURNMENT Mr. Brown moved, seconded by Mr. Ross, to adjourn YEA: Ross, Brown, Bonebrake NAY: None Motion carried 3 -0 and the meeting was adjourned at 7:37 p.m. Ashley Hickman, Minute Clerk 4 Doug Bonebrake, Mayor Claims List 3/6/2012 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL TREASURER PETTY CASH CC REFUND /GC HOMESCHOOL 100.00 TREASURER PETTY CASH CC REFUND /BRUSENBURG 50.00 TREASURER PETTY CASH CC REFUND /FAIRWAYS HOA 50.00 TREASURER PETTY CASH CC RESERV REFUND /FAIRWAYS 45.00 TREASURER PETTY CASH AC TRAP REFUND 40.00 TREASURER PETTY CASH CC REFUND /SEN 50.00 TREASURER PETTY CASH CC REFUND /NICHOLS 50.00 TREASURER PETTY CASH CC REFUNDIBELT 50.00 TREASURER PETTY CASH CC REFUND /HODGE 50.00 TREASURER PETTY CASH CC REFUNDIGERBER 50.00 TOTAL GENERAL 535.00 GF - SEP ARRA CNG GRANT BLUE ENERGY FUELS, LLC CNG FUEL STA & FUEL CONVE 6,139.41 BLUE ENERGY FUELS, LLC CNG FUEL STA & FUEL CONVE 38,740.00 TOTAL GF - SEP ARRA CNG GRANT 44,879.41 MUNICIPAL COURT TERA FOWLER TUITION REIMBURSEMENT 464.55 RICH & CARTMILL NOTARY RENEWAL 30.00 CHARLES N. ROMANS BAILIFF SERVICES 280.00 TOTAL MUNICIPAL COURT 774.55 MANAGERIAL JPMORGAN CHASE BANK MEETING EXPENSE 121.98 JPMORGAN CHASE BANK MEETING EXPENSE 131.33 JPMORGAN CHASE BANK MEETING EXPENSE 18.77 BAILEY RANCH GOLF CLUB PRESS CONFERENCE 125.00 JPMORGAN CHASE BANK EMPLOYEE RECOGNITION 280.00 JPMORGAN CHASE BANK TULSA METRO CHAMBER -FEE 160.00 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 66.28 JPMORGAN CHASE BANK THOMPSON WST- PUBLICATION 188.00 TREASURER PETTY CASH MEETING EXPENSE 10.00 JPMORGAN CHASE BANK COMMUNITY RELATIONS 93.37 TOTAL MANAGERIAL 1,194.73 FINANCE TREASURER PETTY CASH MILEAGE REIMBURSEMENT 6.66 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 8.60 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 4.74 TREASURER PETTY CASH MILEAGE REIMBURSEMENT 106.73 TOTAL FINANCE 126.73 HUMAN RESOURCES JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 1579 JPMORGAN CHASE BANK CHARACTER INITIATIVE 39.80 JPMORGAN CHASE BANK MEETING EXPENSE 19.81 JPMORGAN CHASE BANK CHARACTER BULLETINS 557.20 Page 1 Claims List 3/6/2012 Budget Unit Title Vendor Name Payable Description Payment Amounl TOTAL HUMAN RESOURCES 632.00 HR- CHARACTER INITIATIVE A N Z SIGNS & SHIRTS, INC CHARACTER INITIATIVE 864.00 A N Z SIGNS & SHIRTS, INC CHARACTER INITIATIVE 665.00 TOTAL HR- CHARACTER INITIATIVE 1,529.00 GENERAL GOVERNMENT MCAFEE & TAFT LEGAL 484.00 CINTAS CORPORATION BLANKET PO CARPET /MAT CLE 37.16 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 31.68 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 158.40 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 63.36 OFFICE OFTULSA COUNTYASSESSOR VISUAL INSPECTION 198.39 JPMORGAN CHASE BANK BLUEGRASS VOICE -PHONE 240.00 AEP /PSO ELECTRIC USE 2,275.35 TREASURER PETTY CASH FILING FEE 17.00 XEROX CORPORATION COPIER SERVICE 784.84 XEROX CORPORATION COPIER SERVICE 8.63 IKON OFFICE SOLUTIONS, INC COPIER SERVICE 574.46 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 63.36 TOTAL GENERAL GOVERNMENT 4,936.63 COMMUNITY DEVELOPMENT CHASE BANK MEETING EXPENSE 28.49 JJPMORGAN SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 12.78 TOTAL COMMUNITY DEVELOPMENT 121.25 ENGINEERING JAMAR TECHNOLOGIES, INC TRAFFIC COUNTERS 4,294.00 JPMORGAN CHASE BANK OFFICE DEPOT- FURNITURE 510.74 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.20 JPMORGAN CHASE BANK ARC - PLOTTER PAPER 213.54 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 31.68 TREASURER PETTY CASH TOLL FEES 8.00 JPMORGAN CHASE BANK THOMPSON GENERAL - APPAREL 94.99 JPMORGAN CHASE BANK HOME DEPOT -SPACE HEATER 49.97 TOTAL ENGINEERING 5,229.32 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK GLOBALGOV - FLASHDRIVES 49.03 USA MOBILITY WIRELESS, INC PAGER USE 8.70 SPRINT SPRINT CARDS 39.99 JPMORGAN CHASE BANK BEST BUY - BATTERY 119.17 JPMORGAN CHASE BANK GODADDY.COM- CERTIFICATION 539.97 JPMORGAN CHASE BANK GODADDY.COM -WEB DOMAIN 21.41 Page 2 Maims List 3/6/2012 Budget Unit Title Vendor Name Payable Description Payment AmOUnl INFORMATION TECHNOLOGY JPMORGAN CHASE BANK GODADDY.COM- REGISTRATION 4.99 JPMORGAN CHASE BANK LOGMEIN- SUBSCRIPTION 400.00 JPMORGAN CHASE BANK I.(Ir;MFIN -I ICFNCF SUPPORT drIVIUMU IN UMAat bAINK HOME DEPOT - SUPPLIES 69 JPMORGAN CHASE BANK LIGHTING -LIGHT BULBS 113 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 2 WAYNE R. GAYLORD INSTALL ELECTRIC RECEPT 66 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19 JPMORGAN CHASE BANK LOCKE SUPPLY - OUTLET PLUGS 25 SPRINT SPRINT CARDS 79 JPMORGAN CHASE BANK LOWES- TRASHCANS 19 JPMORGAN CHASE BANK FIREY BROS -PARTS 10 JPMORGAN CHASE BANK LOWES- SUPPLIES 7 ORGAN CHASE BANK LOWES -HOOK: _P /PSO ELECTRIC USE & B DIRT PIT SANDY LOAM POLICE-JAG - MDT TURN -KEY MOBILE, INC (2) PANASONIC TOUGHBOOKS 6,906 TOTAL POLICE - JAG - MDT Page 3 JPMORGAN CHASE BANK SAFETY SUPPLY - APPAREL 744 DONALD L. TAYLOR KEYS 59 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY12 147 JPMORGAN CHASE BANK TRAINING EXPENSE 16 JPMORGAN CHASE BANK MEEKS GROUP - DECALS 40 JPMORGAN CHASE BANK MEETING EXPENSE 121 AEP /PSO ELECTRIC USE 1,542 USA MOBILITY WIRELESS, INC PAGER USE 76 JPMORGAN CHASE BANK UPS - SHIPPING 94 JPMORGAN CHASE BANK ALL ABOUT MUSIC - TRUMPET 300 JPMORGAN CHASE BANK USPS- POSTAGE 4 JPMORGAN CHASE BANK PEAVY CORP- SUPPLIES 56 JPMORGAN CHASE BANK WALMART- HEADLIGHT 47 JPMORGAN CHASE BANK THOMAS &MEANS LAW- SEMINAR 500 TOTAL POLICE SERVICES 3,796. POLICE-JAG - MDT TURN -KEY MOBILE, INC (2) PANASONIC TOUGHBOOKS 6,906 TOTAL POLICE - JAG - MDT Page 3 Claims List 3/6/2012 Budget Unit Title I Vendor Name Payable Description Payment Amount CHEROKEE NATION GRANT IFLEET DISTRIBUTORS EXPRESS K -9 EQUIPMENT FOR VEHICLE 2,034.00 TOTAL CHEROKEE NATION GRANT 2,034.00 TULSA CTY DA REVOLV DRU( JPMORGAN CHASE BANK WORLD EYE CAM -PROF DVR 599.00 JPMORGAN CHASE BANK PHOTO CRAFT -LENS 1,499.00 JPMORGAN CHASE BANK AMAZON - DIGITAL CAMERA 922.00 JPMORGAN CHASE BANK WALMART-MEMORY CARDS 53.88 JPMORGAN CHASE BANK ESPYMALL -DVR CAMERA 564.39 JPMORGAN CHASE BANK OTTER CREEK - CAMERA 84.99 JPMORGAN CHASE BANK JLM MERCH- DIGITAL VID REC 595.00 TOTAL TULSA CTY DA REVOLV DRUG -- 4,318.26 POLICE COMMUNICATIONS JPMORGAN CHASE BANK STITCH OF ART - APPAREL 100.00 JPMORGAN CHASE BANK BAUDVILLE - AWARDS 80.90 USA MOBILITY WIRELESS, INC PAGER USE 8.70 JPMORGAN CHASE BANK BAUDVILLE- AWARDS 29.80 JPMORGAN CHASE BANK BAUDVILLLE- AWARDS 35.20 AEP /PSO ELECTRIC USE 134.69 JPMORGAN CHASE BANK WALMART- PRISONER MEALS 146.71 DEPARTMENT OF PUBLIC SAFETY OLETS USER FEE 450.00 LANGUAGE LINE SERVICES TRANSLATION SERVICES 16.55 SOUTHERN RUBBER STAMP CO., INC. INOTARY STAMP - WILEMAN 38.50 TOTAL POLICE COMMUNICATIONS 1,041.05'' ANIMAL CONTROL ANNE K. KARN SPAYING AND NEUTERING 650.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 257.50 JPMORGAN CHASE BANK ANZ SIGNS -SIGN 25.00 JPMORGAN CHASE BANK ANZ SIGNS - LETTERING 10.00 JPMORGAN CHASE BANK MED VET- SUPPLIES 378.87 AEP /PSO ELECTRIC USE 386.82 JPMORGAN CHASE BANK ZOETEK MED SUP - SUPPLIES 32.55 TOTAL ANIMAL CONTROL 1,740.74 FIRE SERVICES JPMORGAN CHASE BANK TRAVEL EXPENSE 4.44 JPMORGAN CHASE BANK LOCKE SUPPLY -BULBS 26.81 JPMORGAN CHASE BANK LOWES- SUPPLIES 50.63 AEP /PSO ELECTRIC USE 1,618.07 JOHN D. HORTON ENGINE REPAIR 306.00 JPMORGAN CHASE BANK AMAZON -BOOKS 34.14 JPMORGAN CHASE BANK OKLAHOMA POLICE- APPAREL 19.95 USA MOBILITY WIRELESS, INC PAGER USE 54.05 JPMORGAN CHASE BANK WALMART- SUPPLIES 31.43 CASCO INDUSTRIES INC UNIFORMS 1,272.00 TREASURER PETTY CASH ILICENSE PLATE 1 37.50 Page 4 Maims List 3/6/2012 Budget Unit Title Vendor Name Payable Description Payment Amo FIRE SERVICES... TREASURER PETTY CASH LICENSE PLATE 38 34. TREASURER PETTY CASH TOLL FEES 3 JPMORGAN CHASE BANK CUMMINS- REPAIRS 1,026 119.'. JPMORGAN CHASE BANK UNITED- BAGGAGE FEE 25 113. JPMORGAN CHASE BANK TRAVEL EXPENSE 9 168.; JPMORGAN CHASE BANK CONRAD FIRE- HELMET 655 7,574, JPMORGAN CHASE BANK CONTINENTAL - BAGGAGE FEE 25 749.1 JPMORGAN CHASE BANK CONRAD FIRE -PARTS 402 179,1 JPMORGAN CHASE BANK CONRAD FIRE -PARTS 32 20; AT &T MOBILITY WIRELESS SERVICE 50 225.1 JPMORGAN CHASE BANK LODGING EXPENSE 130 6721 JPMORGAN CHASE BANK TRAVEL EXPENSE 9 4,784.1 JPMORGAN CHASE BANK TARGET - BOOKCASE 109 5881 JPMORGAN CHASE BANK FLEET DISTRIBUTORS -SIREN 546 565.! JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 47 22.: SPRINT SPRINT CARDS 159 TOTAL FIRE SERVICES 17,116.,' 6,727. EMERGENCY PREPAREDNESS S AEP /PSO ELECTRIC USE 109 109: 1,288. 17. USA MOBILITY WIRELESS, INC PAGER USE 34. 2ST HOLDINGS LP JPMORGAN CHASE BANK LOWES -CHALK SPRINT SPRINT CARDS 119.'. ROGER MCALISTER BALLAST KIT REFUND 113. JPMORGAN CHASE BANK OWASSO LUMBER - CONCRETE 168.; SIGNALTEK INC TRAFFIC SIGNAL REPAIRS 7,574, JAMAR TECHNOLOGIES, INC TRAFFIC COUNTERS 749.1 TULSA COUNTY BOCC SIGNS 179,1 UNIFIRST HOLDINGS LP UNIFORM RENTAL 20; JPMORGAN CHASE BANK EQUIPMENT ONE -BLADE 225.1 TWIN CITIES READY MIX, INC CONCRETE 6721 TULSA COUNTY BOCC ATOR HEIGHTS SIGN PROJECT 4,784.1 SHERWOOD CONSTRUCTION CO, INC CONCRETE 5881 SHERWOOD CONSTRUCTION CO, INC CONCRETE 565.! UNIFIRST HOLDINGS LP UNIFORM RENTAL 22.: STREETS 17,116.,' CITIES READY MIX, INC CONCRETE 318 RGAN CHASE BANK BUMPER2BUMPER -BELT 17. RGAN CHASE BANK TULSA NEW HOLLAND -PARTS 617. 2ST HOLDINGS LP UNIFORM RENTAL 43. Page 5 Claims List 3/6/2012 Budget Unit Title Vendor Name Payable Description Payment Amount STORMWATER... ZEE MEDICAL, INC FIRSTAID SUPPLIES 81.39 JPMORGAN CHASE BANK EQUIPMENT ONE - CHAINS 42.00 SPRINT SPRINT CARDS 159.96 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.16 JPMORGAN CHASE BANK HOME DEPOT -NAILS 15.95 JPMORGAN CHASE BANK MAXWELL SUPPLY -EPDXY TIES 107.45 JPMORGAN CHASE BANK UTILITY. SUPPLY CO -PARTS 289.00 JPMORGAN CHASE BANK MAXWELL SUPPLY - RENTAL 35.05 JPMORGAN CHASE BANK HOME DEPOT- MATERIALS 67.36 JPMORGAN CHASE BANK HOME DEPOT - MATERIALS 135.79 JPMORGAN CHASE BANK LOWES- MATERIALS 11.10 JPMORGAN CHASE BANK LOWES- MATERIAL 11.68 JPMORGAN CHASE BANK EQUIPMENT ONE- RENTAL 36.00 TREASURER PETTY CASH CDLRENEWAL 41.50 JPMORGAN CHASE BANK LOWES - SUPPLIES 4.06 USA MOBILITY WIRELESS, INC PAGER USE 121.20 TOTAL STORMWATER 2,203.54 PARKS AEP /Pso ELECTRIC USE 1,259.90 JPMORGAN CHASE BANK ADVANCE AUTO- SUPPLIES 12.44 PLAY BY DESIGN, INC. WOOD FIBER 2,000.00 PLAY BY DESIGN, INC. WOOD FIBER 2,000.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE AT CENTENNI 137.50 OKLAHOMA WILDLIFE CONTROL, LLC INSPECTION FEE FOR CENTEN 75.00 JPMORGAN CHASE BANK OREILLYS -TOOL BITS 11.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 ADT SECURITY SERVICES INC ALARM SERVICE 59.78 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE AT MCCARTY 33.50 TOTAL PARKS 5,628.36 COMMUNITY CENTER JPMORGAN CHASE BANK CHARACTER BULLETINS 25.87 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.29 AEP IPSO ELECTRIC USE 725.21 JPMORGAN CHASE BANK TUCKER JANTL- SUPPLIES 142.40 JPMORGAN CHASE BANK TUCKER JANTL- SUPPLIES 73.50 TOTAL COMMUNITY CENTER 972.27 HISTORICAL MUSEUM AEP /PSO ELECTRIC USE 82.38 TOTAL HISTORICAL MUSEUM 82,38 ECONOMIC DEV JPMORGAN CHASE BANK MEETING EXPENSE 8.78 IJPMORGAN CHASE BANK WEBSCRIBBLE- HOSTING 19.99 Page 6 Claims List 3/6/2012 Budget Unit Title Vendor Name Payable Description Payment Amount ECONOMIC DEV... JPMORGAN CHASE BANK MEETING EXPENSE 13.98 TOTAL ECONOMIC DEV FUND GRAND TOTAL 116,499 SNCE JPMORGAN CHASE BANK WALMART- INVERTER 19,98 HOME DEPOT - SUPPLIES SPRINT SPRINT CARDS 119.97 16.21 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 499.53 LAUREL HAVENS EKG TRAINING 300.00 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 987.00 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 71.00 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 987,00 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 704.30 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 1,119.84 JPMORGAN CHASE BANK VIDACARE CORP- SUPPLIES 1,342.61 NATIONAL REGISTRY OF EMTS RECERTIFICATION FEES 555.00 OK STATE DEPT OF HEALTH EMERGENCY EMT LICENSES 905.00 MEDICLAIMS INC BILLING SERVICES 7,056.12 URGENT CARE OF GREEN COUNTRY, P.L.L VACCINES 1,488.00 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 84.20 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 42.10 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 313.60 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 151.80 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 770.17 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 68.36 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 86.10 URGENT CARE OF GREEN COUNTRY, P.L.L VACCINES 48.00 AMBULANCE -_- 17,719.68 IND GRAND TOTAL 17,719.64 1 COMMUNICATIONS JJPMORGAN CHASE BANK - TOTAL RADIO -MAINT FEE 285.0( INCOG -E911 E911 ADMIN SVC FEES 6 857.2, AL E911 COMMUNICATIONS 7,142.2 :) GRAND TOTAL 7,1 TAX - ECON DEV JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES HOTEL TAX - ECON DEV CHASE BANK HOME DEPOT - CREDIT -_3,78 CHASE BANK HOME DEPOT - SUPPLIES 49.02 CHASE BANK LOWES - SUPPLIES 16.21 Page 7 Claims List 3/6/2012 Budget Unit Title I Vendor Name Payable Description IPayment Amount TOTAL STRONG NEIGHBORHOODS 61.45 144.3 FUND GRAND TOTAL STORMWATER - STORMWATI AEP /PSO ELECTRIC USE 185.31 OKLAHOMA WILDLIFE CONTROL, LLC BEAVER REMOVAL 150,00 MESHEK & ASSOCIATES, P.L.C. CONSULTING SERVICES 3,966.45 MESHEK & ASSOCIATES, P.L.C. CONSULTING SERVICES 6,790.55 TOTAL STORMWATER - STORMWATER 11,092.31 11,092.3 FUND GRAND TOTAL PUBLIC SAFETY- POLICE FLEET DISTRIBUTORS EXPRESS K -9 EQUIPMENT FOR VEHICLE 1,457.34 JPMORGAN CHASE BANK ARC - DIGITAL PRINTS 227.50 TOTAL PUBLIC SAFETY -POLICE 1,684.84 PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK FLEET DIST- EQUIPMENT 642.10 JPMORGAN CHASE BANK CUSTOM LINERS -BED LINER 400.00 TOTAL PUBLIC SAFETY -FIRE 1,042.10 2,726.9 FUND GRAND TOTAL CITY GARAGE JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 6.18 JPMORGAN CHASE BANK FULLERTON WELDING -OXYGEN 440.00 JPMORGAN CHASE BANK LOCKE SUPPLY -OIL PAN 27.73 JPMORGAN CHASE BANK OREILLYS -SHOP SUPPLIES 21.20 JPMORGAN CHASE BANK ORIELLY -PARTS RESALE 3,534.87 JPMORGAN CHASE BANK GRAINGER- CREDIT -21.39 AT &T MOBILITY WIRELESS SERVICE 59.20 JPMORGAN CHASE BANK SOUTHWEST TRAILERS- LIGHTS 289.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.61 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.61 JPMORGAN CHASE BANK FEDEX- SHIPPING 11.86 JPMORGAN CHASE BANK FEDEX- SHIPPING 11.86 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 12.90 JPMORGAN CHASE BANK CLASSIC CHEVROLET - REPAIR 276.98 JPMORGAN CHASE BANK QUALITY TIRE - REPAIR 69.95 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 6.48 AEP IPSO ELECTRIC USE 676.37 JPMORGAN CHASE BANK GRAINGER - RELAYS 48.70 TOTAL CITY GARAGE 5,533.61 Page 8 Claims List 3/6/2012 Budget Unit Title I ayable Description Payment Amouni IFUND GRAND TOTAL 5,533.61 WORKERS' COMP SELF -INS I CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 TOTAL WORKERS' COMP SELF -INS 289.00 GEN LIAB -PROP SELF CITY GRAND TOTAL Page 9 PAYMEN LEGAL - HUNTLEY V. OWASSO 1 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 316112 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 43,021.65 HEALTHCARE MEDICAL SERVICE 43,654.67 ADMIN FEES 16,399.42 STOP LOSS FEES 21,002.14 HEALTHCARE DEPT TOTAL 124,077.88 DELTA DENTAL DENTAL MEDICAL SERVICE 3,115.52 DENTAL DEPT TOTAL 3,115.52 VSP VISION MEDICAL SERVICES 2,892.65 VISION DEPT TOTAL 2,892.65 HEALTHCARE SELF INSURANCE FUND TOTAL 130,086.05 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 2/2512092 Department Payroll Expenses Total Expenses Municipal Court 4,586.31 6,566.39 Managerial 19,626.92 27,480.30 Finance 12,429.66 19,629.66 Human Resources 5,984.82 10,024.93 Community Development 10,646.71 16,393.14 Engineering 12,841.19 19,920.86 Information Systems 9,412.29 14,719.82 Support Services 6,763.23 9,590.38 Police 102,416.93 158,100.70 Central Dispatch 16,936.00 28,589.32 Animal Control 2,218.40 3,620.72 Fire 90,366.12 135,608.55 Fire -Safer Grant 10,022.38 15,805.55 Emergency Preparedness 2,798.43 4,388.28 Streets 4,507.32 7,595.30 Stormwater /ROW Maint. 4,741.91 6,972.66 Park Maintenance 8,723.87 13,113.20 Community- Senior Center 2,843.29 4,518.34 Historical Museum 600.00 673.68 Economic Development 2,826.92 3,768.37 General Fund Total 331,292.70 507,080 15 Garage Fund Total 4,354.34 7,129.56 Ambulance Fund Total 23,145.91 35,130 92 Emergency 911 Fund Total Worker's Compensation Total 5,894.07 6 948 65 Strong Neighborhoods 2,462.87 3,617.58 0�1-,,cit-yw-a,-ut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Warren Lehr Assistant City Manager SUBJECT: Declare Vehicles Surplus and Authorize eBay Auction DATE: March 2, 2012 BACKGROUND: The following vehicles have been deemed by the Fire Department and the Finance Department as no longer needed to remain in service due to age and /or condition and are being recommended to be declared surplus by the City Council. 1994 Chevrolet Caprice w/ 133,095 miles Tag number 3- 38069, VIN 1 G1 BL53W3RR14454, Fixed Asset #99 ➢ 1991 Chevrolet Corsica w/ 103,438 miles Tag number 3-33295, VIN I G1 LT53T9ME209889, Fixed Asset #27 Typically, when the City of Owasso declares an item surplus, an approximate worth for the individual items are submitted to the City Manager (if valued at less than $500) or City Council (if valued at $500 or greater), along with the list for approval. Staff has reviewed the Finance Department's "Book Value" of the vehicles and values from the "Kelley Blue Book" , as well as our auction history to determine a minimum value for each vehicle. The following is the minimum value that has been determined for the vehicles: ➢ 1994 Chevrolet Caprice $530 ➢ 1991 Chevrolet Corsica $850 These vehicles have been replaced and have little or no value to the City of Owasso. eBAY AUCTION: eBay is an online auction tool used by the City to obtain the highest resale or salvage price for items that have outlived their useful lifespan and have no foreseeable value to the City of Owasso. Auctioning surplus equipment on eBay has been used periodically since first approved by the City Council in 2002. HOW IT WORKS: City Council declares vehicles (or other items) surplus and declares a minimum value for each item. ➢ Staff gathers identification information, writes descriptions, and takes digital pictures for each item to be auctioned. ➢ Staff also determines whether the item can be shipped or will need to be picked up by the buyer. If the City is responsible for shipping, staff will add shipping cost into the bidding specifications on the auction site. ➢ Items are placed on auction for 10 days (allowing the auction to occur over two weekends). ➢ When the item is added to the eBay auction site, advertising of the auction is also done on the City of Owasso's webpage and through other appropriate social media. ➢ During the auction period, prospective bidders may email the designated staff member to ask any questions they may have about the items being auctioned. The questions and answers are posted on the item's auction page, and item descriptions can be amended during the auction. ➢ At the close of the auction, eBay notifies the designated staff member of the highest bidder and provides their email address. ➢ Staff notifies the highest bidder, and arrangements for payment by credit card, check, or cash are handled through the Utility Billing window, and /or through the internet using "PayPal ". ➢ Arrangements are made for pick -up or shipping of the item once a deposit has been made. Items are released or shipped once payment is received. ➢ A deposit is required within 2 business days, payment in full is required within 7 days, and vehicle removal and /or shipping arrangements must be completed within 21 days of the auction close. eBAY FEES: For Vehicles Listing Fee $ 50.00 10 Day Listing $ 15.00 Reserve Fee $ 7.00 Extra Pictures $ 1.00 Estimated Total Cost $ +/- 73.00 per vehicle listed RECOMMENDATION: Staff recommends City Council declare the following vehicles as surplus to the needs of the City of Owasso and approve the accompanying amounts as minimum values to be utilized for eBay auctioning: 1994 Chevrolet Caprice $530 1991 Chevrolet Corsica $850 ATTACHMENT: A. Vehicle Description ATTACHMENT A: VEHICLE DESCRIPTIONS 1994 Chevrolet Caprice Classic, with 4.31 V -8 engine and automatic transmission, rear wheel drive. Tires are in fair condition. Vehicle has very little rust in body. Odometer reads 133,095 miles. This vehicle was retired from the Police fleet, and then used as an admin /station vehicle by the Fire Department for a number of years. The driver's seat is torn, and both front interior door panels are broken and /or missing. Interior is in poor condition. A/C generally does not work. Vehicle runs and drives, but has proven to be unreliable and has been used very little in the past few years. Vehicle maintenance costs are estimated to be more than the value of the vehicle. 1991 Chevrolet Corsica, with 3.61 V -6 engine and automatic transmission. The tires were replaced a couple of years ago and have very few miles on them. There is a slow drain on the electrical system, so if the vehicle is not driven on a regular basis, the battery will be depleted and the vehicle will not start. Odometer reads 103,438 miles. This vehicle has proven to be unreliable and maintenance costs are estimated to be more than the value of the vehicle. The city Wit -, Limits. TO: The Honoiable Mayor and Cily Council City of Owasso FROM: Michele Dempsler Fluman Resources Director SUBJECT: Workers' Compensation Soiflernent DATE: March 2, 2012 BACKGROUND: In March 2010, employee Matt Morton began treatment for cumulative trauma to the Lumbar Spine, relating to duties performed as a part of his employment with the Fire Department. After undergoing surgery and treatment Mr. Morton has been declared by the treating physicians to have reached maximum medical improvement. On February 2, 2012, Mr. Morton and the City appeared before the workers' compensation judge assigned to this case and subsequently the judge issued a permanent partial disability rating. The total amount of the settlement based on the disability rating is $35,900. The court order requires the City to pay $17,950 of the settlement amount to Mr. Morton by March 15, 2012, and $7,180 to his attorney. The remainder of the settlement will be paid out in 30 weekly payments of $359 payable to Mr. Morton. A copy of the court order is attached for your review. FUNDING: Worker's compensation settlements are funded out of the Workers' Compensation Self - insurance Fund. RECOMMENDATION: Staff recommends approval and authorization for payment of the court - ordered workers' compensation settlement for Matt Morton in the total amount of $35,900. Attachment: A. Court Order BEFORE THE WORKERS' COMPENSATION COURT OF THE STATE OF O.t{LAHOfVIA FILED In re claim of: WORKERS' COMPENSATION COURT STATE OF OKLAHOMA February 24, 2012 Robert L. Tharp MATTHEW H MORTON ) COURT CLERK Claimant ) Court Number: 2011- 08181A CITY OF OWASSO ) Respondent ) Claimant's Social Security CITY OF OWASSO (OWN RISK #16950) ) Numbers Ins. Carrier ) ORDER DETERMINING COMPENSABILITY AND AWARDING PERMANENT PARTIAL DISABILITY BENEFITS Now on this 6th day of FEBRUARY, 2012, this cause came on for consideration pursuant to regular assignment and hearing on FEBRUARY 2, 2012, before JUDGE ERIC W QUANDT, at Tulsa, Oklahoma, at which time claimant appeared in person and by counsel, BRYCE A HILL and respondent and insurance carrier appeared by counsel, ERIC L TABOR. The Court having considered the evidence and records on file, and being well and frilly advised in the premises FINDS AND ORDERS AS FOLLOWS: -I - THAT claimant was employed by the above named respondent and such employment was subject to and covered by the provisions of the Workers' Compensation Act of the State of Oklahoma; and on MARCH 1, 2010, claimant became aware he had sustained accidental personal injury as a result of cumulative tramna to the LUMBAR SPINE (with radiculopathy into the LEFT LOWER EXTREMITY) arising out of and in the course of claimant's employment. Claimant's last injurious exposure to said trauma was on SEPTEMBER 9, 2010. -2- THAT at time of injury, claimant's wages were sufficient to establish the rates of compensation at $359.00 per week for permanent partial disability. 2011- 03t81A have 2 -3 - THAT as a result of said injury, claimant sustained 20 percent permanent partial disability to the WHOLE MAN LUMBAR SPINE (SURGERY)(THE CLAIMANT'S RADICULAR SYMPTOMS WERE CORRECTED BY THE SURGERY AND THE CLAIMANT WAS RELEASED WITHOUT RESTRICTIONS), for which claimant is entitled to compensation for 100 weeks at $'359.00 per week, or the total amount of $35,900.00 of which 50 weeks have accrued and shall be paid in a lump sum of $17,950.00. 4.:, THAT respondent and /or insurance carrier shall pay all reasonable and necessary medical expenses incurred by claimant as a result of said injury. -5- THAT respondent or insurance carrier shall pay claimant the accrued portion of the award herein in lump sum of $17,950.00 and pay the balance of said award at the rate of $359.00 per week until the total award of $35,900.00 (less attorney fee) has been paid to claimant. -6- THAT respondent or insurance carrier shall pay court costs; Special Occupational Health and Safety Fund Tax shall be paid in the sum of $269.25, representing three- fourths of one percent (0.75 %). Respondent, if Own Risk, shall pay $718.00 to the Workers' Compensation Administration Fund, representing two percent (2 %) of the permanent disability award herein. -7- THAT pursuant to Title 85 O.S. Section 368, a final award fee of one hundred forty dollars ($140.00) is taxed as a cost in this matter, and shall be paid by respondent to the Coma Administrator. -8- THAT the sun, oP $7,180.00 shall be deducted from the award herein and paid in lump sum to claimant's attorney as a fair and reasonable attorney fee; within twenty (20) days from the date of filing of (his order, respondent or insurance carrier shall comply herewith. BY ORDER OF: ERIC W QUANDT, JU E ca /CRichardson 2011- 08131A Page 3 A copy of the above and foregoing Court Order was mailed, by regular or Certified United States Mail, on this tiled stamped dale to: Claimant's Attorney: BRYCE A HILL 1511 S DELAWARE AVE TULSA, OK 74104.5234 Respondent's Attorney: ERIC L TABOR PO BOX 471647 TULSA, OK 74147 -1647 I do hereby certify that the above and foregoing is a true and correct copy of the original order signed by the Judge herein. Witness by my hand and the official seal of this court on this date. �ovuxs.,� ogeiq„� ua /� °a SIiAL Court Clerk February 24, 2012