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Home My WebLink About2012.03.06_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: March 6, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clejk and posted at City Hall at 6:00 p.m. on Friday, March 2, 2012. Sherry Bisho , City Clerk AGENDA Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the February 21, 2012 Regular Meeting. Attachment It 3 -A B. Approval of Claims. Attachment # 3 -B 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to a request to accept the Ram Tank Interior Project and authorize final payment Mr. John Feary Attachment #5 Staff recommends Trustee acceptance of the Ram Tank Interior Project and authorization to issue final payment in the amount of $8,155 to Luckinbill Incorporated for a total project amount of $163,100. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 21, 2012 The Owasso Public Works Authority met in regular session on Tuesday, February 21, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, February 17, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:37 p.m. ITEM 2 ROLL CALL PRESENT Doug Bonebrake, Chairman Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Sherry Bishop, Acting Authority Manager Julie Lombardi, Authority Attorney ABSENT Bryan Stovall, Vice Chairman Steve Cataudella, Trustee ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the February 7, 2012 Regular Meeting and the February 14, 2012 Special Meeting B. Approval of Claims C. Acknowledge receipt of the monthly budget status report Mr. Brown moved, seconded by Mr. Ross, to approve the Consent Agenda with claims totaling $790,954.36. Also included for review were payroll payment reports for pay period 02/11/2012. YEA: Ross, Brown, Bonebrake NAY: None Motion carried 3 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required Owasso Public Works Authority February 21, 2012 ITEM 5 REPORT FROM OPWA MANAGER No report ITEM 6 REPORT FROM OPWA ATTORNEY No report ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Mr. Ross moved, seconded by Mr. Brown, to adjourn the meeting. YEA: Brown, Ross, Bonebrake NAY: None Motion carried 3 -0 and the meeting was adjourned at 7:38 p.m. Doug Bonebrake, Chairman Ashley Hickman, Minute Clerk 2 Claims best 3/6/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA ADMINISTRATION UNIFIRST HOLDINGS LP UNIFORM RENTAL 42.00 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 12,500.00 TREASURER PETTY CASH SUPPLIES 6.32 TREASURER PETTY CASH SUPPLIES 2.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.50 JPMORGAN CHASE BANK LOCKE SUPPLY - BALLASTS 62.37 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 16.99 JPMORGAN CHASE BANK WALMART- SUPPLIES 16.99 JPMORGAN CHASE BANK LOWES -PARTS c o� PLUS SERVICE INC 'MORGAN CHASE BANK ERVICE SOLUTIONS INC 'MORGAN CHASE BANK OPWA BILLING TYRONE EUGENE DINKINS TECHNICAL PROGRAMMING SERVICES INC TODD C. KIMBALL TYRONE EUGENE DINKINS CHRISTOPHER JAMES GARCIA TODD C. KIMBALL KATHLEEN A BALSIGER TECHNICAL PROGRAMMING SERVICES INC UTILITY BILLING HOLDINGS LP .N CHASE BANK ,N CHASE BANK ,N CHASE BANK ,N CHASE BANK ,N CHASE BANK ,N CHASE BANK .N CHASE BANK N CHASE BANK .N CHASE BANK k MOBILITY WIRELESS, INC IORGAN CHASE BANK IORGAN CHASE BANK IORGAN CHASE BANK :HOR STONE COMPANY FIRST HOLDINGS LP Page 1 'RIC USE LL NEW HEAT EXCHANGE S- CEILING TILES REPLACEMENT PROJECT DEPOT- CREDIT READER SERVICES READER READER READER READER READER SERVICES RINT CARDS FORM RENTAL TER PRODUCTS -LOCKS TER PRODUCS- RISERS TER PRODUCTS - SADDLE TER PRODUCTS -METER CAN TER PRODUCTS -PARTS TER PRODUCTS -PARTS TER PRODUCTS - CHAMBERS ME DEPOT -SAWS NES -BOLTS iCTRIC USE 3ER USE WHOUSE MACH -PARTS S -BOLTS S -SAW BLADES FOR BAILEY TOWER RD RM RENTAL 1,269. 37.1! 130.911 I -YA 16.411 Claims List 3/6/2012 Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL WATER 4,489.52�i, WASTEWATER TREATMENT UNIFIRST HOLDINGS LP UNIFORM RENTAL 60.94 JPMORGAN CHASE BANK HUTHEL & ASSOC- TESTING 890.00 AEP /PSO ELECTRIC USE 22.,155.47 JPMORGAN CHASE BANK GRN COUNRYTEST- TESTING 40.00 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,519.34 JPMORGAN CHASE BANK WALMART- MATERIALS 16.97 JPMORGAN CHASE BANK WALMART- SUPPLIES 9.97 JPMORGAN CHASE BANK NCL OF WASH -LAB SUPPLIES 208.16 USA MOBILITY WIRELESS, INC PAGER USE 26.39 UNIFIRST HOLDINGS LP UNIFORM RENTAL 54.37 TREASURER PETTY CASH IFUEL 1 18.09 TOTAL WASTEWATER TREATMENT 25,999.70 WASTEWATER COLLECTION! SPRINT SPRINT CARDS 79.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 25.91 USA MOBILITY WIRELESS, INC PAGER USE 30.10 JPMORGAN CHASE BANK FUEL FOR FUEL CANS 31.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL 25.91 AEP /PSO ELECTRIC USE 4,238.74 JPMORGAN CHASE BANK F.E.MEYERS- GASKETS 64.91 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL 95.00 JPMORGAN CHASE BANK OREILLY -PLUG KIT 29.99 JPMORGAN CHASE BANK FASTENAL- HARDWARE 50.09 JPMORGAN CHASE BANK GPM COMPANY - BRACKET SEALS 83.00 JPMORGAN CHASE BANK LOWES-MATERIALS 130.60 TOTAL WASTEWATER COLLECTIONS 4,885.50 REFUSE COLLECTIONS JPMORGAN CHASE BANK BUMPER2BUMPER- GREASE 37.50 JPMORGAN CHASE BANK FLUID SPEC -AIR HOSE 20.83 JPMORGAN CHASE BANK ALSUMA- REPAIRS 2,663.94 JPMORGAN CHASE BANK FLUID SPEC -AIR LINE 123.83 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.36 USA MOBILITY WIRELESS, INC PAGER USE 60.90 SPRINT SPRINT CARDS 39.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL 63.51 JPMORGAN CHASE BANK IWASTE MGMT -REF TIP FEES 7,481.93 TOTAL REFUSE COLLECTIONS 10,537.79 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM RENTAL 11.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 11.20 R.W. BECK GROUP, INC. ENGINEERING SERVICES 4,482.01 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1;266.87 Page 2 Claims List 3/6/2012 Budget Unit Title Vendor Name Payable Description Payment f53UO7' n RECYCLE CENTER... AEP IPSO ELECTRIC USE TOTAL RECYCLE CENTER ) GRAND TOTAL 352,113.; -- ;TSUB-DEBTSERV ISF MARKETPLACE INVESTORS, LTD ATT.--DEVELOPMENT AGREEMENT 111,368. SF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT 25902. OPWA ST SUB - DEBT SERV 137.270.1 GRAND • + - Page 3 BOARD ORF -09- 0003- CW1096 - - -- -__- 411,124.96 OKLAHOMA WATER RESOURCES BOARD ORF -09- 0007- CW /09C 122,997.86 OKLAHOMA WATER RESOURCES BOARD ORF -09- 0007- CW /09C 15,992.71 THE BANK OF NEW YORK TRUST CO 618733106 NOTE 36,001.67 THE BANK OF NEW YORK TRUST CO 618713/FAP010003 -UOIC 6,385.80 THE BANK OF NEW YORK TRUST CO 618708/FAP040006 -U04 21,293.18 THE BANK OF NEW YORK TRUST CO 212423/FAP100002 -U10 7,096.30 THE BANK OF NEW YORK TRUST CO 6187101ORF01002 -U01B 11,785.73 THE BANK OF NEW YORK TRUST CO 618716/ORF020017 -UO2B 10,322.06 THE BANK OF NEW YORK TRUST CO 618719/ORF99008 -U99B 3,573.27 OKLAHOMA WATER RESOURCES BOARD SANTA FE 111 1,062.85 OKLAHOMA WATER RESOURCES BOARD ORF -03- 0005 -DW /2006 131,322.71 THE BANK OF NEW YORK MELLON CONTINUATION FEES 1,000.00 OPWA DEBT SERVICE 779,959.10 GRAND TOTAL 896,696.1 STF DEBT SERVICE THE BANK OF NEW YORK TRUST CO 628924107 NOTE 138,274.27 RCB TRUST SERVICES SERIES 2005 NOTE 114,122.38 RCB TRUST SERVICES SERIES 2008 NOTE 99,716.67 OPWA STF DEBT SERVICE 352,113.32 ) GRAND TOTAL 352,113.; -- ;TSUB-DEBTSERV ISF MARKETPLACE INVESTORS, LTD ATT.--DEVELOPMENT AGREEMENT 111,368. SF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT 25902. OPWA ST SUB - DEBT SERV 137.270.1 GRAND • + - Page 3 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 2/25/2012 Department Payroll Expenses Total Expenses OPWA Administration 8,823.78 13,103.28 Utility Billing 4,921.60 8,122.07 Water 10,369.77 18,057.84 Wastewater 10,480.62 17,561.07 Wastewater Collection 7,955.83 12,503.55 Santa Fe Lift Station 1,475.00 1,641.39 Refuse 9,598.50 16,044.04 Recycle Center 1,054.40 1,929.54 FUND TOTAL 54,679.50 88,962.78 r2TP�tAY,; v_, 't r ,u Limits. TO: fhe Honorable Chair and Trustees Owasso Public Works Authority FROM: John W. Feary Project Adrninistrator SUBJECT: Ram Tank Interior Project Acceptance and Authorization for Final Payment DATE: March 2, 2012 BACKGROUND Built in 1984, the water tank along US Highway 169 (also referred to as the "Ram Tank ") serves an important role in the City of Owasso's water supply system. The tank stands 100 feet tall and is sixty feet in diameter, with a 2,000,000 gallon capacity. The tank currently provides needed pressure in the "lower" pressure zone, which is south of 961h Street North to 76th Street North. The interior of the water tank has not been repainted since construction. An inspection report prepared in 2006 indicated the need to sandblast the tank interior to remove the original paint and corrosion; power -grind the pitted steel and original welds; replace the interior ladder and add a safety climbing device to meet OSHA standards; replace the grout between the steel tank and concrete foundation; and epoxy coat the foundation to keep the freeze -thaw cycle from damaging the foundation. In August 2011, TMI Incorporated inspected the interior of the tank after the tank was drained and sediment was removed. Their inspection echoed the original report, but mentioned that severe pitting in the steel floor of the tank should be repaired with filler before the tank floor was painted. Bid specifications were prepared for a project to sandblast and paint the interior of the tank; repair the pitting in the tank floor, walls and roof; repair and seal the foundation; add a stainless steel roof vent; and replace the interior ladder. In September of 2011, the Owasso Public Works Authority awarded the bid to Luckinbill Incorporated of Enid, Oklahoma in the amount of $163,100. Completion of the repainting along with disinfecting and refilling of the Ram Tank was completed in February. Upon inspection by city staff, the work performed was found to be acceptable and in compliance with the contract specifications. FUNDING: Funding for this project is available in the FY 2011 -2012 Water Distribution Operating Budget. RECOMMENDATION: Staff recommends Trustee acceptance of the Ram Tank Interior Project and authorization to issue final payment in the amount of $8,155 to Luckinbill Incorporated, for a total contract amount of $163,100. ATTACHMENTS: A. final Pay Request B. Site Map DENNIS LUCKINBILL PRESIDENT VICE PRESIDENTS I.C. VINCENT ROBERT GIBSON TREVOR MILLER TO: 154475 DATE: 20- Feb -1'2 0WASSO,.CITYOF: ACCOUNTS. PAYABLE REQUEST NO.: 4 111 N MAIN'PO BOX A.8o 112 retainage OWASSO, OK 74055 PROJECT & INVOICE NO.: J11082 EAX {918j 272 4996 EQ PROJECT NAME: RAM TANK INTERIOR REPAINTING PROJECT 1. ORIGINAL CONTRACT AMOUNT ~:149,300:00. 2. CONTRACT CHANGE ORDERS # ALTERNATE - LADDER 13,800.00 # 3, TOTAL ADJUSTED CONTRACT AMOUNT 1.63,100 00', PERCENTAGE COMPLETE (LINE 4 DIVIDED BY LINE 3 1 OOi00 %. 4. TOTAL MATERIAL & LABOR TO DATE ,1F3 1Q0.00. 5. LESS 0% RETAINAGE p;pp; 6. LESS TOTAL PREVIOUS REQUESTS 154,945.00 7. AMOUNT OF THIS REQUEST $8;155:00 8. TOTAL OF PAYMENTS REQUESTED TO DATE (SUM OF LINES 6 AND 7) 9. TOTAL OF PAYMENTS RECEIVED TO DATE 154,995:00 10. BALANCE OF PAYMENTS DUE REMIT TO: 8,.165.00 LUCKINBILL, INC 11. AMOUNT OF CONTRACT REMAINING PO BOX 186 0.00 (LINE 3 LESS LINE 8) ENID, OK 73702 The undersigned hereby certifies that work has progressed to the extent indicated and that all Laborers, SubContractors and Suppliers have been paid orwill be paid upon receipt of the pa"ent - applicable sales tax is included in billing Authorized by: CORPORATE OFFICE OKLAHOMACITY OFFICE SOUTHWEST OKLAHOMA OFFICE 304 E. BROADWAY 409W. CENTENNIAL BLVD. 605 SE SECOND ENID, OK 73701 EDMOND, OK 73013 LAWTON, OK 73501 (580) 233 -2026 (405) 359 -6880 (580) 357 -7333 FA %(580)233 -9,188 FAX005)359.0222 FAX (580) 248 -7330 TULSA OFFICE EASTERN OKLAHOMA/ ARKANSAS (918) 622 -1684 y J In i #. _ r 1 l yy�: �• + � r.';:j � i �tTa Gm ' " t }° r � ��'; �,'� t� •n £ a2 Es'' "} 11111 Y I yl r tip }' tli- i:;r'f f .,t t 1 1 &L14n1�� f4" M "z Al Al r.t + 4 t � � �.�� 1 t� / �.I x R {1�•t .F Y a � eM J •/ �� 1 } s �f�� //� i• ' 1 t�LM�^t —nom p ej• 14- Stz v dY�R h' Wf+'✓� Yi � I s !{p.) � �'�y .0 � I 1 /S' i .. � E l ,. / 15 I V• /yxt:• 1 'a.� c. �a i .V��f � Cdr! �IG!S�}� +.1 +�1y a RAM TANK INTERIOR PAINTING PROJECT CITY OF OWASSO 9116111 Legend O 111 Main Street P.O. o Box lso Owasso, OK 74055 North THIS MAP IS FOR INFORS6ATION PURPOSH ONLY AND IS NOT INTENDED TO REPRESHNT AN ACCURATE AND TRVH SCALH. USE OF THIH MAP IS W TFIOUT 918.376.1500 WARR+IN "IY OR REPRESENTATION BY CITY OF OWAS50 OP TI'S ACCURACY.