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Home My WebLink About2015.12.15_OPGA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE Ot(, i p 201h OWASSO PUBLIC GOLF AUTHORITY ChyClerk's Oifice Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, December 15, 2015 - 6:30 pm 1. Cali to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes • December 1, 2015, Regular Meeting • December 8, 2015, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager • Quarterly Golf Report 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date 11 /28/15 • Monthly Budget Status Report -November 2015 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, December 11, 2015. Sherry o� /City� Clerk, OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 1, 2015 The Owasso Public Golf Authority met in regular session on Tuesday, December 1, 2015, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Tuesday, November 24, 2015. 7. Call to Order Chair Jeri Moberly called the meeting to order at 7:35 pm. 2. Roll Call Present Absent Chair - Jeri Moberly Trustee - Chris Kelley Vice -Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes- November 17, 2015, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda with claims totaling $24,834.70. YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None Owasso Public Golf Authority December 1, 2015 Page 2 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report- Pay Period Ending Date 11/14/15 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried 4-0 and the meeting adjourned at 7:36 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, December 8, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, December 8, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, December 4, 2015. 1. Call to Order Mayor/Chair Moberly called the meeting to order at 6:00 pm. Present Absent Mayor/Chair - Jeri Moberly Vice-Mayor/Vice-Chair - Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush Councilor/Trustee - Chris Kelley A quorum was declared present. 2. Discussion relating to annexation (OA 15-08) 14001 E 96th St N - Ordinance with Emergency Clause Karl Fritschen presented the annexation item and Julie Lombardi presented information regarding the proposed Emergency Clause. Discussion was held. It was further explained that the annexation request would be listed on the December 15, 2015 City Council agenda for public comment and the Ordinance would be listed on the same agenda for consideration and appropriate action. 3. Discussion relating to City Attorney items A. Ordinance-Texting and Driving B. Ordinance Amendment - Amending Youth Tobacco to Include Vapor Products C. Ordinance Amendment -Amending Child Restraint System Julie Lombardi presented each proposed Ordinance and discussion was held, it was further explained that each item would be listed on the December 15, 2015 City Council agenda for consideration and appropriate action. 4. Discussion relating to Sewer Use (Fats, Oils & Greases) Ordinance Travis Blundell provided comments and suggestions received during the meetings with food service establishments, held in November. Discussion was held. It was further explained that a final draft Ordinance will be listed on the January worksession agenda for additional discussion. 5. Discussion relating to Planning Commission appointment Mayor Moberly advised that she has conducted interviews and has scheduled additional discussions with interested talent bank applicants for later in the week. She anticipates a possible appointment to be made during the December 151h City Council meeting. Owasso City Council/OPWA/OPGA December 15, 2015 Page 2 6. Discussion relating City Managers items • Bradford Pond (Silver Creek) drainage Reference: citizen presentation November 17, 2015 Roger Stevens presented staff information related to the drainage project. Discussion was held regarding the drainage project and receipt of correspondence from an attorney. An executive session will be held during a future meeting to further discuss pending litigation. • Recapture Vision 2025 sales tax election - Warren Lehr provided a draft resolution calling an election and advised that an item will be listed on the January worksession for discussion. • Youth Sports status report -Larry Langford provided an update on the youth sports user groups and discussion was held. • Monthly sales tax report - Linda Jones provided the monthly sales tax report and discussion was held. • City Manager report - Mr. Lehr provided an update on the construction progress of the City Hall building and announced the City's Annual Christmas Parade will be held on Saturday, December 12th at 9:OOam. 7. City Council/Trustee comments and inquiries Councilor Bonebrake and Councilor Bush advised they will not be in attendance for the December 15, 2015 meetings. 8. Adjournment The meeting adjourned at 8:05 pm. Jeri Moberly, Mayor/ Chair Juliann M. Stevens, Minute Clerk Claims List 12/15/2015 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK REASORS-FOOD 56.09 JPMORGAN CHASE BANK SYSCO-FOOD 684.39 BGR DAILY ACCT. REIMS GOLF PETTY CASH 314.90 BRIGHTON COLLECTIBLES, INC MERCHANDISE 177.34 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE ORDER 193.40 JPMORGAN CHASE BANK WALMART-FOOD 67.33 JPMORGAN CHASE BANK SUPERMERCADO-FOOD 178.65 JPMORGAN CHASE BANK SAMSCLUB-FOOD 275.28 JPMORGAN CHASE BANK WALMART-FOOD 101.01 JPMORGAN CHASE BANK SAMSCLUB-FOOD 40.36 JPMORGAN CHASE BANK SYSCO-FOOD 727.56 JPMORGAN CHASE BANK JAVA DAVE'S-COFFEE 42.94 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGE ORDER 145.90 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 134.75 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 100.77 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 59.08 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 60.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 231.00 JPMORGAN CHASE BANK JAVA DAVE'S-COFFEE 105.90 JPMORGAN CHASE BANK NIKE-MERCHANDISE 171.25 TOTAL OPGA 3,867.90 GOLF SHOP JPMORGAN CHASE BANK USPS-SHIPPING 6.15 JPMORGAN CHASE BANK OFFICE DEPOT -PAPER 45.99 TOTAL GOLF SHOP 52.14 CART OPERATIONS JPMORGAN CHASE BANK TIMMONS OIL -FUEL 856.68 JPMORGAN CHASE BANK LOWES-SUPPLIES 111.83 JPMORGAN CHASE BANK ACUSHNET-UNIFORMS 333.26 TOTAL CART OPERATIONS 1,301.77 COURSE MAINT JPMORGAN CHASE BANK SHORTY'S-MOTOR REBUILD 65.00 CITY GARAGE LABOR/OVERHEAD - DEC, 201 65.33 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 71.48 JPMORGAN CHASE BANK ATWOODS-FITTING 5.99 JPMORGAN CHASE BANK WALMART-COFFEE 11.13 AT&T CONSOLIDATED PHONE BILL 72.82 JPMORGAN CHASE BANK JOHNSTONE-THERMOCOUPLE 4.99 JPMORGAN CHASE BANK LOWES-SPACE HEATER 53.46 SIP CORPORATION GRINDING TRAINING 300.00 J & P VENTURES, LLC CART PATH REPAIRS 1,776.00 VERIZON WIRELESS WIRELESS CONNECTION 40.01 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 Page 1 Claims List 12/15/2015 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT... UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP SHOP TOWELS 11,19 UNIFIRST HOLDINGS LP SHOPTOWELS 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.39 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.39 INTERNATIONAL SPORTS TURF RESEARCH SOIL TESTS 990.00 HARRELL'S, LLC INSECTICIDE 43.27 HARRELUS, LLC FERTILIZER 488.96 HARRELL'S, LLC SAND 46.87 HARRELL'S, LLC FERTILIZER 216.89 JPMORGAN CHASE BANK GCSAA-CONFERENCE 540.00 JPMORGAN CHASE BANK PROF TURF -THERMOSTAT, ETC 379.30 JPMORGAN CHASE BANK LOWES-SUPPLIES 210.92 JPMORGAN CHASE BANK LUBER BROS-FILTER 58.03 JPMORGAN CHASE BANK LUBER BROS-OIL FILTER 41.60 JPMORGAN CHASE BANK LUBER BROS-FUEL FILTER 24.83 JPMORGAN CHASE BANK LUBER BROS-OIL FILTER 47.52 JPMORGAN CHASE BANK ROBERTSON-TIRES 123.00 JPMORGAN CHASE BANK OREILLYS-BATTERIES 17.98 JPMORGAN CHASE BANK OREILLYS-GREASE/ANTIFREEZ 59.90 TOTAL COURSE MAINT 5,812.44 FOOD & BEV JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 42.94 JPMORGAN CHASE BANK SYSCO-SUPPLIES 105.22 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 11,44 JPMORGAN CHASE BANK SYSCO-SUPPLIES 29.36 JPMORGAN CHASE BANK RAPIDS WHOLESALE -CREDIT -61.60 JPMORGAN CHASE BANK HOBBY LOBBY -SUPPLIES 12.37 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 45.00 TOTAL FOOD & BEV 184.73 GOLF ADMIN JPMORGAN CHASE BANK WASTE MGMT-REFUSE SERVICE 282.84 JPMORGAN CHASE BANK TERMINIX-PEST CONTROL 68.00 AT&T CONSOLIDATED PHONE BILL 85.96 JPMORGAN CHASE BANK MURPHY SANITARY -SUPPLIES 315.28 GPS TECHNOLOGIES, INC DECEMBER GPS 840.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 222.73 JPMORGAN CHASE BANK COX -CABLE 71.20 TOTAL GOLF ADMIN 1,886.01 FUND GRAND TOTAL 13,104.9 Page 2 Claims List 12/1512015 Budget Unit Title Vendor Name Payable Description PaymentAmount OPGA GRAND TOTAL $13,104.99 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/28/15 Department Payroll Expenses Total Expenses Golf Shop Operations 2,308.06 3,742.98 Cart Operations 838.63 937.62 Golf Course Operations 10,019.38 14,823.33 Food & Beverage 1,993.88 3,366.73 General &Administration 3,177.90 4,823.51 FUND TOTAL 18,337.85 27,694.17 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues 8 Expenses As of November 30, 2015 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage Other Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General TOTAL OTHER REVENUES NET INCOME (LOSS) FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance Month To -Date November 30, 2015 Year To -Date Percent Budget of Budget 25,239 225,046 $ 572,300 39.32% 3,875 55,364 140,000 39.55% (2,831) (41,749) (100,000) 41.75% 5,208 57,561 125,000 46.05% 6,951 72,002 189,300 38.04% (4,280) (35,477) (86,000) 41.25% 39 363 700 51.91 % $ 34,202 $ 333,112 $ 841,300 39.59% $ (8,614) $ (50,391) $ (133,227) 37.82% (7,168) (50,677) (102,792) 49.30% (52,560) (295,249) (583,959) 50.56% (8,619) (52,300) (126,559) 41.32% (13,060) (88,417) (224,364) 39.41% $ (90,020) $ (537,035) $ (1,170,901) 45.87% $ (55,818) $ (203,923) $ (329,601) $ 50,000 $ 50,000 $ 350,000 14.29% $ 50,000 $ 50,000 $ 350,000 14.29% $ (5,818) $ (153,923) $ 20,399 (3,502,970) (3,502,970) $ (3,656,893) $ (3,482,571)