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Home My WebLink About2015.12.15_OPWA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE wl 11 2015 P OWASSO PUBLIC WORKS AUTHORITY City Clerk's Office Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, December 15, 2015 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • December 1, 2015, Regular Meeting • December 8, 2015, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date 11(28/15 • Monthly Budget Status Report - November 2015 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, December 11, 2015. A&L& , L' r/I Sherry Bishg'6, City _ uf- OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 1, 2015 The Owasso Public Works Authority met in regular session on Tuesday, December 1, 2015, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Tuesday, November 24, 2015. Call to Order Chair Jeri Moberly called the meeting to order at 7:33 pm. 2. Roll Call Present Absent Chair - Jeri Moberly Trustee - Chris Kelley Vice - Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (Ail matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - November 17, 2015, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $514,933.00. YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager Mr. Lehr acknowledged recent city events. 6. Report from OPWA Attorney None Owasso Public Works Authority December 1, 2015 Page 2 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report — Pay Period Ending Date 11/14/15 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried 4 -0 and the meeting adjourned at 7:34 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, December 8, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, December 8, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, December 4, 2015. 1. Call to Order Mayor /Chair Moberly called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Jeri Moberly Vice - Mayor /Vice -Chair - Lyndell Dunn Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee -Chris Kelley A quorum was declared present. 2. Discussion relating to annexation (OA 15 -08) 14001 E 96th St N - Ordinance with Emergency Clause Karl Fritschen presented the annexation item and Julie Lombardi presented information regarding the proposed Emergency Clause. Discussion was held. It was further explained that the annexation request would be listed on the December 15, 2015 City Council agenda for public comment and the Ordinance would be listed on the same agenda for consideration and appropriate action. 3. Discussion relating to City Attorney items A. Ordinance -Texting and Driving B. Ordinance Amendment- Amending Youth Tobacco to Include Vapor Products C. Ordinance Amendment - Amending Child Restraint System Julie Lombardi presented each proposed Ordinance and discussion was held. It was further explained that each item would be listed on the December 15, 2015 City Council agenda for consideration and appropriate action. 4. Discussion relating to Sewer Use (Fats, Oils & Greases) Ordinance Travis Blundell provided comments and suggestions received during the meetings with food service establishments, held in November. Discussion was held. It was further explained that a final draft Ordinance will be listed on the January worksession agenda for additional discussion. 5. Discussion relating to Planning Commission appointment Mayor Moberly advised that she has conducted interviews and has scheduled additional discussions with interested talent bank applicants for later in the week. She anticipates a possible appointment to be made during the December 151h City Council meeting. Owasso City Council /OPWA /OPGA December 15, 2015 Page 2 6. Discussion relating City Managers items • Bradford Pond (Silver Creek) drainage Reference: citizen presentation November 17, 2015 Roger Stevens presented staff information related to the drainage project. Discussion was held regarding the drainage project and receipt of correspondence from an attorney. An executive session will be held during a future meeting to further discuss pending litigation. • Recapture Vision 2025 sales tax election - Warren Lehr provided a draft resolution calling an election and advised that an item will be listed on the January worksession for discussion. • Youth Sports status report -Larry Langford provided an update on the youth sports user groups and discussion was held. • Monthly sales tax report - Linda Jones provided the monthly sales tax report and discussion was held. • City Manager report - Mr. Lehr provided an update on the construction progress of the City Hall building and announced the City's Annual Christmas Parade will be held on Saturday, December 12th at 9:OOam. 7. City Council /Trustee comments and inquiries Councilor Bonebrake and Councilor Bush advised they will not be in attendance for the December 15, 2015 meetings. 8. Adjournment The meeting adjourned at 8:05 pm. Jeri Moberly, Mayor/ Chair Juliann M. Stevens, Minute Clerk Claims List 12/15/2015 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA ADMINISTRATION ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 289.84 JOHN A MARSHALL COMPANY REPLACEMENT FURNITURE 2,101.98 JPMORGAN CHASE BANK QUINTON PLMB -4 HEATERS 7,000.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 45.04 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 42.39 AT &T CONSOLIDATED PHONE BILL 146.80 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 154.26 UNIFIRST HOLDINGS LP UNIFORM CLEANING 60.22 UNIFIRST HOLDINGS LP UNIFORM CLEANING 34.42 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE AGREEM 249.52 CITY GARAGE LABOR /OVERHEAD - DEC, 201 152.41 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - NOV, 201 118.24 JPMORGAN CHASE BANK WALMART- SUPPLIES 84.83 TOTAL OPWA ADMINISTRATION 10,479.95 UTILITY BILLING TODD C. KIMBALL METER READER 665.55 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 15.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 4.88 TYRONE EUGENE DINKINS METER READER 320.40 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,651.54 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,401.70 TOTAL UTILITY BILLING 4,060.05 WATER JPMORGAN CHASE BANK HD SUPPLY -2" REGISTERS 589.88 JPMORGAN CHASE BANK LOWES- CHAINS 44.11 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.02 TREASURER PETTY CASH CDL LICENSE /ELLIOTT 51.50 CITY GARAGE LABOR /OVERHEAD - DEC, 201 1,887.33 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.02 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - NOV, 201 89.05 CITY OF TULSA DEPT OF FINANCE LAB SERVICES FOR OCTOBER 580.00 CITY GARAGE VEH PARTS PORCH - NOV, 20 518.30 FLEETCOR TECHNOLOGIES FUELMAN PURCH - NOV, 2015 616.75 JPMORGAN CHASE BANK LOCKE- HEATER 93.51 JPMORGAN CHASE BANK LOWES- DRILL/BITS 123.55 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.60 JPMORGAN CHASE BANK HD SUPPLY -R9001 REGISTERS 294.94 JPMORGAN CHASE BANK HD SUPPLY - COUPLINGS 530.70 JPMORGAN CHASE BANK HD SUPPLY - GREASE 6.10 JPMORGAN CHASE BANK HD SUPPLY -20 FTANENNAS 350.00 JPMORGAN CHASE BANK HD SUPPLY - HOSPITAL REGIST 2,240.00 JPMORGAN CHASE BANK HD SUPPLY -3/4 FLOW CHAMBE 34.46 CITY OF TULSA UTILITIES WATER PURCHASE 124,081.29 CITY OF TULSA UTILITIES WATER PURCHASE 77,033.84 Page 1 Claims List 12/15/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount WATER... JPMORGAN CHASE BANK LOWES -PARTS BIN 9.44 JPMORGAN CHASE BANK LOWES- SUPPLIES 24.93 JPMORGAN CHASE BANK ACCURATE -THM /HAAS SAMPLES 740.00 JPMORGAN CHASE BANK LOWES -PHOTO CELLS 19.96 JPMORGAN CHASE BANK DITCH WITCH- SUPPLIES 324.10 TOTAL WATER 210,424.38 WASTEWATER TREATMENT JPMORGAN CHASE BANK AMAZON -HARD DRIVE 89.99 JPMORGAN CHASE BANK HACH CO -LAB SUPPLIES 87.96 JPMORGAN CHASE BANK FORT BEND - POLYMER 2,091.00 JPMORGAN CHASE BANK GRAINGER -CPR MASKS 73.90 JPMORGAN CHASE BANK GREEN COUNTRY - TESTING 140.00 JPMORGAN CHASE BANK GREEN COUNTRY - TESTING 55.00 JPMORGAN CHASE BANK AMAZON -PC PARTS 139.49 JPMORGAN CHASE BANK DELL- PC /CORLEY 990.21 JPMORGAN CHASE BANK NCL OF WISC -LAB SUPPLIES 119.91 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,814.78 JPMORGAN CHASE BANK UNITED STATES FLAG -FLAGS 64.09 JPMORGAN CHASE BANK DALE & LEES -A/C REPAIRS 88.00 JPMORGAN CHASE BANK CORNERSTONE -TOOLS 85.98 FLEETCOR TECHNOLOGIES FUELMAN PURCH - NOV, 2015 463.55 CITY GARAGE VEH PARTS PURCH -NOV, 20 63.37 UNIFIRST HOLDINGS LP UNIFORM CLEANING 65.19 UNIFIRST HOLDINGS LP UNIFORM CLEANING 82.26 CITY GARAGE LABOR /OVERHEAD - DEC, 201 937.75 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK LOWES- FRIDGE FOR LAB 368.60 GREELEY & HANSEN, LLC LBX 619776 ENGIENEERING SERVICES 8,476.58 JPMORGAN CHASE BANK ADMIRAL EXP -TONER 102.99 AT &T CONSOLIDATED PHONE BILL 64.47 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 11.75 TOTAL WASTEWATER TREATMENT 17,556.84 WASTEWATER COLLECTIOW ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 184.16 VERIZON WIRELESS WIRELESS CONNECTION 80.02 CITY GARAGE LABORIOVERHEAD - DEC, 201 1,355.91 JACQUELYN BROOKE KONONCHUK CONSULTING SERVICES 3,697.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.65 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.65 CITY GARAGE VEH PARTS PURCH - NOV, 20 60.13 JAMES A. OZBUN MOTOR REPAIR 1,767.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - NOV, 201 225.65 FLEETCOR TECHNOLOGIES FUELMAN PURCH - NOV, 2015 371.51 JPMORGAN CHASE BANK OREILLYS- BATTERY 140.49 Page 2 Claims List 12/15/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount WASTEWATER COLLECTION: JPMORGAN CHASE BANK J & R EQUIPMENT -PARTS 289.81 JPMORGAN CHASE BANK DEQ -EXAM FEE /BOGGS 62.00 JPMORGAN CHASE BANK DEQ -EXAM FEE /FLOYD 62.00 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 191.14 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 279.31 JPMORGAN CHASE BANK HD SUPPLY -PAINT 84.00 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 691.58 JPMORGAN CHASE BANK HD SUPPLY -PLUMB PARTS 32.99 JPMORGAN CHASE BANK ROSE COLLEGE - TRAINING 325.00 JPMORGAN CHASE BANK ADVANCED INDUSTRIAL -PARTS 328.00 JPMORGAN CHASE BANK DUKES - DEGREASER 3,000.00 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 1 2.49 TOTAL WASTEWATER COLLECTIONS - 13,321.49 REFUSE COLLECTIONS JPMORGAN CHASE BANK FLEET SERVICE- REPAIRS 10,231.47 JPMORGAN CHASE BANK PIKEPASS -FEES 2.15 FLEETCOR TECHNOLOGIES FUELMAN PURCH - NOV, 2015 2,533.73 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - NOV, 201 2,140.57 STEVES WHOLESALE INC REDUCER PIN FOR REFUSE TR 23.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 UNITED ENGINES, LLC PRESSURE SWITCH 284.38 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK BUMP28UMP -MULTI TESTER 14.99 UNITED ENGINES, LLC FREIGHTLINER CHASSIS 146,279.00 CITY GARAGE LABORIOVERHEAD - DEC, 201 6,488.33 CITY GARAGE VEH PARTS PURCH - NOV, 20 6,226.16 COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,382.28 JPMORGAN CHASE BANK SHELL -FUEL 111.04 AT &T CONSOLIDATED PHONE BILL 10.75 UNIFIRST HOLDINGS LP UNIFORM CLEANING 1 41.71 TOTAL REFUSE COLLECTIONS 179,841.90 RECYCLE CENTER AT &T CONSOLIDATED PHONE BILL 10.75 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 966.36 TREASURER PETTY CASH TOLLS 6.75 CITY GARAGE LABOR/OVERHEAD - DEC, 201 427.08 UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.05 TOTAL RECYCLE CENTER 1,421.99 FUND GRAND TOTAL 437,106.6 OPWA STF DEBT SERVICE WAL -MART STORES, INC. DEVELOPMENT AGREEMENT 839,321.50 Page 3 Claims List 12/15/2015 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/28115 Payroll Expenses Total Expenses 9,860.60 5,307.20 14,292.02 13,158.20 9,307.96 13,915.12 960.00 14,752.53 9,400.45 24,301.59 22,635.58 15,016.59 21,122.07 1.534.79 FUND TOTAL 66,801.10 108,763.60 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2015 -2016 Budgetary Basis Statement of Revenues & Expenses As of November 30, 2015 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES 10101MAIMICI3Iffif 0111=610041=1111; 01*1 NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 490,243 $ 2,580,525 $ 5,337,700 48.35% 348,721 1,644,830 3,807,310 43.20% 160,112 814,250 2,027,670 40.16% 21,035 108,014 276,325 39.09% 1,020,111 5,147,619 11,449,005 44.96% $ (62,463) $ (408,487) $ (820,218) 49.80% (32,526) (160,579) (417,831) 38.43% (466,666) (2,041,990) (4,406,864) 46.34% (135,367) (708,524) (1,745,910) 40.58% (418,887) (744,224) (1,855,113) 40.12% (267,182) (1,485,611) (3,460,100) 42.94% (1,383,092) (5,549,415) (12,706,036) 43.68% (362,981) (401,797) (1,257,031) $ 798 $ 4,597 $ 20,000 22.99% 301 6,372 12,275 51.91% - 124,950 265,735 47.02% - (100,000) (400,000) 25.00% 1,099 35,920 (101,990) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ $ 198,960 $ 529,260 Expenditures of long -term debt (198,260) (528,960) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES - 700 300 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance $ (361,882) $ (365,177) $ (1,358,721) 1,867,540 1,867,540 $ 1,502,363 $ 508,819