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Home My WebLink About1995.06.20_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 20, 1995 The Owasso Public Works Authority met in regular session on Tuesday, June 20, 1995 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 16, 1995 and Addendum to Agenda posted on the City Hall bulletin board at 10:30 a.m. on Monday, June 19, 1995. ITEM 1: CALL TO ORDER Chairman Burris called the meeting to order at 7:25 p.m. ITEM 2: INVOCATION The invocation was given during the City Council meeting preceding this meeting. ITEM 3: FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 4: ROLL CALL PRESENT Charles Burris, Chairperson Danny Ewing, Vice Chairperson Mary Lou Barnhouse, Trustee Joe Ramey, Trustee Michael Helm, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT ITEM 5: REQUEST APPROVAL OF THE MINUTES OF JUNE 6 1995 REGULAR MEETING AND JUNE 13, 1995 SPECIAL MEETING Mr Ramey moved to approve the minutes as written, by reference hereto; seconded by Ms Barnhouse. Owasso Public Works Authority June 20, 1995 AYE: Ramey, Barnhouse, Helm, Ewing, Burris NAY: None Motion carried 5-0. ITEM 6: REQUEST APPROVAL OF CLAIMS Mr Ewing moved, seconded by Mr Ramey, to approve the following claims as submitted: (1) OPWA Fund $97,783.86; (2) Payroll $26,270.80. AYE: Ewing, Ramey, Barnhouse, Helm, Burris NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ADOPTION OF OPWA RESOLUTION #95-04. A RESOLUTION ADOPTING A FY 1995-96 OPWA BUDGET FOR ALL FUNDS ADMINISTERED BY THE OWASSO PUBLIC WORKS AUTHORITY. OPWA Resolution. #95-04 adopts the FY95-96 OPWA budget for all funds administered by the Owasso Public Works Authority. Chairman Burris moved, seconded by Mr Ewing, to approve OPWA Resolution #95-04. AYE: Burris, Ewing, Ramey, Helm, Barnhouse NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #95-02, A RESOLUTION ESTABLISHING RATES FOR THE COLLECTION AND DISPOSAL OF REFUSE FROM COMMERCIAL ESTABLISHMENTS. Mr Ray presented the proposed resolution, which would increase the commercial refuse rates 20 % per customer regardless of container size or number of weekly pick ups. That increase, amounting to approximately $3200 per month, would offset an increase received from BFI, the city's commercial refuse carrier and would fund economic development activities. No comments were made concerning commercial refuse rates at a public hearing held on June 13, 1995. Mr Ramey moved to approve OPWA Resolution #95-02 containing a rate increase for the collection and disposal of refuse from commercial customers, such rate schedule attached and, by reference, made a part hereto. Motion seconded by Chairman Burris. 2 Owasso Public Works Authority June 20, 1995 AYE: Ramey, Burris, Barnhouse, Helm, Ewing NAY: None Motion carried 5-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #95-03. A RESOLUTION ESTABLISHING RATES FOR THE COLLECTION AND DISPOSAL OF RESIDENTIAL WASTE AND COMMERCIAL WASTE USING POLYCARTS FOR COLLECTION Mr Ray presented the proposed resolution, which would increase the rate to residential polycart customers by $1.50 per month and commercial polycart customers by $3.50 per month, with no change in the rate for yardwaste polycarts. The increase would generate approximately $6100, per month, which would be earmarked for street improvements. Comments were received on this item at a public hearing held on June 13, 1995. At that hearing, former Mayor Patricia Marlar protested the increase on the premises that residents paying for refuse pick up would be paying for street improvements even though many other persons use the streets. Former Mayor Bob Randolph also protested the increase and questioned the need for the yardwaste polycarts and bags. These comments were considered by staff and Council. Mr Ray said that, if approved, these rates will be reviewed in five years. Chairman Burris commented that he would like to see a section put into the resolution that would allow any customer over the age of 62 and a recipient of Social Security Retirement Benefits or any customer receiving Social Security Disability Benefits to be able to make application for an exemption of the rate increase. There were not other comments from Council or the audience. Mr Ramey moved, seconded by Ms Barnhouse, to approved OPWA Resolution #95-03 with the added section pertaining to customers receiving Social Securing benefits, increasing rates for the collection and disposal of residential waste and commercial polycart waste, such rate schedule attached and, by reference, made a part hereto. AYE: Ramey, Barnhouse, Helm, Ewing, Burris NAY: None Motion carried 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF TWO NATURAL GAS ENGINE GENERATORS FOR THE WASTEWATER DIVISION. Mr Can presented the item, which would provide for the replacement of emergency power generators at the Ator and Service Road lift stations. The generators currently at those locations are not operational and estimates for repair, as well as the age of the equipment, make it more 3 Owasso Public Works Authority June 20, 1995 cost effective to purchase new generators. Bid packets for two natural gas generators and installation were mailed to seven potential vendors, with four vendors responding. Bids were opened on June 1, 1995, with Clifford Power Systems of Tulsa, OK being the low bidder. Mr Ramey moved, seconded by Chairman Burris, to approve the award of a contract to Clifford Power Systems, Tulsa, OK for the purchase and installation of two natural gas engine generators in the amount of $28,880. AYE: Ramey, Burris, Barnhouse, Helm, Ewing NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE REPLACEMENT AND RELOCATION OF THE AIR CONDITIONER CONDENSER UNIT AT THE WASTEWATER TREATMENT FACILITY. The existing air conditioner at the Wastewater Treatment Facility was installed when the plant was constructed in 1988, and has been recharged and leaks repaired several times. The location of the unit is next to the channel carrying the wastewater flow into the plant, exposing it to highly corrosive gases. These gases have caused the condenser coils to corrode. Four companies supplied quotes to replace and relocate the unit. Mr Ewing asked if there was at least a five-year warranty on the unit. Mr Carr said that there is a standard warranty, but he didn't know the length of time on that warranty. Mr Ramey moved to authorize the replacement and relocation of the air conditioner condenser unit at the Wastewater Treatment Facility by Maximum Control Inc, Owasso, OK in the amount of $1700. Motion seconded by Chairman Burris. AYE: Ramey, Burris, Barnhouse, Helm NAY: Ewing Motion carried 4-1. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF WATER METER MATERIALS FOR THE NINTH GRADE CENTER. Owasso Public Schools is constructing a Ninth Grade Center on 129th E Ave across from the High School. The requested water meter is larger than those normally stocked by the Public Works Department. Therefore, quotes were provided by three vendors for the water meter and installation materials required. Mr Ewing asked if the school system pays for the meter. Mr ,. Ray said that building permit process includes a tap fee, which covers those expenses. Owasso Public Works Authority June 20, 1995 Chairman Burris moved, seconded by Mr Ramey, to award a contract to Water Products, Owasso, OK for the purchase of water meter materials for the Ninth Grade Center in the amount of $1056.74. AYE: Burris, Ramey, Barnhouse, Helm, Ewing NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE EXPENDITURE OF FUNDS TO RELOCATE AN 8" WATER LINE. SUCH LINE CURRENTLY LOCATED ON PROPERTY WITHOUT PROPER EASEMENT. During the construction of a stormwater detention area in the Country Estates development, located northwest of the intersection of Garnett Road and 116th St N, an 8" water line was found to be running through the area. The water line was originally constructed approximately 20 years ago, with no easements being requested on the private property where the line was constructed. Since the water line is on private property, the city has an obligation to move it to the 116th St right-of-way. The developer of Country Estates has agreed to provide an easement along their property adjacent to the Westport Addition. Cost of the relocation will include both materials and labor, however the developer has agreed to provide the equipment and labor since his contractor is already on site. Quotes were solicited for materials only. Three quotes were received. No funds are allocated in the budget for this project, therefore staff will reallocate funds. This can be done without impacting other services. Mr Ramey moved, seconded by Chairman Burris to approve the purchase of materials necessary to relocate 1020 feet of 8" water line from Water Products, Owasso, OK in the amount of $5351.60. AYE: Ramey, Burris, Barnhouse, Helm, Ewing NAY: None Motion carried 5-0. ITEM 14: REPORT FROM OPWA MANAGER Mr Ray reported that the plastics recycling program will officially begin on June 30. An "unofficial" opening and photo opportunity will be held on Friday, June 23 at 10:30 a.m. at the Recycle Center. The Girl Scout troop that originally came up with the idea for recycling plastics will be a part of the ceremony. 5 Owasso Public Works Authority June 20, 1995 ITEM 15: REPORT FROM OPWA ATTORNEY No report. ITEM 16: UNFINISHED BUSINESS None. ITEM 17: NEW BUSINESS None. ITEM 18: ADJOURNMENT Mr Ramey moved, seconded by Ms Barnhouse, to adjourn. AYE: Ramey, Barnhouse, Helm, Ewing, Burris NAY: None Motion carried 5-0 and the meeting was adjourned at 8:10 p.m. Marcia outwell, Authority Secretary 0 Char es L Burris, Chairperson