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Home My WebLink About2012.11.20_OPGA AgendaTYPE OF MEETING: DATE: TIME: PLACE: PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Regular November 20, 2012 6:30 p.m. Council Chambers, 109 N. Birch Old Central Building RECEIVED NOV'i 2012 (0 City s` lerVS Office A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hail at 6:00 p.m. on Friday, November 16, 2012. aw 9WO-P Sherry ho City Clerk AGENDA Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the November 6, 2012 Regular Meeting and the November 13, 2012 Special Meeting Attachment # 3-A B. Approval of Claims Attachment # 3-B C. Acknowledge receipt of the monthly budget status report Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 6, 2012 The Owasso Public Golf Authority met in regular session on Tuesday, November 6, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on November 2, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 9:18 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman None Chris Kelley, Vice Chairman Jeri Moberly, Trustee Patrick Ross, Trustee Charlie Brown, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the October 16, 2012 Regular Meeting B. Approval of Claims Ms. Moberly moved, seconded by Dr. Kelley, to approve the Consent Agenda with claims totaling $40,033.74. Also included for review were the payroll payment reports for 10/20/2012. YEA: Kelley, Brown, Ross, Moberly, Bonebrake NAY: None Motion carried 5-0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPGA MANAGER No report ITEM 6 REPORT FROM OPGA ATTORNEY No report Owosso Public Golf Authority November 6, 2012 ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Mr. Brown moved, seconded by Ms. Moberly, to adjourn the meeting. YEA: Ross, Kelley, Brown, Moberly, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 9:19 p.m. Ashley Hickman, Minute Clerk Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING Tuesday, November 13, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, November 13, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, November 9, 2012, and per the Addendum to the agenda filed in the Office of the City Clerk and posted on the City Hall bulletin board at 1:00 p.m. on Monday, November 12, 2012. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 p.m. PRESENT ABSENT Doug Bonebrake, Mayor/Chairman Chris Kelley, Vice Mayor/Vice Chairman Jeri Moberly, Councilor/Trustee Patrick Ross, Councilor/Trustee Charlie Brown Councilor/Trustee A quorum was declared present ITEM 2: PRESENTATION REGARDING THE OPEN MEETING LAW AND OPEN RECORDS ACT Sherry Bishop and Julie Lombardi presented an overview defining legal aspects of the Open Meeting Law and Open Records Act in relationship to City Council and staff communications. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Maple Glen IV - Annexation and Rezoning B. Private Detention Pond Inspection Agreement C. 86th Street Project- Change Order D. ODOT Bridge Inspection - Proposed Resolution E. Elm Creek Park Improvements Project - RFQ Engineering Services Warren Lehr presented the items and discussion was held. It was further explained that items A through E will be placed on the November 20 agenda for consideration and appropriate action. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Planned Unit Development Chapter Amendments B. Tulsa's Future II Program C. Owasso Girls Softball Association Contract D. Process for Youth Baseball Contract E. Access Gates for Gated Communities F. CNG Grant Project G. Recording Meetings H. Owasso Lake - Citizen Request I. Council Code of Ethics J. City Manager Report 2013 Council Meeting Calendar Sales Tax Report Owasso City Council/OPWA/OPGA November 13, 2012 Karl Fritschen presented item A, Planned Unit Development Chapter Amendments, and discussion was held regarding the new comments and suggestions received from the Planning Commission, OEDA, and citizens. It was further explained that this item will be brought back to the December 11 work session for further review. Chelsea Harkins presented item B, Tulsa's Future II Program, and discussion was held. Mayor Bonebrake exited the meeting at 7:25 and Vice Mayor Kelley assumed the Chair. Vice Mayor Kelley called a recess at 7:25 and the meeting resumed at 7:40. Mayor Bonebrake returned at 7:50. Rodney Ray presented item C, Owasso Girls Softball Association Contract, and discussion was held. This item will be placed on the December 4 agenda for consideration and appropriate action. Rodney Ray presented item D, Process for Youth Baseball Contract, and discussion was held. It was further explained that this item will be brought back to the December 11 work session for further discussion. Rodney Ray presented item E, Access Gates for Gated Communities, and discussion was held. Item H, Owasso Lake - Citizen Request, was taken next in consideration of citizens in attendance. Larry White presented item F, CNG Grant Project. The City Council deferred discussion for further review of the information. Rodney Ray presented item G, Recording Meetings, and discussion was held. It was further explained that this item will be brought back to the December 1 1 work session for further discussion. Councilor Moberly presented item I, Council Code of Ethics, and discussion was held. It was further explained that this item will be brought back to the December 11 work session for further review. Rodney Ray presented item J, City Manager Report including the 2013 Calendar Dates and the Sales Tax Report. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING CONFIDENTIAL COMMUNICATIONS BETWEEN THE CITY OF OWASSO AND THE CITY ATTORNEY, CONCERNING PENDING LITIGATION STYLED DARNABY-PRUNER v. CITY OF OWASSO, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B) (4) Mayor Bonebrake moved, seconded by Charlie Brown to enter executive session for the purpose of discussing confidential communications between the City of Owasso and its attorney, relating to pending litigation styled Darnabv-Pruner v. City of Owasso. 2 Owasso City Council/OPWA/OPGA November 13, 2012 YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None Motion carried 5-0 The City Council entered executive session at 9:58 p.m. At 10:08 p.m., the City Council returned from executive session. ITEM & REPORT FROM CITY COUNCILORS No Report ITEM 7: ADJOURNMENT Ms. Moberly moved for adjournment, seconded by Dr. Kelley. YEA: Kelley, Moberly, Brown,: Ross, Bonebrake NAY: None Motion carried 5-0 Meeting adjourned at 10:09 p.m. Juliann M. Stevens, Deputy City Clerk Doug Bonebrake, Mayor/Chairman 3 Claims List 11 /20/2012 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 78.02 JPMORGAN CHASE BANK SUN MOUNTAIN -MERCHANDISE 138.00 JPMORGAN CHASE BANK WALMART-FOOD 103.91 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE 183.80 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE 420A4 JPMORGAN CHASE BANK SKYCADDIE-MERCHANDISE 388.37 JPMORGAN CHASE BANK WALMART-FOOD 9.43 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 246.09 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 262.74 JPMORGAN CHASE BANK TAYLORMADE-MERCHANISE 94.10 JPMORGAN CHASE BANK GEAR -MERCHANDISE 600.00 JPMORGAN CHASE BANK GEAR -MERCHANDISE 504.87 JPMORGAN CHASE BANK GEAR -MERCHANDISE 343.85 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 87.33 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 82.33 JPMORGAN CHASE BANK BUSHNELL-MERCHANDISE 294.24 JPMORGAN CHASE BANK BUSHNELL-MERCHANDDSE 854.13 JPMORGAN CHASE BANK SYSCO-FOOD 485.28 JPMORGAN CHASE BANK SYSCO-FOOD 893.90 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 304.35 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 114.86 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 105.13 JPMORGAN CHASE BANK OWASSO LIQUOR -BEVERAGE 4.99 BGR DAILY ACCT. REIMB PETTY CASH 531.75 JPMORGAN CHASE BANK WALMART-FOOD 20.94 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 230.03 JPMORGAN CHASE BANK WALMART-FOOD 1936 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 46.96 TOTAL OPGA 7,449.20 CART OPERATIONS JPMORGAN CHASE BANK WALMART-CART SUPPLIES 32.60 JPMORGAN CHASE BANK JUSTICE CART -CART REPAIR 658.00 TOTAL CART OPERATIONS 690.60 COURSE MAINT ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 50.94 JPMORGAN CHASE BANK PROF TURF -AUGER FOR GREEN 1,082.19 JPMORGAN CHASE BANK LUBER BROS-SPINDLE 72.55 JPMORGAN CHASE BANK OREILLY-TURN BRAKE DRUM 20.00 JPMORGAN CHASE BANK OREILLY-HYDRAULIC HOSE 26.14 JPMORGAN CHASE BANK FASTENAL-TAP & DIE SET 39.82 AEP/PSO ELECTRIC USE 1,019.42 JPMORGAN CHASE BANK LOWES-CORDLESS DRILL 146.94 EVANS ENTERPRISES INC DRIVE REPAIR PUMP HOUSE 41328.95 HOLLIDAY SAND & GRAVEL CO GREENS MIX 441.46 NCH CORPORATION MANTEK DIVISION SHOP SUPPLIES 248.66 Page 1 Claims List 11 /20/2012 Budget Unit Title Vendor Name Payable Description IPayment Amount COURSE MAINT... UNIFIRST HOLDINGS LP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 1 17.79 TOTAL COURSE MAINT 7,505.07 FOOD & BEV JPMORGAN CHASE BANK SYSCO-SUPPLIES 33.31 JPMORGAN CHASE BANK HOSTPARTY-SUPPLIES 34.95 JPMORGAN CHASE BANK WALMART-SUPPLIES 10.00 JPMORGAN CHASE BANK GIRT PLAINS -SUPPLIES 30.00 JPMORGAN CHASE BANK REST EQUIP -SUPPLIES 37.25 JPMORGAN CHASE BANK SADDORIS-RENTALS 450.73 TOTAL FOOD & BEV 596.24 GOLF ADMIN ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 282.74 JPMORGAN CHASE BANK MURPHY SANITARY -SUPPLIES 360.86 JPMORGAN CHASE BANK COMMUNITY MATTERS -MAP AD 300.00 JPMORGAN CHASE BANK GEAR -PROMO JACKETS 329.45 JPMORGAN CHASE BANK COURSETRENDS-WEB HSTING 355.00 AEP/PSO ELECTRIC USE 1,020.67 TOTAL GOLF ADMIN 2,648.721 18,889.8 FUND GRAND TOTAL OPGA GRAND TOTAL $18,889.83!, Page 2 Department Golf Shop Operations Cart Operations Golf Course Operations Food & Beverage General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/03/12 Payroll Expenses Total Expenses 2,509.79 3,779.62 777.19 872.64 8,940.13 12,706.33 3,215.50 4,042.33 3,184.22 4,661.72 FUND TOTAL 18,626.83 26,062.64 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2012-2013 Statement of Revenues & Expenses As of October 2012 and 2011 October 31, 2012 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES October 31, 2011 Month Year Percent To -Date To -Date Budget of Budget Golf shop fees 46,596 218,500 510,000 42.84% 38,909 205,196 463,500 44.27% Merchandise sales 11,819 58,915 165,000 35.71% 10,115 53,658 185,000 29.00% COS - merchandise (8,815) (44,186) (124,000) 35.63% (8,043) (39,190) (140,000) 27.99% Food & beverage 17,726 72,245 178,000 40.59% 12,033 68,902 185,000 37.24% COS - food & beverage (8,414) (36,868) (87,000) 42.37% (6,963) (37,772) (72,000) 52.46% Interest & other 2,386 7,727 18,700 41.32% 2,582 7,753 39,800 19.48% Transfer from General - - 250,000 - 3,270 3,600 TOTAL OPERATING REVENUES 30.349/. 48,633 261,817 664,900 39.38% 61,296 276,342 910,700 OPERATING EXPENSES: Personal services 58,238 249,965 668,600 37.39% 59,161 262,073 635,450 41.24% Materials & supplies 9,146 54,624 110,200 49.57% 11,290 62,347 101,160 61.63% Other services 24,406 72,603 131,900 55.04% 15,616 97,837 128,290 76.26% Capital outlay - 9,180 - - 24,224 - Debt service - - TOTAL OPERATING EXPENSES 91,790 386,372 910,700 42.43% 86,067 446,481 864,900 51.62% NET INCOME (LOSS) (37,434) (184,664) (200,000) (30,494) (110,030) -