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Home My WebLink About2016.01.19_OPGA AgendaRECENED JAN I 201E PUBLIC NOTICE OF THE MEETING OF THE City Clerk's Office OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, January 19, 2016 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes • January 5, 2016, Regular Meeting • January 12, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 12/26/15 o Pay Period Ending Date 1/9/16 • Monthly Budget Status Report — December 2015 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, January 15, 2016. R JuikaU n M. Stevens, Deputy City- lerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 5, 2016 The Owasso Public Golf Authority met in regular session on Tuesday, January 5, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Thursday, December 31, 2015. 1. Call to Order Chair Jeri Moberly called the meeting to order at 8:1 1 pm. 2. Roll Call Present Absent Chair- Jeri Moberly None Vice -Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes- December 15, 2015, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda with claims totaling $22,561.89. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None Owasso Public Golf Authority January 5, 2016 Page 2 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report — Pay Period Ending Date 12/12/15 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bush moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5-0 and the meeting adjourned at 8:12 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, January 12, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, January 12, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, January 8, 2016. Call to Order Mayor/Chair Jeri Moberly called the meeting to order at 6:03 pm. Present Absent Mayor/Chair - Jeri Moberly None Vice-Mayor/Vice-Chair- Lyndeli Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush Councilor/Trustee - Chris Kelley A quorum was declared present. 2. Presentation and discussion of the FY 2015 Audit Linda Jones introduced John Manning, Chairman of the Citizen Audit Committee, and Ron Conner and Jake Winkler of RSM US, LLP. Mr. Manning provided comments from the Audit Committee. Mr. Conner presented the FY 15 audited financial statements. Discussion was held. Ms. Jones explained that an item acknowledging receipt of the audit would be included in the Official Notices section on the January 19, 2016 City Council agenda. 3. Discussion relating to Community Development items A. Planned Unit Development - OPUD-15-02 (Safelock Storage located southeast of E 76th St N and N 1291h St E Ave) B. Zoning Code Update Karl Fritschen presented Item 3A and discussion was held. It was explained that an item would be included on the January 19, 2016 Council agenda for consideration and action. Bronce Stephenson presented item 3B, explaining that staff is reviewing the current zoning code and will be presenting revisions to the code in the coming months. 4. Discussion relating to Fire Station #4 Project Mark Stuckey presented the project concept and discussion was held. It was further explained that RFPs have been submitted for review and staff anticipates bringing a recommendation to the Council in February. 5. Discussion relating to Sewer Use (Fats, Oils & Greases) Ordinance Travis Blundell presented the item and discussion was held. Staff anticipates bringing an ordinance to the City Council for consideration and action in February. 6. Discussion relating to City Manager items • Election - Recapture Vision 2025 sales tax • Monthly sales tax report • City Manager report Warren Lehr presented a draft Ordinance and Resolution relating to an election seeking voter approval to recapture a portion of the expiring Vision 2025 sales tax. Discussion was held. It was further explained that both items would be placed on the January 19, 2016 Council agenda for consideration and action. Linda Jones presented the monthly sales fax report and discussion was held. Under the City Manager Report, Mr. Lehr advised that staff is seeking estimates to repair a leaking roof at the Animal Control Facility and expects to bring Claims List 1/19/2016 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA BGR DAILY ACCT. REIMB GOLF PETTY CASH 563.11 JPMORGAN CHASE BANK CLUB PRO -MERCHANDISE 182.24 JPMORGAN CHASE BANK PING -MERCHANDISE 263.22 JPMORGAN CHASE BANK PING -MERCHANDISE 101.97 JPMORGAN CHASE BANK SAMSCLUB-FOOD 171.09 JPMORGAN CHASE BANK WALMART-FOOD 73.96 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE ORDER 76.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 435.50 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 305.52 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 120.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 76.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 43.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 155.42 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 187.27 TOTAL OPGA 2,754.30 GOLF SHOP IJPMORGAN CHASE BANK IPSI SERVICES -PGA TEST 40.00 TOTAL GOLF SHOP 40.00 CARTOPERATIONS IJPMORGAN CHASE BANK LOWES-HEATER 19.98 TOTAL CART OPERATIONS 19.98 COURSE MAINT JPMORGAN CHASE BANK DISCOUNT DOOR -REPAIRS 85.00 CITY GARAGE LABOR/OVERHEAD EXP - DEC, 65.33 JPMORGAN CHASE BANK P & K EQUIP -REPAIRS 61.16 VERIZON WIRELESS WIRELESS CONNECTION 40.01 JPMORGAN CHASE BANK LOWES-SHOP LIGHT/PAINT 73.35 JPMORGAN CHASE BANK LUBER BROS-COIL ASSEMBLY 432.78 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 103.82 JPMORGAN CHASE BANK OREILLYS-SPARK PLUG 3.98 JPMORGAN CHASE BANK OREILLYS-DEGREASER 14.99 JPMORGAN CHASE BANK OREILLYS-PENETRATING OIL 20.99 JPMORGAN CHASE BANK OREILLYS-HOSE PARTS 18.18 JPMORGAN CHASE BANK OREILLYS-SPRAY PAINT 10.47 UNIFIRST HOLDINGS LP AIR FRESHENER/HAND SOAP 16.40 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP SHOP TOWELS 11.19 UNIFIRST HOLDINGS LP SHOP TOWELS 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15,39 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.39 TOTAL COURSE MAINT 1,001.62. FOOD & BEV . IJPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 39.81 Page 1 Claims List 1/1912016 Budget Unit Title Vendor Name Payable Description Payment Amount FOOD & BEV... JPMORGAN CHASE BANK SADDORIS-LINEN RENTALS 216.38 JPMORGAN CHASE BANK MURPHY SANITARY -SUPPLIES 198.00 TOTAL FOOD & BEV 454.19 GOLFADMIN JPMORGAN CHASE BANK MURPHY SANITARY -SUPPLIES 276.23 JPMORGAN CHASE BANK COURSETRENDS-HOSTING 300.00 AT&T LONG DISTANCE LONG DISTANCE PHONE BILL 35.38 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 290.90 GPS TECHNOLOGIES, INC FEB GPS 840.00 XEROX CORPORATION COPIER SERVICE 56.98 JPMORGAN CHASE BANK LOCKE SUPPLY -LIGHT TIMER 59.67 JPMORGAN CHASE BANK TERMINIX-PEST CONTROL 71.00 TOTAL GOLF ADMIN 1,930.16 FUND GRAND TOTAL 6,200.2 OPGA GRAND TOTAL $6,200.25 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/26/15 Department Payroll Expenses Total Expenses Golf Shop Operations 2,534.10 2,938.30 Cart Operations 1,107.00 1,238.94 Golf Course Operations 7,042.44 8,386.70 Food & Beverage 2,026.25 2,340.85 General & Administration 3,177.90 3,761.10 FUND TOTAL 15,887.69 18,665.89 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/09/16 Department Payroll Expenses Total Expenses Golf Shop Operations 2,318.17 3,774.57 Cart Operations 787.50 884.22 Golf Course Operations 7,082.91 11,584.22 Food & Beverage 1,577.56 2,910.06 General &Administration 3,177.90 4,855.29 FUND TOTAL 14,944.04 24,008.36 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of December 31, 2015 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage Other Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General TOTAL OTHER REVENUES NET INCOME (LOSS) FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance December 31, 2015 Month Year To -Date To -Date Percent Budget of Budget 20,801 245,847 $ 572,300 42.96% 5,406 60,771 140,000 43.41% (4,202) (46,044) (100,000) 46.04% 4,055 61,616 125,000 49.29% 8,380 80,383 189,300 42.46% (2,664) (38,140) (86,000) 44.35% 28 392 700 55.94% $ 31,805 $ 364,824 $ 841,300 43.36% $ (9,192) $ (59,583) $ (133,227) 44.72% (6,417) (57,095) (102,792) 55.54% (41,204) (336,526) (583,959) 57,63% (8,572) (60,958) (126,559) 48.17% (16,446) (104,949) (224,364) 46.78% $ (81,831) $ (619,111) $ (1,170,901) 52.87% $ (50,026) $ (254,287) $ (329,601) $ 50,000 $ 100,000 $ 350,000 28.57% $ 50,000 $ 100,000 $ 350,000 28.57% $ (26) $ (154,287) $ 20,399 (3,512,420) (3,512,420) $ (3,666,707) $ (3,492,021)