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Home My WebLink About2016.01.19_OPWA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE IJAN 1 c viii OWASSO PUBLIC WORKS AUTHORITY Office Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, January 19, 2016 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • January 5, 2016, Regular Meeting • January 12, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or Information only, no discussion or action will be taken) • Payroll Payment Reports: • Pay Period Ending Date 12/26/15 • Pay Period Ending Date 1/9/16 • Monthly Budget Status Report - December 2015 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, January 15, 2016. Jut ii nn M. Stevens, Dep t� y City Clerk I t OWASSO PUBLIC WORKS AUTHORITY MINUTES Of REGULAR MEETING Tuesday, January 5, 2016 The Owasso Public Works Authority met in regular session on Tuesday, January 5, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Thursday, December 31 2015. 1. Call to Order Chair Jeri Moberly called the meeting to order at 8:09 pm. 2. Roll Call Present Absent Chair -Jeri Moberly None Vice - Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - December 15, 2015, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $639,443.16. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None Owasso Public Works Authority January 5, 2016 Page 2 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report— Pay Period Ending Date 12/12/15 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Dunn moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 8:10 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, January 12, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, January 12, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, January 8, 2016. Call to Order Mayor /Chair Jeri Moberly called the meeting to order at 6:03 pm. Present Absent Mayor /Chair - Jeri Moberly None Vice - Mayor /Vice -Chair - Lyndell Dunn Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee - Chris Kelley A quorum was declared present. 2. Presentation and discussion of the FY 2015 Audit Linda Jones introduced John Manning, Chairman of the Citizen Audit Committee, and Ron Conner and Jake Winkler of RSM US, LLP. Mr. Manning provided comments from the Audit Committee. Mr. Conner presented the FY 15 audited financial statements. Discussion was held. Ms. Jones explained that an item acknowledging receipt of the audit would be included in the Official Notices section on the January 19, 2016 City Council agenda. 3. Discussion relating to Community Development items A. Planned Unit Development - OPUD -15 -02 (Safelock Storage located southeast of E 76th St N and N 1291h St E Ave) B. Zoning Code Update Karl Fritschen presented Item 3A and discussion was held. It was explained that an item would be included on the January 19, 2016 Council agenda for consideration and action. Bronce Stephenson presented item 3B, explaining that staff is reviewing the current zoning code and will be presenting revisions to the code in the coming months. 4. Discussion relating to Fire Station #4 Project Mark Stuckey presented the project concept and discussion was held. it was further explained that RFPs have been submitted for review and staff anticipates bringing a recommendation to the Council in February. 5. Discussion relating to Sewer Use (Fats, Oils & Greases) Ordinance Travis Blundell presented the item and discussion was held. Staff anticipates bringing an ordinance to the City Council for consideration and action in February. 6. Discussion relating to City Manager items • Election - Recapture Vision 2025 sales tax • Monthly sales tax report • City Manager report Warren Lehr presented a draft Ordinance and Resolution relating to an election seeking voter approval to recapture a portion of the expiring Vision 2025 sales tax. Discussion was held. It was further explained that both items would be placed on the January 19, 2016 Council agenda for consideration and action. Linda Jones presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr advised that staff is seeking estimates to repair a leaking roof at the Animal Control Facility and expects to bring Owasso City Council, OPWA & OPGA January 12, 2016 Page 2 a request for a budget amendment in February or March; staff received several RFQs for the design of the Festival Marketplace and is in the process of reviewing them. 7. City Council /Trustee comments and inquiries None 8. Adjournment The meeting adjourned at 7:23 pm. Jeri Moberly, Mayor/ Chair Juliann M. Stevens, Minute Clerk Claims List 1/19/2016 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 128.86 TOTAL OPWA 128.86 OPWAADMINISTRATION ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 724.51 UNIFIRST HOLDINGS LP UNIFORM CLEANING 34.42 UNIFIRST HOLDINGS LP UNIFORM CLEANING 63.92 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 56.58 BLUE ENERGY FUELS, LLC CNG FUEL PURCH DEC, 2015 43.22 CITY GARAGE LABOR /OVERHEAD EXP - DEC, 152.41 JPMORGAN CHASE BANK APWA -2016 MEMBERSHIP 184.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 14.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 34.59 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 55.16 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 12.99 TOTAL OPWA ADMINISTRATION 1,376.79 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,391.00 TODD C. KIMBALL METER READER 952.95 TYRONE EUGENE DINKINS METER READER 239.40 TODD C. KIMBALL METER READER 896.85 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,588.21 DRAKE SYSTEMS INC COPIER SERVICE 390.00 DRAKE SYSTEMS INC US COPIER 1,178.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 23.99 TOTAL UTILITY BILLING 7,660.40 WATER JPMORGAN CHASE BANK ANCHOR STONE - GRAVEL 954.87 JPMORGAN CHASE BANK LOWES -WOOD 135.95 UNIFIRST HOLDINGS LP UNIFORM CLEANING 473.20 CITY OF TULSA UTILITIES WATER PURCHASE 99,011.21 CITY OF TULSA UTILITIES WATER PURCHASE 131,912.19 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.60 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 11.72 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 46.88 JPMORGAN CHASE BANK HD SUPPLY -PARTS 406.14 JPMORGAN CHASE BANK HD SUPPLY -PARTS 2,280.37 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.02 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.02 CITY GARAGE LABORIOVERHEAD EXP - DEC, 1,887.33 FLEETCOR TECHNOLOGIES FUELMAN EXP- DEC, 2015 690.02 BLUE ENERGY FUELS, LLC CNG FUEL PURCH DEC, 2015 88.87 CITY GARAGE VEH PARTS PURCH - DEC, 20 520.00 JPMORGAN CHASE BANK HOLDERS -LOCK REPAIRS 257.50 Page 1 Claims List Budget Unit Title Vendor Name Payable Description PaymentAmount WATER... JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 974.10 JPMORGAN CHASE BANK HD SUPPLY- SUPPLIES 1,371.69 JPMORGAN CHASE BANK ACCURATE ENVIRON- TESTING 1,265.00 JPMORGAN CHASE BANK SPEEDTECH -LIGHT BARS 207.76 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 11.04 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 18.15 TOTAL WATER 242,664.63 WASTEWATER TREATMENT JPMORGAN CHASE BANK NCL OF WISC -LAB SUPPLIES 64.66 VERIZON WIRELESS WIRELESS CONNECTION 80.02 GREELEY & HANSEN, LLC LBX 619776 ENGIENEERING SERVICES 8,112.48 JPMORGAN CHASE BANK P & K EQUIP- REPAIRS 404.12 JPMORGAN CHASE BANK ACE HARDWARE - REBUILD KIT 24.99 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES 142.35 LIVINGSTON MICROGRAPHICS, LLC UV GERMICIDAL LAMPS 8,461.13 JPMORGAN CHASE BANK STD SPLY -MOWER REPAIRS 471.59 JPMORGAN CHASE BANK HACH CO -LAB SUPPLIES 322.47 CITY GARAGE VEH PARTS PURCH - DEC, 20 124.30 FLEETCOR TECHNOLOGIES FUELMAN EXP - DEC, 2015 509.21 CITY GARAGE LABOR/OVERHEAD EXP - DEC, 937.75 UNIFIRST HOLDINGS LP UNIFORM CLEANING 56.76 UNIFIRST HOLDINGS LP UNIFORM CLEANING 62.44 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 46.88 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 11.72 JPMORGAN CHASE BANK GREEN COUNTRY - TESTING 100.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 473.20 JPMORGAN CHASE BANK WASTE MGMT - SLUDGE REMOVAL 2,812.96 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 101.88 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 31.98 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 23.70 TOTAL WASTEWATER TREATMENT 23,376.591 WASTEWATER COLLECTION; UNIFIRST HOLDINGS LP UNIFORM CLEANING 473.20 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 195.65 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 11.72 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 46.88 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 839.62 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.65 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.65 JAMES A. OZBUN REBUILD PUMP 4,530.00 JAMES A. OZBUN REBUILD PUMP 4,500.00 CITY GARAGE LABORIOVERHEAD EXP - DEC, 1,355.91 FLEETCOR TECHNOLOGIES FUELMAN EXP - DEC, 2015 355.53 CITY GARAGE IVEH PARTS PURCH - DEC, 20 245.11 Page 2 Claims List 1/19/2016 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER COLLECTION! BLUE ENERGY FUELS, LLC CNG FUEL PURCH DEC, 2015 196.40 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 121.44 JPMORGAN CHASE BANK LOWES -TOOLS 290.42 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 208.14 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 272.53 TREASURER PETTY CASH TRAVEL EXPENSE 300.00 VERIZON WIRELESS WIRELESS CONNECTION 80.04 JPMORGAN CHASE BANK LOWES- SUPPLIES 26.56 JPMORGAN CHASE BANK OREILLYS- GREASE 1 34.90 TOTAL WASTEWATER COLLECTIONS 14,175.35 REFUSE COLLECTIONS JPMORGAN CHASE BANK SUMMIT TRUCK -WIPER SWITCH 239.26 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 125.99 JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 125.99 JPMORGAN CHASE BANK BUMP2BUMP- ANTI - FREEZE 19.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH DEC, 2015 2,660.98 CITY GARAGE VEH PARTS PURCH - DEC, 20 1,783.04 FLEETCOR TECHNOLOGIES FUELMAN EXP- DEC, 2015 2,441.11 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 51.48 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 JPMORGAN CHASE BANK BUMP2BUMP- BATTERIES 198.00 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 46.88 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 11.72 CITY GARAGE LABORIOVERHEAD EXP - DEC, 6,488.33 COVANTA LANCASTER, INC REFUSE TIPPING FEES 7,071.51 TOTAL REFUSE COLLECTIONS 21,376.36 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.05 UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.05 CITY GARAGE LABOR /OVERHEAD EXP - DEC, 427.08 TOTAL RECYCLE CENTER 449.18 FUND GRAND TOTAL 311,208.1 OPWA GRAND TOTAL $311,208.16 Page 3 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/26/15 Department Payroll Expenses Total Expenses OPWA Administration 9,860.59 11,760.47 Utility Billing 5,307.20 6,323.58 Water 13,570.48 16,151.58 Wastewater 12, 803.03 15,190.24 Wastewater Collection 8,874.66 10,520.45 Refuse 13,918.91 16,509.95 Recycle Center 900.00 1,064.01 FUND TOTAL 65,234.87 77,520.28 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/09116 Payroll Expenses Total Expenses 9,860.59 5,307.20 15,286.84 12,777.67 8,609.96 12,821.65 984.00 14,851.12 9,453.55 25,550.39 22,333.02 14,303.12 19,929.24 1,573.05 FUND TOTAL 65,647.91 107,993.49 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2015 -2016 Budgetary Basis Statement of Revenues & Expenses As of December 31, 2015 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 454,986 $ 3,035,511 $ 5,337,700 56.87% 341,267. 1,986,096 3,807,310 52.17% 143,319 957,569 2,027,670 47.23% 20,198 128,212 276,325 46.40% 959,770 6,107,388 11,449,005 53.34% $ (72,087) $ (480,574) $ (820,218) 58.59% (38,624) (199,203) (417,831) 47.68% (383,688) (2,425,678) (4,406,864) 55.04% (200,815) (910,468) (1,745,910) 52.15% (257,402) (1,001,638) (1,855,113) 53.99% (267,182) (1,752,793) (3,460,100) 50.66% (1,219,798) (6,770,354) (12,706,036) 53.28% (260,028) (662,966) (1,257,031) $ 759 $ 5,357 $ 20,000 26.78% 4,045 10,418 12,275 84.87% - 124,950 265,735 47.02% (100,000) (200,000) (400,000) 50.00% (95,195) (59,275) (101,990) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ $ 198,960 $ 529,260 Expenditures of long -term debt (528,260) (528,960) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES (329,300) 300 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL- Beginning Balance WORKING CAPITAL - Ending Balance $ (355,224) $ (1,051,541) $ (1,358,721) 1,867,540 1,867,540 $ 815,999 $ 508,819