HomeMy WebLinkAbout2016.01.19_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED
OWASSO CITY COUNCIL JAN 1 ; 2016 ;
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
Regular Meeting
Tuesday, January 19, 2016 - 6:30 pm
1. Call to Order
Mayor Jeri Moberly
2. Invocation
Mike Frantz, Associate Pastor of Discovery Bible Fellowship
3. Flag Salute
4. Roll Call
5. Presentation of the Employee of the Quarter
Warren Lehr
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (Ail matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an
Item from the Consent Agenda by request. A motion to adopt the Consent Agenda is
non - debatable.)
A. Approve minutes
• January 5, 2016, Regular Meeting
• January 12, 2016, Regular Meeting
B. Approve claims
C. Accept the Capital One "Transforming Your Community Program" donation
and approve a budget amendment in the Fire Department Half -Penny Sales
Tax Fund increasing the estimated revenues and the appropriation for
expenditures by $5,000
D. Accept the donation from Dr. Steven Kovacs and approve a budget
amendment in the Ambulance Service Fund, increasing the estimated
revenue and the appropriation for expenditures by $3,100
7. Consideration and appropriate action relating to items removed from the Consent
Agenda
8. Public Hearing and consideration and appropriate action relating to Planned Unit
Development OPUD- 15 -02, for property located southeast of E 76th St N and N 1291h St E
Ave (Safelock Storage)
Karl Fritschen
Staff recommends approval of OPUD- 15 -02.
Owasso city Council
January 19, 2016
Page 2
9. Consideration and appropriate action relating to an agreement for engineering services
for the E 106th St N and N 145th E Ave Intersection Improvements
Dwayne Henderson
Staff recommends approval of Agreement for Engineering Services for the E 106th St N
and N 1451h E Ave Intersection Improvements with Poe & Associates, Inc., in the amount
of $168,800 and authorization for the Mayor to execute the agreement.
10. Consideration and appropriate action relating to the purchase of a vehicle in the
Stormwater Division
Tim Doyle
Staff recommends approval to purchase a 2016 Dodge Ram 5500, regular cab, diesel,
four -wheel drive truck with dump bed in the amount of $62,618 from Bob Howard
Chrysler Jeep Dodge of Oklahoma City, Oklahoma per Oklahoma State Bid award
contract SW60035.
11. Consideration and appropriate action relating to a bridge cleaning project
Jacob Ketner
Staff recommends award of the bid and approval of a construction contract with Barnes
Construction of Tulsa, Oklahoma to include the base project, plus Alternate #I for a total
contract amount of $92,438.75 and authorization for the Mayor to execute the contract.
12. Consideration and appropriate action relating to Ordinance 1068, amending the
provisions of Part 7, Finance and Taxation, Chapter 2, Sales Tax, Section 7 -206, Effective
Date, Section 7 -207, Purpose of Revenues and Section 7 -208 Tax Rates; Sales Subject to
Tax, of the Code of Ordinances of the City of Owasso, Oklahoma, by levying and
assessing a sales tax of fifty -five hundredths percent (0.55 17o) in addition to all other excise
taxes levied and assessed upon the gross proceeds or gross receipts derived therefrom;
providing for requirement of approval by a majority of the qualified registered voters
voting at an election held for such purposes as provided by law; providing provisions
severable; and declaring an effective date
Warren Lehr
Staff recommends Council approval of Ordinance 1068 amending the sales tax rate to
include a portion of an expiring county sales tax, providing a designated purpose for the
revenue generated, and setting a "sunset" of seven years.
13. Consideration and appropriate action relating to Resolution 2016.01, calling a special
election in the City of Owasso, State of Oklahoma, for the purpose of submitting to the
registered, qualified voters of said city the question of the approval or disapproval by
said voters of Ordinance 1068 of said city, levying and assessing a sales tax of fifty -five
hundredths of one percent (0.55 %,) in addition to all other excise taxes levied and
assessed upon the gross proceeds or gross receipts derived therefrom; providing that the
proceeds of said sales tax shall be used for street improvements; providing for the
commencement and duration of such tax; providing notice to the Tulsa County Election
Board for the conduct of such election; and designating the polling precincts to be open
or closed
Warren Lehr
Staff recommends approval of Resolution 2016 -01.
14. Report from City Manager
15. Report from City Attorney
Owasso City Council
January 19, 2016
Page 3
16. Report from City Councilors
17. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Reports:
• Pay Period Ending Date 12/26/15
• Pay Period Ending Date 1/9/16
• Health Care Self- Insurance Claims - dated as of 1/14/16
• Monthly Budget Status Report - December 2015
• FY 2015 Audit Report provided during January 12, 2016 worksession
1B. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda)
19. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall
bulletin board at 6:00 pm on Friday, January 15, 2016.
irn I... i / j p
}.uliann M. Stevens, eputy City Clerk
i�
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, January 5, 2016
The Owasso City Council met in regular session on Tuesday, January 5, 2016, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and
the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00
pm on Thursday, December 31, 2015.
1. Call to Order
Mayor Jeri Moberly called the meeting to order at 6:32 pm.
2. Invocation
The invocation was offered by Reverend Dr. Andrew Rankin, Senior Pastor of Freedom
Church.
3. Flag Salute
Councilor Bush led the flag salute.
4. Roll Call
Present Absent
Mayor - Jeri Moberly None
Vice - Mayor - Lyndell Dunn
Councilor- Doug Bonebrake
Councilor- Bill Bush
Councilor - Chris Kelley
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of the Character Trait of Diligence
Michele Dempster, HR Director /Character Coordinator, presented the Character Trait of
Diligence for the month of January.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes- December 15, 2015, Regular Meeting
B. Approve claims
C. Approve Agreements for Urban Engineering Services (Engineer Agreements):
• Kellogg Engineering, Inc. - Morrow Sanitary Sewer Lift Station Project
• Kellogg Engineering, Inc. - Morrow Place Residential Phase I
• Kellogg Engineering, Inc. - Owasso Industrial Park Phase IV
Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with claims
totaling $286,327.46.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
Owasso City Council
January 5, 2016
Page 2
7. Consideration and appropriate action relating to items removed from the Consent Agenda
None
8. Consideration and appropriate action relating to an agreement with the Oklahoma Tax
Commission for administration of sales and use tax ordinances
Linda Jones presented the item recommending approval of the revised Agreement for
Administration of the Sales and Use Tax Ordinances of the City of Owasso and an Agreement
to Engage in Compliance of Activities by the City of Owasso.
After discussion, Mr. Bush moved, seconded by Dr. Kelley to approve the agreements with
the Oklahoma Tax Commission, as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
9. Consideration and appropriate action relating to a request for an executive session for
purposes of discussing confidential communications between the City Council and the City
Attorney concerning potential litigation relating to the stormwater inflow structure project at
the Bradfords of Silver Creek as provided for in Title 25, O.S. Section § 307(B)(4)
Julie Lombardi presented the item, Dr. Kelley moved, seconded by Mr. Bonebrake to enter
into executive session.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
At 6:50 pm, the Council, Warren Lehr, Julie Lombardi, and Roger Stevens entered into
executive session.
At 7:49 pm, the Council returned to open session.
10. Report from City Manager
Roger Stevens presented the Monthly Public Works Project Status Report.
Mr. Lehr acknowledged recent city events.
11. Report from City Attorney
None
12. Report from City Councilors
Councilors acknowledged efforts of staff.
13. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 12/12/15
• Health Care Self- Insurance Claims - dated as of 12/29/15
14. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
Owasso City Council
January 5, 2016
Page 3
15. Adjournment
Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried 5 -0 and the meeting adjourned at 8:08 pm.
Jeri Moberly, Mayor
Lisa Wilson, Minute Clerk
OWASSO CITY COUNCIL, OPWA & OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, January 12, 2016
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, January 12, 2016, in the Council Chambers at Old Central,
109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in
the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday,
January 8, 2016.
1. Call to Order
Mayor /Chair Jeri Moberly called the meeting to order at 6:03 pm.
Present Absent
Mayor /Chair - Jeri Moberly None
Vice- Mayor /Vice- Chair - Lyndell Dunn
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Bill Bush
Councilor /Trustee - Chris Kelley
A quorum was declared present.
2. Presentation and discussion of the FY 2015 Audit
Linda Jones introduced John Manning, Chairman of the Citizen Audit Committee, and Ron
Conner and Jake Winkler of RSM US, LLP. Mr. Manning provided comments from the Audit
Committee. Mr. Conner presented the FY 15 audited financial statements. Discussion was
held. Ms. Jones explained that an item acknowledging receipt of the audit would be
included in the Official Notices section on the January 19, 2016 City Council agenda.
3. Discussion relating to Community Development items
A. Planned Unit Development - OPUD -15 -02 )Safelock Storage located southeast of
E 76th St N and N 1291h St E Ave)
B. Zoning Code Update
Karl Fritschen presented Item 3A and discussion was held. It was explained that an item
would be included on the January 19, 2016 Council agenda for consideration and action.
Bronce Stephenson presented item 3B, explaining that staff is reviewing the current zoning
code and will be presenting revisions to the code in the coming months.
4. Discussion relating to Fire Station #4 Project
Mark Stuckey presented the project concept and discussion was held. It was further
explained that RFPs have been submitted for review and staff anticipates bringing a
recommendation to the Council in February.
5. Discussion relating to Sewer Use (Fats, Oils S Greases) Ordinance
Travis Blundell presented the item and discussion was held. Staff anticipates bringing an
ordinance to the City Council for consideration and action in February.
6. Discussion relating to City Manager items
• Election - Recapture Vision 2025 sales tax
• Monthly sales tax report
• City Manager report
Warren Lehr presented a draft Ordinance and Resolution relating to an election seeking
voter approval to recapture a portion of the expiring Vision 2025 sales tax. Discussion was
held. It was further explained that both items would be placed on the January 19, 2016
Council agenda for consideration and action. Linda Jones presented the monthly sales tax
report and discussion was held. Under the City Manager Report, Mr. Lehr advised that staff is
seeking estimates to repair a leaking roof at the Animal Control Facility and expects to bring
Owasso City Council, OPWA & OPGA
January 12, 2016
Page 2
a request for a budget amendment in February or March; staff received several RFQs for the
design of the Festival Marketplace and is in the process of reviewing them.
7. City Council /Trustee comments and inquiries
None
8. Adjournment
The meeting adjourned at 7:23 pm.
Jeri Moberly, Mayor/ Chair
Juliann M. Stevens, Minute Clerk
Claims List
1/19/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL
TREASURER PETTY CASH
CC REFUNDNICENA
50.00
AEP /PSO
STREET LIGHTS
7.05
TREASURER PETTY CASH
CC REFUNDIMORGANS
100.00
TREASURER PETTY CASH
CC REFUNDIROBINSON
50.00
TREASURER PETTY CASH
OC REFUND /SAMS CLUB
250.00
TREASURER PETTY CASH
CC REFUND /BACA
50.00
TREASURER PETTY CASH
OC REFUND /COLDWELL BANKER
100.00
TREASURER PETTY CASH
CC REFUNDIDERR
100.00
TREASURER PETTY CASH
REIMB MEDICARE EXPENSE
98.53
TREASURER PETTY CASH
CC REFUND /RABBITT
50.00
TREASURER PETTY CASH
OC REFUNDIROBERTS
100.00
TREASURER PETTY CASH
REFUND PERMIT FEE
10.00
TREASURER PETTY CASH
CC REFUND /SMITH
50.00
TOTAL GENERAL
1,015.58
MUNICIPAL COURT
OKLAHOMA MUNICIPAL COURT CLERKS
MEMBERSHIP DUES
110.00
JPMORGAN CHASE BANK
RUBBER STAMPS -DATE STAMP
45.70
TOTAL MUNICIPAL COURT 155.70
MANAGERIAL
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
2,79
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
12.74
TREASURER PETTY CASH
PASTOR MEETING EXPENSE
11.20
CITY GARAGE
LABORIOVERHEAD EXP - DEC,
44.75
FLEETCOR TECHNOLOGIES
FUELMAN EXP - DEC, 2015
18.15
TOTAL MANAGERIAL 89.63
FINANCE
CITY GARAGE
LABOR /OVERHEAD EXP - DEC,
44.75
IJPMORGAN CHASE BANK
KIPLINGER- SUBSCRIPTION
16.00
TOTAL FINANCE
60.75
HUMAN RESOURCES
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
8.40
AMERICANCHECKED, INC ATTN: BILLING
PRE - EMPLOYMENT BACKGROUND
57.95
URGENT CARE OF GREEN COUNTRY, P.L.L
DRUG AND ALCOHOL TESTS
75.00
TULSA WORLD
ADVERTISING
1,802.80
OKLAHOMA MUNICIPAL LEAGUE
ADVERTISING
20.00
RICH & CARTMILL, INC
NOTARY PUBLIC BOND
30.00
FELKINS ENTERPRISES, LLC
TRI -FOLD VISION BROCHURES
350.00
STRATEGIC GOVERNMENT RESOURCES, INC
GRAPHIC DESIGN WORK
350.00
JPMORGAN CHASE BANK
SGR -2016 MEMBERSHIP FEE
249.00
TREASURER PETTY CASH
NOTARY FILING
25.00
JPMORGAN CHASE BANK
CHARACTER BULLETINS
648.00
Page 1
Claims List
1/19/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
TOTAL HUMAN RESOURCES 3,616.15
HR - CHARACTER INITIATIVE
JPMORGAN CHASE BANK
SAV ON- CHARACTER BANNERS
160.00
JPMORGAN CHASE BANK
ADMIRAL EXP -PAPER
201.30
TOTAL HR- CHARACTER INITIATIVE 361.30
GENERAL GOVERNMENT
JPMORGAN CHASE BANK
SAV ON- ENVELOPES
330.00
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
86.97
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
28.99
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
1,123.70
JPMORGAN CHASE BANK
FMCS ARBITRATION- SERVICES
30.00
JPMORGAN CHASE BANK
AMER WASTE- REFUSE SERVICE
144.93
TULSA COUNTY CLERK
FILING FEES
13.00
TULSA COUNTY CLERK
FILING FEES
68.00
TOTAL GENERAL GOVERNMENT 1,825.59
COMMUNITY DEVELOPMENT
JPMORGAN CHASE BANK
LOWES- BATTERIES
20.95
VERIZON WIRELESS
WIRELESS CONNECTION
155.39
INCOG
INCOG 3RD QUARTER DUES
5,784.00
JPMORGAN CHASE BANK
LOWES- VOLTAGE TESTER
57.94
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
79.10
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
10.17
JPMORGAN CHASE BANK
PLANNING COMM MEETING
33.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
31.47
FLEETCOR TECHNOLOGIES
FUELMAN EXP - DEC, 2015
164.19
CITY GARAGE
VEH PARTS PURCH -DEC, 20
16.64
CITY GARAGE
LABOR /OVERHEAD EXP - DEC,
467.00
TOTAL COMMUNITY DEVELOPMENT 6,819.85
ENGINEERING
CITY GARAGE
LABOR /OVERHEAD EXP - DEC,
341.41
CITY GARAGE
VEH PARTS PURCH - DEC, 20
105.91
FLEETCOR TECHNOLOGIES
FUELMAN EXP - DEC, 2015
39.85
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
56.58
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
JPMORGAN CHASE BANK
SPEEDTECH- SAFETY LIGHTS
445.59
TOTAL ENGINEERING 1,058.111
INFORMATION TECHNOLOGY
VERIZON WIRELESS
WIRELESS CONNECTION
149.68
JPMORGAN CHASE BANK
COX - INTERNET
1,350.00
JPMORGAN CHASE BANK
GODADDYCOM- RENEWAL
69.99
Page 2
Claims List
1/19/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
INFORMATION TECHNOLOGY
CITY GARAGE ILABORIOVERHEAD
EXP - DEC,
81.86
TOTAL INFORMATION TECHNOLOGY 1,651.53
SUPPORT SERVICES
CITY GARAGE
LABOR /OVERHEAD EXP - DEC,
795.83
JPMORGAN CHASE BANK
LIBERTY FLAGS -FLAGS
63.00
JPMORGAN CHASE BANK
LOWES- LIGHTING
59.73
FLEETCOR TECHNOLOGIES
FUELMAN EXP - DEC, 2015
143.18
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
11.85
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
11.85
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
11.85
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC WORKER PROGRAM - DEC
930.00
JPMORGAN CHASE BANK
COX - INTERNET
69.95
JPMORGAN CHASE BANK
LOWES - SUPPLIES
5.68
JPMORGAN CHASE BANK
SCHINDLER- ANNUAL TESTING
259.11
JPMORGAN CHASE BANK
LOWES- PLUMBING PARTS
41.68
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
11.75
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
9.59
FELKINS ENTERPRISES, LLC
ASSET LABELS
368.52
JPMORGAN CHASE BANK
LOWES -LIGHT SWITCH
22.39
JPMORGAN CHASE BANK
LOWES -LIGHT BULB
9.48
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
COPY WORLD BUSINESS SOLUTIONS, LLC
QTRLY COPIER MAINT CONTRA
110.00
BLUE ENERGY FUELS, LLC
DING FUEL PURCH DEC, 2015
52.56
JPMORGAN CHASE BANK
GRAINGER- THERMOSTAT
20.58
JPMORGAN CHASE BANK
NENA- MEMBERSHIP DUES
137.00
JPMORGAN CHASE BANK
HEATWAVE SPLY -PUMP
531.24
JPMORGAN CHASE BANK
JOHNSTONE -FAN MOTOR
32.78
JPMORGAN CHASE BANK
IMAGIC REFRIGE -WATER VLAVE
267.77
TOTAL SUPPORT SERVICES 4,007.02
CEMETERY
OWASSO TOP SOIL
DIRT FOR CEMETERY
65.00
JPMORGAN CHASE BANK
ATWOODS -BOOTS
129.99
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
45.20
JPMORGAN CHASE BANK
LOWES -LIGHT BULBS
15.16
JPMORGAN CHASE BANK
LOWES -SALES TAX CREDIT
FLEETCOR TECHNOLOGIES
FUELMAN EXP - DEC, 2015
8.97
TOTAL CEMETERY 263.971
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
WALMART - PRISONER BOARD
42.72
JPMORGAN CHASE BANK
WALMART- PRISONER BOARD
18.84
JPMORGAN CHASE BANK
WALMART - PRISONER BOARD
46.00
JPMORGAN CHASE BANK
APCO- TRAINING MATERIALS
319.93
JPMORGAN CHASE BANK
CROSS MATCH - ANNUAL MAINT
400.00
Page 3
Claims List
1/19/2016
Budget Unit Title I
Vendor Name
Payable Description IPaymentAmount
POLICE COMMUNICATIONS.., JJPMORGAN
CHASE BANK
UNIQUEPOS.COM- SUPPLIES
64.85
TOTAL POLICE COMMUNICATIONS 892.34
ANIMAL CONTROL
JPMORGAN CHASE BANK
MIDWEST VET - SUPPLIES
497
JPMORGAN CHASE BANK
HARBOR FREIGHT - SUPPLIES
26.98
VERIZON WIRELESS
WIRELESS CONNECTION
120.03
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH DEC, 2015
31.32
JPMORGAN CHASE BANK
SPAY OK- STERILIZATION SVC
80.00
FLEETCOR TECHNOLOGIES
FUELMAN EXP - DEC, 2015
55.46
CITY GARAGE
LABOR /OVERHEAD EXP - DEC,
18475
TOTAL ANIMAL CONTROL 547.54
EMERGENCY PREPAREDNES
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL -STORM SIREN
9.48
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL -STORM SIREN
21.01
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL -STORM SIREN
26.42
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JPMORGAN CHASE BANK
LOWES- FLAPPER
11.38
TOTAL EMERGENCY PREPAREDNESS 97.94
STORMWATER
JPMORGAN CHASE BANK
ATWOODS -BOOTS
129.99
JPMORGAN CHASE BANK
ATWOODS -BOOTS
129.99
JPMORGAN CHASE BANK
ATWOODS -BOOTS
129.99
JPMORGAN CHASE BANK
TRANSCO SUPPLY -PPE
11.72
JPMORGAN CHASE BANK
TRANSCO SUPPLY -PPE
46.88
VERIZON WIRELESS
WIRELESS CONNECTION
149.68
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH DEC, 2015
247.25
SPIRIT LANDSCAPE MANAGEMENT LLC
MONTHLY LANDSCAPE MAINTEN
216.25
SPIRIT LANDSCAPE MANAGEMENT LLC
MONTHLY LANDSCAPE MAINTEN
410.00
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
27.01
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
27.01
JPMORGAN CHASE BANK
P & K EQUIP -MOWER REPAIR
383.72
JPMORGAN CHASE BANK
OREILLYS- SUPPLIES
26.47
FLEETCOR TECHNOLOGIES
FUELMAN EXP- DEC, 2015
293.37
CITY GARAGE
VEH PARTS PURCH - DEC, 20
673.32
CITY GARAGE
LABOR /OVERHEAD EXP - DEC,
2,162.58
TREASURER PETTY CASH
ICDL LICENSE RENEWAL
52.50
TOTAL STORMWATER 5,117.73
PARKS
CITY GARAGE
LABOR /OVERHEAD EXP - DEC,
963.33
CITY GARAGE
VEH PARTS PURCH -DEC, 20
4.08
FLEETCOR TECHNOLOGIES
FUELMAN EXP - DEC, 2015
233.60
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
15.25
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
15.25
Page 4
Claims List
1/19/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
PARKS...
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
15.25
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
15.25
DALE & LEES SERVICE, INC
AC /HEAT SERVICING
88.00
DAVID'S ELECTRIC, INC.
PARKS OFFICE INSPECTION
90.00
PROTECTION ONE ALARM MONITORING INC
ALARAM SYSTEM PARKS OFFIC
29.99
WASHINGTON CO RURAL WATER DISTRICT
WATER SERVICE AT MCCARTY
36.00
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE CENTENNIAL
185.10
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JPMORGAN CHASE BANK
LOWES-SUPPLIES
42.45
TOTAL PARKS 1,763.20
PARKS OFFICE
JPMORGAN CHASE BANK
LOWES- SUPPLIES
6.40
JPMORGAN CHASE BANK
LOWES- SUPPLIES
286.33
JPMORGAN CHASE BANK
LOWES- SUPPLIES
76.81
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
69.87
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
3.80
JPMORGAN CHASE BANK
HOME DEPOT- SUPPLIES
3.80
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
29.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
7.28
JPMORGAN CHASE BANK
IACE HARDWARE - SUPPLIES
31.44
TOTAL PARKS OFFICE 515.71
COMMUNITY CENTER
JPMORGAN CHASE BANK
TARGET - LIGHTS
62.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
25.63
JPMORGAN CHASE BANK
LOWES- SUPPLIES
35.57
JPMORGAN CHASE BANK
LOWES- SUPPLIES
520.50
JPMORGAN CHASE BANK
LOWES- SUPPLIES
68.72
JPMORGAN CHASE BANK
LOWES- DRYWALL
108.74
JPMORGAN CHASE BANK
LUMBER LIQUID- COUNTERTOP
379.99
JPMORGAN CHASE BANK
HOME DEPOT - CABINETS
467.00
JPMORGAN CHASE BANK
LOWES -PARTS
139.94
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
203.95
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
447.70
GRAND GATEWAY ECO. DEV. ASSC.
NOVEMBER SENIOR FARES
275.00
JPMORGAN CHASE BANK
TUCKER JANT'L- SUPPLIES
142.35
JPMORGAN CHASE BANK
TUCKER JANT'L- SUPPLIES
319.95
JPMORGAN CHASE BANK
IHOBBY LOBBY - SUPPLIES
273.98
TOTAL COMMUNITY CENTER 3,472.00
HISTORICAL MUSEUM ONEOK, INC OKLAHOMA NATURAL GAS INATURAL GAS USAGE 131.43
TOTAL HISTORICAL MUSEUM 131.43
ECONOMIC DEV AC NIELSEN CORPORATION LICENSE RENEWAL
1,095.00
Page 5
Claims List
1 /1 912 01 6
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
ECONOMIC DEV...
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JPMORGAN CHASE BANK
WEBSCRIBBLE- HOSTING
19.99
CITY GARAGE
LABOR /OVERHEAD EXP - DEC,
74.66
TOTAL ECONOMIC DEV 1,219.30
FUND GRAND TOTAL 34,682.3
AMBULANCE SERVICE MICHELE ELLIS AMBULANCE REFUND 50.00
HEALTHCHOICE AMBULANCE REFUND 550.00
ROGER CRUTCHFIELD AMBULANCE REFUND 81.85
AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 59.00
TOTAL AMBULANCE SERVICE 740.85
AMBULANCE
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
409.91
JPMORGAN CHASE BANK
NREMT- RECERTIFICATION
20.00
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
2,398.30
JPMORGAN CHASE BANK
BOUND TREESUPPLIES
155.99
VERIZON WIRELESS
WIRELESS CONNECTION
238.63
JPMORGAN CHASE BANK
QUADMED- SUPPLIES
496.00
JPMORGAN CHASE BANK
QUADMED- SUPPLIES
119.00
JPMORGAN CHASE BANK
FULLERTON - SUPPLIES -
105.00
JPMORGAN CHASE BANK
NREMT - RECERTIFICATION
20.00
CITY GARAGE
LABOR /OVERHEAD EXP - DEC,
761.08
JPMORGAN CHASE BANK
ZOLL - SUPPLIES
712.50
FLEETCOR TECHNOLOGIES
FUELMAN EXP- DEC, 2015
1,530.79
CITY GARAGE
VEH PARTS PURCH - DEC, 20
250.61
LENOX WRECKER SERVICE INC
VEHICLE TOWING SERVICES
235.00
LENOX WRECKER SERVICE INC
VEHICLE TOWING SERVICES
235.00
LENOX WRECKER SERVICE INC
IVEHICLE TOWING SERVICES
235.00
TOTAL AMBULANCE 7,922.81
FUND GRAND TOTAL 8,663.6
E911 COMMUNICATIONS MOTOROLA SOLUTIONS, INC IR SITE MAINT @TOWER 2,016.01
AT &T E911 MAPPING FEES - JAN 355.35
TOTAL E911 COMMUNICATIONS 2,371.36
FUND GRAND TOTAL 2,371.3
HOTEL TAX - ECON DEV IREGINALD KIM HENRY IHOLIDAY BANNER INSTALLATI 1,995.00
TOTAL HOTEL TAX - EGON.DEV 1,995.00', i
ME-
Claims List
1/19/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
STRONG NEIGHBORHOODS
FLEETCOR TECHNOLOGIES
FUELMAN EXP - DEC, 2015
27.58
CITY GARAGE
LABOR /OVERHEAD EXP - DEC,
67.16
JPMORGAN CHASE BANK
SAV ON -OSNI SUPPLIES
10.50
JPMORGAN CHASE BANK
WALMART- FRAMES
16.60
TOTAL STRONG NEIGHBORHOODS 121.84
FUND GRAND TOTAL 2,116.8
STORMWATER- STORMWATE MESHEK &ASSOCIATES, P.L.C. JENGINEERING SERVICES 1,069.75
TOTAL STORMWATER - STORMWATER 1,069.75
LAKERIDGE /CNTRL DRAIN IM MESHEK &ASSOCIATES, P.L.C. ENGINEERING SERVICES 1,718.20
TOTAL LAKERIDGE /CNTRL DRAIN IMP 1,718.20
SPORTS PRK DETENTION PC MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES 16,439.00
TOTAL SPORTS PRK DETENTION
PON[
16,439.00
FUND GRAND TOTAL
19,226.9
SALES TAX FUND -FIRE
JPMORGAN CHASE BANK
AMER WASTE - DUMPSTER RENTA
362.15
VERIZON WIRELESS
WIRELESS CONNECTION
708.39
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH DEC, 2015
63.73
JPMORGAN CHASE BANK
BIG POPPY'S- UNIFORMS
196.00
JPMORGAN CHASE BANK
BIG POPPY'S- UNIFORMS
196.00
JPMORGAN CHASE BANK
OREILLYS- SUPPLIES
25.00
JPMORGAN CHASE BANK
SAMSCLUB - SUPPLIES
98.14
JPMORGAN CHASE BANK
LOCKE SUPPLY -PARTS
15.51
JPMORGAN CHASE BANK
LOCKE SUPPLY -PARTS
268.55
JPMORGAN CHASE BANK
LOCKE SUPPLY - SUPPLIES
38.79
NORTHERN SAFETY COMPANY, INC.
SCBASYSTEM
125.70
JPMORGAN CHASE BANK
CONRAD FIRE - VALVES
44.21
JPMORGAN CHASE BANK
CONRAD FIRE -PARTS
43.79
JPMORGAN CHASE BANK
CONRAD FIRE -VEH PLUGS
520.73
JPMORGAN CHASE BANK
CONRAD FIRE -PARTS
55.30
JPMORGAN CHASE BANK
CONRAD FIRE - GAUGES
146.98
JPMORGAN CHASE BANK
CONRAD FIRE -FACE SHIELDS
1,364.55
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
54.76
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
25.38
JPMORGAN CHASE BANK
FASTENAL- SUPPLIES
6.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
22.02
JPMORGAN CHASE BANK
TROPHY /PLAQUE- NAMEPLATES
91.11
JPMORGAN CHASE BANK
LOWES-LIGHT SWITCH
8.15
Page 7
Claims List
1/19/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SALES TAX FUND - FIRE...
JPMORGAN CHASE BANK
IBOATS.COM- PROPELLERS
124.46
JPMORGAN CHASE BANK
BUMP2BUMP -PARTS
12.30
JPMORGAN CHASE BANK
WALMART- SUPPLIES
59.09
JPMORGAN CHASE BANK
SAMSCLUB - SUPPLIES
5180
JPMORGAN CHASE BANK
HEIMAN FIRE -PARTS
156.40
JPMORGAN CHASE BANK
MOTOROLA -RADIO REPAIR
393.00
JPMORGAN CHASE BANK
IMAGENET- COPIER CONTRACT
440.17
JPMORGAN CHASE BANK
FISDAP -EMT COURSE
75.00
JPMORGAN CHASE BANK
PIKEPASS -FEES
24.80
JPMORGAN CHASE BANK
OK POLICE SPLY - UNIFORMS
180.70
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
4.78
JPMORGAN CHASE BANK
HOME DEPOT- SUPPLIES
19.98
JPMORGAN CHASE BANK
NREMT- RECERTIFICATION
20.00
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
11.44
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
1,035.65
NORTHERN SAFETY COMPANY, INC.
SCBASYSTEM
37,345.00
NORTHERN SAFETY COMPANY, INC.
SCBASYSTEM
5,452.00
JPMORGAN CHASE BANK
STOLZ - STORAGE CONSOLE
309.00
JPMORGAN CHASE BANK
KOVATCH- VEHICLE SUPPLIES
71.84
-
NORTHERN SAFETY COMPANY, INC.
REPLACEMENT HOSE
451.42
NORTHERN SAFETY COMPANY, INC.
SEAL KIT FOR PUMPER
66.75
NORTHERN SAFETY COMPANY, INC.
SEAL KITS FOR PUMPERS
338.70
NORTHERN SAFETY COMPANY, INC.
NOZZLE HOSE
832.40
DAVID WOODS
TUITION REIMBURSEMENT
939.70
LOYD MOSIER, JR.
TUITION REIMBURSEMENT
375.88
NORTH AMERICA FIRE EQUIPMENT CO.
STRUCTURAL GLOVES
852.00
CITY GARAGE
LABOR /OVERHEAD EXP - DEC,
3,264.16
JPMORGAN CHASE BANK
P & K EQUIP- SHARPEN CHAIN
8.00
JPMORGAN CHASE BANK
OREILLYS -PARTS
21.99
JPMORGAN CHASE BANK
GALLS- SUPPLIES
19.66
JPMORGAN CHASE BANK
WALMART- SUPPLIES
51.20
FLEETCOR TECHNOLOGIES
FUELMAN EXP - DEC, 2015
1,563.40
CITY GARAGE
VEH PARTS PURCH - DEC, 20
333.78
NORTHERN SAFETY COMPANY, INC.
BATTERIES
330.37
JPMORGAN CHASE BANK
ILOCKE SUPPLY -PARTS
0.99
TOTAL SALES TAX FUND -FIRE 59,720.75
FUND GRAND TOTAL 59,720.7
SALES TAX POLICE ITREASURER PETTY CASH IREIMB MEDICARE EXPENSE 30.79
TOTAL SALES TAX POLICE 30.79''.
SALES TAX FUND- POLICE
JPMORGAN CHASE BANK
WALMART- SUPPLIES 79.86
Page 8
Claims List
1/19/2016
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
SALES TAX FUND - POLICE...
JPMORGAN CHASE BANK
RAYALLEN- SUPPLIES
76.48
JPMORGAN CHASE BANK
AMAZON - SCANNER KIT
347.99
JPMORGAN CHASE BANK
OFFICE DEPOT -CHAIR
219.99
JPMORGAN CHASE BANK
ACADEMY - EQUIPMENT
479.99
JPMORGAN CHASE BANK
ATWOODS -K9 SUPPLIES
29.94
VERIZON WIRELESS
WIRELESS CONNECTION
687.67
PENNY HAMRICK
TUITION REIMBURSEMENT
859.20
JPMORGAN CHASE BANK
OFFICE DEPOT- CHAIRS
465.27
JPMORGAN CHASE BANK
AMAZON- ARMOIRE
240.76
CITY GARAGE
VEH PARTS PURCH - DEC, 20
5,117.23
CITY GARAGE
LABOR /OVERHEAD EXP - DEC,
9,694.41
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
352.13
JPMORGAN CHASE BANK
THOMSON WEST -CLEAR ACCESS
276.01
JPMORGAN CHASE BANK
VIEVU- STRAIGHT SHOOTER
250.00
JPMORGAN CHASE BANK
VIEVU- STRAIGHT SHOOTER
250.00
JPMORGAN CHASE BANK
LA POLICE GEAR - SUPPLIES
87.96
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
44.49
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
39.99
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
13.82
JPMORGAN CHASE BANK
JAPE -DUES
50.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
50.32
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
54.99
JPMORGAN CHASE BANK
HILLS PET -K9 FOOD
169.65
JPMORGAN CHASE BANK
AMAZON - UNIFORM ITEM
24.95
JPMORGAN CHASE BANK
PUBLIC SAFETY- SUPPLIES
352.30
JPMORGAN CHASE BANK
SOUTHERN AG -K9 FOOD
95.98
JPMORGAN CHASE BANK
NORTHSIDE SALES - SUPPLIES
82.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
13.97
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
74.38
JPMORGAN CHASE BANK
WALMART- SUPPLIES
8.30
FLEETCOR TECHNOLOGIES
FUELMAN EXP - DEC, 2015
4,940.51
TREASURER PETTY CASH
NOTARY FILING
10.00
LIGHTFIELD LLR CORPORATION
LESS LETHAL MUNITIONS
1,012.50
JPMORGAN CHASE BANK
ELITE K9 -K9 SUPPLIES
291.90
JPMORGAN CHASE BANK
VAN METER - TRAINING
150.00
JPMORGAN CHASE BANK
IVAN METER - TRAINING
150.00
TOTAL SALES TAX FUND- POLICE 27,144.94
FUND GRAND TOTAL 27,175.7
SALES TAX FUND - STREETS BLUE ENERGY FUELS, LLC CNG FUEL PURCH DEC, 2015 475.49
JPMORGAN CHASE BANK BUMP2BUMP -TOOLS 7,98
CITY GARAGE LABOR /OVERHEAD EXP - DEC, 2,534.66
FLEETCOR TECHNOLOGIES FUELMAN EXP - DEC, 2015 287.90
Page 9
Claims List
1/19/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SALES TAX FUND - STREETS...
CITY GARAGE
VEH PARTS PURCH - DEC, 20
366.04
JPMORGAN CHASE BANK
LOWES- EXTENSION CORD
41.36
JPMORGAN CHASE BANK
FASTENAL -NUTS & BOLTS
10.39
JPMORGAN CHASE BANK
TRANSCO SUPPLY -PPE
11.72
JPMORGAN CHASE BANK
STD SPLY -PARTS
19.75
JPMORGAN CHASE BANK
TRANSCO SUPPLY -PPE
46.88
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
6.57
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPIONS STREET LIGHTING
35.17
JPMORGAN CHASE BANK
BUMP2BUMP- TOGGLE SWITCH
7.78
JPMORGAN CHASE BANK
MID AMER SIGNAL -LOOP WIRE
1,330.75
JPMORGAN CHASE BANK
LOWES- STORAGE HANGERS
19.34
JPMORGAN CHASE BANK
LOWES- SUPPLIES
12.26
JPMORGAN CHASE BANK
LOWES -OIL DRY
9.98
JPMORGAN CHASE BANK
SCOTT MACON- COMPRESS OIL
159.00
AEP IPSO
STREET LIGHTS
5,968.03
JPMORGAN CHASE BANK
ATWOODS -TOOLS
94.95
JPMORGAN CHASE BANK
LOWES -AIR IMPACT TOOL
92.98
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
47.69
JPMORGAN CHASE BANK
FLEETPRIDE- CHAINS
412.42
APAC- OKLAHOMA, INC.
ASPHALT FOR STREET REPAIR
2,437.80
APAC- OKLAHOMA, INC.
ASPHALT - 105 W 3 AVE
295.62
TWIN CITIES READY MIX, INC
CONCRETE
852.00
VERIZON WIRELESS
WIRELESS CONNECTION
80.02
JPMORGAN CHASE BANK
ACADEMY -MUCK BOOTS
154.99
JPMORGAN CHASE BANK
ATWOODS -MUCK BOOTS
129.99
JPMORGAN CHASE BANK
ATWOODS -MUCK BOOTS
129.99
JPMORGAN CHASE BANK
ATWOODS -PARTS
112.93
JPMORGAN CHASE BANK
ATWOODS -MUCK BOOTS
129.99
JPMORGAN CHASE BANK
ATWOODS -MUCK BOOTS
129.99
JPMORGAN CHASE BANK
ATWOODS- GLOVES
18.95
JPMORGAN CHASE BANK
P & K EQUIP- REPAIR PARTS
16.78
JPMORGAN CHASE BANK
ALL WHEEL- WIRING HARNESS
2,622.96
JPMORGAN CHASE BANK
FUELMASTER -FUEL
19.70
TULSAASPHALT, LLC
POTHOLE REPAIRS
270.30
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
47.69
APAC- OKLAHOMA, INC.
STREET REPAIR
391.95
TWIN CITIES READY MIX, INC
TYPE 1 STREET REPAIR
15935
JPMORGAN CHASE BANK
LOWES -SALES TAX CREDIT
-3.39
JPMORGAN CHASE BANK
BUMP2BUMP -SPARK PLUGS
8.00
JPMORGAN CHASE BANK
OWASSO FENCE -SIGNS
409.74
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
JPMORGAN CHASE BANK
ACE HARDWARE - SUPPLIES
47.94
JPMORGAN CHASE BANK
AMERIFLEX- HYDRAULIC HOSE
66.60
Page 10
Claims List
1/19/2016
Budget Unit Title
Vendor Name I
Payable Description
jPaymentAmount
SALES TAX FUND - STREETS... IJPMORGAN
CHASE BANK JHD
SUPPLY -MUCK BOOTS
105.00
TOTAL SALES TAX FUND-STREETS 22,147.38
FUND GRAND TOTAL 22,147.3
CI - FBO BUILDING NABHOLZ CONSTRUCTION CORPORATION NEW CITY HALL RENOVATION 214,194.32
TOTAL CI - FBO BUILDING 214,194.32
CI -GARN WID 96TH -106TH
SEVEN C'S ENTERPRISES, INC
ROW ACQUISITION & EASEMEN
8,100.00
DEWBERRY ENGINEERS, INC
ENGINEERING SERVICES
6,295.50
INTEGRA REALTY RESOURCES, LLC
APPRAISAL FOR ROW ACQUISI
2,750.00
INTEGRA REALTY RESOURCES, LLC
APPRAISAL FOR ROW ACQUISI
2,750.00
TOTAL CI - GARN WID 96TH -106TH
19,895.50
FUND GRAND TOTAL
234,089.8
CITY GARAGE
JPMORGAN CHASE BANK
GOODYEAR -TIRES
4,271.55
JPMORGAN CHASE BANK
CLASSIC CHEVY- REPAIRS
449.86
JPMORGAN CHASE BANK
CLASSIC CHEVY- REPAIRS
384.30
JPMORGAN CHASE BANK
CLASSIC CHEVY -PARTS
316.94
JPMORGAN CHASE BANK
B & M OIL - HYDRAULIC OIL
1,293.60
JPMORGAN CHASE BANK
BUMP2BUMP -PARTS RESALE
27.00
JPMORGAN CHASE BANK
BUMP2BUMP -PARTS RESALE
135.00
JPMORGAN CHASE BANK
QUALITY TIRE- ALIGNMENT
69.95
JPMORGAN CHASE BANK
OREILLYS- SUPPLIES
86.20
JPMORGAN CHASE BANK
OREILLYS -PARTS RESALE
1,146.16
JPMORGAN CHASE BANK
CLASSIC CHEVY -PARTS
468.29
JPMORGAN CHASE BANK
CLASSIC CHEVY- REPAIRS
449.86
JPMORGAN CHASE BANK
LENOX WRECKER- TOWING
85.00
JPMORGAN CHASE BANK
LENOX- TOWING
65.00
JPMORGAN CHASE BANK
LENOX WRECKER - TOWING
85.00
JPMORGAN CHASE BANK
LOCKE SUPPLY - LIGHTING
44.57
JPMORGAN CHASE BANK
TATE BOYS - ALIGNMENT
59.95
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
504.76
JPMORGAN CHASE BANK
GOODYEAR -TIRES
1,284.42
JPMORGAN CHASE BANK
LOWES - LIGHTS
94.98
JPMORGAN CHASE BANK
BUMP28UMP -PARTS RESALE
308.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
14.04
JPMORGAN CHASE BANK
FASTENAL- SUPPLIES
7.56
JPMORGAN CHASE BANK
SUMMIT TRUCK -PARTS RESALE
2,593.40
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
UNIFIRST HOLDINGS LP
JUNIFORM RENTAL FEES
32.04
Page 11
Claims List
1/19/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
CITY GARAGE...
JPMORGAN CHASE BANK
BUMP2BUMP -PARTS RESALE
468.84
JPMORGAN CHASE BANK
B & M OIL -MOTOR OIL
481.25
JPMORGAN CHASE BANK
UNITED FORD -CORE CREDIT
- 600.00
JPMORGAN CHASE BANK
GOODYEAR -TIRES
1,511.76
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
315.92
TOTAL CITYGARAGE
16,519.28
FUND GRAND TOTAL
16,519.2
WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
366.98
CITY OF OWASSO IMPREST ACCOUNT
STOP CHECK CHARGE
29.00
OK TAX COMMISSION SPECIAL TAX UNIT
MULTIPLE INJURY TRUST FUN
4,897.54
UNITED SAFETY & CLAIMS INC
UNITED SAFETY CLAIMS AOMI
1,658.33
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
4,162.46
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
2,193.13
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
2,354.76
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
1,192.50
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
366.98
CITY OF OWASSO IMPREST ACCOUNT
IWORKERS COMP CLAIMS
366.98
TOTAL WORKERS' COMP SELF -INS
17,588.66
FUND GRAND TOTAL
17,588.6
GEN LIAB -PROP SELF INS JPMORGAN CHASE BANK
CLASSIC CHEVY - REPAIRS
289.00
JPMORGAN CHASE BANK
PRUITTS AUTO -VEH REPAIRS
1,771.40
JPMORGAN CHASE BANK
STREET LAMPS -TORT CLAIM
83.00
JPMORGAN CHASE BANK
CLASSIC CHEVY -PARTS
662.03
TOTAL GEN LIAB -PROP SELF INS
2,805.43
FUND GRAND TOTAL
2,805.4
WELLNESS JPMORGAN CHASE BANK
IJPMORGAN
FITBIT- EMPLOYEE WELLNESS
90.00
CHASE BANK
FITBIT- EMPLOYEE WELLNESS
1,241.55
TOTAL WELLNESS
1,331.55
FUND GRAND TOTAL
1,331.5
CITY GRAND TOTAL
$448,439.78
Page 12
The Cit0yW, out Limits.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Christopher A. Garrett
Fire Chief
SUBJECT:
Donation from Capital One
DATE:
January 15, 2016
BACKGROUND
Staff recently received a donation from Capital One in the amount of $5,000. The donation is
part of Capital One's "Transforming Your Community Program," which awards donations based
on the merits of employees' nominations. This donation is the result of a nomination by Chasity
Teel, who tragically lost her son in a residential fire. At the time of the fire, Ms. Teel's home was
not equipped with a working smoke alarm. The lack of a smoke alarm was a critical factor in her
son's death, and Ms. Teel wanted to help make sure that there was a program in place to install
working smoke alarms in the homes of everyone who needed them.
Based on the intent of Ms. Teel's nomination, the fire department intends to use the donation to
purchase additional smoke alarms, batteries, and the necessary installation supplies to further
support its smoke alarm program.
RECOMMENDATION:
Staff recommends acceptance of the $5,000 donation from Capital One and approval of an
amendment to the FY2016 Fire Department Half -Penny Sales Tax Fund (37 -250) increasing the
estimated revenues and the appropriation for expenditures by $5,000.
nTity Wit ouf limits.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Christopher A. Garrett
Fire Chief
SUBJECT:
Donation from Dr. Steven Kovacs
DATE:
January 15, 2016
BACKGROUND:
Staff recently received a donation from Dr. Steven Kovacs in the amount of $3,100. Dr. Kovacs
has specified that this money be used to cover the cost of two upcoming continuing education
classes on the subject of advanced cardiology for Owasso Fire Department paramedics.
RECOMMENDATION:
Staff recommends acceptance of the $3,100 donation from Dr. Kovacs and approval of an
amendment to the FY2016 Ambulance Service Fund (20 -255) increasing the estimated revenues
and the appropriation for expenditures by $3,100.
0�_h-c_'ty wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Karl Fritschen, Chief Urban and Long Range Planner
SUBJECT: Planned Unit Development, OPUD -15 -02 (Safelock Storage)
DATE: January 15, 2016
BACKGROUND:
The City of Owasso received a Planned Unit Development (PUD) application for review and
approval for a storage unit facility. The subject property is located southeast of E 76th St N and N
129th St E Ave. The property is part of previously approved PUD 08 -03 known as Penix Place,
which was approved by the City Council in February 2009. PUD 08 -03, which was 7.7 acres in
size, included provisions for mini - storage buildings in the rear of the property and commercial
and office uses along the frontage of tract. Only a portion of PUD 08 -03 was platted, which
included the KinderCare facility, and none of the proposed uses described in PUD 08 -03 were
ever developed. Therefore, the PUD has expired due to inactivity. Staff received a revised PUD
request for a portion of the original Penix Place PUD, for development of only mini - storage
buildings. The underlying zoning, Commercial Shopping (CS), would remain in place with the
PUD overlay.
SURROUNDING ZONING:
Direction
Zonin
Use
Land Use Plan
Jurisdiction
Mini - Storage
Lots /Blocks
Undeveloped
Number of Reserve Areas
N/A
North
CS
/Child Care
Commercial
City of
County Rural #3
Applicable Pa backs
Center
Streets (public or private)
Owasso
South
RE
Residential Estates
Residential
Tulsa County
East
AG
Single Family
Home
Residential
Tulsa County
West
CS
Vacant
Commercial
City of
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
3.9 acres
Current Zoning
CS- Commercial Shopping
Proposed Use
Mini - Storage
Lots /Blocks
1 lot, 1 block
Number of Reserve Areas
N/A
Within PUD?
PUD 15 -02 proposed
Within Overlay District?
No
Water Provider
County Rural #3
Applicable Pa backs
..Rogers
Storm siren fee of 35 /acre
Streets (public or private)
N/A
CONCEPT OF A PUD:
The concept of a Planned Unit Development is to provide a creative alternative to conventional
development where a particular tract is under common ownership or control and where a
detailed development plan, outlining the development of the tract as a unit, is proposed and
submitted for public review. The use of a PUD technique is a way to amend the zoning
designation in accordance with a complete and coordinated plan of development for a larger
parcel, rather than piecemeal individual changes using the variance process. A PUD can be
applied to any zoning district, so long as general intent of the 2030 Land Use Plan is maintained
for the location of the project. In this particular case, this area is called out on the land use plan
for commercial uses; therefore the storage facility does not deviate from the planned use
identified in the 2030 Land Use Plan.
ANALYSIS:
PUD 15 -02 (Safelock Storage) contains 416 units on a 3.9 acre tract, with 168 climate controlled
units and one office area. The storage facility will develop at the rear of the property with the
remaining tracts having frontage along both E 76th St and N 1291h E Ave, much the same way as
the original Penix Place (PUD 08 -03) was designed. The applicant has provided an outlined
development plan of the proposed project along with architectural renderings of the proposed
buildings and a conceptual landscape plan. While mini - storage facilities are typically not a
commercial use that yields a great deal of economic benefits to the City in terms of sales tax,
there is a continued need for such facilities and as such accommodations should be made for
their appropriate placement. In this case, the proposed storage units are proposed to be
placed in the rear of the property, where retail commercial and office uses sometimes have a
difficult time thriving. Storage facilities such as this can also serve to buffer current or future
residential uses from more intense commercial uses that typically locate along the frontage or at
the hard corners of arterial street intersections.
The site plan for the proposed storage units indicates a 17.5 utility easement /buffer along the
south and east property lines, which is adjacent to where future residential uses would likely
occur. Within this area trees and shrubs will be planted. The architecture of the perimeter walls
of the facility are also to be attractively designed. An office and small parking area are
located on the north side of the project along with two mutual access easements, one to the
north and one to the west.
If the PUD is approved, the applicant will provide final development plans, which will include all
civil drawings, for administrative review and approval by City staff. Platting is not required since
the lot is already platted. However, the KinderCare facility will be required to split off since it is a
separate use, will be under different ownership, and establishes lot lines to govern future
setbacks for adjoining future uses. Further, the lot split will ensure clear title for each property in
the event future transactions take place.
PUD applications presented to the Planning Commission and City Council are for approval of
the zoning, the uses, the overall plan as it relates to the immediate area, and the concept for
the development. Future planning issues must still be considered if the PUD is approved. If
approved, the applicant will be required to adhere to all City of Owasso subdivision regulations
and engineering requirements included but not limited to sidewalks, stormwater controls, life
safety issues, and landscaping.
City staff published legal notice of the PUD request in the Owasso Reporter and mailed notices
to property owners within a 300' radius of the subject property.
COMPREHENSIVE PLAN CONSISTENCY:
The Owasso 2030 Land Use Master Plan identifies the subject property and its surroundings as
having a future land use of commercial, so this proposal is in compliance with the Land Use
Master Plan.
HARMONY WITH THE EXISTING AND EXPECTED DEVELOPMENT:
This proposal appears to be consistent with the current and expected development of the area.
Hard corner intersections of arterial streets typical contain higher intensity uses.
PUBLIC HEARING:
In accordance with the Owasso Zoning Code, the Planning Commission and City Council shall
hold a public hearing on any PUD application and determine the following:
1. Whether the PUD is consistent with the Comprehensive Plan.
2. Whether the PUD is in harmony with the existing and expected development of surrounding
areas.
3. Whether the PUD is a unified treatment of the development possibilities of the project site.
4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance.
a. To permit innovative land development while maintaining appropriate
limitation on the character and intensity of use assuring compatibility with
adjoining and proximate properties;
b. To permit flexibility within the development to best utilize the unique
physical features of the particular site;
c. To provide and preserve meaningful open space; and
d. To achieve a continuity of function and design within the development.
Overall, this project has been adequately designed to meet the challenges associated with the
property and future needs. Staff has provided the applicant with feedback as to what would
make this project viable and how to minimize the impacts of developing this particular piece of
property. The applicants have responded accordingly with a plan that meets the expectations
of staff.
PLANNING COMMISSION:
The Planning Commission unanimously recommended approval subject to TAC comments at
their regular meeting on January 1], 2016.
RECOMMENDATION:
Staff recommends approval of OPUD 15 -02
ATTACHMENTS:
Area Map
Aerial Map
Land Use Plan Map
Outlined Development Plan
Architecturals
Original Penix Place (PUD 08 -03)
OPUD 15 -02
-E-7E 76th St
Baptist Children's Home
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Subject Property
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This map represents a visual display of related geographic Information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy.
please contact Owasso staff for the most up-to -date Information.
LEGEND
Land Use Categories
- Commercial
_ IndustliallRegional Employment
Neighborhood Mixed User (Light O1aee.
Commercial Shopping. Attached Housing.
SF Housmg, Apartments above retail)
ParksFtecreation
_ PublicllestilutionaliQuasl Public
Residential (Single family detached housing)
— Transitional (Attached housing, duplexes, offices)
® US-169 Oveday District
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Planned TraglOn•Slreet Blkeroulel
Complete Street
Existing trail
AL Fire Station
i Existing Public School
8 Future Public School
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203
SAFELOCK STORAGE PUD
TABLE OF CONTENTS
Section 1
Introduction
Section 2
Legal Description
Section 3
Owner/ Developer
Section 4
Site and Surrounding Areas
Section 5
Physical Characteristics
Section 6
Concept
Section 7
Service Availability
Section 7.1
Streets
Section 7.2
Sanitary Sewer
Section 7.3
Water
Section 7.4
Other Utilities
Section 7.5
Fire Protection
Section 8
Use and Development Regulations
Section 9
Additional Development Regulations
Section 10
Access
Section 11
Screening and Landscaping
Section 12
Parking
Section 13
Signs
Section 14
Lighting
Section 15
Architecture
Section 16
Ownership and Maintenance of
Common Area/ Open Space
Section 17
Drainageways
Section 18
Other Development Regulations
Section 19
Exhibits
......................5
.............................5
...................5
.............................5
Page 1 of 5
1. INTRODUCTION
The Planned Unit Development, of SafeLock Storage consist of 3.90 acres, more or less and is
located south of East 76th Street North and east of the North 129th East Avenue in south Owasso.
The property is located in the N W/4 of Section 33, Township 21 North, Range 14 East of the Indian
Meridian, Tulsa County, Owasso, Oklahoma.
2. LEGAL DESCRIPTION
The legal description of the property comprising the Planned Unit Development, of SafeLock Storage
is described in Exhibit "C- 101 ". The boundaries of the site are depicted on the Outline Development
Plan.
3. DEVELOPER
The developer of the property is SafeLock Storage, INC. of Owasso, Oklahoma.
4. SITE AND SURROUNDING AREAS
The subject property is currently zoned C -S Commercial Shopping and mostly vacant. There is a
residence and an outbuilding located on the neighboring property to the south and a Kindercare
located to the North of the desired tract.
5. PHYSICAL CHARACTERISTICS
The site contains nearly level to gently sloping terrain, with drainage flowing toward the southwest
corner of the property. The site is covered with vegetation, pasture land and contains very little tree
cover. Elevation on the site ranges from approximately 618 feet at the northwest boundary of
approximately 611 at the west boundary. The soil is comprised of the Osage - Wynona Association
Deep, nearly level, poorly drained and somewhat poorly drained, loamy or a clayey soils that have a
loamy or a clayey subsoil over loamy or clayey sediment; on flood plains.
6. CONCEPT
The City of Owasso is a rapidly expanding suburban area. SafeLock Storage PUD is located in an area
of Owasso that is experiencing continued growth. The Planned Unit Development represents a
response to the continuing immediate and long term market demands for an increase in the
availability of a storage complex to serve the surrounding neighborhood. The tract on the 129th
Avenue East corner is already zoned for commercial uses. The intention of this PUD is to unify all of
the tracts into one development and provide development standards.
The PUD will contain three tracts and will be developed for commercial and office uses with the
mini - storage use permitted as well. The developer of SafeLock Storage envisions a
commercial /retail strip along N. 129th East Avenue, with an additional commercial/ office tract to
be located on the E 76th Street. North frontage on the northeast portion of the site. A personal
storage facility tract will be located on the interior tract. This facility will be comprised of a stucco or
brick on any side visible from property outside of the development.
7. SERVICE AVAILABILITY
The following is an analysis of the existing and proposed infrastructure to serve this PUD.
7.1. STREETS
The Planned Unit Development, of SafeLock Storage is situated 222 feet south of East 76`'
Street North and 174 feet east of North 129`h East Avenue, both two lane roadways.
Page 2 of 5
7.2. SANITARY SEWER
Sanitary sewer facilities are presently available through connection to an existing line that runs
from N. 129th E. Ave. R.O.W. to the east and then north along the west property line.
7.3. WATER
Water service will be brought to this site via connection to the Rogers County Rural Water
District located east of the property.
7.4. OTHER UTILITIES
Electric, gas, telephone and other appropriate utilities will be extended to serve this site.
7.5. FIRE PROTECTION
The nearest fire station is Fire Station Number 2, located at 207 S. Cedar, Owasso, Oklahoma.
8. USE AND DEVELOPMENT REGULATIONS
The Planned Unit Development, of SafeLock Storage will be developed as follows:
• C -S Commercial Shopping District, including office and mini - storage uses.
• All uses permitted in the C -S Commercial shopping District shall be allowed including
conditional, special permit, special exception and/ or accessory uses subject to their
appropriate conditions and review procedures for public hearings where applicable, unless
otherwise noted herein.
• Mini - storage uses will be permitted in the desired tract.
9. ADDITIONAL USE AND DEVELOPMENT REGULATIONS
Maximum building height shall be two stories or 35 feet.
Minimum building setbacks are as follows:
• Minimum 15' Building Limit Line on the south boundary.
• No setback is required on the west, north and east boundaries. The side of the building,
which serves as a sight -proof screening, is permitted to be on the property line.
Common areas, greenbelts, parking and drives may be located in building setbacks and apply toward
setback requirements.
10. ACCESS
This track will be accessed via a shared entrance with Tract of land to the north from East 76'h Street
North and via a shared entrance with a Tract of Land to the west from North 129th East Avenue.
Limits of No Access shall be as shown on the Outline Development Plan Map.
A fire department emergency crash gate will be provided on the west property line if this tract.
11. SCREENING AND LANDSCAPING
The subject parcel shall meet all requirements of the City of Owasso Landscape Ordinance; except as
noted herein.
Page 3 of 5
All landscaping shall be situated so that it does not create a sight restriction hazard for vehicles
entering and exiting the property.
An eleven (11) foot wide landscaped buffer will be provided along the north boundary of the
property. The landscape buffer may be located within the utility easements and drainage
easements. The landscape buffer will contain trees planted on average 30 foot centers.
A seventeen (17.5) foot wide landscaped buffer will be provided along the west, east, and south
boundaries of the site, exterior to the site proof screen. The landscape buffer may be located within
the utility easements and drainage easements. The landscaped buffer will contain trees planted on
average 30 foot centers.
This tract will require a minimum six foot high opaque fence or wall shall be provided along the
boundaries of the tract to serve as sight -proof screening. The side of the buildings may be used as a
sight -proof screening. The walls facing the exterior boundaries in Tract 3 will be comprised of stucco
or brick. The side of a building may serve also serve as security fencing.
If the building is used as a sight -proof screening along the west, north and east boundaries, no
building setback is required. A landscape buffer will not be required on the east, north and west
portions of the tract where the building is used as a sight -proof screening or fencing; or where light-
proof fencing is used along the boundary.
12. PARKING
Parking for all uses shall conform to the current Planning and Zoning Code,
13. SIGNS
Signs within this tract shall meet C -S sign regulations, except as noted herein.
Freestanding signs will be limited to ground (monument) signs with a landscaped base.
Signs will not be allowed within the right -of -way.
A sign that contains the name of any business located within SafeLock Storage PUD is deemed
accessory, even if the sign is not placed on the parcel where the business and the sign are located
within Safelock Storage PUD.
14. LIGHTING
To minimize light spillover on residential uses, to accomplish this, lights shall utilize shields, shades,
or other appropriate methods of directing light beams. Lighting standards shall have a maximum
height of 14 feet.
Outdoor lighting will be permitted on buildings for the Mini- Storage use unit. However, said lighting
will be installed in such a manner as to restrict any annoying glare directed or reflected toward
adjoining residentially developed property.
Page 4 of 5
15. ARCHITECTURE
The exterior sides of the storage buildings facing the perimeter shall be comprised of stucco or brick
veneer (See Exhibit A101— Conceptual Building Elevation). Buildings other than those facing the
perimeter may be constructed of a stucco, EIFS, or metal panel material.
16. OWNERSHIP AND MAINTENANCE OF COMMON AREA/ OPEN SPACE
The property owner(s) shall be responsible for maintenance of all common/ open space areas. It
shall be the responsibility of the property owner(s) for the installation, maintenance and
replacement of all private drainage, landscaping and sprinkler systems.
17. DRAINAGEWAYS
In an effort to be environmentally conscious and preserve the natural beauty of the area, drainage
ways will be left natural where possible.
Drainage improvements, if required, will be in accordance with applicable sections of the City of
Owasso Code of Ordinances. Private drainage ways may be permitted and constructed in
accordance with said code. Such drainage ways must be designed to handle adequate flows and
cannot be built without specific approval of the City Engineer. The maintenance will be the
responsibility of the property owners.
18. OTHER DEVELOPMENT REGULATIONS
SafeLock Storage PUD may be developed in phases. A development schedule has not been
determined at this time.
Common Areas:
Maintenance of the Common Areas in the development shall be the responsibility of the property
owner or Property Owners Association. No structures, storage of material, grading, fill, or other
obstructions, including fences, 4either temporary or permanent, that shall cause a blockage of flow
or an adverse effect on the functioning of the storm water facility, shall be placed in the Common
Areas intended for the use of conveyance of storm water, and/ or drainage easements shown.
Certain amenities such as, but not limited to, walks, benches, piers, and docks, shall be permitted if
installed in a manner to meet the requirements specified above.
19. EXHIBITS
The following exhibits are attached hereto and incorporated herein as a part of this PUD
Page 5 of 5
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PUD 08-03
OUTLINE DEVELOPMENT PLAN
FOR
-
PENIX PLACE PUD
A PART OF SECTION 33, T -21 -N, R -14 -E. I.M.
TULSA COUNTY, OKLAHOMA
The City Wit ouf Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: East 1061h Street North /N. 145th East Avenue Intersection Improvements
Agreement for Engineering Services
DATE: January 15, 2016
BACKGROUND:
The E 106tH St N and N 145th E Ave intersection is a heavily used intersection in Owasso that
conveys residential traffic through the area. The intersection was studied in 2006 as one of four
intersections to determine future needs.
Traffic in the area has increased significantly due to residential growth of Chelsea Park and Lake
Valley's six additions. New county residential subdivisions to the east will further increase traffic.
The latest traffic counts for the intersection are 8,836 vehicles per day traveling east /west and
3,940 vehicles per day traveling north /south. With this increase in activity, the proposed
improvements to the intersection are needed.
The first step in the process is to hire an engineer to perform the design duties. The engineers will
design a four -lane intersection with center turn lanes. They will also determine whether right -turn
lanes are needed based on turning movement projections. Traffic signals and sidewalk access
will be a part of the intersection. Utility relocation will also be a key component to the project.
ENGINEER SELECTION PROCESS:
On October 29, 2015, staff notified eight (8) engineering firms that had shown interest in working
with the City of Owasso on transportation projects. These firms had worked on similar types of
projects as this. Therefore staff issued them an invitation to submit Letters of Interest (LOL)
The eight (8) firms submitting LOls were as follows:
Guy Engineering, Tulsa, Oklahoma Tri -State Engineering, Inc., Claremore, Oklahoma
Poe & Associates, Inc., Tulsa, Oklahoma Professional Eng. Consultants, Tulsa, Oklahoma
Crofton -Tull & Associates, Tulsa, Oklahoma Cowen Group Engineering, Tulsa, Oklahoma
Tulsa Eng. and Planning, Tulsa, Oklahoma Tetra -Tech, Tulsa, Oklahoma
Owasso Public Works staff reviewed the submitted LOIs and selected Poe & Associates, Inc.,
Tulsa, Oklahoma as the most highly qualified and responsive firm.
ENGINEERING AGREEMENT /SCOPE OF WORK:
Following is the scope of work for this project
• Topographical and Property Surveying;
• Conceptual Plan and Design Report, including estimate;
• 30%,60%,90% and Final Design plans
• Utility Relocation Coordination
• Assistance during Bidding
• Construction Administration Services (Inspection by the City of Owasso, this
item is to be available for questions on intent and the review and approval of
submittals during construction)
• As -built Plan Preparation
On January 7 2016, City staff and Poe & Associates, Inc. came to an agreement relating to the
engineering service fee. If approved, cost of engineering services will be a lump sum amount of
$168,800 or 7.9% of the estimated construction cost.
FUNDING:
Funding for the engineering services is included in the Capital Improvement Budget.
RECOMMENDATION:
Staff recommends approval of an Agreement for Engineering Services for the E 106th St N and N
145th E Ave Intersection Improvements with Poe & Associates, Inc. in the amount of $168,800 and
authorization for the Mayor to execute the agreement.
ATTACHMENTS:
Location Map
Engineering Agreement/ Exhibits
W
CITY OF OWASSO
P.O. 180
Owasso, OK 74055
918.2714959
www.cityofowasso.com
E 106th STREET N
& N 145TH E AVE
INTERSECTION
LOCATION MAP
i r�
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 106TH STREET NORTH AND NORTH 145TH EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT
THIS AGREEMENT, made and entered into this _ day of January, 2016 between the City
of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as
CITY, and POE & ASSOCIATES INC., hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to Widen and Reconstruct the intersection of East 76111 Street
North and North 145th East Avenue hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through the C_yt of Owasso Ca io tal
Improvement Fund;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROJECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY. which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION and further described in Attachment E, FEE /HOUR
BREAKDOWN, which are attached hereto and incorporated by reference as part of
this AGREEMENT.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE
The standard of care for all professional engineering and related services performed
or furnished by Engineer under this Agreement will be the care and skill ordinarily
used by members of Engineer's profession practicing under similar circumstances at
the same time and in the same locality. Engineer makes no warranties, express or
implied, under this Agreement or otherwise, in connection with Engineer's services.
POE AGREEMENT OF SERVICES C
LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's personnel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and /or execution. These conditions and cost /execution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the
PROJECT was finally constructed. ENGINEER is not responsible for any
errors or omissions in the information from others that are incorporated into
the record drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the
sealed and signed hard copies. Computer - generated drawing files furnished
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
8. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
be made on the basis of qualifications and experience as a Professional
Engineer.
9. LIABILITY AND INDEMNIFICATION.
9.1. ENGINEER shall defend and indemnify CITY from and against legal liability
for damages arising out of the performance of the SERVICES for CITY,
including but not limited to any claims, costs, attorney fees, or other
expenses of whatever nature where such liability is caused by the negligent
POE AGREEMENT OF SERVICES 2
act, error, or omission of ENGINEER, or any person or organization for
whom ENGINEER is legally liable. Nothing in this paragraph shall make the
ENGINEER liable for any damages caused by the CITY or any other
contractor or consultant of the CITY.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
10. CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1. CITY agrees to include in all construction contracts the provisions of Articles
7.1, and 7.2, and provisions providing contractor indemnification of CITY
and ENGINEER for contractor's negligence.
10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER
as additional insureds on the contractor's general liability insurance policy.
11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
12. INSURANCE.
12.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
12.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the
aggregate, and with property damage limits of not less than $100,000
for each occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each
accident and with property damage limits of not less than $100,000
for each accident.
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not
less than $100,000 for each occurrence.
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions
coverage to be for a minimum of $1,000,000, deductibles subject to
approval by CITY.
12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
POE AGREEMENT OF SERVICES C-3
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT,
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a
suspended project, ENGINEER's contract price and schedule shall be
equitably adjusted.
15. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: POE & ASSOCIATES, INC.
4606 S. Garnett, Suite 600
Tulsa, OK 74146
Attention: James Hemphill, P.E., Vice - President
To CITY: CITY OF OWASSO
301 W 2nd Avenue
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered
to be in default of this AGREEMENT if delays in or failure of performance shall be
due to forces which are beyond the control of the parties; including, but not limited
to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
POE AGREEMENT OF SERVICES G4
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments
A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between
the parties; and supersedes all prior negotiations, representations, or agreements
pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may
make or approve changes within the general Scope of Services in this AGREEMENT.
If such changes affect ENGINEER's cost of or time required for performance of the
services, an equitable adjustment will be made through an amendment to this
AGREEMENT. This AGREEMENT may be amended only by written instrument
signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the
matter may, in the Director's discretion, be referred to the City Manager for
resolution. Regardless of these procedures, neither party shall be precluded from
exercising any rights, privileges or opportunities permitted by law to resolve any
dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff initially and three
(3) meetings thereafter and will be available for public meetings and City of Owasso
presentations.
22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated Rusty Akerman, P.E. as Project Manager for the PROJECT. ENGINEER
agrees that no change will be made in the assignment of this position without prior
approval of CITY.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
POE AGREEMENT OF SERVICES C -5
APPROVED:
ENGINEER: POE & ASSOCIATES INC
By:
s� e
Ja es Hemphill, P.E., Vice - President
Date l L.Z l
CITY OF OWASSO, OKLAHOMA
City Clerk Mayor
Date
APPROVED AS TO FORM:
City Attorney
POE AGREEMENT OF SERVICESAOC C -6
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 106TH STREET NORTH AND NORTH 145TH EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT
Scope of Project
Attachment A
SCOPE OF PROJECT. The PROJECT shall consist of civil engineering SERVICES
described as follows:
Poe & Associates will perform all engineering and drafting services required to prepare
complete detailed construction plans, specifications, and bidding documents for the widening
and reconstruction of E 106th Street N /145th E Avenue Intersection (max. 800' in each
direction). All design will be in English units in accordance with the current `Oklahoma
Department of Transportation (ODOT) Design Manual', `AASHTO Policy on Geometric
Design of Highways and Streets', `AASHTO LRFD Bridge Design Specifications" including
current interims, the `Manual on Uniform Traffic Control Devices', all applicable ODOT
policies and procedures, and City of Owasso standards. (Where ODOT and City of Owasso
standards are identical, ODOT standard sheets will be used. Where City of Owasso vary from
ODOT, City of Owasso shall provide engineer with standard details to be inserted into the
plans)
POE AGREEMENT OF SERVICES C-7
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 106TH STREET NORTH AND NORTH 145TH EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT
Scope of Services
Attachment B
B.1 Conceptual Report
Prepare a conceptual report that discussed the traffic results (study), geotechnical results, utilities in
the area, pavement recommendations, lane configurations, ROW needs, easements, utility needs,
Surveys
1. Perform topographical surveys in all four directions
2. Run -out section and establish section lines
3. Pick -up Utilities (City of Owasso sewer, RWD water, VVEC Power, AEP power,
GRDA Power, ONG gas, ATT communications, COX communications)
4. Anticipated max ROW 120' wide in each direction
Traffic Study
1. 7 -day Traffic Count at Intersection w/ turning movements on a weekday with school
in session.
2. Recommendations other than a 4x4 intersection with center turn lane. (Are right turns
needed at intersection)
3. Project traffic counts to 20 years
4. Perform capacity analysis
5. ROW needs for the intersection
6. Recommend storage and taper lengths
7. Phase recommendations
Geotechnical Testing
1. Need to determine what the soil conditions are under the existing pavement (3 holes
in each leg for a total of 12)
Make pavement recommendations for both flexible and rigid pavement section
Need to make sure our typical section is heavy enough for projected ESALs.
Utilities
1. Plana few meetings with the utility companies
2. Plan to meet RWD #3 at their office a few times
3. Schedule potholing with the underground utilities as needed.
4. Provide surveys and base plans for their use for relocation plans
POE AGREEMENT OF SERVICES C-8
Cost Estimate
1. Construction cost estimate based on ODOT estimator software recent bids
2. ROW costs using $7.00 /S.F. permanent ROW, $4.00 for easements and $0.00 for
temporary easements
3. ONG relocation costs (provided by ONG)
4. Costs for RWD and C of O utilities
B.2 Environmental — N /A
B.3 TRAFFIC SIGNAL PLANS
The scope requires a signalized intersection as part of this project. Poe will prepare plans for a
signalized intersections based on the recommendations in the Traffic Study
B.4 SURVEY
Perform all field surveys required for design of the project as well as all section surveys required for
establishing control. Control points will be established for use during construction. Protected vertical
and horizontal control points will be established at an interval of approximately 500 feet, and
permanent bench marks shall be established within 200 feet of each end of the project. Existing
control points will be utilized where possible.
B.5 HYDRAULIC STUDY —N /A
B.6 ROADWAY PLANS
Prepare all roadway and roadway- related plans for the intersection of E 106th Street N & N 1451' E
Ave. Project shall extent a maximum of 800' in each direction, measured from the intersection of the
centerline of surveys of the two roadways. The proposed roadway will be the following:
B.6.1 A 64' wide roadway curbed roadway section with storm sewers, and sidewalks.
B.6.2 A 5' sidewalk will be included in the design, two per leg from the handicap ramp to the
end of the taper.
B.6.3 Poe will review the pavement design, based on recommendations in the geotech report
and prepare a cost comparison for concrete or asphalt alternatives.
B.6.4 Included in the roadway design are grading, drainage, surfacing, signing, striping, and
suggested sequence of construction.
B.6.5 The intersection will be open to local traffic during construction.
B.7 STRUCTURAL— N/A
B.8 RIGHT -OF -WAY DOCUMENTS
Provide appropriate right -of -way limits by pluses and offsets on the construction plans and will
prepare right -of -way documents. These documents will include title reports for surface rights (does
not include mortgages and liens) and plot plans for each parcel acquired. The scope assumes a
maximum of six (6) title searches and twelve (12) plot plans for each parcel or temporary easement
required for this project. ODOT forms will be used. The right -of -way acquisition is not included in
this contract.
POE AGREEMENT OF SERVICES G9
B.9 UTILITY COORDINATION AND RELOCATION PLANS
Existing utilities will be located as part of the detailed survey and design process. Poe will provide
preliminary and 95% plans to all utility owners to verify locations and coordinate relocation
requirements. Poe will identify utility relocations required and attend a Utility Conference with the
utility companies to coordinate relocations. The City of Owasso has four identified utilities that may
need relocation. These include a minimum of 3 -water lines owned by RWD #3 and a sewer line
crossing of 106" Street North from TTC. Poe will prepare relocation plans for City owned sewer
line, the RWD owned water lines. Street light relocations will be included in the roadway
construction plans.
B.10 GEOTECHNICAL INVESTIGATIONS
Provide geotechnical investigations for this project. The geotechnical investigation will include an
in -place soil survey of the existing pavement (3 borings at approximately 300 foot intervals in each
direction).
B.10 BIDDING PROCESS
1. Prepare advertisement for bids
2. Answer questions /prepare addenda as needed
3. Attend mandatory pre -bid conference
4. Attend bid opening
5. Prepare Engineering estimate
6. Prepare bid tabulation
B.11 PROVIDE CONTRUCTION SERVICES
1. Assist in the preparation of bidding documents
2. Provide responses to all Requests for Information
3. Review all submittals
4. Provide assistance during construction as needed
POE AGREEMENT OF SERVICES C-10
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 106TH STREET NORTH AND NORTH 145TH EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
CA Reports, Records, etc: To furnish, as required by the work, and not at the expense of
the ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT
C.1.2 Standard construction drawings and standard specifications
C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access: Provide access to public and private property when required in
performance of ENGINEER's services.
C.3 Staff Assistance: Designate the City Engineer (or another individual designated in
writing) to act as its representative in respect to the work to be performed under this
AGREEMENT, and such person shall have complete authority to transmit
instructions, receive information, interpret and define CITY'S policies and decisions
with respect to materials, equipment, elements and systems pertinent to the services
covered by this AGREEMENT.
C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
Attachment B. Further, CITY will furnish assistance as required in obtaining
locations of other utilities, including excavations to determine depth.
C.3.2 Furnish legal assistance as required in the preparation of bidding,
construction and other supporting documents.
CA Review: Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
POE AGREEMENT OF SERVICES 1
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 106TH STREET NORTH AND NORTH 145TH EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as the work progresses; and within 30
calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon
actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E,
completed at the time of billing. Invoices shall be accompanied by such documentation as
the CITY may require in substantiation of the amount billed.
D.1 Total Compensation
For the work under this project the total lump sum including direct costs and
subconsultant services shall be One Hundred and Sixty -Eight Thousand and Eight
Hundred Dollars and No/100 ($168,800), which amount shall not be exceeded
without further written authorization by CITY.
D.2 Subconsultants and Other Professional Associates: Services of subcontractors and
other professional consultants shall be compensated for at actual cost. Use of sub -
consultants must be authorized in advance by CITY.
D.3 Other Direct Costs
D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel
by personal or firm automobile shall be compensated for at the rate currently
allowed by the IRS.
D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E.
D.3.3 Any other direct costs shall be compensated for at actual when authorized in
advance by CITY.
DA Additional Services: Unless otherwise provided for in any accepted and authorized
proposal for additional services, such services shall be compensated for on the same
basis as provided for in Attachment D.
D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid
for services performed to the effective date of termination.
D.6 Conditions of Payment
D.6.1 Progress payments shall be made in proportion to services rendered and
expenses incurred as indicated within this AGREEMENT and shall be due
12
and owing within thirty days of ENGINEER'S submittal of his progress
payment invoices.
D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written
notice to CITY, request renegotiation of compensation.
13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 106TH STREET NORTH AND NORTH 145TH EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT Billing Rate Sheet
Attachment E
2015
SCHEDULE OF RATES
For
CONSULTING ENGINEERING SERVICES
PRINCIPAL / EXECUTIVE ENGINEER
$160.00
/ hour
PROJECT MANAGER
$135.00
/ hour
PROJECT ENGINEER
$125.00
/ hour
ENGINEER INTERN
$85.00
/ hour
DESIGNER $85.00 / hour
CADD TECHNICIAN $75.00 / hour
CLERICAL $65.00 / hour
Mileage 0.54 / mile
Out -of- Pocket Expenses Actual amount
(including travel expenses)
Outside Consultants and Laboratories Actual amount
IV
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 106TH STREET NORTH AND NORTH 145TH EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT
Schedule
Attachment F
F. SCHEDULE. The schedule for general engineering services for the PROJECT is
provided as follows:
F.1. Notice to Proceed: February 1, 2016
F.2 Conceptual Report Due: May 2, 2016
F.3 60% Design Plans, Right -of -way and Utility Submittal: September 1, 2016.
F.3 Final plans, specifications and Estimate (PS &E) submittal - 204 days -
November 15, 2016
15
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 106TH STREET NORTH AND NORTH 145TH EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT INSURANCE CERTIFICATE
Attachment G
1L':
CERTIFICATE OF LIABILITY INSURANCE
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CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
1/12
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THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
CONTA T Kell Stebbins
NQh1E,:___.__..y__.
Cole, Paine S Carlin Insurance
ANd + +E (405)843-5678
PO BOX 18444
.BVC. No,. E %Il:___.,_
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NW 50th Street
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Oklahoma City OK 73159
INSURERS AFFORDING COVERAGE NAICp
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4606 S Garnett Rd
INSURER D :Charter Oak Fire Insurance Co
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FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
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DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addlllonal Remarks Schodule, may be aHached if mom space is mqulrod)
Architects 6 Engineer's. Re; #303878, East 106th Street N 6 North 145th East Ave Widening 6
Reconstruction Project.
City of Owasso
301 W 2nd Ave
Owasso, OK 74055
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
REPRESENTATIVE
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T out limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Tim Doyle
Public Works - General Services Superintendent
SUBJECT: Purchase of One (1) Replacement Stormwater Division Vehicle
DATE: January 15, 2016
BACKGROUND:
On May 14 2015, a 2005 Chevrolet 3500 dump bed truck was stolen from the Public Works yard.
Since that time, the vehicle has never been located. This vehicle was used primarily for
cemetery and stormwater operations, but was also used for snow and ice control operations. In
reviewing operational uses, it was determined that a larger vehicle would better serve the
current need. Public Works staff budgeted for additional funds to supplement the insurance
settlement ($13,415.00) in order to procure a larger vehicle.
PROPOSED ACTION:
Staff proposes to purchase a new Dodge 19,500 #, regular cab, diesel, four -wheel drive truck
and chassis with an installed dump bed. The truck includes a maximurn towing package,
electronic brake controller, back -up camera, PTO prep package, and snow prep package. The
bed is a Henderson I V 6" dump body, with an LED lighting package, electric tarp, and ten -ton
pintle hitch.
FUNDING:
The Public Works, FY 2015 -2016 Stormwater Budget includes $68,275.00 for the procurement of a
replacement vehicle. The balance of the funding will be utilized to purchase and install the snow
plow mount and operating system and a light bar with a traffic advisor.
RECOMMENDATION:
Staff recommends the purchase of one (1) new 2016 Dodge Ram 5500 regular cab, diesel, four -
wheel drive truck with dump bed in the amount of $62,618.00 from Bob Howard Chrysler Jeep
Dodge of Oklahoma City, Oklahoma per state bid award contract SW60035.
ATTACHMENT:
Bob Howard Chrysler Jeep Dodge Bid Quote
ATTACHMENT A
January 5, 2016
BH
BOB HOWARD
CHRYSLER JEEP DODGE
Tim Doyle
City of Owasso
Public Works, General Service Superintendent
301 West 2nd Avenue
Owasso, OK 74055
RE: 2016 RAM 5500 REGULAR CAB CAB /CHASSIS 4X4 168.5" WB / 84" CA
Dear Mr. Doyle;
Please find attached the specifications for the requested truck along with the specifications for the
requested dump bed. Pricing as follows Is per the State of Oklahoma Vehicle Contract SW60035:
item d 1000028553
2016 RAM 5500,REGULAR CAB CAB /CHASSIS
19,500it Regular Cab Truck Cab & Chassis
BASE
OPTIONS:
ADD
$31,564.00
L64
84" Cab to Axle
29A
6.7 L Cummins Turbo Diesel Engine
175. 5. 00
DPOL64 Four Wheel Drive with Skid Plates
9,96 0
LBN
PTO Prep Package
2,997.00
LM1
Daytime Running Lamps
295.00
Additional
Ignition Only Key
N.C:
TUY
225/70R 19.5 G Traction Tires
125;00
STD
Hitch Wiring
250.00
XHC
Electric Brake Controller
N.C.
OPTIONS NOT
LISTED: MSRP LESS 6%
295.00
JJS
70 MPH Maximum Speed ($95.00 less 6 %)
DK3
Electric Shift -on- the -Fly Transfer Case ($245.00 less 6 %)
89.30
230.30
ACE
Cold Weather Group ($125;00 less 6 %)
ACL
DOT Certified Roadside Safety Kit ($150.00 less 6 %)
117.50
141.00
AHD
H.D. Snow Plow Prep Group ($250,00 less 6 %)
AJW
Power Accessory Group (PowerTrailer Tow Mirrors, Power
235.00
Windows & Power door Locks) Included in Base Price
N.C.
XXS
VSIM Upfitter Electronic Module ($195,00 less 6 %)
183.30
Std
Rubber Flooring
XAC
Park view Rear Back -Up Camera ($395,00 less
N.C.
6 %)
371.30
13250 North Broadmy Extension, 014shoma City, OK 73114
Phone: 405.638-8900 • P.O. Box 14508 • 0Wahoma Clty, OK 73113 • mw.bobhowardauto.com
AHQ Max Tow Package ($395.00 less 6 %) 371.30
Henderson 11'6" Dump Body, 18" Fold down sides; 4.5 Yard
Capacity; LED Lighting Package; Electric Tarp with Mesh
Canvas; Pintle Hitch with 10 Top, Pintle Hook;
7 Way RV Plug; D- rings. Installed with all DOT required
Lighting and Flaps (See Attached Literature) NET $15,210.00
Total for Truck and Equipment. $62,618.00
COLOR: PW7 Bright White
INTERIOR: Black /Diesel Gray 40/20/40 H. D. Vinyl Split Bench Seat
Thank you and if there are any questions please contact me.
Tom Ayers
Governmental /Fleet Sale Manager
Cre Ciqt)W, out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Jacob Ketner
Engineering Assistant
SUBJECT: Bridge Cleaning Project
Bid Award
DATE: January 15, 2016
BACKGROUND:
Similar to other communities and counties throughout the state, the City of Owasso participates
in the Oklahoma Department of Transportation (ODOT) Bridge Inspection Program. Under this
program, ODOT considers any drainage structure wider than twenty (20) feet to be a bridge. In
Owasso, there are twenty (20) such structures that qualify under this criterion. In 2014, twelve (12)
structures were cleaned as a result of this inspection.
This year additional bridges and culverts were inspected and several were found to be in need
of cleaning, some are smaller than qualifies as bridge structures. The structures have sediment in
the cells, which is impeding the flows. These structures need equipment and man -power that
exceeds the capability of public works staff. For this reason, a budget of $115,580 from the
Stormwater Fund was allocated to clean these structures.
BID ADVERISEMENT /BID ANAYALIS:
The project was advertised on November 11 and November 18, 2015. Bids were opened on
December 11, 2015 with two (2) bidders participating.
The results of the bids are as follows:
Bidder
Base Bid
Add Alternate
#1
Barnes Construction
$52,488.75
$39,950.00
Earth Smart
$77,875.00
$68,800.00
Engineer's Estimate
$50,175.00
$37,075.00
PROJECT:
The structures that are to be cleaned with this project are shown on Attachment "A" for review.
The majority of the locations are in the northern portion of town. The project includes six (6)
structures in the base bid and one (1) large structure on Mingo Road as Add Alternate #l.
FUNDING:
Funding is included in the FY 2015 -2016 Stormwater Fund for the Bridge Cleaning Project, which
allows the base bid, plus Add Alternate #1 to be awarded.
RECOMMENDATION:
Staff recommends approval to award the bid and approve a construction contract with Barnes
Construction of Tulsa, Oklahoma to include the base project, plus Add Alternate #1 for a total
contract amount of $92,438.75 and authorization for the Mayor to execute the contract.
ATTACHMENTS:
Location Map
Notice of Award
Agreement
SECTION 00510
NOTICE OF AWARD
TO: Barnes Construction Solutions Inc.
1715 S. Boston Avenue
Tulsa, OK 74119
Project Description: FY 2015 -2016 BRIDGE CLEANING PROJECT
The OWNER has considered the BID submitted by you for the above described WORK in
response to its Advertisement for Bids first published on November 11 and November 18
2015 , and Instructions to Bidders.
You are hereby notified that your BID for the above title project has been accepted for
items in the amount of Ninety -Two Thousand Four Hundred Thirty -Eight Dollars and
Seventy -Five Cents ( $92.438.75 ).
You are required by the Information for Bidders to execute the Agreement and furnish the
required CONTRACTOR'S Performance and Maintenance and Statutory Payment Bonds and
Certificates of Insurance within ten (10) calendar days from the date of this Notice to you.
If you fail to execute said Agreement and to furnish said BONDS within ten (10) days from
the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the
OWNER'S acceptance of your BID as abandoned and as a forfeiture of your PROPOSAL
SECURITY. The OWNER will be entitled to such other rights as may be granted by law.
You are required to return an acknowledged copy of this NOTICE OF AWARD to the
OWNER.
Dated this day of
THE CITY OF OWASSO, OKLAHOMA
In
Contract Administrator
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged by
this day of
Title:
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1115 00520 - Page I of I
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the 19`x' day of January, 2016 by and
between City of Owasso (hereinafter called OWNER) and Barnes Construction
Solutions (hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
FY 2015 -2016 BRIDGE CLEANING PROJECT
CITY OF OWASSO, OKLAHOMA
The project for which the Work under the contract documents may be the whole or only a part, is
described as follows: Remove silt, debris, etc. from box and bridge structures. Sod disturbed
areas upon completion of cleaning tasks.
ARTICLE 2. DEPARTMENT
The PROJECT has been assigned by the OWNER to the DEPARTMENT (City of Owasso
Public Works). The DEPARTMENT Director, Project Administrator and City Engineer are the
duly authorized representatives of the OWNER who will assume the duties and responsibilities
and will have the rights and authority assigned to DEPARTMENT in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents,
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within Sixty (60) calendar days from the
date of Notice to Proceed; and completed and ready for final payment in accordance with the
General Conditions within Ninety (90) calendar days from the date of Notice to Proceed, which
will be on or before
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3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One
Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time
specified in paragraph 3.1 for substantial completion until the Work is substantially complete.
After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of
the WORK completed, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
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1115 00520 - Page t of 1
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the remainder of the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Consultants do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
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1115 00520 - Page 1 of I
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for two (2) years after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non - Discrimination (Section 00240).
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1115 00520 - Page t of 1
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to 22, inclusive, and Standard Drawings.
7.21 Documentation submitted by CONTRACTOR prior to Notice of Award (Section
00200 through 00240 of the Contract Documents).
7.22 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
83 OWNER and CONTRACTOR each binds himself /herself, his/her partners,
successors, assigns, and legal representatives to the other party hereto, his /her partners,
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1115 00520 - Page 1 of 1
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on January 19, 2016
OWNER:
By
(SEAL)
ATTEST:
Jeri Moberly, Mayor
Title
Address for giving notices:
CONTRACTOR:
LIM
(SEAL)
Title
CHANGEORDER
1115 00520 - Page I of 1
EXHIBIT "A"
FY 2015 -2016 BRIDGE CLEANING PROJECT — CITY OF OWASSO
PAY ESTIMATE NO,
PERIOD:
CONTRACTOR
BID AMOUNT OF ORIGINAL CONTRACT:
CONTRACT ADJUSTMENTS:
ADJUSTED BID AMOUNT:
TOTAL COMPLETE WORK:
MATERIALS STORED (per attached tabulation):
LESS 10% RETAINAGE:
TOTAL EARNED LESS 10% RETAINAGE:
PERCENTAGE OF PROJECT COMPLETION:
LESS PREVIOUS PAYMENTS:
AMOUNT DUE THIS ESTIMATE:
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Payment
Estimate has been completed in accordance with contract documents, that all amounts have been paid by the Contractor for Work which previous
Payment Estimates were issued and payments received from the Owner, and that current payment shown herein is now due,
CONTRACTOR NAME:
Project Manager
State of
County of:
Subscribed & sworn to before me this _day of , 20 _.
Recommended for Payment by
City of Owasso
Approved for Payment by:
City of Owasso
Date
Date
Notary Public
My Commission Expires:
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1115 00520 - Page 1 of I
CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on -site observations and the date
comprising the above application, the certifies to the Owner
that to the best of the knowledge, information and belief,
the Work has progressed as indicated, the quality of the Work is in accordance with the Contract
Documents, and the Contractor is entitled to payment of the amount certified.
AMOUNT CERTIFIED $
(Attach explanation if amount certified differs from the amount applied for.)
Date:
This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment is without prejudice to any rights
of the Owner or Contractor under this Contract.
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1115 00520 - Page I of I
CONTINUATION SHEET Page of
Application and Certification for Payment, containing Contractor's signed Certification is
attached.
Application Number: Application Date:
Period to:
In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where
variable retainage for line items may apply.
A
B
C
D
E (cont),-.
ITEM
NO.
DESCRIPTION
OF WORK
SCHEDULED
VALUE
WORKCOMPLETED
FROM PREVIOUS
APPLICATION
WORKCOMPLETED
TIitS PERIOD
(cont) F
G
H
I
R E) MATERIALS
PRESENTLY STORED
(NOT IN D O
TOTAL COMPLETED
AND STORED
TO DATE
(D + E + 0
%
(G /C)
BALANCE
TO FINISH
(C -G)
RETAINAGE
NOTE: At bottom of each column, run totals.
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1115 00520 - Page I of 1
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA
)SS
X411j21z•*
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
Contractor or Supplier
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
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1115 00520 - Page 1 of t
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
1115 00520 - Page 1 of 1
EXHIBIT "B"
Contractor and Engineer Payment Schedule
INVOICES ARE TO BE SUBMITTED FOR THE REGULARLY SCHEDULED CITY
COUNCIL MEETINGS ONLY.
The contractor or engineer shall have his/her pay request in by 5:00 p.m. on the first day of the
month unless the first falls on a Saturday, Sunday or Holiday, then it will be the next working
day. Pay requests are, therefore, due on the following dates:
January
- 01/04/16
May
- 05/02/16
September -
09/01/16
February
- 02/01/16
June
- 06/01/16
October
10/03/16
March
- 03/01/16
July
- 07/01/16
November -
11/01/16
April
- 04/01/16
August
- 08/01/16
December -
12/01/16
Failure to meet the above dates and time may result in payment being delayed until the following
pay cycle.
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EXHIBIT "C"
CERTIFICATION OF TAX EXEMPT PUBLIC PROJECT
The City of Owasso hereby certifies that:
Barnes Construction Solutions Inc. has duly entered into a public contract pursuant to the
law for the following purposes, to -wit: FY 2015 -2016 Bridge Cleaning Project
Accordingly, under the provisions of 68 O.S. §1356(1), the sale of tangible personal property or
services necessary for carrying out such public contract to the contractor or any sub - contractor to
such public contract are exempt from sales tax. Any contractor, or sub - contractor of such public
contract shall certify, in writing, on the copy of the invoice or sales ticket to be retained by the
vendor that the purchases are necessary for carrying out such public contract with the City of
Owasso.
CITY OF OWASSO, OKLAHOMA
Contract Administrator
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EXHIBIT "D"
CERTIFICATE OF APPROVAL
OF CONTRACT AND BONDS
I, the undersigned, Julie Trout Lombardi, the duly authorized and acting legal
representative of City of Owasso, do hereby certify as follows:
I have examined the construction contract between the contractor, Barnes Construction
Solutions, Inc. , and the above -named entity, and the surety bonds given by the contractor in
connection with the performance of said contract, and the manner of execution of the contract
and surety bonds; and I am of the opinion that each of the aforesaid agreements has been duly
executed by the proper parties thereto, acting through their fully authorized representatives; that
said representatives have full power and authority to execute said agreements on behalf of the
respective parties named therein; and that the foregoing contract and surety bonds constitute
valid and legally binding obligations upon the parties executing the same in accordance with the
terms, conditions, and provisions thereof.
Dated this day of
Julie Trout Lombardi, City Attorney
Tulsa County, Oklahoma
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1115 00520 - Page I of I
AMIL
The City wit" Limits.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Warren Lehr
City Manager
SUBJECT:
Sales Tax Recapture Election
Ordinance 1068
Resolution 2016 -01
DATE:
January 15, 2016
ACTION REQUESTED:
Staff is requesting Council action related to a Resolution and accompanying Ordinance calling
for an election to be conducted on Tuesday, April 5, 2016. The purpose of the election is to
submit a project- specific question to voters, which if approved, will recapture a portion of the
expiring county sales tax, known as Vision 2025,
PURPOSE:
Approved by voters in 2003, the Tulsa County initiative Vision 2025 sales tax is scheduled to expire
in December 2016. This sales tax is currently collected at a rate of sixty- hundredths (0.60 %) of one
percent.
Staff is proposing to call an election to seek voter approval to recapture a portion of the expiring
sales tax in the amount of fifty -five hundredths (0.55 %) of one percent and apply the funds
directly towards Owasso transportation infrastructure projects, using the recently adopted 2015
Transportation Master Plan as a guideline.
If approved, the resulting tax rate would be less than the current assessed tax rate and the
recaptured portion of sales tax would "sunset" or expire in seven years.
PROPOSITION:
Staff is proposing to recapture of portion of the expiring sales tax in the amount of fifty -five
hundredths of one percent (0.55 %) beginning January 1, 2017 and expiring December 31, 2024.
The revenue collected from the fifty -five hundredths of one percent is to be designated for the
specific purpose of street improvements and adjoining infrastructure and right -of -way
expenditures on E 96th St N from approximately N 1 19th E Ave to N 129th E Ave and on E 116th St
N from approximately US HWY 169 to Mingo Road. Any excess funds collected during that seven
year period will be used only for additional street improvements.
ORDINANCE:
If approved by the voters, Ordinance 1068 would effectively change the city sales tax rate
beginning January 1, 2017 and expiring December 31, 2024 by including the fifty -five hundredths
of one cent tax to the current city sales tax rate. In addition, the Ordinance designates the
revenue generated from the fifty -five hundredths of one cent to fund street improvements and
related expenditures, to include debt service on obligations issued to finance said
improvements, on East 96th Street North from approximately North 119th East Avenue to North
129th East Avenue and on East 116th Street North from approximately US HWY 169 to Mingo
Road with any excess revenue collected to be used for additional street improvements.
RESOLUTION:
Resolution 2016 -01 calls the election and creates the ballot language. In addition, the resolution
identifies the process to be followed in order to meet all legal requirements, and allows for
proper notification to the Tulsa County and Rogers County Election Boards.
OTHER CITIES:
In October and November 2015, voters in Sand Springs, Bixby, and Broken Arrow approved a
similar sales tax initiative that recaptured fifty -five hundredths (0.55) of the expiring county sales
tax.
It is anticipated that other Tulsa County communities will call elections for the April ballot seeking
voter approval to recapture the expiring sales tax, allowing each city the freedom to seek
funding for specific municipal needs.
RECOMMENDATION:
Staff recommends Council approval of Ordinance 1068 amending the sales tax rate, providing a
designated purpose for the revenue generated, and setting a "sunset" of seven years, if
approved by voters.
Staff further recommends approval of Resolution 2016 -01 calling a special election for April 5,
2016, submitting to the voters the question of recapturing a portion of the expiring county sales
tax.
ATTACHMENTS:
Ordinance 1068
Resolution 2016 -01
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1068
AN ORDINANCE AMENDING THE PROVISIONS OF PART 7, FINANCE AND
TAXATION, CHAPTER 2, SALES TAX, SECTION 7 -206, EFFECTIVE DATE, SECTION 7-
207, PURPOSE OF REVENUES AND SECTION 7 -208 TAX RATES; SALES SUBJECT TO
TAX, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, BY
LEVYING AND ASSESSING A SALES TAX OF FIFTY -FIVE HUNDREDTHS PERCENT (0.557.)
IN ADDITION TO ALL OTHER EXCISE TAXES LEVIED AND ASSESSED UPON THE GROSS
PROCEEDS OR GROSS RECEIPTS DERIVED THEREFROM; PROVIDING FOR
REQUIREMENT OF APPROVAL BY A MAJORITY OF THE QUALIFIED REGISTERED VOTERS
VOTING AT AN ELECTION HELD FOR SUCH PURPOSES AS PROVIDED BY LAW;
PROVIDING PROVISIONS SEVERABLE; AND DECLARING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT, TO WIT:
The Owasso Code of Ordinances, Part 7, Finance and Taxation, Chapter 2, Sales Tax, Section 7-
206, Effective Date, Section 7 -207, Purpose of Revenues, and Section 7 -208, Tax Rates; Sales
Subject to Tax, shall be amended as follows:
SECTION ONE (1): Section 7 -206 shall be amended to read as follows:
SECTION 7 -206 EFFECTIVE DATE
The amended provisions of this Ordinance shall become effective on and after January
1, 2017, subject to approval by a majority of the qualified electors of the City voting on
the some in the manner prescribed by law.
SECTION TWO (2): Section 7 -207 shall be amended to read as follows:
SECTION 7 -207 PURPOSE OF REVENUES
1. It is hereby declared to be the purpose of the first and second cent sales taxes to
provide revenues for the support of the functions of municipal government of the city.
2. It is hereby declared to be the purpose of the third cent tax to provide revenues to
finance or fund capital projects and related costs, to include debt service on
obligations issued to finance said capital projects; said projects to be reviewed by the
Capital Improvements Committee, approved by the City Council by resolution, with
oversight given by the Citizens' Watchdog Committee established by the City Council,
and subject to competitive bidding as required by law.
3. It is hereby declared to be the purpose of the one -half cent fax to provide revenues
to fund appropriations as follows:
A. Thirty -five percent (35 %) of the one -half cent tax shall be restricted
to Owasso Police Services;
B. Thirty -five percent (35 %) of the one -half cent tax shall be restricted
to Owasso Fire Services, and
C. Thirty percent (30 %) of the one -half cent tax shall be restricted to
Owasso Street Department.
4. It is hereby declared to be the purpose of fifty -five hundredths (.55) of one cent tax to
provide revenues to fund street improvements and related expenditures, to include
debt service on obligations issued to finance said improvements, on East 961h Street
North from approximately North I I 91 East Avenue to North 1291h East Avenue and on
East 11611, Street North from approximately US HWY 169 to Mingo Road with any excess
revenue collected to be used for additional street improvements. The levy and collection of
fifty -five hundredths of one cent shall commence on January 1, 2017, and shall expire
on December 31, 2024.
SECTION THREE (3): Section 7 -208 shall be amended to read as follows:
SECTION 7 -208 TAX RATE; SALES SUBJECT TO TAX
There is hereby levied an excise tax of three and one -half percent (3.5 %) upon the gross
proceeds or gross receipts derived from all sales taxable under the Oklahoma Sales Tax
Code. Beginning January 1, 2017 and ending December 31, 2024, there is hereby
levied an additional excise tax of fifty -five hundredths of one percent (0.55 %) for a total
of four and five hundredths percent (4.05 %) upon the gross proceeds or gross receipts
derived from all sales taxable under the Oklahoma Sales Tax Code including but not
exclusive of the following:
1. Tangible Personal Property
2. Natural or artificial gas, electricity, ice, steam, or any other utility or public service
except water and those specifically exempt by this chapter;
3. Transportation for hire of persons by common carriers, including rail roads, both steam
and electric, motor transportation companies, taxicab companies, pullman car
companies, airlines and all other means of transportation for hire;
4. Service by telephone and telegraph companies to subscribers or users, including
transmission of messages, whether local or long distance. This shall include all services
and rental charge having any connection with transmission of any message;
5. Printing or printed matter of all types, kinds, and characters and the service of printing
or overprinting, including the copying of information by mimeograph or multigraph or
by otherwise duplicating written or printed matter in any manner, or the production of
microfiche containing information on magnetic tapes furnished by customers;
6. Service of furnishing rooms by hotel, apartment hotel, public rooming house, motel,
public lodging house or tourist camps;
7. Service of furnishing storage or parking privileges by auto hotels and parking lots;
8. Selling, renting or otherwise furnishing computer hardware or software or coding
sheets, cards, or magnetic tapes on which prewritten programs have been coded,
punched, or otherwise recorded;
9. Food, confections and all drinks sold or dispensed by hotels, restaurants, or other
dispensers, and sold for immediate consumption upon the premises or delivered or
carried away from the premises for consumption elsewhere;
10. Advertising of all kinds, types and character, including any and all devices used for
advertising purposes and the servicing of any advertising devices, except those
specifically exempt by this chapter;
11. Dues of fees to clubs including free or complimentary dues or fees which shall have
the value equivalent to the charge that would have otherwise been made, including
any fees paid for the use of facilities or services rendered at a health spa or club or any
similar facility or business;
12. Sales of tickets, fees or other charges made for admission to or voluntary
contributions made to places of amusement, sports entertainment, exhibition, display or
other recreational events or activities, including free or complimentary admissions
which shall have the value equivalent to the charge that would have otherwise been
made;
13. Charges made for the privilege of entering or engaging in any kind of activity, when
no admission is charged spectators, such as tennis, racket ball or hand ball courts;
14. Charges made for the privilege of using items for amusement, sports, entertainment
or recreational activity such as trampolines or golf carts;
15. The rental of equipment for amusement, sports, entertainment or other recreational
activities, such as bowling shoes, skates, golf carts, or other sports and athletic
equipment;
16. The gross receipts from sales through any vending machine, without any deduction
for rental to locate the vending machine on the premises of a person who is not the
owner or any other deductions therefrom;
17. Gross receipts or gross proceeds from the rental or lease of tangible personal
property, including rental or lease of personal property when the rental or lease
agreement requires the vendor to launder, clean, repair or otherwise service the rented
or leased property on a regular basis, without any deduction for the cost of the
service rendered. Provided if the rental or lease charge is based on the retail value of
the property at the time of making the rental or lease agreement and the expected life
of the property, and the rental or lease charge is separately stated from the service
cost in the statement, bill or invoice delivered to the consumer, the cost of services
rendered shall be deducted from the gross receipts or gross proceeds;
18. Any licensing agreement, rental, lease or other device or instrument whereby rights
to possess or exhibit motion pictures or filmed performances or rights to receive images,
pictures, or performances for telecast by any method are transferred. Provided,
persons regularly engaged in the business of exhibiting motion pictures for which the
sale of tickets or admissions is taxed under this chapter shall not be deemed to be
consumers or users in respect to the licensing or exhibiting of copyrighted motion
picture features, shorts, cartoons and scenes from copyrighted features and the sale or
licensing of such films shall not be considered a sale within the purview of this chapter;
19. Flowers, plants, shrubs, trees and other floral items, whether or not same was
produced by the vendor, sold by persons engaged in florist or nursery business in this
state, including all orders taken by an Oklahoma business for delivery in another
state. Provided, all orders taken outside this state for delivery within this state shall not
be subject to the tax levied by this chapter;
20. Tangible personal property sold to persons, peddlers, solicitors or other salesmen, for
resale where there is likelihood that this state will lose tax revenue due to the difficulty of
enforcing this chapter because of:
a. The operation of the business;
b. The nature of the business;
c. The turnover of independent contractors;
d. The lack of place of business in which to display a permit or keep records;
e. Lack of adequate records;
f. The persons are minors or transients;
g. The persons are engaged in service businesses; or
h. Any other reasonable reason;
21. Any taxable services and tangible personal property including materials, supplies
and equipment sold to contractors for the purpose of developing and improving real
estate even though such real estate is intended for resale as real property are hereby
declared to be sales to consumers or users and taxable; and
22. Any taxable services and tangible personal property sold to persons who are
primarily engaged in selling their services, such as repairmen, are hereby declared to
be sales to consumers or users and taxable.
SECTION FOUR (4): PAYMENT OF TAX
The tax levied by this Ordinance shall be paid to the Oklahoma Tax Commission in the manner
and form prescribed by state sales tax law of the State of Oklahoma.
SECTION FIVE (5): REPEALER
All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the
extent of the conflict only.
SECTION SIX (6): SEVERABILITY
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the
remaining portions shall not be affected and shall remain in full force and effect.
SECTION SEVEN (7): DECLARING AN EFFECTIVE DATE
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
SECTION EIGHT (8): CODIFICATION
The City of Owasso Code of Ordinances is hereby amended as shown above and codified in
Part 7, Chapter 2, Section 7 -206, 7 -207 and 7 -208.
PASSED by the City Council of the City of Owasso, Oklahoma on the _ day of
2016.
Jeri Moberly, Mayor
ATTEST:
Sherry Bishop, City Clerk
SEAL)
APPROVED as to form and legality this day of , 2016.
Julie Lombardi, City Attorney
CITY OF OWASSO
RESOLUTION 2016 -01
A RESOLUTION CALLING A SPECIAL ELECTION IN THE CITY OF OWASSO, STATE OF
OKLAHOMA, FOR THE PURPOSE OF SUBMITTING TO THE REGISTERED, QUALIFIED
VOTERS OF SAID CITY THE QUESTION OF THE APPROVAL OR DISAPPROVAL BY SAID
VOTERS OF ORDINANCE 1068 OF SAID CITY, LEVYING AND ASSESSING A SALES TAX
OF FIFTY -FIVE HUNDREDTHS OF ONE PERCENT (0.55 %) IN ADDITION TO ALL OTHER
EXCISE TAXES LEVIED AND ASSESSED UPON THE GROSS PROCEEDS OR GROSS
RECEIPTS DERIVED THEREFROM; PROVIDING THAT THE PROCEEDS OF SAID SALES TAX
SHALL BE USED FOR STREET IMPROVEMENTS; PROVIDING FOR THE COMMENCEMENT
AND DURATION OF SUCH TAX; PROVIDING NOTICE TO THE TULSA COUNTY ELECTION
BOARD FOR THE CONDUCT OF SUCH ELECTION; AND DESIGNATING THE POLLING
PRECINCTS TO BE OPEN OR CLOSED.
WHEREAS, the City of Owasso, holds the integrity of Owasso's transportation infrastructure in high
regard, recognizing the importance of funding capital transportation projects to ensure
responsible reinvestment in Owasso streets; and
WHEREAS, on July 21, 2015, the Owasso City Council adopted the Owasso Transportation Master
Plan as a policy statement for prioritized transportation improvements to the city's transportation
system; and
WHEREAS, the existing Vision 2025 Tulsa County sales tax is sixty hundredths of one percent
(0.60%) and is set to expire on December 31, 2016; and
WHEREAS, the intent of the Owasso City Council is to recapture a portion of the expiring sales fax
in the amount of fifty -five hundredths of one percent (0.55%), resulting in a tax rate that is less
than the current assessed sales fax rate; and
WHEREAS, the generated revenue from the fifty -five hundredths of one percent (0.5570) will be
designated for the purpose of street improvements and adjoining infrastructure and right -of -way
expenditures related thereto, on East 96th Street North from approximately North 1191h East
Avenue to North 129th East Avenue and on East 116th Street North from approximately US HWY
169 to Mingo Road, with any excess revenue collected to be used for additional street
improvements; and
WHEREAS, if approved, the collection of the sales tax will commence on January 1, 2017 and
terminate on December 31, 2024; and,
WHEREAS, the Council of the City of Owasso, Oklahoma has adopted Ordinance 1068, which
levies and assesses a sales tax of fifty -five hundredths of one percent (0.55%) upon the gross
receipts or proceeds on certain sales as therein defined in addition to the existing city sales tax
rate, for the purpose of street improvements as more specifically set forth therein, to begin
January 1, 2017, with a term ending December 31, 2024; and subject to the approval of a
majority of the registered voters of the City of Owasso.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, STATE
OF OKLAHOMA:
SECTION 1. That an election be held in the City of Owasso, State of Oklahoma, on the 5th day of
April, 2016 for the purpose of submitting to the registered electors of said City the following
proposition, to -wit:
PROPOSITION
SHALL ORDINANCE 1068, WHICH RECAPTURES A PORTION OF AN EXPIRING COUNTY SALES TAX,
AND LEVIES AND ASSESSES A SALES TAX IN THE AMOUNT OF FIFTY -FIVE HUNDREDTHS OF ONE
PERCENT (0.55 %) IN ADDITION TO THE EXISTING CITY SALES TAX ASSESSED UPON THE GROSS
RECEIPTS OR PROCEEDS ON CERTAIN SALES TO BEGIN JANUARY 1, 2017 AND EXPIRE DECEMBER 31,
2024 FOR THE PURPOSE OF STREET IMPROVEMENTS AND ADJOINING INFRASTRUCTURE AND RIGHT -
OF -WAY EXPENDITURES RELATED THERETO ON EAST 96TH NORTH STREET FROM APPROXIMATELY
NORTH 119TH EAST AVENUE TO NORTH 129TH EAST AVENUE AND ON EAST 116TH STREET NORTH FROM
APPROXIMATELY US HWY 169 TO MINGO ROAD, WITH ANY EXCESS REVENUE TO BE USED FOR
ADDITIONAL STREET IMPROVEMENTS ALL AS MORE SPECIFICALLY SET FORTH THEREIN, BE
APPROVED?
YES - FOR THE ABOVE PROPOSITION
NO - AGAINST THE ABOVE PROPOSITION
SECTION 2. That the City Council of the City of Owasso, Tulsa County, Oklahoma, hereby certifies
to the Tulsa County Election Board that Tulsa County precincts #750, 751, 752, 753, 754, 755, 756,
757, 758, 759, 760 and Rogers County precincts #31 and 130 are to be opened; and Tulsa
County precinct #21 and Rogers County precincts #6, 21, 29, and 30 are to remain closed as
there are no residents of Owasso in those precincts.
SECTION 3. That a copy of the this resolution shall be personally delivered to the office of the
County Election Board of Tulsa County, State of Oklahoma, at least sixty (60) days prior to the
date of said election.
ATTEST:
Sherry Bishop, City Clerk
Dated this _ day of _, 2016.
Jeri Moberly, Mayor
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
2
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 12/26/15
Department Payroll Expenses Total Expenses
Municipal Court
5,309.90
6,144.64
Managerial
21,20132
24,937.06
Finance
15,569.32
18,180.40
Human Resources
8,164.30
9,739.29
Community Development
15,653.48
18,580.74
Engineering
15,745.04
18,714.13
Information Systems
13,407.79
16,004.89
Support Services
6,826.61
8,054.46
Cemetery
1,228.20
1,448.99
Police Grant Overtime
1,193.73
1,209.96
Central Dispatch
18,560.56
22,023.27
Animal Control
3,585.62
4,202.13
Emergency Preparedness
1,737.93
2,074.57
Stormwater /ROW Maint.
4,818.11
5,706.70
Park Maintenance
5,940.60
7,052.88
Culture /Recreation
4,955.88
5,915.85
Community- Senior Center
4,155.79
4,833.85
Historical Museum
523.52
587.81
Economic Development
3,317.09
3,959.61
General Fund Total
151,895.19
179,371.23
Garage Fund Total 4,687.61 5,588.70
Ambulance Fund Total 365.00 409.82
Fire Fund 37 Total 147,294.99 175,568.09
Police Fund 38 Total 134,179.95 157,785.76
Streets Fund 39 Total 8,975.04 10,665.67
Stormwater Fund 27 Total
Worker's Compensation Total 2,132.16 2,536.19
Strong Neighborhoods Total 3,758.81 4,436.06
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 01/09116
Department Payroll Expenses Total Expenses
Municipal Court
5,311.99
8,077.58
Managerial
21,201.72
30,326.55
Finance
15,286.82
23,761.40
Human Resources
8,378.80
13,815.22
Community Development
15,653.48
25,002.27
Engineering
16,098.04
24,453.50
Information Systems
13,407.79
20,693.86
Support Services
7,393.14
10,663.69
Cemetery
1,179.72
1,807.97
Police Grant Overtime
2,773.19
2,809.85
Central Dispatch
18,891.46
32,038.11
Animal Control
3,446.26
5,223.24
Emergency Preparedness
1,737.93
2,490.40
Stormwater /ROW Maint.
5,825.97
8,870.67
Park Maintenance
5,940.60
9,449.02
Culture /Recreation
5,455.88
8,758.64
Community- Senior Center
4,155.79
6,736.18
Historical Museum
588.96
66119
Economic Development
3,317.09
4,384.85
General Fund Total
156,044.63
240,024.29
Garage Fund Total 4,687.61 7,738.25
Ambulance Fund Total 365.00 409.82
Fire Fund 37 Total 148,662.05 229,277.95
Police Fund 38 Total 137,480.71 213,981.08
Streets Fund 39 Total 8,832.15 14,792.82
Stormwater Fund 27 Total
Worker's Compensation Total 4,398.16 5,236.83
Strong Neighborhoods Total 3,658.60 5,415.99
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 1114/16
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
508.88
22,284.92
27,692.78
68,841.22
20,434.58
35,289.77
175,052.15
7,614.30
5,368.00
2,516.65
15,498.95
4,447.02
4,447.02
194,998.12
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2015.2016
Budgetary Basis
Statement of Revenues & Expenditures
As of December 31, 2015
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTAL REVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in - Sales Tax
Transfers in - RAN Financing
Transfers out
TOTAL TRANSFERS
NET CHANGE IN FUND BALANCE
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
$
2,700,263
$
15,285,969
$
29,586,666
51.67%
41,127
132,125
257,800
51.25%
63,114
417,249
815,272
51.18%
53,476
324,009
660,755
49.04%
48,223
286,952
742,250
38.66%
8,055
85,201
103,752
82.12%
32,166,496
51.39%
$
2,914,258
$
16,531,505
$
$
(1,899,552)
$
(8,125,153)
$
(17,616,554)
46.12%
(98,536)
(415,075)
(1,070,657)
38.77%
(170,304)
(1,001,860)
(2,046,990)
48.94%
(33,777)
(353,030)
(3,147,139)
11.22%
(23,881,340)
41.43%
$
(2,202,168)
$
(9,895,118)
$
8,285,156
$
712,090
$
$
6,636,387
$
1,471,382
$
7,800,363
$
15,251,007
51.15%
-
330,000
330,000
100.00%
(2,216,025)
(12,154,367)
(23,850,000)
50.96%
$
(744,642)
$
(4,024,005)
$
(8,268,993)
48.66%
16,163
$
(32,553)
$
2,612,382
$
3,092,827
3,092,827
$
5,705,209
$
3,108,990