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HomeMy WebLinkAbout1996.07.25_OPWA Minutes_SpecialOWASSO PUBLIC WORKS AUTHORITY MINUTES OF SPECIAL MEETING Thursday, July 25, 1997 The Owasso Public Works Authority met in special session on Thursday, July 25, 1996 in the Conference Room at the Owasso City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin Board at 5:00 p.m. on Tuesday, July 23, 1996. ITEM 1: CALL TO ORDER Chairman Ewing called the meeting to order at 6:49 p.m. ITEM 2: ROLL CALL PRESENT ABSENT Danny Ewing, Chairperson Tracy Standridge, Trustee Joe Ramey, Vice Chairperson Mary Lou Barnhouse, Trustee Michael Helm, Trustee STAFF Ronald D. Cates, City Attorney Timothy Rooney, Community Development Director Marsha Hensley, Community Development Secretary A quorum was declared present. ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE PRIVATIZATION OF ALL RESIDENTIAL REFUSE COLLECTION. Mr Carr presented the report. Staff was authorized by the Trustees on June 18, 1996 to perform an evaluation of providing residential refuse collection services. At the same time, authorization was given to solicit bids for contracting residential refuse collection and disposal services to a private vendor. Bids were received from four (4) companies, and opened by the City Clerk on July 18, 1996. An evaluation of the bids determined that it is more cost effective for city personnel to continue providing residential refuse service. A new refuse collection vehicle will be added to the fleet during fiscal 1996-97. Bids have already been received for that vehicle. Staff recommended actions to be taken by the Trustees, two under this agenda item and one under item 4. Ms Barnhouse moved to reject all base bids relating to the privatization of residential refuse collection, and to begin the process to authorize an additional person to be added to the FY 1996-97 budget for the Refuse Collection Division of the Public Works Department. Motion seconded by Mr Ramey. AYE: Barnhouse, Ramey, Ewing NAY: Helm Motion carried 3-1. Owasso Public Works Authority July 25, 1996 ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE PURCHASE OF A REFUSE COLLECTION VEHICLE BY THE PUBLIC WOKS DEPARTMENT: AND AUTHORIZATION FOR PAYMENT. This item was presented by Mr Carr. Eight bids were received from six prospective vendors for a new refuse collection vehicle. Bids were opened on May 2, 1996. All bidders agreed that their bid would be effective until August 2nd to allow staff time to evaluate privatized residential collection service. That possibility was discussed under item 3, with all bids for the privatization of residential refuse collection service being rejected as not cost effective. There was discussion concerning the possible impact to residential streets with the continued use of refuse vehicles. The Trustees reviewed comments from references presented by Mr Helm. Mr Ramey moved, seconded by Chairman Ewing, to award a contract to Waste Research Inc of Chouteau, Oklahoma for the purchase of one refuse collection vehicle in the amount of $105,416.53 and authorization for payment. AYE: Ramey, Ewing, Barnhouse, Helm NAY: None Motion carried 4-0. Mr Helm requested that the minutes reflect direction given to staff to review privatization of residential refuse collection annually. ITEM 5: REPORT FROM OPWA MANAGER No report. ITEM 6: REPORT FROM OPWA ATTORNEY No report. ITEM 7: ADJOURNMENT Mr Ramey moved, seconded by Mr Helm, to adjourn. AYE: Ramey, Helm, Barnhouse, Ewing NAY: None Motion carried 4-0 and the meeting was adjoun d at 7:32 p.m. I'l. P, I Danny Ewingo Chai rson Marci outwell, Auth rity Secretary NOTE: The above minutes were recorded and transcribed by Marsha Hensley in the absence of the Authority Secretary.