HomeMy WebLinkAbout1996.09.03_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, September 3, 1996
The Owasso Public Works Authority met in regular session on Tuesday, September 3, 1996 in
the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 30, 1996.
ITEM 1: CALL TO ORDER
Chairman Ewing called the meeting to order at 7:02 p.m.
ITEM 2: INVOCATION
The invocation was given by Rev Bill Caudle, Minister of Education/Outreach at Owasso First
Baptist Church.
ITEM 3: FLAG SALUTE
The Flag Salute was led by Mr Standridge.
ITEM 4: ROLL CALL
PRESENT
Danny Ewing, Chair
Mary Lou Barnhouse, Trustee
Michael Helm, Trustee
Tracy Standridge, Trustee
STAFF
Rodney J Ray, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
ABSENT
Joe Ramey, Vice Chair
ITEM 5: SPECIAL PRESENTATION TO REV BILL CAUDLE, MINISTER OF
EDUCATION/OUTREACH OWASSO FIRST BAPTIST CHURCH FOR
TRANSMITTAL TO OFFICIALS OF WYCHAVON DISTRICT, LOCATED
NORTH OF THE CITY OF WORCESTER, ENGLAND.
Chairman Ewing and Trustees presented a special friendship plaque to Rev Bill Caudle. Rev
Caudle will be journeying to England on a mission trip, and will present the plaque to the
Chairman of the Council in the District where he will be in mission.
Owasso Public Works Authority September 3, 1996
ITEM 6: REQUEST APPROVAL OF THE MINUTES OF AUGUST 20 1996 REGULAR
MEETING.
Chairman Ewing moved, seconded by Mr Helm, to approve the minutes as submitted, by
reference made a part hereto.
AYE: Ewing, Helm, Barnhouse, Standridge
NAY: None
Motion carried 4-0.
ITEM 7: REQUEST APPROVAL OF THE CLAIMS
Mr Standridge moved, seconded by Ms Barnhouse, that the following claims be approved as
submitted: (1) OPWA Fund $97,653.88; (2) OPWA Capital Improvements Fund $23,735.94;
(3) Interfund Transfers $35,329.75; (4) Payroll $27,129.69.
AYE: Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carried 4-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPWA
RESOLUTION #96-04, A RESOLUTION INCREASING RATES FOR WATER
PURCHASED FROM THE AUTHORITY AND DECLARING AN EFFECTIVE
DATE FOR SUCH INCREASE.
The City of Owasso has been notified by the City of Tulsa of an increase in water rates to its
master meter customers. Effective October 1, 1996, there will be an increase of thirteen cents
per one thousand gallons of water purchased. This increase was anticipated in the 1996-97
OPWA Operating Budget. That increase will be passed on to the in -city water customers. In
1993 the Trustees adopted a policy of a phased in program to equalize the rate difference
between in city and rural customers; therefore this rate increase will not be passed on the rural
customers. If the resolution is adopted, it will maintain rural rates at their current level, which
will reduce the amount of difference between the two rates. Mr Standridge moved, seconded
by Ms Barnhouse, to adopt OPWA Resolution #96-04, providing for an increase of thirteen cents
per thousand gallons in water rates to in -city customers.
AYE: Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carried 4-0.
2
Owasso Public Works Authority September 3, 1996
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A BID FOR ONE PICKUP TRUCK FOR THE STREET
DIVISION.
It was noted that this item was placed on the OPWA agenda in error and should have been
placed on the City Council agenda. Mr Cates advised that the Trustees could approve the
purchase of the vehicle, with the OPWA being reimbursed from the General Fund for such
purchase. The purchase of a vehicle was included in the FY96-97 Street Division Capital Outlay
Budget. Bid specifications were sent to 15 potential bidders, with bids being received from five.
Apparent low bidder was Lynn Hickey Dodge in Oklahoma City. Chairman Ewing moved,
seconded by Mr Standridge, to approve the purchase of a half -ton pickup truck from Lynn
Hickey Dodge, Oklahoma City, in the amount of $14,899, and authorization for payment.
AYE: Ewing, Standridge, Barnhouse, Helm
NAY: None
Motion carried 4-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO SOLICIT BIDS FOR IMPROVEMENTS TO THE
WASTEWATER TREATMENT PLANT.
The existing wastewater treatment facility was constructed in 1988, and the current average daily
flow is approaching the original design capacity. Funding has been obtained through the State
Revolving Fund loan program for improvements to the facility. Two phases of improvements
are required; one to provide sufficient capacity through the year 2001, and another to provide
sufficient capacity from 2001 through 2015. Bid documents for phase I have been prepared and
are awaiting authorization to advertise. Chairman Ewing moved, seconded by Mr Helm, to
authorize solicitation for bids for improvements to the wastewater treatment facility.
AYE: Ewing, Standridge, Barnhouse, Helm
NAY: None
Motion carried 4-0.
3
Owasso Public Works Authority
September 3, 1996
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR RESIDENT PROJECT REPRESENTATIVE
SERVICES FOR THE WASTEWATER TREATMENT PLANT
CONSTRUCTION.
The OPWA has secured a low interest loan from the Oklahoma Water Resources Board for
improvements to the wastewater treatment plant. Approval of the loan required the selection of
an engineering firm for the design of the improvements. That process was completed and the
staff requested qualifications statements from engineering firms capable of providing construction
administration and resident inspection services. A packet of information was advertised and sent
to twenty-two area engineering firms, with responses being received from five firms. From that
five, three were identified as "Qualified and Highly Responsive Firms" and were requested to
submit a detailed Scope of Services and their proposed fee. The Review Committee selected
HUB+Garver as the top ranked firm for fee negotiations. Following a meeting with the firm,
an agreement was drafted which resulted in a total lump sum fee of $215,100 for the project.
There was discussion concerning a sentence in the agreement that stated "If the construction
period exceeds 13 months the AUTHORITY agrees to pay the ENGINEER additional fees based
on proration of the lump sum fees for these services. Chairman Ewing moved, seconded by
Mr Helm, to approve the award of a contract for Resident Project Representative Services for
the Wastewater Treatment Plant Construction to HUB+Garver in the amount of $215,100, and
authorization for payment. He further moved that the sentence pertaining to additional fees if
the construction period exceeds 13 months, contained in item D.2, be stricken from the
agreement
AYE: Ewing, Helm, Barnhouse, Standridge
NAY: None
Motion carried 4-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR TRUSTEE APPROVAL OF A "CARRY-OVER" BUDGET
REQUEST FROM THE WASTEWATER AND WATER DEPARTMENTS OF
THE OPWA FUND. SUCH ACTION REQUESTED IN THE FORM OF A
SUPPLEMENTAL APPROPRIATION TO THE FY 1996-97 OPWA BUDGET.
Following a policy adopted in 1993, unexpended funds may be rebudgeted from one fiscal year
to the next. A request has been received from the Wastewater Collection Division in the amount
of $19,200 and from the Water Division in the amount of $63,825. Mr Standridge moved,
seconded by Mr Helm, to approve supplemental appropriations in the amount of $19,200 to the
Wastewater Collection Division, and $63,825 to the Water Division of the OPWA Fund.
.19
Owasso Public Works Authority September 3, 1996
AYE: Standridge, Helm, Barnhouse, Ewing
NAY: None
Motion carried 4-0.
ITEM 13: REPORT FROM OPWA MANAGER
Mr Ray recognized and thanked Roger Voss for volunteering his time to do some work on a
generator at one of the lift stations.
ITEM 14: REPORT FROM OPWA ATTORNEY
No report.
ITEM 15: UNFINISHED BUSINESS
None.
ITEM 16: NEW BUSINESS
None.
ITEM 17: ADJOURNMENT
Chairman Ewing moved, seconded by Mr Helm, to adjourn.
AYE: Ewing, Helm, Barnhouse, Standridge
NAY: None
Motion carried 4-0, and the meeting was adjourned at •40 p.m.
11111.
Danny Ewing, Ohairper&
Marci Boutwell, Auth rity Secretary
W1