The URL can be used to link to this page

Home My WebLink About2016.02.16_OPGA AgendaREEC E EzD PUBLIC NOTICE OF THE MEETING OF THE FEti _ :G tUl(. OWASSO PUBLIC GOLF AUTHORITY City CAhFW5 C;ffi Council Chambers, Old Central Building�� 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, February 16, 2016 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes • February 2, 2016, Regular Meeting • February 9, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 2/6/16 • Monthly Budget Status Report - January 2016 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, February 12, 2016. '� �ls I �, City �IWO .� OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 2, 2016 The Owasso Public Golf Authority met in regular session on Tuesday, February 2, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, January 29, 2016. 1. Call to Order Chair Jeri Moberly called the meeting to order at 7:29 pm. 2. Roll Call Present Chair - Jeri Moberly Vice -Chair - Lyndell Dunn Trustee - Doug Bonebrake A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi Absent Trustee - Bill Bush Trustee - Chris Kelley 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - January 19, 2016, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $16,944.81. YEA: Bonebrake, Dunn, Moberly NAY:None Motion carried 3-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 1 /23/16 Owasso Public Golf Authority February 2, 2016 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Moberly NAY:None Motion carried 3-0 and the meeting adjourned at 7:30 pm. Jeri Moberly, Chair Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, February 9, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, February 9, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, February 5, 2016. 1. Call to Order Mayor/Chair Jeri Moberly called the meeting to order at 6:00 pm. Present Absent Mayor/Chair - Jeri Moberly None Vice-Mayor/Vice-Chair- Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush Councilor/Trustee - Chris Kelley A quorum was declared present. 2. Discussion relating to Community Development items A. Planned Unit Development- PUD-16-01, Somerset (proposed residential development located on the north side of E 96th ST N approximately'/2 mile west of N 145th E Ave) B. Final Plat - Tyann VII C. Vehicle Purchase (dedicated CNG pick-up truck) Karl Fritschen presented Item 2A and discussion was held. Bronce Stephenson presented items 2B-C and discussion was held. It was explained that all items would be included on the February 16, 2016 Council agenda for consideration and action. 3. Discussion relating to Support Services A. Vehicle Purchase (dedicated CNG Cargo Van and CNG pick-up truck) B. Proposed Amendment to the Lease Agreement with GTP Acquisition Partners II, LLC, (Communications Tower north of Ram Water Tank) Larry White presented each item and discussion was held. It was explained that all items would be included on the February 16, 2016 Council agenda for consideration and action. 4. Discussion of Council/Chair Leadership Elections Process Mayor Moberly presented the item and discussion was held. 5. Discussion relating to City Manager items • Annual Tulsa Regional Chamber Washington D.C. Fly -In (April 2016) • Monthly sales tax report • City Manager report Warren Lehr presented information related to the annual Fly -In and past legislative efforts of those attending. Discussion was held. Linda Jones presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr advised that staff received estimates to repair a leaking roof at the Animal Control Facility and will not be seeking a budget amendment as noted during the January worksession. He advised that the first education mailer related to the April 5 Recapture Sales Tax election is included in the February utility bills. Owasso City Council, OPWA & OPGA February 9, 2016 Page 2 6. City Council/Trustee comments and inquiries Councilor Bonebrake commented on talking points related to the April 5 election. Councilor Bush inquired on the need for an executive session to receive a litigation update from the City Attorney. Mayor Moberly commented on the presentation given by Mr. Stephenson at the monthly Chamber luncheon. 7. Adjournment The meeting adjourned at 7:54 pm. Jeri Moberly, Mayor/ Chair Juliann M. Stevens, Minute Clerk Claims List 2/16/2016 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK SYSCO-FOOD 495.24 JPMORGAN CHASE BANK REASORS-FOOD 3.58 JPMORGAN CHASE BANK PING -MERCHANDISE 1,676.00 JPMORGAN CHASE BANK PING -MERCHANDISE 2,397.65 JPMORGAN CHASE BANK SAMS-SUPPLIES 199,92 JPMORGAN CHASE BANK SAMS-BEER 172.97 JPMORGAN CHASE BANK REASORS-FOOD 244.25 JPMORGAN CHASE BANK COBRA -MERCHANDISE 85.48 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGES 342,50 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 104.75 JPMORGAN CHASE BANK NIKE-MERCHANDISE 209.24 JPMORGAN CHASE BANK SAMS-FOOD 78A4 JPMORGAN CHASE BANK REASORS-FOOD 46.13 TOTAL OPGA 6,056.15 GOLF SHOP JJPMORGAN CHASE BANK USPS-POSTAGE 12.80 TOTAL GOLF SHOP 12.80 COURSE MAINT JPMORGAN CHASE BANK LOWES-SUPPLIES 15.61 JPMORGAN CHASE BANK OFFICE DEPOT -INK 68.99 JPMORGAN CHASE BANK HARBOR FREIGHT -TOOLS 97.74 AT&T LONG DISTANCE PHONE BILL 0.50 UNIFIRST HOLDINGS LP AIR FRESHENER/SUPPLIES 87.25 CITY GARAGE LABOR/OVERHEAD - JAN, 201 65.33 VERIZON WIRELESS WIRELESS CONNECTION 40.01 AT&T CONSOLIDATED PHONE BILL 72.78 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP SHOP TOWELS 11.19 UNIFIRST HOLDINGS LP SHOP TOWELS 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 102.96 UNIFIRST HOLDINGS LP UNIFORM SERVICE 18.56 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.39 ATCO MANUFACTURING COMPANY SUPPLIES 129.00 HARRELL'S, LLC HERBICIDE 224.10 JESCO PRODUCTS, INC ROPE & FLAGSTICKS 234.90 JPMORGAN CHASE BANK LOWES-SUPPLIES 66.95 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 115.73 JPMORGAN CHASE BANK LUBER BROS-RETURN -320.38 JPMORGAN CHASE BANK LUBER BROS-RETURN -93.42 JPMORGAN CHASE BANK OREILLY-FILTERSIOIL 63.70 JPMORGAN CHASE BANK JUSTICE GOLF -PARTS 228.12 JPMORGAN CHASE BANK OREILLY-SUPPLIES 10.11 JPMORGAN CHASE BANK OREILLY-SUPPLIES 33.96 JPMORGAN CHASE BANK OREILLY-OIL FILTER 4.42 Page 1 Claims List 2/16/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount COURSE MAINT... JJPMORGAN CHASE BANK OREILLY-SUPPLIES 20.98 TOTAL COURSE MAINT 1,327.67 FOOD & BEV JPMORGAN CHASE BANK SYSCO-SUPPLIES 118.01 JPMORGAN CHASE BANK SADDORIS-LINENS 151,62 JPMORGAN CHASE BANK AMAZON -SUPPLIES 75.11 JPMORGAN CHASE BANK HOBBY LOBBY -SUPPLIES 79.02 JPMORGAN CHASE BANK SAMS-SUPPLIES 30.71 JPMORGAN CHASE BANK FOOD SERVICE -SUPPLIES 33.93 TOTAL FOOD & BEV 488.40 GOLFADMIN JPMORGAN CHASE BANK WASTE MGMT-REFUSE SERVICE 565.13 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 300.00 AT&T LONG DISTANCE PHONE BILL 1.11 AT&T CONSOLIDATED PHONE BILL 85.91 SOUTH CENTRAL GOLF INC DIRECTORYAD 725.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 302.12 TOTAL GOLF ADMIN 1,979.27 9,864.2 FUND GRAND TOTAL OPGA GRAND TOTAL $9,864.29 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/06/16 Department Payroll Expenses Total Expenses Golf Shop Operations 3,004.45 4,568.18 Cart Operations 1,202.19 1,349.81 Golf Course Operations 7,001.66 11,486.93 Food & Beverage 2,184.09 3,598.08 General & Administration 3,177.90 4,855.29 FUND TOTAL 16,570.29 25,858.29 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of January 31, 2016 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage Other Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General TOTAL OTHER REVENUES NET INCOME (LOSS) FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance January 31, 2016 Month Year To -Date To -Date Percent Budget of Budget 18,843 264,690 $ 572,300 46.25% 3,061 63,831 140,000 45.59% (2,289) (48,341) (100,000) 48.34% 3,540 65,156 125,000 52,12% 5,159 85,541 189,300 45.19% (2,306) (40,446) (86,000) 47.03% 24 416 700 59.39% $ 26,031 $ 390,846 $ 841,300 46.46% $ (8,117) $ (67,700) $ (133,227) 50.82% (6,381) (63,476) (102,792) 61.75% (35,422) (371,948) (583,959) 63.69% (7,395) (68,353) (126,559) 54.01% (14,185) (119,134) (224,364) 53.10% $ (71,501) $ (690,611) $ (1,170,901) 58,98% $ (45,469) $ (299,765) $ (329,601) $ 50,000 $ 150,000 $ 350,000 42.86% $ 50,000 $ 150,000 $ 350,000 42.86% $ 4,531 $ (149,765) $ 20,399 (3,512,420) (3,512,420) $ (3,662,185) $ (3,492,021)