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Home My WebLink About2016.02.16_OPWA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY City Cleck'3 Office, Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, February 16, 2016 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • February 2, 2016, Regular Meeting • February 9, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 2/6/16 • Monthly Budget Status Report - January 2016 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, February 12, 2016. Sherry Bishop, City Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 2, 2016 The Owasso Public Works Authority met in regular session on Tuesday, February 2, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, January 29, 2016. 1. Call to Order Chair Jeri Moberly called the meeting to order at 7:28 pm. 2. Roll Call Present Chair- Jeri Moberly Vice -Chair - Lyndell Dunn Trustee - Doug Bonebrake A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi Absent Trustee - Bill Bush Trustee - Chris Kelley 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - January 19, B. Approve claims Mr. Dunn moved, seconded by Mr totaling $581,321.99. YEA: Bonebrake, Dunn, Moberly NAY: None Motion carried 3 -0 2016, Regular Meeting Bonebrake to approve the Consent Agenda with claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date 1/23/16 Owasso Public Works Authority February 2, 2016 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Moberly NAY: None Motion carried 3 -0 and the meeting adjourned at 7:29 pm. Jeri Moberly, Chair Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, February 9, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, February 9, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, February 5, 2016. 1. Call to Order Mayor /Chair Jeri Moberly called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Jeri Moberly None Vice- Mayor /Vice- Chair- Lyndell Dunn Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee - Chris Kelley A quorum was declared present. 2. Discussion relating to Community Development items A. Planned Unit Development- PUD- 16 -01, Somerset (proposed residential development located on the north side of E 96th ST N approximately Y2 mile west of N 145th E Ave) B. Final Plat -Tyann VII C. Vehicle Purchase (dedicated CNG pick -up truck) Karl Fritschen presented Item 2A and discussion was held. Bronce Stephenson presented items 2B -C and discussion was held. It was explained that all items would be included on the February 16, 2016 Council agenda for consideration and action. 3. Discussion relating to Support Services A. Vehicle Purchase (dedicated CNG Cargo Van and CNG pick -up truck) B. Proposed Amendment to the Lease Agreement with GTP Acquisition Partners II, LLC, (Communications Tower north of Ram Water Tank) Larry White presented each item and discussion was held. it was explained that all items would be included on the February 16, 2016 Council agenda for consideration and action. 4. Discussion of Council /Chair Leadership Elections Process Mayor Moberly presented the item and discussion was held. 5. Discussion relating to City Manager items • Annual Tulsa Regional Chamber Washington D.C. Fly -In (April 2016) • Monthly sales tax report • City Manager report Warren Lehr presented information related to the annual Fly -In and past legislative efforts of those attending. Discussion was held. Linda Jones presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr advised that staff received estimates to repair a leaking roof at the Animal Control Facility and will not be seeking a budget amendment as noted during the January worksession. He advised that the first education mailer related to the April 5 Recapture Sales Tax election is included in the February utility bills. Owasso City Council, OPWA & OPGA February 9, 2016 Page 2 6. City Council/Trustee comments and inquiries Councilor Bonebrake commented on talking points related to the April 5 election. Councilor Bush inquired on the need for an executive session to receive a litigation update from the City Attorney. Mayor Moberly commented on the presentation given by Mr. Stephenson at the monthly Chamber luncheon. 7. Adjournment The meeting adjourned at 7:54 pm. Jeri Moberly, Mayor/ Chair Juliann M. Stevens, Minute Clerk Claims List 2/16/2016 Budget Unit Title Vendor Name I Payable Description Payment Amount OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 97.54 TOTAL OPWA 97.54 OPWA ADMINISTRATION TREASURER PETTY CASH PARKING FEE 2.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 36.42 SIGNALTEK INC PARKING LOT LIGHT REPAIR 291.40 AT &T LONG DISTANCE PHONE BILL 5.71 JPMORGAN CHASE BANK CHARACTER TRAINING 138.72 CITY GARAGE LABOR /OVERHEAD - JAN, 201 152.41 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 3.70 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 886.44 JPMORGAN CHASE BANK DELL - PRINTER CARTRIDGE 78.84 AT &T CONSOLIDATED PHONE BILL 146.71 UNIFIRST HOLDINGS LP UNIFORM CLEANING 34.42 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JAN, 201 50.06 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 15,416.00 BKL INCORPORATED 1ARCHITECTUAL SURVEY 10,000.00 TOTAL OPWA ADMINISTRATION 27,242.83 UTILITY BILLING TODD C. KIMBALL METER READER 916.35 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,387.73 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 17.18 JPMORGAN CHASE BANK AMAZON -UB SSD UPGRADES 170.00 TOTAL UTILITY BILLING 2,491.26 WATER JPMORGAN CHASE BANK DIAMOND FOREST - LUMBER 800.00 JPMORGAN CHASE BANK BUMPER TO BUMPER- ADAPTER 43.97 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.02 FLEETCOR TECHNOLOGIES CITY FUELMAN EXP - JAN, 2 745.66 JPMORGAN CHASE BANK SHOE CARNIVAL -BOOTS 194.97 JPMORGAN CHASE BANK LOWES - SUPPLIES 109.82 JPMORGAN CHASE BANK LOWES- SUPPLIES 12.93 JPMORGAN CHASE BANK FASTENAL- SCREWS 44.99 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 86.64 TWIN CITIES READY MIX, INC CONCRETE 639.00 JPMORGAN CHASE BANK FASTENAL- RETURN -73.53 JPMORGAN CHASE BANK BROWN FARMS -SOD 95.00 JPMORGAN CHASE BANK HD SUPPLY - COUPLINGS 315.36 JPMORGAN CHASE BANK HD SUPPLY -METER CANS 508.50 JPMORGAN CHASE BANK HD SUPPLY - GAUGES /FITTINGS 300.00 JPMORGAN CHASE BANK LOWES -SAW 99.00 JPMORGAN CHASE BANK ATWOOD -BIBS 49.99 JPMORGAN CHASE BANK LOWES- DRIVEWAY JOINT 16.96 Page 1 Claims List 2/16/2016 Budget Unit Title Vendor Name Payable Description Payment Amount WATER... VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.60 JPMORGAN CHASE BANK ADVANCE AUTO- HEADLIGHT 10.84 UNIFlRST HOLDINGS LP UNIFORM CLEANING 55.02 HD SUPPLY WATERWORKS, LTD. WATER METERS - METER REPL 26,136.00 HD SUPPLY WATERWORKS, LTD. WATER METERS - METER REPL 22,143.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JAN, 201 74.00 CITY GARAGE VEH PARTS PORCH -JAN, 20 841.75 CITY GARAGE ILABORIOVERHEAD - JAN, 201 1,887.33 TOTAL WATER 55,222.82 WASTEWATER TREATMENT CITY GARAGE LABOR /OVERHEAD - JAN, 201 937.75 JPMORGAN CHASE BANK HACH- COD /AMMONIA TESTING 285.32 JPMORGAN CHASE BANK HACH -TECH SUPPORT 950.00 UNIFlRST HOLDINGS LP UNIFORM CLEANING 6109 CITY GARAGE VEH PARTS PURCH -JAN, 20 2,327.48 GREELEY & HANSEN, LLC LBX 619776 ENGIENEERING SERVICES 8,521.00 JPMORGAN CHASE BANK OREILLY- HITCH /SEAT COVER 59.98 AT &T CONSOLIDATED PHONE BILL 64.44 VERIZON WIRELESS WIRELESS CONNECTION 80.02 FLEETCOR TECHNOLOGIES CITY FUELMAN EXP - JAN, 2 382.05 JPMORGAN CHASE BANK GRAINGER -JAW PULLER 82.94 JPMORGAN CHASE BANK GRAINGER -RING PLIERS 155.48 JPMORGAN CHASE BANK LOWES- LUMBER RAILS 29.20 JPMORGAN CHASE BANK LOWES - STORAGE RACK 80.73 JPMORGAN CHASE BANK LOWES- PLIERS 1423 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 50.43 JPMORGAN CHASE BANK BRENNTAG -GBT POLYMER 851.20 JPMORGAN CHASE BANK HD SUPPLY -PARTS 34.15 JPMORGAN CHASE BANK NCL OF WISC -LAB SUPPLIES 152.57 JPMORGAN CHASE BANK ACCURATE -LAB TESTING 90.00 JPMORGAN CHASE BANK ACCURATE -LAB TESTING 90.00 FAIRFIELD SERVICES COMPANY PARTS FOR GRIT AUGER 239.81 JPMORGAN CHASE BANK GRAINGER - REFUND - 299.03 AT &T LONG DISTANCE PHONE BILL 3.40 UNIFlRST HOLDINGS LP UNIFORM CLEANING 56.76 SCHUERMANN ENTERPRISES, INC TROUBLESHOOT ALARM 719.90 SCHUERMANN ENTERPRISES, INC EXTRACTED ANALOG VALUES 1,281.25 SCHUERMANN ENTERPRISES, INC BLOWER REPLACEMENT 3,992.82 JPMORGAN CHASE BANK FORT BEND - POLYMER 1,550.90 JPMORGAN CHASE BANK FORT BEND - POLYMER 2,788.00 JPMORGAN CHASE BANK FORT BEND - POLYMER 1,422.00 JPMORGAN CHASE BANK FORT BEND - POLYMER 1,394.00 JPMORGAN CHASE BANK GREEN COUNTRY- TESTING 55.00 JPMORGAN CHASE BANK IGREEN COUNTRY - TESTING 95.00 Page 2 Claims List 2/16/2016 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER TREATMENT.. JPMORGAN CHASE BANK TERMINIX -PEST CONTROL 63.00 JPMORGAN CHASE BANK WASTE MGMTSLUDGE REMOVAL 4,409.31 JPMORGAN CHASE BANK AIRMAC- REPAIRS 1,072.50 JPMORGAN CHASE BANK AIRMAC -PARTS 4,662.74 JPMORGAN CHASE BANK STA RITE INDUSTRIES -PARTS 7,993.00 TOTAL WASTEWATER TREATMENT 46,802.42 WASTEWATER COLLECTION: ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 193.70 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 4.16 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 716.73 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 33.32 JPMORGAN CHASE BANK HD SUPPLY- SUPPLIES 81.50 JPMORGAN CHASE BANK PIKEPASS FEES 7.50 JPMORGAN CHASE BANK LOWES -TOOLS 59.85 UNIFIRST HOLDINGS LP UNIFORM CLEANING 70.40 JPMORGAN CHASE BANK HD SUPPLY- RISERS 529.46 JPMORGAN CHASE BANK LOWES -FOAM SEALANT 7.36 JPMORGAN CHASE BANK HD SUPPLY -METER LOCATOR 700.00 JPMORGAN CHASE BANK HD SUPPLY- CONCRETE RINGS 476.00 JPMORGAN CHASE BANK HD SUPPLY - MANHOLE RISER 163.00 JPMORGAN CHASE BANK LOWES -TIE DOWN STRAPS 22.98 FLEETCOR TECHNOLOGIES CITY FUELMAN EXP - JAN, 2 325.96 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK LOWES -PARTS 18.76 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 172.01 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 258.02 CITY GARAGE VEH PARTS PURCH -JAN, 20 913.54 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JAN, 201 184.63 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.65 CITY GARAGE ILABORIOVERHEAD - JAN, 201 1 1,355.91 TOTAL WASTEWATER COLLECTIONS 6,420.46 REFUSE COLLECTIONS BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JAN, 201 2,329.32 CITY GARAGE VEH PARTS PURCH -JAN, 20 1,450.85 CITY GARAGE LABOR/OVERHEAD - JAN, 201 6,488.33 JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 12.74 JPMORGAN CHASE BANK ANCHOR PAINT -PAINT 154.85 JPMORGAN CHASE BANK KIMS INTL- HYDRAULIC LINE 71.38 VERIZON WIRELESS WIRELESS CONNECTION 29.65 FLEETCOR TECHNOLOGIES CITY FUELMAN EXP - JAN, 2 1,551.93 AT &T CONSOLIDATED PHONE BILL 10.74 JPMORGAN CHASE BANK BUMP2BUMP- RATCHET 31.98 JPMORGAN CHASE BANK ANCHOR PAINT -PAINT 154.85 JPMORGAN CHASE BANK BUMP2BUMP- STARTING FLUID 0.30 Page 3 Claims List 2/16/2016 Budget Unit Title Vendor Name Payable Description Payment Amount REFUSE COLLECTIONS... JPMORGAN CHASE BANK LOWES -PAINT SUPPLIES 9.15 JPMORGAN CHASE BANK CUMMINS -TURBO REPLACEMENT 9,497.38 TREASURER PETTY CASH VEHICLE CLEANING FEE 25.00 JPMORGAN CHASE BANK FASTENAL- HARDWARE 11.07 TREASURER PETTY CASH TOLLS 4.00 FLEET SERVICE OF TULSA, INC SERVICE REPAIR 2015 CRANE 645.07 COVANTA LANCASTER, INC REFUSE TIPPING FEES 4,303.25 THE METROPOLITAN ENVIRONMENTAL TRUS MET MEMBERSHIP DUES 3,262.23 JPMORGAN CHASE BANK LOWES- SUPPLIES 32.87 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 COVANTA LANCASTER, INC IREFUSE TIPPING FEES 5,153.00 TOTAL REFUSE COLLECTIONS 35,313.36 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.05 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 691.90 AT &T LONG DISTANCE PHONE BILL 0.06 AT &T CONSOLIDATED PHONE BILL 10.74 UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.05 CITY GARAGE LABORIOVERHEAD - JAN, 201 427.08 TOTAL RECYCLE CENTER 1,351.88 174,942.5 FUND GRAND TOTAL OPWA GRAND TOTAL $174,942.57 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/06/16 Department Payroll Expenses Total Expenses OPWA Administration 9,950.44 14,955.11 Utility Billing 5,307.20 9,453.53 Water 15,017.79 25,245.29 Wastewater 11,834.08 21,213.30 Wastewater Collection 8,446.53 14,110.36 Refuse 11,897.38 18,829.35 Recycle Center 1,036.36 1,635.01 FUND TOTAL 63,489.78 105,441.95 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2015 -2016 Budgetary Basis Statement of Revenues & Expenses As of January 31, 2016 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL - Beginning Balance MONTH TO -DATE YEAR TO -DATE PERCENT BUDGET OF BUDGET $ 380,475 $ 3,415,986 $ 5,337,700 64.00% 324,310 2,310,406 3,807,310 60.68% 142,199 1,099,768 2,027,670 54.24% 21,002 149,214 276,325 54.00% 867,986 6,975,374 11,449,005 60.93% (267,182) (2,019,975) (3,460,100) $ (49,506) $ (530,080) $ (820,218) 64.63% (34,302) (233,505) (417,831) 55.88% (294,942) (2,720,620) (4,406,864) 61.74% (166,094) (1,076,562) (1,745,910) 61.66% (73,133) (1,074,771) (1,855,113) 57.94% (267,182) (2,019,975) (3,460,100) 58.38% (885,159) (7,655,513) (12,706,036) 60.25% (17,173) (680,139) (1,257,031) $ 744 $ 6,100 $ 20,000 30.50% 812 11,230 12,275 91.49% - 124,950 265,735 47.02% - (200,000) (400,000) 50.00% 1,556 (57,719) (101,990) $ $ 198,960 $ 529,260 (528,260) (528,960) (329,300) 300 $ (15,617) $ (1,067,158) $ (1,358,721) 1,867,540 1,867,540 WORKING CAPITAL - Ending Balance $ 800,382 $ 508,819