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Home My WebLink About2016.03.15_OPGA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE MAV t h'ln J OWASSO PUBLIC GOLF AUTHORITY City Aerl(sOfrica Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, March 15, 2016 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes • March 1, 2016, Regular Meeting • March 8, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager • Quarterly Golf Report 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 3/5/16 • Monthly Budget Status Report - February 2016 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, March 11, 2016. f- 9 Sherry Bisho � ity Clerk // OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 1, 2016 The Owasso Public Golf Authority met in regular session on Tuesday, March 1, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, February 26, 2016. 1. Call to Order Chair Jeri Moberly called the meeting to order at 7:22 pm. 2. Roll Call Present Absent Chair - Jeri Moberly None Vice -Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - February 16, 2016, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $19,249.08, YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None Owasso Public Golf Authority March 1, 2016 Page 2 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report— Pay Period Ending Date 2/20/2016 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5-0 and the meeting adjourned at 7:23 pm. Jeri Moberly, Chair Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, March 8, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, March 8, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, March 4, 2016, 1. Call to Order Mayor/Chair Jeri Moberly called the meeting to order at 6:04 pm. Present Absent Mayor/Chair - Jeri Moberly None Vice-Mayor/Vice-Chair -Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush Councilor/Trustee - Chris Kelley A quorum was declared present. 2. Discussion relating to Community Development items A. PUD 16-02 and OZ 16-03 - Owasso Senior Living (13707 E 96th St N) B. Easement Closure - Keys Landing II (west side of 129+h E Ave approximately 'Amile south of E 76th St N) C. OZ 16-02 Annexation/Rezoning (1 1595 E l 16th St N) D. Final Plat - Ator Center II (west side of Garnett Rd, 8700 block) Bronce Stephenson presented each item and discussion was held. it was explained that item 2A would be on the April 5, 2016 agenda and items 2B, 2C, and 2D would be included on the March 15, 2016 Council agenda for consideration and action. 3. Discussion relating to Public Works items A. Revised Ordinances for Sewer Assessment Areas B. Ordinance - Sewer Assessment Area (Garrett Creek - Morrow Place) C. Ordinance & Resolution - Sewer Use Ordinance, Fats, Oils and Greases (FOG) D. Presentation of Garnett Widening Improvements Design Sherry Bishop presented item 3A and discussion was held. Roger Stevens presented item 2B and discussion was held. Travis Blundell presented item 3C and discussion was held. Dwayne Henderson presented item 3D and discussion was held. It was explained items 3A, 3B, and 3C would be included on the March 15, 2016 Council and OPWA agendas for consideration and action. The Council/Trustees recessed the meeting at 8:42pm and reconvened the meeting at 8:48 pm. 4. Discussion relating to condemnation for right-of-way acquisition for Garnett Widening Project Julie Lombardi and Roger Stevens presented this item and discussion was held. It was explained that an item would be included on the March 15, 2016 Council agenda for consideration and action. 5. Discussion relating to a contract for engineering and design - Fire Station #4 Chris Garrett presented the item and discussion was held. It was explained that an item would be included on the March 15. 2016 Council agenda for consideration and action. Owasso City Council, OPWA & OPGA March 8, 2016 Page 2 6. Discussion relating to City Manager items • Contract for engineering and design - Festival Marketplace • Options relating to the cancellation of the April 19, 2016, City Council, OPWA & OPGA Regular Meeting • Monthly sales tax report • City Manager report Warren Lehr advised that fee negotiations are underway following the request for proposals and staff anticipates a contract on the April 5, 2016 Council agenda for consideration and action. Discussion was held regarding the need to cancel the April 19, 2016 meetings and Mr. Lehr provided various options for the approval of claims. Linda Jones presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr advised that staff received notification of the INCOG timeline for submitting an application for the Community Development Block Grant (CDBG) funding and that a public hearing and resolution regarding the application would be needed no later than April 5, 2016; that the City Clerk is in receipt of an appeal to the Owasso Board of Adjustment decision for OBOA 16-01, special exception to construct a carport; and that the second education mailer related to the April 5 Recapture Sales Tax election is included in the March utility bills, as well as, scheduled speaking engagements with various community groups. 7. City Council/Trustee comments and inquiries None 8. Adjournment The meeting adjourned at 9:35 pm. Jeri Moberly, Mayor/ Chair Juliann M. Stevens, Minute Clerk Claims List 3/15/2016 OPGA JPMORGAN CHASE BANK NIKEGOLF-MERCHANDISE 119.28 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 1,914.20 JPMORGAN CHASE BANK EXECUTIVE COFFEE -BEVERAGE 80.89 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 44.61 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 695.42 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,277.54 JPMORGAN CHASE BANK NIKEGOLF-MERCHANDISE 153.74 JPMORGAN CHASE BANK SAMS-FOOD 383.58 JPMORGAN CHASE BANK REASORS-FOOD 3.52 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 32.25 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 137.15 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 275.77 JPMORGAN CHASE BANK PING -MERCHANDISE 52.73 JPMORGAN CHASE BANK SAMS-FOOD 249.84 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 37.62 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 686.08 JPMORGAN CHASE BANK NIKEGOLF-MERCHANDISE 2,391.06 JPMORGAN CHASE BANK NIKEGOLF-MERCHANDISE 213.24 JPMORGAN CHASE BANK NIKEGOLF-MERCHANDISE 572.47 TOTAL OPGA 9,320.99 GOLF SHOP JPMORGAN CHASE BANK ALL MAINTENANCE -FLOOR MAT 54.00 JPMORGAN CHASE BANK USPS-SHIPPING 17.06 JPMORGAN CHASE BANK ACUSHNET-RANGE BALLS 2,772.00 JPMORGAN CHASE BANK LOWES-SUPPLIES 30.73 TOTAL GOLF SHOP 2,873.79 CART OPERATIONS YAMAHA MOTOR CORPORATION, USA ICARTLEASE 3,595.49 TOTAL CART OPERATIONS 3,596.49 COURSE MAINT UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP SHOP TOWELS 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.39 CITY GARAGE LABOR OVERHEAD CHGS - FEB 65.33 VERIZON WIRELESS WIRELESS CONNECTION 40.01 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 40.05 JPMORGAN CHASE BANK LOWES-DRAINAGE PIPE 73.00 JPMORGAN CHASE BANK HD SUPPLY -SUPPLIES 253.73 AT&T CONSOLIDATED PHONE BILL 72.80 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 88.49 JPMORGAN CHASE BANK LOWES-SUPPLIES 81.21 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 18.47 JPMORGAN CHASE BANK OREILLY-SPARK PLUGS 164.49 Page 1 Claims List 3/15/2016 Budget Unit Title Vendor Name Payable Description jPayment Amount TOTAL COURSE MAINT 826.16 FOOD & BEV JPMORGAN CHASE BANK SAMS-SUPPLIES _T 17.19 JPMORGAN CHASE BANK SAMS-SUPPLIES 29.63 JPMORGAN CHASE BANK WAYFAIR-SUPPLIES 158.99 TOTAL FOOD & BEV 205.81 GOLFADMIN JPMORGAN CHASE BANK ACHIEVE -ELECTRIC REPAIR 490.00 JPMORGAN CHASE BANK SOUTH CENTRAL -PGA MEETING 180.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 257.49 AT&T CONSOLIDATED PHONE BILL 95.50 JPMORGAN CHASE BANK LOCKE SUPPLY -FAUCET 236.07 JPMORGAN CHASE BANK LOWES-SUPPLIES 161.75 JPMORGAN CHASE BANK LOWES-SUPPLIES 16.98 JPMORGAN CHASE BANK LOWES-KEY HOLDERS 11.36 JPMORGAN CHASE BANK LOWES-REPAIR SUPPLIES 52.89 JPMORGAN CHASE BANK LOWES-LIGHTBULBS 6.31 JPMORGAN CHASE BANK MURPHY-SUPPLIES 393.53 TOTAL GOLF ADMIN 1,901.88 18,724.1 FUND GRAND TOTAL OPGA GRAND TOTAL $18,724.12 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03/05/16 Department Payroll Expenses Total Expenses Golf Shop Operations 2,535.91 4,019.04 Cart Operations 1,695.45 1,903.63 Golf Course Operations 7,751.85 12,330.32 Food & Beverage 2,179.03 3,592.30 General & Administration 4,537.83 6,492.24 FUND TOTAL 18,700,07 28,337.53 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of February 29, 2016 February 29, 2016 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES Golf shop fees 23,847 288,537 $ 572,300 50.42% Merchandise sales 13,506 77,337 140,000 55.24% COS --merchandise (10,947) (59,206) (100,000) 59.21% Cart Rental 6,399 71,555 125,000 57.24% Food & beverage 7,233 92,774 189,300 49.01% COS -- food & beverage (3,573) (43,904) (86,000) 51.05% Other Revenue 36 452 700 64.57% TOTAL OPERATING REVENUES $ 36,501 $ 427,544 $ 841,300 50.82% OPERATING EXPENSES: Golf Shop $ (9,020) $ (76,720) $ (133,227) 57.59% Cart Operations (7,125) (70,601) (102,792) 68.68% Golf Course Maintenance (32,821) (404,842) (583,959) 69.33% Food & Beverage (8,923) (77,306) (126,559) 61.08% Golf Administration (14,972) (134,192) (224,364) 59.81% TOTAL OPERATING EXPENSES $ (72,861) $ (763,661) $ (1,170,901) 65.22% OPERATING INCOME (LOSS) $ (36,360) $ (336,117) $ (329,601) Transfer from General $ 50,000 $ 200,000 $ 350,000 57.14% TOTAL OTHER REVENUES $ 50,000 $ 200,000 $ 350,000 57.14% NET INCOME (LOSS) $ 13,640 $ (136,117) $ 20,399 FUND BALANCE (Budgetary Basis) Beginning Balance (3,512,420) (3,512,420) Ending Balance $ (3,648,537) $ (3,492,021)