HomeMy WebLinkAbout2016.03.15_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers, Old Central Building �,� ? 77/6
109 N irch, Owasso,
ulna 5 2016 K 6 305pm s ofr
1. Call to Order
Mayor Jeri Moberly
2. Invocation
Pastor Robert Miller of New Life Assembly
3. Flag Salute
4. Roll Call
5. Presentation of a Character Certificate to the Larkin Bailey Foundation
Warren Lehr will recognize the Larkin Bailey Foundation for their many donations of land
for various city projects.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is
non - debatable.)
A. Approve minutes
• March 1, 2016, Regular Meeting
• March 8, 2016, Regular Meeting
B. Approve claims
C. Approve Disability Retirement Benefits from the City's Oklahoma Municipal
Retirement Fund (OMRF) Plan for Jon Ross
7. Consideration and appropriate action relating to items removed from the Consent
Agenda
8. Consideration and appropriate action relating to easement closures - Keys landing II
(west side of 129th E Ave approximately 1/2 mile south of E 76th St N)
Karl Fritschen
Staff recommends approval of the partial utility easement and drainage easement
closure requests.
9. Consideration and appropriate action relating to annexation OA -16 -01 and rezoning OZ-
16-02 (11595 E 116th St N)
Karl Fritschen
Staff recommends approval of OA- 16 -01, and rezoning OZ -16 -02 the subject property
from AG (Agriculture) to CS (Commercial Shopping).
10. Consideration and appropriate action relating to a replat of the final plat for Ator Center
ll (west side of Garnett Rd, just north of E 86th St N)
Karl Fritschen
Staff recommends approval of the replat of Ator Center II.
Owasso City Council
March 15, 2016
Page 2
11. Consideration and appropriate action relating to the purchase of a phone system
Andrew Neyman
Staff recommends approval of the purchase and installation of a phone system from
Chickasaw Telecom, Inc. in the amount of $76,990.
12. Consideration and appropriate action relating to the award of a bid for the HVAC
rehabilitation for Fire Station No. 2
Mark Stuckey
Staff recommends award of the bid for the repair and rehabilitation of the HVAC system
at Fire Station No. 2, to Dale and Lee's of Owasso, Oklahoma in the amount of $33,587.
13. Consideration and appropriate action relating to an agreement for design and
engineering services for Fire Station No. 4
Mark Stuckey
Staff recommends approval of the agreement with Williams Spurgeon Kuhl and
Freshnock Architects, Inc. (WSKF) of Kansas City, Missouri for architectural design and
engineering services for the Fire Station No. 4 Master Plan in the amount of $223,970, and
authorization for the City Manager to execute the agreement,
14. Consideration and appropriate action relating to an agreement for engineering services
for the N Garnett Roadway Improvements Project (E 106th St N to E 116th St N)
Dwayne Henderson
Staff recommends approval of an Agreement for Engineering Services for the N Garnett
Roadway Improvements with McClelland Consulting Engineers, Inc., of Tulsa, Oklahoma
in the amount of $360,000 and authorization for the Mayor to execute the agreement.
15. Consideration and appropriate action relating to an agreement with ODOT for the E 76th
St N Roadway Improvements Project (Highway 169 to N 129th E Ave)
Dwayne Henderson
Staff recommends approval of the Project Maintenance, Financing and Right -of -Way
Agreement between the City of Owasso and the Oklahoma Department of
Transportation for the 761h St N Improvement Project and authorization for the Mayor to
execute the agreement.
Staff recommends authorization for payment to ODOT in the amount of $320,000 for the
local match requirement of 20% to pay for right -of -way and utility easements.
16. Consideration and appropriate action relating to the FY 2015 -2016 Street Rehabilitation
Program - Crack Sealing
Earl Farris
Staff recommends approval of a purchase in the amount $250,000 for crack sealing for
the Street Rehabilitation Program based on Statewide Bid Contract SW816 pricing.
Owasso City Council
March 15, 2016
Page 3
17. Consideration and appropriate action relating to Ordinance 1073, repealing Part
Seventeen (17), Utilities, Chapter Three (3), Sewer System, Section 17 -301, Sewer System,
and Enacting Sections 17 -320 through 17 -335 of the Code of Ordinances of the City of
Owasso, Oklahoma, establishing definitions, regulations, monitoring and penalties for the
discharge of fats, oils and grease by food service establishments into the City's
Wastewater Treatment Plant, and further establishing regulations for grease haulers
operating within the Owasso City Limits
Travis Blundell
Staff recommends approval of Ordinance 1073.
18. Consideration and appropriate action relating to Resolution 2016 -03, establishing fees for
the Industrial Wastewater Pretreatment Program and Fats, Oils and Grease (FOG)
Management Program
Travis Blundell
Staff recommends approval of Resolution 2016 -03.
19. Consideration and appropriate action relating to Ordinance 1071, Part 17 Utilities,
Chapter 3, Sewer System, of the Code of Ordinances of the City of Owasso, Oklahoma,
defining designated sewer improvements and defining established sewer assessment
areas
Sherry Bishop
Staff recommends approval of Ordinance 1071.
20. Consideration and appropriate action relating to Ordinance 1072, Garrett Creek -
Morrow Place Sewer Improvement Assessment Area
Roger Stevens
Staff recommends approval of Ordinance 1072.
21. Consideration and appropriate action relating to a right -of -way acquisition for the
Garnett Rd Improvements Project (E 96th St N and E 106th St N)
Roger Stevens
Staff recommends approval to purchase right -of -way, easement and compensation for
damages in the amount of $45,992 to Linda Gail Taylor and Lue Del Coleman, and
authorization for payment.
22. Consideration and appropriate action relating to Resolution 2016.02, resolving the
necessity of instituting and prosecuting condemnation procedures to obtain permanent
right -of -way and temporary and permanent easements for the N Garnett Rd Widening
Project (96th St N to 106th St N)
Julie Lombardi
Staff recommends approval of Resolution 2016 -02.
23. Report from City Manager
24. Report from City Attorney
25. Report from City Councilors
Owasso City Council
March 15, 2016
Page 4
26. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Reports:
a Pay Period Ending Date 3/5/16
• Health Care Self- Insurance Claims - dated as of 3/10/16
• Monthly Budget Status Report - February 2016
27. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda)
28. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall
bulletin board at 6:00 pm on Friday, March 11, 2016.
Sherry Bisho City Clerk
NOTE: The item relating to the PUD -16 -02 and OZ- 16 -03, Owasso Senior Living
(13707 E 96"' St N), will not be heard at this meeting. It has been continued to the
April 5, 2016 meeting.
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, March 1, 2016
The Owasso City Council met in regular session on Tuesday, March 1, 2016, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and
the Agenda filed in the office of the City Clerk and posted on the City Hail bulletin board at 6:00
pm on Friday, February 26, 2016.
1. Call to Order
Mayor Jeri Moberly called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Pastor Alvin Fruga of the Presence Theatre.
3. Flag Salute
Councilor Bonebrake led the flag salute.
4. Roll Call
Present Absent
Mayor - Jeri Moberly None
Vice - Mayor- Lyndeil Dunn
Councilor- Doug Bonebrake
Councilor- Bill Bush
Councilor -Chris Kelley
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of the Character Trait of Patience
Mike Henry, Character Council Member, presented the Character Trait of Patience for the
month of March.
6. Presentation of a Proclamation
Mayor Moberly recognized Jim Cline and Joel Mace and presented a proclamation
declaring Tuesday, March 8, 2016, as National Pancake and Shriner's Hospitals for Children
Day in the City of Owasso.
7. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda Is non - debatable.)
A. Approve minutes - February 16, 2016, Regular Meeting
B. Approve claims
C. Approve Ordinance 1070, enacting Council approval (February 16, 2016) of a planned
unit development (OPUD 16 -01) with rezoning (OZ 16 -01) for a tract of land
approximately 9.53 acres in size located at approximately 14001 E 96th St N
Owasso City Council
March 1, 2016
Page 2
Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims
totaling $678,210.31.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
8. Consideration and appropriate action relating to items removed from the Consent Agenda
None
9. Consideration and appropriate action relating to the purchase of right of way for the Garnett
Widening from E 96th St N to E 106th St N project
Roger Stevens presented the item recommending approval to purchase right of way,
easement and compensation for damages and authorization for payment in the amount of
$39,546 to Felkins Enterprises LLC.
After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the purchase of
right of way, easement, compensation for damages, and authorize payment, as
recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
* Following Item It 9, Mayor Moberly moved to Items 11, 12, and 13
11. Report from City Manager
Roger Stevens presented the Monthly Public Works Project Status Report.
Mr. Lehr announced that he would be presenting information related to the Sales Tax
Recapture election to the Owasso Chamber membership during their March 2 luncheon.
12. Report from City Attorney
None
13. Report from City Councilors
Mayor Moberly commented on the high number of voters in the March 1 elections.
* Following Item It 13, Mayor Moberly moved to Item 10.
10. Consideration and appropriate action relating to a request for an executive session for
purposes of discussing confidential communications between the City Council and the City
Attorney concerning pending litigation as provided for in Title 25, O.S. Section § 307(8)(4)
Julie Lombardi presented the item, Mr. Bonebrake moved, seconded by Mr. Bush to enter
into executive session.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
At 6:55 pm, the Council, along with Warren Lehr and Julie Lombardi entered into executive
session. At 7:20 pm, the Council returned to open session.
14. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 2/20/2016
• Health Care Self- Insurance Claims - dated as of 2/25/16
Owasso Ciiy Council
March 1, 2016
Page 3
15. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
16. Adjournment
Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried 5 -0 and the meeting adjourned at 7:21 pm.
Jeri Moberly, Mayor
Juliann M. Stevens, Minute Clerk
OWASSO CITY COUNCIL, OPWA & OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, March 8, 2016
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, March 8, 2016, in the Council Chambers at Old Central,
109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in
the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday,
March 4, 2016.
1. Call to Order
Mayor /Chair Jeri Moberly called the meeting to order at 6:04 pm.
Present Absent
Mayor /Chair - Jeri Moberly None
Vice- Mayor /Vice -Chair - Lyndell Dunn
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Bill Bush
Councilor /Trustee - Chris Kelley
A quorum was declared present.
2. Discussion relating to Community Development items
A. PUD 16 -02 and OZ 16 -03 - Owasso Senior Living (13707 E 961h St N)
B. Easement Closure - Keys Landing II (west side of 129th E Ave approximately i/2 mile
south of E 76th St N)
C. OZ 16 -02 Annexation /Rezoning (1 1595 E 1 I6th St N)
D. Final Plat - Afar Center II (west side of Garnett Rd, 8700 block)
Bronce Stephenson presented each item and discussion was held. It was explained that
item 2A would be on the April 5, 2016 agenda and items 2B, 2C, and 2D would be
included on the March 15, 2016 Council agenda for consideration and action.
3. Discussion relating to Public Works items
A. Revised Ordinances for Sewer Assessment Areas
B. Ordinance - Sewer Assessment Area (Garrett Creek - Morrow Place)
C. Ordinance & Resolution - Sewer Use Ordinance, Fats, Oils and Greases (FOG)
D. Presentation of Garnett Widening Improvements Design
Sherry Bishop presented item 3A and discussion was held. Roger Stevens presented item 2B
and discussion was held. Travis Blundell presented item 3C and discussion was held. Dwayne
Henderson presented item 3D and discussion was held. It was explained items 3A, 3B, and
3C would be included on the March 15, 2016 Council and OPWA agendas for consideration
and action.
The Council /Trustees recessed the meeting at 8:42pm and reconvened the meeting at
8:48 pm.
4. Discussion relating to condemnation for right -of -way acquisition for Garnett Widening Project
Julie Lombardi and Roger Stevens presented this item and discussion was held. It was
explained that an item would be included on the March 15, 2016 Council agenda for
consideration and action.
5. Discussion relating to a contract for engineering and design - Fire Station #4
Chris Garrett presented the item and discussion was held. It was explained that an item
would be included on the March 15, 2016 Council agenda for consideration and action.
Owasso City Council, OPWA & OPGA
March 8, 2016
Page 2
6. Discussion relating to City Manager items
• Contract for engineering and design - Festival Marketplace
• Options relating to the cancellation of the April 19, 2016, City Council, OPWA &
OPGA Regular Meeting
• Monthly sales tax report
• City Manager report
Warren Lehr advised that fee negotiations are underway following the request for proposals
and staff anticipates a contract on the April 5, 2016 Council agenda for consideration and
action. Discussion was held regarding the need to cancel the April 19, 2016 meetings and
Mr. Lehr provided various options for the approval of claims. Linda Jones presented the
monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr
advised that staff received notification of the INCOG timeline for submitting an application
for the Community Development Block Grant (CDBG) funding and that a public hearing and
resolution regarding the application would be needed no later than April 5, 2016; that the
City Clerk is in receipt of an appeal to the Owasso Board of Adjustment decision for OBOA
16 -01, special exception to construct a carport; and that the second education mailer
related to the April 5 Recapture Sales Tax election is included in the March utility bills, as well
as, scheduled speaking engagements with various community groups.
7. City Council /Trustee comments and inquiries
None
8. Adjournment
The meeting adjourned at 9:35 pm.
Jeri Moberly, Mayor/ Chair
Juliann M. Stevens, Minute Clerk
Claims List
3/15/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL
TREASURER PETTY CASH
REFUND PARK USER FEE -FORD
35.00
TREASURER PETTY CASH
OC REFUND - RAMIREZ
100.00
TREASURER PETTY CASH
CC REFUND- BLACKMORE
50.00
TREASURER PETTY CASH
CC REFUND - JUAREZ
50.00
TREASURER PETTY CASH
CC REFUND -FELTZ
50.00
TREASURER PETTY CASH
CC REFUND -SOTO
50.00
TREASURER PETTY CASH
CC REFUND - LEIGHTON
50.00
TREASURER PETTY CASH
CC REFUND- DISTRICT 30
50.00
AEP /PSO I
STREET LIGHTS
7.05
TOTAL GENERAL 442.05
MANAGERIAL
JPMORGAN CHASE BANK
SOUTHWEST - AIRFARE
755.92
JPMORGAN CHASE BANK
SOUTHWEST- AIRFARE
182.98
FELKINS ENTERPRISES, LLC
FLYERS
480.00
TREASURER PETTY CASH
PASTOR MEETING EXPENSE
11.20
TREASURER PETTY CASH
TRAINING -LEHR
45.00
TREASURER PETTY CASH
TRAINING - LONBARDI
45.00
JPMORGAN CHASE BANK
OWASSO CHAMBER - LUNCHEON
15.00
TREASURER PETTY CASH
TRAINING- BISHOP
45.00
JPMORGAN CHASE BANK
AMERICAN - AIRFARE
373.20
JPMORGAN CHASE BANK
SOUTHWEST - AIRFARE
373.46
JPMORGAN CHASE BANK
LODGING EXPENSE
146.90
JPMORGAN CHASE BANK
LODGING EXPENSE
146.90
JPMORGAN CHASE BANK
AMERICAN - TRAVEL EXPENSE
100.13
JPMORGAN CHASE BANK
AMERICAN - AIRFARE
408.20
JOHN FEARY
MILEAGE REIMB
428.28
CITY GARAGE
VEH PARTS PURCH -FEB
34.15
FLEETCOR TECHNOLOGIES
FUELMAN EXP - FEB, 2016
8.53
CITY GARAGE
ILABOR OVERHEAD CHGS - FEB
44.75
TOTAL MANAGERIAL 3,644.60
FINANCE
CITY GARAGE
LABOR OVERHEAD CHGS - FEB
44.75
FLEETCOR TECHNOLOGIES
FUELMAN EXP - FEB, 2016
8.74
CITY GARAGE
VEH PARTS PURCH -FEB
96.09
JPMORGAN CHASE BANK
AUDIMATION -IDEA SOFTWARE
500.00
TOTAL FINANCE 649.58
HUMAN RESOURCES
AMERICANCHECKED, INC ATTN: BILLING
PRE - EMPLOYMENT BACKGROUND
183.60
TREASURER PETTY CASH
TRAINING - DEMPSTER
45.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
29.25
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
5.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
17.69
Page 1
Claims List
3/15/2016
Budget Unit Title
Vendor Name
Payable Description IPayment
Amount
TOTAL HUMAN RESOURCES 280.54
GENERAL GOVERNMENT
JPMORGAN CHASE BANK
ADMIRAL EXPRESS - SUPPLIES
867
MAILROOM FINANCE INC
POSTAGE
1,000.00
JPMORGAN CHASE BANK
ADMIRAL EXPRESS - SUPPLIES
57.98
TULSA COFFEE SERVICE INC
CITY HALL COFFEE SERVICE
76.81
RICOH USA, INC.
COPYING SERVICES - RICOH
114.73
DRAKE SYSTEMS INC
COPIER SERVICES
423.79
GRAND GATEWAY ECO. DEV. ASSC.
PELIVAN TRANSIT SERVICES
5,100.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
1,067.76
TULSA COUNTY ELECTION BOARD
ELECTION SERVICES, APRIL
2,118.77
RICOH USA, INC
RICOH COPIER - DOWNSTAIRS
213.68
CINTAS CORPORATION
CARPET CLEANING SERVICES
68.05
CINTAS CORPORATION
CARPET CLEANING SERVICES
67.04
CINTAS CORPORATION
CARPET CLEANING SERVICES
67.04
BH MEDIA HOLDING GROUPS, INC
LEGAL PUBLICATIONS
664.32
TULSA COUNTY CLERK
FILING FEES
28.00
JPMORGAN CHASE BANK
AMER WASTE- REFUSE SERVICE
144.93
AT &T
I CONSOLIDATED PHONE BILL
540.21
TOTAL GENERAL GOVERNMENT 11,840.08
COMMUNITY DEVELOPMENT
CITY GARAGE
LABOR OVERHEAD CHGS - FEB
467.00
FLEETCOR TECHNOLOGIES
FUELMAN EXP - FEB, 2016
170.02
CITY GARAGE
VEH PARTS PURCH - FEB
21.61
VERIZON WIRELESS
WIRELESS CONNECTION
155.58
JPMORGAN CHASE BANK
GRAPHIC RES- CARTRIDGE
69.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
6.97
TOTAL COMMUNITY DEVELOPMENT 890.18
ENGINEERING
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
CITY GARAGE
VEH PARTS PURCH - FEB
24.31
FLEETCOR TECHNOLOGIES
FUELMAN EXP - FEB, 2016
42.64
CITY GARAGE
LABOR OVERHEAD CHGS - FEB
341.41
JPMORGAN CHASE BANK
TYLER TECH - ACCESS
120.00
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
TOTAL ENGINEERING 597.13
INFORMATION TECHNOLOGY
JPMORGAN CHASE BANK
COX -CITY INTERNET
1,350.00
JPMORGAN CHASE BANK
LOWES - SUPPLIES
17.83
JPMORGAN CHASE BANK
AMAZON- SWITCH CABLE
29.49
JPMORGAN CHASE BANK
BARRACUDE -VIRUS FILTER
1,298.00
JPMORGAN CHASE BANK
GODADDY - DOMAIN FEE
21.41
Page 2
Claims List
3/15/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
INFORMATION TECHNOLOGY
JPMORGAN CHASE BANK
DELL- VMWARE RENEWAL
3,778.04
CITY GARAGE
LABOR OVERHEAD CHGS - FEB
81.86
SUNGARD PUBLIC SECTOR INC.
FEES
5,550.00
JPMORGAN CHASE BANK
LOWES- RETURN
-13.46
JPMORGAN CHASE BANK
ATLAS- ETHERNET SPLICE
40.00
JPMORGAN CHASE BANK
APG CASH DRAWER -KEYS
17.18
SUNGARD PUBLIC SECTOR INC.
FEES
250.00
JPMORGAN CHASE BANK
UPS- SHIPPING FEE
20.55
JPMORGAN CHASE BANK
AMAZON -EPDXY
32.56
JPMORGAN CHASE BANK
PAYPAL -KVM CONSOLE
788.62
JPMORGAN CHASE BANK
PAYPAL -KVM CONSOLE
687.62
VERIZON WIRELESS
WIRELESS CONNECTION
149.68
JPMORGAN CHASE BANK
PAYPAL - NETWORK SWITCH
49.99
JPMORGAN CHASE BANK
PAYPAL- NETWORK SWITCH
50.00
JPMORGAN CHASE BANK
PAYPAL -10GM NETWRK SWTCH
2,484.99
JPMORGAN CHASE BANK
CORE4S -FIBER NETWORK SWT
600.00
TOTAL INFORMATION TECHNOLOGY 17,284.36
SUPPORT SERVICES
JPMORGAN CHASE BANK
INTERSTATE - BATTERY
210.85
JPMORGAN CHASE BANK
LOWES -GLUE TRAPS
11.31
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
6.21
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
21.37
JPMORGAN CHASE BANK
SCHINDLER- ELEVATOR MAINT
932.34
JPMORGAN CHASE BANK
FASTISIGNS -SIGN PRINTING
25.00
JPMORGAN CHASE BANK
SAV ON PRINTING- NAMEPLATE
10.00
JPMORGAN CHASE BANK
SAMS- CLEANING GLOVES
16.96
JPMORGAN CHASE BANK
SAMS CLUB - SUPPLIES
302.88
JPMORGAN CHASE BANK
RED BUD SERV -A/C FILTER
460.17
JPMORGAN CHASE BANK
FASTENAL -HARD HAT
16.27
JPMORGAN CHASE BANK
SAMSCLUB -WASTE CAN
59.88
JPMORGAN CHASE BANK
LOWES - THERMOCOUPLE
8.78
JPMORGAN CHASE BANK
LOWES -LIGHT BULBS OC
9.36
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC WORKER PROGRAM - FEB
990.00
FLEETCOR TECHNOLOGIES
FUELMAN EXP - FEB, 2016
85.95
CITY GARAGE
VEH PARTS PURCH - FEB
18.97
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - FEB
35.31
JPMORGAN CHASE BANK
AMAX SIGNS -CABLE REPAIRS
142.50
CITY GARAGE
LABOR OVERHEAD CHGS - FEB
795.83
AT&T
CONSOLIDATED PHONE BILL
20.29
JPMORGAN CHASE BANK
MURPHY SUPPLY - REPAIR
29.55
JPMORGAN CHASE BANK
I LOWES- BRACKETS
3.18
TOTAL SUPPORTSERVICES 4,242.61
Page 3
Claims List
3/15/2016
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
CEMETERY
FLEETCOR TECHNOLOGIES
FUELMAN EXP - FEB, 2016
4.41
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
11.96
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
11.96
JPMORGAN CHASE BANK
ATWOODS -GRASS SEED
10.99
TOTAL CEMETERY 39.32
POLICE - DOJ VEST GRANT
JPMORGAN CHASE BANK
SPECIAL OPS- VEST /LT JONES
348.25
JPMORGAN CHASE BANK
SPECIAL OPS- VEST /FUNK
348.25
JPMORGAN CHASE BANK
SPECIAL OPS- VEST /BOEHLER
348.25
TOTAL POLICE - DOJ VEST GRANT 1,044.75
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
AMAZON- PRISONER BOARD
19.99
DEPARTMENT OF PUBLIC SAFETY
OLETS USER FEE
450.00
TOTAL POLICE COMMUNICATIONS 469.99
ANIMAL CONTROL
FLEETCOR TECHNOLOGIES
FUELMAN EXP - FEB, 2016
74.99
-
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - FEB
36.41
CITY GARAGE
LABOR OVERHEAD CHGS - FEB
184.75
DALE & LEES SERVICE, INC
AC REPAIR
790.00
AT &T
CONSOLIDATED PHONE BILL
24.77
VERIZON WIRELESS
WIRELESS CONNECTION
91.65
TOTAL ANIMAL CONTROL 1,202.57
EMERGENCY PREPAREDNES
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JPMORGAN CHASE BANK
INTERSTATE -SIREN BATTERY
900.80
JPMORGAN CHASE BANK
SAMS CLUB- SUPPLIES
22.16
AT &T
CONSOLIDATED PHONE BILL
14.03
TOTAL EMERGENCY PREPAREDNESS 966.64
STORMWATER
JPMORGAN CHASE BANK
BUMPER 2 BUMPER- SUPPLIES
56.71
FLEETCOR TECHNOLOGIES
FUELMAN EXP - FEB, 2016
468.07
JPMORGAN CHASE BANK
NEW HOLLAND -GUARD
140.25
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - FEB
177.20
CITY GARAGE
LABOR OVERHEAD CHGS - FEB
2,162.58
CITY GARAGE
VEH PARTS PURCH - FEB
2,185.57
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
20.31
OWASSO TOP SOIL
DIRT
240.00
SPIRIT LANDSCAPE MANAGEMENT LLC
MULCH TREES
185.00
SPIRIT LANDSCAPE MANAGEMENT LLC
MONTHLY LANDSCAPE MAINT
216.25
SPIRIT LANDSCAPE MANAGEMENT LLC
MONTHLY LANDSCAPE MAINT
410.00
ANCHOR STONE COMPANY
RIP RAP /CHANNEL REPAIR
995.29
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
1 20.71
Page 4
Claims List
3/15/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
STORMWATER...
JPMORGAN CHASE BANK
BROWN FARMS-SOD
285.00
_
VERIZON WIRELESS
WIRELESS CONNECTION
149.68
JPMORGAN CHASE BANK
LOWES- SUPPLIES
104.44
JPMORGAN CHASE BANK
BROWN FARMS -SOD
1,752.30
TOTAL STORMWATER 9,569.36
PARKS
JPMORGAN CHASE BANK
LOCKE - PLUMBING PARTS
19.76
JPMORGAN CHASE BANK
P & K EQUIP -SAW CHAIN
16.99
JPMORGAN CHASE BANK
P & K EQUIP -SAW PARTS
45.98
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JPMORGAN CHASE BANK
ATWOOD- REPAIR SUPPLIES
11.25
JPMORGAN CHASE BANK
P & K EQUIP -SAW & PARTS
26.99
JPMORGAN CHASE BANK
P & K EQUIPMENT -SAW PARTS
36.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
97.49
JPMORGAN CHASE BANK
LOWES- PLUMBING PARTS
31.92
JPMORGAN CHASE BANK
LOCKE- PLUMBING PARTS
7.76
JPMORGAN CHASE BANK
ACE HARDWARE -GAS CANS
91.45
JPMORGAN CHASE BANK
ACE HARDWARE -GAS CANS
33.99
JPMORGAN CHASE BANK
TUCKER JANTL- SUPPLIES
232.70
JPMORGAN CHASE BANK
LOWES- PLUMBING PARTS
2.76
JPMORGAN CHASE BANK
ATWOOD- REPAIR SUPPLIES
15.98
JPMORGAN CHASE BANK
ATWOOD- REPAIR SUPPLIES
2.99
JPMORGAN CHASE BANK
SAMS CLUB - SUPPLIES
47.38
JPMORGAN CHASE BANK
LOWES- SUPPLIES
12.31
ALARM SECURITY GROUP, LLC
ALARM SYSTEM PARKS OFFICE
34.99
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE
172.15
CITY GARAGE
VEH PARTS PURCH - FEB
294.34
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
21.55
CITY GARAGE
LABOR OVERHEAD CHGS - FEB
963.33
JPMORGAN CHASE BANK
LOWES -KEY
1.99
JPMORGAN CHASE BANK
HOME DEPOT - SHOVELS /RAKE
13.93
JPMORGAN CHASE BANK
LOWES -TIE DOWNS
11.32
JPMORGAN CHASE BANK
LOWES -PAINT SUPPLIES
46.53
FLEETCOR TECHNOLOGIES
FUELMAN EXP - FEB, 2016
206.38
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
21.55
JPMORGAN CHASE BANK
P & K EQUIPMENT -SAW PARTS
53.96
JPMORGAN CHASE BANK
LOWES -TAX
-4.50
AT &T
CONSOLIDATED PHONE BILL
21.49
JPMORGAN CHASE BANK
IP & K EQUIP -CHAIN SAW PRT
20.99
TOTAL PARKS 2,643.35
PARKS OFFICE
TULSA COUNTY BOCC
SIGNS
64.00
Page 5
Claims List
3/15/2016
Budget Unit Title
Vendor Name
Payable Description IPayment
Amount
TOTAL PARKS OFFICE 64.00
CULTURE AND RECREATION JPMORGAN CHASE BANK MEETING EXPENSE 38.58
TOTAL CULTURE AND RECREATION 38.58
COMMUNITY CENTER
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONTROL
95,00
AT &T
CONSOLIDATED PHONE BILL
38.80
JPMORGAN CHASE BANK
LOWES - SUPPLIES
55.43
JPMORGAN CHASE BANK
TUCKER JANIT'LSUPPLIES
311.90
JPMORGAN CHASE BANK
WALMART- CONTAINERS
25.88
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
279.29
JPMORGAN CHASE BANK
AMAZON- MEGAPHONE
49.99
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
177.09
JPMORGAN CHASE BANK
TUCKER - SUPPLIES
196.95
JPMORGAN CHASE BANK
RED BUD -A /C FILTERS
10414
JPMORGAN CHASE BANK
SAMS CLUB - SUPPLIES
17.33
JPMORGAN CHASE BANK
WALMART- SUPPLIES
34.24
JPMORGAN CHASE BANK
AMAZON - OPTICAL CABLE
31.76
JPMORGAN CHASE BANK
AMAZON -TV WALL MOUNT
120.49
JPMORGAN CHASE BANK
I AMAZON- CHARGING CORD
21.98
TOTAL COMMUNITY CENTER 1,560.27
HISTORICAL MUSEUM
INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
105.01
]QNE7,
CONSOLIDATED PHONE BILL
14.03
TOTAL HISTORICAL MUSEUM 119.04
ECONOMIC DEV
CITY GARAGE
LABOR OVERHEAD CHGS - FEB
74.66
TREASURER PETTY CASH
MILEAGE REIMB
268.32
JPMORGAN CHASE BANK
WEBSCRIBBLE- HOSTING
19.99
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
TOTAL ECONOMIC DEV 392.62
57,981.6
FUND GRAND TOTAL
AMBULANCE SERVICE COVENTRY HEALTHCARE OF THE CAROLINA AMBULANCE REFUND 682.07
KATHLEEN WEHRLE AMBULANCE REFUND 54.27
TOTAL AMBULANCE SERVICE 736.34
AMBULANCE
JPMORGAN CHASE BANK
HOBBY LOBBY - STORAGE
10.17
JPMORGAN CHASE BANK
CLASSIC CHEVY -PARTS
155.37
JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
9.34
JPMORGAN CHASE BANK
NAT'L EMT REGISTRY - RECERT
20.00
Page 6
Claims List
3/1 512 01 6
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
AMBULANCE...
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
52.50
JPMORGAN CHASE BANK
NATL REG EMT - RECERT
20.00
JPMORGAN CHASE BANK
NATL REG EMT - RECERT
20.00
JPMORGAN CHASE BANK
SUMMIT TRUCK -PARTS
914.69
MEDICLAIMS INC
BILLING SERVICES
11,264.57
-
VERIZON WIRELESS
WIRELESS CONNECTION
238.63
JPMORGAN CHASE BANK
NAIL REG EMT - RECERT
20.00
JPMORGAN CHASE BANK
NAT'L REG EMT - RECERT
20.00
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
1,852.03
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
61.50
JPMORGAN CHASE BANK
ARROW INTL- SUPPLIES
1,662.00
JPMORGAN CHASE BANK
GREEN CO MED- SUPPLIES
195.00
CITY GARAGE
LABOR OVERHEAD CHGS - FEB
761.08
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
637.50
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
193.30
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
114.50
JPMORGAN CHASE BANK
BOUND TREE- SUPPLIES
784.64
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
58.80
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
179.26
JPMORGAN CHASE BANK
SAFE KIDS - CERTIFICATION
50.00
JPMORGAN CHASE BANK
SAFE KIDS - CERTIFICATION
50.00
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
4.58
JPMORGAN CHASE BANK
PSI - SUPPLIES
273.42
JPMORGAN CHASE BANK
PSI - SUPPLIES
2,066.94
JPMORGAN CHASE BANK
PSI - SUPPLIES
376.20
JPMORGAN CHASE BANK
ZOLL - SUMMIT CONFERENCE
1,190.00
FLEETCOR TECHNOLOGIES
FUELMAN EXP - FEB, 2016
1,186.96
JPMORGAN CHASE BANK
IHOBBY LOBBY- RETURN
-10.17
TOTAL AMBULANCE 24,432.81
FUND GRAND TOTAL 25,169.1
E911 COMMUNICATIONS JAT&T 1CONSOLIDATED PHONE BILL 1 604.02
TOTAL E911 COMMUNICATIONS 604.02
604.0
FUND GRAND TOTAL
CEMETERY - CEMETERY JPMORGAN CHASE BANK LOWES- CONCRETE 49.20
IJPMORGAN CHASE BANK OWASSO FENCE -FENCE POSTS 623.82
TOTAL CEMETERY - CEMETERY 673.02
Page 7
Claims List
3/15/2016
Budget Unit Title
I Vendor Name
Payable Description
iPayment Amount
FUND GRAND TOTAL
673.0
STRONG NEIGHBORHOODS CHASE BANK
SAV ON PRINTING- BROCHURES
ffi
250.00
JJPMORGAN
CITY GARAGE
LABOR OVERHEAD CH( S -FEB
67.16
JPMORGAN CHASE BANK
GRAINGER - SAFETY VESTS
242.66
TOTAL STRONG NEIGHBORHOODS
559.82
FUND GRAND TOTAL
559.8
STORMWATER - STORMWATE MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES
2,177.50
WORLEYS GREENHOUSE & NURSERY, INC
RAYOLA PARK TREE REPLACEM
4,752.00
TOTAL STORMWATER- STORMWATER
6,929.50
LAKERIDGE /CNTRL DRAIN IM MESHEK &ASSOCIATES, P.L.C.
JENGINEERING SERVICES
18,366.80
TOTAL LAKERIDGE /CNTRL DRAIN IMP
18,366.80
SPORTS PRK DETENTION PC MESHEK & ASSOCIATES, P.L.C.
JENGINEERING SERVICES
1,920.00
TOTAL SPORTS PRK DETENTION PON[
1,920.00
27,216.3
FUND GRAND TOTAL
PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK
CARID- TRAILER HITCHES
127.86
1JPMORGAN CHASE BANK
TRAILER WRLD -BOAT TRAILER
3,895.00
TOTAL PUBLIC SAFETY -FIRE
4,022.86
4,022.8
FUND GRAND TOTAL
76TH /MAIN INTERSECT IMP IMCCLELLAND CONSULTING ENGINEERS INC
ENGINEERING SERVICES
7,800.00
TOTAL 76TH /MAIN INTERSECT IMP
7,800.00
5K TRAIL PDG, INC.
SPORTS PARK 5K TRAIL
3,375.00
TOTAL 5KTRAIL
3,375.00
FEATURE SPLASH PAD PDG, INC.
SPORTS PARK AQUATIC FEAT
13,050.00
TOTAL FEATURE SPLASH PAD
13,050.00
24,225.0
FUND GRAND TOTAL
SALES TAX FUND -FIRE CITY GARAGE
LABOR OVERHEAD CHGS - FEB
3,264.16
CITY GARAGE
VEH PARTS PURCH -FEB
3,227.67
Page 8
Claims List
101111.7f� 4411
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SALES TAX FUND - FIRE...
JPMORGAN CHASE BANK
NORTHERN SAFETY -PARTS
62.58
JPMORGAN CHASE BANK
INT'L CODE COUNCIL -BOOKS
486.00
FLEETCOR TECHNOLOGIES
FUELMAN EXP - FEB, 2016
1,319.42
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
45.96
JPMORGAN CHASE BANK
SAMS OFFROAD- REPAIR
813.80
JPMORGAN CHASE BANK
LOWES - SUPPLIES
4.32
JPMORGAN CHASE BANK
MINI MUS.BIZ- APPAREL
96.72
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - FEB
71.13
JPMORGAN CHASE BANK
MAIL THIS - SUPPLIES
18.40
AT &T
CONSOLIDATED PHONE BILL
168.85
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
38.76
JPMORGAN CHASE BANK
PROG BUS PUBLICATION -BOOK
159.00
JPMORGAN CHASE BANK
OKLA FIRE - TRAINING EXP
200.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
54.90
JPMORGAN CHASE BANK
P & K EQUIP- SUPPLIES
0.46
JPMORGAN CHASE BANK
P & K EQUIP - SUPPLIES
8.00
JPMORGAN CHASE BANK
ATLAS- ETHERNET SPLICE
20.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
14.99
-
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
52.74
JPMORGAN CHASE BANK
NORTHERN SAFETY -PARTS
513.44
JPMORGAN CHASE BANK
ADVANCE AUTO - SUPPLIES
28.92
JPMORGAN CHASE BANK
TRIAD SERVICE - REPAIR
262.50
JPMORGAN CHASE BANK
LOWES- SUPPLIES
34.60
JPMORGAN CHASE BANK
MEETING EXPENSE
111.63
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
23.98
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
84.99
JPMORGAN CHASE BANK
OREILLY - SUPPLIES
9.69
JPMORGAN CHASE BANK
LOWES- SUPPLIES
6.98
JPMORGAN CHASE BANK
CONRAD FIRE - REPAIR PARTS
262.56
JPMORGAN CHASE BANK
FLEETPRIDE- VEHICLE REPAIR
3,303.00
JPMORGAN CHASE BANK
LOCKE SUPPLY- SUPPLIES
13.66
JPMORGAN CHASE BANK
LOCKE SUPPLY- REPAIR PARTS
63.93
JPMORGAN CHASE BANK
TATE BOYS - REPAIR SUPPLIES
358.56
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
9.47
JPMORGAN CHASE BANK
LOWESSUPPLIES
15.98
JPMORGAN CHASE BANK
SAV ON PRINTING- SUPPLIES
60.00
JPMORGAN CHASE BANK
BASS PRO -UNIF CLOTHING
94.99
JPMORGAN CHASE BANK
WALMART- SUPPLIES
40.96
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
204.68
JPMORGAN CHASE BANK
LOWES- SUPPLIES
7.21
JPMORGAN CHASE BANK
LOCKE SUPPLY - SUPPLIES
3.25
JPMORGAN CHASE BANK
ADVANCE AUTO - SUPPLIES
12.09
JPMORGAN CHASE BANK
ADVANCE AUTO - SUPPLIES
8.25
JPMORGAN CHASE BANK
1ADVANCE AUTO - SUPPLIES
1 4.89
Page 9
Claims List
3/15/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SALES TAX FUND - FIRE...
JPMORGAN CHASE BANK
GRAINGER- THERMOSTAT
120.78
JPMORGAN CHASE BANK
LOWES- SUPPLIES
48.91
JPMORGAN CHASE BANK
P &K EQUIPMENT - SUPPLIES
8.00
JPMORGAN CHASE BANK
CUMMINS - VEHICLE REPAIRS
21,443.76
JPMORGAN CHASE BANK
OVERHEAD DOOR- REMOTE
54.00
JPMORGAN CHASE BANK
DELL - LAPTOP
1,497.16
SHI INTERNATIONAL CORP
FD SOFTWARE
226.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
6.42
JPMORGAN CHASE BANK
REASORS - SUPPLIES
2.09
JPMORGAN CHASE BANK
AMAZON- UNIFORMS
61.59
JPMORGAN CHASE BANK
GRAINGER- REPAIR
98.91
JPMORGAN CHASE BANK
CONRAD FIRE - REPAIR PARTS
51.16
JPMORGAN CHASE BANK
TRAINING EXPENSE
105.65
JPMORGAN CHASE BANK
OREILLY- REPAIR PARTS
8.24
JPMORGAN CHASE BANK
LOWES- SUPPLIES
25.98
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
836.38
JPMORGAN CHASE BANK
CARHART -PROT CLOTHING
697.82
JPMORGAN CHASE BANK
ARMY STORE - UNIFORMS
63.96
JPMORGAN CHASE BANK
RELCOM- UNIFORMS
259.80
JPMORGAN CHASE BANK
LOWESSUPPLIES
42.98
JPMORGAN CHASE BANK
P & K EQUIPMENT- SUPPLIES
8.00
JPMORGAN CHASE BANK
AMAZON -PROT CLOTHING
27.98
VERIZON WIRELESS
WIRELESS CONNECTION
708.39
JPMORGAN CHASE BANK
BEST BUY - CAMERA
428.97
JPMORGAN CHASE BANK
1OFFICE DEPOT - SUPPLIES
121.93
TOTAL SALES TAX FUND -FIRE 42,622.93
42,622.9
FUND GRAND TOTAL
SALES TAX FUND - POLICE
JPMORGAN CHASE BANK
FAMILYANIMAL -K9 MEDICAL
349.01
JPMORGAN CHASE BANK
AMAZON -K9 SUPPLIES
239.91
JPMORGAN CHASE BANK
OWASSO ECON SUMMIT -FEE
50.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
268.13
JPMORGAN CHASE BANK
TRAVEL EXPENSE
755.00
JPMORGAN CHASE BANK
AMAZON -K9 SUPPLIES
19.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
13.96
TREASURER PETTY CASH
SWAT COMP FEE
100.00
TREASURER PETTY CASH
TRAVEL EXPENSE
71.83
TREASURER PETTY CASH
SUPPLIES
15.67
JPMORGAN CHASE BANK
TRACTOR SUP -K9 SUPPLIES
274.99
JPMORGAN CHASE BANK
MEETING EXPENSE
111.70
JPMORGAN CHASE BANK
OUS- TRAINING /KLAHR
100.00
TREASURER PETTY CASH
VEHICLE TAGS
225.00
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
4.98
Page 10
Claims List
3/15/2016
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
SALES TAX FUND - POLICE...
JPMORGAN CHASE BANK
SOUTHERN AG -K9 SUPPLIES
95.98
JPMORGAN CHASE BANK
SOUTHERN AG -K9 SUPPLIES
144.59
JPMORGAN CHASE BANK
ELITE K9- SUPPLIES
128.81
JPMORGAN CHASE BANK
BROWNELLS - SUPPLIES
44.15
JPMORGAN CHASE BANK
RAY ALLEN MFG - SUPPLIES
137.48
JPMORGAN CHASE BANK
SPECIAL OPS -UNIF ITEWLAW
15.19
JPMORGAN CHASE BANK
SPECIAL OPS- VEST /BOEHLER
348.25
JPMORGAN CHASE BANK
SPECIAL OPS- VEST /FUNK
348.25
JPMORGAN CHASE BANK
SPECIAL OPS- VEST /BOATMAN
696.50
JPMORGAN CHASE BANK
SPECIAL OPS- VEST /LT JONES
348.25
JPMORGAN CHASE BANK
USPS- MAILING COSTS
7.67
JPMORGAN CHASE BANK
NTOA -DUES
150.00
JPMORGAN CHASE BANK
LOWES - FIREARM SUPPLIES
19.98
VERIZON WIRELESS
WIRELESS CONNECTION
687.67
JPMORGAN CHASE BANK
DASH MEDICAL - SUPPLIES
136.80
JPMORGAN CHASE BANK
THOMSON WEST -CLEAR ACCESS
276.01
JPMORGAN CHASE BANK
VIEVU - STRAIGHT SHOOTER
250.00
JPMORGAN CHASE BANK
LA POLICE GEAR - UNIFORMS
399.75
BOB HURLEY FORD, LLC
6 FORD EXPLORERS
158,364.00
JPMORGAN CHASE BANK
SPECIAL OPS -VEST CARRIER
159.99
JPMORGAN CHASE BANK
SPECIAL OPS -VEST CARRIER
159.99
JPMORGAN CHASE BANK
SPECIAL OPS -VEST CARRIERS
4,639.71
JPMORGAN CHASE BANK
FAMILY ANIMAL -K9 MEDICAL
54.00
JPMORGAN CHASE BANK
AMAZON -K9 SUPPLIES
10.71
JPMORGAN CHASE BANK
TRACTOR SUPPLY -K9 SUPPLIE
130.00
AT &T
CONSOLIDATED PHONE BILL
542.24
JPMORGAN CHASE BANK
TRAVEL EXPENSE
261.90
CITYGARAGE
VEH PARTS PURCH -FEB
4,233.61
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY16
164.50
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY16
514.50
JPMORGAN CHASE BANK
MID AMER -SWAT TRAINING
300.00
FLEETCOR TECHNOLOGIES
FUELMAN EXP - FEB, 2016
3,992.94
MOTOROLA SOLUTIONS, INC
CAR RADIOS
23,033.75
BOARD OF TESTS FOR ALCOHOL & DRUG
2016 RENEWALS
312.00
CITY GARAGE
ILABOR OVERHEAD CHGS - FEB
9,694.41
TOTAL SALES TAX FUND-POLICE 213,402.76
213,402.7
FUND GRAND TOTAL
SALES TAX FUND - STREETS TWIN CITIES READY MIX, INC CONCRETE 900.00
TWIN CITIES READY MIX, INC CONCRETE 1,218.00
OWASSO TOP SOIL DIRT 65.00
ANCHOR STONE COMPANY BASE MATERIAL FOR REPAIRS 141.52
TWIN CITIES READY MIX, INC CONCRETE 192.00
Page 11
Claims List
3/15/2016
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
SALES TAX FUND - STREETS...
APAC- OKLAHOMA, INC.
ASPHAULT
1,020.63
OWASSO TOP SOIL
DIRT
65.00
SIGNALTEK INC
TRAFFIC SIGNAL MAINT
1,378.88
CITY GARAGE
LABOR OVERHEAD CHGS - FEB
2,534.66
TULSA ASPHALT, LLC
ASPHALT
243.10
TWIN CITIES READY MIX, INC
CONCRETE
528.00
TULSA COUNTY BOCC
SIGNS
212.00
TULSA COUNTY BOCC
SIGNS
630.60
TWIN CITIES READY MIX, INC
CONCRETE
102.50
CITY GARAGE
VEH PARTS PURCH - FEB
1,298.04
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - FEB
257.09
JPMORGAN CHASE BANK
FASTENAL- RETURN
-15.00
FLEETCOR TECHNOLOGIES
FUELMAN EXP- FEB, 2016
343.58
JPMORGAN CHASE BANK
LOWES- VELCRO STRIPPING
29.95
JPMORGAN CHASE BANK
HOME DEPOT -TAPE MEASURE
27.94
JPMORGAN CHASE BANK
FASTENAL -TOOL BOX
120.82
JPMORGAN CHASE BANK
ATWOODS- RUBBER BOOTS
16.99
JPMORGAN CHASE BANK
GELLCO -PPE
107.99
JPMORGAN CHASE BANK
BROWNCO MFG -SAW BLADE
450.00
JPMORGAN CHASE BANK
LOWES- CEMENT
15.56
JPMORGAN CHASE BANK
LOWES- FORMING SUPPLIES
19.68
JPMORGAN CHASE BANK
LOWES- FORMING SUPPLIES
5.68
JPMORGAN CHASE BANK
LOWES- FORMING SUPPLIES
43.76
JPMORGAN CHASE BANK
EQUIPMENT ONE - HAMMER BIT
28.35
JPMORGAN CHASE BANK
EQUIPMENT ONE- RENTAL
168.00
JPMORGAN CHASE BANK
FLEET DISTRIB -PPE
52.03
JPMORGAN CHASE BANK
LOWES- LUMBER
29.56
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
90.94
JPMORGAN CHASE BANK
ATWOODS -BOOTS
129.99
JPMORGAN CHASE BANK
ATWOODS -BOOTS
129.99
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
47.69
JPMORGAN CHASE BANK
EQUIP ONE -LIFT RENTAL
228.00
JPMORGAN CHASE BANK
FASTENAL- HARDWARE
19.19
JPMORGAN CHASE BANK
FULLERTON- CYLINDER LEASE
120.00
JPMORGAN CHASE BANK
LOCKE- THERMOSTAT
24.05
JPMORGAN CHASE BANK
BROWNCO -SAW BLADE
150.00
JPMORGAN CHASE BANK
BROWNCO -CHALK LINE
35.25
JPMORGAN CHASE BANK
LOWES -TOOLS
175.96
JPMORGAN CHASE BANK
LOWES- LUMBER
210.42
JPMORGAN CHASE BANK
FASTENAL - SUPPLIES
45.98
TWIN CITIES READY MIX, INC
CONCRETE
384.00
TULSA COUNTY BOCC
SIGNS
90.10
Page 12
Claims List
3/15/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SALES TAX FUND - STREETS...
VERIZON WIRELESS
WIRELESS CONNECTION
80.02
JPMORGAN CHASE BANK
LOWES- FORMING SUPPLIES
8.34
AEP /PSO
STREET LIGHTS
5,684.24
JPMORGAN CHASE BANK
HOME DEPOT -FORM BOARD
13.94
JPMORGAN CHASE BANK
ATWOODS- CLAMPS
34.96
TOTAL SALES TAX FUND - STREETS 21,447.97
21,447.9
FUND GRAND TOTAL
CI - FBO BUILDING BKL INCORPORATED ARCHITECTURAL/ENGINEERING 4,900.00
TOTAL CI - FBO BUILDING 4,900.00
CI - GARN WID 96TH -106TH
LEO L. ROBERTS
EASEMENT ACQUISITION
17,825.00
SEVEN C'S ENTERPRISES, INC
ROW & EASEMENT ACQUISITIO
1,800.00
FRANKLIN & ASSOCIATES, INC
APPRAISAL FEES - GARNETT
650.00
TOTAL CI - GARN WID 96TH -106TH 20,275.00
EN
106 /145TH INTERSECT IMP JPOE, LTD GINEERING SERVICES 12,835.00
TOTAL 1061145TH INTERSECT IMP 12,835.00
38,010.0
FUND GRAND TOTAL
CITY GARAGE
JPMORGAN CHASE BANK
SUMMIT TRUCK- CREDIT
- 1,378.88
JPMORGAN CHASE BANK
BUMPER2BUMPER -PART RESALE
49.50
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
346.08
JPMORGAN CHASE BANK
BUMPER2BUMPER -PART RESALE
9.90
JPMORGAN CHASE BANK
BUMP28UMP -PARTS RESALE
37.50
AT &T
CONSOLIDATED PHONE BILL
24.77
JPMORGAN CHASE BANK
TULSA GAS - REPAIR
250.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
3.74
JPMORGAN CHASE BANK
BUMP2BUMP -PART RESALE
212.00
JPMORGAN CHASE BANK
BUMP28UMP -PART RESALE
318.00
JPMORGAN CHASE BANK
LENOX WRECKER- TOWING
80.00
JPMORGAN CHASE BANK
LENOX WRECKER - TOWING
83.00
JPMORGAN CHASE BANK
CLASSIC CHEVY -FUEL PUMP
255.07
JPMORGAN CHASE BANK
FULLERTON- CYLINDER LEASE
240.00
JPMORGAN CHASE BANK
YELLOWHOUSE- REPAIR
2,177.33
JPMORGAN CHASE BANK
B &M WAREHOUSE -PART RESALE
970.20
JPMORGAN CHASE BANK
QUIK SVCS -METAL
150.50
JPMORGAN CHASE BANK
A &N TRAILER PARTS -WHEEL
30.77
JPMORGAN CHASE BANK
UNITED FORD -PARTS RESALE
484.70
JPMORGAN CHASE BANK
UNITED FORD -PARTS RESALE
880.10
Page 13
Claims List
3/15/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
CITY GARAGE...
JPMORGAN CHASE BANK
TULSA CLEANING- SUPPLIES
235.00
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
347.44
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
377.40
JPMORGAN CHASE BANK
BUMP2BUMP -PARTS RESALE
472.00
JPMORGAN CHASE BANK
GOODYEAR -TRASH TRK TIRES
1,37411
TREASURER PETTY CASH
CNG LICENSE- LIVINGSTON
50.00
JPMORGAN CHASE BANK
CLASSIC CHEV -PARTS RESALE
156.80
JPMORGAN CHASE BANK
BUMP2BUMP -PARTS RESALE
184.50
JPMORGAN CHASE BANK
BUMP213UMP -PARTS RESALE
165.00
JPMORGAN CHASE BANK
BUMP2BUMP- RETURNS
- 124.00
JPMORGAN CHASE BANK
I SUMMIT TRUCK- CREDIT
- 849.60
TOTAL CITY GARAGE
7,612.93
FUND GRAND TOTAL
7,612.9
WORKERS' COMP SELF -INS JUNITED SAFETY & CLAIMS INC
JUNITED SAFETY CLAIMS
1,658.33
TOTAL WORKERS' COMP SELF -INS
1,658.33
FUND GRAND TOTAL
1,658.3
CITY GRAND TOTAL
$465,206.71
Page 14
The CitAYAW, lout Liin its.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resources Director
SUBJECT: OMRF Retirement Request
DATE: March 11, 2016
BACKGROUND:
Oklahoma Municipal Retirement Fund (OMRF), the retirement plan for non - police and fire
employees, requires the City Council acting as the OMRF Retirement Committee to approve
applications for retirement. To be eligible for retirement benefits through OMRF an employee
must have a minimum of five years of employment. Once an employee has five years of service
the employee is considered vested and typically upon leaving employment with the City has
three options depending upon age: normal, early, or deferred retirement.
A fourth classification of retirement which does not occur very frequently is Disability retirement.
Disability retirement is an option for an employee who is no longer able to work, due to
permanent medical condition(s). Disability retirement requires submission of a physician's
certificate of disability.
Jon Ross, an employee of the Police Communications /Jailer division, has submitted a request for
disability retirement. Mr. Ross and his physician have submitted the required documents and
those documents have been reviewed by Human Resources. Mr. Ross has been employed with
the City for eight years and based on documents submitted is eligible for Disability retirement.
RECOMMENDATION:
Staff recommends approval of Jon Ross's application for Disability Retirement benefits
04. City Wif out Limits.
TO: Honorable Mayor and City Council
City of Owasso
FROM: Karl A. Fritschen, Urban and Long Range Planner
SUBJECT: Partial Utility /Drainage Easement Closure Request
DATE: March 11, 2016
BACKGROUND:
The City of Owasso received a request from Keys Landing Development, LLC for the closing
of a portion of both a utility easement and drainage easement. The location lies just south of
Keys Landing I located on the west side of 1291h E. Ave. approximately 1/1 mile south of E 76th
St. N.
The area where the subject easements are located is where the developer plans to
construct Keys Landing II. When Keys Landing I was developed, a large drainage and utility
easement was filed by separate instrument to allow for the conveyance of stormwater to an
offsite detention facility located in the area that was to be used as the future Keys Landing II
subdivision. Because Keys Landing II was not platted, the easement was filed by separate
instrument and will eventually be shown on the final plat.
The plat for Keys Landing II is currently being prepared and the developer desires to close a
small portion of what will become the backyards of two lots. Not knowing the exact layout
of the future phase of Keys Landing at the time, they filed the easement hoping it would
work for the future phase, unfortunately this was not the case. The easement closure will
allow for the construction of future single - family lots. The final plat for Keys Landing II will be
designed around the remaining boundary of the easement.
Required notice was sent to all franchise utility companies. The City of Owasso Public Works
Department was also notified of the proposed closing of the portion of the easement and
indicated there should be no impacts to future utilities and drainage, as area requested to
be closed is only 4,921 square feet. The Owasso Public Works Department indicated that
they could still service the City utilities located within the easement and don't foresee any
issues with the closing of this portion of the easement. No other utilities appear to be
affected by the closing of this portion of the easement.
While Council action will close the easement, it technically can be reopened unless the
applicant takes it to district court and files for vacation of the easement, which will
completely remove it from the books.
TECHNICAL ADVISORY COMMITTEE:
The Technical Advisory Committee reviewed the request at their February 24, 2016 meeting.
No comments or concerns were expressed at the meeting.
If this item is approved by the City Council, staff will prepare a closing ordinance for Council
consideration.
RECOMMENDATION:
Staff recommends approval of the utility easement closure requests.
ATTACHMENTS:
Location Map
Legal Description Exhibits
Survey of Record
ENGINEER /SURVEYOR Keys Landing II
Tulsa Engineering 8 Planning Associates, Inc.
Y� ay,NgyYmu }.IBW 1Ye
,00 b aav m° A subdivision In the City of Owasso, being a part of the Si of Section 32, T -21-N,
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Legal Description for Utility Easement to be Closed
A tract of land located in the NW /4 of the SEA of Section 32, T -21 -N, R -14 -E of the Indian
Meridian, Tulsa County, State of Oklahoma, according to the Official U.S. Government Survey
thereof, more particularly described as follows:
Commencing at the southwest corner of Lot 10, Block 4, "Keys Landing - I", a subdivision in the
City of Owasso, Tulsa County, State of Oklahoma, according to the official recorded plat
thereof, Plat No. 6134, as filed in the records of the Tulsa County Clerk's office, also being the
most westerly northwest corner of the Utility Easement, `A -1', recorded on 03/15/2013 as Doc.
No. 2013026017 in the office of the Tulsa County Clerk;
Thence N 87 18'43 "E along the southerly line of said Lot 10 and the northerly line of said Utility
Easement a distance of 153.05 feet to a bend in said Utility Easement;
Thence S 05 °54'04 "E along the northerly line of said Utility Easement a distance of 162.82 feet
to the "Point of Beginning ";
Thence continuing S 05 °54'04 "E along the northerly line of said Utility Easement a distance of
72.05 feet to a bend in said Utility Easement;
Thence S 10 °38'09 "W along the northerly line of said Utility Easement a distance of 125.94 feet.
Thence N 19 °49'29 "W a distance of 86.66 feet;
Thence N 20 °47'40 "E a distance of 121.59 feet;
Thence N 83 °15'56 "E a distance of 2.07 feet to the "Point of Beginning ".
Said tract contains 4,921 square feet or 0.1130 acres.
The non - astronomic bearings for said tract are based on a Oklahoma State Plane Grid bearing of
N 871843 "E along the southerly line of Lot 10, Block 4, as platted in "Keys Landing - I", a
subdivision in the City of Owasso, Tulsa County, State of Oklahoma, according to the official
recorded plat thereof, Plat No. 6134, as filed in the records of the Tulsa County Clerk's office.
The bearings and distances for the above described tract is based on the Oklahoma State Plane
Coordinate System North Zone.
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Tulsa Counly Clerk- PAT KEY
Doc # 2013026010 Page(s): 2 Recorded 03JI512013 at 11:28 AM
t`�,nx rul fws
Receipt #392868 Fee $15.00 'n\
DRAINAGE EAS'ENT
KNOW ALL MEN BY THESE PRESENTS:
That all undersigned, KEYS LANDING, LLC. by RON STAGGS, its MANAGER the Owner(s), of the legal
and equitable title to the following described real estate situated in Tulsa County, State of Oklahoma, for and in
consideration of the sum of One Dollar ($1.00), cash in hand, paid by the City of Owasso, Oklahoma, and
other good and valuable considerations, receipt of which are hereby acknowledged, do(es) hereby grant and
convey unto the said City of Owasso, County of Tulsa, State of Oklahoma, a drainage easement, through, over,
under, and across the following described property, situated in said County, to -wit:
SEE ATTACHED EXIHBITS °A'
with right of ingress and egress to and from the same, for the purpose of constructing, maintaining, operating,
and replacing stormwater detention facilities and appurtenances.
The City is hereby given and granted the exclusive possession of said above described premises for the
purposes aforesaid, and grantor(s), for him/her and their heirs, administrators, successors and assigns,
covenant(s) and agree(s) that no building, structure, wall or other above ground obstruction will be placed,
erected, installed or permitted upon the above described land; the stormwater detention facilities and
appurtenances located thereon shall be maintained and kept clear of debris by the grantor(s) and further
covenants) and agree(s) that in the event the terns of this paragraph are violated by the grantor(s) or any
person in privy with them, such violation will be promptly corrected and eliminated immediately upon receipt
of notice from City or City shall have right to remove or otherwise eliminate such violation, and grantor(s),
his/her heirs, administrators, successors and assigns, shall promptly pay the actual cost thereof.
TO HAVE AND TO HOLD such casement and right of way unto the City of Owasso, Oklahoma, its
successors and assigns forever.
DATED this day of
State of Oklahoma )
ss.
County of J
rffill
KEYS L G EVELOPMENT, LLC
BY RO STA
MAMA R
Before me, the undersigned Notary Public, in and for said County and State, on this l %day of Z&i\
2013, personally appeared RON STAGGS for KEYS LANDING DEVELOPMENT, LLC known to me to be
the identical person(s) who subscribed the name of the maker the ftothe foregoing instrument as its MANAGER and
as the free and voluntary act and deed of such corporation for the es and purposes therein set forth.
My Commission Expires: 0" L\
Approved as to Form:
16 cz�t_ Notary Public
Doc # 2013026016 Page: 2 of 2
lI-
DraInage
Adjacent i x ..,
0 150 300
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Legal Description
R 14 E
A DRAINAGE EASEMENT LOCATED IN THE SOUTHEAST OUARTER (SE /4) OF SECTION THIRTY -TWO (32) OF TOWNSHIP
TWENTY -ONE (21) NORTH AND RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN (I.B.&M.) ACCORDING TO
THE U.S. GOVERNMENT SURVEY, THEREOF, TULSA COUNTY, STATE OF OKLAHOMA, BEING MORE PARTICULARLY
DESCRIBED AS FOLLOWS:
COMMENCING AT THE NE CORNER OF THE SE /4 OF SEC. 32, T -21 -N, R -14-E, I.B.&M.; THENCE S 8845'01" W
ALONG THE NORTH LINE OF SAID SE /4 A DISTANCE OF 16.50 FEET; THENCE S 01'05'52' E PARALLEL WITH THE
EAST UNE OF SAID SE /4 A DISTANCE OF 549.77 FEET; THENCE S 87'38'10" W A DISTANCE OF 1109.11 FEET;
THENCE N 73'405" W A DISTANCE OF 47.92 FEET TO THE POINT OF BEGINNING; THENCE S 6734'56" W A
DISTANCE OF 71.48 FEET; THENCE S 88'31'51' W A DISTANCE OF 109.74 FEET; THENCE S 49'44'51" W A
DISTANCE OF 402.70 FEET; THENCE S 02'41'17" E A DISTANCE OF 89.82 FEET, THENCE S 03'40'50" W A
DISTANCE OF 51.38 FEET, THENCE ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 25.00 FEET, A DELTA
ANGLE OF 67'52'06 ', A CHORD BEARING OF S 4159'29' E. A CHORD LENGTH OF 27.91 FEET, FOR A DISTANCE
OF 29.61 FEET, THENCE S 08 '03'26' E A DISTANCE OF 45.38 FEET, THENCE ALONG A CURVE TO THE LEFT WITH
A RADIUS OF 172,94 FEET, A DELTA ANGLE OF 12 '00'51', A CHORD BEARING OF S 1359'36" E, A CHORD
LENGTH OF 36.20 FEET, FOR A DISTANCE OF 36,26 FEET, THENCE S 52'3243' W A DISTANCE OF 251.58 FEET;
THENCE S 6198'44" W A DISTANCE OF 164.38 FEET; THENCE S 33'45'33' W A DISTANCE OF 150.03 FEET; THENCE
S 5894'15" W A DISTANCE OF 179,30 FEET; THENCE S 49'36'56" W A DISTANCE OF 158.99 FEET; THENCE S 1690'49'
W A DISTANCE OF 120.00 FEET; THENCE N 74'00'28' W A DISTANCE OF 279.32 FEET TO THE WEST LINE OF SAID
SE /4; THENCE N 019225' W ALONG THE WEST LINE OF SAID SE /4 A DISTANCE OF 818.25 FEET- THENCE N 8798'43'
E A DISTANCE OF 153.05 FEET; THENCE S 0554'04' E A DISTANCE OF 234.87 FEET; THENCE S 10'38'09' W
A DISTANCE OF 129.08 FEET; THENCE S 19'49'29" E A DISTANCE OF 102.92 FEEL THENCE N 48'07'24' E A
DISTANCE OF 223.25 FEET; THENCE ALONG A CURVE TO THE LEFT WITH A RADIUS OF 55.00 FEET, A DELTA ANGLE
OF 3538'32', A CHORD BEARING OF N 33'33'34' E, A CHORD LENGTH OF 33.97 FEET, FOR A DISTANCE OF 34.53
FEET, THENCE N 8798'43" E A DISTANCE OF 319.63 FEET; THENCE N 02'4117" W A DISTANCE OF 120.GO FEET;
THENCE N 8718'43' E A DISTANCE OF 259,86 FEET, THENCE N 03'40'50' E A DISTANCE OF 50,31 FEET; THENCE
N 02'41'17" W A DISTANCE OF 120.00 FEET; THENCE N 8718'43" E A DISTANCE OF 13.63 FEET; THENCE N
49'44'51' E A DISTANCE OF 472.10 FEET; THENCE S 73'49'15' E A DISTANCE OF 156.78 FEET; WHICH IS
THE POINT OF BEGINNING, AND CONTAINING 10.09 ACRES, MORE OR LESS.
12853 DATE; 1/03/07 FILE; 2114.3220
21
H
A r.
The City Wit oui Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson
Director of Community Development
SUBJECT: OA 16 -01 & OZ 16 -02 Annexation and Rezoning of Property at 11595 E 1 16th St N
DATE: March 11, 2016
BACKGROUND:
The Community Development Department received a request for annexation and rezoning for
property located at 11595 E 116 St N. The property is 0.52 acres in size and contains one
residential structure and an outbuilding. The applicant is requesting to be assigned a
Commercial Shopping (CS) zoning upon annexation.
SUMMARY TABLE:
Direction
3onin
Use
Land Use Plan
Jurisdiction
N/A
RS -3
N/A
Within PUD ?'
N/A
North
(Residential
Residential
Residential
City of
Storm siren fee of 35 /acre
—Single Family)
N/A
Owasso
South
AG
(Agriculture)
Undeveloped
Commercial
Tulsa County
RS -3
East
(Residential
Residential
Residential
City of
Single Family)
Owasso
CS
West
(Commercial
Commercial
Commercial
Tulsa County
Sho in
SUBJECT PROPERTY /PROJECT DATA:
Property Size
.52 acres
Current Zoning
AG Tulsa Count
Lots /Blocks
N/A
Number of Reserve Areas
N/A
Within PUD ?'
N/A
Within Overlay District?
N/A
Water Provider
Cit of Owasso
Applicable Pa backs
Storm siren fee of 35 /acre
Streets (public or private)
N/A
ANALYSIS:
The property is currently zoned AG (Agriculture) in Tulsa County and the first step to developing
the property is to annex the property into Owasso's corporate limits. The applicant also requests
CS (Commercial Shopping) be applied once the property is annexed into Owasso City Limits.
The proposed zoning on the property is appropriate because it corresponds to what the Land
Use Plan prescribes for this location, which is for commercial uses.
E 1 16th St N has seen extraordinary growth in the past few years and has been identified as a
major commercial and residential growth area. The subject property has been identified for
many years as having a future use of Commercial.
Any development that occurs on the subject property must adhere to all subdivision, zoning,
and engineering requirements including but not limited to paved streets, landscaping, and
sidewalks. The property can be served with utilities and by Owasso emergency services.
COMPREHENSIVE PLAN CONSISTENCY:
The Owasso 2025 Land Use Master Plan identifies the subject property and its surroundings as
having a future land use of Commercial. The proposed rezoning to Commercial will be in
conformance with the Land Use Master Plan and the expected development of the area.
ANNEXATION COMMITTEE:
The Annexation Committee met on February 24, 2016 and voted unanimously to recommend
approval of the annexation request.
PLANNING COMMISSION:
The Planning Commission reviewed this item at their meeting on March 7, 2016. The Planning
Commission voted unanimously to recommend approval of OA 16 -01 & OZ 16-02.
RECOMMENDATION:
Staff recommends approval of OA 16 -01 & OZ 16 -02 annexing and rezoning the subject property
to CS.
ATTACHMENTS:
Area Map
Aerial Map
Zoning Map
Annexation/ Rezoning
I
'
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I
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OA 16 -01/
OZ 16 -02
03/01 /2016}
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s
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure
of complete accuracy,
please contact Owasso staff for the most up -to -date information.
} I
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Note: Graphic overlays may L�
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The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson, MPA
Director of Community Development
SUBJECT: Final Plat, Ater Center II
DATE: March 11, 2016
BACKGROUND:
The City of Owasso received an application for review and approval of a final plat for a replat of
Ater Center ll. The subject property is located on the west side of Garnett Rd, just north of E 86th
St N. The property was originally platted as one lot, one block. The property has never been fully
developed and has had temporary uses on it.
SURROUNDING ZONING:
Direction
- 'Zonin
Use
Land Use Plan
Jurisdiction
North
CG (Commercial
General
Commercial
Commercial l
City of
Owasso
South
CG (Commercial
General
Commercial
Commercial l
City of
Owasso
City of Owasso
Applicable Pa backs /Fees
N/A
Streets ublicor private)
N/A
East
CG (Commercial
General)
Commercial
Commercial l
City of
Owasso
West
RS3 - (Single Family
Homes
Single Family
Homes
Residential
City of
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
5.87acres
Current Zoning `
CG Commercial General
Proposed Use `
Commercial
Lots /Blocks
4 lots in 1 block
Number of Reserve Areas
N/A
Within PUD?
No
Within Overlay District?
US -169 Overlay
Water Provider
City of Owasso
Applicable Pa backs /Fees
N/A
Streets ublicor private)
N/A
ANALYSIS:
The final plat for the replat of Afar Center II shows four lots in one block. The original dedications
of right -of -way and utility easements are unchanged, though the replat does dedicate
additional public utility easements. The new alignment will provide for buildable commercial
lots, with lot 1 being set up for connection to the lot that currently has Trails End BBQ.
Perimeter and interior utility easements are shown on the final plat that will provide utility
companies adequate access to provide and maintain service to the proposed development.
Any development that occurs on the subject property shall adhere to all subdivision, zoning, and
engineering requirements including but not limited to paved streets, detention, fire protection,
landscaping, and sidewalks. The City of Owasso will provide sanitary sewer service and water to
the property.
TECHNICAL ADVISORY COMMITTEE (TAC):
The Technical Advisory Committee reviewed the plat for Afar Center II at their regularly
scheduled meeting on January 27, 2016
PLANNING COMMISSION:
This item was taken to the regular meeting of the Planning Commission on March 7, 2016. The
Planning Commission voted unanimously to recommend approval.
RECOMMENDATION:
Staff recommends approval of the replat of Ator Center II.
ATTACHMENTS:
Area Map
Aerial Map
Final Plat for Ator Center II
Ator Center II
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it
02/29/2016 +,, _
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Amended
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5
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions.
To be sure
of complete accuracy,
please contact Owasso staff for the most up -to -date information.
Ator Center II
Final Plat
1" 752 ft 02/2912016
Amended
S
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
Scala: 1'•iW'
Final Plat
Ator Cen ter 11
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Land So Nces, Inc. no. Bo. 572 6755 somn 4060 Rom
PA Box 1078 tr osxo. ON 74055 TOW, okmhomo 74080
Orro:xo. Oklonomo 74055 Phone (918) 272 -8226 Phone: (918) 275 -4060
R 14 E Ph000: (91B) 374 -9081
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The City wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Andrew Neyman, Information Systems Administrator
SUBJECT: Phone System Replacement
DATE: March 11, 2016
BACKGROUND:
This project will replace existing phones and phone systems for all city owned locations and will
establish phone services for the new city hall building. Many of the existing phone systems are
over 10 years old and are utilizing out -dated technology. The new system will implement a
consolidated Cisco voice over IP phone system with an enhanced feature set. The new IP
phone system will provide features such as: Direct 4 -digit dialing across all city locations,
voicemail to email, video conferencing, on demand call recording, enhanced mobile
telephony for offsite access to phone system features, searchable staff directory, multi -site
redundancy for system stability, and scalability for future growth.
PHONE SYSTEM DETAILS:
The city currently has 165 physical phones. The current City Hall building has 100 phone numbers
with a single AT &T circuit capable of handing up to 23 active calls at a time. All other locations
have a total of 67 individual phone lines. The proposed Cisco VOIP system would continue to
utilize the 100 phone numbers and active phone circuit at the existing city hall while adding an
additional circuit with 100 phone numbers in the new city hall building capable of handling 23
active calls at a time. The existing 67 individual phone lines from all other locations would be
eliminated with the new circuit taking over the processing of those phone numbers. Both phone
circuits would provide redundancy for each other if one fails.
PHONE SYSTEM PRICING:
Current Oklahoma State bid contract pricing for the Cisco VOIP phone system, licensing for 250
phones /users, 165 IP Phones and installation services is $99,624.57. Staff negotiated an
additional discount of almost 23% with Chickasaw Telecom, Inc. Total savings over state bid
contract is $22,634.57 for a final price of $76,990.00. This phone system upgrade is included in this
fiscal year budget.
RECOMMENDATION:
Staff recommends approval of the purchase and installation of a phone system from Chickasaw
Telecom, Inc. in the amount of $76,990.00.
OGity wit,out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Christopher A. Garrett
Fire Chief
SUBJECT: HVAC Rehabilitation, Fire Station No. 2
DATE: March 11, 2016
BACKGROUND:
Fire Station No. 2 was built in 1973 to house all city administrative offices, including police and fire
departments. The facility currently houses operational Firefighters /Paramedics and the Fire
Marshal's Office in the top level of the facility, and the Office of Emergency Management
(including the city's Emergency Operations Center) in the lower level. The upper level of the
building was partially renovated in 2005; however, most of the building systems are original, and
require frequent repair.
The Heating Ventilation Air Conditioning (HVAC) system within the entire facility has been
repaired when necessary over the past 43 years. The age of the system's components have led
to the system's inability to meet the current demand. The loss of functional capacity now
requires a substantial overhaul in order for it to function effectively.
BIDDING:
On February 2, 2016, bid packages were mailed to 11 local vendors of HVAC systems. The bid
package was also advertised on the City Website. Although multiple vendors toured the facility,
only one bid submittal was received. Dale and Lee's of Owasso, Oklahoma, submitted a bid in
the amount of $33,587 for the replacement of: one 10 -ton air handling unit, one 2 '/z -ton air
handling unit, three furnaces, and one 3 -ton AC unit. Dale and Lee's also proposed to
reconfigure, add, and replace ventilation ductwork as necessary.
FUNDING:
The FY2016 Fire Operating Budget included $60,000 for completion of this project.
RECOMMENDATION:
Staff recommends award of the bid for the repair and rehabilitation of the HVAC system at Fire
Station No. 2, to Dale and Lee's of Owasso, Oklahoma in the amount of $33,587.
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Christopher A. Garrett
Fire Chief
SUBJECT: Design and Engineering Agreement for Fire Station No. 4
DATE: March 11, 2016
BACKGROUND:
In December, 2015, eight (8) Request for Qualifications (RFQ) submittals for the Fire Station No. 4
Project were received. Over the course of several weeks, the review team conducted a
thorough evaluation of the eight submitted RFQ's. Submittals were scored by each team
member. The scores for each firm were tallied, resulting in a final ranking of all eight firms. The
two highest ranked firms were invited to participate in the interview phase.
Interviews with the two firms were conducted on February 4, 2016, following which each team
member submitted their personal recommendation of which architectural and design firm was
best suited for this project, and would deliver the best value product for the City of Owasso.
ARCHITECTURAL AND DESIGN FIRM:
The architectural and design firm, Williams Spurgeon Kuhl and Freshnock (WSKF) of Kansas City,
Missouri was chosen by all six team members. WSKF has done extensive work in the design of fire
stations, administrative offices, and fire training centers. The review team believed that WSKF's
project approach and design processes (including checks and balances), as well as their team
of expert consultants would assure the city a finished product that meets all of its current and
future needs. In particular, WSKF is working with Abercrombie Design Consulting of Fort Worth,
Texas to bring additional fire station and training center design expertise to this project.
AGREEMENT SCOPE:
Staff met with WSKF on February 15, 2016 to discuss the scope of services and contract structure.
During this meeting, several topics were discussed, including: philosophy of the city and the fire
department as it relates to community presence and partnership; needs and priorities of the
three project components —fire station, training center, and administrative facility; project
timeline; contract challenges related to an undetermined final project scope; and contract
structure to ensure the interests of both parties are protected.
Both parties agreed that a complete project design (master plan) was necessary, regardless of
whether or not the construction of the three project components was sequenced or concurrent.
Additionally, the uncertainty of the final project scope would prevent either party from setting a
predetermined cost for services; therefore, in fairness to both parties, this aspect of the
contracting services has to be adaptable to City Council's final decision.
Both parties have agreed to initially contract for services for the development of the project
master plan, and then negotiate a separate contract for design and engineering services for
construction once the final project scope has been determined and approved by City Council.
The agreed -upon cost for architectural design and engineering services is $223,970. Included in
the initial contract's scope of services for the development of the project Master Plan are:
• Preliminary Grading Plan
• Preliminary Utilities Plan
• Master Site Plan
• Landscape Plan
• Floor Plans
• Exterior Elevations
• Cost Estimate
• 3 -D Animation
• SD Design Narrative
As part of the contracted services, WSKF will present the finished Master Plan to City Council at
the August 9, 2016 Work Session.
RECOMMENDATION:
Staff recommends approval of an agreement with Williams Spurgeon Kuhl and Freshnock
Architects, Inc. (WSKF) of Kansas City, Missouri for architectural design and engineering services
for the Fire Station No. 4 Master Plan in the amount of $223,970, and authorization for the City
Manager to execute the agreement.
ATTACHMENT:
Proposed Design and Engineering Agreement
s' 1A Document B202 T11 2009
Standard Form of Architect's Services: Programming
THE ARCH
Williams:
310 Armo
North Kan
note 74055
T:
TARIE':OP
the agreement between Owner and Architect,
in the year Two Thousand Sixteen .
6 SPECIALTERMS AND CONDITIONS
ARTICLE 1 INITIAL INFORMATION
`the Architect'sperformance of the services set forth in this document is based upon the
+; following information, Material changes to this information may entitle the Architect to
Additional- Services.
The Architect is to develop Space Program, Preliminary Design and Cost Estimate for
th ice new�FireDepartment Facilities/Components; 1) Pour -Hay Fire Station; 2) Fire
Department Traiiting Facilities; and 3) Fire Department Administrative Headquarters for
the existing 30 acre site.
ARTICLE 2 PROGRAMMING SERVICES
§ 2.1 Administration of Programming Services
ADDITIONS AND DELETIONS:
The author of this document has
added information needed for Its
completion. The author may also
have revised the text of the original
AIA standard form. An Additions and
Deletions Report that notes added
Information as well as revisions to the
standard form text is available from
the author and should be reviewed. A
vertical line in the left margin of this
document Indicates where the author
has added necessary Information
and where the author has added to or
deleted from the original AIA text.
This document has important legal
consequences. Consultation with an
attorney is encouraged with respect
to its completion or modification.
This document provides the
Architect's scope of services only
and must be used with an
owner - architect agreement. It may
be used with AIA Document
G802TM -2007, Amendment to the
Professional Services Agreement, to
create a modification to any
owner - architect agreement.
Init. AIA Document e202TM -2009. Copyr1ght® 2009 byThe Americanlnscluloof Archltords. All tights resorved. WARNING: This AWDocu
U.S. Copyright Law and Intomationnl Treaties. Unauthorixnd reproduction ar distributbn o9 thin AIRS Document, or auy potion of
sovero civil mul criminal pennllies, and will he prosecuted to the maximum extant possible undor the law. This document was produi
16:30:1 a on 03/09/2016 under Omer No.6260692125 1 which expires on 10126!2016, and is not for resale.
User Notes:
prolecton by
result in 1
(1262041945)
§ 2.1.1 The Architect shall manage and administer the Programming Services. The Architect shall consult with the
Owner, research applicable programming criteria, attend Project meetings, communicate with members of the Project
team and issueprogress reports and a final program document. The Architect shall coordinate the services provided by
the Architect and the Architect's consultants with those services provided by the Owner and the Owner's consultants.
§,.2.1,2 The Architect shall confirm the scope and intent of the anticipated Project in consultation with the Owner.
-§ 2.1.3 The Architect shall prepare, and periodically update, a schedule for Programming Services that identifies
milestone dates for decisions required of the Owner, Programming Services furnished by the Architect, and
s completion of documentation to be provided by the Architect. The Architect shall coordinate the programming
schedule with the Owner's Project schedule, if a Project schedule exists.
§ 2.1.4 Upon request by the Owner, the Architect shall make a presentation to representatives of the Owner to explain
the Programming Services to be utilized in developing the Project.
The Architect shall submit programming documents to the Owner for evaluation and approval at intervals
appropriate to the process. The Architect shall be entitled to rely on approvals received from the Owner to complete
the Programming Services and in the further development of the Project.
§ 2,1.6 Unless otherwise set forth in the Agreement, any service not identified as a Programming Service in this
ig Participants
he type of facilities, and the level of specialized functions that will be required, the
Owner, shall identify the persons to participate in the programming process,
ect's consultants, the Owner, the Owner's consultants, and users of the Project, as
§ V Identification and Prioritization of Owner and User Values, Goals and Objectives
§,2.3.1 The Architect shall facilitate a visioning session with the programming participants to identify, discuss, and
prioritize values and.goals that will impact the Project, including institutional purposes, growth objectives, and
cultural, technological, temporal, aesthetic, symbolic, economic, environmental, safety, sustainability, and other
relevant criteria.
visuat.quauty
§ 2,3.3 After tile Arch
Owner's and user's in
§ 2.3.4 Following the
conjunction with the
-- `
elements as image, :ef!
§ 2,3.5 The Architect
intended results of inf
pare and provide to the Owner a written evaluation of the identified Project values and
ficiency, user comfort, building economics, safety, environmental sustainability, and
Devaluation, the Architect shall meet with the Owner to confirm and finalize the
and goats that will impact the Project.
of the Owner's and user's priorities, values and goals, the Architect, in
entify and confirm the Owner's objectives for the Project, including such
tionality, cost and schedule.
confirm (lie intended Use of the program documents and services with the Owner and the
lion gathering,
§ 216 The Architect shall identify and evaluate the constraints and opportunities that will have an impact on the
+ existing or proposed facility, such as governmental requirements, financial resources, location, access, visibility and
building services:
§ 2.41nformation!Gathering
§ 2.4.1 The Architect shall compile and review existing Project - related documentation, including the following:
.1 Available reports on existing facilities, site surveys, construction documents, and other Owner
documents, including existing program material, if any
,2 Relevant government documents such as applicable codes and ordinances
AIA Document 8202"'— 2009. Copyright02009 byThe American Institute of Architects. All rights roserved WARNING: ThW m
AIA" Docuent Is protected by
Inft. U.3. COpyrlohl Law and bvernotiomd Treefics. Unauthorized ropmducnon Or tlistributia, 0t [his Ale Document, or any portion of it, amy result In 2
severe civil and criminnl penalties, and Will be pro:iecuted to th maximum aximum extant /30931610 u W nt
n fur e law. This documewas produced by AlAsoflware at
/ 16:30:18 an 03109n016 under Order No.5250892125_i which expires on 10/2512016, and Is not for resale.
User Notes: (12B2041945)
.3 Applicable non - governmental building and planning standards
4 Relevant historical documents and archival materials
§ 2.4.2 The Architect shall prepare for and conduct interviews of Owner- desigmated individuals by
1 identifying key individuals to be interviewed,
.2 establishing a work plan and schedule for the interviews,
.3 determining the types of data that could impact the design of the facility, and
. - .4 determining how interviewing will relate to other information- gathering techniques, such as
observation and surveys.
§ 2:4,3 The Architect shall :conduct a walkthrough of the Owner's existing facilities with the appropriate personnel,
such as the'Owner, property manager, or facility manager, and
1, prepare, if appropriate, a space inventory of existing spaces, equipment and furnishings,
2' identifyytraf ieand circulation patterns, use levels and general adequacy of spaces to accommodate the
users, and
.3 prepare.a written description or graphic illustration of the existing space utilization, identifying space
requirements and relationships for, furniture, equipment, operating procedures, security requirements
and communications.
§ 2.4,4 The Architect shall identify, in consultation with the Owner, facilities and operations of a similar nature to be
visited and observed by designated programming participants for purposes of evaluation and comparison.
�. {Paragraph deleted)
§.2.4.8 The Architect shall conduct group sessions with the Otmer's Project team for the purpose of reviewing
.C., informal 'on
obtamedfiomliteraturereviews, interviews, obscrvationsandsurveys ;consideringanddiscussingdesign
and planning issues, including fiiture g•owth and expansion projections; and endeavoring to achieve consensus as to
which values, goals; facts, needs and ideas should influence lire design of the facility. The Architect shall determine
the group session goalsand: identify participants for the group sessions.
§ 2.5 Data Analysis
§ 2.5.1 :Based, on the information gathered; the Architect shall develop performance and design criteria for the
proposed facility.
§ 2.5.2 The Architect shall make a preliminary determination of space requirements, space relationships and
circulation; including consideration of special requirements, such as ambient environment, safety and security,
-. furnishings, flexibility and site in to rotation, where appropriate.
§ 2.5.3 The Aichiteetshall idenhfy-any major unresolved programming issues and discuss preliminary options for
their resolution with the Owner.
§ 2.50 Based on discussions. with -:the Owner, the Architect shall make recommendations for solutions to the
unresolved programming issues for approval by the Owner prior to preparation of the Architect's initial report.
§ 2.6 Presentation and Initial Report
§ 2,6.1 The Architect shall prepare an initial report of its findings and analysis for the Owner and meet with the Owner
to agree on the form of presentation appropriate to the needs of the Owner's organization and the Project.
§ 2.6.2 The Architect shall present its initial report to the programming participants or as otherwise directed by the
Owner.
§ 2. Devglopmant of Final Program of Project Raquirements
§ 21A The Architect shall recommend Project standards or incorporate Owner standards such as area allowances,
space allocation, travel distances, and furniture and equipment requirements.
§ 2.7.2 The Architect shall establish general space quality standards for the Project related to such elements as lighting
levels, equipment performance, acoustical requirements, security and aesthetics.
Init. AIA Document 13202 ° — 2000. Copyright ®2009 by The American institute ofArcl
U.S. Copyright Llnv ants International Troatles. Unnutimldzod mpmdurtion or
severe civil and crlmmol penalties, and will be prosecuted to the maximum a'.
( 16:30:18 on 0 310 912 016 under Order No.5260892125 1 which expires on 10125/2(
User Notes:
II rights raaarvsd. WANNINO: This AIA" nocmnent is protoctnd by
lion of this Ale Document, orally portion of It, may result in 3
ssiblo under Ice bmw. This document was produced by AIA software at
Is not far resale.
(1202041945)
§ 1,7,3. The Architect shall determine specific space requirements for the Project by
1 identifying required spaces,
2 establishing sizes and relationships,
3 establishing space efficiency factors (ratio of net square footage to gross square footage), and
A documenting particular space requirements such as special HVAC, plumbing, power, lighting,
acoustical, furnishings, equipment, or security needs.
§,1.7,4 The Architect shall prepare a final program document detailing all items identified in Sections 2.7.1 to 2.7.3,
- incorporating written andigraphic materials that may include i 1,
2
3-
:10
S.
summary,
in of the methodology used to develop the program,
al statements,
t upon which the program was based,
Jerived from data analysis,
ing space allocations and relationships,
function and size, and
teets including standard requirements and special HVAC, plumbing, power, lighting,
hings, equipment, or security needs.
a preliminary opinion of the program with respect to the Owner's stated budget
3n to the Programming Services described above, the Architect shall provide the following Additional
f specifically designated below as the Architect's responsibility. The Architect shall perform such
vices in with a service description provided in Section 3.2 or attached as an exhibit to this
nPnl
Services
Responsibility
(Architect, Owner
or
Not Provided
Location of Service Description
(Section 3.2 below or air exhibit
attached to this document and
identi red below
§ 3.1.1 s.Multiple Site Evaluation'.: -
-
§ Site Suitability
A
Exhibit 'A'
§ 113 Site Planning
A
§ 3.1.4: Master Planning };
A
"
§ 31.5 PrehminmyrDesign `:.
A
§ 3,1.6 ...Prelimi nary -Cost Estimating
A
§ 3.1.7 Scheduling
A
§ 3.1.8 Market Analysis
§ 3.1.9 Detailed Existing Facility Evaluation
-
§.,3.1.10 - .....Environmental Suitability
-
§ 3.1.11 Services in support of the Owner's other
-- consultants (Ocotechnical Engineer,
.'Landscape Architect, Real Estate or Legal
'Services Providers, Lending Institutions or
others
-
Init. AM Document 8202"' -2009. Copyright 02009 by The American Institute of Architects. All rlgf
U.S. Copyriahl LAW and mtornetiomt(i'reolias. Unauthorized reproduction or disiNbutimr <
severs civil and criminal penalties, and will be prasocutod to the maximum extant possible
16:30:10 on 03/09/2016 under Order No.5250892125 1 which expires on 1012512016, and is not
User Notes:
4. WMtNiNCa: Phis AIA` Document Is pmtocted by
Document, or.. -my portion of it, may r0rulu in 4
Nw. This documentwas produced byAlAsoftware at
(1282041945)
§ 3.2 Insert a description of each service designated in Section 3.1 the Architect shall provide if not included in an
exhibit . attached to this document and identified in the table above.
Refer to Exhibit 'A'
§ 3.3 The Architect shall provide Programming Services exceeding the limits set forth below as Additional Services.
i - When: the limits below are reached, the Architect shall notify the Owner:
1 One (I :) meetings to determine Owner and user values and goals
.2 One ('$ :);interviews for the purpose of gathering data
.3 One (1) presentations to programming participants and user groups
4 One ( I Jspecial presentations to Boards of Directors, stakeholder groups or other outside entities
.5 One ( -;1 ) facility visits pursuant to Section 2.4.4
ARTICLE 4 OWNER'S RESPONSIBILITIES
§ 4.1 Unless specifically described in Articles 2 or 3, the services in this Article shall be provided bythe Owner or the
Owner's consultants.
§ 4.2 The Owner shallprovide,tothe Architect data and information necessary to complete the Programming Services,
including preliminary tudgetobjectives and other parameters for the Project, design standards, facility standards, and
other design criteria, environmental criteria and sustainability objectives.
§ 4.3 The Otmer shall identify a representative authorized to act on the Owner's behalf to participate in the
information gathering . process; to facilitate the programming process, and to provide, in a timely manner, decisions
made by the Owner. �;-
(Paragraph deleted)
§ 4.5 The Owner shall: provide access to the property, buildings, and personnel necessary for the Architect to complete
the Programming SerIvices. The personnel shall conduct tours and explain the property's original, current and
anticipated future use:. -:-
§ 4.6 The Owner shall make the Owner's personnel available to the Architect, in a timely manner, to provide
information about Owner and user goals and to facilitate decision-making in accordance with the Project schedule.
ARTICLE 5 COMPENSATION
§ 5.1 For:the Architect's Programming, Services described under Article 2, the Owner shall compensate the Architect
as follc
.ReferCOExhibit 'A' '
§ 5.2 For Additional Services provided under Section 3.1, the Owner shall compensate the Architect as follows:
Hourly, only after written authorization by Owner.
6-6.3 For Additional Services that may arise during the course of the Project, including those under Section 3.3, the
Owner shall compensate the Architect as follows:
(Insert aurount of orbasisfor, compensation) Hourly, only after written authorization by Owner.
I- § 5.4 Compensation for Additional Services of the Architect's consultants when not included in Section 5.2 or 5.3,
shall be the amount invoiced to the Architect plus zero percent ( 0 %), or as otherwise stated below:
Hourly, only after written authorization by Owner.
(nit AIA Document 8202T —2009. Copyrlghl02009 byTheAmei
U.S. Copyright Law and Intornn0onai I'reatias. Unsufhoriz,
severe civil anrd crimin of penaalos, and Will he prosecuted
IF 16:30:18 on 0340912016 under Order No.5250892125_1 which
User Notes:
Mutual Architects. All rights reserved. WARNING: I his Al A' I7ocumontis prolscted 4y
auction or tllstrihu0nn of this AIAe iJOarmunf, er auy portion of II, may result In
,axlm um nx9ont possible under lira law. This document was produced by AIA software at
on 1012512016, and Is not for resale.
(1202041945)
ARTICLE 6 SPECIAL TERMS AND CONDITIONS
Special . terms and conditions that modify this Standard Form of Architect's Services: Programming, if any, are as
follows:
None
This Agreement entered into as of the day and year first written above.
OWNER ARCHITECT
City of Owasso Williams Spurgeon Kith] & Freshnock Architects
(Signalu e)
(Printed nafne and (itle)
,Inc.
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4 i(� iGi�, iUtt'd1�
(Printed name and true)
Init. AIA Document 8202^"- 2009. Copyright ®2009 by The American Institute of Architects. Ali rights reserved. WARN IN G:'fhia Al A' Uoaunmttisprolocteiby
U.S. Copydg lit Law and LLLometlorl at treaties. Unaulhndrnd roproducliml or dls(dbudrin of trio' ArA' ❑ucnrnont, or any portion of It, may mrull In 6
severe divil end crbnlnal punai(lus, and will be prosomaod to the maximum oment pocsible under the lave Thls document was produced by AlAsoftware at
16:30:18 on 0310912016 under Order No.5250892125_I which expires on 10/292016, and is not for resale.
User Notes:
(1282041945)
WILLIAMS SPURGEON KUHL FRESHNOCK ARCHITECTS, INC.
110 ARMOUR ROAD
NORTH KANSAS CITY, MO 64116
OWASSO FIRE FACILITIES
SCOPE OF WORK + FEE PROPOSAL
EXHIBIT'A'
MARCH 8, 2016
SPACE PROGRAMMING, SITE DESIGN & SCHEMATIC DESIGN
The Fire Department envisions developing the design for all three components (fire station, fire headquarters and fire training) of the project in sufficient detail to allow for a
creditable cost estimate and vision of the proposed facilities to present to the City Council for consideration and direction; direction as to the scope of work to proceed to bidding
and construction.
WSKF believes that the extent and level of design needed in order to meet this vision is "Preliminary Design "; 1) site plan, 2) floor plans and 3) exterior elevations of all components
(including cost estimate for all proposed components). Additionally, a 3 -D animation of the proposed design is included to fully describe the design to the City.
Envisioned scope of services by design discipline:
Drawings & Other "Deliverables" to be provided:
Space Program - List of all needed spaces include square footage and room dimensions w /comments on special requirements
Site Analysis /Design -Site analysis for best building location, preliminary grading, preliminary storm water management and site utilities.
Landscape Plan - Preliminary landscape design for site including listing and pictorial of selected plant materials.
Master Plan - Overall development design /plan for ultimately build -out of all components; particularily for Fire Training
Floor Plans - Floor plans w /furniture for all components to prove space adequacy.
Exterior Elevations - Exterior views of all components to describe the overall design character with suggested material selections.
Building Cross Sections- Selected building sections to clarify the general volumes of each component.
Preliminary Cost Estimate - Cost estimate for each component as well as site development costs.
Design Animation -3- Dimensional computer animation of the proposed development for design clarity of all components.
Design Narrative - Written description of all components to be included and desciption of facilities envisioned.
Williams
a
Spurgeon 'M
❑
Architect III
$ 85.00 /hr.
❑
Kuhl & sr
s
Freshnock'
Architect 1
$ 65.00 1hr.
❑
Architecture Interior Design Illustration Planning
Standard Hourly Billing Rates — 2015
Principal
• Sr. Principal $140.00 /hr.
• Principal $110.00 1hr,
Architects
❑
Architect IV
$100.00 1hr.
❑
Architect III
$ 85.00 /hr.
❑
Architect II
$ 75.00 1hr.
❑
Architect 1
$ 65.00 1hr.
❑
Intern Architect
$ 55.00 /hr.
Interior Designers
❑ Interior Designer IV
$ 75.00 /hr.
❑ Interior Designer III
$ 65.00 /hr.
❑ Interior Designer II
$ 55.00/hr.
❑ Interior Designer 1
$ 50.00 /hr.
Support
• Clerical /Support III $ 75.00/hr.
• Clerical /Support II $ 65.00 1hr.
• Clerical /Support 1 $ 55,00 /hr.
Wallace Engineering
Structural Consultants, Inc.
200 East Mathew Brady Street
Tulsa, Oklahoma 74103
918.584.5858, 800.364.5656
www.wallace.com
March 7, 2016
Hourly Rates for Services:
Principal
$170.00
Associate
$150.00
Registered Engineer II
$135.00
Registered Engineer I
$120.00
Technical Designer II
$120.00
Technical Designer 1
$110.00
Intern Engineer
$110.00
CADD Technician III
$105.00
CARD Technician II
$ 95.00
CADD Technician 1
$ 85.00
Administrative
$ 70.00
Land Planner
$120.00
The following hourly rate schedule sholl be used for all hourly rate
billings ior 2015 projeots.
Senlor Principal $160 / lir
Pritncipa($150 / Fir
Prolect Manager $135 / Hr
senior Engineer $125 / Hr
Engineer $116 /Hr
Designer $105 / Hr
CAD IschnIclan.$80 / Hr
Administrative $65 /,Fir
... ON MITI I MICKINI-EY iI,V * UJGINRTN�
I,ondscope AichilCbli
howelMancuren
Hourly Rates — February 26, 2016
Principal
$140
Partner / Associate / Project Manager
$125
Landscape Architect
$108
Landscape Architect Intern
$87
Technical Staff III
$78
Technical Staff II
$72
Technical Staff 1
$65
Clerical
$58
601 South l =\venui7, Oklahoma 74104 1 91£5.592.1270
hr.,v�eUvnncure; �. a>m
Hourly Personnel Charges for Abercrombie Planning +Design and Associates
Principals
$195.00
Architectural Associate
$150.00
Research Associate
$150.00
CAD Technicians
$75.00
Cost Estimator
$140.00
Quality ControlNa(ue Eng.
$100.00 -$150.0()
IT /Modeling
$125.00
Professional Support Staff
$55.00 -$105.00
At its sole discretion, Abercrombie Planning + Design reserves the right to
make inflationary adjustments to the above rates as deemed appropriate.
Personnel will be assigned to projects based on our judgment related to
an individual's qualifications or other workload commitments.
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: North Garnett between East 10611, Street North to East 1 16th Street North
Roadway Improvements - Agreement for Engineering Services
DATE: March 11, 2016
BACKGROUND:
Garnett Road from East 1061h Street North to East 116th Street North is currently the heaviest
traveled two -lane roadway segment in Owasso. The road, once on the highway system,
accommodates heavy residential traffic, commercial uses, and hospital traffic. For these
reasons, the Owasso Capital Improvements Committee listed the widening of Garnett from 1061h
Street North to 11611, Street North as a priority among potential capital improvements projects.
Traffic in the area has increased significantly due to the commuter traffic from Country Estates,
Brookfield Crossing, Maple Glen (Phases I -IV), Remington Park, Crescent Ridge and Hale Acres
subdivisions, residential growth of Chelsea Park and Lake Valley's six additions. New county
residential subdivisions, hospital traffic to Bailey Medical Center and the traffic to the
commercial entrance of Owasso at East 96th Street North and Garnett.
The latest traffic counts for the mile section are 8,500 vehicles per day traveling north /south at
the north end and 13,500 at the south end. In previous years, the south end traffic counts were in
the 10,000- 12,000 vehicles per day range but that total has increased with additional building in
Maple Glen subdivision.
The first step in the process is to hire an engineer to perform the design duties. The engineers will
design a four -lane intersection with center turn lanes and landscaped medians. Bike lanes and
sidewalk access will be added as part of the "Complete Streets Policy" adopted by the City of
Owasso. Utility relocation will also be a key component to the project for the engineers, as well
as assistance during right -of -way acquisition, bidding and construction.
ENGINEER SELECTION PROCESS:
On January 18, 2016, staff notified eight (8) engineering firms that had shown interest in working
with the City of Owasso on transportation projects. These firms had previously worked on similar
types of projects as this one. Therefore staff issued them an invitation to submit Letters of Interest
(LOI).
The four (4) firms submitting LOls were as follows:
McClelland Consulting Engineering, Inc., Tulsa, Oklahoma
Tetra -Tech, Tulsa, Oklahoma
Shafer, Kline & Warren, Inc., Tulsa, Oklahoma
Professional Eng, Consultants, Tulsa, Oklahoma
Owasso Public Works staff reviewed the submitted LOIs and selected McClelland Consulting
Engineers, Inc., Tulsa, Oklahoma as the most highly qualified and responsive firm.
ENGINEERING AGREEMENT /SCOPE OF WORK:
Following is the scope of work for this project:
• Topographical and Property Surveying;
• Conceptual Plan and Design Report, including estimate;
• 30%,60%,90% and Final Design plans
• Utility Relocation Coordination
• Assistance during Bidding
• Construction Administration Services (Inspection by the City of Owasso, this
item is to be available for questions on intent and the review and approval of
submittals during construction)
• As -built Plan Preparation
On February 4, 2016, City staff and McClelland Consulting Engineers, Inc., came to an
agreement relating to the engineering service fee. If approved, cost of engineering services will
be a lump sum amount of $360,000 or 6.8% of the estimated construction cost.
FUNDING:
Funding for the engineering services is included in the Capital Improvement Fund Budget,
RECOMMENDATION:
Staff recommends approval of an Agreement for Engineering Services for the North Garnett,
between East 106th Street North to East 116th Street North Roadway Improvements with
McClelland Consulting Engineers, Inc., in the amount of $360,000 and authorization for the
Mayor to execute the agreement.
ATTACHMENTS:
Location Map
Engineering Agreement/ Exhibits
fawl /111111112 milli ■11111► 11111%
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CITY OF OWASSO GARNETT ROAD
P.O. 180, IMPROVEMENTS
Owasso, OK K 74055
918.272.4959 FROM E 106th STREET N
www.cityofowasso.com
to E 116th STREET N
LOCATION MAP 1 wm/2m
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
Garnett Road: 106th Street North to 116u, Street North
Roadway Widening and Reconstruction Project
THIS AGREEMENT, made and entered into this day of , 2016 between the
City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to
as CITY, and McClelland Consulting Engineers, Inc., hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to construct the North Garnett Road, East 106u, Street North
to East 116th Street North Widening and Reconstruction Project, hereinafter referred to as
the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through Owasso Capital Improvement
funds;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION, which is attached hereto and incorporated by reference as part of
this AGREEMENT.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment E,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with the
applicable laws and regulations published and in effect at the time of performance of
the SERVICES. The PROJECT shall be designed and engineered in a good and
workmanlike manner and in strict accordance with this AGREEMENT. All
engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C4
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's persormel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and /or execution. These conditions and cost /execution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the
PROJECT was finally constructed. ENGINEER is not responsible for any
errors or omissions in the information from others that are incorporated into
the record drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the
sealed and signed hard copies. Computer - generated drawing files furnished
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
8. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
be made on the basis of qualifications and experience as a Professional
Engineer.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS G2
9. LIABILITY AND INDEMNIFICATION.
9.1. ENGINEER shall defend and indemnify CITY from and against legal liability
for damages arising out of the performance of the SERVICES for CITY,
including but not limited to any claims, costs, attorney fees, or other
expenses of whatever nature where such liability is caused by the negligent
act, error, or omission of ENGINEER, or any person or organization for
whom ENGINEER is legally liable. Nothing in this paragraph shall make the
ENGINEER liable for any damages caused by the CITY or any other
contractor or consultant of the CITY.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
10. CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1. CITY agrees to include in all construction contracts the provisions of Articles
7.1, and 7.2, and provisions providing contractor indemnification of CITY
and ENGINEER for contractor's negligence.
10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER
as additional insureds on the contractor's general liability insurance policy.
11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
12. INSURANCE.
12.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
12.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the
aggregate, and with property damage limits of not less than $100,000
for each occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each
accident and with property damage limits of not less than $100,000
for each accident.
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not
less than $100,000 for each occurrence.
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions
SERVICES WITH EXHIBITS C3
coverage to be for a minimum of $1,000,000, deductibles subject to
approval by CITY.
12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a
suspended project, ENGINEER's contract price and schedule shall be
equitably adjusted.
15. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: MCCLELLAND CONSULTING ENGINEERS, INC.
4606 S. Garnett Road, Suite 401
Tulsa, OK 74146
Attention: David R. Cross, P.E., Branch Manager
To CITY: CITY OF OWASSO
301 W 2nd Avenue
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered
to be in default of this AGREEMENT if delays in or failure of performance shall be
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -4
due to forces which are beyond the control of the parties; including, but not limited
to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
17. SEVERABILITY' If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments
A, B, C, D, and E and represents the entire and integrated AGREEMENT between
the parties; and supersedes all prior negotiations, representations, or agreements
pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may
make or approve changes within the general Scope of Services in this AGREEMENT.
If such changes affect ENGINEER's cost of or time required for performance of the
services, an equitable adjustment will be made through an amendment to this
AGREEMENT. This AGREEMENT may be amended only by written instrument
signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the
matter may, in the Director's discretion, be referred to the City Manager for
resolution. Regardless of these procedures, neither party shall be precluded from
exercising any rights, privileges or opportunities permitted by law to resolve any
dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff initially and
montly thereafter and will be available for public meetings and City of Owasso
presentations.
22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated David R. Cross as Project Manager for the PROJECT. ENGINEER agrees
that no change will be made in the assignment of this position without prior
approval of CITY.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS G5
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
ENGINEER
Date: 3 -
APPROVED: CITY OF OWASSO, OKLAHOMA
City Clerk Mayor
Date
APPROVED AS TO FORM:
City Attorney
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS G8
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
Garnett Road: 106th Street North to 116"1 Street North
Roadway Widening and Reconstruction Project
Scope of Project
Attachment A
SCOPE OF PROTECT. The PROJECT shall consist of the design and preparation of
construction documents for four -lane divided boulevard improvements, including left -turn
lanes, bike lanes, sidewalks, and landscaped medians, for the reconstruction of N. Garnett
Road beginning at the north end of the concrete 5 -lane curb section approximately 450 feet
north of the intersection of E. 106th Street North and extending north to approximately 250
feet south of E. 116th Street North in northwest Owasso, Oklahoma.
The ENGINEER will perform all engineering and drafting services required to prepare
complete detailed roadway and roadway related construction plans, specifications, and
bidding documents for the widening and reconstruction of the project. Included in the
roadway design are grading, drainage, surfacing, signing and striping, landscaping,
lighting, and traffic control during construction. The roadway will be open to local traffic
during construction. The project includes design of a new 12 -inch PVC water line for the
length of the project to replace the existing 10" AC water line. Sanitary sewer crossings will
be analyzed to determine if they need to be replaced or relocated and if needed design of
the sanitary sewer crossings will be included in the project. All water, sanitary sewer, and
storm sewer design plans will be incorporated into the roadway design plans so that the
construction can be completed in conjunction with the roadway construction.
All design will be in English units in accordance with the current'Oklahoma Department of
Transortation (ODOT) Design Manual','AASHTO Policy on Geometric Design of
Highways and Streets', the 'Manual on Uniform Traffic Control Devices (MUTCD)', and
City of Owasso Standards.
The construction documents will be prepared utilizing the CITY of Owasso and Oklahoma
Department of Transportation standard drawings, details, and specifications.
The PROJECT will be funded by the CITY of Owasso. The CITY of Owasso will advertise,
bid, and administer the PROJECT'S construction.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS G7
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
Garnett Road: 106th Street North to 1161 Street North
Roadway Widening and Reconstruction Project
Scope of Services
Attachment B
The services to be performed by the ENGINEER under this AGREEMENT will consist of
providing civil engineering services for the SCOPE OF PROTECT presented in Attachment
A, as directed by the City by a notice to proceed or in a work order.
Further, it is understood and agreed that the date of beginning, rate of progress, and the
time of completion of the work to be done hereunder for each assignment are essential
provisions of this AGREEMENT; and it is further understood and agreed that the work
embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and
receipt of Notice to Proceed. It is further understood that all reviews and conceptual
designs will be prepared in accordance with the City of Owasso design criteria and
specifications for construction.
B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, the
following tasks:
B.1a) CONCEPTUAL DESIGN REPORT (30 %)
B.1.a) 1. Attend Initiation meeting with City staff.
B.1.a) 2. Perform all field surveys required for design of the PROJECT as
well as all section surveys required for establishing control.
Control points will be established for use during construction.
Protected vertical and horizontal control points will be
established at an interval of approximately 500 feet, and
permanent benchmarks shall be established within 200 feet of
each end of the project. Existing control points will be utilized
where possible. The survey will include:
• Identification of property lines and ownerships
• Topographic & Utility locations.
• Contours of 1.0 -foot interval unless otherwise specified
• Finish Floor elevations of adjacent buildings at entrances
• Provide survey in .dwg format to CITY
B.1.a) 3. Conduct geotechnical investigation and submit a geotechnical
report including pavement design.
B.1.a) 4. Prepare conceptual drainage design of the PROJECT.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS G8
Attachment B (con't)
B.l.a) 5. Prepare preliminary hydraulic studies and preliminary Hydraulic
Report for the proposed reinforced concrete box at Unnamed
Creek approximately 200 feet south of 109th Street North. The
hydraulic studies include updates to the existing hydraulic model
and analysis of a maximum of three (3) alternatives.
B.l.a) 6. Prepare conceptual design drawings, opinions of probable
construction costs, and Conceptual Design Report. The report
will include a cost comparison for concrete and asphalt
alternatives.
B.1.b) PRELIMINARY DESIGN PHASE (60 %)
13.1.b) 1. Finalize Conceptual Design Report by addressing City's
comments.
B.1.b) 2. Prepare Preliminary Design (60 %) of the proposed PROJECT.
13.1.b) 3. Coordinate preparation of Right -of -Way and easement legal
descriptions/ exhibits and staking of right -of -way and easement
corners in field. Includes up to twenty six (26) property reports
for surface rights (does not include mortgages and liens) and fifty
two (52) descriptions/ exhibits for parcels or temporary easements
required for the PROJECT. Right -of -Way acquisition is not
included in this contract.
B.1.b) 4. Finalize hydraulic studies and Hydraulic Report for the proposed
reinforced concrete box at Unnamed Creek approximately 200 feet
south of 109th Street North. Prepare and submit a nationwide 404
permit application for the proposed reinforced concrete box.
B.Lb) 5. Prepare construction drawings for the proposed improvements
including plans, profiles, cross - sections, and details in AutoCAD
format.
13.1.b) 6. Prepare preliminary construction cost estimates from conceptual
opinions of probable construction costs.
B.l.b) 7. Prepare and deliver 60% Preliminary Design Submittal to City for
review and comment in 11 -inch by 17 -inch hardcopy format.
B.Lb) 8. Provide a 60% plan set to each utility located within the limits of
the PROJECT and initiate utility relocation coordination.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C.9
Attachment B (con't)
B.l.b) 9. Prepare exhibits for and participate in the Design Public Hearing.
Prepare a Public Hearing Report listing questions raised and
providing responses to each.
B.1.c) FINAL CONSTRUCTION DOCUMENTS (90/100 %)
B.l.c) 1. Prepare Final Design (90 %) and construction documents for the
proposed roadway, drainage, City waterline, landscape, and
lighting
B.1.c) 2. Prepare special provisions to modify CITY standard construction
specifications if required.
B.1.c) 3. Update construction cost estimates to reflect final construction
documents.
B.1.c) 4. Finalize Construction Documents based upon City 90% review
comments. Submit final documents to City for approval.
Coordinate with City to obtain their approval of PROJECT as
required.
B.1.c) 5. Provide a 90% plan set to each utility located within the limits of
the PROJECT. Coordinate utility meetings with all utilities
impacted by the PROJECT and written verification of no impact
from utilities located within the PROJECT but not impacted by
the PROJECT.
B.1.d) LIMITED BIDDING ASSISTANCE SERVICES
B.1.d) 1. Answer Contractor questions forwarded during bidding period
and attend Pre -Bid Conference. Prepare Bid Tabs and Letter of
Award Recommendation.
B.1.e) LIMITED CONSTRUCTION PHASE SERVICES
B.1.e) 1. Attend Pre -Work Conference, answer RFIs, prepare change order
items, review and approve contractor submittals and visit site
when requested by City of Owasso. Attend substantial
completion meeting and prepare Record Drawings.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -10
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
Garnett Road: 106th Street North to 116"' Street North
Roadway Widening and Reconstruction Project
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
C_1 Reports, Records, etc: To furnish, as required by the work, and not at the expense of
the ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT
C.1.2 Standard construction drawings and standard specifications
C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C_2 Access: Provide access to public and private property when required in
performance of ENGINEER's services.
C.3 Staff Assistance: Designate the City Engineer (or another individual designated in
writing) to act as its representative in respect to the work to be performed under this
AGREEMENT, and such person shall have complete authority to transmit
instructions, receive information, interpret and define CITY'S policies and decisions
with respect to materials, equipment, elements and systems pertinent to the services
covered by this AGREEMENT.
C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
Attachment B. Further, CITY will furnish assistance as required in obtaining
locations of other utilities, including excavations to determine depth.
C.3.2 Furnish legal assistance as required in the preparation of bidding,
construction and other supporting documents.
C4 Review: Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -11
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
Garnett Road: 106" Street North to 116U Street North
Roadway Widening and Reconstruction Project
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as the work progresses; and within 30
calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon
percent complete at the time of billing. Invoices shall be accompanied by such
documentation as the CITY may require in substantiation of the amount billed.
D.1 Total Compensation: For the work under this project the total maximum billing
including direct costs and subconsultant services shall be Three Hundred Sixty
Thousand Dollars ($360,000.00) which amount shall not be exceeded without further
written authorization by CITY.
D.2 The method for determining compensation will be lump sum as negotiated and
defined below:
D.2.1 "Lump Sum' will be the total compensation paid to the Consultant for
services rendered. The Lump sum will include all cost to the Consultant
including labor, overhead, material, travel, Sub - Consultant administrative
fees on professional services sub - contracted to others, and other direct costs
in the conduct of the work.
DA Additional Services: Unless otherwise provided for in any accepted and authorized
proposal for additional services, such services shall be compensated for on the same
basis as provided for in Attachment D.
D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid
for services performed to the effective date of termination.
D.6 Conditions of Payment
D.6.1 Progress payments shall be made in proportion to services rendered and
expenses incurred as indicated within this AGREEMENT and shall be due
and owing within thirty days of ENGINEER'S submittal of his progress
payment invoices.
D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written
notice to CITY, request renegotiation of compensation.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -12
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
Garnett Road: 106th Street North to 116th Street North
Roadway Widening and Reconstruction Project
Schedule
Attachment E
E. SCHEDULE. The schedule for general engineering services for the PROJECT is
provided as follows:
E.1. Notice to Proceed: March 21st, 2016
E.2. Substantial Completion: October 26th, 2016
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -13
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North Gumea Road Widening Project 106th Street North to 116th Street North
City W Owasso
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Task Name
Pm1ac1 Duration
Duration
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Finish
March 2016 Apn12016 A�v2016
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14 days.
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60 days
Fri 673716
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ENGINEERING CONTRACT COST ESTIMATE
Garnett Road from 106th Street North to 116th Street North
Geotechnical
Roadway & Drainage:
Water & Sanitary:
Surveying:
Property Reports:
Total:
(MCE)
$
9,800.00
Lump Sum
(MCE)
$
208,400.00
Lump Sum
(MCE)
$
99,800.00
Lump Sum
(MCE)
$
44,000.00
Lump Sum
(Tulsa Abstract
$
7,800.00
26 Reports @
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$300 Per Report
00
Prepared by Steven Hollabaugh 3!312016 Page 1
The Cily Wit lout Limifs.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: East 761h Street North Roadway Improvements Project
Finance Agreement with ODOT
DATE: March 11, 2016
BACKGROUND:
In May 2013, the City of Owasso approved an engineering agreement with Poe & Associates,
Inc., and the Oklahoma Department of Transportation for the engineering survey, design and
NEPA clearance for 761h Street North from US Hwy 169 frontage road to North 129'11 East Avenue.
Since then, the engineering design is at 75% completion and the NEPA is awaiting final approval.
After Federal approval of the NEPA document, right -of -way acquisition will commence, followed
by utility relocation and roadway construction. ODOT sent City of Owasso a final financial
agreement for the work to be performed. The agreement and subsequent invoice for the right -
of -way portion of the project is prepared for Council approval.
FINANCE AGREEMENT:
ODOT has prepared a Project Maintenance, Financing and Right -of -Way Agreement identifying
responsibilities of City of Owasso on this project. Costs of right -of -way acquisition, utility relocation
and roadway construction are highlighted in the agreement. ODOT is responsible for 80% of
eligible costs and the City of Owasso is responsible for 20% of the eligible costs. Non - eligible
project costs will be the responsibility of the City of Owasso. None have been determined at this
time.
The costs are based on estimates provided by our consultants and utility companies. City of
Owasso will provide the remaining 20 %. The current cost breakdown, based on the most recent
estimates, is as follows:
TOTAL ODOT (80 %) City of Owasso (20 %)
Construction
$4,750,000
$3,800,000
$950,000
Right -of -Way
$1,600,000
$1,280,000
$320,000
Utilities
$1,600,000
$1,280,000
$320,000
Total
$7,950,000
$6,360,000
$1,590,000
ODOT INVOICE:
Per the agreement, the City of Owasso is responsible for 20% of the eligible costs. Funds for right -
of -way acquisition are to deposited with ODOT upon execution of the Agreement. ODOT has
issued an invoice for $320,000 for the local match requirement to pay for right -of -way and utility
easements. Funds for the remainder of the costs (utility relocation and construction) will come
as each previous phase nears completion.
FUNDING:
Funding of the City's portion of this project is included in the Capital Improvements Fund,
RECOMMENDATIONS:
Staff recommends approval of the Project Maintenance, Financing and Right -of -Way
Agreement between the City of Owasso and the Oklahoma Department of Transportation for
the 76th Street North Improvements Project and authorization of the Mayor to execute the
agreement.
Staff recommends authorization for payment to ODOT in the amount of $320,000 for the local
match requirement of 20% to pay for right -of -way and utility easements.
ATTACHMENTS:
Location Map
Project Maintenance, Financing and Right -of -Way Agreement
ODOT Invoice
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PROPOSED ROADWAY IMPROVEMENTS CITY OF OWASSO
4111•013
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PROJECT LIMITS
P.O. Box 180
0 Owasso, OK 74055
North
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PROJECT MAINTENANCE, FINANCING, AND RIGHT -OF -WAY AGREEMENT
BETWEEN
THE OKLAHOMA DEPARTMENT OF TRANSPORTATION
AND
THE CITY OF OWASSO
This Project Agreement ( "Agreement') is made by and between the Oklahoma Department of
Transportation, hereinafter referred to as the "Department," and the City of OWASSO, hereinafter
referred to as the "City," which may be referred to collectively as the "Parties," for the following
intents and purposes and subject to the following terms and conditions, to wit:
WITNESSETH
WHEREAS, the Department is charged under the laws of the State of Oklahoma with
construction and maintenance of State Highways; and,
WHEREAS, the Department is, by terms of agreements with the Federal Highway
Administration, responsible for the management and construction of certain federally funded projects
within the corporate limits of cities within the State of Oklahoma; and,
WHEREAS, the City has been identified as the beneficiary and sub - recipient of such federally
funded project; and,
WHEREAS, receipt of the benefits of this project will require that the City assume certain
financial responsibilities; and,
WHEREAS, the City is a municipal corporation created and existing under the constitution
and laws of the State of Oklahoma; and,
WHEREAS, the laws and constitution of the State of Oklahoma impose financial restrictions
on the City and its ability to ensure financial obligations; and,
WHEREAS, the Parties hereto recognize those financial limitations and agree that the
financial obligations assumed by the City, by the terms of this Agreement, are enforceable only to the
extent as may be allowed by law or as may be determined by a court of competent jurisdiction; and,
WHEREAS, it is understood that, by virtue of the Article 10, Section 26 of the Oklahoma
Constitution, the payment of City funds in the future will be limited to appropriations and available
revenues in the then current City fiscal year.
NOW THEREFORE, subject to the limitations hereinbefore described, the Department and
the City do agree as follows:
1. The City requested that certain street improvements be approved by the Oklahoma
Transportation Commission, as were previously programmed by the City and described as
follows:
OWASSO: 76 `h Street North — From US169 to N. 129th Avenue
JP No
Project No
Work Type
Description
29326(04)
J2- 9326(004)IG
GRADE,
DRAIN,BRIDGE,
OWASSO, 76TH STREET NORTH - FROM US169 TO N 129TH E
SURFACE
AVENUE(CONSTRUCTION)
29326(06)
STP- 272B(131)IG
RIGHT OF WAY
OWASSO: 76TH STREET NORTH - FROM US169 TO N 129TH E
AVENUE(RW FOR 2932604)
29326(07)
32- 9326(007)IG
UTILITIES
OWASSO: 76TH STREET NORTH - FROM US169 TO N 129TH E
AVENUE(UT FOR 2932604)
2. The City has prepared, or caused to be prepared, plans for construction of this federal -aid
project and agrees that all construction shall be in conformance with the furnished plans, which
are incorporated with and made part of this Agreement.
3. The City agrees that the furnished plans are, at a minimum, in conformance with the Oklahoma
Department of Transportation 2009 Standard Specifications for Highway Construction.
4. A. The City shall be responsible for furnishing all right -of -way for this federal -aid project
in compliance with all applicable laws, federal regulations, and guidelines established by the
USDOT's FHWA's Office of Real Estate Services, including 42 USC, Chapter 61 (The
Uniform Act) and 49 CFR Part 24, (Uniform Relocation Assistance and Real Property
Acquisition For Federal and Federally Assisted Programs), as well as applicable State Statutes,
Oklahoma Administrative Codes, and Department Policy; free and clear of all obstructions and
encroachments; and that the City shall, at its sole expense, maintain the project after
construction.
B. The City shall keep all permanent right -of -way shown on said plans free from any
encroachment and take immediate action to effect the removal of any encroachments upon
notification by the Department, including all necessary legal action when required.
C. The City shall acquire all right -of -way, if any, be responsible for the total costs for
removing and relocating outdoor advertising signs and for the relocation assistance payments to
persons displaced by reason of the acquisition of right -of -way and be responsible for the
removal or relocation of all utility lines on public or private rights -of -way to accommodate the
construction of this project, and comply with these additional requirements:
Transmit copies of the instruments, including all deeds and easements, to the
Department prior to the advertisement of bids for construction.
2. Comply with the provisions of 42 U.S.C.A. § 4601 -4655 and 23 U.S.C.A. § 323
(as amended) and, further comply with 49 C.F.R. Part 24 in the acquisition of all
necessary right -of -way and relocation of all displacees.
3. Convey title to the State of Oklahoma on all tracts of land acquired in the name
of the City if the project is located on the State Highway System,
D. If the acquisition of right -of -way for this project causes the displacement of any person,
business or non -profit organization, the City will provide and be responsible for the Relocation
Assistance Program and for all cost associated with the relocation assistance payments. The
Department will supply a list of approved service providers qualified to administer the
Relocation Assistance Program. The City agrees to employ a service provider from the
approved list and comply with all applicable rules, regulations, statutes, policies and procedures
of both the United States and the State of Oklahoma. Before any relocation assistance
payments are made, (if applicable), all files with parcels requiring relocation shall be audited by
the Department. The Department shall be notified in writing within seven (7) days of the date
of the offer to the property owner on any parcel which will require relocation assistance.
Written notifications of offers to acquire shall be addressed to Project Manager, Right -of -Way
Division, Oklahoma Department of Transportation, 200 N. E. 21st Street, Oklahoma City,
Oklahoma 73105.
5. The City agrees to the location of the subject project and acknowledges receipt of and adopts
the plans for said project as the official plans of the City for the streets, boulevards, arterial
highways and /or other improvements contained therein; and further, the City affirmatively
states that is has fully and completely examined these plans and does hereby warrant to the
Department, the City's complete satisfaction with these plans and the fitness of the plans to
construct aforesaid project.
6. A. The City certifies that the project design plans comply, and the project when completed
will comply, with the requirements of the Americans with Disabilities Act (ADA) of 1990 (42
U.S.C. §§ 12101 — 12213), 49 CFR Parts 27, 37 and 38 and 28 CFR parts 35 and 36. The City
shall be exclusively responsible for integrated ADA compliance planning for all City streets,
sidewalks and other facilities provided for public administration, use and accommodation,
which is required of recipients and sub - recipients by 49 CFR § 27.11. State highways
continued through corporate limits of the City shall be included in the City's comprehensive
compliance plans.
B. The CITY agrees to comply with the The Americans with Disabilities Act
Non - Discrimination Clause which is incorporated into this agreement as the attached ADA
Exhibit.
7. The Parties hereto agree to comply with all applicable laws and regulations meeting
Environmental Protection Agency (EPA) requirements for pollution prevention, including
discharges from storm water runoff on this project. The Department shall require the
contractor who may be awarded the project to meet all Oklahoma Department of
Environmental Quality (ODEQ) requirements for storm water runoff on this project. It is
agreed that the project plans and specifications, required schedules for accomplishing the
temporary and permanent erosion control work, the Storm Water Management Plan (SWMP)
sheet and appropriate U.S. Geological Survey (USGS) topographic map contained in the plans
constitute the SWMP for the project described previously in this document. Further, if
required, the Department shall require the contractor to file a Notice of Intent (NOI) for storm
water discharges associated with construction activity under the Oklahoma Pollutant
Discharges Elimination System (OPDES) General Permit with ODEQ, which authorizes the
storm water discharges associated with construction activity from the construction site, and to
develop, if required, a Storm Water Pollution Prevention Plan (SWPPP).
8. That prior to the advertising of the project for bids (as to that part of the project lying within the
present corporate limits) it will:
(a) Grant to the Department and its contractors, the right -of -entry to all existing streets,
alleys, and City owned property when required, and other rights -of -way shown on said plans.
(b) Remove at its own expense, or cause the removal of, all encroachments on existing
streets as shown on said plans, including all signs, buildings, porches, awnings, porticos,
fences, gasoline pumps and islands, and any other such private installations. Said removal shall
be accomplished immediately on execution of this agreement and shall include necessary legal
action where required.
(c) To prohibit parking on that portion of the project within the corporate limits of the City,
except as may be indicated in the plans or hereafter approved by agreement with the
Department. The City further agrees not to install, or permit to be installed, any signs, signals
or markings not in conformance with the standards approved by the Federal Highway
Administration and Manual on Uniform Traffic Control Devices (MUTCD).
(d) Comply with the Department's standards for construction of driveway entrances from
private property to the highway, in accordance with the Department's manual entitled "Policy
on Driveway Regulation for Oklahoma Highways ", Rev. 5/96, 69 O.S. (200 1) § 1210.
(e) Maintain all right of way acquired for the construction of this project, as shown on said
plans, in a manner consistent with applicable statutes, codes, ordinances and regulations of the
Department and the State of Oklahoma.
(f) The City shall have the authority pursuant to 69 O.S. 2001 § 1001 and 69 O.S. 2001 §
1004 to sell any lands, or interest therein, which were acquired for highway purposes as long as
such sale is conducted in accordance with the above cited statutes. Prior written approval by
the Chief, Right -of -Way Division for the Department shall be required before any sale is made.
9. The City further agrees and warrants to the Department that, subsequent to the construction of
said project, the City will:
a. Erect, maintain and operate traffic control devices, including signals, signs and
pavement markings only in accordance with 47 O.S. 2011 §§ 15 -104- 15 -106, and
subject to agreement of the Department:
1) In the event that any traffic signal installed hereunder is no longer needed for the
purposes designated herein, then the traffic signal installed hereunder shall not
be removed by the City to any other point other than that which is approved by
the Department prior to such removal.
2) In the event there is no mutually agreed location for the reinstallation, the City
will assume complete ownership of the equipment following removal if the
installation is ten (10) years old or older. If the installation is less than ten (10)
years old and:
a) In the event City desires total ownership of the equipment, the City shall
reimburse the Department the original federal funding percentage share
for the original equipment cost only, amortized for a ten (10) year
service life, interest ignored, and assuming straight line depreciation.
b) In the event the City does not desire total ownership of the equipment,
the City shall sell the equipment at public auction to the highest bidder.
The City shall reimburse the Department the original federal funding
percentage share of the proceeds of such sale.
b. Subject to agreement with the Department, regulate and control traffic on said project,
including but not limited to, the speed of vehicles, parking, stopping and turns only in
accordance with 47 O.S. 2011 §§ 15 -104- 15 -106, and to make no changes in the
provisions thereof without the approval of the Department. It shall be the responsibility
of the City to notify the Department of any changes necessary to ensure safety to the
traveling public.
C. Maintain all drainage systems and facilities constructed, installed, modified or repaired
in conjunction with this project or as may be otherwise necessary to ensure proper
drainage for road surfaces constructed under the terms of this Agreement.
d. Maintain all curbs and driveways abutting road surfaces constructed under the terms of
this Agreement and all sidewalks adjacent thereto.
e. Maintain all right -of -way areas adjacent to road surfaces, including erosion control and
period mowing of vegetation, in a manner consistent with applicable codes, ordinances
and regulations.
f. Make ample provision annually for proper maintenance of items heretofore delineated
as the responsibility of the City, including the provision of competent personnel and
adequate equipment, and specifically, to provide all required special maintenance of the
project during the critical period immediately following constructions.
g. Keep all permanent right -of -way shown on said plans free from any encroachment and
take immediate action to effect the removal of any encroachments upon notification by
the Department.
h. For any portion of the project encompassed under this agreement that is part of the State
Highway System, the City shall maintain all that part of said project within the
corporate limits of the City between the gutter lines and the right -of -way lines, and if no
gutter exists, between the shoulder lines and the right -of -way lines, including storm
sewers, all underground facilities, curbs and mowing, all in accordance with 69 O.S.
Stipp. 1994 §901 and all other applicable law.
10. The City further agrees and warrants to the Department concerning any sign and highway
facility lighting included as part ofthis project:
a. The City will, upon notice from the Department Engineer, provide at its own expense
all required electrical energy necessary for all preliminary and operational tests of the
highway lighting facilities.
b. Upon completion of the construction of said project, the City will be responsible for the
maintenance and cost of operation of these highway lighting facilities, including all
appurtenances thereto and including the sign lighting facilities.
C. It is specifically understood and agreed that the highway lighting and sign lighting
facilities specified hereunder shall be continuously operated during the hours of
darkness, between sunset and sunrise, and shall not be altered, removed or be allowed to
cease operation without the mutual written consent of the Department and the City.
d. The City agrees to provide, on a periodic schedule, an inspection, cleaning and re-
lamping maintenance program to assure the maximum efficiency of the highway
lighting facilities.
e. In the event that the highway lighting facilities installed hereunder are no longer needed
for the purposes designated herein, then the highway lighting facilities installed
hereunder shall not be removed by the City to any point other than which is approved
by the Department prior to such removal.
f In the event there is no mutually agreed location for reinstallation, the City will assume
complete ownership of the equipment following removal if the installation is twenty
(20) years old or older. If the installation is less than twenty years old and:
1) In the event the City desires total ownership of the equipment, the City shall
reimburse the Department the original federal funding percentage share of the
original equipment costs only, amortized for a twenty (20) year service life,
interest ignored, and assuming straight line depreciation.
2) In the event the City does not desire total ownership of the equipment, the City
shall sell the equipment at public auction to the highest bidder. The City shall
reimburse the Department the original federal funding percentage share of the
proceeds of such sale.
11. The City agrees, affirms and warrants to the Department that the City will be responsible,
during the period of construction, for any repairs or maintenance to the approved detour route
or any other street which may be required as a result of additional traffic.
12. The City agrees to comply with Title VI of the Civil Rights Act of 1964, 78 O.S. § 252.42, 42
U.S.C. §§ 200d et seq., and all requirements imposed by or pursuant to 49 CFR, Part 21,
"Nondiscrimination in Federally Assisted Programs of the Department of Transportation —
Effectuation of Title VI of the Civil Rights Act of 1964."
13. The City agrees that it will, by resolution, duly authorize the execution of this Agreement by
the proper officials and attach copies of such resolution to this Agreement.
14. To the extent permitted by the Oklahoma Governmental Tort Claims Act, Title 51 Oklahoma
Statutes, Sections 151 et seq. and by Oklahoma Constitution Article 10, section 26 and as
otherwise permitted by law, the City shall indemnify and save harmless the Department, it's
officers and employees, and shall process and defend at its own expense all claims, demands, or
suits whether in law or equity brought against the City or the Department arising from the
City's execution, performance, or failure to perform, and provisions of this agreement or
alleged negligence in the location, design, construction, operation, or maintenance of a portion
of the City Street System within the corporate limits of the City. Provided, nothing herein shall
require the City to reimburse the Department for damages arising out of bodily injury to
persons or damage to property caused by or resulting from the sole negligence of the
Department. When any alleged act, omission, negligence, or misconduct may be subject to the
limitations, exemptions, or defenses which may be raised under the Oklahoma Governmental
Tort Claims Act, 51 O.S. § 151 et seq., all such limitations, exemptions, and defenses shall be
available to and may be asserted by City. No liability shall attach to the Department except as
expressly provided herein.
15. A) 29326(04) — ELIGIBLE CONSTRUCTION COSTS
Based on estimated total construction and assumed 10% contract administration costs of
Four - Million- Tliree- Huundred- Forty - Thousand - Dollars ($4,750,000):
- 80% Federal STP funds allocated to INCOG, currently estimated at Three- Million- Eight-
Hundred - Thousand- Dollars ($3,800,000) shall be provided for eligible, federally
participating construction and contract administration costs.
- 20% City funds provided by the City of OWASSO, estimated at Nine- Hundred- Fifty-
Thousand- Dollars ($950,000) shall be provided as matching funds for the eligible federally
participating construction and contract administration costs. The CITY shall also provide
100% of any non - participating costs, estimated at Zero Dollars (SO). Total City funds are
currently estimated at Nine- Hundred- Fifty - Thousand- Dollars ($950,000). Estimated CITY
finds shall be placed on deposit with the DEPARTMENT upon execution of this agreement
and upon receipt by the CITY of the DEPARTMENT'S invoice. CITY funds shall be due
prior to advertising the project for bid.
B) 29326(06) — ELIGIBLE RIGHT -OF -WAY COSTS
Based on estimated Right-of-Way Acquisition costs of One- Million- Six- Hzrndred- Thousand-
Dollars ($1,600,000):
80% Federal STP funds allocated to 1NCOG, currently estimated at One- Million -Tmo-
Hundred- Eighty- Thousand Dollars ($1,280,000) shall be provided for eligible, federally
participating Right -of -Way costs.
- 20% City funds provided by the City of OWASSO, estimated at Three- Hundred- Tiventy-
Thousand Dollars ($320,000) shall be provided as matching finds for the eligible federally
participating Right -of -Way costs. The CITY shall also provide 100% of any non-
participating Right -of -Way costs, estimated at Zero Dollars ($0). Total City funds are
currently estimated at Three - Hundred - Twenty- Thozsand Dollars ($320,000). Estimated
City funds shalt be placed on deposit with the DEPARTMENT upon execution of this
agreement and upon receipt by the CITY of the DEPARTMENT's invoice.
C) 29326(07) — ELIGIBLE UTILITY RELOCATION COSTS
Based on estimated Utility Relocation costs of One- Million- Six- Hzrndred- Thozsand Dollars
($1,600,000):
- 80% Federal STP funds allocated to INCOG, currently estimated at One- Million -Two-
Flundred- Eighty - Thousand Dollars ($1,280,000) shall be provided for eligible, federally
participating Utility Relocation costs.
- 20% City funds provided by the City of OWASSO, estimated at Three- Hundred- Tivenly-
Thousand Dollars ($320,000) shall be provided as matching funds for the eligible federally
participating Utility Relocation costs. The CITY shall also provide 100% of any non-
participating Utility Relocation costs, estimated at Zero Dollars ($0). Total City funds are
currently estimated at Three - Hundred - Twenty- Thozsand Dollars ($320,000). Estimated
City funds shall be placed on deposit with the DEPARTMENT upon execution of this
agreement and upon receipt by the CITY of the DEPARTMENT's invoice.
16. It is understood by the City and the Department that the funding participation stipulated herein
may be altered due to bid prices, construction supervision costs and non - participating costs
incurred during construction. The City will be responsible for payment of estimated local
funding prior to advertising the project for bid. Upon final acceptance of this project, the
amount of federal funds and the amount previously deposited by the City will be deducted from
the total cost and a refund will be made by the Department to the City or additional funding
will be requested from the City. The City agrees to make arrangements for payment of any
Department invoice within 45 days of receipt.
17. It is understood by the City that only those DEPARTMENT administered funding sources
specified in Paragraph 15 of this agreement shall be made available for the financing of this
project. All other costs are the responsibility of the CITY.
18. Upon approval of this Agreement and the plans, specifications and estimates by the Department
and the Federal Highway Administration, if applicable, the Department shall agree to advertise
and let the contract for this project in the usual and customary legal manner. It is agreed that
the project herein described is proposed to be financed as previously set forth, and that this
Agreement, all plans, specifications, estimates of costs, acceptance of work, payments and
procedures in general hereunder are subject in all things at all times to all federal laws,
regulations, orders and approvals as may be applicable hereto.
19. The Department agrees to construct said project in strict accordance with the plans furnished
and approved by the City, provided that upon consultation with and agreement by the City, the
Department shall have the right to make such changes in the plans and specifications as are
necessary for the proper construction of the project. The Department shall provide competent
supervision at all times that the work is in progress. The City shall have inspectors on the
project site as the City determines necessary to ensure construction of the project to the
satisfaction of the City and shall have representatives available for consultation with the
Department representatives to cooperate fully to the end of obtaining work strictly in
accordance with the City's approved plans and specifications.
20. The City agrees that it will intervene as a party defendant in all actions where a contractor may
allege delay due to failure of the City to accomplish timely utility relocations, site conditions
which are not represented on the plans or plan errors which impact on project constructability,
whether in the District Court or in an alternative dispute resolution forum, will defend all such
actions and will pay all damages relating to delay as may be assessed by such court or
alternative dispute resolution forum against the City for its adjudged failure.
21. Failure by the City to fulfill its responsibilities under this Agreement will disqualify the City
from future participation in any Federal -aid project. Federal funds are to be withheld until such
time as the deficiencies in regulations have been corrected or the improvements to be
constructed under this Agreement are brought to a satisfactory condition of maintenance.
22. It is further specifically agreed between the City and the Department that the project will be
built in accordance with the plans and specifications, and upon final acceptance by the City and
the Department of this project, the City does hereby accept full, complete and total
responsibility for maintenance of this project as provided in this Agreement. The City does not
waive any rights against any contractor(s) with respects to defects, hidden or otherwise, in
materials or workmanship. The City does not, pursuant to this provision or any other provision
in this Agreement, waive its sovereign immunity or any exemption from, exception to or
limitation of liability as provided in the Governmental Tort Claims Act.
23. The Secretary of the Department may terminate this Agreement in whole or, from time to time,
in part whenever:
a. The requisite federal funding becomes unavailable through failure of appropriation or
otherwise.
b. The contractor is prevented from proceeding with the work as a direct result of an
Executive Order of the President with respect to the prosecution of war or in the interest
of national defense or an Executive Order of the President or Governor of the State with
respect to the preservation of energy resources.
C. The contractor is prevented from proceeding with the work by reason of a preliminary,
special or permanent restraining order of a court of competent jurisdiction where the
issuance of such order is primarily caused by the acts or omissions of persons or
agencies other than the contractor.
d. The Secretary determines that such termination is in the best interest of the State.
IN WITNESS WHEREOF, the Director of the Department of Transportation, pursuant to authority
vested in him by the State Transportation Commission, has hereunto subscribed his name as Director
of the Department of Transportation and the City has executed same pursuant to authority prescribed
by law for the City.
The City, on this of _
day of 20
(SEAL)
ATTEST:
City Clerk
Approved as to Form and Legality:
City Attorney
20, and the Department on the
The City of OWASSO,
an Oklahoma Municipal Corporation
Mayor
STATE OF OKLAHOMA
DEPARTMENT OF TRANSPORTATION
Recommended for Approval
Local Government Division Manager
APPROVED AS TO FORM
AND LEGALITY
General Counsel
Director of Capital Programs
APPROVED
Deputy Director
OKLAHOMA DEPARTMENT OF TRANSPORTATION
INVOICE
Make check PAYABLE and MAIL TO: Oklahoma Department of Transportation
Comptroller Division
200 N. E. 21st Street
Oklahoma City, OK 73105 -3204
To: FITY OF OWASSO Division Invoice No.1 29326(06) -1
301 W. 2nd Ave. Division Name: Local Government
1OWASSO, OK 74055 Date: 2/22/16
76th Street North — From US 169 to N. 129th Avenue
OTAL CONTRACT AMOUNT $1,600,000
(Less 80% Federal Funds) ($1,280,000)
punting Use Only
ration of Copies:
iser
with Payment
m Project File
m Accounting
an Aectg- Invoice File
$320,000
Invoice Total $320,000
CWT -IV 634911/94
The City Wit lout Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Earl Farris
Project Administrator
SUBJECT: FY 2015 -2016 Street Rehabilitation Program - Crack Sealing
DATE: March 11, 2016
BACKGROUND:
Annually, City Council approves a budget which allows for the expenditure of funds to repair or
to perform maintenance on residential and non - residential roadways. Street rehabilitation sites
are evaluated and selected based on a comprehensive assessment of roadway conditions. The
selection process is aimed at maximizing the taxpayer's return on investment by increasing
roadway lifecycle and minimizing future maintenance costs while enhancing overall roadway
driving conditions and public safety.
Based on information gathered from previous years, alternatives have been developed to
further maximize taxpayer funds through the use of the state bid contract pricing for crack
sealing. Crack sealing is a method by which cracks in the streets are cleaned and filled using a
bituminous tar product which seals and extends the life of the road.
Included in the FY 2015 -2016 Street Rehabilitation Program, approximately 520,000 LF of crack
sealing was approved as part of the priority list. Utilizing State Contract SW816, staff anticipates
completing work at $0.48 per Linear Foot.
FUNDING:
Funding for this phase of the FY 2015 -2016 Street Rehabilitation Program is included in the Capital
Improvements Fund as well as from Street Department (1/2 penny sales tax fund). Total funding
available in the FY 2015 -2016 Street Rehabilitation Program is $1,765,975.
RECOMMENDATION:
Staff recommends approval of a purchase in the amount $250,000 for crack sealing for the
Street Rehabilitation Program based on Statewide Bid Contract SW816 pricing.
ATTACHMENTS:
SW816 State Bid Contract for crack sealing
Location Map
State of Oklahoma
Notice of Statewide Contract
Office of Management and Enterprise Services Award
Central Purchasing
Official signed contract documents are on file with DCS- Central Purchasing.
Contract Title: Bituminous Pavement / Crack Joint Sealant
Statewide Contract #: Sw816
Contract Issuance Date: 02/26/13
Total Number of Vendors: 2 (For details see: Vendor Information Sheet)
Contract Period: 02126/13 through 02/25/2014
Agreement Period: 02126113 through 02125116
Authorized Users: All Authorized Users
Contract Priority: Mandatory
Type of Contract: Firm, Flxed.Price
OMES -CP Contact: Lisa Bradley Phone: 1 - 405 - 522 - 4480
Title: SW Initiative Contracting Fax: 1 - 405 - 622 -1037
Officer
Email: Lisa.Bradley @omes.ok.gov
Central Purchasing • Will Rogers Office Building (2401 V. Lincoln Boulevard), Suite 1161 P.O. Box 528803 -Oklahoma City, OK 73152 -8803
Telephone: 4051521 -2110 - Fax: 4051521 -4475 • www.dcs.ok.gov
DCSIPURCHASING - FORM 071 (0112008) PAGE 1 OF 1
State of Oklahoma
Office of Management and Enterprise
Services
Central Purchasing
Statewide Contract Addendum
This addendum is added to and is to be considered part of the subject contract.
Contract Issuance Date: 02 -26 -2013
Statewide Contract #: SW 816
Contract Title: Bituminous Pavement / Crack Joint Sealant
Addendum Date: 02 -08 -2016
Addendum #:
The final renewal option of this contract has been exercised. Both awarded supplies have agreed to extend the contract for an
additional 90 calendar days.
The amended expiration date of this contract shall be 05 -25 -2016.
Keystone Services, Inc.
PO Box 218
Bixby, OK 74008
Vendor ID0 0000073669 1 Contract IDN 0 -3951
918 -366 -4578 1 keystone a oln net
If you have any questions, please contact me
Lisa Bradley, CPO
SW Initiative Contract Officer
ONIES /Central Purchasing Division
405 - 522.4480
Lisa.Bradley�alomes ok�
Paving Maintenance Supply A Division of Craftco, Inc.
6600 N Industrial Blvd
Edmond, OK 73034
Vendor ID6 0000388005 1 Contract IDfl 0 -4059
405 -340 -1438 mcbride(alpmsi- usa.net IChristian.hassiumsi -usa net
Central Purchasing- 5005 N Lincoln: Suite 300 • Oklnhoma City, OK73152 -8803
Telephone: 405 /522 -0955
PURCHASING - FORM 075 (0 9 /1112 01 3)
PAGE 1 OF 1
State of Oklahoma
Office of Management and Enterprise Services Awarded Vendors Information
Central Purchasing
Vendor Name: Keystone Services, Inc.
Vendor Address: Address: P.O. Box 218
City: Bixby
Contact Person Name: John Sherment
Title: President
Email: Keystone @olp.net
Website:
Authorized Location: ❑ Locations list attached as (attachment title)
❑ Address:
City:
PAGE 1 OF 1
Vendor ID#: 0000073669
State: OK Zip Code: 74008
Phone #: 1 - 918 — 366 - 4578
Fax #: 1 - 918 - 366 - 4771
State: Zip Code:
Contract ID #: 0 -3363
Delivery: 45 / 50 Days Minimum Order: N/A
PlCard Accepted: X❑ Yes ❑ No
Other: All Authorized Users
--------------------- ------------------------- ------------- ---- _-------------
Vendor Name: Paving Maintenance Supply Inc
°-------------..--------------------....------
Vendor ID #: 0000298476
Vendor Address: Address: 6600 N Industrial Blvd
City: Edmond
State: OK Zip Code: 73034
Contact Person Name: Ken McBride
Phone #: 1 - 405 - 340 - 1438
Title: Branch Manager
Fax #: 1 - 405 - 340 - 1461
Email: mcbride(a)pmsi- usa.net
Website: www.Pmsi- usa.net
Authorized Location: ❑ Locations listing attached as (attachment title)
❑ Address:
City:
State: Zip Code:
Contract ID #: 0.3364
Delivery: 7131 Days
Minimum Order: N/A
P /Card Accepted: X❑ Yes ❑ No
Other: All Authorized Users
Central Purchasing • Will Rogers Office Building (2401 N. Lincoln Boulevard), Suite 116 / P.O. Box 528803 - Oklahoma City, OK 73152 -8803
Telephone: 405/521 -2110 • Pax: 405/521 -4475 - wwm.dcs.ok.gov
DCSIPURCHASING. FORM 072D (0112000)
• CONTRACT
State of Oklahoma
I
i
VendorlD 0000073669
KEYSTONE SERVICES INC
PO BOX 218
BIXBY OK 74008 -0218
rrnai = i no price is nnat aver aetusimenis
Hard = Apply adjustments regardless of other adjustments
Skip = Skip adjustments If any other adjustments have been applied
liien.*,h �,;y Drin+
Contract lD
Contract Base Pricing
1.42000
16
3012150011000012552
Rate Type Rate Date
0 212 612 01 3 to 02/2512014 USD
SERVICE: Z7 Type B Bituminous
Description:
Contract Maximum
Pavement/Crack Joint Sealant
0.00
0002
Contract Base Pricing
1.42000
17
3012150011000012557
0.00
0.00
SERVICE: Z8 Type B Bituminous
LB
Pavement/Crack Joint Sealant
Contract Base Pricing
1.42000
18
30121500/1000012553
0.00
LB
SERVICE: Z9 Type B Bituminous
0002
PavemenUCrack Joint Sealant
1.00
Contract Base Pricing
1.42000
19
3012150011000012573
0002
SERVICE: Z1 Routing Bituminous
Pavement/Crack Joint Sealant
0.00
0100
Contract Base Pricing
0.17000
20
30121500/1000012574
SERVICE: Z2 Routing Bituminous
1.00
0.00
Pavement/Crack Joint Sealant
0.00
LF
Contract Base Pricing
0.17000
21
3012150011000012576
1.00
SERVICE: Z3 Routing Bituminous
0.00
0,00
PavemenlCrack Joint Sealant
Contract Base Pricing
0.01000
22
3012150011000012551
SERVICE: Z4 Routing Bituminous
PavemenUCrack Joint Sealant
rrnai = i no price is nnat aver aetusimenis
Hard = Apply adjustments regardless of other adjustments
Skip = Skip adjustments If any other adjustments have been applied
liien.*,h �,;y Drin+
Contract lD
Page
0000000000000000000003363
3 of 7
Contract Dates Currency
Rate Type Rate Date
0 212 612 01 3 to 02/2512014 USD
CRRNT PO Date
Description:
Contract Maximum
SW816 Bituminous Pavement
0.00
0002
TYPE: AGENCY (S) - 09000
LB
0002
1.00
0.00
0.00
0.00
LB
0002
1.00
0.00
0.00
0.00
LB
0002
1.00
0.00
0.00
0.00
LB
0002
1.00
0.00
0.00
0.00
LF
0002
1.00
0.00
0100
0.00
LF
0002
1.00
0.00
0100
0.00
LF
0002
1.00
0.00
0.00
0,00
T CONTRACT
h . State of Oklahoma
I
Vendor ID 0000073669
KEYSTONE SERVICES INC
PO BOX 218
BIXBY OK 74008 -0218
Plicnnfr h via Prin4
Contract ID
Page
0000000000000000000003363
5 o 7
Contract Dates Currency
Rate Typo Rate Date
0 2/2 612 01 3 to 02125!2014 LSD
CRRNT PO Date
Description:
Contract Maximum
SW816 Bituminous Pavement
0.00
TYPE: AGENCY S - Og000
0.00
rmai = i ne price is nnai aner aaiustments
Hard = Apply adjustments regardless of other adjustments
Skip = Skip adjustments if any other adjustments have been applied
Contract Base Pricing 700.00000
DA
0002
30
30121500/1000012567
1.00
0.00
0.00
0.00
SERVICE: Z3 Traffic Control (2 Lane
Roadway) Bituminous Pavement Crack/Joint
Sealant
Contract Base Pricing 700.00000
DA
0002
31
30121500/1000012568
1.00
0.00
0.00
0.00
SERVICE: Z4 Traffic Control (2 Lane
Roadway) Bituminous Pavement Crack/Joint
Sealant
Contract Base Pricing 700A0000
DA
0002
32
3012150011000012560
1.00
0.00
0.00
0.00
SERVICE: Z5 Traffic Control (2 Lane
Roadway) Bituminous Pavement Crack/Joinl
Sealant
Contract Base Pricing 700.00000
DA
0002
33
30121500/1000012570
1.0a
0.00
0.00
0.00
SERVICE: Z6 Traffic Control (2 Lane
Roadway) Bituminous Pavement Crack/Joint
Sealant
Contract Base Pricing 850.00000
DA
0002
34
30121600/1000012558
1.00
0.00
0.00
0.00
SERVICE: Z7 Traffic Control (2 Lane
Roadway) Bituminous Pavement Crack/Joint
Sealant
Contract Base Pricing 850.00000
DA
0002
35
30121500/1000012559
1.00
0.00
0.00
0.00
SERVICE: Z8 Traffic Control (2 Lane
Roadway) Bituminous Pavement Crack/Joint
Sealant
Contract Base Pricing 800.00000
DA
0002
rmai = i ne price is nnai aner aaiustments
Hard = Apply adjustments regardless of other adjustments
Skip = Skip adjustments if any other adjustments have been applied
4
nTity Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Travis Blundell
Utility Superintendent
SUBJECT: Amending PART 17, Utilities, Chapter 3, Sewer System
DATE: March 11, 2016
BACKGROUND:
Due to the negative impact fats, oils, and grease (FOG) has on the City of Owasso sewer system,
this past year Public Works staff and an environmental consultant began reviewing the Sewer
System Ordinance. Review of the Sewer System Ordinance revealed the need to modernize
some of the language, remove repetitious or unnecessary provisions, and develop a section
specifically focused on a FOG Management Program that will enable staff to effectively monitor
the discharge of fats, oils and grease from food service establishments (FSEs).
A draft of the new Sewer System Ordinance was completed in September of 2015. The most
significant change within the Ordinance is the development of a FOG Management Program.
Since the FOG program specifically focuses on the operations of FSEs there were five (5) public
meetings held in November for FSEs to meet with public officials. The purpose of the meetings
was to provide a venue for staff to explain the reasons for and the requirements of the FOG
program. In addition, to provide FSEs an opportunity to ask questions, provide ideas for the
program and express any concerns.
PROPOSED ORDINANCE:
The most significant changes from the current Ordinance to the proposed Sewer System
Ordinance is Section 17 -330 - General Limitations, Prohibitions and Requirements on Fats, Oils
and Grease (FOG) discharges and the language to authorize City Council to establish fees by
resolution. Section 17 -330 authorizes the City of Owasso to establish uniform maintenance and
monitoring requirements for limiting the discharge of FOG from FSEs and establishes regulation of
FOG transporters operating within the City limits.
The proposed Sewer System Ordinance would do the following but not limited to:
• Authorize the OPWA to establish a FOG Management Program for FSEs and FOG
Transporters to operate by.
• Require FSEs to apply for a FOG Wastewater Discharge permit prior to discharging
wastewater.
• Require FSEs to submit a permit application within ninety (90) days of adoption of the
proposed ordinance.
• Establish Prohibitions that apply to FSEs.
• Require FSEs to implement best management practices (BMPs) as specified in the FOG
Management Program.
• Require new and existing FSEs to install a FOG pretreatment system.
• Establish maintenance requirements for FOG pretreatment systems.
• Require FOG Transporters operating within the City of Owasso to obtain a FOG
Transporter permit.
PROPOSED RESOLUTIONS:
Proposed resolutions of the City Council and the OPWA establishing the rates and fees
associated with the proposed Sewer System Ordinance are the Industrial Wastewater Discharge
Permit and annual renewal fee, at $500, the FOG Wastewater Discharge Permit, a $25 monthly
fee and the FOG Transporter Permit annual and renewal fee, at $150.
RECOMMENDATION:
Staff recommends approval of Ordinance 1073 establishing general requirements for the
wastewater collection system and establishing the new FOG management program.
Staff recommends City Council approval of Council Resolution 2016 -03 establishing fees for the
industrial wastewater pretreatment program and FOG management program.
ATTACHMENTS:
Ordinance 1073
Council Resolution 2016 -03
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1073
AN ORDINANCE REPEALING PART SEVENTEEN (17), UTILITIES, CHAPTER THREE (3),
SEWER SYSTEM, SECTION 17 -301, SEWER SYSTEM, AND ENACTING SECTIONS 17 -320
THROUGH 17 -335 OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO,
OKLAHOMA, ESTABLISHING DEFINITIONS, REGULATIONS, MONITORING AND
PENALTIES FOR THE DISCHARGE OF FATS, OILS AND GREASE BY FOOD SERVICE
ESTABLISHMENTS INTO THE CITY'S WASTEWATER TREATMENT PLANT, AND FURTHER
ESTABLISHING REGULATIONS FOR GREASE HAULERS OPERATING WITHIN THE
OWASSO CITY LIMITS.
THIS ORDINANCE REPEALS PART 17, CHAPTER 3, SECTION 17 -301, AND ENACTS
PART 17, CHAPTER 3, SECTIONS 17 -320 THROUGH 17 -335, OF THE CITY OF OWASSO
CODE OF ORDINANCES.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT:
SECTION ONE (1): Part 17, Utilities, Chapter 3, Sewer System, Section 17 -301 of the Code of
Ordinances of The City of Owasso, shall be repealed, and Sections 17 -320 through 17 -335 of the
Code of Ordinances of the City of Owasso, Oklahoma, shall be enacted as follows:
TO BE REPEALED:
CHAPTER 3
SEWER SYSTEM
SECTION 17 -301 SEWER SYSTEM REGULATIONS ADOPTED, PENALTY
The city's sewer system regulations, as approved by the Owasso Public Works Authority, and as
adopted by Ordinance No. 426, 1/15/91, and all amendments thereto, are hereby adopted and
incorporated herein by reference, applicable as if fully set out at length herein, punishable as
provided in Section 1 -108 of this code.
TO BE ENACTED:
CHAPTER 3
SEWER SYSTEM
SECTION 17 -320 SCOPE
This Chapter shall include all general requirements and restrictions in respect to the connection,
use, protection and maintenance of the City of Owasso's wastewater collection system and
Publicly Owned Treatment Works.
SECTION 17 -321 DEFINITIONS
Unless a provision explicitly states otherwise, the following terms, phrases, words and their
derivations shall have the meaning given herein:
A. ACT: The term "Act" or "The Act" shall mean the Federal Water Pollution Control Act,
also known as the Clean Water Act, as amended, 33 U.S.C. 1251, Et. Seq.
B. ANALYTE: The term "Analyte" shall mean a substance whose chemical constituents
are being identified and measured.
C. AUTHORIZED REPRESENTATIVE OF INDUSTRIAL USER: The term "Authorized
Representative of Industrial User" may be: (1) A principal executive officer of at least
the level of vice - president, if the Industrial User is a corporation: (2) A general partner
or proprietor if the Industrial User is a partnership or proprietorship, respectively; (3) A
duly authorized representative is responsible for the overall operation of the facilities
from which the indirect discharge originates.
D. BEST MANAGEMENT PRACTICES (BMP): The term "Best Management Practices" or
"BMPs" shall mean schedules of activities, prohibitions of practices, maintenance
procedures and other management practices to prevent or reduce the introduction
of FOG to the public sanitary sewer.
E. B.O.D.: The term "B.O.D." shall mean the quantity of oxygen expressed in milligrams
per liter, utilized in the biochemical oxidation of organic matter under standard
laboratory conditions for five (5) days at a temperature of twenty (20) degree
centigrade. The laboratory determinations of B.O.D. shall be made in accordance
with procedures set forth in "Standard Methods."
F. BUILDING DRAIN: The term "Building Drain" shall mean that of the lowest horizontal
piping of sanitary drainage system, which receives the discharge from the sanitary
waste, pipes inside the walls of the building and conveys it to the building sanitary
sewer.
G. BUILDING SEWER, HOUSE SEWER, or HOUSE SEWER LINE: The term "Building Sewer,"
"House Sewer," or "House Sewer Line" shall mean the extension from the building
drain to the public sanitary sewer or other place of disposal.
H. CITY: The term "City" shall mean The City of Owasso, Oklahoma, a municipal
corporation, acting through the Owasso Public Works Authority and the City's duly
authorized officers or agents.
1. CITY MANAGER: The term "City Manager" shall mean the City Manager of the City of
Owasso or the person succeeding to these duties and functions by whatever name
known, or their duly authorized deputy, agent, or representative.
J. CODE OF FEDERAL REGULATIONS (CFR): The term "Code of Federal Regulations" or
"CFR" refers to documents published by The Office of Federal Register, National
Archives and Records Service, General Services Administration, Codifying general
and permanent rules published in The Federal Register by The Executive Departments
and agencies of The Federal Government.
K. COMPOSITE SAMPLE: The term "Composite Sample" shall mean a sample of
wastewater composed of samples collected at equal intervals, not exceeding one
hour, throughout the operational day of a user, representative of the discharge of
the facility.
L. DIRECTOR: The term "Director" shall mean the Public Works Director of the City of
Owasso or the person succeeding to these duties and functions by whatever name
known, or their duly authorized deputy, agent, or representative.
M. DOMESTIC SEWAGE: The term "Domestic Sewage" shall mean water - carried waste
normally discharged into the sanitary sewers of dwellings (including apartments,
houses, hotels, office buildings, factories and institutions) that is free from storm
surface water and industrial wastewater.
N. FATS, OILS, AND GREASE ( "FOG "): The term "Fats, Oils, And Grease" or "FOG" shall
mean any substance such as vegetable or animal products that is used in, or is a
byproduct of, the cooking or food preparation process, and that turns or may turn
viscous or solidifies with a change in temperature or other conditions. It is typically a
non - petroleum organic polar compound derived from animal and /or plant sources
that contain multiple carbon chain triglyceride molecules and are detectable and
measureable using analytical procedures established in the most current version of
the United States Code of Federal Regulations 40 CFR 136.3.
O. FEDERAL CATEGORICAL PRETREATMENT STANDARD OR CATEGORICAL STANDARD:
Any regulation containing pollutant discharge limits promulgated by the
Environmental Protection Agency in accordance with Section (307 (b) and (c) of the
Act (33 U.S.C. 1347) which applies to specific Industrial Users.
P. FOG PRETREATMENT SYSTEM: The term "FOG Pretreatment System" refers to properly
installed and operated Grease Interceptors, Grease Traps, FOG Recovery Units, and
other alternate systems as approved by the City of Owasso.
Q. FOG TRANSPORTER: The term "FOG Transporter" shall mean any person carrying on or
engaging in vehicular transport of FOG waste as part of, or incidental to, any
business for that purpose.
R. FOOD SERVICE ESTABLISHMENT (FSE): The term "Food Service Establishment" or "FSE"
shall mean any food service establishment and any other commercial facility with
the potential to discharge fats, oils and grease above the effluent limit of 100
milligrams per liter such as, but not limited to, restaurants, hotel kitchens, hospital
kitchens, school kitchens, bars, factory cafeterias, assisted living facilities and clubs.
An establishment is not considered an FSE when engaged only in reheating, hot
holding or assembly of ready -to -eat food products and as a result, there is no
wastewater discharge containing a significant amount of FOG and does not include
any operation that changes the form, flavor, or consistency of food.
S. GARBAGE: The term "Garbage" shall mean solid wastes and residue from the
preparation, cooking and dispensing of food, and from the handling, storage and
sale of food products and produce.
T. GRAB SAMPLE: The term "Grab Sample" shall mean a sample which is taken from a
waste stream on a one -time basis with no regard to the flow in the waste stream and
without consideration of time.
U. GREASE INTERCEPTOR: The term "Grease Interceptor' shall mean a passive tank
installed outside a building and designed to remove fats, oils and grease prior to the
wastewater being discharged into the public sanitary sewer system and, as further
defined herein.
V. GREASE TRAP: The term "Grease Trap" shall mean a device for separating and
retaining FOG and solids prior to the wastewater exiting the trap and entering the
sanitary sewer collection system. Such traps are typically located under - the -sink units
that are located in or near food preparation areas.
W. INDUSTRIAL USER: The term 'Industrial User" or "Industry" shall mean:
1. Any user of publically owned treatment works which discharges more
than equivalent of 25,000 gallons per day (gpd) of sanitary wastes and
which is identified in the Standard Industrial Classification Manual, 1972,
Office of Management and Budget, as amended and supplemented
under one of the following divisions:
Division A - Agriculture, Forestry, and Fishing
Division B - Mining
Division D - Manufacturing
Division E - Transportation, Communications, Electric, Gas, and Sanitary
Services
Division I Services
A user in the divisions listed shall be excluded if it is determined by the
Director that it will introduce only segregated domestic wastes or wastes
from sanitary conveniences.
2. Any user of publically owned treatment works which discharges
wastewater to the treatment works which contains toxic pollutants or
poisonous solids, liquids, or gasses in sufficient quantity either singly or by
interaction with other wastes, to contaminate sludge of any municipal
systems, or to interfere with any sewage treatment process, or which
constitutes a hazard to humans, or animals, creates a public nuisance, or
creates any hazard in or has an adverse effect on the waters receiving
any discharge from the treatment works.
3. Any user for which Federal Categorical Standards apply.
X. INDUSTRIAL WASTE: The term "Industrial Waste" shall mean all water - carried solids,
liquids, and gaseous wastes resulting from any industrial, manufacturing or food
processing operation or process, from the development of any natural resource, or
any mixture of these with water or domestic sewage as distinct from normal domestic
sewage.
Y. INTERFERENCE: The inhibition or disruption of The City of Owasso treatment process or
operations, which contributes to a violation of any requirement of the City's NPDES
Permit. The term includes prevention of sewage sludge use or disposal by The City of
Owasso in accordance with Section 405 of the Act, (33 U.S.C. 1345) or any criteria,
guidelines, or regulations developed pursuant to The Solids Waste Disposal Act
(SWDA), The Clean Air Act, The Toxic Substance Control Act, or more stringent State
of Oklahoma criteria (including those contained in any State of Oklahoma Sludge
Management Plan prepared pursuant to Title VI of SWDA) applicable to the method
of disposal or use employed by the City.
Z. MILLIGRAMS PER LITER (mg /1): The term "Milligrams Per Liter" or "mg /I" shall mean a
weight to volume ratio; the milligrams per liter value multiplied by the factor 8.34 shall
be equivalent to pounds per million gallons of water.
AA. MONITORING: The term "Monitoring" shall mean the performance of procedures
(wastewater flow measurements, wastewater sampling, sample analysis, etc.)
necessary to determine Ordinance compliance and /or to verify strength of
wastewater flows.
BB. NEW SOURCE: The term "New Source" shall mean any source, the construction of
which is commenced after the publication of proposed regulations prescribing a
Section 307 (c) (33 U.S.C. 1317) Federal Categorical Pretreatment Standard which will
be applicable to such source, if such standard is thereafter promulgated within 120
days after proposal. A new source means any source, the construction of which is
commenced after the date of promulgation of the standard.
CC. NORMAL DOMESTIC SEWAGE: The term "Normal Domestic Sewage" shall mean
sewage of The City of Owasso in which the average concentration of suspended
solids and five -day B.O.D. is established at 250 milligrams per liter.
DD. OPERATIONAL DAY: The term "Operational Day" shall mean that period of time
during a twenty -four hour period during which the facility is operating and
consequently discharging wastewater.
EE. PERSON, ESTABLISHMENT, OR OWNER: The term "Person," "Establishment," or "Owner"
shall mean any individual, firm, company, association, society, corporation,
partnership or group, their agents, servants, or employees.
FF. pH: The term "pH" shall mean the logarithm (Base 10) of the reciprocal of the
hydrogen ion concentration expressed in moles per liter. It shall be determined by
one of the procedures outlines in "Standard methods."
GG. POTW: The term "POTW" shall mean the publicly owned treatment works of the City
of Owasso.
HH. PREMISE: The term "Premise" shall be construed to mean any plot or tract of ground,
regardless of size or plat under individual ownership and /or individual use and
occupancy where the water service is metered independently of any other use.
11. PRETREATMENT: The term "Pretreatment" shall mean the reduction of the amount of
pollutants, the elimination of pollutants, or the alteration of the nature of pollutants, or
the alteration of the nature of pollutants properties in wastewater to a less harmful
53
state prior to or in lieu of discharging or otherwise introducing such pollutants into the
public sanitary sewer system. The reduction or alteration can be obtained by
physical, chemical, or biological processes, or process changes or other means,
except as prohibited herein.
JJ. PRETREATMENT COORDINATOR: The term "Pretreatment Coordinator" shall mean the
Pretreatment Coordinator of the City of Owasso or the person succeeding to these
duties and functions by whatever name known, or their duly authorized deputy,
agent, or representative.
KK. PUBLIC SANITARY SEWERS: The term "Public Sanitary Sewers" shall include the
following meanings:
1. All sanitary sewer of whatever size or extent for which The City of Owasso is
responsible for the operation, repair and maintenance thereof.
2. Any sanitary sewer, of whatever size or extent, the construction cost of
which has been paid for out of public funds in accordance with Title 11,
Section 37 -201, Statutes of The State of Oklahoma.
LL. RENDERABLE FOG: The term "Renderable FOG" shall mean uncontaminated fats, oils
and grease from the food preparation process that can be used as a source of
material that is free of impurities and can be recycled into products such as animal
feed and cosmetics.
MM. SANITARY SEWER: The term "Sanitary Sewer" shall mean sewer which carries sewage
and to which stormwaters, surface waters and groundwaters are not intentionally
admitted.
NN. SEWER SERVICE CHARGE: The term "Sewer Service Charge" shall mean the charge
made on all users of the sanitary sewer system whose wastes do not exceed in
strength the concentrations values established in this Ordinance.
00. SEWER SYSTEM: The term "Sewer System" shall mean all facilities for collecting,
pumping, treating, and disposing of wastewaters and would include the wastewater
treatment facilities.
PP. SLUG: The term "Slug" shall mean any discharge of water, sewage, or industrial waste
other than toxic materials which in concentration of any given constituent or in
quantity or flow exceeds for any period of duration longer than fifteen (15) minutes
more than five (5) times the average twenty -four (24) hour concentration of flows
during normal operations.
QQ. STANDARD METHODS: The term "Standard Methods" shall mean the examination and
analytical procedures set forth in the latest edition at the time of analysis of "Standard
Methods for the Examination of Water and Wastewater" as prepared, approved and
published jointly by the American Water Works Association, and the Water Pollution
Control Federation.
RR. STORM WATER RUNOFF: The term "Storm Water Runoff" shall mean that portion of the
rainfall that is drained into the storm sewers.
SS. SURCHARGE: The term "Surcharge" shall mean the charge in addition to the sewer
service charge which is made on those persons whose wastes are greater in strength
than the concentration values established as representative of normal charges.
TT. SUSPENDED SOLIDS: The term "Suspended Solids" shall mean solids that either float on
the surface of, or are in suspension in water, sewage, or other liquids, and which are
removable by a laboratory filtration device. Quantitative determination of suspended
solids shall be made in accordance with procedures set forth in "Standard Methods."
UU. WASTEWATER OR SEWAGE: The terms "Wastewater" or "Sewage" shall mean a
combination of the water - carried waste from residences, business establishments,
institutions and industrial establishments.
VV. WASTEWATER DISCHARGE PERMIT: The term "Wastewater Discharge Permit" shall refer
to a permit issued by the City subject to the requirements and conditions established
by the City authorizing the permittee or discharger to discharge wastewater into the
public sewer system or transport FOG wastewater from an FSE within the City of
Owasso. Wastewater Discharge Permits include: FOG Wastewater Discharge Permit,
FOG Transporter Permit and /or Industrial Wastewater Discharge Permit.
WW. WASTEWATER PLANT: The term "Wastewater Plant" shall mean any City -owned facility,
device, and structure used for receiving and treating wastewater from The City
sanitary sewer system.
SECTION 17 -322 PERMIT AND INSPECTION REQUIRED
A. No unauthorized person shall construct any building sewer, nor uncover, make any
connections with or opening into, use, alter or disturb any public sewer without first
obtaining a permit from the City.
B. Any owner, authorized agent or contractor who desires to construct, enlarge, alter,
repair, move, demolish or change the occupancy of a building or structure, or to
erect, install, enlarge, alter, repair, remove, convert or replace any plumbing system
shall first make application to the Plumbing Inspector and obtain the required permit
for the work.
C. The Plumbing Inspector, upon notification from the permit holder or the permit
holder's agent, shall make the following inspections and such other inspections as
necessary, and shall either release that portion of the construction or shall notify the
permit holder or an agent of any violations that must be corrected. The holder of the
permit shall be responsible for the scheduling of such inspections.
SECTION 17 -323 ALTERING AFTER INSPECTION
It shall hereby be declared to be unlawful for any person to alter or change any sewer pipe or
remove any material after inspection has been made without obtaining a permit from the City
to do so, and then said Plumbing Inspector shall re- inspect all work altered or changed and the
same fee shall be charged as provided for the original inspection.
SECTION 17 -324 PROHIBITED CONNECTIONS — RESPONSIBILITY OF PROPERTY OWNERS
No sources of stormwater, surface water, groundwater, subsurface water, or any other source of
infiltration or inflow shall be allowed to be connected directly or indirectly to a public sanitary
sewer. The City hereby requires that all property owners utilizing the City sanitary sewer system be
responsible for the maintenance of all connections, lines and fixtures in a manner sufficiently
watertight so as not to allow or permit leakage out of or seepage into said connections, lines
and fixtures from the place of discharge to the place of connection to the public sewage
system main. Such connections, lines and fixtures shall be subject to inspection and testing by
the City.
SECTION 17 -325 RESPONSIBILITY FOR MAINTENANCE
It shall be the duty of all persons owning any property upon which there is a building sewer line
connecting to the public sanitary sewer system, to keep such sanitary sewer line up to and
including the connection to the public sewer line, in a good state of repair that it does not
constitute a health nuisance or interfere with the operation and maintenance of the public
sanitary sewer system. It shall be the duty of such owner to have the proper repairs made in
accordance with the City of Owasso Plumbing Code. The City shall have the right to enter onto
private property for the purpose of inspection, maintenance and evaluation of building sewer
lines to assure safe and sanitary conditions.
SECTION 17 -326 PLUGGING OF ABANDONED BUILDING SEWERS, HOUSE SEWERS, OR HOUSE
SEWER LINE CONNECTIONS TO PUBLIC SANITARY SEWERS.
A. Any person or establishment owning any house or other structure connected to any
public sanitary sewer shall, before demolition of such house or other structure or
before removal of such house or other structure from its site, cause such line
connection to any public sanitary sewer to be plugged adequately and properly.
B. Such plugging as referred to in paragraph (a) of this Section shall be done only by a
licensed plumber.
C. Before any line connection to the public sanitary sewer shall be plugged, the
licensed plumber who is to do such plugging shall secure a permit from the City for
the plugging of such line connection to the public sanitary sewer.
D. After the permit referred to in paragraph (c) of this Section is secured and after the
plugging has been completed, it shall be the responsibility of the permit holder or the
permit holder's agent, to notify the Plumbing Inspector to inspect such sanitary sewer
plug to ascertain that the same is proper and adequate.
E. No permit shall be issued for the removal or demolition of any such structure referred
to in paragraph (a) hereof until and after the Plumbing Inspector shall have
approved the sewer plug as being proper and adequate.
SECTION 17 -327 RECONSTRUCTION OF PUBLIC SANITARY SEWERS
No building, structure, wall, or other above ground obstruction including additional fill material
shall be placed, erected, installed, or permitted directly over any public sanitary sewer. In the
event any of the above obstructions are to occupy the ground immediately above a public
sanitary sewer, it shall be necessary to first re -route the public sanitary sewer at the property
owner's expense in order to subsequently comply with the above provisions. In the event there
is no sufficient grade available in order to perform the re- routing, it shall be necessary for the
property owner to present a proposed plan to the City setting forth the necessary construction
to safeguard the public sanitary sewer. In any event, either the re- routing of the sanitary sewer
or reconstruction as approved by the City shall be carried out through proper contracts and
bonds with the City of Owasso.
SECTION 17 -328 ADMISSION OF INDUSTRIAL WASTE INTO THE PUBLIC SANITARY SEWERS
A. Approval Required. Review and acceptance by the Director shall be obtained prior
to discharge into the public sanitary sewers of wastes or waters having:
1. A five day 20 degree Centigrade biochemical oxygen demand (B.O.D.)
greater than 250 mg /I.
2. Suspended Solids containing greater than 250 mg /I.
3. The potential to discharge prohibited discharges.
B. Pretreatment. Where required, as herein specified to modify or eliminate wastes that
are harmful to the structures, process, or operation of the sewage works, or
detrimental to the quality of the effluent, sludge, the person shall provide, at their
expense, such pretreatment as may be determined by the Director, necessary to
render the wastes acceptable for admission to the public sanitary sewers, and
comply with the limitations specified herein.
C. Industrial Waste with excessive B.O.D. or Suspended Solids. Person or owners
discharging industrial wastes which exhibit none of the characteristics of wastes
prohibited in Section 17 -329, other than excessive B.O.D. or Suspended Solids but
have a concentration during a twenty -four (24) hour period average of B.O.D. or
Suspended Solids content in excess of "normal domestic sewage" shall be required
to pretreat the industrial wastes to meet the requirements of "normal domestic
7
sewage" however, such wastes may be accepted for treatment if all the following
requirements are met:
1. The waste will not cause damage to the sanitary sewer collection system;
2. The waste will not impair the wastewater treatment process;
3. The discharger of the waste enters into a contractual agreement with The
City of Owasso providing for a surcharge over and above the published
sewer rates.
D. Grease, Oil and Sand Interceptors. Grease, Oil, and sand traps or interceptors shall
be provided for proper handling of liquid wastes containing grease or any flammable
wastes, sand and other harmful ingredients; except that such interceptors shall not
be required for private living quarters or dwellings. All interceptors shall be of a type
and capacity as defined in the City of Owasso Plumbing Code shall be approved by
the City and shall be located to be readily and easily accessible for easy cleaning
and inspection. Grease and Oil interceptors shall be constructed of impervious
materials capable of withstanding abrupt and extreme changes in temperature.
They shall be of substantial construction, watertight and equipped with easily
removable covers which, when bolted in place, shall be gas tight and watertight.
Where installed, all grease, oil, and sand interceptors shall be maintained by the
owner at their expense, in continuously efficient operation at all times. Materials
removed from these facilities shall be either utilized by industry or disposed of at
designated approved locations.
E. Control Chambers For Industrial Waste
1. Any person discharging or desiring to discharge industrial waste into the
public sanitary sewer system which leads to the City's wastewater
treatment plant shall, within one (1) year from the effective date of this
Ordinance, provide and maintain in a suitable and accessible position on
the premises, or such premises occupied by them, an inspection chamber
or manhole near the outlet of each building sewer, drain, pipe, channel or
connection which discharges industrial waste into any sanitary sewer or
any sewer connected therewith.
2. Every such manhole or inspection chamber shall be of such design and
construction as to prevent infiltration by ground and surface waters or
introduction of slugs of solids by the installation of screens with maximum
openings of one inch, but of sufficient fineness to prevent the entrance of
the objectionable slugs of solids to the sanitary sewer system, and shall be
so maintained by the person discharging wastes so that any authorized
representative or employee of the City may readily and safely measure
the volume and obtain samples of the flow at all times. Plans for
construction of control manholes or inspection chambers including such
flow measuring devices as may be required by this Ordinance, shall be
approved by the Director prior to the beginning of construction.
F. Submission of Information. Plans, specifications, and any other pertinent information
relating to proposed preliminary treatment or processing facilities or flow equalization
facilities shall be submitted for approval by the City prior to the start of their
construction, if effluent from such facilities is to be discharged into public sanitary
sewers. All plans shall be prepared by a Registered Professional Engineer and shall
bear his or her signature and seal.
SECTION 17 -329 PROHIBITED DISCHARGES
A. No person shall discharge, or cause to be discharged, any storm water, ground
water, roof runoff, subsurface drainage or any water from down spouts, yard drains,
yard fountains, and ponds, septic tanks, or lawn sprays into any sanitary sewer.
R
Water from swimming pools, boiler drains, blow -off pipes or cooling water from
various equipment, may be discharged into the sanitary sewer by an indirect
connection whereby such discharge is cooled if required, and flows into the sanitary
sewer, at a rate not to exceed the capacity of the sanitary sewer provided the waste
does not contain materials or substances in suspension or solution in violation of the
limits prescribed by this Chapter; and provided further that said water from an air
conditioning or cooling unit shall in no event exceed one -tenth (0.1) gallon per
minute per ton capacity of the unit. Dilution of any waste discharge to the sanitary
sewer system is prohibited, whether accomplished by the combination of two or
more waste streams by a person or addition of other liquids solely for the purpose of
diluting the quality of the waste discharge.
B. No person shall discharge, or cause to be discharged, into any public sanitary sewer
any of the following described substances, materials, waters, or wastes:
1. Any liquid or vapor having a temperature higher than 140 Fahrenheit or
(60 degrees Centigrade), or which would cause the wastewater
treatment plant influent to exceed 104 degrees Fahrenheit, or 40 degrees
Centigrade.)
2. Any water or waste which contains wax, grease, oil, plastic, or other
substance that will solidify or become discernibly viscous at temperatures
between 32 degrees to 140 degrees Fahrenheit.
3. Flammable or explosive liquid, solids or gas, such as gasoline, kerosene,
benzene, naphtha, and other like substances.
4. Solids or viscous substances in quantities capable of causing obstruction
to flow in sanitary sewers, or other interference with the proper operation
of the sewage works, such as ashes, cinders, sand, mud, straw, shavings,
metal, glass, rags, feathers, tar, plastics, wood, whole blood, paunch,
manure, hair, and fleshing, entrails, lime slurry, lime residue, slops, chemical
residues, plant residues, fiberglass, or bulk solids.
5. Any noxious or malodorous substance which can form a gas, which either
singly or interacting with other wastes, is capable of causing
objectionable odors or hazards to life and property, which forms solids in
concentrations exceeding limits established herein or creates any other
condition deleterious to structures or treatment processes; or requires
unusual facilities, attention, or expense to handle such materials.
C. Except in quantities, or concentrations, or with provisions as stipulated herein, it shall
be unlawful for any person, commercial property, corporation, or individual to
discharge waters or waste to the public sanitary sewers containing:
1. Free or emulsified oil and grease exceeding on analysis an average of 100
mg /I of either or both or combinations of free or emulsified oil and grease,
if, in the opinion of the City, it appears probable that such wastes:
a. Can deposit grease or oil in the sanitary sewer lines such manner
as to clog the sanitary sewers;
b. Can over load the discharge's skimming and grease handling
equipment;
c. Are not amenable to biological oxidation and will therefore pass
to the receiving waters without being affected by normal
wastewater treatment processes; or
d. Can have deleterious effects on the treatment process due to
excessive quantities.
2. Discharge of wastes through food grinders and /or garbage - disposal -type
devices to the public sanitary sewer is prohibited.
3. Acids or alkali, which attack or corrode sanitary sewers or wastewater
disposal structures or have a pH value lower than 5.0 or higher than 12.5.
4. Salts of heavy metals, in solution or suspension, in concentrations, toxic to
biological wastewater treatment processes, or adversely affect sludge
digestion or any other biochemical, biological, or other wastewater
treatment process, or to the biota of the receiving stream to which the
effluent of the wastewater treatment facility discharges, or exceeding the
following, the analytical results to be expressed in terms of the elements
indicated:
TOXIC SUBSTANCE - MG /I
Cadmium
0.7
Chromium
3
Copper
3
Lead
0.4
Mercury
.002
Nickel
3
Zinc
3
Or other elements which will damage collection facilities or are detrimental to
treatment processes or are detrimental to the biota of the receiving stream to
which the effluent of the wastewater treatment facility discharges.
When the volume of a single toxic industrial waste discharge, or the
combined toxic industrial waste discharge of a group of industries within a
single contributory area, is so large as to raise a question of the ultimate
concentration of toxic substances entering a treatment plant or a receiving
stream, the City shall impose separate or special concentration limits upon
the discharger to insure:
a. That the concentrations in wastewater of any toxic substances
shall not exceed those concentrations in the influent of any
wastewater treatment plant toxic to biological wastewater
treatment processes, or adversely affect sludge digestion, or
"sludge quality," or any biochemical, biological or other
wastewater treatment process.
b. That in no instance will the combined concentrations of any toxic
substances in the effluent of any wastewater treatment plant
exceed the discharge stream limitations as published by the state
regulatory agency.
5. Cyanide or Cyanogen compounds capable of liberating hydrocyanic
gas on acidification in excess of two (2) mg /I as CN in the waste from any
outlet into the public sanitary sewers.
6. Radioactive materials exceeding the existing standards of The Oklahoma
State Department of Health, or unless they comply with The Atomic Energy
Commission Act of 1954 (68 O.D. 919 as amended and Part 20, Sub -Part D
- Waste Disposal, Section 20.303, of the regulations issued by The Atomic
Energy Commission, or amendments thereto).
7. Any wastewater containing phenols or other taste producing substances
in such concentrations as to produce odor or taste in the effluent as to
affect the taste and odor of the receiving waters.
8. Materials which exert or cause:
we
a. Unusual concentrations of solids or composition; as for example in
total suspended solids of inert nature (such as Fuller's Earth) and
/or in total dissolved solids (such as Sodium Chloride, Calcium
Chloride, or Sodium Sulfate).
b. Excessive discoloration
c. Unusual biochemical oxygen demand or an immediate oxygen
demand
d. High Hydrogen Sulfide content; or
e. Unusual flow and concentration.
9. Toxic substances which are not amenable to treatment or reduction by
the wastewater treatment process employed, or are amenable to
treatment only to such degree that the wastewater treatment plant
cannot meet the requirements of other agencies having jurisdiction over
discharge to the receiving waters without first pretreating to a
concentration acceptable to the City.
When wastewater containing any of the aforementioned materials is
discharged into the sanitary sewer and such wastes are not properly
pretreated or otherwise corrected, the City may (1) reject the wastes and
terminate the service to the sanitary sewer; (2) require control of the
quantities and rates of discharge of such wastes with flow regulating
devices; (3) require payment of surcharge for excessive cost of treatment
provided such wastes are amenable to treatment by existing wastewater
treatment plant facilities.
10. Except where expressly authorized by the City to do so by an applicable
categorical Pretreatment Standard, no Industrial User shall ever increase
the use of process water or, in any other way, attempt to dilute a
discharge as a partial or complete substitute for adequate treatment to
achieve compliance with Ordinance discharge limitations.
SECTION 17 -330 GENERAL LIMITATIONS, PROHIBITIONS AND REQUIREMENTS ON FATS, OILS
AND GREASE ( "FOG ") DISCHARGES
A. This Section establishes requirements for controlling the discharge of fats, oils and
grease (FOG) from food service establishments (FSE) discharging into the City's sewer
system and for regulation of FOG Transporters operating within the city limits. The
objectives of this Section are:
1. To reduce operational and maintenance cost of maintaining the
Wastewater Treatment Plant and the sanitary sewer lines through the
implementation of a FOG management program.
2. To prevent clogging or blocking of the City's sewer lines due to grease
build -up causing sanitary sewer overflows onto streets, into stormwater
systems or waterways and into residences and commercial buildings,
resulting in potential liability to the City.
3. To prevent maintenance and odor problems at wastewater pumping
stations due to grease build -up.
4. To establish fees for the recovery of costs resulting from the program
established herein.
5. To permit FOG Transporters and FSEs operating within the City of Owasso.
6. To ensure that all existing and future FSEs have a properly functioning FOG
pretreatment system.
B. GENERAL LIMITATIONS AND REQUIREMENTS- Food service establishments (FSEs)
discharging wastewater to the City of Owasso's sewer system and FOG Transporters
that transport FOG within the City of Owasso are subject to the following
11
requirements, which shall constitute the City of Owasso's Fats, Oils and Grease
Management Program ( "FOG "):
1. Compliance with the FOG Management Program for the discharge of
wastewater and hauling associated with FSEs.
2. Filing of a FOG Wastewater Discharge Permit application. All applications
are non - transferable and must be resubmitted to the City after any
change in ownership.
3. Inspections performed by the City to verify compliance with these
requirements and those requirements of the FOG Management Program
for the discharge of wastewater associated with FSEs.
4. Quarterly submittal of manifests by FOG Transporters.
5. Payment of any fees associated with registration, fines or violations,
variances and reimbursement for costs associated with any emergency
services provided by the City of Owasso.
C. DISCHARGE LIMITS - No facility shall discharge or cause to be discharged any
wastewater with a FOG concentration in excess of one hundred (100) milligrams per
liter, as determined by the currently approved test for total recoverable fats and
grease listed in 40 CFR 136.3, or that may accumulate and /or cause or contribute to
blockages in the sewer system or at the building sewer lateral which connects the FSE
to the public sewer system, as determined by the City of Owasso.
D. PROHIBITIONS- The following prohibitions shall apply to all FSEs:
1. Installation of food grinders in the plumbing system of new construction of
FSEs shall be prohibited. Furthermore, all food grinders shall be removed
from all existing FSEs within one hundred eighty (180) days of the effective
date of this Chapter.
2. Introduction of any additives into an FSE's wastewater system for the
purpose of emulsifying FOG or biologically /chemically treating FOG for
grease remediation or as a supplement to interceptor maintenance.
3. Disposal of waste cooking oil into drainage pipes is prohibited. All waste
cooking oils shall be collected and stored properly in receptacles such as
barrels or drums for recycling or other acceptable methods of disposal.
4. Discharge of wastewater with temperatures in excess of one hundred
forty (140) degrees F to any FOG Pretreatment System is prohibited.
5. Discharge of wastes from toilets, urinals, washbasins, and other fixtures
containing fecal materials to sewer lines intended for grease interceptor
service, or vice versa, is prohibited.
6. Discharge of any waste including FOG and solid materials removed from
the grease trap or interceptor to the sewer system is prohibited. Grease
removed from grease traps or interceptors shall be hauled, by a permitted
FOG Transporter, periodically, as defined in the FOG Management
Program, as part of the operation and maintenance requirements for
grease interceptors.
7. Operation of grease interceptors with FOG and solids accumulation
exceeding twenty -five (25) percent of the design hydraulic depth of the
grease interceptor (twenty -five (25) percent rule) is prohibited.
8. Renderable FOG shall not be disposed of in any sewer, septic tank or
grease interceptor. All renderable fats, oil and grease shall be stored in a
separate, covered, leak- proof, renderable FOG container, stored out of
reach of vermin, and collected by a permitted FOG Transporter.
E. FOG WASTEWATER DISCHARGE PERMIT REQUIRED - No person shall discharge, or
cause to be discharged any wastewater from FSEs directly or indirectly into the City
sewer system without first obtaining a FOG Wastewater Discharge permit pursuant to
this Section.
iil
F. FOG WASTEWATER DISCHARGE PERMIT FEE - The FOG Wastewater Discharge Permit
fee shall be a monthly fee as established by resolution of the City Council and shall
be paid by the applicant on the monthly Utility Bill. Permit applications shall be
submitted within ninety (90) days of adoption of this Ordinance and shall be renewed
every five (5) years. A permittee shall also pay any delinquent invoices in full prior to
permit issuance. Fees are non - refundable.
G. FOG TRANSPORTER PERMIT REQUIRED - It shall be unlawful and an offense for any
person or entity to collect or transport grease interceptor /pretreatment system
wastes within the City of Owasso unless such person or entity possesses a valid FOG
Transporter Permit pursuant to this Section. Possession of a FOG Transporter Permit
shall not relieve the permit holder of any obligations to comply with all federal, state
and local laws and regulations including but not limited to applicable Pretreatment
Standards and Stormwater regulations.
H. FOG TRANSPORTER PERMIT APPLICATION AND RENEWAL FEE - The FOG Transporter
Permit application and renewal fees shall be an annual fee as established by
resolution of the City Council and shall be paid by the applicant upon submittal of
the required FOG Transporter Permit application for coverage under the FOG
Management Program. Payment of all applicable fees or charges must be paid
upon submission of the permit application. A permittee shall also pay any delinquent
invoices in full prior to permit issuance or renewal. Fees are non - refundable.
I. PERMIT REVOCATION: An issued permit may be terminated for, but not limited to the
following reasons:
1. Failure to abide by FOG Management Program requirements;
2. Failure to pay fines;
3. Failure to pay fees; or
4. Failure to meet compliance schedules.
J. BEST MANAGEMENT PRACTICES REQUIRED- All FSEs shall implement best management
practices in its operation to minimize the discharge of FOG to the sewer system.
Detailed requirements for best management practices shall be specified in the FOG
Management Program. This may include, but not be limited to, kitchen practices and
employee training that is essential in minimizing FOG discharge. Commercial and
industrial discharges shall also be in full compliance with the provisions of this
Ordinance.
K. FOG PRETREATMENT SYSTEM REQUIRED.
I . An approved FOG Pretreatment System shall be required for all new and
existing FSEs, including restaurants, cafeterias, diners, and similar non-
industrial facilities using food preparation processes. FOG Pretreatment
Systems shall not be required for single - family private living quarters or
dwelling units.
2. An existing FSE that requires a new FOG Pretreatment System, as
determined by the City of Owasso, shall be installed within one (1) year of
adoption of this Ordinance.
3. All existing FSEs that have an existing FOG Pretreatment System may, as
determined by the City of Owasso, keep the existing FOG Pretreatment
System in operation provided the FOG Pretreatment System is in good
operating condition and complies with the purpose and intent of the FOG
Management Program.
4. The City may require an existing facility to install a new FOG Pretreatment
System that complies with the requirements of the City of Owasso
Plumbing Code, or to modify or repair any noncompliant plumbing or
existing FOG Pretreatment System when any one (1) or more of the
following conditions exist:
a. The facility is found to be contributing grease in quantities sufficient
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to cause line blockages or necessitate increased maintenance on
the sewer system.
b. Grease concentrations exceed one hundred (100) mg /I on
wastewater effluent as determined by sampling performed by the
City.
c. The facility does not have a FOG Pretreatment System.
d. The facility has an irreparable or defective FOG Pretreatment
System.
e. Remodeling the food preparation or kitchen waste plumbing
system is performed which requires a plumbing permit to be issued
by the City of Owasso.
f. The facility is sold or undergoes a change of ownership.
g. The facility does not have plumbing connections to a FOG
Pretreatment System in compliance with the requirements of this
article.
5. All costs and related expenses associated with the installation and
connection of the FOG Pretreatment System(s) shall be at the FSE's
expense.
L. FOG PRETREATMENT SYSTEM AND MAINTENANCE REQUIREMENTS.
1. All FOG Pretreatment Systems must be installed in accordance with the
requirements of the City of Owasso Plumbing Code and shall be
maintained continuously in satisfactory and effective operation, at the
FSE's expense.
2. The grease interceptor shall be cleaned by a permitted FOG Transporter
whenever twenty -five percent (25 %) of the operating depth of the grease
interceptor is occupied by fats, oils, grease, and settled solids, or a
minimum of once every three (3) months, whichever is more frequent
unless allowed by the City for good cause shown. Such approval will be
granted on a case -by -case basis upon submittal of a request by the FSE
documenting reasons for the proposed frequency variance. The City shall
not approve any request unless the applicant demonstrates that the
frequency variance will not result in the introduction of any greater
quantities of FOG into the public sanitary sewer system than would
otherwise be introduced.
3. Cleaning of grease interceptors shall include the complete removal of all
contents, including floating materials, wastewater and settled sludge.
Decanting back into the Grease Interceptor shall not be permitted. Grease
Interceptor cleaning shall include scraping excessive solids from the wall,
floors, baffles and all piping.
4. All material removed and hauled from FOG Pretreatment Systems must be
performed by a FOG Transporter permitted by the City of Owasso.
M. MONITORING, REPORTING, NOTIFICATION AND INSPECTION REQUIREMENTS.
1. The City may require periodic reporting of the status of implementation of
best management practices, in accordance with the FOG Management
Program.
2. The City may require reports for self- monitoring of wastewater constituents
and FOG characteristics for the permittee needed for determining
compliance with any conditions or requirements as specified in the FOG
Management Program or this Ordinance. Failure by the permittee to
perform any required monitoring, or to submit monitoring reports required
by the City constitutes a violation of this Chapter and shall be cause for
the City to initiate all necessary tasks and analyses to determine the
wastewater constituents and FOG characteristics for compliance with any
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conditions and requirements specified in the FOG Management Program
or in this Chapter. The permittee shall be responsible for any and all
expenses of the City in undertaking such monitoring analyses and
preparation of reports.
3. Other reports may be required such as compliance schedule progress
reports, FOG control monitoring reports, and any other reports deemed
reasonably appropriate to ensure compliance with this Ordinance.
4. Manifests will be used to track grease interceptor /trap, oil /water separator
and /or grit trap waste from the initial generation of the waste to the final
disposal. It will be the responsibility of the FOG Transporter to prepare the
manifest. Manifests will be issued to each FOG Transporter who has been
issued a permit by the City. The FOG Transporter will ensure that the form is
completed entirely. The FOG Transporter will keep a copy for their files,
leave the appropriate copy of the manifest with the generator and mail a
completed copy to the Owasso Public Works Department in accordance
with the Permit.
N. RECORD KEEPING REQUIREMENTS - The permittee shall be required to keep all
manifests, receipts and invoices of all cleaning, maintenance, grease removal
of /from the FOG pretreatment system, FOG Transporter and disposal site location for
no less than three (3) years. The permittee shall, upon request, make the manifests,
receipts and invoices available to any City representative. These records shall be
kept and include but are not limited to:
1. A record of FOG pretreatment system cleaning and maintenance
practices.
2. A record of best management practices being implemented including
employee training.
3. Copies of records and manifests of FOG pretreatment system cleaning.
4. Records of any spills and /or cleaning by the FSE or FSE's contractor of
private lateral or building sewer system.
5. Any other information deemed appropriate by the City to ensure
compliance with this Ordinance.
6. Failure to accurately maintain the FOG information and records or if the
records are not available upon request is considered a violation of the
permittee's FOG Wastewater Discharge Permit.
O. FALSIFYING INFORMATION OR TAMPERING WITH PROCESS - It shall be unlawful to
make any false statement, representation, record, report, plan or other document
that is filed with the City, or to tamper with or knowingly render inoperable any FOG
pretreatment system, monitoring device or method or access point required under
this Chapter.
SECTION 17 -331 INDUSTRIAL WASTEWATER DISCHARGE PERMITS
It shall be unlawful to discharge wastewater to the public sanitary sewer except as authorized in
accordance with the provisions of this Ordinance. Upon promulgation of the Federal
Categorical Pretreatment Standards for a particular industrial subcategory, if the discharge
limitations defined in that regulation are more stringent than imposed under this Ordinance, the
categorical limitation shall govern.
A. INDUSTRIAL WASTEWATER DISCHARGE PERMITS- No Industrial User shall discharge
wastewater to the public sanitary sewer without a valid Industrial Wastewater
Discharge Permit issued by the City. All Industrial Users proposing to connect to or to
discharge wastewater, industrial waste, and other waste to the public sanitary sewers
shall obtain an Industrial Wastewater Discharge Permit before connecting to or
discharging to the public sanitary sewer.
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B. PERMIT APPLICATION - Industrial Wastewater Discharge Permits will be issued only after
the following conditions are met:
1. Formal application is submitted on a form issued by the City.
2. Where applicable, pretreatment facilities and /or flow regulating devices or
inspection chambers approved by the City have been installed.
3. Estimated flow, amounts and strengths of industrial wastes have been
agreed upon by both parties. When a discharger discharges 25,000
gallons or more daily, strengths of analytes shall be based on actual
samples from the point or points of discharge.
4. All new discharges shall provide a control chamber or inspection chamber
subject to approval of the City.
C. PERMIT CONDITIONS- Industrial Wastewater Discharge Permits shall be expressly
subject to all provisions of this Ordinance and all other applicable regulations, user
charges and fees established by the City. Permits may contain the following:
1. The unit charge or schedule of user charges and fees for the wastewater
to be discharged to a public sanitary sewer;
2. Limits on the average and maximum wastewater constituents and
characteristics;
3. Limits on average and maximum rate and time of discharge or
requirements for flow regulations and equalization;
4. Requirements for installation and maintenance of inspection and
sampling facilities;
5. Specification for monitoring programs which may include sampling
locations, frequency of sampling, number, types, and standards for test
and reporting schedule;
6. Compliance schedules;
7. Requirements for submission of technical reports or discharge reports;
8. Requirements for maintaining and retaining plant records relating to
wastewater discharge as specified by the City, and affording City access
thereto;
9. Requirements for notification of the City of any new introduction of
wastewater constituents or any substantial change in the volume or
characteristics of the wastewater constituents being introduced into the
wastewater treatment system;
10. Requirements for notification of slug discharges;
11. Other conditions as deemed appropriate by the City to ensure
compliance with this Ordinance.
D. PERMIT ISSUANCE AND RENEWAL FEES- The Industrial Wastewater Discharge Permit
application and renewal fees shall be an annual fee as established by resolution of
the City Council and shall be paid by the applicant upon submittal of the required
Industrial Wastewater Discharge Permit application for coverage under the Industrial
Pretreatment Program. Payment of all applicable fees or charges must be received
by the City upon submission of the permit application. A permittee shall also pay any
delinquent invoices in full prior to permit issuance or renewal. Fees are non-
refundable.
For permit renewal, a certified annual report shall be submitted to the Director
certifying that there have been no changes in the operational procedures, flow
rates, BOD, and Suspended Solids values, or if there have been such changes,
furnishing the information in such detail as may be required by the City. Failure to
submit such reports shall constitute cause for the suspension or revocation of the
Industrial Wastewater Discharge Permit. Any significant changes in flow rate, BOD,
and /or Suspended Solids values or other characteristics of the industrial waste being
16
discharged shall be reported to the City within thirty (30) days of such changes. In
the event a permit is cancelled for any cause under the provisions hereof, a fee in
the amount twice the applicable initial permit fee shall be charged for subsequent
permit.
E. PERMIT TRANSFER- Industrial Wastewater Discharge Permits shall be issued to an
Industrial User for a designated premise or premises. An Industrial Wastewater
Discharge Permit shall not be reassigned, transferred, or sold to a new owner, new
user, different premises, or new or changed operations.
F. PERMIT MODIFICATIONS- Upon promulgation of Federal Categorical Standards, the
Industrial Wastewater Discharge Permit of applicable users shall be modified to
require compliance with such regulations and compliance with applicable
requirements under 40 CFR 403.12.
G. PERMIT REVOCATION- The Director may revoke a wastewater discharge permit for
good cause, including, but not limited to, the following reasons:
1. Failure of the user to report significant changes in operations or wastewater
constituents and characteristics to the Director prior to changed discharge.
2. Misrepresentation or failure to fully disclose all relevant facts in the Industrial
Wastewater Discharge Permit application.
3. Falsifying self- monitoring reports.
4. Tampering with monitoring equipment.
5. Refusing to allow the Director timely access to the facility premises for the
purpose of monitoring and inspections of records.
6. Failure to meet effluent limitations.
7. Failure to pay fines.
8. Failure to pay sewer charges.
9. Failure of a user to make payment on any monthly industrial surcharge,
annual permit renewal fees, additional testing costs, etc., that may be
assessed by or due to the City.
10. Failure to meet compliance schedules.
11. Violation of conditions of the Industrial Wastewater Discharge Permit.
12. Failure to complete a wastewater survey or the Industrial Wastewater
Discharge Permit application.
13. Failure to provide advance notice of the transfer of business ownership of a
permitted facility.
14. Violation of any pretreatment standard or requirement or any terms of the
wastewater discharge permit or this article.
Industrial Wastewater Discharge Permits shall be voidable upon cessation of
operations or transfer of business ownership. All Industrial Wastewater Discharge
Permits issued to a particular industrial user are void upon the issuance of a new
Industrial Wastewater Discharge Permit to that industrial user.
SECTON 17 -332 CONFIDENTIAL INFORMATION
Information and data obtained from applications, questionnaires, permits, monitoring programs
and inspections and any other required reports or documents under this chapter shall be
available for inspection by the public or any government agency without restriction, unless a
user specifically states that the release of such information would divulge information, processes
or methods of production entitled to protection as trade secrets of the user. Any information
submitted to the City may be claimed as confidential in accordance with applicable federal
regulations. Any claim of confidentiality must be made at the time of submittal by stamping the
words "Confidential Business Information" on each page containing such information. When
requested by the user furnishing the report, the portion of a report which might disclose trade
17
secrets or secret processes shall not be made available for inspection by the public, but shall be
made available upon written request to governmental agencies for uses related to regulation of
the user's discharge; subject, however, to the confidentiality provisions of 40 CFR part 2, which
are incorporated by this reference as applicable to the City to the same extent part 2 is
applicable to the EPA, or any applicable state law. If a party to any judicial or administrative
proceeding or any court or any administrative agency (except as specified in this Section(
demands or subpoenas or orders the production of any such confidential information, the City
shall immediately notify the person who supplied such information so that the person shall have
the opportunity to secure judicial or administrative relief to preserve such confidentiality. Unless
such person gets such relief, the City will comply with such demand, subpoena or order if it is
legally required to do so. Wastewater constituents and characteristics will not be recognized as
confidential information. Persons, other than authorized representatives of the United States
Environmental Protection Agency or the state department of natural resources, requesting to
review information and data, must do so in writing and must pay all applicable costs associated
with the preparation and copying of such information and data.
SECTION 17 -333 RESERVED
SECTION 17 -334 POWERS AND AUTHORITY OF ENFORCING AGENTS
A. RIGHT OF ENTRY - The Director or their duly authorized agents bearing credentials and
identification shall be permitted to gain access to such properties as may be
necessary for the purpose of inspection, observation, measurement, sampling, and
testing, to determine compliance of provisions of this Ordinance and the wastewater
discharge permit.
B. NOTIFICATION OF VIOLATION - When the Director finds that a person has violated, or
continues to violate, any provision of this Ordinance, a wastewater discharge permit,
or order issued hereunder, or any other Pretreatment Standard or Requirement, the
Director may serve upon that person a written Notice of Violation. Within seven (7)
days of the receipt of such notice, an explanation of the violation and a plan for the
satisfactory correction and prevention thereof, to include specific required actions,
shall be submitted by the person to the Director. Submission of such a plan in no way
relieves the person of liability for any violations occurring before or after receipt of the
Notice of Violation. Nothing in this Section shall limit the authority of the Director to
take any action, including emergency actions or any other enforcement action,
without first issuing a Notice of Violation.
C. CONSENT ORDERS - The Director may enter into Consent Orders, assurances of
compliance, or other similar documents establishing an agreement with any person
responsible for noncompliance. Such documents shall include specific action to be
taken by the person to correct the noncompliance within a time period specified by
the document.
D. SHOW CAUSE HEARING - The Director may order a person which has violated, or
continues to violate, any provision of this ordinance, any Wastewater Discharge
Permit, or order issued hereunder, or any other Pretreatment Standard or
Requirement, to appear before the Director and show cause why the proposed
enforcement action should not be taken. Notice shall be served on the person
specifying the time and place for the meeting, the proposed enforcement action,
the reasons for such action, and a request that the person show cause why the
proposed enforcement action should not be taken. The notice of the meeting shall
be served personally or by registered or certified mail (return receipt requested) at
least fifteen (15) days prior to the hearing. Such notice may be served on any
Authorized Representative of the person. A show cause hearing shall not be a bar
against, or prerequisite for, taking any other action against the person.
M
E. COMPLIANCE ORDERS - When the Director finds that a person has violated, or
continues to violate, any provision of this ordinance, a Wastewater Discharge Permit,
or order issued hereunder, or any other Pretreatment Standard or Requirement, the
Director may issue an order to the person responsible for the discharge directing that
the person come into compliance within a specified time. If the person does not
come into compliance within the time provided, sewer service may be discontinued
unless adequate treatment facilities, devices, or other related appurtenances are
installed and properly operated. Compliance orders also may contain other
requirements to address the noncompliance, including additional self- monitoring and
management practices designed to minimize the amount of pollutants discharged to
the sewer. A compliance order may not extend the deadline for compliance
established for a Pretreatment Standard or Requirement, nor does a compliance
order relieve the person of liability for any violation, including any continuing
violation. Issuance of a compliance order shall not be a bar against, or a prerequisite
for, taking any other action against the person.
F. CEASE AND DESIST ORDERS - When the Director finds that a person has violated, or
continues to violate, any provision of this ordinance, a Wastewater Discharge Permit,
or order issued hereunder, or any other Pretreatment Standard or Requirement, or
that the person's past violations are likely to recur, the Director may issue an order to
the person directing it to cease and desist all such violations and directing the person
to:
1. Immediately comply with all requirements; and
2. Take such appropriate remedial or preventive action as may be needed
to properly address a continuing or threatened violation, including halting
operations and /or terminating the discharge. Issuance of a cease and
desist order shall not be a bar against, or a prerequisite for, taking any
other action against the person.
G. TERMINATION OF DISCHARGE - In addition to the provisions in this Section, any person
who violates the following conditions is subject to discharge termination:
1. Violation of wastewater discharge permit conditions;
2. Failure to accurately report the wastewater constituents and
characteristics of its discharge;
3. Failure to report significant changes in operations or wastewater volume,
constituents, and characteristics prior to discharge;
4. Refusal of reasonable access to the person's premises for the purpose of
inspection, monitoring, or sampling; or
5. Violation of the Prohibited Discharges in Section 17 -329 of this Ordinance.
Such person will be notified of the proposed termination of its discharge
and be offered an opportunity to show cause under this Section why the
proposed action should not be taken. Exercise of this option by the
Director shall not be a bar to, or a prerequisite for, taking any other action
against the person.
H. WATER SEVERENCE - Whenever a person has violated or continues to violate any
provision of this Ordinance, a wastewater discharge permit, or order issued
hereunder, or any other Pretreatment Standard or Requirement, water service to the
person may be severed. Service will recommence, at the person's expense, only
after the person has satisfactorily demonstrated its ability to comply.
I. EMERGENCY SUSPENSION - The Director may immediately suspend a person's
discharge, after informal notice to the person, whenever such suspension is necessary
to stop an actual or threatened discharge, which reasonably appears to be present,
or cause an imminent or substantial endangerment to the health or welfare of
persons. The Director may also immediately suspend a person's discharge, after
notice and opportunity to respond, that threatens to interfere with the operation of
19
the publicly owned treatment works (POTW), or which presents, or may present, an
endangerment to the environment.
Nothing in this Section shall be interpreted as requiring a hearing prior to any
Emergency Suspension under this Section.
J. INJUNCTIVE RELIEF - When the Director finds that a person has violated, or continues
to violate, any provision of this Ordinance, a wastewater discharge permit, or order
issued hereunder, or any other Pretreatment Standard or Requirement, the Director
may petition the appropriate court of the State of Oklahoma for the issuance of a
temporary or permanent injunction, as appropriate, which restrains or compels the
specific performance of the wastewater discharge permit, order, or other
requirement imposed by this Ordinance on activities of the person. The Director may
also seek such other action as is appropriate for legal and /or equitable relief,
including a requirement for the person to conduct environmental remediation. A
petition for injunctive relief shall not be a bar against, or a prerequisite for, taking any
other action against a person.
K. ADMINISTRATIVE FINES -
1. When it has been determined that a person has violated, or continues to
violate, any provision of this Ordinance, a wastewater discharge permit, or
order issued hereunder, or any other Pretreatment Standard or
Requirement, the Director may fine such person in an amount not to
exceed one thousand dollars ($1,000.00) per day per violation. Such fines
shall be assessed on a per violation, per day basis. In the case of monthly
or other long -term average discharge limits, fines shall be assessed for
each day during the period of violation.
2. The Director is hereby authorized to establish an administrative procedure
or plan to be known as the Pretreatment Enforcement Response Plan for
the administration of this Chapter and the enforcement of compliance
with the provisions of this Chapter. The Director may amend the
Pretreatment Enforcement Response Plan from time to time as may be
necessary to enforce compliance.
3. Unpaid charges, fines, and penalties shall, after thirty (30) calendar days,
be assessed an additional penalty of an amount, as approved by the
courts each year, of the unpaid balance, and interest shall accrue
thereafter at the allowed interest rate as approved by the State of
Oklahoma Statutes. A lien against the person's property will be sought for
unpaid charges, fines, and penalties.
4. A person desiring to dispute such fines must file a written request for the
City Manager to reconsider the fine along with full payment of the fine
amount within ten (10) days of being notified of the fine. Where a request
has merit, the City Manager may convene a hearing on the matter. In
the event the person's appeal is successful, the payment shall be returned
to the person. The City Manager may add the costs of preparing
administrative enforcement actions, such as notices and orders, to the
fine.
5. Issuance of an administrative fine shall not be a bar against, or a
prerequisite for, taking any other action against the person.
L. RECOVERY OF COSTS INCURRED - Any permittee violating any of the provisions of an
issued permit or this ordinance or causing damage to or otherwise inhibiting the
public sanitary sewer system shall be liable to the City of Owasso for any expense, loss
or damage caused by such violation or discharge. The cost incurred by the City of
20
Owasso for any cleaning, repair or replacement work caused by the violation will be
added to the permittee's monthly utility bill for payment.
M. PROCESS OF APPEAL -
1. Any person affected by any notice which has been served upon the
person in connection with the enforcement of any provision of this Section,
or of any rule or regulation adopted pursuant thereto, or who is aggrieved
thereby, and who believes the some to be contrary to the Ordinances or
the regulations of the City, may appeal and shall be granted a hearing on
the matter complained of before the City Manager; provided that such
person shall file in the office of the City Manager a petition containing a
brief statement of the grounds thereof, within ten (10) days after the notice
was served or received by the person. Upon receipt of such petition the
City Manager or designated representative shall set a time and place for
such hearing and shall give the petitioner written notice thereof. At such
hearing, the petitioner shall be afforded an opportunity to be heard and
show cause why such notice should be modified or withdrawn. The
hearing shall be commenced within not more than fifteen (15) days after
the day on which the petition is filed; provided that upon application of
the petitioner, the date of the hearing may be postponed for a reasonable
time beyond such fifteen (15) days period, and in the judgment of the City
Manager or a designated representative the petitioner has submitted a
good and sufficient reason for such postponement.
2. At such hearing, the City Manager or a designated representative may
sustain, modify or withdraw the notice, depending upon their findings as to
whether the provisions of the Ordinance and of the rules and regulations
adopted pursuant thereto have been complied with. If the City Manager
or a designated representative sustains or modifies such notice, it shall be
deemed to be final order; provided that any notice served pursuant to this
Section shall become a final order if written petition for hearing is not filed
in the office of the City Manager within ten (10) days after such notice is
served or received by the person upon which the same is served.
After the hearing in the case of any notices suspending the permit required
by this Ordinance and such notice having been sustained by the City
Manager or a designated representative, the permit shall be deemed to
have been revoked; provided that any such permit which has been
suspended by notice shall be deemed to be revoked if a petition for
hearing is not filed, in the office of the City Manager, within ten (10) days
after such notice is served or received.
N. APPEAL FROM FINAL ORDERS TO THE CITY OF OWASSO CITY COUNCIL, CITY OF
OWASSO, OKLAHOMA - The proceedings of any hearing held pursuant to this Section,
including the findings and decision of the City Manager or a designated
representative, shall be summarized, reduced to writing, and entered as a matter of
public record in the office of the City Manager. Such records shall also include a
copy of every notice or order issued in connection with the matter. Appeals from
any final order of the City Manager or a designated representative may be made to
The City of Owasso City Council, within ten (10) days after a copy of the same has
been served upon or received by the petitioner. All such appeals shall be effective
when a notice thereof specifying the grounds of the appeal shall have been filed in
the office of the City Manager. Hearing an appeal shall be done before said City
Council meetings at their second regular meeting, excluding Council work sessions,
following filing of the notice of appeal.
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SECTION 17 -335 CITY'S RIGHT OF REVISION
The City reserves the right to establish by ordinance or in individual wastewater discharge
permits more stringent Standards or Requirements on discharges to the POTW consistent with the
purpose of this ordinance.
SECTION TWO (2): REPEALER
All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the
extent of the conflict only.
SECTION THREE (3): SEVERABILITY
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the
remaining portion shall not be affected but shall remain in full force and effect.
SECTION FOUR (4): DECLARING AN EFFECTIVE DATE
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
SECTION FIVE (5): CODIFICATION
This ordinance shall be codified in Part 17, Chapter 3, Sections 17 -320 through 17 -335. Section
17 -301 of Part 17, Chapter 3, is hereby repealed.
PASSED by the City Council of the City of Owasso, Oklahoma on the 15th day of March, 2016
Jeri Moberly, Mayor
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
APPROVED as to form and legality this day of March, 2016.
Julie Lombardi, City Attorney
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CITY OF OWASSO, OKLAHOMA
RESOLUTION 2016 -03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO ESTABLISHING FEES
FOR THE INDUSTRIAL WASTEWATER PRETREATMENT PROGRAM AND FATS, OILS AND
GREASE (FOG) MANAGEMENT PROGRAM
WHEREAS, the City Council of the City of Owasso, Oklahoma has approved an ordinance
establishing an Industrial Wastewater Pretreatment Program and a Fats, Oils and Grease (FOG)
Management Program, Codified as Part 17, Chapter 3, Sections 17 -320 through 17 -335; and
WHEREAS, the City Council of the City of Owasso, Oklahoma desires to establish the following
fee schedule for Industrial Wastewater Discharge Permits, FOG Wastewater Discharge Permits,
and FOG Transporter Permits;
Industrial Wastewater Discharge Permit and Renewal Fee $500 annual fee
FOG Wastewater Discharge Permit Fee $25 monthly fee
FOG Transporter Permit and Renewal Fee $150 annual fee
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT:
The fee schedule, as set forth above, shall become effective on July 1, 2016.
PASSED AND APPROVED at Owasso, Oklahoma this 15th day of March, 2016.
CITY COUNCIL, CITY OF OWASSO, OKLAHOMA
Jeri Moberly, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED as to form and legality:
Julie Lombardi, City Attorney
r
r
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Sherry Bishop
Assistant City Manager
SUBJECT: Ordinance 1071, Established Sewer Assessment Areas
DATE: March 11, 2016
BACKGROUND:
For many years, the City of Owasso and the OPWA have used some form of sewer assessment
areas to enable the extension of the sewer utility into unserved areas. The Owasso Code of
Ordinances defines four sewer projects with assessment areas:
Section 17 -301 -A - 76th Street Sewer Interceptor,
Section 17 -303 - Meadowcrest Gravity Sewer Relief Line Assessment Area and Fee,
Section 17 -304 - Elm Creek Sewer Interceptor, and
Section 17 -305 - Ranch Creek Sewer Interceptor Assessment Area.
Each of the four sections of the code relating to a sewer assessment area is slightly different from
the others. All are substantively the some with variations in language.
ORDINANCE:
This ordinance rewrites the four sections of the code relating to sewer assessments to eliminate
the variations and to provide base language for any future assessment area.
The new Section 17 -301, Designated Sewer Improvements, includes the basic definitions and
language common to the four existing assessment area ordinances. New Sections 17 -302
through 17 -305 define each of the existing four sewer assessment areas including any language
unique to that assessment area.
This ordinance would not change anything about the existing assessment area fees, how they
are applied or how they are paid. The revisions would only simplify the language and provide
consistency for all sewer assessment areas.
The proposed Ordinance 1071 and the current Code sections relating to sewer assessments are
attached.
RECOMMENDATION:
Staff recommends approval of Ordinance 1071, defining designated sewer improvements and
defining the established sewer assessment areas.
ATTACHMENTS:
Ordinance 1071
Code of Ordinances Section 17 -301 -A through Section 17 -305
CITY OF OWASSO
ORDINANCE 1071
AN ORDINANCE RELATING TO PART 17 UTILITIES, CHAPTER 3, SEWER SYSTEM, OF THE
CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, DEFINING
DESIGNATED SEWER IMPROVEMENTS AND DEFINING ESTABLISHED SEWER
ASSESSMENT AREAS
THIS ORDINANCE AMENDS PART 17, CHAPTER 3, OF THE CITY OF OWASSO CODE OF
ORDINANCES BY AMENDING SECTION 17 -301, DESIGNATED SEWER IMPROVEMENTS;
RENUMBERING AND AMENDING SECTION 17- 301 -A, 76TH STREET SEWER
INTERCEPTOR SEWER ASSESSMENT AREA; AMENDING SECTION 17 -303,
MEADOWCREST GRAVITY SEWER RELIEF LINE SEWER ASSESSMENT AREA; SECTION 17-
304, ELM CREEK SEWER INTERCEPTOR SEWER ASSESSMENT AREA; SECTION 17 -305,
RANCH CREEK SEWER INTERCEPTOR SEWER ASSESSMENT AREA,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT:
SECTION ONE (1): Part 17, Utilities, Chapter 3, Sewer System, of the Code of Ordinances of
the City of Owasso, Oklahoma, shall be amended and renumbered by providing and codifying
as follows:
SECTION 17 -301 DESIGNATED SEWER IMPROVEMENTS
A. The purpose of this ordinance is to promote public health, safety and welfare by
constructing and maintaining and improving sewer systems in designated areas.
B. A sewer system improvement project may be an identified as a "Designated
Sewer Improvement."
C. Areas served by a "Designated Sewer Improvement" may be designated as a
"Sewer Assessment Area."
D. All property within a "Sewer Assessment Area' may connect to the "Designated
Sewer Improvement."
E. All costs associated with the construction of the "Designated Sewer
Improvement," including costs for the acquisition of the land, construction costs, professional
fees, interest, and other lawful and authorized costs and fees, may be recouped through a per
acre assessment for all property located within the "Sewer Assessment Area."
F. The per acre assessment amount shall be established through adoption of a
Resolution by the Owasso Public Works Authority after construction of the Designated "Sewer
Improvement' has been completed.
G. This assessment shall be paid as a fee for sewer services for properties developed
henceforth in a "Sewer Assessment Area."
H. Payment of this assessment is mandatory, and shall be due upon the approval of
a final plat.
I. Properties within a Sewer Assessment Area which have already been developed
shall pay such assessment upon connection to a "Sewer Assessment Area."
J. Properties not located within a "Sewer Assessment Area' may request
connection to a "Designated Sewer Improvement." Upon approval of the connection, payment
of the assessment becomes mandatory and shall be due upon the approval of a final plat.
Properties which have already been developed shall pay such assessment upon connection to
a "Designated Sewer Improvement."
SECTION 17 -302 76TH STREET SEWER INTERCEPTOR SEWER ASSESSMENT AREA
The 76th Street Sewer Interceptor is a sewer line from a point between 129th East Avenue and
145th East Avenue along 76th Street North to approximately 193rd East Ave. The 76th Street Sewer
Interceptor Assessment Area was established by ordinance in 2009. The 76th Street Sewer
Interceptor is a "Designated Sewer Improvement." The area depicted on the map attached
hereto as Exhibit "76SSI" shall be made a part of this ordinance and shall be designated as the
76th Street Sewer Interceptor (76SSI) Sewer Assessment Area.
(Note: OPWA Resolution 2011 -04 established the per acre assessment fee of $1,341.)
SECTION 17 -303 MEADOWCREST GRAVITY SEWER RELIEF LINE SEWER ASSESSMENT AREA
The Meadowcrest Gravity Sewer Relief Line serves an area in the northwest section of town and
is hereby defined as a "Designated Sewer Improvement." The Meadowcrest Gravity Sewer Relief
Line Assessment Area was established by ordinance in 2012. The area depicted on the map
attached hereto as Exhibit "MGSRL" shall be made a part of this ordinance and shall be
designated as the Meadowcrest Gravity Sewer Relief Line (MGSRL) Sewer Assessment Area.
Tracts for the Sports Park, Meadowcrest, Maple Glen, Maple Glen II and a 15 -acre designated
area have been exempted from the per acre assessment fee. The established per acre
assessment fee is $867.
(Note: Ordinance 1000 established the per acre assessment fee.)
SECTION 17 -304 ELM CREEK SEWER INTERCEPTOR SEWER ASSESSMENT AREA
The Elm Creek Sewer Interceptor, constructed in 1998 to serve the Elm Creek Sewer Drainage
Basin, is hereby defined as a "Designated Sewer Improvement." The Elm Creek Interceptor
Sewer Assessment Area was established by ordinance in 1999 and is hereby defined as a "Sewer
Assessment Area." The area depicted on the map attached hereto as Exhibit "ECSI" shall be
made a part of this ordinance and shall be designated as the Elm Creek Sewer Interceptor
(ECSI) Sewer Assessment Area.
(Note: OPWA Resolution 2013 -01 established the per acre assessment fee of $1,580.)
SECTION 17 -305 RANCH CREEK SEWER INTERCEPTOR SEWER ASSESSMENT AREA
The Ranch Creek Sewer Interceptor, constructed in 2015 to improve a sewer line from a point
between East 76th Street North and East 96th Street North adjacent to Mingo Road, is hereby
defined as a "Designated Sewer Improvement." The Ranch Creek Sewer Interceptor Assessment
Area was established by ordinance in 2015 and is hereby defined as a "Sewer Assessment Area."
2
The area depicted on the map attached hereto as Exhibit "RCSI" shall be made a part of this
ordinance and shall be designated as the Ranch Creek Sewer Interceptor (RCSI) Sewer
Assessment Area.
(Note: OPWA Resolution 2015 -01 established the per acre assessment fee of $610.33.)
SECTION TWO (2): REPEALER
All ordinances or parts of ordinances, in conflict with this ordinance are repealed to the extent of
the conflict only.
SECTION THREE (3): SEVERABILITY
If any part or parts of this ordinance are held invalid or ineffective, the remaining portion shall
not be affected but remain in full force and effect.
SECTION FOUR (4): DECLARING AN EFFECTIVE DATE
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
SECTION FIVE (5): CODIFICATION
The City of Owasso Code of Ordinances is hereby amended by amending and renumbering the
ordinances shown above to be codified in Part 17, Chapter 3, as Section 17 -301 through 17 -305.
PASSED by the City Council of the City of Owasso, Oklahoma on the 15th day of March, 2016
Jeri Moberly, Mayor
(SEAL)
ATTEST:
Sherry Bishop, City Clerk
APPROVED as to form and legality this day of March, 2016.
Julie Lombardi, City Attorney
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CHAPTER 3
SEWER SYSTEM
Section 17 -301 Sewer System Regulations Adopted, Penalty
Section 17 -301 -A 76th Street Sewer Interceptor
Section 17 -303 Meadowcrest Gravity Sewer Relief line Assessment Area and Fee
Section 17 -304 Elm Creek Sewer Interceptor
Section 17 -305 Ranch Creek Sewer Interceptor Assessment Area
SECTION 17 -301 SEWER SYSTEM REGULATIONS ADOPTED PENALTY
The city's sewer system regulations, as approved by the Owasso Public Works Authority,
and as adopted by Ordinance No. 426, 1/15/91, and all amendments thereto, are hereby
adopted and incorporated herein by reference, applicable as if fully set out at length herein,
punishable as provided in Section 1 -108 of this code. (Ord. No. 426, 1/15/91)
SECTION 17 -301 -A 76TH STREET SEWER INTERCEPTOR
It is the purpose of this ordinance to promote public health, safety and welfare by
constructing and maintaining a sewer line from a point between 129th East Ave. and 145th East
Avenue along 76th Street North to approximately 193,4 East Ave. This improvement shall be
known as and referred to within this ordinance as the "76th Street Sewer Interceptor."
The 76th Street Sewer Interceptor is hereby established as the area depicted on the map
attached hereto as Exhibit "A." Exhibit "A" shall be made a part of this ordinance. This area
shall be designated as the Assessment Area. All property within the Assessment Area may
connect to the 76th Street Sewer Interceptor subsequent to the effective date of this ordinance.
All costs associated with the construction of the 76th Street Sewer Interceptor, including
costs for the acquisition of the land, construction costs, professional fees, interest, and other
lawful and authorized costs and fees, shall be recouped through an assessment per acre for all
property located within the Assessment Area. The assessment amount per acre shall be
established subsequent to approval of this Ordinance through adoption of a Resolution by the
Owasso Public Works Authority after all costs have been paid and the construction of the 761h
Street Sewer Interceptor has been completed.
This assessment shall be paid as a fee for sewer services for properties developed
henceforth in the Assessment Area. Payment of this assessment is mandatory, and shall be due
upon the approval of a final plat. Properties within the Assessment Area which have already
been developed shall pay such assessment upon connection to the 76th Street Sewer
Interceptor.
Properties not located within the Assessment Area may request connection to the 76th
Street Sewer Street Interceptor. Upon approval of the connection, payment of the assessment
becomes mandatory and shall be due upon the approval of a final plat. Properties which have
already been developed shall pay such assessment upon connection to the 76th Street Sewer
Interceptor. (Ord No. 935, 1/6/09; 956, 12/1/09)
Page 17 -18
ary oF ovvAssol
ASSESSMENT AREA OF
NHJ ACRk% ;HA
THE 7611.1 STREET SEWER
YACRG4
0
111 N. Main 9nno:
DEVELOPED
PA). 1,w 10
INTERCEPTOR PAYBACK
uN- E)nMorcu znv
Owlisso, M 74055
ACRM
North
SECTION 17 -303 MEADOWCREST GRAVITY SEWER RELIEF LINE ASSESSMENT AREA AND FEE
A. It is the purpose of this ordinance to promote public health, safety and welfare by
constructing and maintaining a sewer line in the northwest section of town to be known and
referred to as the Meadowcrest Gravity Sewer Relief Line, and to further establish both the area
included within the Meadowcrest Gravity Sewer Relief Line Assessment Area and the mandatory
assessment fee for that area.
B. The Meadowcrest Gravity Sewer Relief Line Assessment Area is hereby established as the
area depicted on the map attached hereto as Exhibit "A" which shall be made a part of this
ordinance. All property within the Assessment Area may connect to the Meadowcrest Gravity
Sewer Relief Line subsequent to the effective date of this ordinance. The complete drainage
basin area contains 612 acres from which tracts for the Sports Park, Meadowcrest, Maple Glen,
Maple Glen II and a 15 acre designated area have been exempted as shown below. The
remaining Assessment Area shall contain 408 acres:
Tract Acres
Complete Drainage Basin 612
Minus
Sports Park
79
Meadowcrest
50
Maple Glen
24
Maple Glen II
36
Designated Area
15
Total Remaining Assessment Area 408 acres
C. A significant portion of the costs associated with the construction of the Meadowcrest
Gravity Sewer Relief Line, including costs for the acquisition of right -of -way, construction costs,
professional fees, interest, and other lawful and authorized costs and fees, shall be recouped
through a per acre assessment fee for all property located within the Assessment Area that is
developed and ties in to the Meadowcrest Gravity Relief Line after the effective date of this
ordinance. The total cost of the project is $353,660 resulting in an assessment fee of $867 per
acre.
D. This assessment shall be paid as a fee by properties within the Assessment Area that are
authorized to tie into the Meadowcrest Gravity Sewer Relief Line. Payment of the Assessment
Fee is mandatory and will be due upon approval of a final plat. Existing single family residents
located within the Assessment Area may tap into the Relief Line upon payment of a flat fee of
$867 regardless of the property's acreage. In the event such a property is subsequently
subdivided by the owner for future development, payment of the $867 per acre assessment fee
shall be required.
(Ord. 1000 1/] 7/2012)
Section 17 -304 ELM CREEK SEWER INTERCEPTOR
A. It is the purpose of this ordinance to promote public health, safety and welfare. The Elm
Creek Sewer Interceptor was constructed in 1998 to serve the Elm Creek Sewer Drainage Basin.
This improvement shall be known as and referred to within this ordinance as the "Elm Creek
Sewer Interceptor."
B. The Elm Creek Sewer Interceptor is hereby established as the area depicted on the map
attached hereto as Exhibit "A." Exhibit "A" shall be made a part of this ordinance. This area
shall be designated as the Assessment Area. All property within the Assessment Area may
connect to the Elm Creek Sewer Interceptor subsequent to the effective date of this ordinance.
C. All costs associated with the construction of the Elm Creek Sewer Interceptor shall be
recouped through an assessment per acre for all property located within the Assessment Area.
The assessment amount per acre was previously established by adoption of a Resolution by the
Owasso Public Works Authority and may be amended by Resolution of the Owasso Public Works
Authority.
D. This assessment shall be paid as a fee for sewer services for properties developed
henceforth in the Assessment Area. Payment of this assessment is mandatory, and shall be due
upon the approval of a final plat. Properties within the Assessment Area which have already
been developed shall pay such assessment upon connection to the Elm Creek Sewer
Interceptor.
E. Properties not located within the Assessment Area may request connection to the Elm
Creek Sewer Street Interceptor. Upon approval of the connection, payment of the assessment
becomes mandatory, and shall be due upon the approval of a final plat. Properties which have
already been developed shall pay such assessment upon connection to the Elm Creek Sewer
Interceptor.
F. This ordinance expressly repeals all provisions of Ordinance 596, uncodified, previously
adopted on January 5, 1999.
(ORD. 1022 4/16/2013)
Page 17 -21
EXHIBIT A— ELM CREEK INTERCEPTORASSESSMENT AREA
Page 17 -22
SECTION 17.305 RANCH CREEK SEWER INTERCEPTOR ASSESSMENT AREA
A. It is the purpose of this ordinance to promote public health, safety and welfare by
constructing and maintaining and improving a sewer line from a point between East 76th Street
North and East 96th Street North adjacent to Mingo Road. This improvement shall be known as
and referred to within this ordinance as the "Ranch Creek Sewer Interceptor."
B. The Ranch Creek Sewer Interceptor is hereby established as the area depicted
on the map attached hereto as Exhibit "A." Exhibit "A" shall be made a part of this ordinance.
This area shall be designated as the Sewer Assessment Area. All property within the Sewer
Assessment Area may connect to the Ranch Creek Sewer Interceptor subsequent to the
effective date of this ordinance.
C. All costs associated with the construction of the Ranch Creek Sewer Interceptor,
including costs for the acquisition of the land, construction costs, professional fees, interest, and
other lawful and authorized costs and fees, may be recouped through a per acre assessment
for all property located within the Sewer Assessment Area. The assessment amount per acre
shall be established subsequent to approval of this Ordinance through adoption of a Resolution
by the Owasso Public Works Authority after construction of the Ranch Creek Sewer Interceptor
has been completed.
D. This assessment shall be paid as a fee for sewer services for properties developed
henceforth in the Sewer Assessment Area. Payment of this assessment is mandatory, and shall
be due upon the approval of a final plat. Properties within the Sewer Assessment Area which
have already been developed shall pay such assessment upon connection to the Ranch Creek
Sewer Interceptor.
E. Properties not located within the Sewer Assessment Area may request connection
to the Ranch Creek Sewer Street Interceptor. Upon approval of the connection, payment of the
assessment becomes mandatory and shall be due upon the approval of a final plat. Properties
which have already been developed shall pay such assessment upon connection to the Ranch
Creek Sewer Interceptor.
(Ord. 1049, 3/3/15)
Page 17 -23
RANCH CREEK .SANITARY SEI;T -R LVTERCEPTOR
HE014
RANCH CREEK SANITARY SEWER
__.... SERVICE BOUNDARY 2'76115
EXHIBIT A — Ranch Creek Sanitary Sewer Assessment Area
Page 17 -24
CITY OF OWA.SSO
I11 N. N13im 5a et
9.0, Box 130
Ou�sso, OK 74055
9IUXIS00
The Cily Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: Ordinance 1072
Garrett Creek - Morrow Place Sewer Improvement Assessment Area
DATE: March 11, 2016
BACKGROUND:
The Garrett Creek lift station and force main was constructed in 2004. The lift station is currently
operating at approximately 80% of its rated capacity and provides sewer service to Garrett
Creek Residential and Commercial, Rejoice School, Rejoice Church, Walgreens, McDonalds,
Taco Bell, Discount Tire, Village and Ace Hardware.
With the development of Morrow Place and other potential development within the area, City
of Owasso and Owasso Land Trust have been working on a solution for several years in order to
accommodate the sanitary sewer needs for existing and future development from E 106 St N to
E 126 St N and HWY 169 to N 129 E Ave. In 2011, Owasso Land Trust took the initiative and hired
Kellogg Engineering to begin the study of the basin and determined a new lift station, force
main and gravity line is in need in order to accommodate the existing sanitary sewer flows from
the Garrett Creek lift station and future estimated sanitary sewer flow within the basin.
The design is near completion and Owasso Land Trust has requested funding assistance for the
future capacity of properties not owned by the Owasso Land Trust. The construction of a new lift
station is being proposed to be funded through a public /private partnership. In order for the City
of Owasso to receive a return on the investment, City of Owasso is recommending the proposed
"Garrett Creek - Morrow Place Sanitary Sewer Assessment Area" be defined and established by
an ordinance.
PROPOSED ASSESSMENT AREA:
As mentioned above, staff is proposing an ordinance to establish an assessment area. The
complete assessment area includes a total of 760 acres as represented on the attached map.
The Garrett Creek Residential and Commercial has been deducted from the assessment area
acreage. Should the sanitary sewer assessment area be approved, a per -acre assessment fee
will be calculated using the final project cost, to be determined upon completion of the
construction phase.
RECOMMENDATION:
Staff recommends approval of Ordinance 1072 to establish the Garrett Creek - Morrow Place
Sewer Improvement Assessment Area.
ATTACHMENT:
Ordinance 1072, Garrett Creek - Morrow Place Sewer Improvement Assessment Area
CITY OF OWASSO
ORDINANCE 1072
AN ORDINANCE RELATING TO PART 17 UTILITIES, CHAPTER 3, SEWER SYSTEM,
SECTION 17 -306, GARRETT CREEK - MORROW PLACE SEWER IMPROVEMENT
ASSESSMENT AREA, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO,
OKLAHOMA, DESIGNATING THE GARRETT CREEK - MORROW PLACE SEWER
IMPROVEMENT PROJECT AND ESTABLISHING A SEWER ASSESSMENT AREA,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT:
SECTION ONE (1): Part 17, Utilities, Chapter 3, Sewer System, of the Code of Ordinances of
the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows:
SECTION 17 -306 GARRETT CREEK - MORROW PLACE SEWER IMPROVEMENT ASSESSMENT AREA
The Garrett Creek - Morrow Place Sewer Improvement Project will be constructed to
accommodate the sanitary sewer needs for existing and future development from E 106 St N to
E 126 St N and HWY 169 to N 129 E Ave and is hereby established as a "Designated Sewer
Improvement." The area depicted on the map attached hereto as Exhibit "GCMPSI" shall be
made a part of this ordinance and shall be designated as the Garrett Creek - Morrow Place
Sewer Improvement (GCMPSI) Assessment Area, The Garrett Creek Residential and Commercial
area (134.5 acres) depicted on the map shall be exempt from the assessment fee.
SECTION TWO (2): REPEALER
All ordinances or parts of ordinances, in conflict with this ordinance are repealed to the extent of
the conflict only.
SECTION THREE (3): SEVERABILITY
If any part or parts of this ordinance are held invalid or ineffective, the remaining portion shall
not be affected but remain in full force and effect.
SECTION FOUR (4): DECLARING AN EFFECTIVE DATE
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
SECTION FIVE (5): CODIFICATION
The City of Owasso Code of Ordinances is hereby amended by enacting an ordinance to be
codified in Part 17, Chapter 3, as Section 17 -306.
PASSED by the City Council of the City of Owasso, Oklahoma on the 151h day of March 2016,
Jeri Moberly, Mayor
(SEAL)
ATTEST:
Sherry Bishop, City Clerk
APPROVED as to form and legality this day of March, 2016.
Julie Lombardi, City Attorney
"GCMPSI"
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T Wit- -,. Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: Right of Way Acquisition for the Garnett Road Improvements from East 96th Street
North and East 106th Street North
DATE: March 11, 2016
BACKGROUND:
City staff is currently involved in the acquisition of rights of way and easements for the Garnett
Road Improvements from East 961h Street North and East 106th Street North. As a part of those
acquisitions, negotiations for the purchase of land from Linda Gail Taylor and Lue Del Coleman,
for 4,375 square feet of right of way, have been successfully completed.
DESCRIPTION /PURCHASE PRICE:
Linda Gail Taylor and Lue Del Coleman - The appraised value of the right of way is $7.25 per
square foot, for a purchase price of $31,719. Compensation for damages and permanent
easement in the amount of $14,273 was included in addition to the right of way cost, for a total
offer of $45,992 (see attachment).
FUNDING:
Funding for this purchase is available from the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval to purchase right of way, easement and compensation for
damages in the amount of $45,992 to Linda Gail Taylor and Lue Del Coleman, and authorization
for payment.
ATTACHMENTS:
Signed Agreement - Linda Gail Taylor and Lue Del Coleman
Site Map
Mike Craddock
Terra Acquisition Services
8301 East 74th Place
Tulsa, OIC 74133
February 9, 2016
Linda Gail Taylor and Luc Del Coleman
11049 East 991i Street North
Owasso, OK 74055
RE: City of Owasso Road Widening Project
Job No. 30742(04)
North Garnett Road — Parcel 7
Dear Ms. Taylor and Ms. Coleman:
Terra Acquisition Services is wonting under Contract with City of Owasso to acquire the
right of way and easements for improving the roadway and drainage in the area.
Tile appraisal s enclosed. lI also aen been
oted the copy of the documents taat will be needed.
I have included an offer' letter from the City of Owasso. This offer letter is based on the
appraisal for a total of $45.992.00. The temporary easements needed are for the tie -it to
the new driveway approaches to be constructed with project. The temporary easements are
not filed of record and state that they are only for a limited time.
If this offer meets with your approval, I would request that you acknowledge with your
signature below. I will need to obtain this signed letter and the enclosed W -9 so the check
can be processed. It will take about three weeks in order to obtain the check.
If you have any questions please feel free to contact Inc at the number listed above to
discuss this project.
Sincerely, Agreed to:
Date
Mike R. Cra dock
Terra Acquisition Services
Date
Cc Roger Stevens, Public Works Director
ROW - Garnett Rd Between B 96 St N and B 106 St N
Linda Taylor &
1 — 376 ft Lue Coleman 03/10/2016
Property
This map represents a visual display o; related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy.
please contact Onzasso Public staYforthe most up -to -date information-
The City Wit out limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Julie Trout Lombardi
City Attorney and General Counsel
SUBJECT: Authorization to Initiate Condemnation Proceedings to Acquire Property for the
North Garnett Road Widening Project from 961h Street North to 106th Street North
DATE: March 11, 2016
BACKGROUND:
The City of Owasso is currently in the process of acquiring private property along Garnett Road
as public right -of -way (ROW) in accordance with the North Garnett Road Widening Project from
96th Street North to 1061h Street North. Parcel No. 5 is located at 9801 North Garnett Road, is
approximately 11,080 square feet in size and is owned by Cavins Owasso, 1, LLC. An appraisal of
this property was performed on or about November 22, 2015, at the City's request. As a result of
that appraisal, an Offer Letter was submitted to the property owner on January 28, 2016, offering
to acquire the ROW and compensate the landowner for resultant damages in the amount of
$98,308. A response was received from the landowner on February 8, 2016, rejecting that offer.
Based upon the foregoing, it has become apparent that condemnation is the sole mechanism
available to the City to obtain the necessary ROW on the Cavins Owasso, 1, LLC, parcel. The
ROW in question will be utilized for a public purpose; therefore a condemnation action is both
warranted and appropriate. The City obtained an appraisal of the property and offered the
landowners a fair price equaling the property's Fair Market Value plus additional damages. Due
to the landowner's refusal to accept this offer, City staff believes that agreement upon a
mutually acceptable purchase price cannot be reached through additional negotiation.
Therefore, staff submits that a Resolution of Necessity authorizing the filing and prosecution of a
condemnation action is appropriate and required to obtain needed ROW from the Cavins
Owasso, 1, LLC, property.
RECOMMENDATION:
Staff recommends approval of Resolution 2016 -02 authorizing the filing and prosecution of a
condemnation action to obtain the necessary ROW on the Cavins Owasso, 1, LLC, property
described therein.
ATTACHMENTS:
Offer Letter to Property Owner, dated January 28, 2016
Landowner Letter Rejecting Offer and Requesting Condemnation Proceedings, dated February
8, 2016
Response Letter from Roger Stevens, dated February 9, 2016
Resolution 2016 -02
OFFER LETTER
Dear: Vickie L. Maim
Cavins Owasso I, LLC
PO Box 1153
Denton, TX 76202
Project: srP -xxxx
City of Owasso
Pa reel: 5
J /P: 30742 t04l
A road widening improvement project has been planted for construction in your area, The
project will require that the City of Owasso will acquire right -of -way across the property which
your own or in which you have an interest. The agent presenting this letter has explained the
project and its effects upon you and your property and is making an offer to acquire the right -of-
way from you in the name of City of Owasso.
Our offer is as follows:
To acquire right -of -way $98,308.00
Of the amount $1 1.982.00 is compensation for Cost to Cure Damages.
Total Offer w /damages is $98,308.00
The agent making you the offer is not authorized to change the amount.
The above offer is the amount the City of Owasso has determined to be the Fair Market Value of
the part of your property needed inclusive of damages (if any) to your remaining property. This
is a film offer made according to statutory requirements; however, there is no prohibition against
you donating the land for the right -of -way, if you wish to do so.
If it is necessary for you to move any of your personal property, you will be given 80 days from
the date shown below to clear the right -of -way. Your consideration of our purchase offer to buy
your property will be appreciated,
Yours very truly,
G -
Rog r St ens, City of Owasso Public Works Director
Pro e/Crad -ghts Br c ure delivered and written offer made by:
L.
Mike ek, Terra Acquisition Services
Date: /"7�o—i�, / d-117—
(Date Written Offer and 4operty Rights Brochure delivered)
LPA 09107
r
February 08, 2016
Roger Stevens
Public Works Director
City of Owasso
Owasso, Oklahoma 74055
Re: Offer Letter, Project STP -XXXX, Parcel 5, J/P: 30742 (04)
Mr. Stevens:
This letter will acknowledge receipt by Cavins Owasso I, LLC (hereafter "Owner ") of the City of
Owasso's (hereafter "City ") "firm offer" for the purchase of unspecified tracts of land owned by
the undersigned and more particularly described in the materials accompanying your offer letter.
After careful consideration, the undersigned rejects your offer and refuses to donate said tracts to
the City of Owasso. Further, Owner requests that you immediately submit to the Owasso City
Council for their February 16, 2016 council meeting an appropriate resolution authorizing the
initiation of the condemnation process for the tracts should you still have a desire to acquire the
tracts.
Please use the contact information below for all necessary communication with Owner.
Sincerely yours,
CAVINS OWASSO, I, LLC
By:
Vickie L. Mann, Member/Manager
10001 Hanford Dr.
Denton, TX 76207
940 - 262 -0441
vmann@privac-yabroad.com
C: Mike R. Craddock, Terra Acquisition Services
Letter to Roger Stevens 02 -08 -16
February 9, 2016
Vickie L. Mann
Cavins Owasso, 1, LLC
10001 Hanford Drive
Denton, TX 76207 VIA: vamarmnn privacyabroad.cotn
RE: City of Owasso Garnett Road Widening Project
Parcel 5 7/P 30742(04)
Dear Mrs. Mama:
The City of Owasso is in receipt of your letter dated 2 -08 -16 requesting the initiation of the
condemnation process for your tract.
I wanted to clarify some items based on your letter. You were provided the specific land areas
needed that include the specific legal descriptions for the needed right of way and easements.
You were provided the appraisal and the review appraisal and copies of the legal documents.
You were also provided an Offer letter which stated the City of Owasso would pay to Cavins
Owasso, 1, LLC a total of $98,308.00.
However, per your letter rejecting the City of Owasso's offer, we will commence our process
and will notify the legal counsel once we are informed of who will be representing Cavins
Owasso, 1, LLC.
If you have any questions please feel free to contact me.
sincerely
Roger Stevens
PWD
City of Owasso
Cc; Mike Craddock
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2016 -02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, RESOLVING THE NECESSITY OF INSTITUTING AND PROSECUTING
CONDEMNATION PROCEDURES TO OBTAIN PERMANENT RIGHT -OF -WAY
AND TEMPORARY AND PERMANENT EASEMENTS FOR THE NORTH GARNETT
ROAD WIDENING PROJECT FROM 96TH STREET NORTH TO 106TH STREET NORTH.
WHEREAS: The City of Owasso, by and through officers and agents thereof, has
endeavored to obtain permanent right -of -way for the legal description of
property, attached hereto and marked Exhibit "A," deemed necessary for the
Garnett Road Widening Project from 961h Street North to 106th Street from the
landowner, Covins Owasso, 1, LLC;
WHEREAS: In connection with such efforts to obtain the needed permanent
right -of -way consensually, the City of Owasso, by and through officers and
agents thereof, has made a bona fide good faith offer to purchase same; and,
WHEREAS: The above - referred landowner has not accepted such offer and by
reason thereof, condemnation proceedings, as provided for under the
Constitution and Statutes of the State of Oklahoma, are necessary.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT: Officers and agents of the City of Owasso, Oklahoma, are
hereby authorized to initiate, and prosecute to the conclusion thereof,
condemnation proceedings against the above -named landowner to obtain the
necessary permanent right -of -way, temporary easements and permanent
easement as set forth in Exhibit "A" hereto, as well as any additional relief to
which the City of Owasso, Oklahoma, may, by law, be entitled to.
APPROVED AND ADOPTED this 151h day of March, 2016, by the City Council of the
City of Owasso, Oklahoma.
Jeri Moberly, Mayor
Attest:
Sherry Bishop, City Clerk
Approved As To Form:
Julie Trout Lombardi,
City Attorney
Project No. 30742(04) / Fed ID No. STPY - -XXXX
North Garnett Road E. 96th St to E 106th St.; Tulsa County, OK
Parcel No. 5 / Cavins Owasso 1 LLC
Addenda
51
ProJect North Garnett Road Widening
Parcel 5., 5.1
Owner Cavins Owasso I, LLC
County Tulsa
Sao. 17 T -21 —N, R -14—E, I.B. &M.
LEGAL DESCRIPTION
5, PERMANENT RIGHT —OF —WAY
A tract of land located In the Southwest Quarter (SVf /4) of Section Seventeen
(17) of Township Twenty —onc (21) North and Runge Fourteen (14) East of the
Indian Bose and Meridian (1.8.&lA.), according to the 0.S. government Survey,
thereof, Tulsa County, State of Oklahoma; being more particularly described as
follows:
Commencing at the SW corn" of the SW /4 of Sec 17, T -21 —N, R -14—E,
1.6.&M.; Thence N 01'10'25' W along the west line of sold SW /4 a distance of
991.81 feet to the Point of Beginning; Thence N 0170'25" W o distance of
330.71 feet; Thence N 88'4453" E 0 distance of 50.05 feet; Thence S
01'10'25" E a distance of 330.72 feet'. Thence S 88'4522' W a distance of
50.00 feet to the Point of Beginning.
Basis of bearing is the Oklahoma State Piano Coordinate System.
5.1 TEMPORARY RIGHT-- OF —tvAY
A tract of land located in the Southwest quarter (SW /4) of section Seventeen
(17) of Township TWanty —one (21) North and Range Fourteen (14) East of the
Indian Buse and Meridian (L8.8rM.J, according to the U.S, Government Survey,
thereof, Tulsa County, State of Oklahoma; being more particularly described as
follows:
Commencing at the SW corner of the S V/4 of Sea. 17, T -21 —N, R -14—E,
I.B.&4f; Thence N 01'10'25' Vf along the west line of said S1V /4 a distance of
991.81 fleet; Thence N 88'45'22" E a distance of 50.00 teat to the Point of
Beginning; Thence N 01'10'25" W a distance of 10.00 feet; Thence N 88'45'22"
E a distance of 45.00 feet; 'Thence S 01'10'25" E a distance of 10.00 feet;
Thence S 88'45'22" W a distance of 45.00 feet to the Point of Beginning,
1, Kevin 6t Newlun. P.LS., Benchmark Surveying and Land Services, Inc., certify that
the attached legal description closes in - accord with existing records, is a true
representation bf the real property as described, and meets the minimum technical
standards for land surveying of the State of Oklahoma.
S(anoturc Date Kevin M Newlun, PLS OK 1289
C.A. No. 2235
Expires: 66 -30 -16
Sheet 2 of 4
Exhibit "® B°
Cavins Owasso 1 LLC limp
bow
Project No. 30742(04) / Fed ID No. STPY —XXXX
North Garnett Road E. 96th St to E 106th St.; Tulsa County, OK
Parcel No. 5 / Cavins Owasso 1 LLC
Addenda
6V]
Project North Garnett Road Widening
Parcel 5.2, 5.3
Owner Cavins Owasso 1, LLC
County Tulsa
Sec. 17 T -21 —N, R -14 —E, 1.8. &M.
LEGAL DESCRIPTION
5.2 TEMPORARY RIGHT —OF —WAY
A treat of land located In the Southwest Quarter (SY.' /4) of Section Seventeen
(17) of Township Twenty -one (21) North and Range Fourteen (14) East of the
Indian Base and Meridian {LB. &M.), according to the U.S. Government Survey,
thereof, Tulsa County, State of Oklahoma; being more particularly described as
follows:
Commencing at the SW comer of the SW /4 of Sec. 17, T -21 -N, R -14-E.
Thence N 0110'25" W along the west line of said SW /4 a distance of
1141.51 feet; Thence N 88'49'35" E. a distance of 50.00 feet to the Point of
Beginning; Thence N 01'10'25" W a distonce of 80.00 feet; Thence N 88'48'35"
E a distance of 65.00 feet; Thence S 01'10'25" E a distance of 50.00 feet;
Thence S 88'49'35" W a distance of 65.00 feet to the Point of Beginning.
5.3 TEMPORARY RIGHT -OF -WAY
A tract of land located In the Southwest Quarter (SW /4) of Section Seventeen
(17) of Township Twenty -one (21) North and Range Fourteen (14) East of the
Indian Base and Meridian (LB.&M.), according to the U.S. Government Survey,
thereof, Tulsa County, State of Oklahoma; being more particularly described as
follows:
Commencing at the SW corny of the SW /4 of Sec. 17, T -21 -N, R- 14--E,
l.B.&M.; Thenco N 01'10'25" W along the west line of said SW /4 a distance of
1322:52 feet; Thence N 88'44'53" E a distance of 50.00 feet to the Point of
Beglnningi Thence N 88'44'53" E a distance of 47.00 Feet; Thence S 0110'25"
E a distance of 30.00 feet; Thence S 884453" W a distance of 47.00 feet;
Thence N 0110'25" W a distance of 30.00 feet to the Point of Beginning,
i, Kevin M Newlun, P.L.S., Benchmark Surveying end Land Services, Inc., certify that
the attached legal description closes in accord with existing records, is a true
representation of the real property as described, and meets the minimum technical
standards for land surveying of the State of Oklahoma.
S - "L...t - t45; i L 't-ln - V-\ .�
Signature Date Kevin to Newlun, PLS OK 1289
C,A. No. 2235
Expires: 06 -30 -16
Sheet 3 of 4
Cavins Owasso 1 LLC it Y.
Project No. 30742(04) / Fed ID No. STPY - -XXXX
North Garnett Road E. 96th St to E 106th St.; Tulsa County, OK
Parcel No. 5 / Cavins Owasso 1 LLC
Addenda
Project
Parcel
Owner
County
Sec. 17
LEGAL DESCRIPTION
5.A PERPETUAL EASEMENT
North Garnett Road Wtdaning
5.A
Covtns Owosso 1, LLC
Tulsa
T -21 —N, R -14 —E, i.B. &M.
A tract of land located in the Southwest Quarter (SW /4) of Section Seventeen
(17) of Township Twenty —one (21) North and Range Fourteen (1h) East of the
Indian Base and Meridian (134M.), according to the U.S. Government Survey,
thereof, Tulsa County, State of Oklahoma; being more Particularly described as
follows:
Commencing at the SW corner of the SW /4 of Sec. 17, F -21 -1,1, R -14—E,
I.B.&M.; Thence N 0190'25" W along the west line of said SW /4 a distance of
991.81 feet; Thence N 88'45'22" E a distance of 50.00 feet to the Point of
Beginning; Thence N 01'10'25" W a distance of 330.72 feet; Thence N
88'44'53" E a distance of MOD feet; Thence S 0110'25" E a distance of
330.72 feet; Thence S 88'45'22" W a distance of 10.00 feet to the Point of
Beginning.
-'2_i - i :1
Signature Date
\—.2a • n
Kevin M Newlun, PLS OK 1289
C.A. No, 2235
Expires: 06 -30 -16
Shoat 4 of 4
53
Cavins Owasso 1 LLC frr.
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 03105116
Department Payroll Expenses Total Expenses
Municipal Court
5,371.73
8,138.14
Managerial
21,441.72
30,460.92
Finance
15,282.33
24,483.17
Human Resources
8,189.05
13,601.51
Community Development
15,653.48
25,002.29
Engineering
16,040.04
24,360.40
Information Systems
13,850.04
21,212.22
Support Services
8,192.46
12,422.33
Cemetery
1,219.60
1,852.48
Police Grant Overtime
3,080.62
3,121.58
Central Dispatch
20,669.28
35,075.84
Animal Control
3,394.00
5,160.86
Emergency Preparedness
1,737.93
2,490.40
Stormwater /ROW Maint.
5,817.65
8,857.93
Park Maintenance
8,052.93
12,277.39
Culture /Recreation
4,955.88
8,155.85
Community - Senior Center
3,820.33
6,580.06
Historical Museum
654.40
734.75
Economic Development
3,317.09
4,384.85
General Fund Total
160,740.56
248,372.97
Garage Fund Total 4,687.60 7,738.24
Ambulance Fund Total 365.00 409.82
Fire Fund 37 Total 150,92033 230,525.93
Police Fund 38 Total 138,695.74 214,332.50
Streets Fund 39 Total 8,867.17 14,879.55
Stormwater Fund 27 Total
Worker's Compensation Total 4,109.39 4,915.02
Strong Neighborhoods Total 3,726.90 5,492.68
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 3110(16
VENDOR
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
STOP LOSS FEES
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
30,185.88
66,250.21
33,742.14
2,425.29
13,079.12
47,301.48
192,984.12
2,787.00
2,480.98
5,267.98
2,832.66
2,832.66
201,084.76
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2015 -2016
Budgetary Basis
Statement of Revenues 8, Expenditures
As of February 29, 2016
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTAL REVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in - Sales Tax
Transfers in - RAN Financing
Transfers out
TOTAL TRANSFERS
NET CHANGE IN FUND BALANCE
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
PERCENT
OF BUDGET
70.75%
65.77%
66.03%
69.79%
59.07%
94.25%
70.38%
61.03%
52,81%
58.44%
20.53%
55.06%
69.29%
100.00%
69.84%
69.67%
MONTH
YEAR
TO -DATE
TO -DATE
BUDGET
$
2,833,286
$
20,932,910
$
29,586,666
24,825
169,550
257,800
58,137
541,612
820,272
77,940
461,173
660,755
88,682
440,072
744,985
18,036
106,525
113,021
$
3,100,905
$
22,651,842
$
32,183,500
$
(1,311,569)
$
(10,735,799)
$
(17,590,054)
(90,048)
(570,629)
(1,080,447)
(98,704)
(1,199,368)
(2,052,282)
(89,982)
(651,939)
(3,175,561)
$
(1,590,303)
$
(23,898,344)
$
(13,157,735)
$
1,510,602
$
8,285,156
$
9,494,107
$
1,417,979
$
10,566,678
$
15,251,007
-
330,000
330,000
(2,296,904)
(16,657,404)
(23,850,000)
$
(878,926)
$
(5,760,726)
$
(8,268,993)
$
3,733,381
$
16,163
$
631,677
3,092,827
3,092,827
$
6,826,208
$
3,108,990
PERCENT
OF BUDGET
70.75%
65.77%
66.03%
69.79%
59.07%
94.25%
70.38%
61.03%
52,81%
58.44%
20.53%
55.06%
69.29%
100.00%
69.84%
69.67%