HomeMy WebLinkAbout2016.03.28_Sales Tax Watchdog Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO SALES TAX WATCHDOG COMMITTEE
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Regular
March 28, 2016
6:30 PM
Old Central
109 N. Birch
Owasso, OK
AGENDA
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1. Call to Order
Steve Mowery, Chair
2. Roll Call
Juliann Stevens
3. Election of Vice -Chair
Steve Mowery, Chair
4. Consideration and action relating to the July 27, 2015 Minutes - Attachment
Steve Mowery, Chair
5. Presentation of City Council Resolution No. 2015 -17, identifying new projects eligible for
funding from the Capital Improvements Fund - Attachment
Sherry Bishop
6. Discussion of the Project Status Report - Attachment
Sherry Bishop
7. Discussion of Financial Reports - Attachment
Linda Jones
8. Consideration and action relating to Project Completion Reports - Attachment
Steve Mowery, Chair
A. FY 2014 -2015 Street Rehabilitation Program
B. Transportation Master Plan
C. Pumper Truck Purchase, Fire Department
9. Consideration and action relating to the Progress Report for Public Distribution- Attachment
Steve Mowery, Chair
10. Presentation of the April 5, 2016 Vision for Owasso Sales Tax Election
Warren Lehr
11. Report from City Manager
12. New Business
13. Adjournment
Agenda filed in the office of the City Clerk and os e `qn the City fi�i bull ti r /qt 0 PM on
Wednesday, March 23, 2016. I 1 G/ G /
JuliT a M. Stevens, Deputy Clerk
OWASSO SALES TAX WATCHDOG COMMITTEE
MINUTES OF REGULAR MEETING
Monday, July 27, 2015
The Owasso Sales Tax Watchdog Committee met in regular session on Monday, July 27, 2015 in
the Old Central Building, 109 N. Birch, per the Notice of Public Meeting filed in the Office of the
City Clerk and the Agenda posted on the City Hall bulletin board at 5:00 PM on Wednesday, July
22, 2015.
ITEM 1: CALL TO ORDER
Vice Chair Steve Mowery called the meeting to order at 6:35 PM.
ITEM 2: ROLL CALL
PRESENT
David Boggs Steve Mowery Ed Wagner
Josh Burton Malinda Palmer
Don Hutchings Matthew Roberts
Brandon Miller Trey Thee
ABSENT
Danny Ewing Michael Amberg Cyndi Knoten
Mark Schneider Brandon Shreffler Mike Westerman
ITEM 3. ORIENTATION AND INTRODUCTION OF NEW MEMBERS
Sherry Bishop, Assistant City Manager, presented historical information related to the Third Penny
Sales Tax and the committee's purpose. Ms. Bishop also reviewed the Council policy statement
setting the guidelines for committee appointments, vacancies, and meeting dates.
ITEM 4. ELECTION OF CHAIR
Vice Chair Steve Mowery presented the item. David Boggs moved to elect Steve Mowery to the
position of Chair, seconded by Don Hutchings. The election for Vice Chair will occur at the next
meeting.
AYE: Boggs, Burton, Hutchings, Miller, Mowery, Palmer, Roberts, Thee, Wagner,
NAY: None
ABSTAIN: None
Motion carried 9 -0.
ITEM 5: CONSIDERATION AND ACTION RELATING TO THE JANUARY 26, 2015 MINUTES
Josh Burton moved, seconded by Matthew Roberts to approve the minutes of the January 26,
2015 regular meeting.
AYE: Boggs, Burton, Hutchings, Miller, Mowery, Palmer, Roberts, Thee, Wagner,
NAY: None
ABSTAIN: None
Motion carried 9 -0.
ITEM 6: DISCUSSION OF CITY COUNCIL RESOLUTION 2015 -09, IDENTIFYING NEW PROJECTS
ELIGIBLE FOR FUNDING THE CAPITAL IMPROVEMENTS FUND
Sherry Bishop presented the item and discussion was held.
ITEM 7: DISCUSSION OF THE PROJECT STATUS REPORT
Roger Stevens, Public Works Director, and Sherry Bishop presented status reports on current CIP
funded projects. Discussion was held.
Watchdog Committee
July 27, 2015
ITEM 8: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS
Linda Jones, Finance Director, presented the financial reports included in the agenda packet.
Discussion was held.
ITEM 9: CONSIDERATION AND ACTION RLATING TO A PROJECT COMPLETION REPORT
A. FY 2013 -2014 Street Rehabilitation Project
Steve Mowery presented the item. Brandon Miller moved, seconded by David Boggs to
approve the completion report as submitted.
AYE: Boggs, Burton, Hutchings, Miller, Mowery, Palmer, Roberts, Thee, Wagner,
NAY: None
ABSTAIN: None
Motion carried 9 -0.
ITEM 10: CONSIDERATION AND ACTION RELATING TO THE PROGRESS REPORT FOR PUBLIC
DISTRIBUTION
Linda Jones presented the item and discussion was held. Brandon Miller moved, seconded by
Malinda Palmer to approve the Progress Report for Public Distribution as submitted.
AYE: Boggs, Burton, Hutchings, Miller, Mowery, Palmer, Roberts, Thee, Wagner,
NAY: None
ABSTAIN: None
Motion carried 9 -0.
ITEM 11: CONSIDERATION AND ACTION RELATING TO FUTURE MEETING DATES OF THE SALES TAX
WATCHDOG COMMITTEE
Sherry Bishop presented the item and discussion was held. Malinda Palmer moved, seconded
by Trey Thee to recommend to the City Council changing the regular meeting months from
January and July to March and September.
AYE: Boggs, Burton, Hutchings, Miller, Mowery, Palmer, Roberts, Thee, Wagner,
NAY: None
ABSTAIN: None
Motion carried 9 -0.
ITEM 12: NEW BUSINESS
None. Steve Mowery invited Warren Lehr, City Manager, to address the committee. Mr. Lehr
updated the committee on discussions taking place in the regional area related to the
expiration of the Vision 2025 sales tax.
ITEM 13: ADJOURNMENT
Josh Burton moved, seconded by Matthew Roberts to adjourn the meeting.
AYE: Boggs, Burton, Hutchings, Miller, Mowery, Palmer, Roberts, Thee, Wagner,
NAY: None
ABSTAIN: None
Motion carried 9 -0.
The meeting adjourned at 7:45 PM.
Steve Mowery, Chair
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2015 -17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
AMENDING THE PRIORITY DETERMINATION OF CAPITAL IMPROVEMENT
PROJECTS ELIGIBLE FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND,
WHEREAS, on the 141h day of October, 2003, the citizens of the City of Owasso,
Oklahoma, approved Ordinance Number 763, providing for the extension of the third penny
sales tax and further, restricting the use of said sales tax generated by such third penny
extension to capital projects reviewed by the Capital Improvements Committee and
approved by the City Council by resolution; and,
WHEREAS, the City Council by previous Resolutions designated the following Capital
Improvement projects as eligible for funding from the Capital Improvement Fund:
East 861h Street North Widening Project (Main to Memorial)
East 1061h Street North and North Garnett Road Intersection Improvements
East and West Service Roads between E. 661h Street North and E. 1261h Street North
East 7611, Street North Widening Project from Hwy 169 to N. 1291h East Avenue
Sports Park
Vehicle Maintenance Facility
Main Police Station /City Hall
Annual Street Rehabilitation Program
Garnett Road Widening Project from E. 96 +h Street North to E. 106th Street North
Elm Creek Park Improvements
Transportation Master Plan
East 116 Street North and North 129 East Avenue Intersection Improvements
Intersection Traffic Signal Improvements Highway 20 and North 140 East Avenue
Replacement Fire Engine
Radio System Upgrade
WHEREAS, the City Council, after having received a recommendation from the
Capital Improvements Committee that the following be included in the projects list:
Widening of Garnett Road from East 106 Street North to East 116 Street North
Intersection Improvements at East 106 Street North and North 145 East Avenue
Intersection Improvements at East 96 Street North and North 145 East Avenue
and after properly notifying the Public in accordance with Resolution No. 2003 -14, has held a
Public Hearing on Tuesday, September 15, 2015, as required by the aforesaid resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, that, to -wit:
The Capital Projects heretofore designated as priority be amended by including, to -wit:
Widening of Garnett Road from East 106 Street North to East 116 Street North
Intersection Improvements at East 106 Street North and North 145 East Avenue
Intersection Improvements at East 96 Street North and North 145 East Avenue
is hereby approved and shall be considered as capital projects for funding from the Capital
Improvements Fund.
w
ATTEST:
Sherry Bishol;Y City Clerk
DATED this 6th day of October, 2015
*Joberly, Mayor
AP OVED AS TO FORM:
J Lombardi, City Attorney
CAPITAL IMPROVEMENT PROJECTS
STATUS REPORT
March 28, 2016
PUBLIC WORKS DEPARTMENT:
• E 76 St N Widening (from U.S. Hwv169 to N 129 E Avenue)
- in 2010, federal funding was awarded for the engineering, right -of -way and utility
relocation phase. In 2011, federal funding was awarded for the construction phase.
Through the Surface Transportation Program, the city will be required to match the costs
by 20% for each phase.
- In February 2016, ODOT and Federal Highway Administration approved the
environmental document.
- ROW obtainment is scheduled to commence in April 2016 with completion by October
2016.
- Utility relocation is expected to begin in January 2017 with completion by October 2017.
- Construction is scheduled to occur in February 2018 with completion by November 2018.
• E 86 St N Widening (from Main Street to .N Memorial Drivel
- Funding for the construction of this project is a result of a "matching grant'; 80% ODOT
funding and 20% City funding.
- In early April 2012, construction commenced on the 1.5 mile roadway improvement
project. In February 2013, the project was completed.
- The Federal Highway Administration and Oklahoma Department of Transportation are
working with Becco Construction to resolve an issue with final material quantities. At this
time, ODOT is unable to provide a timeframe when this audit will be finalized between the
three entities.
• E 106 St N and Garnett Road Intersection Improvement Proiect
- Funding for this project is with federal funds; 80% ODOT funding and 20% City funding.
On April 5 2013, ODOT awarded a construction contract to Paragon Contractors.
Construction commenced in July 2013.
- In August 2014, the transportation, stormwater and traffic signal improvements were
completed by Paragon Contractors.
- The Federal Highway Administration continues to conduct a financial audit on the
construction phase of the project to ensure there is not an invoice that may need to be
paid with a portion of the remaining fund balance.
- Recently, City of Owasso received Change Order #5 requesting lost days in the contract
due to utility conflicts. In addition, ODOT has informed City staff there may be another
change order due to material quantity overruns. At this time, ODOT is unable to provide a
timeframe when the audit will be finalized.
Garnett Road Widening(from E 96 St N to E 106 St N
- In November 2012, Council approved an engineering agreement with Dewberry.
- In November 2013, federal funds were awarded through the Surface Transportation
Program. A 20% fund match is required.
- ODOT approved the environmental document in June 2015. The Federal Highway
Administration (FHWA) approved the document in July 2015.
- ROW obtainment commenced in October 2016 with completion anticipated in May 2016.
- Utility relocation is expected to begin in July 2016 with completion by April 2017.
- Construction is estimated to begin in August 2017 with completion by June 2018.
• Garnett Road Widening (E 106 St N to .E 116 St N)
- In March 2016, City Council approved an engineering agreement with McClelland
Consulting Engineers. The engineering design is scheduled for completion in October
2016.
E 106 St N and N 145 E Avenue Intersection Improvements
- In October 2015, Council approved this project to be included as a project on the
Capital Improvements Project list.
- In January 2016, Council approved an engineering agreement with Poe and Associates.
- In February 2016, engineering design commenced with completion scheduled in
November 2016.
E 116 St N 8 N 129 E Avenue Intersection Improvements
- In November 2014, application for funding for the construction phase of this project was
approved to receive federal funds in the amount of $2,186,000. This "matching grant" will
result in 80% ODOT funding, 10% ($696,500) Tulsa County funding and 10% City funding
towards this project.
- In March 2015, ODOT began the environmental study with final approval by Federal
Highway Administration occurring in January 2016.
- ROW acquisition is anticipated to commence in April 2016 with completion June 2016.
- Utility Relocation is expected to begin in September 2016 with completion March 2017.
- Construction is anticipated to begin in June 2017 with completion January 2018.
E 116 St N & N 140E Avenue Intersection Signalization Improvements
- In January 2014, ODOT agreed to utilize some of the remaining fund balance of the
SH 20 widening project to fund 80% of this project cost.
- In February 2015, ODOT advertised this project for bids with bid opening occurring in
March.
- The improvement project began in October 2015 and completed in January 2016.
- The Federal Highway Administration is auditing the project.
FY 2015 Street Rehabilitation Program
- In August 2014, City Council approved project locations.
- In March 2015, City Council approved a construction contract with Becco Construction.
- Construction began in April 2015.
- All invoices have been received. A request for action to approve the Project Completion
Report is included on the March 28, 2016 Sales Tax Watchdog agenda
• FY 2016 Street Rehabilitation Program
- In August 2015, City Council approved the project priority list. The Engineering Division is
designing the following locations for rehab:
• Atlanta Street reconstruction from E 76 St N to W 3 St
• Alley reconstruction between Broadway and W 1 St
• Broadway reconstruction west of Atlanta
• W 1 St Reconstruction
• Construction of cul -de -sac on the north end of Carlsbad
• Rehabilitation of N 126 E Ave from E 76 St N to E 77 PI N
• Rehabilitation of E 77 PI N from N 123 E Ave to N 126 E Ave
• Rehabilitation of N 124 St, adjacent to Mills Elementary
• Rehabilitation of E 80 Ct N
• Preventative Maintenance - Honey Creek II
• Preventative Maintenance - Bailey Ranch II /Sawgrass I
- Bid advertisement is scheduled to occur in May 2016 with construction beginning in July
2016.
Transportation Master Plan Study
- In September 2013, City Council approved an agreement for engineering services with
Guernsey Engineering.
- On July 7, 2015, City Council conducted a Public Hearing to receive citizen comments
and /or questions.
- On July 21, 2015, the City Council adopted the Transportation Master Plan by resolution.
- All invoices have been received. A request for action to approve the Project Completion
Report is included on the March 28, 2016 Sales Tax Watchdog agenda.
FIRE DEPARTMENT:
New Fire Pumper Truck Purchase
- On January 20, 2015, City Council approved the purchase and payment for a 2015
Pierce Velocity fire pumper from Conrad Fire Apparatus of Olathe, Kansas.
- All invoices have been received. A request for action to approve the Project Completion
Report is included on the March 28, 2016 Sales Tax Watchdog agenda.
RECREATION AND CULTURE DEPARTMENT:
Elm Creek Park Renovation
- On November 20, 2012, City Council awarded an engineering service agreement to
Impact Engineering and Planning, PLC, of Owasso.
- The park master plan and architectural design for the pavilions and bathrooms has been
completed.
POLICE SERVICES /CITY HALL DEPARTMENTS:
Main Police Station /New City Hall
- On August 20, 2013, City Council approved the purchase of the former First Bank of
Owasso building located at 102 West 2 Avenue.
- In December 2013, City Council awarded a professional services contract to BKL
Incorporated for engineering and design.
- On July 7, 2015, City Council awarded construction bids and approved a construction
management contract with Nabholz Construction Corporation.
- Work on interior and exterior finishes continues. The new AEP transformer and back -up
generator have been installed.
SUPPORT SERVICES DEPARTMENT:
• Vehicle Maintenance Facility
- On November 6, 2012, City Council approved an agreement with Matrix Architects,
Engineers, Planners, Incorporated for professional architecture and engineering services.
- Meetings are being scheduled to discuss location options for the building.
Upgrade of City Radio System
- The City of Owasso's radio equipment has been in place since its re- banding initiative in
2006. Last year, Motorola issued a Letter of Intent announcing this equipment would be
discontinued and no longer supported after the calendar year 2017.
- City Council approved this project on October 6, 2015. All equipment has been
delivered. Fixed site equipment has been installed but not hooked to power. Installation
of equipment at the Radio Tower is being scheduled.
- City Staff members are working with Motorola engineers to develop the programming
template for the subscriber units.
City of Owasso
Capital Improvements Fund
Project Status Summary Report
As of February 29, 2016
-Note - Additional Project funding will be provided by other resources such as ODOT and Tulsa County.
"'Construction has been completed, and the City is waiting for ODOT's financial audit of the project to determine if the City will be invoiced for any additional costs.
Completed
Completed
Completed
Owasso
Project Budget
Expended
Contracted
Percent of
Percent of
Total Project
Outside
Funding
Life -to -Date
Expended
Project -to-
8
Budget
Work
Resolution
Cost Estimate
Funding-
Requirement
Through FYI
FY2016
Date
Encumbered
Expended
Complete
2010 -13
76th Street Widening
$ 6.860,000
$ 5,482,000
$ 1,378.000
$ 1,169.176
$ 5,120
$ 91,795
$ -
8%
307.
2007 -05
86th Street, Main - Memorial
8.006,532
5,232,377
2.774,155
2.774,155
0
2,679,183
0
97%
100% '•
2008 -01
106th /Gamett Intersection
3,470,810
1,611,658
1.859.152
1,811,970
0
1,811,970
0
100%
100%
2012 -04
Garnett Widening, 96th-1Obth
7,991,000
3,200.000
4,791,000
1,662.076
85,105
342,930
14,914
21%
50%
2015 -17
Garnett Widening, 106th -116th
7,900,000
7.900,000
380,000
0
0
0
0%
0%
2015 -17
96th /145th Intersection
4,386,000
4,386,000
170,000
0
0
0
0%
0%
2015 -17
106th /145th Intersection
2.600,000
2.600,000
0
0
0
0
0%
5%
2014 -05
116th / 129th Intersection
3,579,000
2.882.500
696,500
243,000
83.994
83,994
0
35%
20%
2014 -15
11 6th (Hwy 20) /140th Signalization
435.795
348,636
87,159
87,159
0
87,159
0
100%
95%
2014 -05
Street Rehabilitation FY 2015
961,933
961,933
961.933
617,337
961,933
0
100%
100%
2015 -09
Street Rehabilitation FY 2016
1,165,446
1.165,446
1,165.446
5,800
5,800
0
0%
40%
2013 -06
Transportation Master Plan
200,000
200,000
200,000
5,323
185,963
0
93%
100%
201415
Fire Truck
550,000
550.000
550.000
0
550,000
0
100%
100%
2012 -04
Elm Creek Park Improvements
2,400,000
2,400.000
186,497
0
59,019
0
32%
10%
2013 -13
New City Hall- Building Acquisition
1.593,955
1,593.955
1.593,955
0
1,593,955
0
100%
100%
2013 -13
New City Hall- Remodel
3.043.644
3.043,644
3,043,644
1,146,421
1,341,179
1,495.579
44%
63%
2012 -04
Main Police Station
1,500,000
1,500,000
183.646
0
45,719
0
25%
10%
2012 -04
Vehicle Maintenance Facility
2.350,000
2,350.000
225,000
6,306
160,718
4,282
71%
10%
2015 -09
Radio Equipment Upgrades Project
2.968,771
2,968,771
2.968,771
1,942.552
1.942,552
1,026,219
65%
40%
Totals for Current Priority Projects
$ 61,962,886 $
18,757,171
$ 43,205.715
19,376,428
$ 3,897,958
$ 11.943.869
$2.540,994
62%
Budgeted Life -to -Date Through FYI
(19,376,428)
Unfunded priority projects
$ 23,829,287
Sales tax funding
available annually after debt and $1
million street rehabilitation
$ 5.855.988
Number of years (beyond FYI 6) needed to fund current
priority projects
4
Future Priority Projects
2009 -01
Highway 169 Service Roods - E 66th St N/E
126th St N
-Note - Additional Project funding will be provided by other resources such as ODOT and Tulsa County.
"'Construction has been completed, and the City is waiting for ODOT's financial audit of the project to determine if the City will be invoiced for any additional costs.
Completed
Completed
Completed
City of Owasso
One Cent Sales Tax Collections and
Restricted Use (Budgetary Basis)
As of 2 -29 -16
Available for Funding
Revenue Note Development Capital Available for
Three Percent Percent of One Cent Debt Service Agreement Trustee & Interest Improvements Street Rehab Priority Capital
Fiscal Year Sales Tax Increase Sales Tax (1/3) Payments Debt Other Fees Earnings Funding Annual Cost Projects
6/30/2006
13,016,006
15.66%
4,338,669
3,921,668
71,851
345,149
6/30/2007
15,509,889
19.16%
5,169,963
4,500,449
68,055
19,147
620,606
613012008
16,564,164
6.80%
5,521,388
5,212,645
58,647
4,000
19,534
265,630
6/30/2009
17,343,313
4.70%
5,781,104
5,183,786
-
7,750
9,581
599,150
6/30/2010
17,266,692
-0.44%
5,755,564
5,450,991
-
10,000
3,027
297,600
6/30/2011
17,528,943
1.52%
5,842,981
5,443,476
-
73,806
1,585
327,283
6/30/2012
18,343,008
4.64%
6,114,336
4,839,355
-
6,000
2,809
1,271,790
6/30/2013
19,168,431
4.50%
6,389,477
3,537,915
-
8,047
5,059
2,848,573
6/30/2014
21,022,850
9.67%
7,007,617
2,812,974
839,322
7,035
655
3,348,940
6/30/2015
22,727,460
8.11%
7,575,820
1,577,586
839,322
1,010
8,119
5,166,021
1,000,000
4,166,021
6/30/2016
23,500,000
3.40%
7,833,333
1,199,450
839,322
1,000
1,000
5,794,561
1,000,000
4,794,561
613012017
23,970,000
2.00%
7,990,000
1,196,265
839,322
1,000
1,000
5,954,413
1,000,000
4,954,413
613012018
24,449,400
2.00%
8,149,800
1,196,010
839,322
1,000
1,000
6,114,468
1,000,000
5,114,468
613012019
24,938,388
2.00%
8,312,796
598,455
839,322
1,000
1,000
6,875,019
1,000,000
5,875,019
613012020
25,437,156
2.00%
8,479,052
-
-
-
1,000
8,480,052
1,000,000
7,480,052 -.
Totals
300,785,699
6,000,000
32,384,534
100,261,900
46,671,025
5,234,486
121,649
74,515
48,309,255
" The Council has supported using $1 million of Capital Improvement (CIP) funding for street repair
Over the next four years, the annual average of CIP funding after debt payments is $6.8 million.
After funding $1 million per year for steels, $5.8 million per year is available for other projects.
Debt issued to fund capital projects:
2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018
Date Vendor
Garnett Widening, 96th -106th
07/15/15 PSA - DEWBERRY, INC.
07/29/15 PSA - DEWBERRY, INC.
Street Rehabilitation FY 2015
7/14/2015 BECCO CONTRACTOR
CITY OF O WASSO
CAPITAL IMPROVEMENTS FUNDS EXPENDITURES
FOR THE FY 15 PURCHASE ORDERS FROM JULYTHROUGH SEPTEMBER 2015
Expenditure
Description Amount Total by Protect FY Total
ENGINEERING SERVICES 2,377.50
ENGINEERING SERVICES 1,49235
Garnett Widening, 96th -106th 3,870.25
FY15 STREET REHABILITATION 227,362.59
Street Rehabilitation FY 2015 227,362.59
Total Expended July through September 2015 on FY15 purchase orders 231,232.84
Total Expended July through June 2015 on Current Projects 1,858,955.12
Total Expended FY15 on Current Projects 2,090,187.96
CITY OF OWASSO
CAPITAL IMPROVEMENTS FUNDS EXPENDITURES
FOR THE PERIOD JULY 2015 THRU FEBRUARY 2016
Date Vendor Description
E 76th Street Widening
12/09/15 OKLAHOMA DEPT OF TRANSPORTATIOt DESIGN AMENDMENT
Garnett Widening, 96th -106th
08/24/15
PSA- DEWBERRY
ENGINEERING SERVICES
09/30/15
PSA- DEWBERRY
ENGINEERING SERVICES
09/30/15
SAV -ON PRINTING
SIGN COVER UPS
11/12/15
SEVEN C'S ENTERPRISES
ROW ACQUISITION
12/09/15
PSA - DEWBERRY
ENGINEERING SERVICES
12/29/15
BUFFALO LAND ABSTRACT
ROW ACQUISITION
12/29/15
INTEGRA REALTY
ROW ACQUISITION
01/13/16
INTEGRA REALTY
ROW ACQUISITION
01/13/16
INTEGRA REALTY
ROW ACQUISITION
01/13/16
SEVEN C'S ENTERPRISES
ROW ACQUISITION
01/13/16
DEWBERRY ENGINEERING
ENGINEERING SERVICES
01/27/16
INTEGRA REALTY
ROW ACQUISITION
01/27/16
INTEGRA REALTY
ROW ACQUISITION
01/27/16
INTEGRA REALTY
ROW ACQUISITION
01/27/16
INTEGRA REALTY
ROW ACQUISITION
01/27/16
INTEGRA REALTY
ROW ACQUISITION
01/27/16
DEWBERRY ENGINEERING
ENGINEERING SERVICES
02/10/16
FRANKLIN 8. ASSOCIATES
REVIEW APPRAISALS
02/25/16
SEVEN C'S ENTERPRISES
ROW ACQUISITION
EOC
12/09/15
MOTOROLA SOLUTIONS
UPGRADE PROJECT
02/08116
MOTOROLA SOLUTIONS
UPGRADE PROJECT
02/25/16
MOTOROLA SOLUTIONS
UPGRADE PROJECT
Street Rehabilitation FY 2015
08/12/15
BECCO CONTRACTOR
STREET REHABILITATION
09/09/15
BECCO CONTRACTOR
STREET REHABILITATION
10/15/15
BECCO CONTRACTOR
STREET REHABILITATION
11/30/15
BECCO CONTRACTOR
STREET REHABILITATION
Street Rehabilitation
FY 2016
9/29/2015
BENCHMARKSURVEY
STREET REHABILITATION
116TH /129TH Interstection
1/28/2016
TULSA COUNTY BOCC
ENGINEERING DESIGN
Transportation Master Plan
07129/15
C.H. GUERNSEY
ENGINEERING SERVICES
09/30/15
C.H. GUERNSEY
ENGINEERING SERVICES
11/11/15
C.H. GUERNSEY
ENGINEERING SERVICES
E 76th Street Widening
Garnett Widening, 96th -106th
Expenditure
Amount Total by Proieci
$ 5,120.00
$ 5,120.00
1,449.00
17,675.50
100.00
6,300.00
8,085.34
2,100.00
2,750.00
2,750.00
2,750.00
8,100.00
6,295.50
2,750.00
2,750.00
2,750.00
2,750.00
2,750.00
6,000.00
5,200.00
1,800.00
78,939.17
1,389,978.00
473,635.00
EOC
119,031.68
183,759.55
128,352.42
186.193.79
Street Rehabilitation FY 2015
Street Rehabilitation FY 2016
116th /129th Intersection
Transportation Master Plan
5,800.00
83,993.50
1,646.72
3,661.74
14.95
85,105.34
1,942,552.17
617,337.44
5,800.00
83,993.50
5,323.41
CITY OF OWASSO
CAPITAL IMPROVEMENTS FUNDS EXPENDITURES
FOR THE PERIOD JULY 2015 THRU FEBRUARY 2076
Total Expended July through February 2016 on Current Projects $3,897,959.43
Late ODOT Invoices on Closed Projects
10/28/15 OKLAHOMA DEPT OF TRANSPORTATIOt TRAFFIC SIGNAL AT 76TH /HWY 169 216.089.30
10/28/15 OKLAHOMA DEPT OF TRANSPORTATIOt TRAFFIC SIGNAL AT 86TH /MINGO 34,640.53
Late ODOT Invoices on Closed Projects 250,729.83
Total Expended July through February 2016 $ 4,148,689.26
Expenditure
Date
Vendor
Description
Amount
Total by Prolect
New City
Hall
08/13/15
BKL INCORPORATED
ARCHITECTUAL /ENGINEERING SERVICES
2,100.00
08124/15
BKL INCORPORATED
ARCHITECTUAL /ENGINEERING SERVICES
6,300.00
09/09/15
BKL INCORPORATED
ARCHITECTUAL /ENGINEERING SERVICES
2,800.00
10/15/15
BKL INCORPORATED
ARCHITECTUAL /ENGINEERING SERVICES
2,800.00
10/15/15
NABHOLZ
NEW CITY HALL RENOVATION
143,449.53
10 /15/15
NABHOLZ
NEW CITY HALL RENOVATION
105,758.00
11/23/15
BKL INCORPORATED
ARCHITECTUAL /ENGINEERING SERVICES
2,800.00
11/23/15
NABHOLZ
NEW CITY HALL RENOVATION
162,355.90
12/08/15
NABHOLZ
NEW CITY HALL RENOVATION
230,794.51
12/10/15
BKL INCORPORATED
ARCHITECTUAL /ENGINEERING SERVICES
2,800.00
01/13/16
NABHOLZ
NEW CITY HALL RENOVATION
214,194.32
01/28/16
BKL INCORPORATED
ARCHITECTUAL /ENGINEERING SERVICES
2,800.00
02/08/16
BKL INCORPORATED
ARCHITECTUAL /ENGINEERING SERVICES
4,900.00
02/08/16
NABHOLZ
NEW CITY HALL RENOVATION
262,568.93
New City Hall (Building Acquisition & Remodel)
1,146,421.19
Vehicle Maintenance Facility Building
09/09/15
MATRIX ARCHITECT
ARCHITECT DESIGN
1,650.00
10 /01115
MATRIX ARCHITECT
ARCHITECT DESIGN
1,725.00
10/28/15
MATRIX ARCHITECT
ARCHITECT DESIGN
2,931.38
Vehicle Maintenance Facility Building
6,306.38
Total Expended July through February 2016 on Current Projects $3,897,959.43
Late ODOT Invoices on Closed Projects
10/28/15 OKLAHOMA DEPT OF TRANSPORTATIOt TRAFFIC SIGNAL AT 76TH /HWY 169 216.089.30
10/28/15 OKLAHOMA DEPT OF TRANSPORTATIOt TRAFFIC SIGNAL AT 86TH /MINGO 34,640.53
Late ODOT Invoices on Closed Projects 250,729.83
Total Expended July through February 2016 $ 4,148,689.26
PROJECT COMPLETION REPORT
PROJECT: Street Rehabilitation Program (FY 2014 -2015)
DATE PROJECT WAS INITIATED: August 2014
DATE PROJECT WAS COMPLETED: November 2015
DEPARTMENT RESPONSIBILITY FOR PROJECT: Public Works Department
STAFF COMMENTS: Included in FY 2014 -2015 Budget the Capital
Improvements Fund allowed for the expenditure of $1,000,000 for the
repair and/or resurfacing of residential and non - residential roadways
throughout the city. The program included pavement repair as well as
concrete curb and gutter replacement by a private contractor (Becco
Construction) in the amount of $961 932 86 an underrun of $10,485.64.
Approved this 28th day of March. 2016
Steve Mowery, Chair
PROJECT COMPLETION REPORT
PROJECT: Transportation Master Plan
DATE PROJECT WAS INITIATED:_ February 2013
DATE PROJECT WAS COMPLETED: July 2015
DEPARTMENT RESPONSIBILITY FOR PROJECT: Public Works Department
STAFF COMMENTS: Included in FY 2013 -2014 Budget the Capital
Improvements Fund allowed for the expenditure of $200,000 for the studv
and development of a Transportation Master Plan In September 2013
City Council approved an engineering agreement with Guernsev
Engineering in the amount of $1_97,900. In July 2015 City Council adopted
the Transportation Master Plan by resolution In November 2015 City staff
received a final invoice for total contract amount of $185,962.85.
Approved this 28th day of March, 2016
Steve Mowery, Chair
PROJECT COMPLETION REPORT
PROJECT: Pumper Truck Purchase
DATE PROJECT WAS INITIATED: January 20, 2015
DATE PROJECT WAS COMPLETED: November 30, 2015
STAFF COMMENTS: Included in FY 2015116 Budget the Capital Improvements
Fund allowed for the expenditure of $ 550,000 for the new pumper purchase
This new fire department pumper housed at Fire Station No 2 replaces an aging_
2002 American LaFrance pumper. On January 20 2015 the purchase of this new
Pumper was authorized The order with the manufacturer was placed and the
pumper build was placed into the manufacturer's production schedule In
October of 2015, the post production inspection of the pumper was completed
On November 30, 2015 the fire department took delivery of the pumper and
placed it into service.
Final construction cost for this project was $ 550,000.
Approved this 28th day of March, 2016
Steve Mowery, Chair
CITY OF OWASSO
SALES TAX PROJECTS
CAPITAL IMPROVEMENTS FUND PROJECTS
Progress Report #67 Dated 2 -29 -16
Owasso Cost Expended
PROJECT Resolution Estimate Project to Date Design Bid Construction
76th Street Widening
2010 -13
1,378,000
91,795
86th Street Main- Memorial
2007 -05
$2,774,155
$2,679,183
106th /Garnett Intersection
2008 -01
1,859.152
1,811,970
Garnett Widening, 96th -106th
2012 -04
4,791,000
342,930
Garnett Widening, 106th -116th
2015 -17
7,900,000
0
96th /145th Intersection
2015 -17
4,386,000
0
106th /145th Intersection
2015 -17
2,600,000
0
116th /129th Intersection
2014 -05
696.500
83,994
116th /140th Signolization
2014 -15
87,159
87,159
Street Rehabilitation FY 2015
2014 -05
961,933
961,933
Street Rehabilitation FY 2016
2015 -09
1,165,446
5,800
Transportation Master Plan
2013 -06
200,000
185,963
Fire Truck
2014 -15
550,000
550,000
Elm Creek Park Improvements
2012 -04
2,400,000
59,019
New City Hall
2013 -13
4,637,599
2,935,134
Main Police Station
2012 -04
1,500,000
45,719
Vehicle Maintenance Facility
2012 -04
2,350,000
160,718
Radio Equipment Upgrades Project
2015 -09
2,968,771
1,942,552
Total
$43,205,715
$11,943,869
Completion
COMPLETED PROJECTS
Dept
Expended
Approval
ComPr,mdzation
000
$624.481
01/23/06
TCCMC Land
150
3,076.475
02/02/09
Oudily of Life iniliative
150
118,710
07 125111
Purchase Police Cars
201
125.000
07122/13
Fire Station N2 Remodel
250
248.468
07/28/08
New Fire Station #3
250
2199,155
02/02109
86 & Main Intersection ROW
300
301625
07124/04
96 & 129 E Ave Intersection
300
1,747,745
01 /23/06
96 & Hwy 1691nterchange
300
1,349.964
01/23/06
Garnett Widening (86 to 961
300
5,601,858
01/22/07
9651, Widening (Garnett to Owasso Mkt)
300
4,929.552
01/22/07
Intersection En,,. Prelim
300
10 Gx)
07/23/07
Street Improvements FY207
300
80 7,746
01/21/08
861h &Mingo Intersection
300
896,165
07/28/08
Main Street Redevelopment
300
29.384
07/27/09
Street Improvements FY 2008
300
1,210,046
07 /27/09
861h Street widening
300
3,319,241
01125/10
129th E Ave Widening
300
8,620.898
01 125/10
HC/TCC Access Road
300
1.559.679
07 125111
Street Improvements FY2009
300
937.633
07/25111
Street improvements FY2010
300
236,038
07/25/11
Street Rehabritalion FY M12
300
390.385
01128/13
96th /129th lntraslruclure Improvements
300
160,574
07/28/14
Street Rehabilitolion FY 2013
300
1.28 1,006
01/27/14
Street Rehobilltalmn FY 2014
300
0
07/27/15
Rivreareek Drainage
370
877,049
01/22/07
YMCA Pool
515
1,00,000
01/22/07
Sports Park Expansion through FY07
515
2062.418
01121/08
Sports Park Baseball Field NI
515
488,429
07/27/09
Sport Park FY 2079 Waterline
515
22,253
07/26/10
Sports Park Resl,00m
515
155.821
07123112
Sports Park FY M13- Baseball 4 -plex
515
541.223
07/22113
Golf Course Equipment Pvrchase
515
151,332
01/27/14
Completed Capitol Improvement P,olects $45.172353
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