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2016.04.05_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, April 5, 2016 - 6:30 pm 1. Call to Order Mayor Jeri Moberly 2. Invocation Pastor Chris Wall, Senior Pastor of First Baptist Church 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Forgiveness Scott Pallett, former Character Council Member 6. Presentation of the Employee of the Quarter Warren Lehr RECEIVED ---9,q.4-4444—? City Clerk's Office 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - March 15, 2016, Regular Meeting B. Approve claims C. Accept public infrastructure improvements: • 11103 E 103rd St N (Oxford Glen) • 9700 N Garnett Rd (Express Laundry) D. Approve Ordinance 1074, enacting Council approval (March 15, 2016) closing to the public use a portion of a utility and drainage easement located in the northwest quarter of the southeast quarter (NW /4 SE /4) of Section 32, Township 21 North, Range 14 East filed as document number 2013026016 and 2013026017 in Tulsa County, State of Oklahoma (Keys Landing II - West side of 129th E Ave approximately Y2 mile south of E 76th St N) E. Approve Ordinance 1075, enacting Council approval (March 15, 2016) accepting, adding, and annexing to the City of Owasso, Oklahoma, additional lands and territory as referenced in annexation case OA -I6 -01 and approving zoning application number OZ -16 -02 changing the zoning of property located in the southwest corner of the southwest quarter of the southwest quarter (SW /4 SW /4) of Section Five (5), Township Twenty -one (21) North, Range Fourteen (14) East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the U.S. government survey thereof, provided that from and after the passage and publication of this ordinance that all of the real property within said territory herein described shall be a part of the City of Owasso, Oklahoma, and further declaring that all persons residing therein shall be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma establishing the same as part of ward one of said city and directing the filing of this ordinance, and repealing all ordinances or parts of ordinances in conflict herewith F. Accept the donation from Southern Agriculture and approve a budget amendment in the Police Department, Half -Penny Sales Tax Fund, increasing the estimated revenue and the appropriation for expenditures by $681 Owasso City Council April 5, 2016 Page 2 G. Accept the donation from Ascension Health and approve a budget amendment in the Ambulance Service Fund, increasing the estimated revenue and the appropriation for expenditures by $400 H. Declare the following nine (9) vehicles as surplus to the needs of the City of Owasso and approve their disposal via online auction: • 1999 Ford Explorer (VIN: 1 FMZU32X5XZA01461) • 2003 Ford Crown Victoria (VIN: 2FAFP71 W83X152072) • 2003 Ford Crown Victoria (VIN: 2FAFP71 W3X152074) • 2003 Ford Crown Victoria (VIN: 2FAFP71 W83X152069) • 2003 Ford Crown Victoria (VIN:2FAFP71W63X152071) • 2005 Ford Crown Victoria (VIN: 2FAFP71 W75X114061) • 2005 Ford Crown Victoria (VIN: 2FAFP71 W35X170241) • 2005 Ford Crown Victoria (VIN: 2FAFP71 W15X171873) • 2005 Ford Crown Victoria (VIN: 2FAFP71 W45X170233) 8. Consideration and appropriate action relating to items removed from the Consent Agenda 9. Consideration and appropriate action relating to PUD -16 -02 (OZ- 16 -03), Owasso Senior Living (13707 E 96th St N) Bronce Stephenson Staff recommends approval of OPUD 16 -02 and OZ- 16 -03, with the following conditions: • The number of units be maximum of 31. • A community garden area be provided for the residents. • At least two (2) trees or large shrubs per unit be provided on the site. • A screening berm at least six (6) feet in height be provided along E 961h St N. Landscaping shall be provided atop and surrounding the berm to screen and soften the transition. • Perimeter screening fence of at least six (6) feet in height shall be constructed with steel support poles set in concrete along the western, northern and eastern boundaries. The smooth side of the fence shall be placed outward. • Signage along the E 96th St N frontage be constructed as a monument sign no greater than four (4) feet in height, and set in a landscaped bed. • The development only be allowed as Senior Living Units with only those 55 years and older allowed as tenants or residents, in accordance with Fair Housing Law. PUBLIC HEARING 10. The City Council will conduct a public hearing for the purpose of receiving citizen input relating to the 2016 -2017 Community Development Block Grant application and the proposed project to replace sanitary sewer lines in the Hale Acres subdivision Karl Fritschen 11. Consideration and appropriate action relating to Resolution 2016 -04, requesting assistance from the Tulsa County CDBG Urban County Program and approval of the application identifying the installation of new sanitary sewer lines in the Hale Acres subdivision as the preferred project for the 2016 -17 funding cycle and authorization for the Mayor to execute the necessary documents Karl Fritschen Staff recommends approval of Resolution 2016 -04. Owasso City Council April 5, 2016 Page 3 12. Consideration and appropriate action relating to a partial easement closure for Rejoice Christian School (13413 E 106th St N) Karl Fritschen Staff recommends approval of the partial sanitary sewer easement closure request. 13. Consideration and appropriate action relating to an agreement for design services for the Festival Market Place Project Larry Langford Staff recommends approval of an agreement with GH2 of Tulsa, Oklahoma for design services for the Festival Market Place Project in the amount of $101,172 and authorization for the City Manager to execute the agreement. 14. Consideration and appropriate action relating to the purchase of furnishings for the New City Hall Project Teresa Willson Staff will recommend Council authorize the City Manager to execute a contract for the purchase of furnishings for the new City Hall facility in an amount not to exceed. (The contract amount is estimated to be less than $250,000 and the amount will be provided at the Council meeting.) 15. Consideration and appropriate action relating to a right -of -way acquisition for the Garnett Rd Improvements Project (E 961h St N and E 106th St N) Roger Stevens Staff recommends approval to purchase right -of -way, easement and compensation for damages in the amount of $56,322.05 to BAK Development Enterprises, LLC, and authorization for payment. 16. Report from City Manager • Monthly Public Works Project Status Report 17. Report from City Attorney 18. Report from City Councilors 19. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 3/19/2016 • Health Care Self- Insurance Claims - dated as of 3/31/16 • DEQ Permit No. WL000072140938 for the construction of 416 linear feet of eight (8) inch PVC potable water line and appurtenances to serve the Oxford Glen of Owasso, Tulsa County, Oklahoma • DEQ Permit No. SL000072140939 for the construction of 696 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Oxford Glen of Owasso, Tulsa County, Oklahoma Owasso City Council April 5, 2016 Page 4 20. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 21. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hail bulletin board at 6:00 pm on Friday, April 1, 2016. � Sherry Bisho Ity Clerk OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 15, 2016 The Owasso City Council met in regular session on Tuesday, March 15, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, March 11, 2016. 1. Call to Order Mayor Jeri Moberly called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Robert Miller of New Life Assembly. 3. Flag Salute Councilor Bush led the flag salute. 4. Roll Call Present Absent Mayor - Jeri Moberly None Vice - Mayor- Lyndell Dunn Councilor -Doug Bonebrake Councilor- Bill Bush Councilor -Chris Kelley A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Presentation of a Character Certificate to the Larkin Bailey Foundation Warren Lehr will recognize the Larkin Bailey Foundation for their many donations of land for various city projects. * Mayor Moberly moved Item 5 to be included in Item 23, Report from City Manager. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • March 1, 2016, Regular Meeting • March 8, 2016, Regular Meeting B. Approve claims C. Approve Disability Retirement Benefits from the City's Oklahoma Municipal Retirement Fund (OMRF) Plan for Jon Ross Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims of $465,206.71 with addendum of $722.14 for a total of $465,928.85. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 Owasso City Council March 15, 2016 Page 2 7. Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Consideration and appropriate action relating to easement closures - Keys Landing II (west side of 129th E Ave approximately yz mile south of E 76th St N) Karl Fritschen presented the item recommending approval of the partial utility easement and drainage easement closure requests. There were no comments or questions from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the utility and drainage easements, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to annexation OA -16 -01 and rezoning OZ- 16-02 (11595 E 116th St N) Karl Fritschen presented the item recommending approval of OA- 16 -01, and rezoning OZ -16 -02 the subject property from AG (Agriculture) to CS (Commercial Shopping). There were no comments or questions from the audience. After discussion, Dr. Kelley moved, seconded by Mr. Dunn to approve OA- 16 -01, and rezoning OZ- 16 -02, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to a replat of the final plat for Ator Center II (west side of Garnett Rd, just north of E 86th St N) Karl Fritschen presented the item recommending approval of the replat of Ator Center II. There were no comments or questions from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the replat of the Final Plat of Afar Center II, YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to the purchase of a phone system Andrew Neymon presented the item recommending approval of the purchase and installation of a phone system from Chickasaw Telecom, Inc. in the amount of $76,990. There were no comments or questions from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the phone system purchase and installation, as recommended YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 Owasso City Council March 15, 2016 Page 3 12. Consideration and appropriate action relating to the award of a bid for the HVAC rehabilitation for Fire Station No. 2 Mark Stuckey presented the item recommending award of the bid for the repair and rehabilitation of the HVAC system at Fire Station No. 2, to Dale and Lee's of Owasso, Oklahoma in the amount of $33,587. There were no comments or questions from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to award the bid in the amount of $33,587, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to an agreement for design and engineering services for Fire Station No, 4 Mark Stuckey presented the item recommending approval of the agreement with Williams Spurgeon Kuhl and Freshnock Architects, Inc. (WSKF) of Kansas City, Missouri for architectural design and engineering services for the Fire Station No. 4 Master Plan in the amount of $223,970, and authorization for the City Manager to execute the agreement. There were no comments or questions from the audience. After discussion, Mr. Bush moved, seconded by Mr. Dunn to approve the agreement in the amount of $223,970 with Williams Spurgeon Kuhl and Freshnock Architects, Inc., as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to an agreement for engineering services for the N Garnett Roadway Improvements Project (E 106th St N to E 116th St N) Dwayne Henderson presented the item recommending approval of an Agreement for Engineering Services for the N Garnett Roadway Improvements with McClelland Consulting Engineers, Inc., of Tulsa, Oklahoma in the amount of $360,000 and authorization for the Mayor to execute the agreement. There were no comments or questions from the audience. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve the agreement in the amount of $360,000 with McClelland Consulting Engineers, Inc., as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to an agreement with ODOT for the E 761h St N Roadway Improvements Project (Highway 169 to N 129th E Ave) Dwayne Henderson presented the item recommending approval of the Project Maintenance, Financing and Right -of -Way Agreement between the City of Owasso and the Oklahoma Department of Transportation for the 761h St N Improvement Project and authorization for the Mayor to execute the agreement. Also, recommending authorization for payment to ODOT in the amount of $320,000 for the local match requirement of 20% to pay for right -of -way and utility easements. Owasso City Council March 15, 2016 Page 4 There were no comments or questions from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the agreement with ODOT and payment in the amount of $320,000, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 16. Consideration and appropriate action relating to the FY 2015 -2016 Street Rehabilitation Program - Crack Sealing Earl Farris presented the item recommending approval of a purchase in the amount $250,000 for crack sealing for the Street Rehabilitation Program based on Statewide Bid Contract SW816 pricing. There were no comments or questions from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the purchase of crack sealing, as recommended per the Statewide Bid Contract SW816. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 17. Consideration and appropriate action relating to Ordinance 1073, repealing Part Seventeen (17), Utilities, Chapter Three (3), Sewer System, Section 17 -301, Sewer System, and Enacting Sections 17 -320 through 17 -335 of the Code of Ordinances of the City of Owasso, Oklahoma, establishing definitions, regulations, monitoring and penalties for the discharge of fats, oils and grease by food service establishments into the City's Wastewater Treatment Plant, and further establishing regulations for grease haulers operating within the Owasso City Limits Travis Blundell presented the item recommending approval of Ordinance 1073. One person addressed the Council. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve Ordinance 1073, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 18. Consideration and appropriate action relating to Resolution 2016 -03, establishing fees for the Industrial Wastewater Pretreatment Program and Fats, Oils and Grease (FOG) Management Program Travis Blundell presented the item recommending approval of Resolution 2016 -03. There were no comments or questions from the audience. After discussion, Mr. Bush moved, seconded by Dr. Kelley to approve Resolution 2016 -03, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 19. Consideration and appropriate action relating to Ordinance 1071, Part 17 Utilities, Chapter 3, Sewer System, of the Code of Ordinances of the City of Owasso, Oklahoma, defining designated sewer improvements and defining established sewer assessment areas Sherry Bishop presented the item recommending approval of Ordinance 1071. Owasso City Council March 15, 2016 Page 5 There were no comments or questions from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve Ordinance 1071, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 20. Consideration and appropriate action relating to Ordinance 1072, Garrett Creek - Morrow Place Sewer Improvement Assessment Area Roger Stevens presented the item recommending approval of Ordinance 1072, designating the Garrett Creek - Morrow Place Sewer Improvement Project and establishing a sewer assessment area. There were no comments or questions from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve Ordinance 1072, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 21. Consideration and appropriate action relating to a right -of -way acquisition for the Garnett Rd Improvements Project (E 96th St N and E 106th St N) Roger Stevens presented the item recommending approval to purchase right -of -way, easement and compensation for damages in the amount of $45,992 to Linda Gail Taylor and Lue Del Coleman, and authorization for payment. There were no comments or questions from the audience. After discussion, Mr. Bush moved, seconded by Dr. Kelley to approve the purchase of right -of -away and payment in the amount of $45,992, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 22. Consideration and appropriate action relating to Resolution 2016 -02, resolving the necessity of instituting and prosecuting condemnation procedures to obtain permanent right -of -way and temporary and permanent easements for the N Garnett Rd Widening Project (96th St N to 1061h St N) Julie Lombardi presented the item recommending approval of Resolution 2016 -02. There were no comments or questions from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve Resolution 2016 -02, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 23. Report from City Manager Warren Lehr recognized the Larkin Bailey Foundation with character certificates for acts of benevolence for their many donations of land, approximately 250 acres, for various city projects. Mr. Lehr also announced the Owasso Economic Summit will be March 24, 2016, 10:00 am to 1:00 pm, at the Bailey Education Foundation. 24. Report from City Attorney None 25. Report from City Councilors Councilors commented on recent community events. Owasso City Council March 15, 2016 Page 6 26. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 3/5/16 • Health Care Self- Insurance Claims - dated as of 3/10/16 • Monthly Budget Status Report - February 2016 27. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 28. Adjournment Dr. Kelley moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 8:15 pm. Jeri Moberly, Mayor Lisa Wilson, Minute Clerk NOTE: The item relating to the PUD -16 -02 and OZ- 16 -03, Owasso Senior Living (13707 E 96`h St N), will not be heard at this meeting. It has been continued to the April 5, 2016 meeting. Claims List 4/5/2016 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL TREASURER PETTY CASH OC REFUND - MARTIN 200.00 TREASURER PETTY CASH OC REFUND -MOSS 100.00 TREASURER PETTY CASH CC REFUND -SCOTT 50.00 TREASURER PETTY CASH CC REFUND - SWIMMER 50.00 TREASURER PETTY CASH CC REFUND - NEFTZGER 50.00 TREASURER PETTY CASH CC REFUND -GREEN 50.00 TREASURER PETTY CASH CC REFUND -BELL 50.00 TREASURER PETTY CASH CC REFUND -LEE 50.00 TREASURER PETTY CASH CC REFUND -ROPER 50.00 TREASURER PETTY CASH JOC REFUND -FORET 100.00 TOTAL GENERAL 750.00 MUNICIPAL COURT JPMORGAN CHASE BANK TRAINING EXPENSE 26.63 YOUTH SERVICES OF TULSA YOUTH SERVICES 4,125.00 TOTAL MUNICIPAL COURT 4,151.63 MANAGERIAL JPMORGAN CHASE BANK OWASSO CHAMBER - LUNCHEON 15.00 JPMORGAN CHASE BANK OWASSO CHAMBER - LUNCHEON 15.00 JPMORGAN CHASE BANK ADMIRAL EXPRESS - SUPPLIES 31.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 19.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 1139 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 30.72 JPMORGAN CHASE BANK PIKEPASS FEES 7.80 JPMORGAN CHASE BANK COUNCIL RELATIONS 38.68 JPMORGAN CHASE BANK OFFICE DEPOT- RETURN -19.99 JPMORGAN CHASE BANK TULSA CHAMBER- REGISTRATIO 3,850.00 TREASURER PETTY CASH CHAMBER LUNCHEON -FEARY 20.00 TREASURER PETTY CASH MILEAGE REIMBURSEMENT 195.85 JPMORGAN CHASE BANK AMERICAN - TRAVEL EXPENSE 21.79 JPMORGAN CHASE BANK ITULSA CHAMBER LUNCHEON 20.00 TOTAL MANAGERIAL 4,260.21 FINANCE JPMORGAN CHASE BANK OFFICE EVERYTHING -TONER 86.05 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.46 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 60.25 JPMORGAN CHASE BANK PARKING FEE 5.00 RSM US LLP PROFESSIONAL FEES -AUDIT 12,000.00 TOTAL FINANCE 12,156.76 HUMAN RESOURCES JPMORGAN CHASE BANK OWASSO CHAMBER - LUNCHEON 15.00 JPMORGAN CHASE BANK CHARACTER BULLETINS 648.00 JPMORGAN CHASE BANK SAV ON- CHARACTER BANNERS 136.00 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 248.00 Page 1 Claims List 4/5/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount HUMAN RESOURCES... URGENT CARE OF GREEN COUNTRY, P.L.L DRUG AND ALCOHOL TESTS 225.00 TREASURER PETTY CASH OBA WORK COMP CONFERENCE 300.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 9.68 JPMORGAN CHASE BANK CHARACTER BULLETINS 648.00 JPMORGAN CHASE BANK MEETING EXPENSE 36.50 TOTAL HUMAN RESOURCES 2,266.18 HR - CHARACTER INITIATIVE JJPMORGAN CHASE BANK JADMIRAL EXPRESS- SUPPLIES 201.30 TOTAL HR- CHARACTER INITIATIVE 201.30 GENERAL GOVERNMENT JPMORGAN CHASE BANK SAMSCLUB- MICROWAVE 139.98 JPMORGAN CHASE BANK ADMIRAL EXPRESS- SUPPLIES 86.97 JPMORGAN CHASE BANK ADMIRAL EXPRESS- SUPPLIES 28.99 AEP /PSO ELECTRIC USE 3,102.28 JPMORGAN CHASE BANK ADMIRAL EXPRESS - SUPPLIES 28.99 OMECORP, LLC POSTAGE MACHINE INK 167.00 AT &T LONG DISTANCE PHONE BILL 24.82 JPMORGAN CHASE BANK ADMIRAL EXPRESS - SUPPLIES 28.99 CINTAS CORPORATION CARPET CLEANING SERVICES 67.04 DAVID L. WEATHERFORD LEGAL FEES -ROSS 1,454.00 NEWTON, O'CONNOR, TURNER & KETCHUM GENE GILPIN, JR 9,586.42 NEWTON, O'CONNOR, TURNER & KETCHUM CODY MATHEWS 127.50 NEWTON, O'CONNOR, TURNER & KETCHUM MIKE DENTON 204.00 TULSA COFFEE SERVICE INC CITY HALL COFFEE SERVICE 98.79 AT &T 1CONSOLIDATED PHONE BILL 1 546.53 TOTAL GENERAL GOVERNMENT 15,692.30 COMMUNITY DEVELOPMENT KENNETH LIVINGSTON REMOVE TRASH/DEBRIS 600.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 9.59 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 78.65 JPMORGAN CHASE BANK POSPAPER- RECEIPT PAPER 30.26 JPMORGAN CHASE BANK GRAPHIC RES- PLOTTER SVC 243.80 TREASURER PETTY CASH LICENSE RENEWAL 35.00 TOTAL COMMUNITY DEVELOPMENT 997.30 ENGINEERING JPMORGAN CHASE BANK OK BRD ENGINEERS- LICENSE 152.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 UNIFIRST HOLDINGS LP UNIFORM CLEANING 71.00 LEMKE LAND SURVEYING SURVEYING 2,975.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 55.97 Page 2 Claims List 4/5/2016 Budget Unit Title Vendor Name Payable Description IPaymentAmount TOTAL ENGINEERING 3,312.65 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK EBAY- NETWORK CARD 160.00 TOTAL INFORMATION TECHNOLOGY 160.00 SUPPORT SERVICES SPOK, INC. PAGER USE 8.89 AT &T CONSOLIDATED PHONE BILL 20.25 SPRINT SOLUTIONS, INC. SPRINT CARDS 79.98 JPMORGAN CHASE BANK COX - INTERNET SERVICE 69.95 JPMORGAN CHASE BANK ASSOC PARTS -FAN MOTOR 122.90 JPMORGAN CHASE BANK LOCKE SUPPLY-SUPPLIES 22.09 JPMORGAN CHASE BANK LOCKE SUPPLY-SUPPLIES 5.17 JPMORGAN CHASE BANK LOWES -FAN MOTOR 87.87 JPMORGAN CHASE BANK JOHNSTONESUPPLIES 55.29 JPMORGAN CHASE BANK JOHNSTONE -A/C CONTACTOR 29.92 JPMORGAN CHASE BANK FASTSIGNS- SUPPLIES 4.76 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 7.03 JPMORGAN CHASE BANK PARKING FEE 5.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 19.30 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 25.82 JPMORGAN CHASE BANK LOWES- PLUMBING PARTS 40.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 7.90 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 COPY WORLD BUSINESS SOLUTIONS, LLC COPIER MAINT CONTRACT 110.00 JPMORGAN CHASE BANK FEDEX- SHIPPING 8.40 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 39.98 JPMORGAN CHASE BANK JOHNSTONESUPPLIES 21.57 JPMORGAN CHASE BANK ASSOC PARTS -PARTS 63.30 JPMORGAN CHASE BANK ASSOC PARTS - CONTROL BOARD 148.43 JPMORGAN CHASE BANK ASSOC PARTS- PILOTASSMBLY 63.30 JPMORGAN CHASE BANK LOWES- RETURN -4.16 JPMORGAN CHASE BANK ASSOC PARTS - PILOTASSMBLY 136.95 JPMORGAN CHASE BANK ASSOC PARTS -GAS VALVE 330.54 JPMORGAN CHASE BANK DALE & LEES -OC SERVICE 88.00 JPMORGAN CHASE BANK STD SPLY LAWN-SUPPLIES 4.98 UNIFIRST HOLDINGS LP JUNIFORM RENTAL FEES 18.15 TOTAL SUPPORT SERVICES 1,715.15', CEMETERY UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.96 1UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.96 Page 3 Claims List 4/5/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount CEMETERY.. AEPIPSO ELECTRIC USE 2734 JPMORGAN CHASE BANK BROWN FARMS-SOD 95.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.96 JPMORGAN CHASE BANK OWASSO FENCE - SUPPLIES 16.83 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 37.29 JPMORGAN CHASE BANK ATWOODS - SAFETY BOOTS 135.00 SPOK, INC. PAGER USE 8.89 TOTAL CEMETERY 356.63 TULSA CTY DA REVOLV DRU(JEROLD TRAVIS SELLERS REIMBURSE - SELLERS 700.00 TOTAL TULSA CTY DA REVOLV DRUG 700.00 POLICE COMMUNICATIONS JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 21.00 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 13936 JPMORGAN CHASE BANK SAMS- PRISONER BOARD 40.44 JPMORGAN CHASE BANK ADMIRAL EXPRESS - SUPPLIES 86.97 JPMORGAN CHASE BANK WALMART - PRISONER BOARD 30.46 AEP /PSO ELECTRIC USE 174.71 JPMORGAN CHASE BANK APCO- TRAINING 30.00 JPMORGAN CHASE BANK SAMSCLUB- PRISONER BOARD. 181.63 TOTAL POLICE COMMUNICATIONS 704.57 ANIMAL CONTROL JPMORGAN CHASE BANK PNEU- DART - SUPPLIES 41.35 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 8.26 AEP /PSO ELECTRIC USE 225.91 JPMORGAN CHASE BANK WALMART- SUPPLIES 105.54 JPMORGAN CHASE BANK WALMART- SUPPLIES 224.33 AT &T LONG DISTANCE PHONE BILL 0.20 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 74.30 JPMORGAN CHASE BANK MW VET SPLY- SUPPLIES 18.00 JPMORGAN CHASE BANK MW VET SPLY- SUPPLIES 6.00 JPMORGAN CHASE BANK MW VET SPLY- SUPPLIES 31.51 AT &T CONSOLIDATED PHONE BILL 24.71 TOTAL ANIMAL CONTROL 760.11 EMERGENCY PREPAREDNES AT &T CONSOLIDATED PHONE BILL 13.99 AT &T LONG DISTANCE PHONE BILL 1.42 AEP /PSO ELECTRIC USE 124,41 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL -STORM SIREN 26.24 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL -STORM SIREN 21.01 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL -STORM SIREN 26.32 Page 4 Claims List 4/5/2016 Budget Unit Title I Vendor Name Payable Description IPaymentAmount TOTAL EMERGENCY PREPAREDNESS 213.39 STORMWATER JPMORGAN CHASE BANK EQUIPMENT ONE- RENTAL 145.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 20.31 UNIFIRST HOLDINGS LP UNIFORM CLEANING 20.31 JPMORGAN CHASE BANK LOWES- CONCRETE 23.40 JPMORGAN CHASE BANK WINFIELD- CHEMICALS 1,157.50 JPMORGAN CHASE BANK P &K EQUIPMENT- SUPPLIES 171.58 JPMORGAN CHASE BANK LOWES- SPRAYERS 169.94 JPMORGAN CHASE BANK QUALITY TIRE -TIRE TUBE 15.00 JPMORGAN CHASE BANK P &K EQUIPMENT -OIL 59.30 JPMORGAN CHASE BANK P &K EQUIPMENT - SUPPLIES 14.99 JPMORGAN CHASE BANK LOWES- SUPPLIES 68.34 JPMORGAN CHASE BANK ATWOODS -TRASH BAGS 29.98 JPMORGAN CHASE BANK LOWES- SUPPLIES 1.67 JPMORGAN CHASE BANK P &K EQUIPMENT - BEARINGS 6.78 JPMORGAN CHASE BANK P &K EQUIPMENT - SUPPLIES 49.99 JPMORGAN CHASE BANK GRAINGER -PPE 16.51 JPMORGAN CHASE BANK NSC -MASK FIT TESTING 243.40 JPMORGAN CHASE BANK LOWES- STRAPS 48.06 UNIFIRST HOLDINGS LP UNIFORM CLEANING 71.00 JPMORGAN CHASE BANK LOWES -MASKS 9.94 UNIFIRST HOLDINGS LP UNIFORM CLEANING 20.31 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 4.07 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 2.05 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 4.07 JPMORGAN CHASE BANK OWASSO FENCE - SUPPLIES 19.20 JPMORGAN CHASE BANK GELLCO - SAFETY BOOTS 116.99 JPMORGAN CHASE BANK P & K EQUIP -SPARK PLUGS 28.08 JPMORGAN CHASE BANK ATWOODS -GRASS SEED 94.98 DIESEL POWER PLUS, LLC PLOW ADAPTER & CONTROL 1,136.62 SPOK, INC. IPAGER USE 107.05 TOTAL STORMWATER 3,876.42 PARKS AT &T CONSOLIDATED PHONE BILL 21.44 AT &T LONG DISTANCE PHONE BILL 0.23 AEP /PSO ELECTRIC USE 1,604.23 UNIFIRST HOLDINGS LP PARKS UNIFORMS 21.55 UNIFIRST HOLDINGS LP PARKS UNIFORMS 21.55 UNIFIRST HOLDINGS LP PARKS UNIFORMS 21.55 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE AT MCCARTY 36.00 PROTECTION ONE ALARM MONITORING INC ALARM SYSTEM PARKS OFFICE 34.99 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC SERVICE PARKS OF 51.69 ROGERS COUNTY RURAL WATER DISTRICT IWATER SERVICE 177.10 Page 5 Claims List 4/5/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount TOTAL PARKS 1,990.33 COMMUNITY CENTER JPMORGAN CHASE BANK LOWES -PAINT 48.66 JPMORGAN CHASE BANK TUCKER JAN'L- SUPPLIES 177.80 JPMORGAN CHASE BANK LOWES- SUPPLIES 50.52 JPMORGAN CHASE BANK MYSENIORCENTER- KEYTAGS 370.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 192.70 JPMORGAN CHASE BANK QUIT BUGGIN -PEST CONTROL 95.00 AEP IPSO ELECTRIC USE 653.13 GRAND GATEWAY ECO. DEV. ASSC. JANUARY SENIOR FARES 237.00 DRAKE SYSTEMS INC COPIER FEES 307.31 DRAKE SYSTEMS INC MONTHLY COPIER FEE 190.74 JPMORGAN CHASE BANK TUCKER JANT'L- SUPPLIES 92.30 JPMORGAN CHASE BANK AMAZON- NAPKIN DISPENSER 12.67 JPMORGAN CHASE BANK LOWES- SUPPLIES 337.37 JPMORGAN CHASE BANK MYSENIORCENTER -FEES 250.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 88.49 JPMORGAN CHASE BANK LOWES- SUPPLIES 92.48 JPMORGAN CHASE BANK MURPHY - CLEANING SOLUTION 95.36 AT &T LONG DISTANCE PHONE BILL 2.48 JPMORGAN CHASE BANK WALMART- SUPPLIES 16.00 GRAND GATEWAY ECO. DEV. ASSC. FEBRUARY SENIOR FARES 272.00 JPMORGAN CHASE BANK WESTLAKE- SUPPLIES 120.46 JPMORGAN CHASE BANK ADMIRAL EXPRESS - SUPPLIES 28.99 BLUE SPEED AV LABOR FOR AV EQUIPMENT 75.00 JPMORGAN CHASE BANK LOWES - SUPPLIES 33.24 AT &T CONSOLIDATED PHONE BILL 38.71 JPMORGAN CHASE BANK LOWES- SUPPLIES 270.89 JPMORGAN CHASE BANK LOWES-SUPPLIES 228.70 TOTAL COMMUNITY CENTER 4,378.00 HISTORICAL MUSEUM AT &T CONSOLIDATED PHONE BILL 13.99 AT &T LONG DISTANCE PHONE BILL 0.32 AEP IPSO ELECTRIC USE 94.14 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 11.13 TOTAL HISTORICAL MUSEUM 119.58 ECONOMIC DEV GOVERNOR'S ECONOMIC DEVELOPMENT MEMBERSHIP DUES 500.00 1BAILEY EVENT CENTER, INC. ECON SUMMIT ACCOMODATIONS 1,342.50 TOTAL ECONOMIC DEV 1,842.50 FUND GRAND TOTAL 60,605.01 Page 6 Claims List 4/5/2016 Budget Unit Title Vendor Name I Payable Description IPayment Amount AMBULANCE SERVICE JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 98.71 TOTAL AMBULANCE SERVICE 98.71 AMBULANCE JPMORGAN CHASE BANK HENRY SCHEIN - SUPPLIES 2,676.36 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 124.08 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 37.65 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 2,952.13 JPMORGAN CHASE BANK HENRY SCHEIN - SUPPLIES 71.04 JPMORGAN CHASE BANK ZOLL -SVC AGREEMENT 1,754.49 JPMORGAN CHASE BANK NAT'L REG EMT - RECERT 20.00 LENOX WRECKER SERVICE INC VEHICLE MAINTENANCE 295.00 JPMORGAN CHASE BANK SAFE KIDS - TRAINING 50.00 JPMORGAN CHASE BANK SAFE KIDS - TRAINING 50.00 JPMORGAN CHASE BANK QUADMED- SUPPLIES 1,190.00 JPMORGAN CHASE BANK FULLERTON - SUPPLIES 25.50 JPMORGAN CHASE BANK FULLERTON- OXYGEN 61.50 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES - 244.79 MEDICLAIMS INC BILLING SERVICES 10,884.79 JPMORGAN CHASE BANK PSI- SUPPLIES 1,952.75 JPMORGAN CHASE BANK PSI - SUPPLIES 950.64 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 1,902.50 JPMORGAN CHASE BANK NAT'L REG EMT - RECERT 20.00 " - JPMORGAN CHASE BANK TTC- TRAINING EXPENSE 402.56 JPMORGAN CHASE BANK SAFE KIDS - TRAINING 35.00 JPMORGAN CHASE BANK NAT'L REG EMT - RECERT 20.00 JPMORGAN CHASE BANK NAT'L REG EMT - RECERT 20.00 JPMORGAN CHASE BANK NAT'L REG EMT - RECERT 20.00 TOTAL AMBULANCE 25,271.20 FUND GRAND TOTAL 25,369.91 E911 COMMUNICATIONS AT &T LONG DISTANCE PHONE BILL 4.07 JPMORGAN CHASE BANK TOTAL RADIO - MAINT CONTRAC 410.00 AT &T E911 MAPPING FEES - MARCH 355.35 AT &T CONSOLIDATED PHONE BILL 640.76 INCOG -E911 E911 ADMIN SVC FEES 7,915.08 MOTOROLA SOLUTIONS, INC IR SITE MAINT @ TOWER 2,016.01 TOTAL E911 COMMUNICATIONS 11,341.27 FUND GRAND TOTAL 11,341.2 HOTEL TAX - ECON DEV AEP IPSO ELECTRIC USE 55.46 Page 7 Claims List 4!5/2016 Budget Unit Title I Vendor Name Payable Description IPayment Amount TOTAL HOTEL TAX - ECON DEV 55.48 FUND GRAND TOTAL 55.4 STORMWATER - STORMWATE AEP /PSO ELECTRIC USE 213.67 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 14.40 KELLOGG ENGINEERING, INC ENGINEERING SERVICES 9,685.00 SPIRIT LANDSCAPE MANAGEMENT LLC REPLACEMENT LANDSCAPE 3,610.40 SPIRIT LANDSCAPE MANAGEMENT LLC IRRIGATION SYSTEM REPAIRS 433.44 TOTAL STORMWATER - STORMWATER 13,956.91 FUND GRAND TOTAL 13,956.91 76TH /MAIN INTERSECT IMP IMCCLELLAND CONSULTING ENGINEERS INC JENGINEERING SERVICES 11,700.00 TOTAL 76TH /MAIN INTERSECT IMP 11,700.00 FUND GRAND TOTAL 11,700.0 SALES TAX FUND -FIRE - NORTHERN SAFETY COMPANY, INC. MACHINERY AND EQUIPMENT 427.36 W.S. DARLEY & CO SLOT A -74 MACHINERY AND EQUIPMENT 37.51 W.S. DARLEY & CO SLOT A -74 MACHINERY AND EQUIPMENT 460.67 W.S. DARLEY & CO SLOT A -74 MACHINERY AND EQUIPMENT 54.91 W.S. DARLEY & CO SLOT A -74 MACHINERYAND EQUIPMENT 1,092.57 W.S. DARLEY & CO SLOT A -74 MACHINERY AND EQUIPMENT 831.85 JPMORGAN CHASE BANK AMAZON -FD COMPUTER 1,077.82 SHI INTERNATIONAL CORP TABLET SOFTWARE 476.00 JPMORGAN CHASE BANK NORTHERN SAFETY -PARTS 62,58 AT &T CONSOLIDATED PHONE BILL 168.47 JPMORGAN CHASE BANK CONRAD FIRE -LATCH PART 38.23 - JPMORGAN CHASE BANK LOWES- SUPPLIES 4.18 JPMORGAN CHASE BANK WALMART- SUPPLIES 40.69 JPMORGAN CHASE BANK OREILLY- SUPPLIES 2.99 JPMORGAN CHASE BANK NORTHERN SAFETY -PARTS 509.03 AT &T LONG DISTANCE PHONE BILL 14A5 JPMORGAN CHASE BANK AMERICAN OVERHEAD - REPAIR 225.20 JPMORGAN CHASE BANK EQUIPMENT ONE- SUPPLIES 119.94 JPMORGAN CHASE BANK LOWES- SUPPLIES 24.74 JPMORGAN CHASE BANK MOOSEJAW - UNIFORM 461.84 JPMORGAN CHASE BANK HOYT AIR PROD -PART 760.61 - - JPMORGAN CHASE BANK CONRAD FIRE -DOOR STRAP 28.36 JPMORGAN CHASE BANK WALMART - SUPPLIES 24.85 JPMORGAN CHASE BANK 1CONRAD FIRE -PARTS 644.97 Page 8 Claims List 4/5/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount SALES TAX FUND- FIRE... JPMORGAN CHASE BANK SAMS- SUPPLIES 35.88 JPMORGAN CHASE BANK OREILLY- SUPPLIES 94.41 JPMORGAN CHASE BANK AUTOZONE- SUPPLIES 29.98 JPMORGAN CHASE BANK LOWES- SUPPLIES 9.98 JPMORGAN CHASE BANK CUMMINS - MAINTENANCE /PARTS 270.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.50 JPMORGAN CHASE BANK LOWES- SUPPLIES 19.98 JPMORGAN CHASE BANK ACADEMY - SUPPLIES 39.98 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.19 JPMORGAN CHASE BANK OAKLEY - UNIFORM 506.00 JPMORGAN CHASE BANK TRAVELEXPENSE 7.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 56.34 JPMORGAN CHASE BANK LOWES - SUPPLIES 11.97 JPMORGAN CHASE BANK BUFF - UNIFORM 88.00 AEP /PSO ELECTRIC USE 2,031.11 JPMORGAN CHASE BANK TRAVEL EXPENSE 23.19 JPMORGAN CHASE BANK LODGING EXPENSE 104.99 JPMORGAN CHASE BANK PIKEPASS FEES 40.95 JPMORGAN CHASE BANK LOWES- SUPPLIES 15.64 - JPMORGAN CHASE BANK DRY CLEANING STATION -PPE 75.54 JPMORGAN CHASE BANK CARHARTT- RETURN -57.13 - JPMORGAN CHASE BANK GRAINGER- RETURN - 120.78 JPMORGAN CHASE BANK CIVIC RESCUE -DRU 1,813.76 JPMORGAN CHASE BANK IMAGENET - COPIER RENTAL 440.17 JPMORGAN CHASE BANK UNITED ENGINES -MAINT PART 821.51 JPMORGAN CHASE BANK SKILLPATH- TRAINING 139.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 64.68 NORTHERN SAFETY COMPANY, INC. EQUIPMENT REPAIR 2,043.00 HOLDER'S INC. EQUIPMENT REPLACEMENT 1,313.10 JOHN D. HORTON EQUIPMENT REPAIR 770.00 COMMERCIAL POWER SOLUTIONS, LLC MACHINERY AND EQUIPMENT 1,972.91 JPMORGAN CHASE BANK 1OFFICE DEPOT - SUPPLIES 1 179.99 TOTAL SALES TAX FUND -FIRE 20,450.65 FUND GRAND TOTAL 20,450.6 SALES TAX FUND - POLICE JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 7.95 JPMORGAN CHASE BANK LA POLICE GEAR -PPE 331.80 JPMORGAN CHASE BANK FLEET - LIGHTING /EQUIPMENT 41,180.06 JPMORGAN CHASE BANK MEEKS GROUP -CAR STRIPING 3,000.00 JPMORGAN CHASE BANK FLEET -PARTS 170.49 JPMORGAN CHASE BANK DECATUR ELECTRONICS -RADAR 1,902.69 JPMORGAN CHASE BANK WALMART- SUPPLIES 57.73 JPMORGAN CHASE BANK ASURION- REPLACEMENT WATCH 99.00 Page 9 Claims List 4/5/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount SALES TAX FUND - POLICE... JPMORGAN CHASE BANK TRACTOR SUPPLY - SUPPLIES 109.98 JPMORGAN CHASE BANK LA POLICE GEAR - UNIFORM 65.48 JPMORGAN CHASE BANK TRAVELEXPENSE 9.98 JPMORGAN CHASE BANK PETSMART -K9 SUPPLIES 20.78 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 55.68 TREASURER PETTY CASH SUPPLIES 28.51 TREASURER PETTY CASH SUPPLIES 83.38 JPMORGAN CHASE BANK SO AG -K9 SUPPLIES 139.43 DRAKE SYSTEMS INC COPIER LEASE 443.85 FELKINS ENTERPRISES, LLC SIGN 30.00 DONALD L. TAYLOR KEYS 72.00 FELKINS ENTERPRISES, LLC DECALS 30.00 JPMORGAN CHASE BANK EMBLEM - UNIFORM 986.00 JPMORGAN CHASE BANK LOWES - FIREARM SUPPLIES 6.24 JPMORGAN CHASE BANK LOWES- FIREARM SUPPLIES 118.77 AEP /PSO ELECTRIC USE 1,652.59 JPMORGAN CHASE BANK AMAZON - UNIFORM 45.19 JPMORGAN CHASE BANK AMAZON- SUPPLIES 54.99 JPMORGAN CHASE BANK HILLS PET -K9 SUPPLIES 76.68 JPMORGAN CHASE BANK EBAY -EBAY FEES 36.95 JPMORGAN CHASE BANK SOME'S UNIFORMS - SUPPLIES - 38.00 JPMORGAN CHASE BANK TRAVELEXPENSE - - 20.00 JPMORGAN CHASE BANK USPS- POSTAGE 9.19 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS 79.99 JPMORGAN CHASE BANK AT YOUR SERVICE - RENTAL 80.00 JPMORGAN CHASE BANK TINT SHOP- WINDOW TINTING 450.00 AT &T LONG DISTANCE PHONE BILL 24.64 JPMORGAN CHASE BANK ADMIRAL EXPRESS - SUPPLIES 86.97 JPMORGAN CHASE BANK SAMS- SUPPLIES 53.74 JPMORGAN CHASE BANK OKLAHOMA POLICE - SUPPLIES 17.90 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 1,517.15 JPMORGAN CHASE BANK PEAVY CORP-SUPPLIES 81.50 JPMORGAN CHASE BANK ELITE K9 -K9 SUPPLIES 24.95 JPMORGAN CHASE BANK AMAZON - UNIFORM ITEMS 41.71 JPMORGAN CHASE BANK USPS- POSTAGE 9.19 JPMORGAN CHASE BANK USPS - MAILING COSTS 7.67 AT &T CONSOLIDATED PHONE BILL 539.05 JPMORGAN CHASE BANK ATWOOD -K9 SUPPLIES 23.99 JPMORGAN CHASE BANK PETSMART -K9 SUPPLIES 119.98 JPMORGAN CHASE BANK REFUND -50.00 JPMORGAN CHASE BANK LODGING EXPENSE 222.03 SPOK, INC. IPAGER USE I 35.56 TOTAL SALES TAX FUND - POLICE 54,249.41 Page 10 Claims List 4/5/2016 Budget Unit Title I Vendor Name Payable Description PaymentAmount FUND GRAND TOTAL 54,249.41 SALES TAX FUND - STREETS SPOK, INC. PAGER USE 95.92 SIGNALTEK INC TRAFFIC SIGNAL 5,019.50 JPMORGAN CHASE BANK BROWNCO - WHEELCHAIR RAMP 115.00 TWIN CITIES READY MIX, INC CONCRETE 480.00 TWIN CITIES READY MIX, INC CONCRETE 432.00 TWIN CITIES READY MIX, INC CONCRETE 336.00 JPMORGAN CHASE BANK LOWES- RETURN -4.32 JPMORGAN CHASE BANK HOME DEPOT - STAKES /BOARDS 45.31 JPMORGAN CHASE BANK HOME DEPOT -WOOD STAKES 26.02 JPMORGAN CHASE BANK ATWOOD- HANDLES 8.47 JPMORGAN CHASE BANK K -S MACHINERY - BEARINGS 73.24 JPMORGAN CHASE BANK LOWES- SUPPLIES 30.74 VERDIGRIS VALLEY ELECTRIC COOP CHAMPIONS STREET LIGHTING 32.37 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT 5.87 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL 228.00 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL 129.00 JPMORGAN CHASE BANK LOWES- BRUSHES & SPRAYER 52.85 TWIN CITIES READY MIX, INC CONCRETE 563.75 APAC- OKLAHOMA, INC. ASPHALT 119.73 JPMORGAN CHASE BANK LOWES - SUPPLIES 22.14 UNIFIRST HOLDINGS LP UNIFORM CLEANING 71.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 60.39 JPMORGAN CHASE BANK NSC -MASK FIT TESTING 408.40 JPMORGAN CHASE BANK GRAINGER -PPE 16.51 JPMORGAN CHASE BANK VANCE BROS -TACK OIL 48.80 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL 129.00 JPMORGAN CHASE BANK LOCKE SUPPLY -BULBS 88.50 JPMORGAN CHASE BANK FASTENAL -NUTS & BOLTS 8.43 AEP /PSO ELECTRIC USE 1,639.01 JPMORGAN CHASE BANK DUNHAMS ASPHALT -PATCH 120.00 JPMORGAN CHASE BANK HOME DEPOT -POWER STRIPS 7.94 JPMORGAN CHASE BANK HOME DEPOT - STRAPS 3.64 JPMORGAN CHASE BANK ATWOODS -PUMP 59.99 UNIFIRST HOLDINGS LP UNIFORM CLEANING 53.99 TULSA COUNTY BOCC SIGNS 2,298.20 MID - AMERICAN SIGNAL, INC INERSECTION RADAR SENSOR 3,995.00 SIGNALTEK INC TRAFFIC SIGNAL MAINT 191.25 TWIN CITIES READY MIX, INC CONCRETE 192.00 . TULSAASPHALT, LLC ASPHALT 99.45 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL 228.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 53.99 JPMORGAN CHASE BANK IPLASTIC SUPPLY- MATERIALS 196.00 Page 11 Claims List 4/5/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount SALES TAX FUND - STREETS... JPMORGAN CHASE BANK LOWES- SUPPLIES 59.54 JPMORGAN CHASE BANK QUALITY TIRE - REPLACE TIRE 286.00 JPMORGAN CHASE BANK ATWOODS -DOOR HANDLES 4.98 TOTAL SALES TAX FUND - STREETS 18,131.60 FUND GRAND TOTAL 18,131.6 CI - FBO BUILDING INABHOLZ CONSTRUCTION CORPORATION I NEW CITY HALL RENOVATION 433,326.69 TOTAL CI - FBO BUILDING 433,326.69 CI - GARN WID 96TH -106TH SEVEN C'S ENTERPRISES, INC ROW ACQUISITION & EASEMEN 1,800.00 INTEGRA REALTY RESOURCES, LLC JAPPRAISAL SERVICES 2,750.00 TOTAL CI - GARN WID 96TH -106TH 4,550.00 FUND GRAND TOTAL 437,876.6 CITY GARAGE AT &T CONSOLIDATED PHONE BILL 24.71 AT &T MOBILITY WIRELESS SERVICE 57.58 JPMORGAN CHASE BANK GOODYEAR -TIRES 254.44 TREASURER PETTY CASH REFUND APPLICATION FEE -50.00 JPMORGAN CHASE BANK LENOX- TOWING 295.00 JPMORGAN CHASE BANK OREILLY- SUPPLIES 12.58 JPMORGAN CHASE BANK OREILLY -PARTS RESALE 1,516.50 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 21.22 JPMORGAN CHASE BANK SAV ON- DECALS 60.00 AT &T LONG DISTANCE PHONE BILL 0.65 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 202.00 AEP /PSO ELECTRIC USE 570.83 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 60.50 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 623.29 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 50.53 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 80.00 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 59.32 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 53.62 JPMORGAN CHASE BANK LENOX WRECKER- TOWING 68.00 JPMORGAN CHASE BANK TATE BOYS - ALIGNMENT 59.95 JPMORGAN CHASE BANK TATE BOYS- ALIGNMENT 59.95 - JPMORGAN CHASE BANK CLASSIC CHEV -TAHOE PARTS 228.72 JPMORGAN CHASE BANK CLASSIC CHEV -PARTS RESALE 609.70 JPMORGAN CHASE BANK FULLERTON - WELDING GAS 74.45 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 Page 12 Claims List 4/5/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount CITY GARAGE... UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 JPMORGAN CHASE BANK GOODYEAR -TIRES 2,216.58 JPMORGAN CHASE BANK OCT EQUIP -SKID LOADER PRT 135.48 JPMORGAN CHASE BANK OCT EQUIP -SKID LOADER PRT 26.88 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 385.37 TOTAL CITY GARAGE 7,918.05 FUND GRAND TOTAL 7,918.0 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 2,245.73 CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS 942.55 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 3,450.39 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 942.55 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 1,309.53 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 942.55 CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS 1,008.00 CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS 1,309.53 CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS 15,386.45 CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS 5,676.76 CITY OF OWASSO IMPRESTACCOUNT IWORKERS COMP CLAIMS 7,538.75 TOTAL WORKERS' COMP SELF -INS 40,752.79 FUND GRAND TOTAL 40,752.7 CITY GRAND TOTAL $702,407.77 Page 13 0 The city Wit oul Liinifs. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Oxford Glen DATE: April 1, 2016 BACKGROUND: The subject development is located at 11 103 E 103rd St North. Public infrastructure improvements include new 8" water and sanitary sewer lines including all appurtenances, and new sidewalk. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in January 2016 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of infrastructure improvements at Oxford Glen, ATTACHMENTS: Location Map City Attorney bond approval letter & copy of bonds OXFORD GLEN l� �,!N t yyl Y i 4 ,.�=�Jt��r:41 Y i C •q, "� sus ab.•7 a � �� � ..::ice. � ? y11 • � 1 i 7y �� ' -} � ' I �i; .,' HOSPITAL CYN _ • e M" f d 3 ' 'a t Y?° J.� t Tik y`,a'S .y . S, i" 'z - ' ,1 .Fes' ''�� '•, Ir -ti „'. s.+ �t tt. Fe}ll�u(iijVetLStfw '4M 7 '4', Sill�:l�i'�l�l . 4w 7t 1y .. �yrO�fli; �'�v •. Elld, ` ��f�• !v> A•f �: il� t t�. r SKI rs'A°. °iS'�1.�� L ter^ W'`_ c " 'dif• . '�` -'fie• ° � a7 �" �4 �� +h 4 -•.� ^. 111T.01 T, 1 ri 4 -I '• -1. I ��yylI P- L�'-����J "'rjr tr��,{j�/,y,� ��`!`): G5 t "AR1S�iT 4 .f� ; 1" = 376 ft Location map 03/18/2016 IS✓ s This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso Public staff for the most up -to -date information. From: Sent: To: Subject: Steven, I have reviewed the maintenance bonds for Oxford Glen, Water & Sewer and Concrete Sidewalk, at your request. The Attorney -in -Fact signatures are authorized, the surety is licensed to do business in Oklahoma and the amount of both bonds is well within the surety's $1,852,000 underwriting limitation. Therefore, the bonds are approved. Julie Lombardi Julie Trout Lombardi City Attorney 111 North Main Owasso, Oklahoma 74055 918.376- 1511(o) 918.376 -1599 (f) From: Eaton, Steven Sent: Tuesday, November 03, 2015 10:42 AM To: Lombardi, Julie Subject: Oxford Glen Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector Seaton @citvofowasso.com Phone 918 - 272 -4959 Cell 918- 693 -3979 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: GR33043 KNOW ALL MEN BY THESE PRESENTS, That we KSL D rtworks, LLC, 1800 W. le Street, Bartlesville OK 74003, as Principal (Developer and Contractor), and Granite Re, Inc., 14001 Quailbrook Dr., Oklahoma City, OK 73134, as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of "One Hundred Ten Thousand & 00 /100 Dollars ($110,000.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, fmnly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Water & Sewer — Oxford Glen Owasso Memory Care Community, 1113 E. 103rd St., Owasso OK 74055 a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that.the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: October 29, 2015 KSL. Dirt-works, L Principal BY: Granite Re, I nc„ Surety BY: _ Attorney -in -Fact Wendy Hol r Attach Power of Attorney GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: W.M. McNEILL; LISA SHERMAN; MIKE SHANNON; CODY M. MCNEILL; WENDY HOLLEN; JOHN ROGERS; ROCKY MOORE; KYLE D. RESER; JOHN L. BIRSNER; SUSANNE CUSIMANO its true and lawful Attorney- in- Fact(s) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC, a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: W.M. McNEILL; LISA SHERMAN; MIKE SHANNON; CODY M. MCNEILL; WENDY HOLLEN; JOHN ROGERS; ROCKY MOORE; KYLE D. RESER; JOHN L. BIRSNER; SUSANNE CUSIMANO may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its President and Secretary/Treasurer, this 3r0 day of April, 2015. - STATE OF OKLAHOMA ) - s u ^ L Kenneth D. Whittin on, President ) SS: COUNTY OF OKLAHOMA) Kyle P, McDonald, Treasurer On this 3`a day of April, 2015, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D, Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was'so fixed by order of the Board of Directors of said corporation, and that they signed . their name thereto by like order as President and Secretarylfreasurer, respectively, of the Company. My Commission Expires: August 8, 2017\ Commission #: 01013257 \ Notat Public - - GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. - 'RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking. "_ IN I NESS WHEREOF t i undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this a. day of .-G=, w` �� /a� %G1i2✓ Kyle P. McDonald, Secretary/Treasurer GROB00 -1 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: GR33044 KNOW ALL MEN BY THESE PRESENTS, That we KSL Dutworks, LLC, 1800 W. 10' Street, Bartlesville OK 74003, as Principal (Developer and Contractor), and Granite Re, Inc., 14001 Quailbrook Dr., Oklahoma City, OK 73134, as Surety, are held and fmnly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of "Five Thousand & 001100 Dollars ($5,000.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, mid assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Concrete Sidewalk — Oxford Glen Owasso Memory Care Community, 1113 E. 103`d St., Owasso OK 74055 a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: October 29, 2015 KSL Dutworks, L C, Principal BY:. / Granite Re, ZSur7e r BY' Attorney -in -Fact rendy Holl Attach Power of Attorney GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: - That GRANITE RE, INC„ a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: _ W.N1. McNEILL; LISA SHERMAN; MIKE SHANNON; CODY M, MCNEILL; WENDY HOLLEN; JOHN ROGERS; ROCKY MOORE; :KYLE. D. RESER; JOHN L. BIRSNER; SUSANNE CUSIMANO its true and lawful Attorney- in- Fact(s) for the following purposes, to wit: - - - To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: W.M. McNEILL; LISA SHERMAN; MIKE SHANNON; CODY M. McNEILL; WENDY HOLLEN; JOHN ROGERS; ROCKY MOORE; KYLE D. RESER; JOHN L. BIRSNER; SUSANNE CUSIMANO may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its President and Secretary/1 reasurer, this 3t° clay of April, 201 S. - STATE OF OKLAHOMA Kenneth D. Whittin on, President ) s e n c I/ > SS: q...... 1 / IP%Ul� Kyle /P. ✓ COUNTY OF OKLAHOMA - - . McDonald, Treasurer On this 3`d day of April, 2015, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secre(ary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretaryffreasurer of GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was'so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company. My Commission Expires: - / N"N August 8, 2017 Commission It: 01013257 Notak Public- ��LYdn1./ _ GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a, facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be,necessRry to the validity of any such instrument or undertaking." IN WITNESS WHE,R,E�O {F, tl undersigned has sUli`scnbed Certificate and affixed the corporate seal of the Corporation this day of _.! /t..,r, 20-A-2 Kyle P. McDonald, Secretary/Treasurer GR0B00 -1 T Wit lout Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Express Laundry DATE: April 1, 2016 BACKGROUND: The subject development is located at 9700 N Garnett Road. Public infrastructure improvements include the approach and potable water infrastructure including a hydrant and all appurtenances. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in March by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bond and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of infrastructure improvements at Express Laundry. ATTACHMENTS: Location Map City Attorney bond approval letter & copy of bonds Express Laundry 1" = 188 ft Location Map 03/18/2016 `' ,� This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up -to -date information. Farris, Earl From: Lombardi, Julie Sent: Thursday, February 18, 2016 3:14 PM To: Hancock, Brandon Cc: Farris, Earl Subject: RE: Express Laundry Bonds Brandon, I have reviewed the maintenance bonds for the Express Laundry Center waterline and approach at your request. On both bonds the attorney -in -fact signature is authorized, the sureties are licensed to do business in Oklahoma and the bond amounts are well within each surety's underwriting limitation (Waterline - $8,495,000 and Approach - $121,498,000). 1 would note that LDKC, Inc. dba LD Kerns Contractors has not signed the bond for the approach. This should be obtained as soon as possible. With that condition, both bonds are approved. Julie Julie Trout Lombardi City Attorney 111 North Main Owasso, Oklahoma 74055 918.376- 1511(o) 918.376 -1599 (f) From: Hancock, Brandon Sent: Thursday, February 18, 2016 11:32 AM To: Lombardi, Julie; Farris, Earl (efarris@CityOFOwasso.com) Subject, Express Laundry Bonds Julie- Please review the attached bonds and rely all to this email with findings. Thanks Brandon Hancock Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: OKC87765 KNOW ALL MEN BY THESE PRESENTS, That we Duncan & Sons, LLC. as Principal (Developer and Contractor), and Merchants Bonding Company (Mutual). as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Twenty Five Thousand DOLLARS ($25,000.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Waterline to Serve Express Laundry Center, 9700 N Garnett Road, Owasso, OIC 74055, a privately financed public improvement,' and acceptance of such by the. City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: February 16, 2016 Duncan & Sons, LLC Principal Merchant Bonding Company (Mutual), Surety B'f; —Lv�� — Attorney-in-Fact Cindy L. Smith Attach Power of Attorney MERCHAN �s BONDING COMPANY. POWER OF !ATTORNEY Know All Persons By These Presents, that MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., both being corporations of the State of Iowa (herein collectively called the "Companies ") do hereby make, constitute and appoint, individually, Cindi L Smith; Keith A Shideler; Kelly R Hitt; Kim Kingery Crowson; Peter Fennell; Sandra Crain; Vicky L Courtney their true and lawful Attorneys) -In -Fact, to make, execute, seal and deliver on behalf of the Companies; as Surety, bonds, undertakings and other written obligations In the nature thereof, subject to the limitation that any such Instrument shall not exceed the amount of: ]FIVE MILLION ($5,000,000.00) DOLLARS This Power -of- Attorney Is granted and is signed and sealed by facsimile under and by authority of the following By -Laws adopted by the Board of Directors of Merchants Bonding Company (Mutual) on April 23, 2011 and adopted by the Board of Directors of Merchants National Bonding, Inc., on October 24, 2011. "The President, Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Attorneys -in -Fact, and to authorize them to execute on behalf of the Company, and attach (he seal of the Company (hereto, bonds and undertakings, recognizances, contracts of indemnity and otherwrilings obligatory In the nature thereof." "The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company, and such signature and seal when so used shall have the same force and effect as though manually fixed." In connection with obligations in favor of the Florida Department of Transportation only, It is agreed that the power and authority hereby given to the Attorney -in -Fact includes any and all consents for the release of retained percentages and /or Real estimates on engineering and construction contracts required by the State of Florida Department of Transportation. It is fully understood that consenting to the State ofFiorida Department of Transportation making payment of (he final estimate to the Contractor and /or Its assignee, shall not relieve this surety company of any of its obligations under its bond. In connection with obligations in favor of the Kentucky Department of Highways only, It Is agreed that the power and authority hereby given to the Attorney -In -Fact cannot be modified or revoked unless prior written personal notice of such Intent has been given to the Commissioner- Department of Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation. In Witness Whereof, the Companies have caused this instrument to be signed and sealed this 151h day of August , 2015 \NG Cp MERCHANTS BONDING COMPANY (MUTUAL) �1� •:;bc •• MERCHANTS NATIONAL BONDING, INC. Z 4, l _e_ ..' V • Z:� _e 6:3a '_��• 2003 .� ;y: 1933 : c-, STATE OF IOWA "' "•zmm�anoI COUNTY OF Dallas M President On this 15th day of August , 2015 , before me appeared Larry Taylor, to me personally known, who being by me sworn did say that he Is President of the MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC.; and that the seals affixed to the foregoing instrumentem the Corporate seals of the Companies; and that the said instrument was signed and sealed in behalf of the Companies by authority of their respective Boards of Directors. svS" is o S E 78 4654 CmmsioNNY "UN my Commission Expires 10,0 June 20, 2017 Notary Publr , . County, Iowa (Expiration of notary's commission does not invalidate this Instrument) I, William Warner, Jr., Secretary of the MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., do hereby certify that the above and foregoing is a true and correct copy of the POWER -OF- ATTORNEY executed by said Companies, which is still in full force and effect and has not been amended or revoked. In Witness Whereof, I have hereunto set my hand and affixed the seal of the Companies on this f� �(j' 'day ofi�'il,(�l. PO amv.pk, 'c, 5 ` �4P Urpq O? o /e t -4 © f _ •r...:_ _p_ M: �; � `d �' C' = • z. °: 3a Secretary =xi ° •dt 1933 2003 ,'.�= . doj;P.. ••�t� • • b.1I'•.. .•L�Oq .' •. W POA 0014 (6/15) Maintenance Boned PRIVA'T'ELY FINANCED PUBLIC IMPROVEMENTS Bond No: S420986 KNOW ALL MEN BY THESE PRESENTS, That we LDKC, Inc. dba LD Kerns Contractors, as Principal (Developer and Contractor), and Employers Mutual Casualty Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Nine Thousand DOLLARS ($9,000.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the approach to serve Express Laundry Center, 9700 N Garnett Road, Owasso, OK 74055, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, TIIE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: February 15, 2016 LDKC, Inc. dba LD Kerns Contractors, Principal BY: Employ Mutual Casualty Company, Sur ty BY: Attorney -in -Pact Cindi-1:. Smith Attach Power of Attorney rs a Iee P.O. Box 712 = Des Moines, IA 50306.0712 No. B25650 CERTIFICATE OF AUTHORITY INDIVIDUAL. ATTORNEY -IN -FACT KNOW ALL MEN BY THESE PRESENTS, that: I. Employers Mutual Casualty Company, an Iowa Corporation 2. EMCASCO Insurance Company, an Iowa Corporation 3. Union Insurance Company of Providence, an Iowa Corporation 4. Illinois EMCASCO Insurance Company, an Iowa Corporation 6. Dakota Fire insurance Company, a North Dakota Corporation 6. EMC Property & Casualty Company, an Iowa Corporation 7. Hamilton Mutual Insurance Company, an Iowa Corporation hereinafter referred to severally as "Company' and collectively as "Companies ", each does, by these presents, make, constitute and appoint: PETE FENNELL, KIM KINGERY CROWSON, CINDI L. SMITH, KELLY R. HITT, SANDRA L CRAIN, VICKY L COURINEY, KEITH A. SHIDELER its true and lawful attorney -in -fact, with full power and authority conferred to sign, seal, and execute its lawful bonds, undertakings, and other obligatory instruments of a similar nature as follows: Inan amount not exceeding Ten Million Dollars ................................. ................................ ......................................... ............................... .................510,000,000.00 and to hind each Company thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of each such Company, and all of the acts of said attorney pursuant to the authority hereby given are hereby ratified and confirmed. The authority hereby granted shall expire APRIL t 2017 unless sooner revoked. AUTHORITY FOR POWER OF ATTORNEY This Power -of- Attorney is made and executed pursuant to and by the authority of the following resolution of the Boards of Directors of each of the Companies at a regularly scheduled meeting of each company duly called and held in 1999: RESOLVED: The President and Chief Executive Officer, any Vice President, the Treasurer and the Secretary of Employers Mutual Casualty Company shall have power and authority to (1) appoint attorneys -in -fact and authorize them to execute on behalf of each Company and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnify and other writings obligatory in the nature thereof; and (2) to remove any such aftorney -in -fact at any time and revoke the power and authority given to him or her. Attorneys -in -tact shall have power and authority, subject to the terms and limitations of the power- of-atiorney issued to them, to execute and deliver on behalf of the Company, and to attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof, and any such instrument executed by any such attorney -in -fact shall be fully and in all respects binding upon the Company. Certification as to the validity of any power -of- attorney authorized herein made by an officer of Employers Mutual Casualty Company shall be fully and in all respects binding upon this Company. The facsimile or mechanically reproduced signature of such officer, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power -of- attorney of the Company, shall be valid and binding upon the Companywilh the same force and effect as though manually affixed. IN WITNESS THEREOF, the Companies have caused these presents to be signed for each by their officers as shown, and the Corporate seals to be hereto affixed this 24th day of FEBRUARY 2014 0 Seals /,/ Bruce 0. Kelley, hairman Michael Feet [ of Companies 2, 3, 4, 5 & 6; President Assistant Vice President a °> _ SEAT_ - �' 1863 „$ ` 3 �5 e1953° -' otComppany 1; Vice Chairman and ,3, IOWA CEO ofCompany7 Onlhis 241h day of FEBRUARY AD 2014 before me ••'�a� °P ^��'' ",os� v'' `•o *��i "' NON ubiicinand for theStater of Iowa, personally appeared Bruce G., elley and Michael Freel, S:5" who, being by me duly sworn, did say that they are, and are known to me to be ilia Chairman, °3 President, Vice Chairman and CEO, and /or Assistant Vice PresidenVAssislant Secretary, SEAL `< o ;SEAL respectively, of each of The Companies above; that the seals affixed to this instrument are the seals of said corporat ions; that said instrument was signed and sealed on behalf of each of the ,,. m,reES °.• Companiesbyy authority of their respective Boards of Directors; and that the said Bruce G.Kelley . " " " "" and Michael Freel, as such officers, acknowledged the execution of said instrument to be the �OIITIJA �2 voluntary act and deed of each of the Companies, tio�UTtfq My Commission Expires October 10, 2016. 4s, r,� �y}{y LYPdN LOYEHIOGE x �`� m <° � Commission Number 7&7789 ,Q , °F .o° My Commission Ez{>Ires ,/ elillf dfo �ffli0�il� y��rvRPNo P °m October 70, 2016 Nola Publici and forlheStateoflowa� NES. t CERTIFICATE [,James D. Clough, Vice President of the Companies, do hereby certify that the foregoing resolution of the Boards of Directors by each of the Companies, and this Power of Attorney issued pursuant thereto on FEBRUARY 24,'2014 on behalf of: PETE FENNELL, KIM KINGERY CROWSON, CINDI L. SMITH, KELLY R. HIT r. SANDRA L CRAIN, VICKY L COURTNEY, KEITH A. SHIDELER are true and correct and are still in full force and effect. In Testimony Whereof I have subscribed m lm 4L and affixed the facsimile seal of each Company this ^_dayof 1 t x]dxC L k _, ���_ L le Vice President TP.C, #XW, ouf Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Karl Fritschen, Urban and Long Range Planning SUBJECT: Ordinance 1074 Easement Closure - Future Keys Landing II DATE: April 1, 2016 BACKGROUND: At the March 15, 2016 meeting, the Owasso City Council approved a request to close a portion of a utility easement on property located adjacent to the Keys Landing I subdivision. Attached is a copy of Ordinance 1074 that formally adopts the City Council's action of March 15, 2016. RECOMMENDATION: Staff recommends approval of Ordinance 1074. ATTACHMENTS: Ordinance 1074 Survey Area Map CITY OF OWASSO, OKLAHOMA ORDINANCE 1074 AN ORDINANCE CLOSING TO THE PUBLIC USE A PORTION OF A UTILITY AND DRAINAGE EASEMENT LOCATED IN THE NORTHWEST QUARTER OF THE SOUTHEAST QUARTER (NW 14 SE 14) OF SECTION 32, TOWNSHIP 21 NORTH, RANGE 14 EAST FILED AS DOCUMENT NUMBER 2013026016 AND 2013026017 IN TULSA COUNTY, STATE OF OKLAHOMA, WHEREAS the City of Owasso retains the absolute right to reopen the some without expense to the municipality, and repealing all ordinances or parts of ordinances in conflict herewith; and WHEREAS, the City of Owasso, Oklahoma has deemed it necessary and expedient to close to the public use a portion of a certain public utility and drainage easement; and WHEREAS, said portion of utility and drainage easement is described as follows: A TRACT OF LAND LOCATED IN THE NW /4 OF THE SE /4 OF SECTION 32, T -21 -N, R -14 -E OF THE INDIAN MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE OFFICIAL U.S. GOVERNMENT SURVEY THEREOF, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF LOT 10, BLOCK 4, "KEYS LANDING - I ", A SUBDIVISION IN THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE OFFICIAL RECORDED PLAT THEREOF, PLAT NO. 6134, AS FILED IN THE RECORDS OF THE TULSA COUNTY CLERK'S OFFICE, ALSO BEING THE MOST WESTERLY NORTHWEST CORNER OF THE UTILITY EASEMENT, 'A -1', RECORDED ON 03/15/2013 AS DOC. NO. 2013026017 IN THE OFFICE OF THE TULSA COUNTY CLERK; THENCE N 87 018'43 "E ALONG THE SOUTHERLY LINE OF SAID LOT 10 AND THE NORTHERLY LINE OF SAID UTILITY EASEMENT A DISTANCE OF 153.05 FEET TO A BEND IN SAID UTILITY EASEMENT; THENCE S 05 054'04 "E ALONG THE NORTHERLY LINE OF SAID UTILITY EASEMENT A DISTANCE OF 162.82 FEET TO THE "POINT OF BEGINNING "; THENCE CONTINUING S 05 054'04 "E ALONG THE NORTHERLY LINE OF SAID UTILITY EASEMENT A DISTANCE OF 72.05 FEET TO A BEND IN SAID UTILITY EASEMENT; THENCE S 10 038'09 "W ALONG THE NORTHERLY LINE OF SAID UTILITY EASEMENT A DISTANCE OF 125.94 FEET; THENCE N 19 049'29 "W A DISTANCE OF 86.66 FEET; THENCE N 20 047'40 "E A DISTANCE OF 121.59 FEET; THENCE N 83 015'56 "E A DISTANCE OF 2.07 FEET TO THE "POINT OF BEGINNING ". SAID PROPERTY IS 4,921 SQUARE FEET IN SIZE. Section 1. That all ordinances or parts of ordinances in conflict with this ordinance are hereby expressly repealed. Section 2. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 5. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance. PASSED by the City Council of the City of Owasso, Oklahoma on the 51h day of April, 2016. Jeri Moberly, Mayor (SEAL) ATTEST: Sherry Bishop, City Clerk APPROVED as to form and legality this 5th day of April, 2016. Julie Lombardi, City Attorney 9 — Exhibit "A" 2 rt 4 "Keys Landing - I" 10 Plat No. 6134 DA9T i6Tfl SiRCIif NOATH N 87 018`43 "B { Y 153.05' { b9 0 { � 3 cost I '1 0 of "K<Y. Lndivy -I" a �I ensT ecntsrxxtanoKrx 31 a ° ° N{ F { Tulsa County N 83 015156 "E - 2.071iI L° o N -i jZ� l�1''ItCtsf I { o tj E~ �~ q/f It-A 4- �/ o c ° 1 CC o ct N N !00 E~ a v �o to h �� !!o V �. I PORTION OF UTILITY EASEMENT TO BE CLOSED A PART OF THE NW /4 OF THE SE /4 OF SECTION 32, T -21 -N, R -14 -E mr WOOL Tulsa ngPineerin�e fv Plannin�p associates, Inc. 16 9820 Last 41 at `jtreet, Suitt 102 ulsa,pK 791$6 Job No: 14018.00 Scale: 1"= 60' Phonc:9la -2$2 -9621 Fax: 18- OW 9 z5o -d rla Clvl� t_n�Finecrinv�• LanJsurveyin�c. Land Fiannin�¢ f� f � �J . Data: 12115/2015 C.nM- .JA.,Fo -w -N.C,A3,i FEA5 K.n D.�.j.o.,,s,7 Sheet - SI1CCt I Oil GA1A- n1AXMfPnnwncNn.nta e1. e�....a..... most..,.,. . .,..,.. ... Location Map DA9T i6Tfl SiRCIif NOATH Y ��5i11 � "K<Y. Lndivy -I" z g ensT ecntsrxxtanoKrx Section 32 Tulsa County / pppP Lot Addresses n Y.nR+be�b Pn C�bf�4 Zonin Scale Factor �, 3 i 14 15 - . W k5] n Benchmark P.ifw�CwYainl9„en wwnPnN,4 �'m WAlvwww mnw W,,, er W W�eeww,a,dprv,N aaMFMnewn..sa �. Backflow Preverter Valve m. .s°"wi°eF:w°,:�mJ �.s.ewzmsas E RIC J Legend Monument Notes ,r.m.'w�,.uu. wdeJUS n Basis of Beadngs �s wen s v.se •. w. csJ:, a°�".. w°ieY°e, 00 Do 00 Do um mom m� om mraa mgr -a .: m��FPsa m�oea mE FmsMMHME m�>• o�.s>• mm o0 Location Map i J e`C3jO.- Li�iNVUJIR7 ' �- 1 a. p Iz ENGINEER SURVEYOR TWsa Engineering Planning Associates. Inc. Keys Landing II OWNER /DEVELOPER Keys Lancing DevalopamanL L.L.C. i WAFU1.In6Mb6aIR6JY 1@ pp II'10 ���,1511 c Is Is la '�® iJU.WMnu ].IIC smzmFN1 A suhdiWR-1 in the City of Owasso, being apart of of Section 32, T -21 -N, nnONVnxi Pi1Gen1.G9e1Nwh 9 °6e J 5 BRCO l County. State R-14E, of the Indian Maddian, Tulsa County, SWte of OWahoma inn dd sz zrzae z ors x .N roe. 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Backflow Preverter Valve m. .s°"wi°eF:w°,:�mJ �.s.ewzmsas E RIC J Legend Monument Notes ,r.m.'w�,.uu. wdeJUS n Basis of Beadngs �s wen s v.se •. w. csJ:, a°�".. w°ieY°e, 00 Do 00 Do um mom m� om mraa mgr -a .: m��FPsa m�oea mE FmsMMHME m�>• o�.s>• mm o0 Location Map X14 -E aw ml. emm,iemx 3 sir s.eNO az� TWucowry 9]Inb- ]e.8218 be. Pule 1 °.2= T N Lavine Table Curve ILL ILI' 34-6 1 Nwirww SILLY wrIgIrlr CEIn1MMOF FlNPLPNTMPigvN. Keys landing 11 le WPlaFaraWn:BapertWl]a.'d11b 56x11019 0 The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Karl A. Fritschen RLA, AICP Chief Urban and Long Range Planner SUBJECT: Ordinance 1075, OA 16 -01 and OZ 16 -02 DATE: April 1, 2016 BACKGROUND: The City of Owasso received an application for the annexation case CA 16-01 and associated zoning case OZ 16 -02 for a tract of land approximately .52 acres in size located at 11595 E 116 St N. CITY COUNCIL: On March 15, 2016, City Council considered these items and voted unanimously to approve the annexation request OA 16 -01 and associated zoning case OZ 16 -02. Said action will bring the subject tract into the corporate limits of the City of Owasso with an assigned zoning of CS Commercial Shopping). This ordinance affirms the action taken by the City Council. RECOMMENDATION: Staff recommends approval of Ordinance 1075. ATTACHMENTS: Ordinance 1075 Location Map CITY OF OWASSO, OKLAHOMA ORDINANCE 1075 AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY AS REFERENCED IN ANNEXATION CASE OA -16 -01 AND APPROVING ZONING APPLICATION NUMBER OZ -16 -02 CHANGING THE ZONING OF PROPERTY LOCATED IN THE SOUTHWEST CORNER OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SW /4) OF SECTION FIVE (5), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS PART OF WARD ONE OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for annexation of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Annexation Committee, the Owasso Planning Commission and all statements for or against the requested annexation and rezoning of the property referenced in application OA -16 -01 and the rezoning of the same property referenced in OZ- 16 -02. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: A TRACT OF LAND SITUATED IN SECTION FIVE (5), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A POINT 858 FEET EAST OF THE SOUTHWEST CORNER OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SW /4) OF SECTION FIVE (5), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, THENCE NORTH 225 FEET; THENCE EAST 137 FEET; THENCE SOUTH 225 FEET; THENCE WEST 137 FEET TO THE POINT OF BEGINNING, LESS AND EXCEPT THE SOUTH 60 FEET THEREOF FOR STREET, CONTAINING .52 ACRES MORE OR LESS. be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate and the same is hereby zoned from AG (AGRICULTURAL) TO CS (COMMERCIAL SHOPPING) District Section 1. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 2. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 5. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map of the territory annexed. PASSED AND APPROVED this 51h day of April, 2016, Jeri Moberly, Mayor Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney E 1.20_STN W RS !N j AG E119$TN Z Q W t E118C_TN M CG W r X ¢' Z AC' rn El E118STN 2 W ¢ .r W' N r E_118_ST_N Z Zi WI E_198_ST_N' U Q W 0M W CS RS -3 Z :' E117_ST_N Z 2� RS -3 E_117 ST N Z El PL N CS j LE 1'6th STJN �� E 7�1S& S-_T-N E-1.15_P_L N CS CG Subject Tract] W E-1.1 5_ST N AG w `� E914PLN 2• RM H E114STN CS RS -3 w CG CS �' RD E113PLN j 2' Q LEGEND RMH W Owasso Corporate Limits .N- E 1.1.3 ST N 0 300'Radius !Y /�/ Subject OZ-1 6-02 I ioo zoo aoo A Tract t I t I 0521-14 Feet O—T City Wit lout Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police SUBJECT: Supplemental Appropriation - Southern Agriculture Donation DATE: April 1, 2016 BACKGROUND: In March of 2016, Southern Agriculture provided the police department with a check for $681. This donation is from an ongoing funding- raising effort by Southern Agriculture to help with the day -to -day operations of the police K -9 program. Southern Agriculture has been an outstanding partner for the police K -9 program and their efforts are greatly appreciated. RECOMMENDATION: Staff recommends acceptance of the donation from Southern Agriculture and approval of a budget amendment in the Police Department, Half -Penny Sales Tax Fund increasing the estimated revenue and increasing the appropriation for expenditures by $681. O—T city Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Christopher A. Garrett Fire Chief SUBJECT: Donation from Ascension Health DATE: April 1, 2016 BACKGROUND: Staff recently received a donation from Ascension Health in the amount of $400. Ascension Health has specified that this money be used to cover the cost of continued medical education classes for Owasso Fire Department paramedics. RECOMMENDATION: Staff recommends acceptance of the $400 donation from Ascension Health and approval of an amendment to the FY2016 Ambulance Service Fund (20 -255) increasing the estimated revenues and the appropriation for expenditures by $400. nTity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Jason Woodruff Deputy Chief of Police SUBJECT: Disposal of Surplus Vehicles DATE: April 1, 2016 BACKGROUND: This item is a request to "declare surplus" nine vehicles previously in use by the Owasso Police Department. By city ordinance, surplus or obsolete supplies, materials or equipment valued at more than $500 must be declared surplus by the City Council before they are sold. Items valued at $500 or less may be declared surplus by the city manager. Surplus items valued at over $1,500 must be offered for bid or auction. The nine vehicles in question are obsolete for use in the police department due to mechanical and cosmetic related issues. These vehicles are not suitable for transfer to another city department. It is difficult to place an exact value on each vehicle; therefore, the intent is to offer the vehicles through online auction. Offering the vehicles through auction ensures compliance with city ordinance in the event one of the vehicles sells for more than $1,500. RECOMMENDATION: Staff recommends City Council declare as surplus the following nine vehicles 1999 Ford Explorer (VIN:IFMZU32X5XZA01461) 2003 Ford Crown Victoria (VIN: 2FAFP71 W83X152072) 2003 Ford Crown Victoria (VIN: 2FAFP71 W3X152074) 2003 Ford Crown Victoria (VIN: 2FAFP71 W83X152069) 2003 Ford Crown Victoria (VIN: 2FAFP71 W63X152071) 2005 Ford Crown Victoria (VIN: 2FAFP71 W75X114061) 2005 Ford Crown Victoria (VIN: 2FAFP71 W35X 17024 1) 2005 Ford Crown Victoria (VIN: 2FAFP71 W 15X171873) 2005 Ford Crown Victoria (VIN: 2FAFP71 W45X170233) O—T Cify Wil out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Planned Unit Development, PUD -16 -02 (OZ 16 -03) - Owasso Senior Living DATE: April 1, 2016 BACKGROUND: The City of Owasso received a Planned Unit Development (PUD) application for consideration of Owasso Senior Living from Smalygo Properties. The subject property is located at 13707 E 96th St N, one lot west of Christ's Church of Owasso. The proposed housing development is planned for senior rental units. This development proposes an underlying Residential Townhome (RTH) zoning designation with a Planned Unit Development (PUD) overlay. SURROUNDING ZONING: Direction Zoning 9 Use and Use Plan Jurisdiction North RE (Residential Estate) Undeveloped Residential City of Owasso Number of Reserve Areas N/A Gross Dwelling Units /Acre 10.88 DU /Acre proposed Within PUD? South RE (Residential Estate) Single Family Homes Residential City of Owasso Applicable Paybacks Storm siren fee of $35 /acre Potential Elm Creek Sanitary Sewer 11 580.00 /Acre Streets (public or private) Private East AG (Agriculture) A ( g ) Single - Family Agriculture /Residential Residential City of Owasso West AG A riculture ( g ) Single - Family Agriculture/ Residential Residential City of Owasso SUBJECT PROPERTY /PROJECT DATA: Propeqy Size 2.85 acres Current Zoning AG (Agriculture) Proposed Use Senior Housing Lots /Blocks N/A Land Use Plan Residential Number of Reserve Areas N/A Gross Dwelling Units /Acre 10.88 DU /Acre proposed Within PUD? OPUD 16 -02 Within Overlay District? No Water Provider City of Owasso Applicable Paybacks Storm siren fee of $35 /acre Potential Elm Creek Sanitary Sewer 11 580.00 /Acre Streets (public or private) Private ANALYSIS: This PUD application was submitted to request the construction of senior living townhome -style rental dwelling units on a single piece of property located at 13707 E 961h St N. The proposed project identifies thirty -one (31) units in four (4) single -story buildings which shall be under common - ownership. An on -site office /model unit is proposed on the site as well. The concept of the proposed development is to create attractive, safe, and comfortable living units targeting the 55 years and older demographic. The subject property, located along the E 96th St N corridor, has seen recent development and is expected to see additional development with infill projects. There are established single - family neighborhoods to the south and west, with some remaining large agricultural tracts that will likely see future development projects. The recently adopted Owasso Transportation Master Plan identifies E 96th St N from N 1291h E Ave to N 1451h E Ave as being designed as a wider complete street with boulevard that would preferably be constructed by 2020. The development would consist of single -story, attached units arranged in four buildings that center around a courtyard that would house the majority of the amenities as well as promoting community and social interaction. The 31 proposed units would result in a gross density of 10.88 units /acre. The units are proposed to be one - bedroom units with an extra "craft' room or two bedroom units. The Owasso Senior Townhouse development is based off a concept that the applicant has developed successfully in Collinsville, which has now expanded to Skiatook and Oologah. The units would range from 700 - 850 square feet and would rent from approximately $750 - $900 per month. Based on the proposed price range, the units would rent for generally the some price as the 9inetyEight in town, one of the premiere developments in the area. The units are constructed to be energy efficient and ADA accessible, with interior finishes that are seen in many higher -end developments throughout the City. The grounds will be under common ownership and management, eliminating the need for the individual occupants to do their own yard maintenance. The units would not be low- income nor would they be open to allow assistance vouchers. The open space provided per the plan is proposed to exceed 20% and contain features that promote physical activity and social interaction. The Federal Housing and Urban Development (HUD) Agency has specific legislation in the form of the Housing for Older Persons Act of 1995 (HOPA), which regulates senior housing and its relation to the practice of fair housing law (see attachments). The HUD information stated that the applicant can maintain the property as 55 or older and can prohibit those younger or with children from leasing and occupying the premises without violating fair housing law. The owner must publish, market and adhere to policies and procedures that demonstrate intent to provide housing for persons 55 years and older. The applicant has stated that the development will be only for those over 55 years in age. With any residential PUD, amenities are required that will make the project more appealing, will keep property values high, and provide recreational opportunities for future residents. Being a development targeting seniors, the amenities proposed are not the some as seen from most single - family PUD neighborhoods, but are amenities catering to the needs of older adults. The amenities would include: • Sidewalks and walking paths throughout the development • Central greenspace and recreational area (for shuffleboard, croquet and horseshoes, etc.) • Gazebos • Outdoor BBQ and fire pits • Pond with aerator • Onsite storm shelters • A recycling area • Fire sprinklers in each unit Quality senior - housing options are in great demand in the City of Owasso. There are limited opportunities for seniors looking to downsize, move closer to their families or to find fellowship with others in their age group. There are many levels and types of senior housing, but this falls into simple housing for those who do not require care, on -site assistance or specialized living arrangements. Since the Planning Commission meeting and the City Council Worksession, the applicant resubmitted the PUD, agreeing to the conditions requested by staff and recommended by the Planning Commission. Additionally, the applicant discovered a scriveners error in their square footage calculation and provided documentation (see attachments) to show that the property is actually 2.85 acres, not the 2.59 acres previously shown. City staff published legal notices of the PUD request in the Owasso Reporter and mailed notices to property owners within a three hundred- (300) foot radius of the subject property. After the applicant requested to delay the City Council hearing until the 51h of April, staff re -sent notices to all property owners within three hundred- (300) feet of the subject property to inform them of the change of date. CONCEPT OF A PUD: The concept of a Planned Unit Development is to provide a creative alternative to conventional development where a particular tract is under common ownership or control and where a detailed development plan, outlining the development of the tract as a unit is proposed and submitted for public review. The use of a PUD technique is a way to amend a zoning ordinance in accordance with a complete and coordinated plan of development for a larger parcel, rather than piecemeal individual changes using the variance process. Additionally, a PUD typically produces a higher quality product with better amenities, architecture, landscaping and buffering. Planned Unit District Zoning - in many communities, planned unit districts are popular as a tool to tailor a zoning case to the specifics of a proposed use. Each request to apply such a zone must be accompanied by a conceptual plan. The Planning Commission may recommend additional conditions on such a request. The advantage of PUD zoning is that it allows an applicant to specifically address concerns that may arise in the consideration of the case and to tailor the allowed uses, development standards, and any design considerations to the particular property in question. PUD Definition from Owasso Zoning Code - A type of zoning district that authorizes the approval of development regulations tailored to a specific property. PUD ordinances my either be overlay districts or separate districts, and may include special development standards and use combinations generally not allowed by other standard zoning districts ZONING: The underlying zoning is typically of great importance to a land use case and should be considered. However, in the case of a PUD, the underlying zoning is not of any real importance. Staff requested that the applicant rezone the property to RTH because the proposed density 10.88 units /acre was the closest to what is the maximum density allowed in RTH zoning (12.1 unit /acre). In the past, the City has not required the applicant to rezone the property with a PUD, because with a PUD, the underlying zoning really doesn't legally matter and does not dictate the use and development of the property. The only reason staff requested the rezoning with the PUD is to keep the zoning map consistent. This is the same process staff has used in such cases as Lake Valley. The applicant was requesting a use or density that was beyond what RS -3 allows, but it was the closest use and density, so staff requested they rezone to RS -3 with their PUD application. Not required, but preferred by staff. Further, the 2030 Land Use Master Plan supports the possibility of zoning of RTH in the residential land use category as an individual lot development with a PUD. Having an underlying zoning classification that most closely mirrors the proposed use makes the overall City zoning map consistent with the ultimate use that will be placed on the property. An example of an inconsistency of the underlying zoning is found in sections of Chelsea Park. This single - family neighborhood, to the east of the TTC /TCC Campus, contains areas zoned Light Industrial (IL) because the underlying zoning was not changed with the PUD. Legally, there are no issues, however it creates zoning map and property title inconsistencies. A PUD is its own zoning district, and essentially its own zoning code, within a carefully outlined and designed plan package. It likely would have been much simpler and clearer in this case to leave the rezoning out of the equation. In fact, staff requested the rezoning only to maintain consistency in our mapping. That being said, the applicant and staff agree that RTH (Residential Townhome) zoning continues to be the appropriate request for this project. It is a matter of density, not what the senior units are called, how they are built, or what the architecture looks like. DENSITY: Residential Maximum Densities (measured in gross density of land area per unit): • RE - 1.53 units /acre • RS -2.72 units /acre • RS2 - 4.00 units /acre • RS3 - 5.18 units /acre • Typical RS3 PUD -8.3 units /acre • RD - 10.37 units /acre • RTH - 12.1 units /acre • RM - 25 units /acre For reference, here are the densities of other developments in the community: • 9inetyEight - 18.6 units /acre • Owasso Townhouse Apartments (1 s' & Atlanta) - 75 units /acre • Watercolors - 6.7units/acre • Apartments at 76th & Atlanta - 23 units /acre • Villas at Stonebridge - 7.27 units /acre • Cottages at Tallgrass Pointe- 19.9 units /acre • Hickory Creek (single- family PUD) -8.3 units /acre The Zoning Code does contain an appropriate density for townhomes. It is not clearly spelled out in the development tables, and thus it is often overlooked. Townhome development calls for a minimum of 3,600 square feet of land per dwelling unit, which calculates to a density of 12.1 units per acre. Whether it's a 3 -story true townhome, a garden style senior development, or a detached home neighborhood, the development should not exceed 12.1 units per acre. The Smalygo development now stands at 31 units (per staff and Planning Commission recommendation) on 2.85 acres (per updated Tulsa County records, with the applicant mistakenly saying 2.59 in his original application. He miscalculated his own square footage, but the legal description and all notices were correct). That density calculates to 10.88 units per acre which is significantly under the allowable 12.1 units per acre maximum. The density is allowable. The focus then becomes whether this project, and all its specifics, is an appropriate use. Has the site been well designed to mitigate a higher density? Is there sufficient screening? Is the use of senior housing appropriate? Are the conditions recommended appropriate? LAND USE MASTER PLAN CONSISTENCY: The adopted Owasso 2030 Land Use Master Plan (Plan) identifies the subject property and its surroundings as having residential uses, with RTH zoning as a possible zoning for the property, meaning it would be an allowed use in the right circumstances (with a PUD). The following is language taken directly from the GrOwasso 2030 Land Use Master Plan and provides reasoning for consideration of this type of development: In some instances, duplexes or townhomes may be appropriate in the Residential land use category. Typically, this vnll be accomplished using the Planned Unit Development (PUD) approach for development applications. As the City groans, it becomes more urbanized end development becomes more complex. Therefore, more care needs to be taken when allowing higher density and more intense uses in developed areas. Considering this, duplex and towvnhome uses may be appropriate in some locations Mthin the Residential land use district under certain conditions. Corresponding Zoning Classifications: The follomrinc zoning districts are best suited for the Residential District: • Agricultural (AGI • Residential Estate (RE) • Residential Single Family (RS -f, RS -2, RS -3) • Residential Duplex (RD) or Residential Tovnhome (RTH) - Allowed cs a single use if the proposed development is part of an existing duplex or townhnme development, or if functioning as a buffer between higher and louver intensity uses such as between single family residential and commercial, or is developed as o PUD as on individual lot or c multiple lot development. • Planned Unit Developments (PUD) PLANNING ISSUES: Future planning issues must still be considered if the PUD is approved. If approved, the applicant will be required to adhere to all City of Owasso subdivision regulations and engineering requirements. According to the Owasso Zoning Code, the Planning Commission and City Council shall hold a public hearing on any PUD application and determine the following: 1. Whether the PUD is consistent with the Comprehensive Plan, 2. Whether the PUD is in harmony with the existing and expected development of surrounding areas. 3. Whether the PUD is a unified treatment of the development possibilities of the project site. 4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance. a. To permit innovative land development while maintaining appropriate limitation on the character and intensity of use assuring compatibility with adjoining and proximate properties; b. To permit flexibility within the development to best utilize the unique physical features of the particular site; c. To provide and preserve meaningful open space; and d. To achieve a continuity of function and design within the development. The developer held an optional neighborhood meeting at Bricktown Brewery in Owasso on Februaryl0, 2016. The applicant introduced the proposal and asked for input from neighboring property owners. The majority of the comments were that this was the wrong location for the development due to the proximity to more expensive homes. The applicant listened to the concerns of the citizens regarding the project, and as a result has taken measures to address some of the issues raised. This item has been met with a great deal of opposition from surrounding property owners. The development has been incorrectly labeled as low- income units that would attract an element who would reduce the regional property values. There is no merit to the statement of the units being low income and the developer has stated repeatedly that he will not accept vouchers or other forms of assistance. A townhome is typically a multi -story unit attached to other units, and there are no units above or below it. Townhomes can be individually owned or rentals. Townhomes have been widely discussed and that straight RTH zoning specifically defines what a townhome is and how it should be used. This is a true statement, these units would not meet all definitions of a townhome and do not match portions of the definition of townhome from the Owasso Zoning Code: Townhouse Development - A row of at least two attached dwelling units each separated by a party wall on individual lots and designated for separate ownership of the individual dwelling units with no separate dwelling unit constructed above another dwelling unit. The applicant has called this Senior Townhomes, which may make sense given that multiple levels would not be appealing to or safe and appropriate for seniors. In fact, if the units were true townhomes (per definition), they would result in the some density, but would be much more visible and obvious. Single -story is a better fit in this location. Other areas of Owasso have higher- density, 1500- square foot, homes called "Estates "; apartments called "Cottages "; neighborhoods called "Parks "; and so forth. These homes or units don't actually meet the true definition of the housing type advertised. It is simply a way to market, advertise, or paint a picture for future owners or renters. The primary issue is, and always has been, density. Density is the key to land use decisions involving residential uses and density is the heart of this issue. RTH is a possibility in the residential category of the Land Use Master Plan because townhome density could be appropriate in a well- designed development through the vehicle of a PUD. Definitions of townhomes and what the units are named is not the question at hand. This proposal, being a PUD, does not have to follow the Owasso Zoning Code development standards for any particular zoning district as a PUD allows for the variance of development standards. Any PUD should be evaluated based on the merits of the project, its fit with the current and expected development of the area, and the intensity of the use. Staff looks most closely at the density associated with the project and whether it is within the allowable densities outlined in the Land Use Master Plan. The applicant has named them townhomes, but the project is not evaluated based on whether or not they are true townhomes, but on the proposed use and density. The issue to be decided with this proposed case is one of land use consistency. This development has been inaccurately described as spot zoning. That is not accurate, this development proposes a residential use in a residentially dominated area that has already seen higher - intensity development of numerous churches. Additionally, this project would be in compliance with the adopted 2030 GrOwasso Land Use Master Plan, therefore would not be considered spot zoning. The Land Use Master Plan has a map used as the main guide for land use decisions. That map defines what types of uses may be appropriate in every area within the fenceline. It's hard to plan for exactly what may be coming in the future, but the Land Use Plan is intentionally designed with enough flexibility to allow for some projects that may be different, unusual or within a "gray area" as was discussed at the work session. Being in this "gray area" does not mean that a project or use is inappropriate. Rather, when a project of this type is proposed, the vehicle of the Planned Unit Development (PUD) is used to determine if the project, with certain defined characteristics, and certain conditions, is an appropriate use of the property given the current and expected development of the area. This project is seen by neighboring property owners as a project they do not think is a fit near their homes. Tensions are high and neighbors may feel that City staff is 'against' them when opinions or recommendations are contrary to what they how they would prefer the property be developed. Staff's responsibility is to provide expertise, to work with applicants to design projects, to mitigate potential issues, to listen to input from other interested parties and to provide unbiased recommendations. Staff does not favor the position of either the applicant or those in opposition. Staff provides information, input and professional opinion to those making land use decisions for Owasso. TECHNICAL ADVISORY COMMITTEE REVIEW: This item was taken to the TAC for review on February 24, 2016. After TAC review, the Community Development Department requested that the applicant make some changes to the PUD document and provide additional information. The applicant made the requested changes and provided the requested documentation. PLANNING COMMISSION: The Planning Commission heard this item on March 7, 2016, voting 4 -1 to recommend Council approval of the PUD with staff's recommended conditions. RECOMMENDATION: After considering the development proposal and the current and expected development of the area and consulting with the GrOwasso 2030 Land Use Master Plan, staff recommends approval of OPUD 16 -02 and OZ- 16 -03, with the following conditions: • The number of units be maximum of 31 • A community garden area be provided for the residents • At least two (2) trees or large shrubs per unit be provided on the site • A screening berm at least six (6) feet in height be provided along E 96th St N. Landscaping shall be provided atop and surrounding the berm to screen and soften the transition. • Perimeter screening fence of at least six (6) feet in height shall be constructed with steel support poles set in concrete along the western, northern and eastern boundaries. The smooth side of the fence shall be placed outward. • Signage along the E 96th St N frontage be constructed as a monument sign no greater than four (4) feet in height, and set in a landscaped bed • The development only be allowed as Senior Living Units with only those 55 years and older allowed as tenants or residents, in accordance with Fair Housing Law. ATTACHMENTS: Area Map Aerial Map Zoning Map Land Use Plan Map Land Use Plan Matrix Land Use Plan Residential Use Description Outlined Development Plan Conceptual Site Plan Landscape Conceptual Drawings Department of Housing and Urban Development (HUD) Information on Senior Housing Letter Regarding Lot Size Error OPUD 16 -02 /OZ 16.03 — I I I I I I i I I I , 1 I I I I I I � I I I I I 4 I I I � I I Z I I I I , I w I - I , I I I i I II \ I I �I / I Smalygo 4 ll� � kcti'� ; 1" = 376 ft 02/10/2016 Y c �� Properties \_ 5 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso staff Tor the most up -to -date information. OPUD 16 -02 /OZ 16 -03 1" = 376 ft Smalygo 02/10/2016''' L �\ Properties 11rr This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso staff for the most up -to -date information. M OPUD 16 -02 Land Use Plan Map Land use Ca"od. - Canunnn.Y - INU.ImVftrymal EmpbAreM NeigM1baaiooa kfi pk4 A IWM Hwv Conenu,.SM1Oppiq, Abdea Hausinp, SF IIa61iq.ApinnenlsaEwe reLtil -_.� PaikvReaeaErn - FNiNnstllulbuLU�usi W We PrJeen41(& Jaf ma✓ M.xnee lo.s V) Traaa lJAWN h in, eupe.es. eneesl /® US1690veAay DisVitl ®'GImmIAwACtliYOn Spttial Di9ritA "DOmHen�CevebgneM DONre Plonmd WIWTrnVOnSVeel BikemNa� Co nplel — e SYrael Nd bNVail A FRe41a1bn t}t P05C Pork Gotl Cwrse Cemetery C O a .i H 86th St. LAND USE PLAN ZONING MATRIX 76th St. N. 66th St. N. Base Zoning DlsMcis Land Use Districts l ParW and Recreational Public/ Institullonal/ Quasi- Public Residential Transitional Neighborhood Mixed Use Commercial Industrial/ Regional Employment Downtown Development District A nculture AG Allowed Allowed Residential Estate fREl Allowed Allowed Residential Single Family RS-1 Allowed Allowed Residential Single Family RS -2 Allowed Allowed Allowed Residential Shole Family RS-3 Allowed Allowed Residential Duplex RD Allowed Possible Allowed Residential Townhome RTH Allowed Posslble Allowed Allowed Allowed Residential Multi- aMly IRM) Allowed Allowed Allowed Allowed Office Light )OL) Allowed Allowed Allowed Allowed Allowed Office Medium (OMI Allowed Possible Allowed Commercial Shopping CS Allowed Allowed Allowed Allowed Commercial General CG Allowed Allowed Allowed Commercial High Intensity parks are permitted Zoning all zoning Classifications Land Use Plan Residential Development Information Parks are permitted in all zoning districts. Specific Plan Recommendation Identify a suitable parcel of land in the northeastern portion of the City for the construction of a neighborhood park of 3 to 25 acres in size. This recommendation should be carefully weighed against projected revenues verses long term maintenance costs Residential "I The Residential category represents the most predominant character of development in Owasso. This category typically is comprised of single family neighborhoods of vary ing lot sizes and represents the lowest intensity of all the use categories. Dwelling unit densities within the Residential category generally range from 2 to 5 units per acre. In some locations, particularly the eastern portions of the fence line in Roger's County, density can be as little 1 or fewer units per acre. Planned Unit Develop- ments may also be found in the residential land use category and may contain various intensities of residential housing. In most cases, the Residential use category is buffered from higher intensity uses such as Commercial with the Transitional use dis- trict. In some instances duplexes or townhomes may be appropriate in the residential land use category. Typically this will be accomplished using the Planned Unit Development (PUD) approach for development applications. As the City grows it becomes more urbanized and as such development becomes more complex. Therefore, more care needs to be taken when allowing higher density and more intense uses in developed areas. Consid- ering this, duplex and townhome uses may be appropriate in some locations. Corresponding Zoning Classifications: • Agricultural (AG) • Residential Estate (RE) • Residential Single Family (RS -1, RS -2, RS -3) • Residential Duplex (RD) or Residential Townhome (RTH) — Allowed as a single use if the proposed development is part of an existing duplex or townhome development or if functioning as a buffer between higher and lower intensity uses such as between single family residential and commercial, or is developed as a PUD as an indi- vidual lot or a multiple lot development. • Planned Unit Developments (PUD) ��sso SeniorTownhouses e , floemsiX uosm six e:wi�, c fI05NAX — '- fleS:nSX 1i N�+ lemma a E E� E,es�:X fmmf..avwn n fO6R4N slN �f! n i a 2.85 Acres LOCATED AT 13707 E 96TH ST N, OWASSO, TULSA COUNTY, OKLAHOMA R 14 E E 106" St N 16 E 96th St N T 21 N 1 SMALYGO PROPERTIES INC c/o KYLE SMALYGO 123 N 7TH ST COLLINSVILLE, OK 74021 INFO @SMALYGOPROPERTIES.COM SeniorTownhouses TABLE OF CONTENTS I. Development Concept 3 H. Property Legal Description 5 III. Development Standards — StatisticalSummary 6 IV. General Provisions 7 Exhibit List Exhibit A —Aerial Photography g Exhibit B— Conceptual Site Plan 9 Exhibit C— Conceptual Utility Plan 10 Exhibit D — Current Zoning Map 11 Exhibit E— Conceptual Detailed Site Plan 12 2 SeniorTownhouses I. DEVELOPMENT CONCEPT Owasso Senior Living (the "Development ") is a proposed boutique -style multi - family development originally proposed to have not more than thirty -five (35) Dwelling Units (see Exhibit B, "Conceptual Site Plan" and Exhibit E, "Conceptual Detailed Site Plan ", attached hereto) but revised to provide not more than thirty -one (31) Dwelling Units and a model unit / management office. Living units will be made available to the public, but specifically targeted towards senior citizens as an alternative to other forms of elderly living facilities. The development concept consists of attached single family Dwelling Units, each with private parking spaces and access to shared outdoor amenities which are focused on an active senior lifestyle. Each Dwelling Unit will have frontage on a private street for convenience. The proposed Development will repurpose and replace multiple dilapidated structures currently existing on the Site. This redevelopment will replace a non - performing asset and will provide a residential stimulation to an already active growth area. The Site is currently zoned Agriculture (see Exhibit D, "Current Zoning Map ", attached hereto). The Development proposes the RTH District (residential townhouse) zoning designation, which allows for more flexibility with laying out Dwelling Units and providing meaningful open space. The Development will have a maximum gross density of approximately 10.88 Dwelling Units per acre which accommodates space for outdoor amenities targeted toward active seniors. Although Owasso has several assisted living facilities, there is a great shortage of high quality housing for active seniors seeking residence in a low maintenance dwelling with common space encouraging fellowship and community with neighbors. Approximately twenty percent (20 %) of the Site will be devoted to common space and amenities encouraging socialization and healthy activity. Such amenities will include, but will not be limited to: • paved walking trails and recreational areas for shuffleboard, horseshoes, croquet, and other activities focused on an active senior lifestyle while providing opportunities for easy access and daily exercise; • gazebos for gatherings, outdoor BBQ/fire pits, and bubbling water features providing opportunities to socialize; • practical, yet highly appreciated amenities will include storm shelters, recycling bins and energy efficient units. The Development will be enclosed on three sides (west, north and east sides) in privacy fencing consisting of six foot (6') cedar plank fencing with stone or brick columns. Beautiful landscaping including trees, shrubs and ornamental plants will adorn the entrance (south side) of the Development creating a personal, maintenance free outdoor environment. Further, the interior of the Development will also feature trees, shrubs and ornamental plants, as well as flower beds and a community garden area (see Exhibit E, "Conceptual Detailed Site Plan ", attached hereto). 3 ��sso SeniorTownhouses The Development will be managed by both part-time on -site staffing which will utilize the model unit as well as full -time management through the Developer's offices in nearby Collinsville, Oklahoma. Based on the results of the affiliated locations of the Owasso Senior Townhouses, success of the Development is most certainly assured. Residents of the affiliated locations are thrilled with this addition to their communities as are the municipalities on which they are located. Many residents have expressed that there are no similar options anywhere in their area and that the developments are much needed. All residents have been pleased with the beautiful and welcoming exteriors and high -end interior finishes. They also greatly enjoy the outdoor areas which provide community and camaraderie with neighbors, and the safety of onsite storm shelters. They are so proud of their abode that they have chatted with prospective tenants visiting the model expressing the highest of praise and have made numerous referrals. Revisions to PUD per Owasso Community Development Staff Recommendations: After (i) meeting with the Owasso Community Development Staff, (ii) receiving the input at the Owasso Planning Commission meeting held on March 7, 2016 and, (iii) reviewing the recommendations from the Owasso Community Development Department, the Developer has agreed to make the following modifications to the PUD and the Development (all of which will be contained in the final site plans and final plat of the Development): • The maximum number of Dwelling Units will be reduced to thirty -one (31) Dwelling Units, exclusive of a model unit/ management office. • A community garden area will be provided for the residents. • At least two (2) trees or large shrubs per Dwelling Unit will be installed on the site. • A screening berm of at least six feet (6') in height will be constructed along the East 96th Street North frontage which will be landscaped atop and surrounding the berm to screen and soften the transition. • Perimeter screening fence of at least six feet (6') in height shall be constructed with steel support poles set in concrete along the western, northern and eastern boundaries of the Site with the smooth side of the fence facing outward. • Signage along the East 96th Street North frontage will be constructed as a monument sign no greater than four feet (4') in height and set in a landscaped bed, provided that such signage may be incorporated into the entryway feature to the Development. • To the extent allowed by applicable law and regulation, the Development shall be provided only as "Senior Living Units" for those 55 years and older allowed as tenants or residents, in accordance with Fair Housing Law. 4 �w�isso SeniorTownhouses II. LEGAL DESCRIPTION The Development is located on a single lot, located at 13707 E 96th Street North, in the City Of Owasso, State of Oklahoma, and is more particularly described as: The West 198' of the SW '/< of the SE' /< of the SE Y. (SW /4 SW /4 SE /4) of Section 16 (Sixteen), Township 21 (Twenty -one) North, Range 14 (Fourteen), East of the I.B. &M, Tulsa County, State of Oklahoma, According to the survey thereof; LESS AND EXCEPT the South 33 feet for Highway. The above described property will hereinafter be referred to as the "Site" and the boundary of the Site is as depicted on Exhibit A, "Aerial Photography", attached hereto. ��isso SeniorTownhouses III. DEVELOPMENT STANDARDS— STATISTICAL SUMMARY Total Project Area: +/- 124,146 SF 2.85 acres Residential +/- 124,146 SF 2.85 acres Permitted Uses: Uses permitted as a matter of right in RM- zoning district in the City of Owasso Zoning Ordinances, including landscaped features and recreational facilities and uses customary accessory to permitted uses. Maximum Number of Dwelling Units: 31 (exclusive of a model unit / management office) Project Density 10.88 Dwelling Units per Acre Lot Width 198 Feet Maximum Building Height 20 Feet Off Street Parking Minimum one and a half (1.5) parking spaces required per Dwelling Unit Minimum Livability Space per Dwelling Unit: 800 SF Minimum Land Area per Dwelling Unit 3,100 SF �w�jsso SeniorTownhouses IV. GENERAL PROVISIONS A. ACCESS AND CIRCULATION: Access for the property will be from East 96th Street North. All units will be designed to facilitate the movement of emergency vehicles around the Site. B. PUBLIC UTILITIES: A water main is available directly on East 96th Street North. It is unknown what capacity of the Municipal storm sewer is available to the Site /if any. A detailed Hydraulic Analysis Report will be prepared for the City of Owasso for pre- construction and post completion. See Exhibit C, "Conceptual Utility Plan ", attached hereto for more details. C. ENVIRONMENTAL ANALYSIS AND TOPOGRAPHY: The Site generally slopes from North to South. The Site currently drains to a common bar ditch along the north side of East 96th Street North. D. EXISTING ZONING AND LAND USE: The Site is currently zones AG (Agriculture). Adjacent parcels are used for residential /church (see Exhibit D, "Current Zoning Map ", attached hereto). E. SIGNAGE: One (1) sign shall be permitted along the East 96th Street North frontage, not to exceed thirty square feet (30 SF) in size, and four feet (4') in height, provided that such signage may be incorporated into the entryway feature to the Development. F. LANDSCAPING AND OPEN SPACE: Except as modified herein, landscaping shall be as provided in accordance with "Chapter 20 — Landscape Requirements" of the City of Owasso Zoning Ordinance. Many of the planned landscaping features are shown on Exhibit E, "Conceptual Detailed Site Plan ", attached hereto. G. SITE PLAN REVIEW: No building permit for the Development shall be issued until approved by the City of Owasso as being in compliance with the Planned Unit Development concept and development standards. H. SCHEDULE OF DEVELOPMENT: Initial construction of the Development is anticipated to commence by the middle of the calendar year 2016, once the PUD and the plat (or plat waiver) have been completed and approved by the City of Owasso. hf� ' F= � FUD SeniorTownhouses EXHIBIT A AERIAL PHOTOGRAPHYWI H TRACT BOUNDARY AND SURROUNDING USES IDFNIIFIED 0 r� PUD emorTownhouses EXHIBIT CONCEPTUAL SITE PLAN I go, —.l 96th STREET NORTH ttOPlliG.':J 570' �N 0 PUD ��550 5emorTownhouses EXHIBIT C CONCEPTUAL UTILITY PLAN E 198' 96th STREET NORTH 0 198' r I I N 4.; J> PUD ��isso SeniorTownhouses EXHIBIT D CURRENT ZONING MAP • 96th STRFFT NORTH BASED ON 2013 ZONING MAP sigyGO FFOPIB911i.IVC �w�sso SeniorTownhouses EXHIBIT E CONCEPTUAL DETAILED SITE PLAN (see pocket attached) 12 POTENTIAL BERM CONCEPTUAL ALONG 96th Aa * e • Plow fir- DI A�� (EXAMPLE OF PROPOSED ENTRANCE LANDSCAPE CONCEPTUAL f -�_' _,.P,t2tcK rjKlc call BERM /LANDSCPAPE SCREENING CONCEPTUAL T -RE6s 4- FLANTIN4S MIVEwAY Moa6791=b st-MIOK LIv1NG:.. � OWN, .��►<;° ,c��• Ali KoAVWaY C`I�T+I �T. N CROSS - SECTION CONCEPTUAL OF 96th GR05� 5C- GI'ION (wol�in� E/1�Ti "i IVGFfAM CSTATE6 FENCE 31212016 Senior Housing- HUD HUD > Program Omcos > Falr Houshig > Senior Housing Senior Housing: What you should know... Housina for Older Persons The Fair Housing Act (FHAct) protects all residents from discrimination on the basis of race, color, national origin, religion, sex, handicap or familial status (families with children under the age of 18 living with parents or legal guardians; pregnant women and people trying to get custody of children under 18). The "Housing for Older Persons" Exemption: The Fair Housing Act specifically exempts some senior housing facilities and communities from liability for familial status discrimination. Exempt senior housing facilities or communities can lawfully refuse to sell or rent dwellings to families with minor children. In order to qualify for the "housing for older persons" exemption, a facility or community must prove that its housing is: • Provided under any State or Federal program that HUD has determined to be specifically designed and operated to assist elderly persons (as defined in the State or Federal program); or • Intended for, and solely occupied by persons 62 years of age or older; or • Intended and operated for occupancy by persons 55 years of age or older. In order to qualify for the "55 or older" housing exemption, a facility or community must satisfy each of the following requirements: • At least 80 percent of the units must have at least one occupant who is 55 years of age or older; and httF. // portal .hud.govihudportEd/HUD?src =/ program _officeslfair_hmsing_equal_opp /seniors 1/4 312/2016 Senior Housing- HUD • The facility or community must publish and adhere to policies and procedures that demonstrate the intent to operate as "55 or older" housing; and • The facility or community must comply with HUD's regulatory requirements for age verification of residents. The "housing for older persons" exemption does not protect senior housing facilities or communities from liability for housing discrimination based on race, color, religion, sex, disability, or national origin. HUD is ready to help with any problem of housing discrimination. If you think your rights have been violated, you may file a complaint online, write a letter or telephone the HUD office nearest you. You have one year after the alleged discrimination occurred or ended to file a complaint with HUD, but you should file it as soon as possible. Reminder: Protection If You Have A Disability If you or someone associated with you: • Has a physical or mental disability (including hearing, mobility and visual impairments, cancer, chronic mental illness, HIV/ AIDS, or mental retardation) that substantially limits one or more major life activities • Has a record of such a disability or • Is regarded as having such a disability, a housing provider may not: • Refuse to let you make reasonable modifications to your dwelling or common use areas, at your expense, if it may be necessary for you to fully use the housing. (Where reasonable, a landlord may permit changes only if you agree to restore the property to its original condition when you move.) • Refuse to make reasonable accommodations in rules, policies, practices or services if it may be necessary for you to use the housing on an equal basis with nondisabled persons. Example:A building with a "no pets" policy must allow a visually impaired tenant to keep a guide dog. Example:An apartment complex that offers tenants ample, unassigned parking must honor a request from a mobility - impaired tenant for a reserved space near her apartment if it may be necessary to assure that she can have access to her apartment. httpllporlal .hud.govlhudporfellHUD7src =l program— officeslfair— housing_equsl—opplsenims 24 3/2/2016 Senior Housing- HUD However, the Fair Housing Act does not protect a person who is a direct threat to the health or safety of others or who currently uses illegal drugs. Accessibility Requirements for New Multifamily Buildings: In buildings with four or more units that were first occupied after March 13, 1991, and that have an elevator: Public and common use areas must be accessible to persons with disabilities All doors and hallways must be wide enough for wheelchairs All units must have: An accessible route into and through the unit Accessible light switches, electrical outlets, thermostats and other environmental controls Reinforced bathroom walls to allow later installation of grab bars and Kitchens and bathrooms that can be used by people in wheelchairs. If a building with four or more units has no elevator and was first occupied after March 13, 1991, these standards apply to ground floor units only. These accessibility requirements for new multifamily buildings do not replace more stringent accessibility standards required under State or local law. Useful Links: Housing for Older Persons Act of 1995 (HOPA)Linl<s Housing for Older Persons Act of 1995 (HOPA) Regulation HOPA Guidance for Hurricane Evacuees HOPA Questions and Answers Disability Links Joint HUD /DOJ Statement on Reasonable Accommodations under the Fair Housing Act Joint HUD /DOJ Statement on Reasonable Modifications under the Fair Housing Act Joint HUD /DOJ Statement on the Design and Construction Requirements Assistance Animals For People With Disabilities http:// portal .hud.govlhudpatal /HUD ?src =/ program _officeslfair_housing_equal opplseniors 3/4 HALL LSTILL AxToRNEYS AT LAW March 14, 2016 Via e-mail only: bstenhensonAcityofowasso.com Bronce L. Stephenson, MPA Director of Community Development, City of Owasso 111 North Main P.O. Box 180 Owasso, Oklahoma 74055 Re: Smalygo Properties OPUD 16 -02 and OZ -16 -03 Dear Mr. Stephenson: Stuart E. Van De Wiele 320 South Boston Avenue, Suite 200 Tulsa, OK 74103-3706 Direct Dial: (918) 594 -0816 Facsimile: (918) 594 -0505 svandewiele @hallestill.com As we discussed last week, we have determined that the PUD documents previously submitted contained a scrivener's error in the calculation of the square footage of the property. This error resulted in corresponding errors in the acreage (understated) and density (overstated). Specifically, the Smalygo property is a 198' x 660' rectangle containing 130,680 square feet or exactly 3.0 acres (I have attached a copy of the 2015 Deed to Smalygo in support thereof). In the PUD documents, we allowed for a thirty three foot (33') right of way in the legal description (see page 5 of the PUD). Even after deducting this from the overall depth of the property, the site contains 198' x 627', or 124,146 square feet or 2.85 acres. As an aside, even if the full fifty foot (50') right of way were removed, the site would contain 120,780 square feet / 2.77 acres. However, these errors tend to help mitigate some of the concerns (density and water runoff) previously expressed by some of the local neighbors as (i) the maximum density at 2.85 acres would be 10.88 Dwelling Units per acre (11.2 Dwelling Units per acre when considering the full 50' ROW) and (ii) a larger tract of land is better suited to absorbing more water. Hall, Estill, Hardwick, Gable, Golden & Nelson, P.C. Tulsa, OK - Oklahoma City, OK • Northwest Arkansas www.hallestill.com March 14, 2016 Page 2 I have enclosed herewith the following documents: A copy of the 2015 Deed to the Smalygo property; • A clean draft of the PUD document which corrects the scrivener's error described above and incorporates the modifications suggested by your March 4 staff report; and A redline of the PUD document highlighting those changes. Should you have any questions concerning the above, please contact me at your earliest opportunity. Very truly yours, HALL, ESTILL, HARDWICK, GABLE, Gp( .DEN & NELSON, P.C. E. Van De Wiele SEV:jav 2642014.1:732710:01832 T out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Karl A. Fritschen, MRCP, AICP, RLA Chief Urban and Long Range Planner SUBJECT: Community Development Block Grant (CDBG 2016 -17) DATE: April 1, 2016 BACKGROUND: The primary national objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one of the following national objectives: • Provide benefit to low and moderate income persons • Aid in the prevention or elimination of slums or blight • Meet other community development needs having particular urgency, posing a serious or immediate threat to the health or welfare of a community On March 3, 2016, the Indian Nation Council of Governments ( INCOG) provided staff with information regarding the 2016 -17 CDBG application cycle. INCOG indicated they need a completed application, which includes a public hearing, resolution and cooperation agreement no later than April 13, 2016. In 2014, the census tracts in Owasso and across the country were re- evaluated based on new income limits set by the Department of Housing and Urban Development (HUD), who administers the CDBG funding program. As a result of these changes, the City of Owasso lost a significant amount of area that formerly qualified under the old income limits. What this meant is that the City could only spend its CDBG allocation in these newly mapped areas unless targeted areas are identified through individual income surveys. The revised qualifying areas in Owasso were basically reduced to the square mile where the Baptist Retirement Village is located and a small area around the Owasso Police gun range. Obviously, quality projects serving the target demographic group in these locations is limited To qualify for CDBG funding under the national objective of benefit to low and moderate income persons, the proposed project activities must show a positive or general improvement of living conditions in a definable geographic target area where at least 51% of the occupied households are of low and moderate income families. Low and moderate income families have an income equal to or less than the current Section S low income limits established by HUD. As mentioned, HUD established new income limits. The new limits define a family of three having a total household income of $44,200.00 or less or a family of four having a household income of $47,650.00. Given the changes in the new income limits and the reduction of Owasso's qualifying area, staff felt it was necessary to survey an area of the community that would have a chance to qualify. A door- to -door survey was conducted in the summer of 2015 for the Hale Acres subdivision using random numbers provided by INCOG for the selected addresses. This survey was conducted using local neighborhood volunteers identified through the Neighborhood Coordinator. After the survey was concluded, staff compiled the data and sent it to INCOG for review and approval. The results revealed that 89.5% of the respondents in Hale Acres met the low to moderate income limits set by HUD, which qualified the neighborhood for funding. According to INCOG, the survey data is good for 5 years. INCOG has informed staff that Owasso will receive $117,404.00 for the 2016 -17 CDBG allocation. Additionally, the unspent amount of $43,876.86 from the 2014 -15 CDBG project, which was the sidewalk improvement in front of the YMCA, may be carried over and applied to the 2016 -17 allocation. Considering this, a total of $161,280.86 is available for a project in the Hale Acres neighborhood. PAST CDBG PROJECTS: As a member of the Tulsa Urban County CDBG program, the City of Owasso is eligible to apply for CDBG funds for the 2016 -17 funding cycle. The application is made through INCOG, the local agency responsible for approval of projects and distribution of funds. In the past, Owasso has utilized CDBG monies for making sidewalk, sanitary sewer, street, and park improvements. For 2012- 13, the funds were used to repair and rehabilitate sidewalks, curbs, and gutter in the former qualifying area. The 2013 -14 funds were used to upgrade the playground equipment at Rayola Park. In 2014 -15, the funds were used to construct a wide sidewalk connecting Rayola Park with N 81h St along with sidewalk repairs along N Elm St. For the most recent funding cycle, which was restricted to the smaller qualifying area, the funds were used for sidewalk improvements along N 127th E Ave in the Baptist Retirement Village area. NEIGHBORHOOD MEETING: On February 25, 2016, a neighborhood meeting was held for residents in the Hale Acre subdivision to explain the CDBG process and discuss projects. Approximately 15 people were in attendance including the Neighborhood Coordinator and Public Works Director. RECOMMENDED PROJECT: Now that it qualifies, staff has developed a recommended project for utilization of the 2016 -17 CDBG funds in the Hale Acres subdivision. While there are many needs in the Hale Acres neighborhood, staff believes that the first order of priority is replacement of a large portion of the old clay pipe sanitary sewer lines. Roger Stevens, Owasso Public Works Director was in attendance at the February 25th neighborhood meeting and explained that it is necessary to work from the "bottom up" with regards to the numerous infrastructure issues in the neighborhood. For example, it would make little sense to repair storm drainage issues and roads, only to come back later to dig everything up to replace failing sewer lines. Considering the above information, the selected project for 2016 -17 funding cycle is for replacement of sanitary sewer lines in the Hale Acres neighborhood, which will be designed in- house by the Engineering Division of Public Works. Because the project is yet to be designed, it is unknown at this time as to how many linear feet of pipe can be replaced. Mr. Stevens indicated that he would like to begin the project in the for southwest corner of the neighborhood and work north and east. A map has been provided with this memo indicating the general location of the proposed improvements. PUBLIC HEARING: When a CDBG project is in the application phase, a public hearing is required allowing citizens to comment concerning the recommended project or suggest another project they feel should be considered. A public hearing is being held at the April 5, 2016 City Council Meeting in conjunction with the project selection and execution of the CDBG application. RECOMMENDATION: Staff recommends approval of Resolution 2016 -04, requesting assistance from the Tulsa County CDBG Urban County Program and approval of the application identifying the installation of new sanitary sewer lines in the Hale Acres subdivision as the preferred project for the 2016 -17 funding cycle and authorization for the Mayor to execute the necessary documents. ATTACHMENTS: CDBG Application with Resolution Map - Hale Acres Area Map - Map showing Proposed CDBG Project FY2016 METRO CITY APPLICATION GUIDANCE Due date for this Application is April 13, 2016 The CDBG program is authorized under Title I of the Housing and Community Development Act of 1974, as amended. The purpose of this Application Guidance is to provide assistance in preparing Community Development Block Grant- Metro City application for the FY2016 Tulsa County CDBG Urban County Program, Eligible Entities Cities included in the Tulsa County CDBG Urban County Metro City designation, the funding allocation to the city, and the percentage of low and moderate income population for each is listed below: Proposed Percentage Applications should be submitted to: INCOG Claudia Brierre 2 West 2nd Street, Suite 800 Tulsa, OK 74103 cbrierre .incoq.orq Section Olne � ,.� National Objective The primary National Objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the Guidance Community Development Block Grant (CDBG) 2016 Tulsa County Urban County Page 1 of 6 Allocation Low /Mod Amount Population Broken Arrow (infrast.) $348,515 24.60 Bixby $67,242 18.38 Jenks $38,402 18.81 Owasso $117,404 23.27 Sand Springs $70,105 28.97 Sapulpa $116,864 43.73 Applications should be submitted to: INCOG Claudia Brierre 2 West 2nd Street, Suite 800 Tulsa, OK 74103 cbrierre .incoq.orq Section Olne � ,.� National Objective The primary National Objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the Guidance Community Development Block Grant (CDBG) 2016 Tulsa County Urban County Page 1 of 6 CDBG Program must document the achievement of at least one of the following National objectives: • Provide benefit to low and moderate income persons. • Aid in the prevention or elimination of slums or blight. • Meet other community development needs having particular urgency, posing a serious or immediate threat to the health or welfare of a community. Most CDBG applicants qualify their project activities under the National Objective of benefit to low and moderate income persons. Applicants are cautioned that qualifying a project under slum or blight or urgent need is a difficult process that has very limited application and can only be used under special conditions and circumstances. Therefore, you are urged to qualify your proposal under benefit to low and moderate income persons. Applicants who qualify a proposal using slum and blight or urgent need must receive guidance and approval from INCOG. To qualify for CDBG funding under the National Objective of benefit to low and moderate income persons, the proposed project activities must show a positive or general improvement of living condition in a definable geographic target area where at least 51% of the occupied households /homes are of low and moderate income families. Low and moderate income families have an income equal to or less than the current Section 8 low income limits established by the United States Department of Housing and Urban Development (HUD). Each activity proposed for funding with Community Development Block Grant(CDBG) dollars claiming the National Objective of benefit to low and moderate income persons, must provide data indicating the percentage of low and moderate income beneficiaries. Application Criteria 1. No matching funds are required. 2. No administration expenses will be funded with CDBG funds 3. Engineering is a permissible use of CDBG funds 4. Income surveys of the project target area must be conducted. The use of Census Tract or Block Group data to document the percentage of low and moderate income beneficiaries for any CDBG funded activity should receive prior INCOG review and approval. 5. Applicants must hold an application phase Public Hearing informing citizens of the proposed project and submit documentation of the Public Hearing with this application. Notice must be given at least 7 days prior to the public hearing by publication in jurisdiction newspapers; or by posting at city halls. Acceptable documentation consists of the affidavit of publication or a copy of the newspaper article announcing the public hearing, or copy of certified posted notice. Tulsa County has prepared a Citizen Participation Plan on behalf of the Urban County Guidance Community Development Block Grant (CDBG) 2016 Tulsa County Urban County Page 2 of 6 communities; therefore, the individual community does not need to prepare a full Citizen Participation plan. 6. Specific projects identified in the application must have cost estimates derived from professional sources. Water and wastewater projects that require Oklahoma Department of Environmental Quality construction permitting must have certified cost estimates from a professional engineer licensed to work in Oklahoma. For other types of projects, professional cost estimates may be derived from architects, engineers, vendors, construction companies, or appropriate personnel qualified to make such estimates. Use of Funds The CDBG Program funds a broad array of projects and activities including but not limited to the following: • Water and wastewater system improvements • Solid waste • Fire protection • Streets • Neighborhood Parks • Housing activities including construction, emergency repair, rehabilitation • Acquisition of real property for eligible public purposes • Clearance, demolition and removal of buildings and improvements • Senior citizen centers • Gas and electrical system improvements • Removal of architectural barriers associated with handicapped areas' • Storm water drainage improvements • Economic Development • Social services- (City of Broken Arrow only) *Construction of ADA Sidewalks in non - low /mod census tracts is not an eligible project beginning this year. Guidance regarding eligibility requirements can be found in 24CFR 570.201 of the Federal Housing and Community Development Act of 1974, as amended. Proposal Guidance Applicants are encouraged to contact the staff persons listed below with questions regarding program requirements, project conceptualization, or any portion of the Application Packet and /or Guidelines. Claudia Brierre 579 -9431 Barbara Albritton 579 -9420 Steve Boettcher 579 -9453 Guidance Community Development Block Grant (CDBG) 2016 Tulsa County Urban County Page 3 of 6 Required Application Documents 1. Application Summary This form contains information about the specific project and includes a certification from the local government attesting to the accuracy and completeness of the application. The certification form must be completed and signed by the chief elected official of the local government. 2. Line Item Budget (Application Form Attachment A) The description of project activities along with a budget (form provided as Attachment A) should be as specific as possible as they will form the basis of your contract. This Budget should match Professional Cost Estimates submitted with the application. 3. Direct Project Beneficiary Income Survey (Survey Summary Form Attachment B) Income surveys for each proposed CDBG funded activity are a requirement unless using census tract or block group data. Determination of project beneficiaries: City -wide- An activity which will serve the entire city (such as wastewater treatment), provided that the city has a low and moderate income percentage at or above 51 %. If the LMI percentage is below 51 %, an income survey with a 75% response rate must be provided. Area benefit - An activity which benefits all the residents in a particular area where at least 51 percent of the residents are low and moderate income persons. Examples would include resurfacing of a collector street or construction of a fire department substation. Direct benefit- An activity which requires information on household size and income so that it is evident that at least 51 percent of the clientele are persons whose household income does not exceed the low and moderate income limit; or an activity which has income eligibility requirements which limit the activity exclusively to low and moderate income persons. Presumed benefit- Benefit a clientele that is generally presumed to be principally low and moderate income persons. Activities that exclusively serve a group of persons in any one or a combination of the following categories may be presumed to benefit 51 percent low- and moderate - income persons: abused children, battered spouses, elderly persons, adults meeting the Bureau of the Census' Current Population Reports definition of "severely disabled," homeless persons, illiterate adults, persons living with AIDS, and migrant farm workers. Guidance Community Development Block Grant (CDBG) 2016 Tulsa County Urban County Page 4 of 6 Guidelines to identify specific beneficiaries for various activities: • Water or Wastewater Line Replacement or Rehabilitation. Those households directly tapped to or receiving improved service from the lines. Generally, beneficiaries are considered those persons residing in houses who receive their water through new, replaced or upgraded lines, or houses that discharge sewage into or through an improved collection line or main en route to the treatment plant. • New Wastewater or Water Extensions to Previously Un- served Areas. The households /homes that will actually be connected to the wastewater or water line extensions. Service to newly- constructed subdivisions will not be funded due to environmental review requirements. • Flood and Drainage Improvements. Households /homes within the recognized drainage basin. • Fire Protection. Households /homes (buildings, vehicles and equipment) residing within the response area of the fire station; or using actual residential calls made by a fire station over the prior 12 month period, conduct a survey of those residences obtaining no less than 75% response rate. • Senior Citizen Centers and Community Centers. Households /homes within the designated service area of the proposed center. If there is only one center in the community, the service area can be considered to be the entire community. If there is more than one center, then the Applicant must delineate the service area of each center. Senior Citizen Centers are presumed to benefit low and moderate income persons. • Demolition /Clearance /Removal of Junk and Debris and /or Abandoned Inoperative Vehicles. Households /homes within the geographic area designated to receive the focus of the demolition, clearance and /or removal activities. Typically, the properties located within the geographic area designated to receive the demolition /removal activities are considered to be beneficiaries. • Provision of Accessibility for the Handicapped to Public Buildings. The households /homes within the geographic area that receive services from the assisted public building(s). Providing handicapped access to a city hall would provide benefit to the households /homes in the entire city. Proposed handicapped access activities in connection with limited clientele facilities are presumed to benefit low and moderate income persons. • Street Improvements /Sidewalk Improvements. The households /homes that have at least one property line abutting the improvement. Guidance Community Development Block Grant (CDBG) 2016 Tulsa County Urban County Page 5 of 6 4. Identification of Other Project Funding Sources (Application Form Attachment C) Match and leverage are not required for the grant, but should be identified if applicable to the project. 5. Certified Engineering Reports and Professional Cost Estimates (Application Form Attachment D) Water and wastewater projects that require Oklahoma Department of Environmental Quality construction permitting must have certified cost estimates from a professional engineer licensed to work in Oklahoma. For projects not requiring DEQ permits, professional cost estimates must be derived from architects, engineers, vendors, construction companies, or appropriate personnel to make such estimates, and submitted with the application. 6. Applicant Resolution (Application Form Attachment E) Applications must include a Resolution passed by the governing body requesting CDBG assistance from the Tulsa County Urban County program. A sample Resolution is provided as Attachment E of the application. Guidance Community Development Block Grant (CDBG) 2016 Tulsa County Urban County Page 6 of 6 TULSA COUNTY URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Required Documents (Metro Cities and Competitive Category) ✓ W -9 Form ✓ Documentation of Current Registration in SAM ✓ Public Hearing Documentation: Affidavit of publication or certified posted notice. ✓ Application Summary Page which includes o Project Title o Detailed Project Description • Map with target area and Census Tract/BG clearly marked • Number of population served o Census Tract(s) and Block Groups(s) identified ✓ Application Cef ✓ Attachment A: ✓ Attachment B: ✓ Attachment C: ✓ Attachment D: Report ✓ Attachment E: tification Line Item Budget Income Survey Summary Form • Completed form if Income Survey • LM Percentage ( %) if using CT /BG data Other Project Funding Sources Certified Professional Cost Estimates /Engineering Resolution Additional Documents Required of Competitive Category Applications ✓ ORANGE Competitive Bid Envelope from Tulsa County ✓ Affidavit for Filing with Competitive Bid form ✓ Health and Safety /Impact Documentation • Legal Enforceable order • Demonstrated Health and Safety Benefits documentation • Capital Improvements Plan or Long -Range Plan citation ✓ Project Timeline Application Community Development Block Grant (CDBG) 2016 Tulsa County Urban County Page 1 of 3 1 TULSA COUNTY URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Name of Unit of Local Government City of Owasso Mailing Address PO Box 180 Physical Address 111 N Main Owasso, OK Zip Code +4 74055 -0180 Phone Number 918.376.1515 Fax # 918.376.1597 FEW 73- 6069613 DUNS 51HJ8 Chief Elected Official Mayor Jeri Moberly Clerk Sherry Bishop 2. Name of Staff Contact Karl Fritschen AICP Phone Number 918.376.1545 E -mail kfritschen @cityofowasso.com 3. Project Title, Detailed Description of Project (Attach additional detail as needed. Provide Map) The project for the 2016 /17CDBG funding cycle is replacing failing clay pipe sanitary sewer lines in the Hale Acres subdivision located in the NE corner of the NE corner of Section 7, Township 21, Range 14 East in the City of Owasso, OK. Pending engineering design will determine the extent of the project in terms of length of new pipe to install. Engineering design and construction inspections are expected to take place with City personnel. 4. Number of population served: 816 ❑ Census Tract/Block Group # x Household Income Survey 5 Project Budget Summary: CDBG Funds Other Sources Total Application Community Development Block Grant (CDBG) 2016 Tulsa County Urban County Page 2 of 3 Hale Acres FY2014 Carrvnvcr $ 117,404.00 $ 43,876.86 $ $ 161,280.86 TULSA COUNTY URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION CERTIFICATION The Applicant hereby certifies that all of the information contained in this application for community development assistance through the Tulsa County CDBG Urban County Program is true and accurate to the best of my knowledge and that all documentation supporting the information in this application is on file in the official offices of this unit of local government, available for review by Tulsa County /HUD during normal business hours. The Applicant also affirms that none of the activities set forth in this application have been initiated, nor shall they be initiated unless a grant has been awarded, a contract fully executed, and notice has been issued by Tulsa County that release of funds requirements have been met. Jeri Moberly Mayor (Type) Name and Title of Chief Elected Official Signature of Chief Elected Official [SEAL] State of Oklahoma County of Tulsa Attest: Subscribed and sworn to before me day of April, 2016. Sherry Bishop, City Clerk Application Community Development Block Grant (CDBG) 2016 Tulsa County Urban County Page 3 of 3 Date COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2016TULSA COUNTY URBAN COUNTY BUDGET Name of Applicant: ATTACHMENT A Itemized Description of Funding Source Funding Source Funding Source Total Project Construction Activity CDBG Grant City Other Expenditures Sanitary Sewer line replacement $161,280.86 Total Construction Activity $ 161,280.86 $ Professional & Non Construction Engineering /Architect Funds $ Inspection Funds Other: Survey Other: Publishing Total Professional & Non Cosst. $ - $ - $ Administrative Costs Public Administrative Funds $ - - - - - -- $ Direct Administrative Funds $ - - - - - -- Total Administrative Costs $ - $ Total Project Costs $161,280.86 $161,280.86 2016 Tulsa County CDBG Urban County If additional is space needed, attach additional sheet(s) Budget COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) TULSA COUNTY URBAN COUNTY DIRECT PROJECT BENEFICIARY INCOME SURVEY SUMMARY FORM UNWIMMIWIld Activity Name: Hale Acres Subdivision Income Survey COMPLETE THIS SECTION BY PLACING THE TOTAL NUMBER OF HOUSEHOLDS OBTAINED FROM THE HOUSEHOLD SURVEY IN EACH APPROPRIATE COLUMN. Total Number of Occupied Households /Homes in Activity Target Area = 218 Total Number of Persons in Activity Target Area = 816 Total Number of Occupied Households /Homes Surveyed in Activity Target Area = 154 Total Number of Persons Accounted for by the Survey in the Activity Target Area = 577 Total Number of Households Below the Low and Moderate Income Level in the Activity Target Area = Insert County Income Levels $34,400 $39,300 $44,200 $49,100 $53,050 $57,000 $60,900 $64,850 Number of People in Each Household 1 2 3 4 5 6 7 8 Below or Above the County Income Levels Below Above Below Above Below Above Below Above Below Above Below Above Below Above Below Above 9_T2 27 1 7 35 3 33--T 2 26--T 2 11 1 0 3 1 1 0 T 0 Total Number Of Households Total Number of Occupied Households /Homes in Activity Target Area = 218 Total Number of Persons in Activity Target Area = 816 Total Number of Occupied Households /Homes Surveyed in Activity Target Area = 154 Total Number of Persons Accounted for by the Survey in the Activity Target Area = 577 Total Number of Households Below the Low and Moderate Income Level in the Activity Target Area = 138 Percentage of Total Households Below the Low and Moderate Income Level in the Activity Target Area = 89.6% I hereby certify that the above information was obtained from the occupants of the addresses listed and the information is accurate: City -wide Low and Moderate Income Level (For use only when projects are of City -wide benefit.) Signature of Chief Executive Official [Seal] Subscribed and sworn to before me Commission No. Clerk /Notary Signature Community Development Block Grant (CDBG) 2016 Tulsa County Urban County Beneficiary Income Survey Summary — Attachment B Date 20-- My commission expires HUD Census Data for Low and Moderate Income Level for Block Groups, Enumeration Districts or Census Tracts as Provided by HUD (For use only when a project's target area boundaries are identical to BG, ED or Tracts) % Attachment C COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) TULSA COUNTY URBAN COUNTY INDENTIFICATION OF OTHER PROJECT FUNDING SOURCES Federal /State participation, if any (loans, grants, etc.) provide commitment letters. Agency I Purpose I Amount Present Status Comment Other sources and amount of project financing including applicant's local contribution, if any. Agency Purpose Amount Present Status Comment E Chief Elected Signature Other Funding Sources — Attachment C Community Development Block Grant 2016 Tulsa County Urban County Page 1 of I Date ATTACHMENT D COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2016 TULSA COUNTY URBAN COUNTY Attach Certified Professional Cost Estimates /Engineering Report (where applicable) ATTACHMENT E CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -04 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2016 TULSA COUNTY URBAN COUNTY WHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C. 93- 383 et seq.), (the "Act'), provides that Community Development Block Grant, ( "CDBG'), funds may be used for the support of activities that provide decent housing and suitable living environments and expanded economic opportunities principally for persons of low- and moderate - income; and, WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined population of 200,000 or more from the unincorporated areas and participating incorporated areas to qualify as an urban county; and, WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93 -383, as amended, authorized the Secretary of Housing and Urban Development, as a representative of the United States of America, to grant to Tulsa County funds and administrative responsibility for the Tulsa County CDBG Urban County program; and WHEREAS, a Cooperation Agreement between Tulsa County and the City has been executed for the purpose of participation in the Tulsa County Urban County Community Development Block Grant Program for Federal Fiscal Years 2016 -2017; and, NOW THEREFORE, BE IT RESOLVED by the City Council that the City of Owasso desires to obtain assistance in addressing community development needs and hereby requests the Tulsa County CDBG Urban County program to provide assistance. NOW THEREFORE, BE IT FURTHER RESOLVED by the City Council that the City of Owasso affirms its commitment to take all action within its power to facilitate the receipt of the assistance of community development funds, and upon receipt to administer said grant by the rules and regulations established by the United States of America, the State of Oklahoma, Tulsa County and all empowered agencies thereof. ADOPTED this 5" day of April, 2016, at a (regularly or specially) scheduled meeting of the governing body, in compliance with the Open Meeting Act, 25 O.S. §§ 301 -314 (2001). Jeri Moberly Mayor Name and Title of Chief Elected Official Signature of Chief Elected Official Attest: (S E A L) Subscribed and sworn to before me 5`" day of April, 2016. Sherry Bishop, City Clerk HALE ACRES SUBDIVISION 1" = 752 ft Sub Title 10/29/2015 J. This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso staff for the most up -lo -date Information. EM I III i Iloom NEI NS NIIIII►� a NINE �I Li Owasso CDBG Sanitary Sewer Replacement Locations Legend Proposed tine Replammnt 11113 N1AP is FOR INFOR \1.\ I ION PU RPOs 1' ON 1. \" :SNI) l'' NOT IN'1'1- NOPn'r0 (`I:'PRf GI :^. "I \N: \((l 12: \ "I "G AN I'RI 11 '. s( A1,17 fish 01"1'411s \i: \P I's \\'I'I IIOU -I W \RIZAN'I "l" O12 I:I(PRUSI N'1': \'I "ION Ii1' <'ll'Y 01' O\% ASS( ill' "I'3 \('Cl112. \['4. St I CITY OF OWASSO 111 N. Main Street P.O. BOX 180 Owasso, OK 74055 918.376.1500 0T1'P'C'ty wit out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Karl A. Fritschen, Urban and Long Range Planner SUBJECT: Partial Sanitary Sewer Easement Closure Request - Rejoice Christian School, LLC DATE: April 1, 2016 BACKGROUND: The City of Owasso received a request from Rejoice Christian School, LLC for the closing of a portion of a partial sanitary sewer easement within the Rejoice Christian School Campus. The location of the easement lies in a north south direction essentially in the center of the property, which is located at 13413 E. 106th St. N. When the plat for the new school was developed for the new campus, new easements for utilities were identified and recorded via the plat. The new easements established with the new school campus will be used for all future utilities of the site. As a result, an existing sanitary sewer line within the existing easement was partially abandoned and is no longer needed. Required notice was sent to all franchise utility companies. The City of Owasso Public Works Department was also contacted regarding the closing of the portion of the easement and indicated there should be no impacts to future utilities. No other utilities appear to be affected by the closing of this portion of the easement. Upon Council action to close the easement, the applicant plans to take it to district court and file for vacation of the easement which will completely remove it from the books. TECHNICAL ADVISORY COMMITTEE: The Technical Advisory Committee reviewed the request at their March 23, 2016 meeting. No comments or concerns were expressed at the meeting. If this item is approved by the City Council, staff will prepare a closing ordinance for Council consideration. RECOMMENDATION: Staff recommends approval of the partial sanitary sewer easement closure request. ATTACHMENTS: Aerial Image Location Map File Easement Document Legal Description and Exhibit Rejoice Christian Campus - Easement Closure Tulsa County Clerk - EARL ENE WILSON Doc # 2006109396 Pages 2 Receipt# 885095 09/21/06 13:46:12 IIIiNI11111tIIIIHill ME 1111111111Ila111II111111 Hill i1111 lit ilil Fee 15.00 ts000E85035001 UTUXry i'. (SA(FENT KNOW ALL MEN BY THESE PRESENTS: (. 7}rellhcunderagped, R IOUC GAWA the owna(s), oftbolegal andof the 1egp1 and equitable title to the following desatbd real estate, "Grmrtor,^ in cvnsidaaliw of tho Relief CM Dollar (51.001 cash in band pair. =ccipt of which is hereby ar]mowlrigcd, do(es) hacby assign(a), Sr.,,(,) wad conveys) to the City of Owasso, Tulsa County, Oklahoma, a municipal corporation, it orccessors and assigns, "O+anl�xt" se ctsemeatrad nghtofwayova and screw thefollowing described real property aodpremssm,;h and in _,1 `I1u _ County. State ofOklehoma to wit d,'�e a4w'(AL& t,op01. A withrWaofiogessandegresa = dfromthesame ,fWthepmpouol'coosuucdng`(y 1 (popmting^'� andrepLenbutifly lines and appatenaoens Grantor agrees not to bold or consinct my balding or buildings upon the pemraneat easement roes. However, Grantor expressly reserver the right to build end construct sidewelis, sweets and driveways, water mains, gas line; elechitwt lines end other public serv(x feriliwes across said pressures herein described. Them is further granted the right to remove any tine or partsofhus; which in the judg meet of the City myint--fem with the construction of the applicable utiliti O es. PROVIDED, that the said Creator,hisiber, hchs, cxauters,rehuhnismmrs and assigns, shell fully use and cqjoy the said promises accept as may be for the gM oceessmy Purposes greeted! City. its suaraWrs ornssigns. �t O TO HAVE AND TO HOLD such easement and riglitof way unto the City ofowasso, Oklahoma, its successor; and assigns forever. � s IN W S WHERHOF, the prudes batto have rated this irtsmmrmt to be escorted this '? day of 6ev 2131)(P. State ofoklahoma ) f•,, )ss Comryof z()6q ) Before me, the undetsigard, a Notay Public within and fix-said County and hdn on this �S day of --ttT �rrdG20o{a, WaonaitY apperard �1'r - i1.i,_�ur`<'m to me smwn to be the idamcel pason(s) who c lerntod the withmaod toregoinginsbumeol as the fix andvoluntmy, set and derdof such person for the mrs; and purposes therein sa forth IN WCINESS WHEREOF, I bave hereunto set my hand end nt$cal my official scat the day end year last above v,liuca. My Commussewl expires: L.0` \0\– –D0(lD — Notary ]ic Approved as to Form: Approved as to Substance: Asst City Abomcy City Manager Engineer•. chocked: Pmjccb M ♦ �s "O 9'c wage •e�T'eyr %fl os aer' -_ Exception 1'79 04 ���Q J X9 0 It P.O.B. '( 6 2006109396 Page 2 of 2 LOCATION t.x�.noNAUP IrNNI zWD.oD' 10.00' - ✓arrlis[__ ,�j NF'IS58 "W1 S88'443YW ,a 1 UTWtt EASEMENT LEGAL DEBCRIPT0.4: ' A PART OF A TRACT OF LAND LOCATED IN ' IRE SOUTHEAST QUARTER OF THE ' ' SOUTHWEST QUARTER OF SECTION NINE (9), ' TOWNSHIP TWE1:tt -ONE (21) NORTH. RANGE f I FOURTEEN (14) EAST OF THE INDIAN BASE AND MEREAM. WLSA COUNTY. STATE OF I 01(1AHOMq BONC MCRE PARTICULARLY N DESCRIBED AS FOLLOWS l BEGINNING AT THE SOUTHWEST CORNER OF �In SAID SE^ SW /4; THENCE N 112'58" WA $ 5 DISTANCE OF 2003.29 FEET TO THE POINT IH OF BEGINNING: THENCE N 88'44'37' E A I DISTANCE OF 280.00 FEET; THENCE S ' 113'58" E A DISTANCE OF 1603.772 FEET; THENCE S 88'48'07 W A DISTANCE OF 1 1 20.00 FEET; THENCE N 113'58" W A DISTANCE OF i5B3.72 FEET; THENCE S I 88'H'Si W A DISTANCE OF 160.00 FEET; i 1 THENCE N 11258" W A DISTANCE OF 20.00 , FEET TO THE POINT OF BEGINNING. :, e Qp42. IZ 1 UTR(TY /r EASEMENT I I 1 � N,tl1 -1 Of �r<� , owNF3z U13 EAST IN5 BMDSi RMTHH O� oIYMSn t 7'1 61 NORTH ' FAX (911) 516 -C"61 P ' S YOM- ✓ / I '4OTSSSAO. 919Y I s _ MALEE S L°i`i I 5 GSri'IO .I.n SLL'76 II raves' I468B g21r s rrrsa't I al ai�_sr'� ��. rovu' ✓ 51W',YW �' —racr s rvs*2�Lc S 44H'10" M oa.+n: kOE R&DOE FREEWLL BAPTIST G UKH OF OVOSSO am.aor FEE ury EnglnpNfng, inn E%HiBiT jr/�(�I rucc+1!.E..i -rm., o+mz OWASSO- OKLAHOMA A xr 3JO65 r✓vuTV7sa- ren6nvae �� misoa UTILITY EASEMENT Tulsa Count' Clerk - EA RLENE WILSdN ocei 20080070 Pages 12 / ' 1111 1111 11111t111811111111111111110IIIN1 11111 �llll111111111it Receipt #.880070 08/23/06 74:08;75 0000880070082W. Fee 1700 UT'1LM ISASEMI:Mf KNOW ALL MEN BY THESE P'R'ESENTS: Thattheandm3mod, tA )lEV{�C yi(,d,y� (i.[_.C. theewua(a), ofthohVJ andof the legal and equitable title to the fallowing describedd rW estate 60mntor," in considcu tion of the sam of One Dollar (51.001 . cash in band paid, receipt of which is hereby aclmowicdged, do(m) hereby assign(s), grant(s) and eumvey(s) to the City of Owasso, Tulsa County, O)dnhoma, a municipal cmpomtioo, its mccersers and assigns, "Grantor" m easement andtight of way overaud across the following desmbed real pmty poandpmvises, siteated in —rOr l Comty, State ofMahotnato wit: Se a�(� � te3c/ des Cv fflv,., wlthnght oft mdc9Cr3 to and boar, the same, for the puzpoxofwostrteeting operating, andreplucmgughty lines and appurtenances. Grantor agrees not to build or construct nay budding or boitdiogs open the perms va casement area However, Gramm C Tnerslyrescrves the tight to build and construct sidewalks, Melts and driveways, watermains, fps lines, electrical Sues and other public service facilities across said premises herein described. NThera is funba granted the right to remove my late "Parts ofuc�s, which in thejudgmmt of the City may interfere with the construction ofthe applicable utilities f PROV[DED, that the said Grmrtor,histha heirs, Mcators� administrators and assigns,.ball fully use and enjoy the t"�,tj sold premiss atecfd as may be recessmy for the proposes herein granted to the Chit, its successors ora;signs y, TO HAVE AND TO HOLD sucheasrcentandright ofway=a the City ofOwnuo, Oklahoma, its sup:cvsm and sassigns forever. IN F, the parties ham have tensed this instrument to be arcetded this Lw day of_ State ofOldahanm ) ss. county of I Sc1mc are. the anders't7yad, a Matary Paboc aitbu std f� said Co-mrY and Sfafy oa In dry of C�,,g�,,,S�_20o,�, persooelly appeared Oa 1" V\ rte fns �ca{{�.��4, to me known to be the idcaocalperson(s) who =reined roe withm and foregoing instrument as thagc mad voluntary act and dead ofsuch person for the uses and purposes therein set fon6. IN WITNESS WHEREOF, l bave hereunto set my hand and affixed my official seat the day and ycarlast -above written. My Commission -Tires: )o ff Ic1� a0 %0 can tr €♦ : or °$1 °se � �„• `Notary Public Approved as to Penn: 4 oQ,rP Anprovod as to Substmcc. Asa City Adomcy City Manager Engineer: checked;. Ptojh -,- `,4��o nor °uunn gK TU�s9�•. _z:• c pA1.Ax 10, _ Exception , 1t7C, 11 /--P.O.S, N )'1758 W; S ee'4437- W i t 1� 1 u e �IE 1� t r I 1 P4� 2006097380 Page 2 of 3 T 21 N to LOCATION ].00AITON MAP M6.9B f H 6611'5)' C w SANITARY SEWER EASEMENT �N LEGAL DESCRIPTION: 11r A PMT OF A TRACT OF LAND LOCATED W THE SOUTHEAST OUARTER OF THE I SOUTHWEST QUARTER OF SECTION NINE (9), 1 TOWNSHIP TWENTY —ONE (22') NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF + OKLAHOMA, BEING MORE PQ71MLARLY 13 DESCRIBEO AS FOLLOWS: } BEGINNING AT THE SOUTHWEST CORNER OF (A SAID SE /4 SW /4; THENCE N 112'58' W A gI', DISTANCE OF 2003.29 FEET TO THE POINT OF BEGINNING; THENCE N 88'44'37' E A DISTANCE OF 280,00 FEET; THENCE S 1'13'58' E A DISTANCE OF 1603.72 FEET; THENCE S 88'48'02' W A DISTANCE OF 1 20.00 FEET; THENCE N 11858' W A 1 DISTANCE OF 158172 FEET; THENCE S 88'44'3' W A DISTANCE 260.00 FEET; 3 THENCE N 112'SW W A DISTANCE OF 2GOO FEET TO THE POINT OF BEGINNNG. :. F• i N SANITARY IBa� �--- SEWER f "° of 114 EASEMENT �`Z, �4 �r(4 ff OWNER: ' RE 13 FAF 1%l BMn6T NM7H .(I 13413 EI.ST 176TH STREET N09TH PRO,Z.. 91 7w55 + FAYh (s16) s�Toxt � mm• I s was Beviz4' "" 17 117638 Y s rUYd 11Q 5 MI•'1°' K w..y: M REJDCE FREEWLL BAPTIST a -9)RCH OF OWASSO oW..e W Khoury Engineering, Inc. EXNIBTL .IIOWA550- OKLAHOMA TYrHI SANITARY SEWER EASEMENT 2006097380 Page 3 of 3 SANITARY SENER EASe"EN1 LEOAL OEBCRIPTION: SITE —/ LOCATION --_ -_- IAGTnON MAP N88'H'4 2 "£ SECBON NINE TOWNSHIP (21) NR I E (9), WE (BA NORTH, RANGE MERIDIAN, Tll EN (W1) EAST OF THE INO:AN BASE AND EN 14EA T f THE TOESA COUNTY, STATE OF OKLAHOMA eE7N8 I QQpTTS51g4' yr SW /4. ITS11' DISTAN W A DISTANCE OF 211129 ZB &29 THENCE N 1'1OF � S FEET TO THE POINT OF BE 6 THINCE N W m Bl.BIIGORY Z Tf THE`, A DI 42' E' A qA OF F 3 T; INENCE N 88'- DISTANCE �b 1']b98 CE O .00 FE T., W AEA OF 206-0 FEET: THENCE N 14613" W A DISTANCE OF 598.85 FEET. TNENGE 5 18'1'358" E A a " SANITARY USTANCE gSTANCE OF 58.35 FEET TO THE POINT OF BEOINMNG. BE �? SEWER > �EASEMENT I ' ss.u• S 401338' E r _ In.nya- I 1 I P.O.B. i s iw Jr W I a A� r li I ri t I I ) 11 I SANITARY SENER EASe"EN1 LEOAL OEBCRIPTION: fiKA[E FT3EWLL B.A1115T GRJRC71 OF ONASS µF Nho3ry EngineeAng. in &( E%NIBR _� <es xvss °9 Tw m.cr- T.a.ar,.m OWAS50- OKLAHOMA emulxlw imroa )21.15 SANITARY CFWFR FdCFEIFNT � 178 ONNER A PANT OF A TRACT OF tTHE SOUTHWEST M THE NORTHEAST QUARTER 111E OF TY-OH 1.E « Cf1flLWtNi, LLc SECBON NINE TOWNSHIP (21) NR I E (9), WE (BA NORTH, RANGE MERIDIAN, Tll EN (W1) EAST OF THE INO:AN BASE AND EN 14EA T f THE TOESA COUNTY, STATE OF OKLAHOMA eE7N8 ORE PA MORE LNG All THE SOUTHWEST O AN et OF NO AT 7HE OF SE/4 QQpTTS51g4' yr SW /4. ITS11' DISTAN W A DISTANCE OF 211129 ZB &29 THENCE N 1'1OF � S FEET TO THE POINT OF BE 6 THINCE N W m Bl.BIIGORY Z Tf THE`, A DI 42' E' A qA OF F 3 T; INENCE N 88'- DISTANCE �b 1']b98 CE O .00 FE T., W AEA OF 206-0 FEET: THENCE N 14613" W A DISTANCE OF 598.85 FEET. TNENGE 5 18'1'358" E A W A OF 54.23 FEET: THENCE 8 88'OF USTANCE gSTANCE OF 58.35 FEET TO THE POINT OF BEOINMNG. BE fiKA[E FT3EWLL B.A1115T GRJRC71 OF ONASS µF Nho3ry EngineeAng. in &( E%NIBR _� <es xvss °9 Tw m.cr- T.a.ar,.m OWAS50- OKLAHOMA emulxlw imroa )21.15 SANITARY CFWFR FdCFEIFNT � 178 Tha Cify WI oof Lim P.O. BOX 180 OWASSO, OKLAHOMA 74055 (918) 376 -1500 FAX (918) 376 -1597 NAME OF DEVELOPMENT LEGAL DESCRIPTION AND 77=C ^ Re)artt 4„� tti1C�t� DEVELOPER Schaal . Lt. G ENGINEER /ARCHITECT eo.s.rmore I'titt03 ADDRESS ADDRESS 6 111 PHONE FAX PHONE,91 � ob FAX_9J &,_jk& " 4 &S LOT Frontage Average Depth Lot Arta is this lotirregutar ora INFORMATION flag lot? feet feet Sq.Ft. BUILDING Front (from center of Rear Sides (if comer tot, from center of street) SETBACK street) feet feet feet feet SITE Total Floor Area PRESENT USE PROPOSED ZONING PROPOSED USE INFORMATION on -rtst enua / Suite( Sq.Ff. - / // �jiV rC h RESIDENTIAL No.ofSingle- Fomily No. of Duplex Multi- Pamity Dwellings INFORMATION Dwellings Dwellings Please submit the completed application form and application fee ($100.00). The easement closure shall be accompanied by a legal description with an exhibit that clearly identities the area or areas to be closed. All documents shall be submitted 21 days in advance of the TAC meeting, at which the closure will be reviewed. The applicant and/or the applicant's consultant should attend both the Technical Advisory Committee and City Council meetings. APPLICANT SIGNATURE LI `/{' DATE 2 - / 4 ` / g Gammon! Closure Apptieation Rev. 1221/11 z 0 w N m N 0 w w N 88 °44'37" E 280.00' ---- - - - --� I I I u � p� i 1 n co CJ �y—UE TO REMAIN 22.82' �r,���/✓�/ S 62w26'1r` E O Z 1 m o P.O.B. 00 co CD W n _ P.O.B. 0 He, rn w 20.00 00 2 S 88 046'02" W W O m z P.O.C. i SW CORNER fp SE14 SW14 SEC. 9 T -21 -N, R -14 -E (SW COR., LOT 2) E. 106th St K 0 100 200 300 N i 0 p� Z UNw f IV SCALE: 1" =200' E. 106TH ST. N. SWA SEC. 9 Location Map SCALE: 1" =2000' UIE TO CITY OF OWASSO 1 (DOC. NO. 2006109396 & DOC. NO. 200697380) Legend P.O.C. = POINT OF COMMENCEMENT P.O.B. = POINT OF BEGINNING ® = EASEMENT CLOSURE AREA FILE: 2114.09 WO#: 17290.05 DATE: 2/11/16 ® Sisemore We;sz i£ Associates, Inc. ` 801 EAST Sad PLACE PN3^E (9181 895 -380. ®° CA M 2421 EW. DA 4 R 14 E T Q REbICE 1 UNP CHRISTIAN Ui CAMPUS n 21 mri EA $El nsuwo ewwe 0 100 200 300 N i 0 p� Z UNw f IV SCALE: 1" =200' E. 106TH ST. N. SWA SEC. 9 Location Map SCALE: 1" =2000' UIE TO CITY OF OWASSO 1 (DOC. NO. 2006109396 & DOC. NO. 200697380) Legend P.O.C. = POINT OF COMMENCEMENT P.O.B. = POINT OF BEGINNING ® = EASEMENT CLOSURE AREA FILE: 2114.09 WO#: 17290.05 DATE: 2/11/16 ® Sisemore We;sz i£ Associates, Inc. ` 801 EAST Sad PLACE PN3^E (9181 895 -380. ®° CA M 2421 EW. DA 4 Partial Vacation Legal Description A TRACT OF LAND SITUATED IN THE EAST HALF OF THE SOUTHWEST QUARTER (E /2 SW /4) OF SECTION NINE (9), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING FROM THE SOUTHWEST CORNER OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (SE /4, SW /4); THENCE NORTH 01 °13'58" WEST ALONG THE WEST LINE OF THE E 12, SWA FOR 1999.79 FEET; THENCE NORTH 88 044'37" EAST FOR 280.00 FEET; THENCE SOUTH 01 °13'58 EAST PARALLEL WITH THE WEST LINE OF THE E /2, SWA FOR 571.58 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND; THENCE CONTINUING SOUTH 01013'58" EAST PARALLEL WITH SAID WEST LINE FOR 1032.15 FEET; THENCE SOUTH 88 046'02" WEST FOR 20.00 FEET; THENCE NORTH 01 *13'58" WEST PARALLEL WITH SAID WEST LINE FOR 1043.14 FEET; THENCE SOUTH 62 026'17" EAST FOR 22.82 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND. SEWER EASEMENT VACATION CERTIFICATION 1, DEAN ROBINSON, OF SISEMORE WEISZ & ASSOCIATES, CERTIFY THAT THE ATTACHED LEGAL DESCRIPTION CLOSES IN ACCORD WITH EXISTING RECORDS, AND IS A TRUE REPRESENTATION OF THE SEWER EASEMENT VACATION AS DESCRIBED. DATE EXPIRES: 6/30/17 W:\l7290.05kREVJSED PARTIAL VACATION Legal Description.doe 9/18114 DLD /DRAFT 9/18114 CLC FINAL OT,�-C—axw--,'-ut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Larry Langford Director of Recreation and Culture SUBJECT: Festival Market Place Vision 2025 Funding - Professional Services Agreement DATE: April 1, 2016 BACKGROUND On November 5, 2014, The Tulsa County Vision Authority adopted a resolution that states Owasso is eligible to receive excess Vision 2025 funds totaling $6,882,761. On April 21, 2015, Owasso City Council approved Resolution 2015 -08 recommending projects for these funds. A portion of this funding is designated for the design of a festival market pavilion. The Festival Market Place will be located on the property adjacent to and directly south of the existing City Hall with capabilities to host a farmer's market, concerts, outdoor entertainment, and other appropriate events of a similar nature. SCOPE OF WORK: Following is the scope of work for this project: • Master Development Plan • Basic Architectural and Engineering Services • Site Survey • Geotechnical Investigation A request for proposal for professional services for architecture and engineering for a festival market place was published November 2016. ENGINEER SELECTION PROCESS: Staff conducted individual meetings with all interested firms prior to submission deadline to clarify vision and answer questions. The deadline for submissions was January 8, 2016 and nine (9) submittals were received. A review committee evaluated all submittals to identify the most qualified and highly responsive firm considering the following factors: 1. Experience and technical competence of the Architect/ Engineer and project staff in the required areas of expertise; 2. Capacity to perform all required services; and 3. Evaluation of Architect /Engineer record on similar projects which shall include quality of work and cost control. Based upon the Review Committee's rankings, the three (3) firms receiving the most evaluation points were selected for an additional interview in order to exchange additional information and clarify portions of the proposal content. Upon final analysis and based on work history, familiarity, and knowledge in this specialized area, the Review Committee selected GH2 Architects of Tulsa, Oklahoma as the firm that possessed the experience and vision for the desired scope of work. PROFESSIONAL SERVICE PROPOSAL: Staff met with GI-12 to negotiate fees for services. Staff and GI-12 came to an agreement relating to the professional services fee for the project. If approved, cost for professional services will be as follows: 1. Master Development Plan $ 16,500 2. Preliminary Basic Architectural Services (7 %) $ 70,000 3. Final Design Phase Site Survey $ 8,750 4. Geotechnical Investigation $ 5,922 Total Fee for this Site $101,172 FUNDING Funding for the professional services will be obtained through the Vision 2025 Funds. PROPOSED ACTION: Staff recommends approval of an engineering services agreement with GI-12 of Tulsa, Oklahoma for the Festival Market Place Project in the amount not to exceed $101,172. ATTACHMENTS: Design Services Agreement H.01 AIA Document B101 TM - 2007 Standard Form of Agreement Between Owner and Architect AGREEMENT made as of the 5th day of April in the year 201 G This document has important legal (]it iturds, indicate day, month and year.) consequences. an BETWEEN the Architect's client identified as the Owner: ADDITIONS AND DELETIONS: (Name, legal starts, address and other information) The author of this document has Owasso Festival Market Place on Main added information needed for its City of GWa550 Oklahoma The author may also & TULSA COUNTY PARCEL NO. R61000143000730 have revised the text of the original have in Street Main Street 1 I 1 North Ma I AIA standard form. An Additions and Owasso, OK Deletions Report that notes added information as well as revisions to the standard form text is available from and the Architect: the author and should be reviewed. A (Aramte, legal siatus,, address and other information) vertical line in the left margin of this document indicates where the author GH2 Architects, LLC has added necessary information 320 S, Boston Avenue, Suite 100 Tulsa, OK 74103 and where the author has added to or deleted from the original AIA text. - This document has important legal for the following Project: consequences. an (Namne, location and detailed description) encouraged with attorney is encouraged with respect to its completion or modification. Owasso Festival Market Place on Main TULSA COUNTY PARCEL NO. R61000143000400 & TULSA COUNTY PARCEL NO. R61000143000730 I City of Owasso, Oklahoma Project will include a festival market pince pavilion with capabilities to host farmer's market, concerts, outdoor entertainment, and related events. The Owner and Architect agree as follows. AIA Document 81011" — 2007 (lommdy Weir' — 1997). Copyright 01974, 1978, 1987. 1997 and 2007 by The American Institute at Architects. Ail rights Init. reserved. WARNING: This NA' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of .) this Ale Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under l the law. This document was produced by AIA software at 12:11:11 on 0313112016 under Order No.6205153638_1 which expires on 02/042017. and is not for resale. User Notes: (1390148090) TABLE OF ARTICLES INITIAL INFORMATION 2 ARCHITECT'S RESPONSIBILITIES 3 SCOPE OF ARCHITECT'S BASIC SERVICES 4 ADDITIONAL SERVICES 5 OWNER'S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES B CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT EXHIBITA INITIAL INFORMATION ARTICLE 1 INITIAL INFORMATION § 1.1 'fhisAgreementis based on the Initial information set forth in this Article I and in optional Exhibit A, Initial Information: (Complete &-hibit A, initial b formation, and incorporate it into Ilia Agreement at Scction 13.2, w• state below Initial Information such as details of Ilia P)-ojccl'.v site and program, Owner :s contractors and consultants, Architect's consultants, Owner's budgeifortire Cost of ilia Work, authorized representatives, anticipated procurement method , and other it fa7nation relevant to the Projecl.) Refer to Exhibit A § 1.2 'Ilia Owner's anticipated dates for commencement of construction and Substantial Completion of the Work are set forth below: .1 Commencement of construction date: To be determined .2 Substantial Completion date: To be determined § 1.3'fhe Owner and Architect may rely on the Initial Information. Both parties, however, recognize that such information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the schedule, the Architect's services and the Architect's compensation. ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The Architect shall provide the professional services as set forth in this Agreement. AIA Document 8101- - 2007 formody 81611° - 1957). Copyright m 1074, 1978,1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and Intemational Treaties. Unauthorized reproduction or distribution of 2 this AIA!' Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to file maximum extent possible under t the law. This document was produced by AIA software at 12:11:11 on 0 313112 01 6 under Order No.6205153638 1 which expires on 0210412017, and is not for resale. User Notes: (1080148090) § 2,2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project.. § 2.3 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. § 2A Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect's professional judgment with cespect.to this Project, § 2.5 The Architect shall maintain the following insurance for the duration of this Agreement. Certificates of Insurance are attached as Exhibit C. If any of the requirements set forth below exceed the types and I hit its the Architect normally maintains, the Owner shall reimburse the Architect for any additional cost: (Identify types and fire is of insurance coverage, and other insurance requirements applicable to the Agrecinent, if any.) .1 General Liability $1,000;000 per occurrence .2 Automobile Liability $1,000,000 per oecurence .3 Workers' Compensation Oklahoma Statutory Limits .4 Professional Liability $1,000,000 per claim, $2,000,000 annual aggregate This insurance shall remain in full force and effect for two years after the last date of substantial completion. ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES § 3.1 The Architect's Basic Services consist of those described in Article 3 and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Additional Services. § 3,1.1 The Architect shall manage the Architect's services, consult with the Owner, research applicable design criteria, attend Project meetings, communicate with members of the Project team and report progress to the Owner. § 3.1.2'17he Architect shall coordinate its services with those services provided by the Owner and the Owner's consultants, The Architect shall be entitled to rely on the accuracy and completeness of services and information furnished by the Owner and the Owner's consultants. The Architect shall provide prompt written notice to the Owner ifine Architect becomes aware of any error, omission or inconsistency in such services or information. § 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner's approval a schedule for the performance ofthe Architect's services. The schedule initially shalt include anticipated dales for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information.'rhe schedule shall include allowances for periods of time required for the Owner's review, for the performance of the Owner's consultants, and for approval ofsubmissions by authorities havingju isdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With tine Owner's approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. AIA Document 6101 }° - 2007 (formerly 8151- - 1997). Copyright 01974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights [nit. mserved. WARNING: This AIA` Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 3 this AIAe Document, orally port ion of it, may result in severe civil and criminal penalties, and will be prosocuted to the maximum extent possible under r the law. This document was produced by AIA software at 12:11:11 on 03/3112016 under Order No.6205153638_1 which expires on 0210412017, and is not for resale. Usar Notes: (1380148090) § 3.1.4 The Architect shall not be responsible for an Owner's directive or substitution made without the Architect's approval. § 3.1.5 The Architect shall, at appropriate times, contact the governmental authorities required to approve the Construction Documents and the entities providing utility services to the Project. in designing rile Project, the Architect shall respond to applicable design requirements imposed by such governmental authorities and by such entities providing utility services. § 3.1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval ofgovernmental authorities havingjurisdiction over the Project. § 3.2 SCHEMATIC DESIGN PHASE SERVICES § 3.2.1 T'he Architect shall review the program and other information tarnished by the Owner, and shall review laws, codes, and regulations applicable to file Architect's services. § 3.2.2 no Architect shall prepare a preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work, Project site, and the proposed procurement or delivery method and other Initial Information, cacti in teens of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of (1) any inconsistencies discovered hi the infonnation, and (2) other information or consulting services that may be reasonably needed for the project. § 3.2.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project, including the feasibility of incorporating environmentally responsible design approaches. The Architect shall reach an understanding with the Owner regarding the requirements of the project. § 12.4 Based on the Project's requirements agreed upon with the Owner, the Architect shall prepare and present for the Owner's approval a preliminary design illustrating the scale and relationship orthe Project components, § 32.5 Based on the Owner's approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner's approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital modeling. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. § 326.1 The Architect shall consider environmentally responsible design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner's program, schedule and budget for the Cost of the Work. The Owner may obtain other environmentally responsible design services under Article 4. § 3,2.5.2 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the 0lviter'sprogram, schedule and budget for the Cost of the Work. § 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owmer's approval. § 3.3 DESIGN DEVELOPMENT PHASE SERVICES § 3.3.1 Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget lbr the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner's approval.'Il1e Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical tad electrical systems, and Init. AIADocum ant BI DI" -2007 t(Ormody 81511 °- 1997). Copyright 0 1974, 1978, 1967,1997 and 2007 by The Americaninsti�u to of Architects. Ailfights Ill erved. WARNING: This AIA -' Document is protected by U.S. Copyright Law and IntemmimulI Treaties. Ulm itholiz NJ roprouucllon or tlirtdaulion of 4 this Ale Document, or any portion of It, may result In severe civil and criminal penalties, and will Ile prosecuted to the maxlnmm extent possible under f the law. This document was produced by AIA software at 12:11:11 on 0313112016 under Order No.6205153638_t which expires on 0210412017, and is not for resale. User Notes: (1 3 8 014 809 0) such other elements as may be appropriate. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish in general their quality levels. § 3.3.2 The Architect shall update the estimate of the Cost of the Work, § 3.3.3 The Architect shall submit the Design Development Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval. § 3.4 CONSTRUCTION DOCUMENTS PHASE SERVICES § 3.4.1 Based. on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that in order to construct the Work the Contactor will provide additional information, including Shop Drawings, product Data, Samples and other similar submittals, which the _Architect shall review in accordance with Section 3.6:4. § 3.4.2 The Architect shall incorporate into the Construction Documents the design requirements of governmental authorities having jurisdiction over the Project. § 3,4.3 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation of (1) bidding and procurement information that describes the time, place and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications and may include bidding requirements and sample forms. § 3.4.4 The Architect shall update the estimate for the Cost of the Work. § 3;4.5 The Architect shall submit the Construction Documents to the Owner, advise the Owner of any adjustments to tine estimate of the Cost of the Work, take any action required under Section 6.5, and request the Owner's approval. § 3.5 BIDDING OR NEGOTIATION PHASE SERVICES § 3.5.1 GENERAL The Architect shalt assist the Owner iu establishing a list of prospective contractors. Following the Owner's approval of the Construction Documents; the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and preparing contracts for construction. § 3,5.2 COMPETITIVE BIDDING § 3.5.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. § 3.5.2,2 The Architect shall assist the Owner in bidding the Project by .1 procuring the reproduction of Bidding Documents for distribution to prospective bidders; .2 distributing the Bidding Documents to prospective bidders, requesting their return upon completion of the bidding process, and maintaining a log of distribution and retrieval and of the amounts ofdeposits, i f any, received front and returned to prospective bidders; .3 organizing and conducting a pre -bid conference for prospective bidders; .4 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda; and .5 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 The Architect shall consider requests for substitutions, if the Bidding Documents permit substitutions, and shall prepare and distribute addenda identi lying approved substitutions to all prospective bidders. Init. AIA Document B1041- — 2007 Vformedy B1SP" — 1997). Copyright ® 1974, 1978, 1987, 1097 and 2007 by The American institute of Architects. All rights resolved. WARNING: This AIA Document is protected by U.S. Copyright taw and International Treaties. Unauthorized reproduction or distribution of 5 this Ale Document, orany portion bill, may result an severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under / the law. This document was produced by AIA software at 12:11:11 on 03/3112016 under Order No.6205153638 1 which expires on 02!0412017, and is not for resale. User Notes: (1380148090) § 3.5,3 NEGOTIATED PROPOSALS § 3.5.3,1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 Tlhc Architect shall assist the Owner in obtaining proposals by .1 procuring the reproduction of Proposal Documents for distribution to prospective contractors, and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; and ,3 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.5.3,3 The Architect shall consider requests for substitutions, if the Proposal Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective contractors. § 3.6 CONSTRUCTION PHASE SERVICES § 3.6.1 GENERAL § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201T "t -2007, General Conditions of the Contract for Construction. If the Ovnter and Contractor ibadify AIA Document A201 -2007, those modifications shall not affect the Architect's services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.6.1.2'1'hcArchitectshall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act oil behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over; charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements ofthe Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities perforating portions of the Work. § 3.6.1.3 Subject to Section 4.3, the Architect's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for Payment. § 3.6.2 EVALUATIONS OF THE WORK § 3,6.2.1 'Me Architect Shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.3.3, to become generally familiar with the progress find quality of the portion of the Work completed, and to determine, in general, ifthe Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shalt keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and report to the Owner (1) known deviations from the Contract Documents and from the nhost recent construction schedule submitted by (lie Contractor, and (2) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect has the authority to reject Work that does not conlbrm to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good frith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of the Contract Documents on written request of either the Ohimer or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent ofand reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations AIA Document 0101 rw — 2007 Vonrimly 1316i^ — 1997). Copyr[ghtO 1974, 1978. 1987, 1097 and 2007 by The American Institute of Architects. All rights loll. rosomed. WARNING: This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 6 this A] e Document, or any portion of it, may result in severe civil and criminal penalties, and wilt be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:11:11 on 03131/2016 under Order No.6205153638_1 which expires on 0210412017, and is not for resale. User Notes: ('1311014090) and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. 'file Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. § 3.6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that terns is defined in AiA Document A201 -2007, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. § 3.6.3 CERTIFICATES FOR PAYMENT TO CONTRACTOR § 3,6.3.1 'rhe Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor's Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject (1) to an evaluation of the Work for conformance with the Contract Documents Upon Substantial Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor deviations from the Contract Documents prior to completion, and (4) to specific qualifications expressed by the Architect. § 3.6.3.2 The issuance of Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material. suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained }oar or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § 3.6.3.3 Tltc Architect shall maintain a record of the Applications and Certificates for Pa}mnent. § 16.4 SUBMITTALS § 3.6.4.1 The Architect shall review the Contractor's submittal schedule and shall not unreasonably delay or withhold approval. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time in the Architect's professional judgment to permit adequate review. § 3.6A.2 In accordance with the Architect - approved submittal schedule, the Architect shat] review and approve or take other appropriate action upon the Contractor's subm ittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not ror the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are fine Contractor's responsibility. The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods, techniques, sequences or procedures.'rhe Architect's approval ofa specific item shall not indicate approval ofan assembly of which the item is a component. § 3,6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shalt review Shop Drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor that bear such professional's seal and signature when submitted to the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications and approvals performed or provided by such design professionals. § 3.6.4.4 Subject to the provisions of Section 4.3, the Architect shall review and respond to requests ror information about the Contract Documents. The Architect shall set forth in the Contract Documents the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need ofelariftcation and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with AIA Document B1011--2007 Vormody 8151 — — 1997). Copyright ®1974, 1078, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 7 this AIA' Documont,or any panic,, of It, may result In severe civil (and criminal pcnottles, and will he prosecuted to the maximum extent possible under t the law. This document was produced by ALA soltware at 12:11:11 on 03131/2016 under Order No.6205153638 1 which expires on 02/042017, and is not for resale. User Notes: (1389148090) reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to requests for information. § 3.6.4.5 The Architect shall maintain a record of submittals and copies;of submittals supplied by the Contractor in accordance with the requirements, of the Contract Documents. § 3.6:5 CHANGES IN THE WORK § 3.6.5.1 The Architect may authorize minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of (tie Contract Tine. Subject to the provisions of Section 413, the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. 3.6.12 The Architect shall maintain records relative to changes in the Work. § 3.6.6 PROJECT COMPLETION § 3.6.6.1 The Architect shall conduct inspections to determine the date or dates.of Substantial Completion and the date of final completion; issue Certificates of Substantial Completion; receive from the Contractor and forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and assembled by the Contractor; and issue a Anal Corti ficate for payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. § 16.6.2 The Architect. inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be connpleted or corrected. § 3,6,6.3 When the Work is found to be substantially complete, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.6.6.4T11e Architect shall forward to the Owner the following information received from the Contractor: (I) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner against liens; and (3) any other documentation required.of the Contractor under the Contract Documents. § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall; without additional compensation, conduct a meeting with the Owner to review the facility operations and performance, ARTICLE 4 ADDITIONAL SERVICES § 4.1 Additional Services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide lhc'listed Additional Services only if specifically designated in the table below as the Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. (Designate the Additional Services the Architect shall provide in the second colzann ofthe table below in the third cohunn indicate whether the service description is located in Section 4.2 or in an attached exhibit. if in an exhibit, identify the exhibit.) Additional Services Responsibility (Architect, Owner or Not Provided ) Location of Service Description (Section 4.2 below or in an exhibit attached to this docmnent and identified below) 4:1.1 Programming B202T 6L -2009 Architect 4.2.1 4.1.2 Multiple preliminary designs Not Provided 4.1,3 Measured drawings Not Provided 4.1.4 Existing facilities surveys Not Provided 4.1.5 Site Evaluation and Planning 13203T61 -2007 Architect 4.12 § 4.1.6 Building Information Modeling E202TnI -2008 Not Provided Init. AIA Document B101i° — 2007 Vfonnody 81511P — 19971. Copyright ®1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by Us. Copyright Law nnrl International Treaties. Unauthorized reproduction or dislrlbutlon of 6 this AIA° Document, or any porllan of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent posslbte under t the law. This document was produced by AIA software at 12:11:11 on 03/31/2016 under Order No.6205153638 1 which expires on 02104¢017, and is not for resale. User Notes: (1380148090) 41.7 Civil engineering I Architect 4.2.3 4.1.8 Landscape design I Architect 4.2.4 4.1.9 Architectural Interior Design B252TM -2007 Not Provided 4.1.10 Value Analysis B204TA1 -2007) Not Provided 4.1.11 Detailed cost estimating Not Provided 4.1.12 On -site Project Representation B207Th' -2008) Not Provided 4.1.13 Conformed construction documents Not Provided 4.1.14 As-Designed Record drawings Not Provided 4.1.15 As- Constructed Record drawings Architect 4.2.5 4.1.16 Post occupancy evaluation Not Provided 4:1.17 facility Support Services B210111 -2007 Not Provided 4.1.18 Tenant - related services Not Provided 4.1.19 Coordination of Owner's consultants Not Provided 4.4.20 Telecommunicationsldala design Not Provided § 4.1.21 Security Evaluation and Planning B206TM2007 Not Provided - § 4.1.22 Commissionin .. B211Thl -2007 Not Provided 451:23: Extensive enAromiientall responsible desi m Not Provided 4:1.24 LE--V- ertification B214TN' -2012 Not Provided 4.1.25 Fast -track desi' services Not Provided '. § 4:1:26 Historic Presdevatioil B205TM -2007 Not Provided § 4.1.27 Furniture, Furnishings, and Equipment Design B253Tm -2007 Not Provided § 4.2 Insert a description of each Additional Service designated in Section 4.1 as the Architect's responsibility, if not further described in an exhibit attached to this document. 4:2.1 Programming: Architect will provide facility programming services during the initial master planning effort described in 4.1.5 below. 4.2.2 Site Evaluation and Planning (Master Planning): Architect will work with Owner to develop the overall master plan and site design direction for the facility. Architect will conduct two (2) master planning work sessions as the plan is developed. The plan will document the overall design concept and location for facilities as well as the overall estimated development cost and project phasing strategies. Architect will provide three dimensional color renderings and promotional graphics as well as a digital animation of the final master plan concept. Architect will be available for public presentations of the Master Plan. 4.23 Civil Engineering: Architect will engage a civil engineering consultant to provide civil engineering services for the project. 4.2.4 Landscape Design: Architect will provide landscape design for the project. 4.2.5 As- Constructed Record Drawings: Architect will provide a set of as constructed record drawings based upon the Contractor's field notes, which will be turned over to the Architect at Substantial Completion. These drawings will be provided in pdf format. § 4.3 Additional Services may be provided after execution of this Agreement, without invalidating the Agreement. Except for services required due to the fault of tile Architect, any Additional Services provided in accordance with this Section 4.3 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the Architect's schedule. § 4.3.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need.'fhe Architect shall not proceed to provide the following services until the Architect receives the Owner's written authorization: AIA Document 11101'° — 2007 torrnarly 8151'° — 1997). Copyright ®1974, 1078, 1987, 1997 and 20D7 by The American Institute of Architects. A( rights Init. reserved, WARNING: This AIA� Document Is protected by U.S. Copyright taw and International Treaties. Unauthorized mpro0uclion or distribtMon of this Ale Document, or may portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This Document was produced by AfA software at 12:11:11 on 93/3112016 under Order No.6205153638_1 which expires on 0210412017, and is not for resale. User Notes: (1380148090) A Services necessitated by a change in the initial Information, previous instructions or approvals given by the Owner, or a material change in the Project including, but not limited to, size, quality, complexity, the Owner's schedule or budget for Cost of the Work, or procurement or delivery method; .2 Services necessitated by the Owner's request for extensive environmentally responsible design alternatives, such as unique system designs, in -depth material research, energy modeling, or LEER& certification; .3 Changing or editing previously prepared Instruments of Service necessitated by the enactment or revision of codes, laws or regulations or official interpretations; .4 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of Performance on the part of the Owner or tale Owner's consultants or contractors; ,5 Preparing digital data for transmission to the Owner's consultants and contractors, or to other Owner .0 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; .7 Preparation for, and attendance at, a public presentation, meeting or hearing; A Preparation for, and attendance at a dispute resolution proceeding or legal proceeding, except where the Arclrikect is party thereto; .9 Evaluation of the qualifications of bidders or persons providing proposals; .10 Consultation concerning replacement of Work resulting from fire or other cause during construction; or .11 Assistance lathe Initial Decision Maker, i rather than the Architect. § 4.3.2 To.avoid delay'in the Construction Phase, the Architect shall provide the following. Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances, giving rise to the need. If the Owner subsequently determines that all or parts of those services are not required, the Owner shall give prompt written notice to the Architect, and the Owner shall have no further obligation to compensate the Architect lbr those services: .1 Reviewing a Contractor's submittal out of sequence from the submittal schedule agreed to by the :2 Responding to the Contractor's requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other Owner- provided information, Contractor- prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing,Change Orders and Construction Change Directives that require evaluation of Contractor's proposals and supporting data, or the preparation or revision of instruments of Service; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; .5 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom; or .5 To the extent the Architect's Basic Services areaflected, providing Construction Phase Services 60 days after (1) the date of Substantial Completion of the Work or (2) the anticipated date of Substantial Completion identified in Initial Information, whichever is earlier. § 4,3.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits Below are reached, the Architect shall notify the Owner: .1 Three ( 3 ) reviews of each Shop Drawing, Product Data item, sample and similar submittal of the Contractor .2 Bi- weekly visits to the site by the Architect over the duration of the Project during construction .3 Two ( 2 )inspections forany portion of the Work to determine whether such portion of the Work is substantially complete in accordatice with the requirements ofthe Contract Documents .4 Two ( 2 ) inspections for any portion of the Work to determine final completion § 4.3.4 If the services covered by this Agreement have not been completed within forty -eight ( 43 ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER'S RESPONSIBILITIES § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility, expandability, special equipment, systems and site requirements. Within 15 days after receipt of written request from Init. AlA DOenl110ai 6101TM — 2007 Vormarly a151TM — 1997t. Copyright ®1974, 1978,1987, 1997 and 2007 by The American Ins4tute of Archltecls. All rights res owed. WARNING: This NA Document is protected by U.S. Copyright Law and Intemational Treaties. Unauthorized reproduction or distribution of 10 this Ale Document, or any portion of It, may result in severe civil and criminal penalties, and will he prosecuted to the maximum extent possible under j the law. This document was produced by AIA software of 12:11:11. on 0313102016 under Order No.6205153638_1 which expires on 090412017, and is not for resale. User 1390148090 resale. file Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of or enforce lien rights. § 5.2 The Owner shall establish and periodically update the Owner's budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies related to all of these costs. If the Owner significantly increases or decreases the Owner's budget for ilia Cost of the Work, the Owner shall notify the Architect.'rine Owner and the Architect shalt thereafter agree to a corresponding change in the Project's scope and quality. § 5.3 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to (tic Project.'fhc Owner shalt render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. (Paragrgpis deleted) § 5.6 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon die Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and die Owner's consultants. The Owner shall furnish ilia services of consultants other than those designated in this Agreement, or authorize the Architect to furnish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project.'fhe Owner shall require that its consultants maintain professional liability insurance as appropriate to the services provided. § 5.7 The Owner shalPf innish tests, inspections and reports required by law or ilia Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.8 The Owner shall'furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at anytime for the Project to meet the Owner's needs and interests. § 5:9 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fnuft or defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service. § 5.90 Except as otherwise provided in this Agreement, or when direct communications have been specially authorized, the Owner shall endeavor to communicate with the Contractor and the Architect's consultants through the Architect about matters arising out of or relating to the Contract Documents. Ilia Owner shall promptly notify the Architect of any direct communications that may affect the Architect's services. § 5.11 Before executing the Contract for Construction, the Owner shall coordinate the Architect's ditties and responsibilities set forth in the Contract for Construction with the Architect's services set forth in this Agreement. The Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor, including the General Conditions of the Contract for Construction. § 5.12 The Owner shalt provide the Architect access to the Project site prior to commencement of the Work find shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall battle total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include contractors' general conditions costs, overhead and profit. The Cost of the Work does not include the compensation of the Architect, the costs of the land, rights -of -way, financing, contingencies for changes in the Work or other costs that are the responsibility ofthe Owner. § 6.2 The Owner's budget for the Cost of the Work is provided in Initial information, and may be adjusted throughout the Project as required under Sections 5.2, 6.4 and 6.5. Evaluations of the Owner's budget for the Cost ofthe Work, the .preliminary estimate of the Cost ofthe Work and updated estimates ofthe Cost of the Work prepared by the Architect, represent the Architect's judgment as a design professional. It is recognized, however, that neither the Architect nor the Owncr has control over the cost of labor, materials or equipment'. the Contractor's methods of determining hid prices; or competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not AIA Document 8101 TM — 2007 formally 815119 — 1997). Copyright x+1974, 1978. 1987, 1997 and 2007 by The American Institute of Architects. Ali rights Init. reserved. WARNING: This NA(' Document is protected by U.S. Copyright Law and International Troanes. Unnuthodxed reproduction or distribution of 11 this AIA` Document, or any portion of it, may result In severe civil and cdminal penaltlos, and will be prosecuted to the maxinmm extent possible under the law. This document was produced by AIA software at 12:11:11 on 0 313 112 01 6 under Order No.6205153638 1 which expires on 090412017, and is not for resets. User Notes: (1380140090) warrantor represent that bids or negotiated prices will not vary from the Owner's budget for the Cost of the Work or from any estimate of the Cost of the Work or evaluation prepared or agreed to by the Architect. § 6.3; In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design, bidding and price escalation; to determine what materials, equipment, component systems and types of construction are to be included in the Contract Documents; to make reasonable adjustments in (lie program and scope orthe Project; and to include in the Contract Documents alternate bids as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget for the Cost of the Work. The Architect's estimate of the Cost of the Work shall tic based on current area, volume or similar conceptual estimating techniques. i f the Owner requests detailed cost estimating services, the Architect shall provide such services as an Additional Service under Article 4. § 6.4 if the Bidding or Negotiation Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Okvner, through no fault orthe Architect, the Ouster's budget for the Cost of the Work Shall be adjusted to reflect changes in the general level of prices in the applicable construction market. § 6.51f at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project's size, quality or budget for the Cost of the Work, and lire Ounicr shall cooperate with the Architect in making such adjustments. § 6.6 If the Owner's budget3or the Cost of the Work at the conclusion of the Construction Documents Phase Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall 1 give written approval of an increase in the budget for the Cost of the Work; ,2 authorize rebidding or renegotiating of the Project within it reasonable time; .3 terminate in accordance with Section 9.5; .4 in consultation with the Architect, revise the Project program, scope, m• quality as required to reduce the Cost ofthe Work; or ,5 implement any other mutually acceptable alternative, § V If the Owner chooses to proceed under Section 6.6.4, the Architect, without additional compensation, shall modify the Construction Documents as necessary to comply with file Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6.6,1.' @e Architect's modification of the Construction Documents shall be the limit of the Architect's responsibility under this Article 6. ARTICLE 7 COPYRIGHTS AND LICENSES § TA The Architect and the Owner warrant that iu transmitting Instruments orService, or any other information, the transmitting party is the copyright owner ol'such information or has permission from the copyright owner to transmit such information for its use on the Project. If the Owner and Architect intend to transmit instruments of Service or any otter information or documentation in digital form, they shall endeavor to establish necessary protocols governing such transmissions. § 7.2 The Architect and the Architect's consultants shall be declined the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain till common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights or site Architect and the Architect's consultants. § 7.3 Upon execution of this Agreement, the Architect grants to the Owner a nonexclusive license to use the Architect's Instruments of Service solely and exclusively for purposes ofconstructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations, including prompt payment of all sums when due, under this Agreement.'rhe Architect shall obtain similar nonexclusive licenses from (lie Architect's consultants consistent with this Agreement. The license granted undo• this section Permits the Owner to authorize the Contractor, Subcontractors, Sub - subcontractors, and material Dr equipment suppliers, as well as the Owner's consultants and separate contractors, to reproduce applicable portions or the Instruments of Service solely and exclusively for use in performing services or construction for the Project. Irthe Architect rightfully terminates this Agreement for cause as provided in Section 9.4, tine license granted in this Section 7.3 shall terminate. Init. AIA Document 810 1r — 2007 Vonnedy Mail- - 1997). Copyright Q 1974, 1070, 1097,1997 and 2007 by Tito American Institute of ivchrects. All rights reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law runt International Treaties, Unauthorized reproduction or distribution of 12 this AIA' Document, orany portion or It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under 1 the law. This document was produced by AIA software at 12:11:11 on 03131/2016 under Order No.6205t53638 1 which expires on 02/0412017, and is not for resale. User Notes: - (1380146090) § 7.3.1 h1 the event the Owner uses the instruments of Service without retaining the author of the Instruments of Service, the Owner releases the Architect and Architect's consultant(s) from all claims and causes of action arising from such uses. The Owner, to the extent permitted by taw, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terininates this Agreement for cause under Section 9.4. § 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the Instruments of Service sI'nll be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. ARTICLE 8 CLAIMS AND DISPUTES § 8:1 GENERAL § 8.1.1 The Owner and Architect shall commence all claims and causes of action, whether in contract, tort, or otherwise, against the other arising out of or related to this Agreement in accordance with the requirements of the method of binding dispute resolution selected in this Agreement within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action hot commenced in accordance with this Section S.I.I. § 8,1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201 -2007, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties enumerated herein. § 8.1.3 Tim Architect, and Owner waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement This mutual waiver is applicable, without limitation, to all consequential dnmages due to either party's termination of this Agreement, except as specifically provided in Section 9.7. § 8.2 MEDIATION § 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out ofthe Architect's services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 8.2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction industry Mediation Procedures in effect on thedate of the Agreement. A request for mediation shall be matte in writing, delivered to the other party to the Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the slate of tiling, unless stayed for a longer period by agreement orthe parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrators) and agree upon a schedule for later proceedings. § 8.213 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 8,2.4 Ifthe parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: Init. AIA Document B101•" - 2007 Vformedy 8151'• - 1997). Copyright ® 1974, 1978, 1987, 1997 and 2007 by The American Institute oflirchilects. All rights reserved. WARNING: This AIA Document Is protected by U.S. Copyright law and International Treaties. Unauthorized reproduction or distribution of 13 this AJO Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximmnextenl possible under 1 the law. This document was produced by AIA software at 12111:1'1 on 0313112016 under Order No.6205153638_1 which expires on 0 210 412 01 7, and Is not for resale. User Notes: (13001,18090) (Check the appropriate box. I -die Owner and architect do not select a method of binding dispute resolution belolr, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, rile dispide will be resolved in a court ofcompeteni jurisdiction.) [ X ] Arbitration pursuant to Section 8.3 of this Agreement [ j Litigation in a court of competent jurisdiction [ ] Other (Specify) § 8.3 ARBITRATION § .8.3.1 If the parties have selected arbitration as the method for binding dispute resolution in this Agreement, any claim, dispute or other matter in question arising out of or related to this Agreement subject to, but not resolved by, mediation shall be subject to arbitration which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the date of this Agreement. A demand for arbitration shall be made in writing, delivered to the other party to this Agreement, slid filed with the person or entity administering the arbitration. § 8.3.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation, but in no event shall it be made.after the date when the institution of legal or equitable proceedings based on the claim, dispute or other matter in question would be barred by the applicable statute of limitations. For statute of limitations purposes, receipt of a written demand for arbitration by the person or entity administering the arbitration shall constitute the institution of legal or equitable proceedings based on the claim, dispute or other matter in question. § 8.3.2 The foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity duly consented,to by parties to this Agreement shall be specifically enforceable in accordance with applicable law in any court having jurisdiction` thereof. § 8.3.3 The award rendered by the arbitrator(s) shall be final, and judgment may be entered upon it in accordance with applicable law in any court havingjupsdiction thereof. §- 8.3.4 CONSOLIDATION OR JOINDER § 8.3.4.1 Dither party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration permits consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact; and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s). § 8.3.4.2 Either party, at its sole discretion, may include byjoinder persons or entities substantially involved in a common question of law or fact whose presence is required ifcomplete relief is to be accorded in arbitration, provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. § 8.3.4.31'he Owner and Architect grant to any person or entity made a party to an arbitration conducted under this Section 8.3, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and Architect under this Agreement. ARTICLE 9 TERMINATION OR SUSPENSION § 91 if the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven days' written notice to the Owner before suspending services. in the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Architect shall be paid all sums due prior to suspension and any expenses _ 3101 AIA Document 8101' " — 20071eformerly 8151 * "- 1997j. Copyright ®1974, 1978,1987, 1997 and 2007 by The American Institute of Architects. All rights hilt. reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and international Treaties. Unauthorized reproduction or distribution of 14 this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximmn extent possible under t the law. This document was produced by AIA software at 12:11:11 on 03/31/2016 under Order No,6205153636_1 which expires an 0 90 412 0 1 7. and is not for resale. User Notes: (1380148090) incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and tile time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project, the Architect shall be compensated ter services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.3 if the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice. § 9.4 Either party may terminate this Agreement upon not less than seven [lays' written notice should the other party fail substantially to per(orin in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. § 9.G In the event of termination not the fault of the Architect, the Architect shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due and all Termination Expenses as defined in Section 9.7 § 9.7 Termination Expenses are in addition to compensation for the Architect's services and include expenses directly attributable to termination for which the Architect is not otherwise compensated, plus an amount for the Architect's anticipated profit on the value of the services not performed by the Architect. § 9.8 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 11.9. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be governed by the taw of the place where the Project is located, except that if the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 8.3, § 10.2 Tents in this Agreement shall have the same meaning as those in AIA Document A201 -2007, General Conditions of the Contract for Construction. § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement. § 10.41f the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such consents that arc consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services or responsibilities beyond tile scope of this Agreement. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause ofaction in favor of a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. AIA Document 8101* — 2007 tformedy 8151TM — 1997). Copyright 01974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights IniL reserved. WARNING: This AIA' Document is protected by U.S. Copyright Law and International Trestles. Unauthorized reproduction or distribution of 15 this AIA` Document, or any port ion of It, may result In sevem civIt and criminal penalties, and will he prosecuted to the mxf mum extent possible under f toe law. This document was produced by AIA sofhvare at 12:11:11 on 0313112016 under Order No.6205153638 1 which expires on 0210412017, and is not for resale. User Notes: (1380148000) § 10.7'rhe Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect's materials shall not include the Chimer's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary, The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. § 10.8 If the Architect or Owner receives information specifically designated by the other party as "confidential" of- "business proprietary, "Site receiving party shall keep such information strictly confidential and shall not disclose it to any other person except to (1) its employees, (2) those who need to know the content of such information in order to perform services or construction solely and exclusively for the Project, or (3) its consultants and contractors whose contracts include similar restrictions on the use of confidential information. ARTICLE 11 COMPENSATION § 11.1 For the Architect's Basic Services described under Article 3, the Owner shall compensate the Architect as follows: (Insert amount of or basis for, compensation.) Stipulated Sant of seven.percent (7 %) of the cost of the work. § 11.2 For Additional Services designated in Section 4. 1, the Owner shall compensate the Architect as follows: (Inseel amount of or basisfr, compensation. Ifnecersary, list specific services to which particular melhods of compensation apply.) Negotiated stipulated sum. § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.3, the Owner shall compensate the Architect as follows: (Insert arnount of or basis for, compensation.) 4.2.1 and 4.2.2 Programming and Site Evaluation and Planning (Master Planning) Stipulated sum of sixteen thousand five hundred dollars ($16,500.00). § 11,4 Compensation for Additional Services of the Architect's consultants when not included in Section 11.2 or l 1.3, Shall be the amount invoiced to the Architect plus percent( o), or as otherwise stated below: Negotiated stipulated sunl- § 11.5 Where compensation for Basic Services is based on a stipulated sum or percentage of the Cost of the Work, the compensation for each phase of services shall be as follows: Schematic Design Phase twenty -five percent ( 25 %) Design Development Phase twenty -five percent ( 25 %) Construction Documents twenty -five percent ( 25 %) Phase Bidding or Negotiation Phase five percent ( 5 %) Construction Phase twenty percent ( 20 %) Total Basic Compensation one hundred percent ( 100 %) § 11.6 When compensation is based oil a percentage of the Cost of the Work and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions, in accordance with the schedule set forth in Section 11.5 based on (1) the lowest bona fide bid or negotiated proposal, or (2) ifno such bid or proposal is received, the most recent estimate of the Cost of the Work for such portions of the Project. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. Init. AIA Document 6lOV -- 2007 Vovnerly 13151TM — 1997). Copyright 811974, 1978. 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 16 this AIA° Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:11:11 on 03!312016 under Order No.6205153638 1 which expires on 0210412017, and Is not for resale. User Notes: (1380148090) § 11.7 The hourly billing rates for services of the Architect and the Architect's consultants, if any, are set forth below. 'rite rates shall be adjusted in accordance with the Architect's and Architect's consultants' normal review practices. (If applicable, attach an exhibit ofhorrrly billing rates or lusert them below.) (Table deleted) See Attached Exhibit C § 11.8 COMPENSATION FOR REIMBURSABLE EXPENSES § 11.8,1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services find include expenses incurred by the Architect and the Architect's consultants directly related to the Project, as follows: .1 Transportation and authorized out -of -town travel and subsistence; .2 Long distance services, dedicated data and communication services, teleconferences, Project Web sites, and extranets; .3 Fees paid for securing approval of authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, standard form documents; ..5 Postage, handling and delivery; :6 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .T Renderings; models, mock -ups, professional photography, and presentation materials requested by the .8 Architect's Consultant's expense of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits if the Owner requests such insurance in excessaf that normally carried by the Architect's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .18 site office expenses; and .11 Other similar Project- related expenditures. § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus five percent (5 %) of the expenses incurred. § 11,8,3 Architect will coordinate and provide site survey as a reimbursable expense for the stipulated sum of eight thousand seven hundred fifty and 00/100 dollars (58,750.00). § 11.8.4 Architect wiiltcoordinate and provide geotechnical investigation as a reimbursable expense for the stipulated sum of five thousand nine hundred twenty -two and 00 /100 dollars (55,922.00). § 11.9 COMPENSATION FOR USE OF ARCHITECT'S INSTRUMENTS OF SERVICE If the Owner terminates the Architect for its convenience under Section 9. 5, or the Architect terminates this Agreement under Section 9.3, the Owner shall pay a licensing fee as compensation for the Owner's continued use of the Architect's Instruments of Service solely for purposes of completing, using and maintaining the Project as follows: Not Applicable § 11.10 PAYMENTS TO THE ARCHITECT (Paragraph deleted) § 1110.2 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid forty -five (45 ) days after (tie invoice date shall bear interest at the rate entered below, or in the absence thereof to the legal rite prevailing from time to time at the principal place of business of the Architect. (Insert rate of monUrl), or annual interest agreed upon.) § 11.10.3 The Owner shall not withhold amounts from the Architect's compensation to impose it penalty or liquidated damages on the Architect, or to offset soots requested by or paid to contractors for the cost of changes in the Work unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 11.10.4 Records of Reimbursable Expenses, expenses pertaining to Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. Init. AIA Document 8101ut- 2007 vannarly 8151jfl- 1997). Copyright 01974, 1978, 1987,1997 and 2007 by The American Institute of Architects. NI rights reserved. WARNING: This AIA' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized roproducllon or distribution of 17 this Ale Document, or any portion of it, may result ht severe civil a nd criminal penalties, and will he prosecuted to the maximum extent possible under t the law. This document was produced by AlA software at 12:11:11 on 0313V2016 under Order No.6205153638_i which expires on 020412017, and is not for resale. User Notes:. (1300140090) ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. § 13.2 This Agreement is comprised of the following documents listed below: .1 AIA Document BI0ITm -2007, Standard Form Agreement Between Owner and Architect .2 AIA Document E201Tm -2007, Digital Data Protocol Exhibit, if completed, or the following: .3 Other documents: (List other documents, ifany, including Exhibit A, Initiallnformation, andadditional scopes ofservice, if any, forming part of the Agreement) Exhibit A, Initial Information Exhibit B, GH2 Architects Standard Hourly Rates Exhibit C, Certificate's of Liability Insurance This Agreement entered into as of the day and year first written above. OWNER (Signature) The Honorable Jeri Moberly Mayor of Owasso (Printed name and title) (Attested) Sherry Bishop City Clerk (Printed name and title) (Signature) Julie Lombardi Citv Attomev (Printed name and title) ARCHITECT (Signature) Michael Hall, AIA Principal (Printed name and title) Init. AIA Document B101TM — 2007 Vformedy 6151^' — 1997). Copyright ®1974, 1976, 1987. 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 18 this Ale Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under i the law. This document was produced by AIA software at 14:46:52 on 03/31/2016 under Order No.6205153638 1 which expires on 0210412017, and is not for resale. User Notes: (1647789895) g 1"I's"AIA Document D1017M ® 2007 Exhibit A •rte Initial Information for the following PROJECT: (Name and location or address) Owasso Festival Market Place on Main THE OWNER: (Name, legal status and address) City of Owasso Oklahoma I I i North Main Street Owasso, OK 74055 THE ARCHITECT: (Name, legal status and address) GH2 Architects, LLC 320 South Boston Avenue, Suite 100 Tulsa, OK 74103 This Agreement is based on the following information. (Note life disposition for the following items by inserting the requested bfforulalron at- a statement such as "not applicable, " "unknown at time ofexecation "or "to be determined later by natnial agreement') ARTICLE AA PROJECT INFORMATION § AA.1 The Owner's program for the Project: (Identify documentation or state the manner in which the program will be developed.) Refer to Attachment "I ", Request for Qualifications for Professional Services for Architecture and Engineering for Owasso Festival Market Place on Main dated 11. 18.2015 § A.1.2 The Project's physical characteristics: (Ideittify� m• describe, if appropriate, si >e, location, dimensions. a- other pertinent information, such as geoteclinkal reports: site, boundeny and tovographlc surveys; trggic and utility studies; availability of public card private utilities and sendces: legal description ofthe site; etc.) Refer to Attachment "1 ", Request for Qualifications for Professional Services for Architecture and Engineering for Owasso Festival Market Place on Main dated 11. 18.2015 § A.1.3 The Owner's budget for the Cost of the Work, as defined in Section 6.1: (Provide total, and if known. a line item break down.) To Be Determined § A.1.4 The Owner's outer anticipated scheduling information, if-ally, not provided in Section 1.2; ADDITIONS AND DELETIONS: The author of this document has added Information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Repoli that notes added Information as well as revisions to the standard form teat is available from the author and should be reviewed. A vertical line in the left margin of this document Indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. snit. AIA DOCUmont 13101--2007 Exhibit A. Copyright 01974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA" Document is protected by U.S. Copyright Law and international Treaties. Unauthorizod reproduction or distribution of this AIA' Docummnl. 1 or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possiblo under the law. This t document was produced by AIA software at 12:17:58 on 03/31/2016 under Order No.6205153636 1 which expires on 0219412017, and is not for resale. User Notes: (724726865) To Be Determined § AA.5 The Osvner intends the following procurement or delivery method for the Project: (Identify method such as competitive bid negotiated contract, or construction n aNcigement.) To Be Determined § A.1.6 Other Project information: (Identify spacial or needs of the Project riot provided elsewhere, such as environmentally responsible design or historic preservation requirements) ARTICLE A.2 PROJECT TEAM § A,2.1 The Owner identifies the following representative in accordance with Section 5.3: (List name, address and other information) Mr. John Feary City of Owasso 1 i t North Main Street Owasso, OK 74055 § A.2.2 The persons or entities, in addition to the Owner's representative, who are required to review the Architect's submittalsto the Owner are as follows: (List name, address and other information.) § A.2.3 The Owner will retain the following consultants and contractors: (List discipline and if known, idmrtify them. by name and address.) § A.2.4 The Architect identifies the following representative in accordance with Section 23: (List name, address and other information.) Michael Hall, AIA GI-12 Architects, LLC 320 S. Boston Avenue, Suite 100 Tulsa, OK 74103 § A.2.5'I'hc Architect will retain the consultants identified in Sections A.2.5.1 and A.2.5.2. (List discipline and, if known. identify them Iry name, legal .status, address and other information.) § A.2,5.1 Consultants retained under Basic Services: .1 (Paragraphs deleted) Structural, Mechanical and Electrical Engineer CEC Infrastructure Solutions 4617 E, 91" Street South Tulsa, OK 74137 Init. AIA Document 81011° -2007 Exhibit A. Copytighl ©1974, 1978. 1987.1997 and 20D7 by The American Institute of Architects. All rights reserved. WARNING; This AIA` Document is protected by U.S. Copyrlghl Law and international Treaties. Unauthorized reproduction or dishlbulion of this Al A' Document. 2 or any portion of it, may result in severe civil and criminal penalties, and will he prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:17:58 on 03131!2016 under Order No.6205153638 1 which expires on 02/04120V, and is not for Cesare. User Notes: (724726865) § A.2.5.2 Consultants retained under Additional Services: 1. Civil Engineer .CEC Infrastructure Solutions 4617 ii. 91 " Street South Tulsa, OK 74137 § A.2.6 Other Initial Information on which the Agreement is based: (Provide other Initial hformalion..) AIA Document 8101 TM — 2007 Exhibit A. Copyright 0 1974, 1978, 1907. 1997 and 2007 by The American Institute of Architects. All rights mserved. WARNING: Init. This AIA' Document Is protected by U.S. Copyright law and International Treaties. Unauthorized reproduction or distribution of this AIA' Document. 3 or any portion of it, may result In severe civil and crm"Inal penalties, and will be prosecuted to the maximum extent possible under the law. This 7 documentwas produced by AIA software at 12:17:58 on 0 313 112 01 6 under Order No 6205153638 1 which expires on 0210412017, antl is not for resale. User Notes: (724726665) GH2 ARCHITECTS Design. Service. Solutions. STANDARD HOURLY RATES: 1/1/2015 — 1213112016 Principal Architect / Specialty Practice Leader $ 199.00 Associate Principal 1 Sr. Project Manager 1 Sr. Architect $ 167.00 Architect III $ 145.00 Architect II $ 135.00 Architect 1 $ 118.00 Principal Expert Witness I Litigation Assistance $ 237.00 Sr, Architect Expert Witness I Litigation Assistance $ 231.00 Interior Designer III $ 135.00 Interior Designer II $ 126.00 Interior Designer 1 $ 109.00 Landscape Architect III $ 135.00 Landscape Architect II $ 126.00 Landscape Architect 1 $ 109.00 Landscape Designer 1 $ 95.00 Construction Cost Specialist $ 109.00 Intern III $ 109.00 Intern II $ 103.00 Intern 1 $ 96.00 Draftsman ill $ 109.00 Draftsman II $ 103.00 Draftsman 1 $ 96.00 Administrative $ 77.00 Clerical $ 66,00 226 Sn:;V.. 3o,tw, 5.Rc 100,Tu6, Oki 74103 8876153 -:o. 919 S87.0257 - 1Ii2 COM e 1: -1:Ir c1n1 a I I ar .r!: gran =ovs.%It EXHIBIT C Pg. 1 of 3 A ®® CERTIFICATE OF LIABILITY INSURANCE D CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. 3/3%20 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ios) must be endorsed, If SUBROGATION IS WAIVED, subject to the terns and conditions Of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsoment(s). PRODUCER CONTACT McLaughlin Brunson Insurance Agency, LLP g 9 Y, .NAME _Moliaaa_PratC _ PHONE FA% -� -- 12801 N. Central Expressway .IA(C,No. ExGL_ X214) 503_7212 !(plc Nag(214)_ 503_8899 _ Suite 1710 EMAIL ADDRESS: Dallas TX 75243 INS11RER(5)AFFORDING COVERAGE NAICR_ -- 5 )NEURERA: XL_ Specialty insurance ,Company _37_8_85 NSURED D. GH2 Architects, LLC _INSURER _ I INSURER C :. 320 S. Roston Avenue INSURER O: Suite 300 OVAL d ADV INJURY 5 _ Tulsa OX 74103 INSURERS_ INSURER F COVERAGES CFRTIFICATFHIIMRFR -caxt Tn 30409 RFVISInN NI IMRFR• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION Or ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Riser L 5U RI pOUCY NUMSER PODGY EiF PoUCY E %P ii I ump MMIDDIYYYY ( DRRS LTR TYPEOFWSURANCE GENERAUIADIUri I EACH OCCURRENCE �S J COMMERCIAL GENERAL LIABILITY __ ,� ( DAMAGE RENTED PREAIISESfEd.WiT.! L_ -- 5 CLAIMSMADE 1I OCCUR ! ;MED EXP (Any ens smsannl 5 I I tPERS' OVAL d ADV INJURY 5 _ 1 GENERAL AGGREGATE S GENL AGGREGATE LIMIT APPLIES PER: _ PRODUCTS• COMPIOPAGG 5 I___.. __ PRO- r –.. POUCY� T 1 Lac I AUTOMOBILE UABILRY � LDOMefNED SINGLE LIMIT n _. ..1..,., ......_....�_ BODILY INJURY (POf Pseeosl I DILYIe $ ANY AUTO ALL OWNED AUTOS SCHEOULEO AUTOS -" 5 _. BODILY INNRY (PoracritivnQ HIREDAUTOS 14 AUTOS ED I I P BOPSEi B ?AMAGE -- S_ S UMBRELLA LIAD OCCUR I EACHOCCURRENCE f EXCESS Me I AGGREGATE I q S DED RETENTIONS WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YfN ANY PROPRIETOWARTNEPIEXECUTWE OFFICERNUIMSER EXCLUDED) I (Mandatsryln NH) If yye4. deSCfICC ww.f DESCRIPTION OF OPERATIONSNIOw NI AI I I I i ' I WC STATU- Oki ��..LIOITU...T6L—IL - E.L. EACH ACCIDENT ! S E.L. DISEASE - EA EMPLOYE S - S E.L. DISEASE -POLICY LIMIT A I Professional Liability Y ' DPR9727742 110/20/2015) I 10/20/20161Per Claim/ $ 2,000,000 +Annual Aggregate IVi 1 I I $ DESCRIPTION OF OPERATIONS t LOCATIONS I VEHICLES (AKach ACORR 101, Addillonal A... ft Schedule, if msrs spate is m9uiradl The claims made professional liability coverage is the total aggregate limit for all claims presented within the annual policy period and is subject to a deductible. Thirty (30) days notice of caneallation is in favor of the certificate holder. City of Owasso 111 North Main Street Owasso OK 74055 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESE..��N..,TATNE 4 "aw ©1988 -2010 ACORD ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD Page 1 of i EXHIBIT C Pg. 2 of 3 sBCORC7� CERTIFICATE OF LIABILITY INSURANCE DAM CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. 03/30/2016 03!30/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(los) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the Policy, Certain policies may require an endorsement. A statement on this Certificate does not confer rights to the certificate holder In Ilou of such ondorsoment(s). PRODUCER N A NAME: Andrew Atsaves do Artex Risk Solutions, Inc. - PHONE %Bat1:._(480} 951 -0177 FAX c No: 480 951 -4266 — J- -(-- -} EAIAIL .AOORESS 8840 E. Chaparral Rd.; Suite 275 Scottsdale. AZ 85250 INSURER(5)AFFORDINGCOVERAGE NAICd _.__._. _....._ INsunAr" American Zurich insurance Company _. 4014_ 2 `1 "'- INSURED GH2 Architects, LLC INSVRCR 8: _ 3208 Boston Ave Ste 100 INSURER C: INSURERD:. Tulsa, OK 74103 s E7LSf1ENTEfY --- PREIIICEC IE ,gr:cel _.) INSURER E INSURER F: l COVERAGES CERTIFICATE NUMBER: M15OK505904808 RPVI.CIr1NNItMRPR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED 70 THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE -- II PODLISDaiEf POUCYNUMBER I pOiJCV EGF jGOIICY MMA)OrvVYY + E%P MMIDOIYYYY , LIMITS COMMERCIAL GENERAL LIABILITY I UR RENCE E i ' .1 DIA1A1$ -MADE I I I s E7LSf1ENTEfY --- PREIIICEC IE ,gr:cel _.) _. _. S -]OCCUR � � _ MED EXP LAry =a Fwnw_._�E PERSONAL B,.OV INJURY IE GENLAGGREGATE LIMIT APPLIESPER: L jE�T GENERAL AGGREGATE ( PRODUCTS COMPIOPAGG -__ POLICY LOG E I OTHER. I E AUTOMOBILE LIABILITY I (Ea accide i S BODILY INJURY (Per person) E ANY AUTO SCHEDULED AUTOS _- BODILY INJURY(PpraecaaM) E HiRE0AUT05 NON -OWNED _ AUTOS- PROPERTY DAMAGE (ParnWCaall___ UMBRELLA LIAB I OCCUR i EACH OCCURRENCE is EXCESS me ! I CLAIMS-MADE f I ( OED RETENTIONS .$ _ S WORKERS COMPENSATION + PER x LSTaTUTE f 1. AND EMPLOYERS' LIABILITY YIN I ERM_1 IS 1.000.00D A ANY PROPRIETORMARTNERt"ECUTIVE OFFICERIMEMBER EXCLUDEDY NIA WC 02 -90- 226.00 i 11111512015 08(01(2016 E.L EACH ACCIDENT (M.adamry In NMI It yes, descnbo lender EL DISEASE EA EMPLOYED S 1,000,000 I El.DISEASE- POLICY LIMIT1$ 1.000.000 DESCRIPTION OF OPERATIONS beIM' Location Coverage Period: I 11111512015 � 08101120161 I Client# 1324 -OK DESCRIPTION OF OPERATIONS I LOCATONS I VEHICLES 1ACORD 101, AddIlooal Rardaft Schedule, may he attached U mom epece a Mquhadl GH2 Architects. LLC 320 S Boston Ave Ste 100 Tulsa, OK 74103 City of Owasso SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 111 North Main Street THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Owasso, OK 74055 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACOKU Zb IZU14101) I ITS AOVKU name and logo are registered marks of ACORD EXHIBIT C Pg. 3 of 3 GH2AR -1 OP ID: SP '`lft.0 �`° CERTIFICATE OF LIABILITY INSURANCE DA031312016 03f31f2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed, if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confor rights to the certificate holder in Hoe of such endorsemont(s), PRODUCER 5727 South Lewis, Suite 420 Tulsa, OK 74105' Fred Daniel III NAM .,EAT Sa ........ jvc °N s EML' 118-582-8206 rtac. No)_918 583 -7735 _ __ setters fdands.com ADDRESS: P _ INSURERIS)PFFOROING COVERAGE I NAIC4 INSuq..A:Sentinei Insurance Compaq LTD 111000 INSURER B: Hartford Casualty 29424 -. ___. __ ..__,..,_- ____ -_ INSURER 320 Boston Ave, 320 S Boston e, Ste 100 Tulsa, OK 74103 INSURE RC: Hartford Ins Co of the Midwest ,37478 ., WSURERD: INSURER E: 1,000,00 INSURER F : X COMMERCIAL GENERAL LIABILITY I OCCUR COVERAGES CERTIFICATE NHMRER- REVlc!O!q NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _____ _ _. ILTN TYPE OF INSURANCE T3U8RT POLICY NUMUER POLICY EFF MMJpDlYYYY - P3LIDY€Xv ._____ MIM10fYYYY ___.._..______. UA1R5 GENERAL LIABILITY EACH OCCURRENCE Is 1,000,00 B X COMMERCIAL GENERAL LIABILITY I OCCUR 138SBALIF'1219 ! 07106/2016 0710612016 RENiED- PREMISES [Ea ocunbnwl I S 300,00 MEDEXP(My.. p,sorq iS 10,000 B AOV INJURY_ S 1,000,00 _ i _PERSONAL GENERAL AGGREGATE I5 _ 2,000,00 ( 1 GERL AGGREGATELIMIT APPLIES PER POLICY A{ PRO. r LOG PRODUGTS•COMPIOP AGO LS 2,000,00 is A AUTOMOBILE X LIABILITY ANYAUTO ALL OWNED SCHEDULED AUTOS NON-OWNED AUTOS ED Hit ED AUTOS AUTOS (38UECNG5941 I ` �0910112015� t 09101f2016� ' I 60MBINEO SSVGLE LIMn BODILY INJURY ft,ponoo)�E 1._000,00_ - BODILY INJURY (Perawdenp -- - --- 3 E PR ACCIDENT) PER ACCIDENT S 5 UMBRELLA LIAb I 1 OCCUR UCCVRRENCE $ EXCESS LIAB CLAIMS -MADE �EACN _._ AGGREGATE S _ —J BED FiETENT10N5 C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ONY CERPEIMBER ARTNEIE�ECuTrvEY ❑.NfAi (Mandatory In NH) II Rs, desmW vndm YY OE SCRIPTIONOFOPERATIONSbows I j I i38WECGH8853 f I 1091011201511113012015 i I i VJC STATU- Eli XI TQRY I2SI 1E�______. ELEACHACCIDEW S 1.00 0,00 1 E. L. Of EASE -EA EMPLOYEE ___.. iE -L. DISEASE POLICY UN1i - ....._.. . __, _ — 100000 _.._..� , 5 1000,00 1 I I I i DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (AMCh ACORD i". AdOlonal Remarks ScMdvlo, If...Rca is r gvlrod) City Of Owasso 111 North Main Street Owasso, OK 74055 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE All rinhlo r ... —A ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD O—T Cii#)w out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Teresa Willson Information Technology Director SUBJECT: Furnishings for New City Hall Project DATE: April 1, 2016 BACKGROUND: In 2013, the City acquired a new facility at the intersection of 76th Street North and Main Street to be remodeled and utilized as a new facility for the current City Hall. This project makes it possible for the Owasso Police Department to utilize the existing City Hall. The project is underway and nearing completion. To prepare for the move of all current City Hall Departments, many equipment and furniture needs are being addressed. City staff is planning for the purchase of office furnishings to be used in the new facility. Purchasing furniture for the new building will allow furnishings that were acquired to fit the existing spaces to remain in the building and be utilized by the police department. Most of the existing furniture is in good to excellent condition. DESCRIPTION OF FURNISHINGS: Furnishings for the new facility will include desk units, modular work stations, conference tables, bookcases, task chairs, side chairs, conference and meeting seating, and public space furnishings. Staff intends to move and utilize multiple lateral file cabinets that are currently in use at City Hall. A few additional lateral file cabinets will be needed, but the existing filing solutions will provide most of the filing needs for the various departments. This purchase request provides furnishings for More than 20 individual offices Numerous workstations in open areas 1 large conference room 2 medium conference rooms 5 small conference areas 1 large public meeting room Public spaces /waiting areas Two break room areas In evaluating furnishings, staff has taken into consideration economical solutions that are durable and should provide many years of use. The City Hall project is funded through the Capital Improvement Fund, and would be the source of funding for the furnishings as part of the project. REQUEST FOR QUOTES: Specifications have been prepared to outfit all public spaces, private offices, work spaces, conference rooms and meeting room. Sealed quotes have been requested from three vendors from Tulsa and Oklahoma City areas, and posted on the City's website. Quotes must be received by the City no later than 12:00 pm, Monday, April 4, 2016. The request for quotes requires vendors to identify any state, county, or municipal contracts they are working from, and make said contracts available for review, to ensure competitive pricing. At the time this memorandum is published, staff will not have received quotes. Therefore, staff expects to provide pricing details to the Council at the regular meeting, April 5, 2016. The furniture quotes will be unit pricing which will allow for possible quantity changes in the final contract. Therefore, this request will be for a purchase authorization in an amount not to exceed instead of a fixed amount. RECOMMENDATION: Staff will recommend Council authorize the City Manager to execute a contract for the purchase of furnishings for the new City Hall facility in an amount not to exceed. (The contract amount is estimated to be less than $250,000 and will be provided at the Council meeting.) ATTACHMENT: Furniture Request for Quotes 1 The City WiTkiout Limits. Request For Quotes The City of Owasso is requesting sealed quotes for furnishings to be installed at the new City Hall project, located at 200 S Main Street, Owasso, Oklahoma. Attached to this document are specifications and drawings to assist in the completion of a quote. The deadline to receive quotes is 12:00 pm, Monday, April 4, 2016. Quotes must be submitted in a sealed envelope addressed to City of Owasso Attn: Teresa Willson 111 N Main P.O. Box 180 Owasso, Oklahoma Quotes must include the following information: Completed pricing sheet (attached) Delivery and Installation must be Included in all prices Substitutions: City of Owasso will review product substitutions and has the right to accept or reject the substitutions. All product substitutions must meet or exceed the detailed product specifications. If quoting from an existing state, county or municipal contract, the contract number must be referenced in the submittal and documentation must be available upon request. Any questions must be sent to Teresa Willson by email, twillson @_cityofowasso.com, no later than 3:00 pm, Thursday, March 31, 2016. Answers to questions will be provided via email to all vendors. City of Owasso City Half Furniture RFP Qtty Description Net Price ExtTotaI 24 National Renegade Executive U Unit with 3602 Arc Top, 21" x 42 "W Bridge and 21" DX Credenza, and Full Pedestals, TFL Lamiaate, 87 Platinum Metallic Beam Hardware 75N2142BEFL /75N2172CLF6L/75N3672RFAIL 5 National Renegade L Unit with Arc Top 36" x 72" Single Pedestal Desk with 24!'x 42" Return, Standard TFL Laminate, Platinum Metallic Beam Hardware RR2L /75N3672DLFAIL 24 National Renegade Highback Organizer 72" x 38" H 7SN7238HBH 1 Lot (2) Haworth Unigroup Too Workstations Tag: First Floor Drawing and Specifications Attached 62 SCS -22 -OH Haworth Very Side Chair Flex back, Armless, Upholstered Seat and Back Grade A Fabric 44 M600 -2210 Haworth lmprov Side Chair Upholstered Back, Arms, Grade A Fabric 67 SCT -20 -1011 Haworth Very Conference Chair with Fixed Arm, Grade A Fabric 64 SCT -20 -7115 Haworth Very Task Chair Grade A Fabric / Mesh Back Note: Height, Width, and Depth Adjustable Arms, Back Lock, and Adjustable Lumbar Support 8 National Eloquence End Table with Laminate Top 85N2024ENLW 4 National Eloquence Guest Chair, Half Upholstered Back Grade 4 Fabric 1 National Renegade Three Drawer Lateral File with Beam Platinum Metallic Hardware / Laminate 75N2136LFM3 Page #1 Qty Description Net Price ExtTota1 6 National Renegade Two Drawer Lateral File with Beam Platinum Metallic Hardware / Laminate 7SN2136LFF2L 7 National renegade 36" W x 40" H Open Laminate Bookcase 75N3640BCOF 4 National Regengade 36" W x 68" H Open Lamiante Bookcase 7W 64eBE9P- S N 3(o(P E S CD F 6 National Eloquence One Seat Lounge Chair Grade 3 Fabric N85LA 1 National Eloquence Three Seat Lounge Grade 3 Fabric N85LC 4 National 42" x 84" W Rectangular Conference Top Wood Finish Veneer CCW4284RT2W 2 National 48" x 120" W Retangular Laminate Conference Table Top CP -S120 2 National Panel Base Kit Laminate for 120" Conference Table Top 1ON120PNKL 1 National 60" Diameter Round Conference Top Wood Veneer Finish CCW60RD2W 1 Universal Laminate Cylinder Base BP -24 4 National Panel Base for 84" Top / Laminate 1ON84PNK 5 National Laminate Cylinder Bases BP -18 Page #2 Qty Description Net Price ExtTotal 5 National 42" Dia. Lamiante Conference Table Top CP -42E 1 National 48" x 192" Conference Table Top CP -S192E 1 National 192" Top, Laminate Panel Base Kit 1ON192PNKL 1 Lot (3) Haworth Unigroup Too Workstations Tag: Second Floor Drawing and Specification Attached 1 Haworth Zody Chair with 41) Height, Width, Depth Adjustable Arms, Back Lock, and Adjustable Lumbar Grade A Fabric /Mesh Back SZT- 20- 711MA5 20 Haworth Improv Side Chair with Hard Caster Grade A Fabric M600 -2212 3 36" x 36" Laminate Planes Table with X Base TARN - 3636- LVSNXG4B Total: Please Note: Delivery and Installation must be Included in all prices Substitutions: City of Owasso will review prodcut substitutions and has the right to accept or reject the substitutions. All product substitutions must meet or exceed the detailed product specifications. Contract Award - All proposals must be quoted as "All or None" Page 93 Tuesday, March 29, 2016 9:18:31 AM haworth unigroup 2nd floor stations Item Qty. Product I I LUTS- 0042 -16UEP Adaptable, Task Light, 421n., 721n. Cord, Stl, Prismatic 2 3 ZEBA -0000 -PL Bracket,Side,For Unigroup/Too /Places 3 3 ZEBA - 0000 -PR Bracket,Side,For Unigroup/foo /Places 4 2 ZUBF- 0000 -PN Flush Mount Plate 5 3 UEFS - 1648 -PML PLACES,UniGroup,UniGroup Too,Upper Storage,48 "W,Painted Front,Panel Mount,Hinge,Locking ,TR ;,TR -;,LR 6 9 ZEBD- 1600 -PP Unigroup/Too /Places,Cntivr Bfkt,Standard,16.51n.D,Bh 7 2 ZEBD - 1600 -PL Unigroup/Too /Places,Cntivr Brkt,Standard,16.SIn.D,Lh 8 4 ZEBR - 0000 -PN Worksurface, Rear - Corner Bracket, if, Svc 9 6 WURA- 2448 -USA Worksurface, Rect,24Dx48W,Lam,Edgeband,Std Core,Notched 10 2 WURA- 2472 -USA Worksurface, Rect,24Dx72W,Lam,Edgeband,Std Core,Notched ,H- ,,HP- /aCiryol'assoki/Ilnd(Ivor unigrovpfao lynrsi/ Page 1 of 3 Item Qty. Product 11 4 WUCA- 3636- USAN44 Worksurfac e, Corner,36Dx36W,Lam,Edgeband,Std Core,Notched,24,24 ,H- :,HP -- 12 2 WURA -24A4 -USA Worksurface ,Rect,24Dx104W,Lam,Edgeband,Std Core,Notched ,H- ;,HP - -- 13 3 HTS -4816 Tackboard 481n. X 161n. fC11 „CI ” 14 5 1LPD- 0230 -SIA X Series,27.5 "H x 30 "W,Lateral File,File,Steel Drawer Front,Steel Lock Material,Attached,Ellipse Pu11,Glides ,TR- ,,TR- ,,LR- 15 2 1LPD- 0230 -Si X Series,27.5 "H x 30 "W,Lateral File,File,Steel Drawer Front,Steel Lock Material,Fmestanding,Ellipse PuII,Glides ,TR• ,,TR- ,,LR 16 4 BFM-2 -B Base Feed Module -Plug Connection 17 2 PRD -3 -B Duplex Receptacles (Box Of 6) ,TR ^ 18 2 E2PC -30 90Deg Finish Post,Painted,32In.H 19 1 E2PC -38 90Deg Finish Post,Painted,401n.H ,TR- ,,TR- ;,TR 20 1 E2PC -38-V 90Deg Finish POst,Painted,401n.H ,TR- ,,TR- ,,TR 21 1 E2PC -62 90Deg Finish POst,Painted,641n.H ltCiry"fOmswlsifiIIneR"nr- unigmu t olyonsif Page 2 Of 3 Item qty. Product 22 1 E2MN -238.8 Mono Panel,Sq Top Cap,No- Power,241n.W X 401n.H (C1),,CI1' (C1) „C1=' „TR- ;,TB--• 23 2 E2MN -430 -B Mono Panel,Sq Top Cap,NO- Power,481n.W X 3211.H (C2), Cl--, (CI) „Cl- ,,TR- ,,TR 24 1 E2MN -438 -B Mono Panel,Sq Top Cap,No- Power,481n.W X 401n.H 25 1 E2MN -462 -B Mono Panel,Sq Top Cap,No- Power,481n.W X 641n.H (CA ICI--, (C1) „Cl- ; ,TR -` „TR' 26 8 E2MP -330 -B Mono Panel,Sq Top Cap,W /Power,361n.W X 321n.H (Ci) „CI- , (CI) „C1 - ^ „TR- ,,TR 17 1 EZMP -338 -B Mono Panel,Sq Top Cap,W /Power,361n.W X 401n.H 28 3 EZMP -362 -B Mono Panel,Sq Top Cap, W /Power,361n.W X 641n.H (CI) „CI- , (C1) „CS- ,,TR- ,,TRI 24 2 E2MP -462 -B Mono Panel,Sq Top Cap, W /Power,481n.W X 641n.H (C1) „C11, (Cl) „CI jfl ,,TR-° 30 2 IPAH -24 -Si X Series ,Pedestal,Atteched,B /e/F,24” D,PtdDwFrt, Stl Lkrl,Ellipse Pull ,TR- ,,TR --, ,LR -- 31 4 JPAJ -24 -S1 X Series, Pedestal ,Attached,F /F,24 "D,PtdDmFrt, Stl Lkri,Ellipse Pull ,TR- , ,TR- , AR -^ IlCiry.fO mWA20ft.,-unigmvpiw rymaif Page 3 of Tuesday, March 19, 2016 9:15:14AM haworth unigroup 1st floor stations Item qty. Product 1 3 LOTS -0030 -16UEP Adaptable, Task light, 301n., 721n. Cord,Stl, Prismatic 2 4 LOTS -0042 -16UEP Adaptable, Task Light, 421n., 721n. Cord, Stl, Prismatic 3 1 LUTS- 0054 -16UEP Adaptable, Task Light, 541n., 721n. Cord, Stl, Prismatic 4 3 UEFS- 1636 -PML PLACES,UniGroup,UniGroup Too,Upper Storage,36 "W,Painted Front,Panel Mount,Hinge,Locking 5 4 UEFS - 1648 -PML PLACES,UniGroup,UniGroup Too,Upper Storage,48 "W,Painted Front,Panel Mount,Hinge,Locking ,TR= ,,TR- ,,LR -- 6 1 UEFS - 1672 -PML PLACES,UniGroup,UniGroup Too,Upper Storage,72"W,Painted Front,Panel Mount,Hinge,Locking ,TR- ,,TR- ,,LR -^ 7 8 WUCA- 3636 - USAN44 Worksurface, Corner,36Dx36W,Lam,Edgeband,Std Core,Notched,24,24 ,H- ;,HP - -" 8 4 WUCR -0848 - USAN44 Worksurface,Corner 90 Deg Wrap,48Dx48W,Lam,Edgeband,Std Core,Notched,24,24 ,H -^ ,HP -- 9 12 WURA - 2436 -USA Worksurface, Rect,24Dx36W,Lam,Edgeband,Std Core,Notched ,H- _HP -- 10 20 WURA - 2448 -USA Worksurface, Rect,24Dx48W,Lam,Edgeband,Std Core,Notched ,H- :,HP tlCeyor OwassotsiAi #Rao +unigmoptoo (ynx 1539681si/ Page 1 of 4 Item Qty. Product 11 14 ZEBA - 0000 -PL Bracket,Side,For Unigroup/Too /Places 12 14 ZEBA- 0000 -PR Bracket,Side,For Unigroup/Too /Places 13 30 ZEBD - 1600 -PP Unigroup/Too /Places,Cntivr Brkt,Standard,16.Sln.D,Bh 14 12 ZEBR - 0000 -PN Worksurface, Rear -Corner Bracket, if, Svc 15 4 HTB -3616 Tackboard 361n. X 161n. (CA ,CI__ 16 4 HTB -4816 Tackboard 481n. X 161n. PLC'- 17 6 BFM -2 -B Base Feed Module -Plug Connection 18 1 EFN -235 -B Unigroup Fabric Panel No -Power 241n. X 371n. (CI) „CI - „TR- ,,TR 19 2 EFN -335 -B Unigroup Fabric Panel No -Power 361n. X 371n. (Cl) „CI- , (CI) „C1='1TR- ;,TR 20 2 EFN -435 -B Unigroup Fabric Panel No -Power 481n. X 371n. (CJ)_Cl--, (Cl) „Cl- ,,TR- ,,TR -^ 21 3 FPPC -35 -B 90 Deg. Painted Finish Post 37” JR ;,TR- ,,TR -^ cuyoro» al n n� uns� a �o rY�.,s�vea„u Page 2 of Item Qty. Product 22 5 PRO -3 -B Duplex Receptacles (Box Of 6) ,TR 23 2 EFP -435 -B Unigroup Fabric Panel Power,3 Cir 332 „4 Cir 3 +1,481n. X 371n. (C1) „C2- , (Cl) „Cl- ;,TR- ,,TR -^ 24 1 PCSS -3 -B UniGroup- Straight Pan Power Connector,Pwr,3CIR,332 25 2 E2FM- 6400 -3 Top Feed Module,Panel Height 641n.-801n. ,TR- , ,TR — 26 3 E2MN -238 -B Mono Panel,Sq Top Cap,No- Power,241n.W X 401n.H (CI),,Cl ,(CI) „C1- -,,TR-,,TR 27 4 E2MN -338 -B Mono Panel,Sq Top Cap,No- Power,361n.W X 401n.H (CI) „Cl ; (C1) „C1- ;,TR- ,,TR -^ 28 4 E2MN -430 -B Mono Panel,Sq Top Cap,No- Power,481n.W X 321n.H (Cl) C1--, (CI) „CL ^ „TR ;,TR 29 10 E2MN -438 -B Mono Panel,Sq Top Cap,No- Power,481n.W X 401n.H (CI),,Cl ; (CI) „C1- , JR- ,,TR -^ 30 4 EZMN -462 -B Mono Panel,Sq Top Cap,No- Power,481n.W X 641n.H (C1) „C1 , (C1) „CI ,,TR- ,,TR 31 12 E2MP -330 -8 Mono Panel,Sq Top Cap,W /Power,361n. W X 321n.H (CI) „CI - °, (C2) „Cl - ^ „TR- ,,TR 32 12 EZMP -362 -B Mono Panel,Sq Top Cap,W /Power,361n. W X 641n.H (CI),,Cl- , (C3) „CI- ,,TR- ,,TR -- tlCityo)Owmso{sinispoor unlgmupfoo Lynx 153968rsif Page 3 of 4 Item Qty. Product 33 3 E2PC -30 90Deg Finish Post,Painted,321n.H ,T8- ";,TR- ,,TR 34 6 EZPC -38 90Deg Finish Post,Painted,401n.H ,T/?--, ,TR- , ,TR 35 4 E2PC -62 90Deg Finish Post,Painted,641n.H ,TR- ,,TR- ;,TR 36 1 E2PS38 180Deg Finish Post,Painted,401n.H ,TR- ,,TR- ,,TR 37 1 EZFM- 3200 -3 Top Feed Module,Panei Height 321n.-561n. ,TR- ,,TR 38 6 E2MP438.8 Mono Panel,Sq Top Cap,W /Power,481n.W X401n.H (0) „C7- , (CI), „Cl- ,,TR- ,,TR 39 17 1PAH -24 -S1 X Series, Pedestal ,Attached,B /B /F,24 "D,PtdDmFrt, Stl Lkrl,Ellipse Pull 40 15 1PAI -24-S1 X Series, Pedestal ,Attached,F /F,24 "D,PtdDrwFrt, Stl Lkri,Ellipse Pull A1Cityoj ow019o110&(foot unigrouptoo lynx 3539691.ff Page 4 of 4 MUM N NO I 19. o 0 11 00 00 00 el ]` [ -i L4 --01.779, -F- -P— rL-- q] p 0 0 0 City Hall First Floor Proposed Furniture Layout 2 V nbS OU! ir LLLJJJ 0011 1g) I lm�-- 0 PN r.-qq, 0 ❑❑ ❑❑ ❑ r ulb 00 aR iQ 0 0 ei ------- ...... VIR W- ut I., Li, AT 1c) C) 10 o ❑ C) ❑ (3 C) 0 0 13 a M* The City Wil ouf Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Right of Way Acquisition for the Garnett Road Improvements from East 961h Street North to East 1061h Street North DATE: April 1, 2016 BACKGROUND: City staff is currently involved in the acquisition of rights of way and easements for the Garnett Road Improvements from East 96th Street North to East 106th Street North. As a part of those acquisitions, negotiations for the purchase of land from BAK Development Enterprises, LLC, for 5,539.2 square feet of right of way, have been successfully completed. DESCRIPTION /PURCHASE PRICE: BAK Development Enterprises, LLC - The appraised value of the right of way is $7.30 per square foot, for a purchase price of $40,436. Compensation for damages and permanent easement in the amount of $9,053 was included in addition to the right of way cost, for a total offer of $49,489 (see Attachment). BAK Development counter offered in the amount of $68,200. After further discussion, BAK Development accepted the increase offer of $56,322.05 (See Attachment) - which calculates to be $8.31 per square foot for right of way and $6.23 per square foot for permanent easement. ViMoliffie Funding for this purchase is available from the Capital Improvements Fund RECOMMENDATION: Staff recommends approval to purchase right of way, easements and compensation for damages in the amount of $56,322.05 to BAK Development Enterprises, LLC. ATTACHMENTS: First Offer- BAK Development Enterprises, LLC Counter Offer - BAK Development Enterprises, LLC Second Offer and Agreement - BAK Development Enterprises, LLC Site Map OFFER LETTER Dear: BAK Develo7ment, LLC 2404 East 26" Place Tulsa, OK 74114 Project: STP-XXXX City of Owasso Parcel: 4 J /P: 30742 (oo) A road widening improvement project has been planned for construction in your area. The project will require that the City of Owasso will acquire right -of -way across the property which your own or in which you have an interest. The agent presenting this letter has explained the project and its effects upon you and your property and is malting an offer to acquire the right -of- way from you in the name of City of Owasso. Our offer is as follows: To acquire right -of -way $49.489.00 Of the amount $9,053.00 is compensation for Cost to Cure Damages. Total Offer w /damages is $49,489.00 The agent making you the offer is not authorized to change the amount. The above offer is the amount the City of Owasso has determined to be the Pair Market Value of the part of your property needed inclusive of &rrnages (if any) to your remaining property. This is a firm offer made according to statutory requirements; however, there is no prohibition against you donating the land for the right-of-way, if you wish to do so. If it is necessary for you to move any of your personal property, you will be given 90 days from the date shown below to clear the right-of-way. Your consideration of our purchase offer to buy your property will be appreciated. Yours very truly, Roger S vens, City of Owasso Public Works Director Property Rights Brochure delivered and written offer made by: Mike raddoc t, Tema Acquisition S ervices Date: �)-- r q —/ b J(` (Date Written Offer and Property Rights Brochure delivered) LPA 09/07 February 9, 2016 Bill Emery BAK Development, LLC 2404 East 26 °' Place Tulsa, OK 74114 RE: City of Owasso Road Widening Project Job No. 30742(04) North Garnett Road — Parcel 4 Dear Mr, Emery: Terra Acquisition Services is working right of way and easements for impro' ompleted on your tract and a copy of the review the copy of the documents that will be needed. Mike Craddock Terra Acquisition Services 8301 East 74th Place Tulsa, OK 74133 C793 , Z,00 t OD ,ontr' act with City of Owasso to acquire the roadway and drainage in the area. The appraisal and review have appraisal is enclosed. I also en I have included an offer letter fl om,the City of Owasso. This offer letter is based on the appraisal for a total of $49 The temporary easements needed are for the tie -it to the new driveway app- aches to be constructed with project. The temporary easements are not filed of record and state that they are only for a limited time. If this offer meets with your approval, I would request that you acknowledge with your signature below. I will need to obtain this signed letter and the enclosed W -9 so the check can be processed. It will take about three weeks in order to obtain the check: If you have any questions please feel free to contact me at the number listed above to discuss this project. S Agreed to: Sincerely, BAK Development, LLC a Mike R. Craddock Terra Acquisition Services Cc Roger Stevens, Public Works Director --A A-0b _ti =L2 Date March 14, 2016 Bill Emery BAK Development, LLC 2404 East 260' Place Tulsa, OIC 74114 RE: City of Owasso Road Widening Project Job No. 30742(04) North Garnett Road Parcel 4 Dear Ivh. Emery: I have presented your counter offer to the City of Owasso. They have instructed me to present the following offer for the needed right of way and casements for this project. The City of Owasso will increase the offer to you to the amount of $56.322.05. The temporary easements needed are for the tie -it to the new driveway approaches to be constructed with project. The temporary easements are not filled of record and state that they are only for a limited time. If this offer meets with your approval, I would request that you aclmowledge with your signature below. I will need to obtain this signed letter and the enclosed W -9 so the check can be processed. It will take about three weeks in order to obtain the check. If you have any questions please feel free to contact me at the number listed above to discuss this prej cot. Sincerely, L104 L.. Mike R. Craddock Terra Acquisition Services Cc Roger Stevens, Public Works Director Agreed to: BAK Development, LLC il �fWL�z'Q� —_3�� '2csl. Date mikeonfirst- commercial com o 918.605.1436 - 8301 East 740' Place, Tulsa, OK 74133 Garnett Rd (E 96 St N to E 106 St N) - Land Acquisition CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 03/19/16 Department Payroll Expenses Total Expenses Municipal Court 5,526.00 8,291.60 Managerial 21,346.72 30,345.91 Finance 14,122.74 22,334.20 Human Resources 8,205.55 13,585.55 Community Development 15,653.48 24,974.38 Engineering 16,080.04 24,391.77 Information Systems 13,592.18 20,831.46 Support Services 8,212.46 12,409.58 Cemetery 1,170.87 1,794.36 Police Grant Overtime 2,598.26 2,632.92 Central Dispatch 18,151.67 31,400.76 Animal Control 3,344.00 5,103.27 Emergency Preparedness 1,757.93 2,512.13 Stormwater /ROW Maint. 5,775.98 8,809.23 Park Maintenance 8,303.92 12,564.03 Culture /Recreation 4,955.88 8,136.48 Community- Senior Center 4,173.90 6,975.80 Historical Museum 654.40 734.75 Economic Development 3,367.09 4,413.65 General Fund Total 156,993.07 242,241.83 Garage Fund Total 4,687.60 7,738.24 Ambulance Fund Total 365.00 409.82 Fire Fund 37 Total 141,934.72 220,382.60 Police Fund 38 Total 132,012.22 206,455.58 Streets Fund 39 Total 8,877.87 14,887.98 Stormwater Fund 27 Total Worker's Compensation Total 8,452.27 10,121.08 Strong Neighborhoods Total 3,697.26 5,451.36 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 3131116 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL AMOUNT 21,121.53 36,054.82 37,124.80 24,008.38 85,178.89 51,077.70 13,245.38 47,902.77 315,714.27 4,013.80 2,868.00 6,881.80 1,022.01 1,022.01 HEALTHCARE SELF INSURANCE FUND TOTAL 323,618.08 T %�� 0 K L A H 0 rd A DEIARTFAN10F Eh'VV.ONMENIAI QUALITY. SCOTT A. rNDtorsoH OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY MARY Governor Executive Director G December 23, 2014 Mr. Roger Stevens, Public Works Director City of Owasso 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. WL000072140938 Oxford Glen of Owasso Potable Water Line Extension Facility No. 3002718 Dear Mr. Stevens: Enclosed is Permit No. WL000072140938 for the construction of 416 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Oxford Glen of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on December 23, 2014. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Very truly yours, d" �� /��- Qusay Kabariti, P.E. Construction Permit Section Water Quality Division QK/RC /bg Enclosure c: Rick Austin, Regional Manager, DEQ Seth Kelly, PE, RLK Engineering, Inc 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink w LJ ��.._ O K L A H O M A OEPAYVIENI OF ENVItONMENTA OJAWY MARY FALLIN SCOTT A. THOor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Executive Director Governor Permit No WL000072140939 WATER LINES PWSID No. 3002718 PERMIT TO CONSTRUCT December 23, 2014 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 416 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Oxford Glen of Owasso, located in Section 18, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved December 23, 2014. By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 5) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with Public Water Supply Construction Standards [OAC 252:626- 19 -2]. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy Ink :, nm 0 K I A H 0 M A OERARIMENI Or ENYI RONMENIAI OUAtIIY Executive Directtor or SCOTT A. THO OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY PERMIT TO CONSTRUCT MARY FALLIN Governor Permit No WL000072140938 WATER LINES PWSID No. 3002718 6) That before placing this facility into service, at least two samples of the water, taken on different days, shall be tested for bacteria to show that it is safe for drinking purposes. 7) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 8) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 9) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 10) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. Section 2 -6 -201 et. seq. For information or a copy of the GENERAL PERMIT (GP -005) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 11) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. 12) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption fields, or other sewage treatment and disposal systems. 13) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the National Sanitation Foundation and meet the appropriate commercial standards. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy Ink . n- ME. al O K L A H O M A SCOTT A. THOMPSON DEPARTMENT OF ENVIAONMENUd OUdtllY OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY MARYEALnor Executive Director Governor Permit No WL000072140938 WATER LINES PWSID No. 3002718 PERMIT TO CONSTRUCT 14) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public Water Supply Construction Standards OAC 252:626- 19- 2(8)(A) and OAC 252:626-19 - 2(8)(B), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling in accordance with Water Pollution Construction Standard OAC 252:656- 5- 4(c)(3). Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper wllh soy Ink C, lrul: L ,� , L 0 K l A H 0 M A DEPARTMENT OF ENVIRONMENTAL QUALITY SCOTT A. rrOMPSON Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY December 23, 2014 Mr. Roger Stevens, Public Works Director City of Owasso 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. SL000072140939 Oxford Glen of Owasso Sanitary Sewer Line Extension Facility No. S -21310 Dear Mr. Stevens: MARY FAIIIN Governor Enclosed is Permit No. SL000072140939 for the construction of 696 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenaces to serve the Oxford Glen of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on December 23, 2014. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. R ctfully, e , Qusay R. Kabariti, P.E. Construction Permit Section Water Quality Division QRK7RC /bg Enclosure c: Rick Austin, Regional Manager, DEQ Seth Kelly, PE, RLK Engineering, Inc 707 NORTH ROBINSON, P.O. BOX 1677, OKIAHOfM CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink C, P71, K.I.. A .H V-1 0._M A OUARLNEN7 Of ENVIRONMENTAL OOAPtY Executive Directtor or SCOTT A. THO OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY PERMIT TO CONSTRUCT December 23, 2014 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this linear feet of eight (8) inch PVC sanitary sewer line and all appurtenace s Owasso, located in Section 18, T -21 -N, R -14 -E, Tulsa County, Oklahoma, approved December 23, 2014. MARY FALLIN Governor PERMIT No. SL000072140939 SEWER LINES FACILITY No. S -21310 Tier I Permit to construct 696 to serve the Oxford Glen of in accordance with the plans By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES" (OAC 252:606) rules and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) 2) 3) 4) 5) 6) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water Pollution Control Facility Construction. That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe diameter per mile per day. That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy Ink C. CJ T %-, I RD I I I 0 K t A H 0 M A DEPARTMENT OF ENVIFONMENiAt QUALM SCOTT A. THOMPSON OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY MARY Governor Executive Director Governor PERMIT No. SL000072140939 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL PERMIT (GP -005) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That all manholes shall be constructed in accordance with the standards for Water Pollution Control Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of Environmental Quality. 13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 5- 4(c)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling, in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656 - 5-4(c)(3). 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy Ink C., GP i-• � O K L A H O M A SCOTT A. THOMPSON DEPARTMENT or ENVIRONMENTAL ouAM MARY FALLIN Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000072140939 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. Division 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 Period on recycled paper with soy ink 0 M