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HomeMy WebLinkAbout2016.03.15_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 15, 2016 The Owasso City Council met in regular session on Tuesday, March 15, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, March 11, 2016. 1. Call to Order Mayor Jeri Moberly called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Robert Miller of New Life Assembly. 3. Flag Salute Councilor Bush led the flag salute. 4. Roll Call Present Absent Mayor - Jeri Moberly None Vice- Mayor- Lyndell Dunn Councilor- Doug Bonebrake Councilor - Bill Bush Councilor -Chris Kelley A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Presentation of a Character Certificate to the Larkin Bailey Foundation Warren Lehr will recognize the Larkin Bailey Foundation for their many donations of land for various city projects. * Mayor Moberly moved Item 5 to be included in Item 23, Report from City Manager. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • March 1, 2016, Regular Meeting • March 8, 2016, Regular Meeting B. Approve claims C. Approve Disability Retirement Benefits from the City's Oklahoma Municipal Retirement Fund (OMRF) Plan for Jon Ross Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims of $465,206.71 with addendum of $722.14 for a total of $465,928.85. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 Owasso City Council March 15, 2016 Page 2 7. Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Consideration and appropriate action relating to easement closures - Keys Landing 11 (west side of 129th E Ave approximately y2 mile south of E 76th St N) Karl Fritschen presented the item recommending approval of the partial utility easement and drainage easement closure requests. There were no comments or questions from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the utility and drainage easements, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to annexation OA -16 -01 and rezoning OZ- 16-02 (11595 E 116th St N) Karl Fritschen presented the item recommending approval of OA- 16 -01, and rezoning OZ -16 -02 the subject property from AG (Agriculture) to CS (Commercial Shopping). There were no comments or questions from the audience. After discussion, Dr. Kelley moved, seconded by Mr. Dunn to approve OA- 16 -01, and rezoning OZ- 16 -02, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to a replat of the final plat for Ator Center 11 (west side of Garnett Rd, just north of E 861h St N) Karl Fritschen presented the item recommending approval of the replat of Ator Center II. There were no comments or questions from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the replat of the Final Plat of Ator Center II. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to the purchase of a phone system Andrew Neyman presented the item recommending approval of the purchase and installation of a phone system from Chickasaw Telecom, Inc. in the amount of $76,990. There were no comments or questions from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the phone system purchase and installation, as recommended YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 Owasso City Council March 15, 2016 Page 3 12. Consideration and appropriate action relating to the award of a bid for the HVAC rehabilitation for Fire Station No. 2 Mark Stuckey presented the item recommending award of the bid for the repair and rehabilitation of the HVAC system at Fire Station No. 2, to Dale and Lee's of Owasso, Oklahoma in the amount of $33,587. There were no comments or questions from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to award the bid in the amount of $33,587, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to an agreement for design and engineering services for Fire Station No, 4 Mark Stuckey presented the item recommending approval of the agreement with Williams Spurgeon Kuhl and Freshnock Architects, Inc. (WSKF) of Kansas City, Missouri for architectural design and engineering services for the Fire Station No, 4 Master Plan in the amount of $223,970, and authorization for the City Manager to execute the agreement. There were no comments or questions from the audience. After discussion, Mr. Bush moved, seconded by Mr. Dunn to approve the agreement in the amount of $223,970 with Williams Spurgeon Kuhl and Freshnock Architects, Inc., as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to an agreement for engineering services for the N Garnett Roadway Improvements Project (E 106th St N to E 116th St N) Dwayne Henderson presented the item recommending approval of an Agreement for Engineering Services for the N Garnett Roadway Improvements with McClelland Consulting Engineers, Inc., of Tulsa, Oklahoma in the amount of $360,000 and authorization for the Mayor to execute the agreement. There were no comments or questions from the audience. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve the agreement in the amount of $360,000 with McClelland Consulting Engineers, Inc., as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to an agreement with ODOT for the E 76th St N Roadway Improvements Project (Highway 169 to N 129th E Ave) Dwayne Henderson presented the item recommending approval of the Project Maintenance, Financing and Right -of -Way Agreement between the City of Owasso and the Oklahoma Department of Transportation for the 761h St N Improvement Project and authorization for the Mayor to execute the agreement. Also, recommending authorization for payment to ODOT in the amount of $320,000 for the local match requirement of 20% to pay for right -of -way and utility easements. Owasso City Council March 15, 2016 Page a There were no comments or questions from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the agreement with ODOT and payment in the amount of $320,000, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 16. Consideration and appropriate action relating to the FY 2015 -2016 Street Rehabilitation Program - Crack Sealing Earl Farris presented the item recommending approval of a purchase in the amount $250,000 for crack sealing for the Street Rehabilitation Program based on Statewide Bid Contract SW816 pricing. There were no comments or questions from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the purchase of crack sealing, as recommended per the Statewide Bid Contract SW816. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 17. Consideration and appropriate action relating to Ordinance 1073, repealing Part Seventeen (17), Utilities, Chapter Three (3), Sewer System, Section 17 -301, Sewer System, and Enacting Sections 17 -320 through 17 -335 of the Code of Ordinances of the City of Owasso, Oklahoma, establishing definitions, regulations, monitoring and penalties for the discharge of fats, oils and grease by food service establishments into the City's Wastewater Treatment Plant, and further establishing regulations for grease haulers operating within the Owasso City Limits Travis Blundell presented the item recommending approval of Ordinance 1073. One person addressed the Council. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve Ordinance 1073, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 18. Consideration and appropriate action relating to Resolution 2016 -03, establishing fees for the Industrial Wastewater Pretreatment Program and Fats, Oils and Grease (FOG) Management Program Travis Blundell presented the item recommending approval of Resolution 2016 -03. There were no comments or questions from the audience. After discussion, Mr. Bush moved, seconded by Dr. Kelley to approve Resolution 2016 -03, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 19. Consideration and appropriate action relating to Ordinance 1071, Part 17 Utilities, Chapter 3, Sewer System, of the Code of Ordinances of the City of Owasso, Oklahoma, defining designated sewer improvements and defining established sewer assessment areas Sherry Bishop presented the item recommending approval of Ordinance 1071. Owasso City Council March 15, 2016 Page 5 There were no comments or questions from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve Ordinance 1071, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 20. Consideration and appropriate action relating to Ordinance 1072, Garrett Creek - Morrow Place Sewer Improvement Assessment Area Roger Stevens presented the item recommending approval of Ordinance 1072, designating the Garrett Creek - Morrow Place Sewer Improvement Project and establishing a sewer assessment area. There were no comments or questions from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve Ordinance 1072, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 21. Consideration and appropriate action relating to a right -of -way acquisition for the Garnett Rd Improvements Project (E 96th St N and E 106% St N) Roger Stevens presented the item recommending approval to purchase right -of -way, easement and compensation for damages in the amount of $45,992 to Linda Gail Taylor and Lue Del Coleman, and authorization for payment. There were no comments or questions from the audience. After discussion, Mr. Bush moved, seconded by Dr. Kelley to approve the purchase of right -of -away and payment in the amount of $45,992, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 22. Consideration and appropriate action relating to Resolution 2016 -02, resolving the necessity of instituting and prosecuting condemnation procedures to obtain permanent right -of -way and temporary and permanent easements for the N Garnett Rd Widening Project (961h St N to 106th St N) Julie Lombardi presented the item recommending approval of Resolution 2016 -02. There were no comments or questions from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve Resolution 2016 -02, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 23. Report from City Manager Warren Lehr recognized the Larkin Bailey Foundation with character certificates for acts of benevolence for their many donations of land, approximately 250 acres, for various city projects. Mr. Lehr also announced the Owasso Economic Summit will be March 24, 2016, 10:00 am to 1:00 pm, at the Bailey Education Foundation. 24. Report from City Attorney None 25. Report from City Councilors Councilors commented on recent community events. Owasso City Council March 15, 2016 Page 6 26. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 3/5/16 • Health Care Self- Insurance Claims - dated as of 3/10/16 • Monthly Budget Status Report - February 2016 27. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 28. Adjournment Dr. Kelley moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 8:15 pm. J I berly, Mayor i1AX;P Lisa Wilson, Minute Clerk NOTE: The item relating to the PUD -16 -02 and OZ- 16 -03, Owasso Senior Living (13707 E 96`h St N), will not be heard at this meeting. It has been continued to the April 5, 2016 meeting.