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Home My WebLink About2016.05.03_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, May 3, 2016 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Election of Chair Chair Moberly 4. Election of Vice -Chair Chair RECEIVED aPR � 01016 City Clerk's nf,7 ._ 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • April 5, 2016, Regular Meeting • April 12, 2016, Regular Meeting • April 25, 2016, Special Meeting B. Approve claims 6. Consideration and appropriate action relating to items removed from the Consent Agenda 7. Report from OPWA Manager 8. Report from OPWA Att orney 9. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Reports: • Pay Period Ending Date 4/2/16 • Pay Period Ending Date 4/16/16 Monthly Budget Status Report - March 2016 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 11. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall bulletin board at 6:00 pm on Friday, April 29, 2016. Sherry Bishop, y Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 5, 2016 The Owasso Public Works Authority met in regular session on Tuesday, April 5, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hail bulletin board at 6:00 pm on Friday, April 1, 2016. 1. Call to Order Chair Jeri Moberly called the meeting to order at 9:09 pm. 2. Roll Call Present Absent Chair - Jeri Moberly None Vice- Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (Ail matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -March 15, 2016, Regular Meeting B. Approve claims Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $730,494.62. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None Owasso Public Works Authority April 5, 2016 Page 2 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report - Pay Period Ending Date 3/19/2016 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 9:10 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, April 12, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, April 12, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, April 8, 2016. Call to Order Mayor /Chair Jeri Moberly called the meeting to order at 6:05 pm. Present Absent Mayor /Chair - Jeri Moberly Councilor /Trustee - Doug Bonebroke Vice - Mayor /Vice -Chair - Lyndell Dunn Councilor /Trustee - Bill Bush Councilor /Trustee - Chris Kelley (arrived at 6:10 pm) A quorum was declared present. 2. The meeting will recess and reconvene at the Wastewater Treatment Plant, 600 S Main St to tour the facility. Following the tour, the Councilors/Trustees will return to Council Chambers, 109 N Birch, to continue meeting. The Council /Trustees recessed the meeting at 6:05pm and reconvened the meeting at 7:06 pm. Councilor Kelley arrived at 6:1 Opm and did not attend the tour. 3. Discussion relating to Community Development items A. Annexation Request OA 16 -02 - north side of E 76th St N approximately 3/, mile west of N 161$1 E Ave B. Final Plat Request - Charity Auto Sales (1 1595 E 1 16th St N) Bronce Stephenson presented each item and discussion was held. it was explained that both requests would be on the May 3, 2016 Council agenda for consideration and action. 4. Discussion relating to rate increase of golf fees Sherry Bishop presented the item and discussion was held. It was explained that a resolution would be on the May 3, 2016 OPGA agenda for consideration and action. 5. Discussion relating the FY 2017 Budget Sherry Bishop presented the item and discussion was held. It was explained that the required public hearing would be held during the June 7, 2016 Council meeting. 6. Discussion relating to City Manager contract and evaluation process and the City Attorney contract Michele Dempster presented the item and discussion was held. It was explained that an executive session would be placed on the May 10, 2016 worksession for an evaluation presentation by Greenwood Performance. It was further discussed that an executive session would be placed on the May 17, 2016 agenda to discuss the FY 2017 contract between the City and the City Attorney. Owasso City Council, OPWA & OPGA April 12, 2016 Page 2 Discussion relating to City Manager items • Monthly sales tax report • City Manager report Linda Jones presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr advised staff received notification from the City of Tulsa regarding an increase in the water rates to be effective October 1, 2016; staff continues to review quotes and furniture options for the City Hall remodel project; staff and members of the Planning Commission, City Council, and Board of Adjustment will attend an OML training on Friday, April 15, 2016; and provided an update on the City's annual free landfill day. Bronce Stephenson provided an update on the public downtown branding campaign and the Mowery development on 1 sl and Main Street. 8. City Council /Trustee comments and inquiries Councilors expressed appreciation for the Wastewater Treatment Plant Tour and the opportunity to attend the OML training on Planning Commissions and Boards of Adjustment. 9. Adjournment The meeting adjourned at 7:49 pm. Jeri Moberly, Mayor/ Chair Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF SPECIAL MEETING Monday, April 25, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Monday, April 25, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 pm on Wednesday, April 20, 2016. 1. Call to Order Mayor /Chair Jeri Moberly called the meeting to order at 8:02 am. 2. Roll Call Present Mayor /Chair -Jeri Moberly Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee - Chris Kelley A quorum was declared present. Absent Vice- Mayor /Vice- Chair - Lyndell Dunn Staff: City Manager /Authority Manager- Warren Lehr City Attorney /Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to approval of claims for the City, OPWA and OPGA Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with City claims totaling $691,183.38, OPWA claims totaling $387,392.76, and OPGA claims totaling $10,996.13. YEA: Bonebrake, Bush, Kelley, Moberly NAY: None Motion carried: 4 -0 4. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly NAY: None Motion carried 4 -0 and the meeting adjourned at 8:03 am. Jeri Moberly, Mayor /Chair Lisa Wilson, Minute Clerk Claims List 5/3/2016 Budget Unit Title Vendor Name Payable Description IPaymentAmount OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 265.90 TOTAL OPWA 265.90 OPWA ADMINISTRATION STANDLEY SYSTEMS, LLC COPIER MAINTAGREEMENT 168.08 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 13.94 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 17.39 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 158.80 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 15,416.00 TOTAL OPWA ADMINISTRATION 15,774.21 UTILITY BILLING JPMORGAN CHASE BANK SAMS CLUB- SUPPLIES 6.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 7.59 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 8.82 JPMORGAN CHASE BANK OFFICE DEPOT - CALCULATOR 80.84 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,609.92 TODD C. KIMBALL METER READER 534.60 TYRONE EUGENE DINKINS METER READER 230.40 TYRONE EUGENE DINKINS METER READER 102.15 TOTAL UTILITY BILLING 2,580.82 WATER JPMORGAN CHASE BANK HD SUPPLY -PVC CAPS 34.00 OMEGA RAIL MANAGEMENT, INC. PIPELINE ENCROACHMENT 300.00 JPMORGAN CHASE BANK DITCH WITCH - YANMAR PART 619.91 APAC - OKLAHOMA, INC. ASPHALT 235.17 OMEGA RAIL MANAGEMENT, INC. PIPELINE ENCROACHMENT 300.00 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 49.98 JPMORGAN CHASE BANK HD SUPPLY - SETTERS /SADDLES 1,388.85 JPMORGAN CHASE BANK HD SUPPLY - CLAMPS /FLANGE 337.72 JPMORGAN CHASE BANK HD SUPPLY - TAPPING SADDLE 391.92 JPMORGAN CHASE BANK HD SUPPLY -BIT 40.23 JPMORGAN CHASE BANK HD SUPPLY- SETTER/METER 1,835.91 JPMORGAN CHASE BANK HD SUPPLY -METER CANS 970.00 JPMORGAN CHASE BANK ATWOODS -SPRAY PAINT 1 7.98 TOTAL WATER 6,511.67 SPORTSPARK WATER LINE E JPMORGAN CHASE BANK GREENHILL- CRUSHER RUN 269.37 TOTAL SPORTSPARK WATERLINE EXT 269.37 WASTEWATER TREATMENT JPMORGAN CHASE BANK NCL- BOD/TSS TESTING 198.061 JPMORGAN CHASE BANK HACH - AMMONIA TESTING 232,58 JPMORGAN CHASE BANK HACH - AMMONIA TESTING 97.14 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERY BKUP 169.99 Page 1 Claims List 5/3/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount WASTEWATER TREATMENT... JPMORGAN CHASE BANK NCL- TUBING 228.47 JPMORGAN CHASE BANK OFFICE DEPOT -TAPE 25.99 JPMORGAN CHASE BANK WASTE MGMT - SLUDGE REMOVAL 2,093.42 JPMORGAN CHASE BANK WINFIELD -WEED CONTROL 456.68 JPMORGAN CHASE BANK HACH -COD SUPPLIES 97.37 JPMORGAN CHASE BANK APPLIED ENERGY -PARTS 1,460.72 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 156.32 JPMORGAN CHASE BANK QUIK SERVICES -STEEL 116.00 KTURBO USA, INC AIR FILTER 125.00 JPMORGAN CHASE BANK HOME DEPOT- HARDWARE 18.60 TOTAL WASTEWATER TREATMENT 5,476.34 WASTEWATER COLLECTION; JPMORGAN CHASE BANK LOWES -PARTS 35.52 JPMORGAN CHASE BANK HD SUPPLY- MANHOLE REPAIR 294.10 JPMORGAN CHASE BANK LOWES -LOCKS 55.92 OMEGA RAIL MANAGEMENT, INC. PIPELINE ENCROACHMENT 300.00 OMEGA RAIL MANAGEMENT, INC. PIPELINE ENCROACHMENT 300.00 JPMORGAN CHASE BANK HD SUPPLY - REPAIR MATERIAL 33.32 JPMORGAN CHASE BANK HD SUPPLY - REPAIR MATERIAL 48.80 JPMORGAN CHASE BANK CPS -LIFT STATION PARTS 71305.85 TOTAL WASTEWATER COLLECTIONS 8,373.51 REFUSE COLLECTIONS JPMORGAN CHASE BANK BUMP28UMP- GREASE 115.00 JPMORGAN CHASE BANK BUMP2BUMP -WD40 6.75 JPMORGAN CHASE BANK FASTENAL -ALL THREAD 4.69 JPMORGAN CHASE BANK BUMP2BUMP- HEADLIGHT 15.74 JPMORGAN CHASE BANK FASTENAL -BOLTS 2.22 JPMORGAN CHASE BANK AMERIFLEX - WASHER WAND 42.50 JPMORGAN CHASE BANK AMERIFLEX -HOSE 18.00 JPMORGAN CHASE BANK FLEET SVC- REPAIRS 2,118.60 JPMORGAN CHASE BANK BUMP28UMP -CARB CLEANER 3.29 JPMORGAN CHASE BANK SUMMIT TRUCK -OIL HUB CAPS 36.36 TOTAL REFUSE COLLECTIONS 2,363.15 RECYCLE CENTER ORI RECOVERY, INC USED OIL COLLECTION FEE 80.00 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 1,161.74 TOTAL RECYCLE CENTER 1,241.74 OPWA DEBT SERVICE BANCFIRST FAP -01 -0003 -U01C 6,463.43 BANCFIRST 874317019106 NOTE 35,690.09 BANCFIRST ORF -10- 0014 -CW /SANTA FE 14,375.74 BANCFIRST 800472011 /RANCH CR 25,377.32 BANCFIRST FAP -10 -0002 -U10 7,208.19 Page 2 Claims List 5/3/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount OPWA DEBT SERVICE... BANCFIRST BANCFIRST BANCFIRST BANCFIRST BANCFIRST BANCFIRST ORF -01- 0002 -L /01B ORF -99- 0008 -L/99B ORF -09- 0007- CW /09C FAP -12 -0011- L/12 -02B ORF -09 -0003- CW /09B 874320013/13 -06DW 11,939.78 3,618.14 23,361.34 31,996.57 55,960.40 28,795.97 TOTAL OPWA DEBT SERVICE 244,786.97 FUND GRAND TOTAL 287,643.6 OPWA STF DEBT SERVICE JBANCFIRST 187440500412008 100,280.00 TOTAL OPWA STF DEBT SERVICE 100,280.00 FUND GRAND TOTAL 100,280.0 OPWA GRAND TOTAL $387,923.68 Page 3 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/02/16 Department Payroll Expenses Total Expenses OPWA Administration 9,936.59 14,903.60 Utility Billing 4,734.24 8,604.68 Water 14,422.39 24,573.57 Wastewater 12,315.43 21,770.76 Wastewater Collection 7,838.99 13,182.06 Refuse 13,133.85 20,65933 Recycle Center 993.23 1,584.84 FUND TOTAL 63,374.72 105,278.84 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/16/16 Department Payroll Expenses Total Expenses OPWA Administration 10,128.16 15,101.03 Utility Billing 6,647.31 11,907.98 Water 13,705.51 23,738.06 Wastewater 12,178.43 21,608.79 Wastewater Collection $,214.73 13,608.84 Refuse 13,364.97 20,917.38 Recycle Center 984.00 1,574.54 FUND TOTAL 65,223.11 108,456.62 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2015 -2016 Budgetary Basis Statement of Revenues & Expenses As of March 31, 2016 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 391,091 $ 4,195,097 $ 5,337,700 78.59% 334,526 2,974,108 3,807,310 78.12% 146,842 1,394,125 2,027,670 68.76% 18,724 185,891 276,325 67.27% 891,183 8,749,220 11,449,005 76.42% $ (54,284) $ (650,268) $ (820,218) 79.28% (34,677) (301,383) (417,831) 72.13% (298,576) (3,319,977) (4,406,864) 75.34% (154,827) (1,405,875) (1,745,910) 80.52% (75,530) (1,245,746) (1,855,113) 67.15% (266,766) (2,627,592) (3,459,800) 75.95% (884,658) (9,550,840) (12,705,736) 75.17% 6,524 (801,620) (1,256,731) $ 618 $ 7,430 $ 20,000 37.15% 1,649 13,760 12,275 112.10% 132,450 257,401 265,735 96.86% (100,000) (300,000) (400,000) 75.00% 34,718 (21,409) (101,990) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ $ 528,960 $ 529,260 Expenditures of long -term debt (528,260) (529,260) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES - 700 - NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL- Beginning Balance WORKING CAPITAL - Ending Balance $ 41,242 $ (822,329) $ (1,358,721) 1,867,540 1,867,540 $ 1,045,211 $ 508,819