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Home My WebLink About2016.05.17_OPGA AgendaRECENED PUBLIC NOTICE OF THE MEETING OF THE MAY i a 2016 OWASSO PUBLIC GOLF AUTHORITY City Clerk's Office Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, May 17, 2016 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • May 3, 2016, Regular Meeting • May 10, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Reports: o Pay Period Ending Date 4/30/16 Monthly Budget Status Report - April 2016 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall bulletin board at 6:00 pm on Friday, May 13, 2016. ��)2 Sherry Bishop, Q* Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 3, 2016 The Owasso Public Golf Authority met in regular session on Tuesday, May 3, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, April 29, 2016. 1. Call to Order Chair Jeri Moberly called the meeting to order at 7:26 pm. 2. Roll Call Present Absent Chair -Jeri Moberly None Vice -Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Election of Chair Chair Moberly called for a nomination for the position of Chair. Mr. Bonebrake moved, seconded by Mr. Bush to nominate Mr. Dunn for Chair. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 4. Election of Vice -Chair Chair Dunn called for a nomination for the position of Vice -Chair. Ms. Moberly moved, seconded by Mr. Bonebrake to nominate Dr. Kelley for Vice -Chair. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • April 5, 2016, Regular Meeting • April 12, 2016, Regular Meeting • April 25, 2016, Special Meeting B. Approve claims Ms. Moberly moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $36,571.45. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 OPGA May 3. 2016 Page 2 6. Consideration and appropriate action relating to items removed from the Consent Agenda None 7. Consideration and appropriate action relating to Resolution 2016-01, establishing cart fees and membership rates for Bailey Ranch Golf Course to be effective on May 15, 2016 Larry Langford presented the item recommending approval of Resolution 2016-01. There were no comments from the audience. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve Resolution 2016-01, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 8. Report from OPGA Manager Mr. Lehr acknowledged recent city events. 9. Report from OPGA Attorney None 10. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 4/2/16 o Pay Period Ending Date 4/16/16 • Monthly Budget Status Report - March 2016 11. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 12. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5-0 and the meeting adjourned at 7:35 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, May 10, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday May 10, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, May 6, 2016. 1. Call to Order Mayor/Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Absent Mayor/Chair - Lyndell Dunn Vice-Mayor/Vice-Chair-Chris Kelley Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush (ar(ved at 6:25 pm) Councilor/Trustee - Jeri Moberly A quorum was declared present. 2. Discussion relating to the Festival Marketplace Concept Plan and GH2 Architects, LLC of Tulsa, Oklahoma will present concept plan. John Feary presented the item and introduced Tyler Wallace of GH2 Architects. Mr. Wallace presented a concept plan for the project and discussion was held. 3. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing personnel matters relating to the City Manager as provided for in Title 25, O.S. Section § 307(B)(1) Dr. Kelley moved, seconded by Mr. Bonebrake to enter into executive session. YEA: Bonebrake, Kelley, Moberly, Dunn NAY: None Motion carried: 4-0 At 6:15 pm, the Council, along with Julie Lombardi, Jim and Jeanine Rhea with Greenwood Performance, entered into executive session. Bill Bush arrived at 6:25 pm. At 7:24 pm, the Council returned to open session. 4. Discussion relating to Community Development items A. OA-16-03 Annexation Request - 7347 N 1 15fh E Ave B. OA-16-04 Annexation Request- 7400 N Mingo Valley Expressway C. SUP 16-01 - Charity Auto Sales - 11595 E 1 16th St N Bronce Stephenson presented each item and discussion was held. It was explained that each request would be on the May 17, 2016 Council agenda for consideration and action. 5. Discussion relating to Change Order No. 5 - 106th & Garnett Rd Intersection Improvements Project Dwayne Henderson presented the item and discussion was held. It was explained that an item would be on the May 17, 2016 Council agenda for consideration and action. 6. Discussion relating to Public Hearing and zoning approval process Julie Lombardi presented the item, along with Bronce Stephenson, and discussion was held. Owasso City Council, OPWA & OPGA May 10, 2016 Page 2 Discussion relating to Council Orientation and Review Julie Lombardi presented the item and discussion was held. It was explained that a discussion item would be listed on subsequent worksession agendas to continue reviewing Council/Trustee responsibilities and duties. 8. Discussion relating to Board & Committee Appointments Julie Stevens presented the item and discussion was held. Mayor Dunn requested Council recommendations for appointments to fill vacancies on the various boards and committees. Discussion relating to City Manager items • Resolution - Sales Tax Watchdog Committee oversight of Vision Sales Tax • Ordinance - Amending Use Tax language • Utility rate increases • FY 2017 Budget presentation • Monthly sales tax report • City Manager report Warren Lehr presented a proposed Resolution related to oversight of the Vision Recapture Sales Tax expenditures and a proposed Ordinance amending the Use Tax language. Discussion was held on both items. It was further explained that both items would be on the May 17, 2016 agenda for Council consideration and action. Linda Jones presented proposed utility rate increases and discussion was held. Mr. Lehr provided the City Council with the proposed FY 2017 operating budgets and discussion was held. Ms. Jones provided the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr advised that May 8-14 is National Economic Development Week; and May 15-21 is both National Law Enforcement Week and Public Works Week; discussed a complimentary letter received from the Owasso Chamber of Commerce regarding staff assistance with the annual Trail Days events; and Bronce Stephenson provided a summary of the INCOG GO Plan, a comprehensive regional plan for pedestrian and bicycle improvements. 10. City Council/Trustee comments and inquiries Mayor Dunn commended staff. 11. Adjournment The meeting adjourned at 9;50 pm. Lyndeil Dunn, Mayor/ Chair Juliann M. Stevens, Minute Clerk Claims List ty`rI`z4y1y Budget Unit Title Vendor Name Payable Description IPaymentAmount OPGA BGR DAILY ACCT. REIMB GOLF PETTY CASH 905.65 BGR DAILY ACCT. REIMS GOLF PETTY CASH 411.00 TOTAL OPGA 1,316.65 COURSE MAINT UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP SHOP TOWELS 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.39 VERIZON WIRELESS WIRELESS CONNECTION 40.05 AT&T CONSOLIDATED PHONE BILL 78,64 CITY GARAGE LABOR/OVERHEAD - MAY, 201 65.33 TOTAL RADIO INC RADIO SUPPLIES 47.00 TOTAL RADIO INC RADIO SUPPLIES 47.00 TOTAL RADIO INC RADIO CHARGER 80,00 HARRELUS, LLC FUNGICIDES 2,471.15 HARRELUS, LLC FUNGICIDES 577.20 BOARDTRONICS, INC. MODEM EXCHANGE 179.73 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENTS 550.00 MANTEK SAFETY SUPPLIES 204.96 ONEOK, INC OKLAHOMA NATURAL GAS INATURAL GAS USAGE 41.70 TOTAL COURSE MAINT 4,411.34 GOLFADMIN ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 192.64 AT&T CONSOLIDATED PHONE BILL 85.80 XEROX CORPORATION COPIER SERVICE 53.15 TOTAL GOLF ADMIN 331.59 6,059.5 FUND GRAND TOTAL OPGA GRAND TOTAL $6,059.58 Page 1 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/30/16 Department Payroll Expenses Total Expenses Golf Shop Operations 2,608.10 4,100.12 Cart Operations 1,742.94 1,956.98 Golf Course Operations 9,444.42 14,637.06 Food & Beverage 2,991.15 4,503.58 General & Administration 3,282.51 4,952.39 FUND TOTAL 20,069.12 30,150.13 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of April 30, 2016 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage Other Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General TOTAL OTHER REVENUES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance April 30, 2016 Month Year To -Date To -Date Percent Budget of Budget 45,785 364,839 $ 572,300 63.75% 12,503 99,709 140,000 71.22% (11,854) (79,251) (100,000) 79.25% 13,377 92,953 125,000 74.36% 16,254 118,977 189,300 62.85% (6,494) (54,178) (86,000) 63,00% 71 583 700 83,22% $ 69,643 $ 543,632 $ 841,300 64.62% $ (11,256) $ (102,381) $ (133,227) 76.85% (7,476) (89,554) (102,792) 87.12% (50,549) (508,032) (583,959) 87.00% (10,731) (96,899) (126,559) 76.56% (17,641) (171,263) (224,364) 76.33% $ (97,654) $ (968,128) $ (1,170,901) 82.687o $ (28,011) $ (424,496) $ (329,601) $ $ 250,000 $ 350,000 71.43% $ $ 250,000 $ 350,000 71.43% $ (28,011) $ (174,496) $ 20,399 $ (10,127) (3,512,420) (3,512,420) $ (3,697,043) $ (3,492,021)