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Home My WebLink About2016.05.17_OPWA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY MAY :1016 P' �jeric s Office Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, May 17, 2016 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under " Consenf' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • May 3, 2016, Regular Meeting • May 10, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 4/30/16 • Monthly Budget Status Report - April 2016 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall bulletin board at 6:00 pm on Friday, May 13, 2016. Sherry Bishop�'City Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 3, 2016 The Owasso Public Works Authority met in regular session on Tuesday, May 3, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, April 29, 2016. Call to Order Chair Jeri Moberly called the meeting to order at 7:24 pm. 2. Roll Call Present Absent Chair- Jeri Moberly None Vice - Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Election of Chair Chair Moberly called for a nomination for the position of Chair. Mr. Bonebrake moved, seconded by Dr. Kelley to nominate Mr. Dunn for Chair. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 4. Election of Vice -Chair Chair Dunn called for a nomination for the position of Vice - Chair. Mr. Bush moved, seconded by Mr. Bonebrake to nominate Dr. Kelley for Vice - Chair. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • April 5, 2016, Regular Meeting • April 12, 2016, Regular Meeting • April 25, 2016, Special Meeting B. Approve claims Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $387,923.68. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 OPWA May 3, 2016 Page 2 6. Consideration and appropriate action relating to items removed from the Consent Agenda None 7. Report from OPWA Manager None 8. Report from OPWA Attorney None 9. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: • Pay Period Ending Date 4/2/16 • Pay Period Ending Date 4/16/16 • Monthly Budget Status Report - March 2016 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 11. Adjournment Ms. Moberly moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 7:25 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, May 10, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday May 10, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, May 6, 2016. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Lyndell Dunn Vice- Mayor /Vice -Chair - Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush (arrived at 6:25 pm) Councilor /Trustee - Jeri Moberly A quorum was declared present. 2. Discussion relating to the Festival Marketplace Concept Plan and GH2 Architects, LLC of Tulsa, Oklahoma will present concept plan. John Feary presented the item and introduced Tyler Wallace of GH2 Architects. Mr. Wallace presented a concept plan for the project and discussion was held. 3. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing personnel matters relating to the City Manager as provided for in Title 25, O.S. Section § 307(B)(1) Dr. Kelley moved, seconded by Mr. Bonebrake to enter into executive session. YEA: Bonebrake, Kelley, Moberly, Dunn NAY: None Motion carried: 4 -0 At 6:15 pm, the Council, along with Julie Lombardi, Jim and Jeanine Rhea with Greenwood Performance, entered into executive session. Bill Bush arrived at 6:25 pm. At 7:24 pm, the Council returned to open session. 4. Discussion relating to Community Development items A. OA -16 -03 Annexation Request - 7347 N 1 15th E Ave B. OA -16 -04 Annexation Request - 7400 N Mingo Valley Expressway C. SUP 16 -01 -Charity Auto Sales- 11595 E 116th St N Bronce Stephenson presented each item and discussion was held. It was explained that each request would be on the May 17, 2016 Council agenda for consideration and action. 5. Discussion relating to Change Order No. 5 - 106th & Garnett Rd Intersection Improvements Project Dwayne Henderson presented the item and discussion was held. It was explained that an item would be on the May 17, 2016 Council agenda for consideration and action. 6. Discussion relating to Public Hearing and zoning approval process Julie Lombardi presented the item, along with Bronce Stephenson, and discussion was held. Owasso City Council, OPWA & OPGA May 10, 2016 Page 2 Discussion relating to Council Orientation and Review Julie Lombardi presented the item and discussion was held. It was explained that a discussion item would be listed on subsequent worksession agendas to continue reviewing Council /Trustee responsibilities and duties. 8. Discussion relating to Board & Committee Appointments Julie Stevens presented the item and discussion was held. Mayor Dunn requested Council recommendations for appointments to fill vacancies on the various boards and committees. Discussion relating to City Manager items • Resolution - Sales Tax Watchdog Committee oversight of Vision Sales Tax • Ordinance - Amending Use Tax language • Utility rate increases • FY 2017 Budget presentation • Monthly sales tax report • City Manager report Warren Lehr presented a proposed Resolution related to oversight of the Vision Recapture Sales Tax expenditures and a proposed Ordinance amending the Use Tax language. Discussion was held on both items. It was further explained that both items would be on the May 17, 2016 agenda for Council consideration and action. Linda Jones presented proposed utility rate increases and discussion was held. Mr. Lehr provided the City Council with the proposed FY 2017 operating budgets and discussion was held. Ms. Jones provided the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr advised that May 8 -14 is National Economic Development Week; and May 15 -21 is both National Law Enforcement Week and Public Works Week; discussed a complimentary letter received from the Owasso Chamber of Commerce regarding staff assistance with the annual Trail Days events; and Bronce Stephenson provided a summary of the INCOG GO Plan, a comprehensive regional plan for pedestrian and bicycle improvements. 10. City Council /Trustee comments and inquiries Mayor Dunn commended staff. 11. Adjournment The meeting adjourned at 9:50 pm. Lyndeil Dunn, Mayor/ Chair Juliann M. Stevens, Minute Clerk Claims List 5/17/2016 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA ADMINISTRATION ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 201.15 AT &T CONSOLIDATED PHONE BILL 146.51 CITY GARAGE LABOR/OVERHEAD - MAY, 201 152.41 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 37.72 UNIFIRST HOLDINGS LP UNIFORM CLEANING 34.42 UNIFIRST HOLDINGS LP UNIFORM CLEANING 63.92 UNIFIRST HOLDINGS LP UNIFORM CLEANING 36.52 TERMINIX PEST CONTROL 75.00 JPMORGAN CHASE BANK CHARACTER TRAINING 116.44 JPMORGAN CHASE BANK CHARACTER TRAINING 205.61 JPMORGAN CHASE BANK I INTERSTATE - BATTERIES 49.90 TOTAL OPWA ADMINISTRATION 1,119.60 UTILITY BILLING TODD C. KIMBALL METER READER 868.95 TYRONE EUGENE DINKINS METER READER 280.95 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,359.50 TODD C. KIMBALL METER READER 594.90 TOTAL UTILITY BILLING 3,104.30 WATER JPMORGAN CHASE BANK LOWES -ROCK 15.12 JPMORGAN CHASE BANK LOWES -ROCK 18.90 CITY OF TULSA UTILITIES WATER 91,278.62 CITY OF TULSA UTILITIES WATER 143,865.33 CITY GARAGE LABOR/OVERHEAD - MAY, 201 1,867.33 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 67.04 FLEETCOR TECHNOLOGIES FUELMAN EXP- APRIL, 2016 638.25 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.02 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.47 CITY GARAGE VEHICLE PARTS PURCH -APR 1,059.48 UNIFIRST HOLDINGS LP UNIFORM CLEANING 123.80 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.02 UNIFIRST HOLDINGS LP UNIFORM CLEANING 97.43 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.02 JPMORGAN CHASE BANK LOWES- SUPPLIES 88.98 JPMORGAN CHASE BANK HD SUPPLY -METER CANS 270.34 JPMORGAN CHASE BANK HD SUPPLY - METERS 1,129.40 JPMORGAN CHASE BANK HD SUPPLY -METER CAN 79.13 JPMORGAN CHASE BANK HD SUPPLY -METER REGISTERS 618.00 JPMORGAN CHASE BANK HD SUPPLY -METER CAN 88.19 CITY OF TULSA DEPT OF FINANCE LAB SERVICES -APRIL 2016 500.00 JPMORGAN CHASE BANK YELLOWHOUSE- WINDOW 345.10 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.60 JPMORGAN CHASE BANK BROWN FARMSSOD 57.50 JPMORGAN CHASE BANK IBROWN FARMSSOD 35.00 Page 1 Claims List 5/17/2016 Budget Unit Title Vendor Name Payable Description IPayment Amount TOTAL WATER 242,514.07 WASTEWATER TREATMENT JPMORGAN CHASE BANK TULCO -OIL 1,488.65 JPMORGAN CHASE BANK DALE AND LEES -AC REPAIR 965.50 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 1,380.96 JPMORGAN CHASE BANK GREEN COUNTRY - TESTING 100.00 JPMORGAN CHASE BANK NCL OF WISC -LAB SUPPLIES 286.18 JPMORGAN CHASE BANK STND SPPLY - WEEDEATER LINE 5631 JPMORGAN CHASE BANK FORT BEND SERV- POLYMER 2,788.00 JPMORGAN CHASE BANK FORT BEND SERV- POLYMER 1,422.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 60.94 UNIFIRST HOLDINGS LP UNIFORM CLEANING 97.43 UNIFIRST HOLDINGS LP UNIFORM CLEANING 75.84 UNIFIRST HOLDINGS LP UNIFORM CLEANING 57.01 UNIFIRST HOLDINGS LP UNIFORM CLEANING 123.80 CITY GARAGE VEHICLE PARTS PURCH -APR 11.97 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.47 FLEETCOR TECHNOLOGIES FUELMAN EXP- APRIL, 2016 331.61 CITY GARAGE LABORIOVERHEAD - MAY, 201 937.75 JPMORGAN CHASE BANK TERMINEX -PEST CONTROL 66.00 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK HACH CO -LAB SUPPLIES 199.79 AT &T 1CONSOLIDATED PHONE BILL 64.35 TOTAL WASTEWATER TREATMENT 10,649.66 WASTEWATER COLLECTION! ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 176.17 JPMORGAN CHASE BANK MAXWELL SPPLY - SAFETY VEST 42.12 JPMORGAN CHASE BANK LOWES- REPAIR PARTS 81.40 JPMORGAN CHASE BANK ATWOODS-SEALER/WIPES 12.98 JPMORGAN CHASE BANK ATWOODS -GRASS SEED 69.98 CITY GARAGE LABOR/OVERHEAD - MAY, 201 1,355.91 FLEETCOR TECHNOLOGIES FUELMAN EXP - APRIL, 2016 396.51 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 153.75 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.47 VERIZON WIRELESS WIRELESS CONNECTION 80.04 CITY GARAGE VEHICLE PARTS PURCH -APR 56.27 UNIFIRST HOLDINGS LP UNIFORM CLEANING 123.80 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.85 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.85 UNIFIRST HOLDINGS LP UNIFORM CLEANING 97.43 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.85 JPMORGAN CHASE BANK LOWES -TOOLS 58.96 JPMORGAN CHASE BANK WALMARTSUPPLIES 10.61 JPMORGAN CHASE BANK JHD SUPPLY - REPAIR 117.65 Page 2 Claims List 5/17/2016 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER COLLECTION! JPMORGAN CHASE BANK HD SUPPLY - REPAIR 124.00 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 470.22 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 168.56 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 287.90 JPMORGAN CHASE BANK BROWN FARMS-SOD 95.00 JPMORGAN CHASE BANK HD SUPPLY - REPAIR MATERIAL 170.00 TOTAL WASTEWATER COLLECTIONS 4,342.28 REFUSE COLLECTIONS COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,562.14 JPMORGAN CHASE BANK KIMS INTL -CYL RETURN LINE 75.10 CINTAS CORPORATION FIRSTAID SUPPLIES 75.71 JPMORGAN CHASE BANK WASTE MGMT - TIPPING FEES 3,730.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 UNIFIRST HOLDINGS LP UNIFORM CLEANING 97.43 UNIFIRST HOLDINGS LP UNIFORM CLEANING 38.16 UNIFIRST HOLDINGS LP UNIFORM CLEANING 123.82 CITY GARAGE VEHICLE PARTS PURCH -APR 529.65 VERIZON WIRELESS WIRELESS CONNECTION 29.65 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 UNIFIRST HOLDINGS LP UNIFORM CLEANING 55.47 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 1,208.48 FLEETCOR TECHNOLOGIES FUELMAN EXP- APRIL, 2016 2,841.87 COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,813.73 CITY GARAGE LABOR/OVERHEAD - MAY, 201 6,488.33 JPMORGAN CHASE BANK BUMP213UMP -FLOOR DRY 137.25 JPMORGAN CHASE BANK OLD DOMINION -BROOM 991.41 AT &T 1CONSOLIDATED PHONE BILL 10.72 TOTAL REFUSE COLLECTIONS 27,912.34 RECYCLE CENTER AT &T CONSOLIDATED PHONE BILL 10.72 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 1,469.36 CITY GARAGE LABORIOVERHEAD - MAY, 201 427.08 UNIFIRST HOLDINGS LP UNIFORM CLEANING 8.01 UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.05 CITY GARAGE VEHICLE PARTS PURCH -APR 196.70 UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.05 UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.05 TOTAL RECYCLE CENTER 2,145.02 291,787.1 FUND GRAND TOTAL OPWA GRAND TOTAL $291,787.19 Page 3 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04130/16 Department Payroll Expenses Total Expenses OPWA Administration 9,936.59 14,876.21 Utility Billing 5,529.60 10,205.76 Water 13,480.55 23,446.83 Wastewater 11, 887.21 21,258.85 Wastewater Collection 7,827.57 13,164.56 Refuse 11,788.81 18,659.37 Recycle Center 984.00 1,573.06 FUND TOTAL 61,434.33 103,184.64 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2015 -2016 Budgetary Basis Statement of Revenues & Expenses As of April 30, 2016 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 393,781 $ 4,588,877 $ 5,337,700 85.97% 321,958 3,296,066 3,807,310 86.57% 148,794 1,542,919 2,027,670 76.09% 19,217 205,108 276,325 74.23% 883,750 9,632,970 11,449,005 84.14% $ (50,677) $ (700,945) $ (820,218) 85.46% (33,611) (334,994) (417,831) 80.17% (285,143) (3,605,119) (4,406,864) 81.81% (129,253) (1,535,128) (1,745,910) 87.93% (80,015) (1,325,760) (1,855,113) 71.47% (272,220) (2,899,813) (3,459,800) 83.81% (850,919) (10,401,759) (12,705,736) 81.87% 32,831 (768,789) (1,256,731) $ 590 $ 8,020 $ 20,000 40.10% 4,070 17,830 12,275 145.25% - 257,401 265,735 96.86% - (300,000) (400,000) 75.00% 4,660 (16,749) (101,990) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ $ 528,960 $ 529,260 Expenditures of long -term debt (528,260) (529,260) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES 700 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance $ 37,491 $ (784,838) $ (1,358,721) $ (613,641) 1,867,540 1,867,540 $ 469,061 $ 508,819