HomeMy WebLinkAbout2016.05.17_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED
OWASSO CITY COUNCIL
MAY 1 14 1) �(y
Council Chambers, s h, Owasso, Central
109 N Birch, City Clerk's Office
Regular Meeting
Tuesday, May 17, 2016 - 6:30 pm
1. Call to Order
Mayor Lyndell Dunn
2. Invocation
Student Pastor Rueben Herrin of Friendship Baptist Church
3. Flag Salute
4. Roll Call
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matt ers listed under "Consent' are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• May 3, 2016, Regular Meeting
• May 10, 2016, Regular Meeting
B. Approve claims
C. Approve Ordinance 1077, annexing property located on the north side of E 761h St N
approximately 3/. miles west of N 161st E Ave (OA -16 -02)
D. Declare a 1977 Chevrolet C30 1 -Ton Flat Bed as surplus to the needs of the City of
Owasso and approve its disposal via online auction
E. Accept the following tracts of land from the Larkin Bailey Foundation
• A tract of land located at the NE corner of E 961h St N & N Mingo Rd
• A tract of land located to the east of McCarty Park
• A tract of land to the SE of McCarty Park, extending to E 761h St N
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to Ordinance 1078, annexing property
located at 7347 N 1151h E Ave (OA- 16 -03)
Bronce Stephenson
Staff recommends approval of Ordinance 1078, annexing property located at 7347 N 1 151h E
Ave and applying the current county zoning of IL (Industrial Light) and RE (Residential Estate).
B. Consideration and appropriate action relating to Ordinance 1079, annexing property
located at 7400 N Mingo Valley Expressway (OA- 16 -04)
Bronce Stephenson
Staff recommends approval of Ordinance 1079, annexing property located at 7400 N Mingo
Valley Expressway and applying the current county zoning of IL (industrial Light).
Owasso City Council
May 17, 2016
Page 2
9. Consideration and appropriate action relating to Specific Use Permit (SUP- 16 -01), Charity
Auto Sales located at 11595 E 1161h St N
Bronce Stephenson
Staff recommends approval of the Specific Use Permit with the following conditions:
• An 8 -foot tall opaque screening fence be required adjacent to the residential
properties abutting the subject property on the north and east boundaries. The
fence shall be double- sided;
• The only allowable signage shall be a 4 -foot tall monument sign or signage on the
face of the building;
• Additional mature landscaping be required abutting the residential properties;
• Full brick fagade be required on the southern and western building elevations;
• No additional signage, flags, balloons;
• Hours of operation be restricted to 7:00 am to 8:00 pm;
• Non - essential lot lighting be turned off from 8:00 pm to 7:00 am;
e At least four planters be required along the building frontage; and
• Awnings required above each of the doorways facing south.
10. Consideration and appropriate action relating to Change Order No. 5 - 1061h & Garnett Rd
Intersection Improvements
Dwayne Henderson
Staff recommends approval of Change Order No. 5 in the amount of $52,358.67.
11. Consideration and appropriate action relating to an agreement for land acquisition services
for the 761h St N improvements Project right -of -way
Dwayne Henderson
Staff recommends approval of a Right -of -Way Consultant Agreement with Meshek and
Associates for the 76m St N (US Hwy 169 to N 1291h E Ave) project in the amount of $208,350
($166,680 is the responsibility of ODOT and $41,670 is the responsibility of the City of Owasso)
and authorization of the Mayor to execute the agreement.
12. Consideration and appropriate action relating to the international. Association of firefighters
((AFF) contract
Michele Dempster
Staff recommends approval of the 2016 -2017 contract between the City of Owasso and the
International Association of Firefighters Local #2789, and authorization for the Mayor to
execute the contract.
13. Consideration and appropriate action relating to Ordinance 1080, changing the use tax rate
levied to a rate equal to the sales tax
Sherry Bishop
Staff recommends approval of Ordinance 1080.
14. Consideration and appropriate action relating to Resolution 2016 -06, designating the
Citizens' Sales Tax Watchdog Committee to provide oversight for the Vision for Owasso sales
tax funds
Sherry Bishop
Staff recommends approval of Resolution 2016 -06.
'Owasso City Council
May 17, 2016
Page 3
15. Presentation of a the proposed FY 2016 -2017 annual operating budget
Warren Lehr
16. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing the annual employment evaluation and personnel matters of the City
Attorney, such executive session provided for in Title 25, O.S. Section § 307(B)(1)
Mayor Dunn
The City Council will meet in executive session to discuss an employment contract with the
City Attorney.
17. Consideration and appropriate action relating to a a request for an executive session for the
purpose of discussing the annual employment evaluation and personnel matters of the City
Manager, such executive session provided for in Title 25, O.S. Section § 307(B)(1)
Mayor Dunn
The City Council will meet in executive session to discuss an employment contract with the
City Manager.
18. Consideration and appropriate action relating to a request for an executive session for
purposes of discussing confidential communications between the City Council and the City
Attorney concerning potential litigation as provided for in Title 25, O.S. Section § 307(B)(4)
Julie Lombardi
19. Consideration and appropriate action relating to Resolution 2016 -05, resolving the necessity
of instituting and prosecuting condemnation procedures to obtain permanent right -of -way
and temporary and permanent easements for the N Garnett Rd Widening Project (961h St N to
1061h St N)
Julie Lombardi
Staff recommends approval of Resolution 2016 -05.
20. Report from City Manager
21. Report from City Attorney
22. Report from City Councilors
23. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 4/30/2016
• Health Care Self- Insurance Claims - dated as of 5/12/16
• Monthly Budget Status Report - April 2016
24. New Business (New Business is any Item of business which could not have been foreseen at
the time of posting of the agenda)
Owasso City Councii
May 17, 2016
Page 4
25. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall
bulletin board at 6:00 pm on Friday, May 13, 2016.
Atuwj- 6v
Sherry Bist(6p, City Clerk
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, May 3, 2016
The Owasso City Council met in regular session on Tuesday, May 3, 2016, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and
the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6 :00
pm on Friday, April 29, 2016.
1. Call to Order
Mayor Jeri Moberly called the meeting to order at 6:30 pm.
2. Oath of office
Councilor Doug Bonebrake took the oath of office, administered by City Attorney, Julie
Lombardi, and offered comments.
3. Invocation
The invocation was offered by Father Chris Waters of Anglican Church of Saint Paul.
Councilor Bush led the flag salute
4. Roll Call
Present Absent
Mayor Jeri Moberly None
Vice - Mayor - Lyndell Dunn
Councilor- Doug Bonebrake
Councilor -Bill Bush
Councilor- Chris Kelley
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of the Character Trait of Sincerity
Michele Dempster, HR Director and Character Council Member, presented the
Character Trait of Sincerity for the month of May.
6. Election of Mayor
Mayor Moberly called for a nomination for the position of Mayor. Mr. Bush moved,
seconded by Mr. Bonebrake to nominate Mr. Dunn for Mayor.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
7. Election of Vice -Mayor
Mayor Dunn called for a nomination for the position of Vice - Mayor. Ms. Moberly moved,
seconded by Mr. Bush to nominate Dr. Kelley for Vice - Mayor.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5-0
Owasso City Council
May 3, 2016
Page 2
B. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (Ail matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an
Item from the Consent Agenda by request. A motion to adopt the Consent Agenda Is
non - debatable.)
A. Approve minutes:
• April 5, 2016, Regular Meeting
• April 12, 2016, Regular Meeting
• April 25, 2016, Special Meeting
B. Approve claims
C. Approve Ordinance 1076, enacting Council approval (April 5, 2016) closing to
the public use a portion of a utility easement located in the east half of the
southwest quarter (E /2, SW 14) of Section 9, Township 21 North, Range 14 East
of the Indian Base Meridian, Tulsa County, State of Oklahoma (Rejoice
Christian School)
D. Approve Deferred Retirement Benefits from the City's Oklahoma Municipal
Retirement Fund (OkMRF) Plan for Sandra Vossen
E. Accept the donation from Allstate Insurance Foundation and approve a
budget amendment in the Fire Department, Half -Penny Sales Tax Fund,
increasing the estimated revenue and the appropriation for expenditures by
$1,000
Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Consent Agenda with
claims totaling $67,297.86 and addendum total of $304.40.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5-0
9. Consideration and appropriate action relating to items removed from the Consent
Agenda
None
10. Consideration and appropriate action relating to the final plat for Charity Auto Sales
located at 11595 E 116th St N
Bronce Stephenson presented the item recommending approval of the final Plat for
Charity Auto Sales, with the addition of a mutual access easement located along the
western property boundary, with location to be determined by staff upon review of site
plan.
There were no comments from the audience. After discussion, Mr. Bush moved,
seconded by Ms. Moberly to approve the Final Plat of Charity Auto Sales, as
recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to annexation OA -16 -02 for property
located on the north side of E 761h St N approximately' /4 mile west of N 161st E Ave
Bronce Stephenson presented the item recommending approval of OA- 16-02.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to approve OA -16 -02, as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Owasso city Council
May 3, 2016
Page 3
Motion carried: 5 -0
12. Consideration and appropriate action relating to a right -of -way acquisition for the
Garnett Rd Improvements Project (E 96th St N to E 106th St N)
Roger Stevens presented the item recommending approval to purchase right -of -way,
easement and compensation for damages in the amount of $47,652 to Gahlib AI- Kazaz,
and $63,972 to Thomas and Ernestine Sanders, and authorization for payment.
There were no comments from the audience. After discussion, Mr. Bush moved,
seconded by Mr. Bonebrake to approve the purchase of right -of way and authorize
payment in the amount of $47,652 to Gahlib AI -Kazaz and $63,972 to Thomas and
Ernestine Sanders, as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
13. Consideration and appropriate action relating to an amendment to the Tulsa County
Inter -local Agreement Intersection Improvements for engineering design services (E
116th St N to N 129th E Ave)
Dwayne Henderson presented the item recommending an amendment to the Inter -local
Agreement with Tulsa County for engineering design services at the intersection of East
116th Street North and North 129th East Avenue and authorizing the City Manager to
execute an agreement and authorizing an additional payment to Tulsa County for
$14,995.50.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Dr. Kelley to approve the Inter -local Agreement with Tulsa County,
authorize the City Manager to execute the agreement, and authorize an additional
payment to Tulsa County for $14,995.50, as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
14. Report from City Manager
Roger Stevens presented the Monthly Public Works Project Status Report.
Mr. Lehr acknowledged recent city events.
15. Report from City Attorney
None
16. Report from City Councilors
Councilors commented on recent community events.
17. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Reports:
• Pay Period Ending Date 4/2/16
• Pay Period Ending Date 4/16/16
• Health Care Self- Insurance Claims - dated as of 4/19/16 and 4/27/16
• Monthly Budget Status Report - March 2016
• DEQ Permit No. SL000072160172 for the construction of 4,032 linear feet of
eight (8) inch PVC sanitary sewer line and all appurtenances to serve the
City of Owasso, Tulsa County, Oklahoma
Owasso City Council
May 3, 2016
Page 4
• DEQ Permit No. WL000072 1 60 1 73 for the construction of 2,062 linear feet of
eight (8) inch PVC, 1,980 linear feet of six (6) PVC, 1,184 linear feet of four
(4) inch PVC potable water line and all appurtenances to serve the City
of Owasso, Tulsa County, Oklahoma
18. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda)
None
19. Adjournment
Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried 5-0 and the meeting adjourned at 7:23 pm.
Lyndell Dunn, Mayor
Lisa Wilson, Minute Clerk
OWASSO CITY COUNCIL, OPWA & OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, May 10, 2016
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday May 10, 2016, in the Council Chambers at Old Central, 109
N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the
office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday. May 6,
2016.
1. Call to Order
Mayor /Chair Lyndeli Dunn called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair- Lyndell Dunn
Vice - Mayor /Vice- Chair - Chris Kelley
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Bill Bush (arrived at 6:25 pm)
Councilor /Trustee - Jeri Moberly
A quorum was declared present.
2. Discussion relating to the Festival Marketplace Concept Plan and GH2 Architects, LLC of
Tulsa, Oklahoma Will present concept plan.
John Feary presented the item and introduced Tyler Wallace of GH2 Architects. Mr. Wallace
presented a concept plan for the project and discussion was held.
3. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing personnel matters relating to the City Manager as provided for in Title
25, O.S. Section § 307(B)(1)
Dr. Kelley moved, seconded by Mr. Bonebrake to enter into executive session.
YEA: Bonebroke, Kelley, Moberly, Dunn
NAY: None
Motion carried: 4-0
At 6:15 pm, the Council, along with Julie Lombardi, Jim and Jeanine Rhea with Greenwood
Performance, entered into executive session. Bill Bush arrived at 6:25 pm. At 7:24 pm, the
Council returned to open session.
4. Discussion relating to Community Development items
A. OA -16 -03 Annexation Request - 7347 N 1151h E Ave
B. OA -16 -04 Annexation Request- 7400 N Mingo Valley Expressway
C. SUP 16 -01 - Charity Auto Sales- 11595 E 116 +h St N
Bronce Stephenson presented each item and discussion was held. It was explained that
each request would be on the May 17, 2016 Council agenda for consideration and action.
S. Discussion relating to Change Order No. 5 - 106% & Garnett Rd Intersection Improvements
Project
Dwayne Henderson presented the item and discussion was held. It was explained that an
item would be on the May 17, 2016 Council agenda for consideration and action.
6. Discussion relating to Public Hearing and zoning approval process
Julie Lombardi presented the item, along with Bronce Stephenson, and discussion was held.
Owasso City Council, OPWA & OPGA
May 10, 2016
Page 2
Discussion relating to Council Orientation and Review
Julie Lombardi presented the item and discussion was held. it was explained that a
discussion item would be listed on subsequent worksession agendas to continue reviewing
Council/Trustee responsibilities and duties.
B. Discussion relating to Board & Committee Appointments
Julie Stevens presented the item and discussion was held. Mayor Dunn requested Council
recommendations for appointments to fill vacancies on the various boards and committees.
9. Discussion relating to City Manager items
• Resolution - Sales Tax Watchdog Committee oversight of Vision Sales Tax
• Ordinance - Amending Use Tax language
• Utility rate increases
• FY 2017 Budget presentation
• Monthly sales tax report
• City Manager report
Warren Lehr presented a proposed Resolution related to oversight of the Vision Recapture
Sales Tax expenditures and a proposed Ordinance amending the Use Tax language.
Discussion was held on both items. It was further explained that both items would be on the
May 17, 2016 agenda for Council consideration and action. Linda Jones presented
proposed utility rate increases and discussion was held. Mr. Lehr provided the City Council
with the proposed FY 2017 operating budgets and discussion was held. Ms. Jones provided
the monthly sales tax report and discussion was held. Under the City Manager Report, Mr.
Lehr advised that May 8 -14 is National Economic Development Week; and May 15 -21 is both
National Law Enforcement Week and Public Works Week; discussed a complimentary letter
received from the Owasso Chamber of Commerce regarding staff assistance with the
annual Trail Days events; and Bronce Stephenson provided a summary of the INCOG GO
Plan, a comprehensive regional plan for pedestrian and bicycle improvements.
10. City Council /Trustee comments and inquiries
Mayor Dunn commended staff.
11. Adjournment
The meeting adjourned at 9:50 pm.
Lyndell Dunn, Mayor/ Chair
Juliann M. Stevens, Minute Clerk
Claims List
5/17/2016
Budget Unit Title
Vendor Name
Payable Description
PaymentAmouni
GENERAL
AEP /PSO
STREET LIGHTS
7.05
TREASURER PETTY CASH
OC REFUNDITHE ROCK CHURCH
100.00
TREASURER PETTY CASH
OC REFUND/ROCHA
100.00
TREASURER PETTY CASH
CC REFUNDIPOHLMAN
50.00
TREASURER PETTY CASH
CC REFUNDIHOWARD
50.00
TOTAL GENERAL 307.05
MANAGERIAL
TREASURER PETTY CASH
MEETING EXPENSE
18.40
TREASURER PETTY CASH
MEETING EXPENSE
11.20
JPMORGAN CHASE BANK
OWASSO CHAMBER - LUNCHEON
15.00
JPMORGAN CHASE BANK
OWASSO CHAMBER - LUNCHEON
15.00
JPMORGAN CHASE BANK
OWASSO CHAMBER- LUNCHEON
20.00
CITY GARAGE
LABOR/OVERHEAD - MAY, 201
44.75
JPMORGAN CHASE BANK
TRAVEL EXPENSE REFUND
-33.35
FLEETCOR TECHNOLOGIES IFUELMAN
EXP- APRIL, 2016
37.03
TOTAL MANAGERIAL 128.03
FINANCE
FLEETCOR TECHNOLOGIES
FUELMAN EXP - APRIL, 2016
16.24
JPMORGAN CHASE BANK
ADMIRAL EXPRESS -TONER
89.99
CITY GARAGE
LABOR/OVERHEAD - MAY, 201
44.75
JPMORGAN CHASE BANK
KIPLINGER- SUBSCRIPTION
153.99
CHELSEA STUDIE
TUITION REIMBURSEMENT
545.82
TREASURER PETTY CASH
MILEAGE REIMBIROSS
16.20
TOTAL FINANCE 868.99
HUMAN RESOURCES
AMERICANCHECKED, INCATTN: BILLING
PRE - EMPLOYMENT BACKGROUND
460.40
TULSA EMERGENCY MEDICAL CENTER
PRE EMPLOYMENT DRUG TEST
390.00
TULSA EMERGENCY MEDICAL CENTER
RANDOM DRUG TESTING
605.00
GREENWOOD PERFORMANCE SYSTEMS INC
CM EVALUATION
2,800.00
INTERNATIONAL PUBLIC MGMT ASSOCIATI
MEMBERSHIP DUES
149.00
MCAFEE & TAFT
LEGAL - GENERAL MATTER
168.00
FLEETCOR TECHNOLOGIES
FUELMAN EXP- APRIL, 2016
10.71
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
4.59
JPMORGAN CHASE BANK
1OFFICE DEPOT-SUPPLIES
18.55
TOTAL HUMAN RESOURCES 4,606.25
HR - CHARACTER INITIATIVE 1,17A ORGAN CHASE BANK ISAV ON- CHARACTER BANNERS 160.00
TOTAL HR- CHARACTER INITIATIVE 160.00
GENERAL GOVERNMENT
TULSA COUNTY ELECTION BOARD
ELECTION EXPENSE
4,490.94
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES- DENTON
6,615.70
RONALD D. CATES, ATTORNEY AT LAW
LEGAL SERVICES
435.66
Page 1
Claims List
5/17/2016
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
GENERAL GOVERNMENT... JPMORGAN
CHASE BANK
ADMIRAL EXPRESSSUPPLIES
28.99
CINTAS CORPORATION
CARPET CLEANING SERVICES
7122
TULSA COFFEE SERVICE INC
CITY HALL COFFEE SERVICE
64.87
TULSA COUNTY CLERK
FILING FEES
53.00
RICOH USA, INC
COPIER SERVICES
199.49
AT &T
CONSOLIDATED PHONE BILL
546.59
MCAFEE & TAFT
LEGAL- GENERAL MATTER
3,524.20
MCAFEE & TAFT
LEGAL- GENERAL MATTER
24.00
MCAFEE & TAFT
LEGAL- GENERAL MATTER
216.00
MAILROOM FINANCE INC
POSTAGE
1,000.W"
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
502.41
JPMORGAN CHASE BANK JAMER
WASTE- REFUSE SERVICE
144.93
TOTAL GENERAL GOVERNMENT 17,918.00
COMMUNITY DEVELOPMENT
JPMORGAN CHASE BANK
ACADEMY -BOOTS
69.99
JPMORGAN CHASE BANK
AMAZON- PLANNING BOOKS
594.44
FELKINS ENTERPRISES, LLC
LABELS
100.00
M. B. BICKERSTAFF
CODE ENFORCEMENT MOWING
150.00
OWASSO LAWN CARE
CODE ENFORCEMENT MOWING
250.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
300.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
150.00
M. B. BICKERSTAFF
DEBRIS REMOVE -CODE ENFORC
100.00
-
FELKINS ENTERPRISES, LLC
LABELS
145.00
VERIZON WIRELESS
WIRELESS CONNECTION
155.56
M. B. BICKERSTAFF
CODE ENFORCEMENT MOWING
150.00
OWASSO LAWN CARE
CODE ENFORCEMENT MOWING
350.00
MIDTOWN TREE SERVICE
DEBRIS REMOVAL
2,500.00
MIDTOWN TREE SERVICE
DEBRIS REMOVAL
1,500.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
300.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
400.00
CITY GARAGE
LABOR/OVERHEAD - MAY, 201
467.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
73.85
FLEETCOR TECHNOLOGIES
IFUELMAN EXP- APRIL, 2016
1 336.75
TOTAL COMMUNITY DEVELOPMENT 8,092.59
ENGINEERING
FLEETCOR TECHNOLOGIES
FUELMAN EXP- APRIL, 2016
47.91
CITY GARAGE -
LABOR/OVERHEAD - MAY, 201
341.41
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
JPMORGAN CHASE BANK
HOME DEPOT-SUPPLIES
49.36
JPMORGAN CHASE BANK
MAXWELL SPPLYSAFETY VEST
8.42
JPMORGAN CHASE BANK
INTERSTATE - BATTERY
18.70
Page 2
Claims List
5/17/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
TOTAL ENGINEERING 554.13
INFORMATION TECHNOLOGY
JPMORGAN CHASE BANK
COX -CITY INTERNET
1,350.00
VERIZON WIRELESS
WIRELESS CONNECTION
149.68
JPMORGAN CHASE BANK
METROLINE -PHONE SYSTEM
2,844.76
JPMORGAN CHASE BANK
TRITON DATA - PHONES
945.00
JPMORGAN CHASE BANK
AMAZON-SECURITY CAMERA
203.08
JPMORGAN CHASE BANK
GODADDY - DOMAIN FEE
12.42
CITY GARAGE
LABORIOVERHEAD - MAY, 201
81.86
JPMORGAN CHASE BANK
AMAZON -USB MODEM
16.99
AV CAPTURE ALL, INC.
AUDIO HOSTING
2,388.00
TOTAL INFORMATION TECHNOLOGY 7,991.79
SUPPORT SERVICES
CITY GARAGE
VEHICLE PARTS PURCH -APR
42.00
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - APRIL, 2
32.42
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC WORKER FEES -APRIL
870.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
FLEETCOR TECHNOLOGIES
FUELMANEXP - APRIL, 2016
98.29
CITY GARAGE
LABOR/OVERHEAD - MAY, 201
795.83
AT &T
CONSOLIDATED PHONE BILL
20.26
JPMORGAN CHASE BANK
MAC SYSTEMS - INSPECTIONS
1,102.66
JPMORGAN CHASE BANK
LOCKE SUPPLY -BULBS
95.23
JPMORGAN CHASE BANK
LOCKE SUPPLY-SUPPLIES
1.91
JPMORGAN CHASE BANK
JOHNSTONE THERMOSTAT
890.17
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JPMORGAN CHASE BANK
MURPHY SANITARY-SOAP
58.44
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
2.89
JPMORGAN CHASE BANK
IHOBBY LOBBY -FRAME
49.83
TOTAL SUPPORT SERVICES 4,125.88
CEMETERY
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
44.93
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
11.96
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
11.96
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
11.96
OWASSO TOP SOIL
DIRT
65.00
FLEETCOR TECHNOLOGIES
FUELMAN EXP -APRIL, 2016
103.88
TOTAL CEMETERY 249.69
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
AMAZON-SUPPLIES
27.70
JPMORGAN CHASE BANK
RANDY JOHNSON- REPAIRS
200.00
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
17.99
JPMORGAN CHASE BANK
QUEENSBORO- UNIFORMS
923.05
Page 3
Claims List
5117/2016
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
POLICE COMMUNICATIONS... JPMORGAN
CHASE BANK
AMAZON-SUPPLIES
59.99
JPMORGAN
CHASE BANK
SAMS CLUB-SUPPLIES
106.10
JPMORGAN CHASE BANK
WALMART - PRISONER BOARD
160.00
JPMORGAN CHASE BANK
JONES SCHOOL-SUPPLIES
25.15
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEANING
44.25
DEPARTMENT OF PUBLIC SAFETY
OLETS USER FEE
450.00
TOTAL POLICE COMMUNICATIONS 2,014.23
ANIMAL CONTROL
ANNE K. KARN
STERILIZATION SERVICES
180.00
JPMORGAN CHASE BANK
HOME DEPOT -AC BUILDINGS
32.47
VERIZON WIRELESS
WIRELESS CONNECTION
80.02
JPMORGAN CHASE BANK
VET MEDICAL- LICENSE RENEW
42.75
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEANING
45.15
JPMORGAN CHASE BANK
MIDWEST VET-SUPPLIES
126.78
JPMORGAN CHASE BANK
WALMARTSUPPLIES
182.06
JPMORGAN CHASE BANK
OREILLY -PARTS
47.43
CITY GARAGE
LABORIOVERHEAD - MAY, 201
184.75
JPMORGAN CHASE BANK
BYOD- GROOMING
40.00
JPMORGAN CHASE BANK
HOME DEPOT -AC BUILDINGS
73.04
AT &T
CONSOLIDATED PHONE BILL
24.73
FLEETCOR TECHNOLOGIES
FUELMAN EXP - APRIL, 2016
81.94
JPMORGAN CHASE BANK
MED VET-SUPPLIES
132.50
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - APRIL, 2
17.04
JPMORGAN CHASE BANK
IVET MEDICAL- LICENSE RENEW
42.75
TOTAL ANIMAL CONTROL 1,333.41
EMERGENCY PREPAREDNES
JPMORGAN CHASE BANK
TOTAL RADIO -MAINT CONTRAC
6,312.00
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL-STORM SIREN
31.43
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL-STORM SIREN
27.16
-
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL-STORM SIREN
31.61
AT &T
CONSOLIDATED PHONE BILL
14.00
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
4.77
TOTAL EMERGENCY PREPAREDNESS 6,450.62
STORMWATER
JPMORGAN CHASE BANK
QUALITY TIRE -TIRES
80.00
JPMORGAN CHASE BANK
EBAY -FEES
52.00
JPMORGAN CHASE BANK -
FASTENAL- FASTENERIWASHERS
52.22
JPMORGAN CHASE BANK
QUALITY TIRE -TIRES
117.50
JPMORGAN CHASE BANK
P &K EQUIPMENT-SUPPLIES
40.74
JPMORGAN CHASE BANK
ATWOODS- HOSESIFITTINGS
22.33
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
123.80
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
55A
Page 4
Claims List
5/17/2016
Budget Unit Title
Vendor Name
Payable Description Payment
Amount
STORMWATER...
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
97.43
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
20.31
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
20.31
VERIZON WIRELESS
WIRELESS CONNECTION
149.68
JPMORGAN
CHASE BANK
OREILLY- BATTERY CABLE
8.16
JPMORGAN
CHASE BANK
OREILLY- CHAINSAW FILE
3.99
JPMORGAN CHASE BANK
YELLOWHOUSE- SEALS /0 RINGS
405.74
SPIRIT LANDSCAPE MANAGEMENT LLC
MONTHLY LANDSCAPE MAINT
410.00
SPIRIT LANDSCAPE MANAGEMENT LLC
MONTHLY LANDSCAPE MAIN
216.25
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
20.31
JPMORGAN CHASE BANK
ATWOODSSUPPLIES
64.83
JPMORGAN CHASE BANK
ATWOODS- CLAMPSIFITTINGS
9.32
CITY GARAGE
LABORIOVERHEAD - MAY, 201
2,162.58
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - APRIL, 2
230.18
JPMORGAN CHASE BANK
P &K EQUIP- CHAINSAW CHAINS
104.78
JPMORGAN CHASE BANK
P &K EQUIP- REPAIR PARTS
38.56
CITY GARAGE
VEHICLE PARTS PURCH -APR
428.69
JPMORGAN CHASE BANK
STARLITE TRAILERS- BUMPER
70.00
JPMORGAN CHASE BANK
STND SPPLY -EDGER BLADES
62.50
FLEETCOR TECHNOLOGIES IFUELMAN
EXP- APRIL, 2016
555.95
TOTAL -STORMWATER 5,623.61
PARKS
FLEETCOR TECHNOLOGIES
FUELMAN EXP- APRIL, 2016
478.15
CITY GARAGE
VEHICLE PARTS PURCH - APR
1,056.98
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
21.55
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
21.55
PROTECTION ONE ALARM MONITORING INC
ALARM SERVICE
34.99
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - APRIL, 2
10.92
CITY GARAGE
LABORIOVERHEAD - MAY, 201
963.33
AT &T
CONSOLIDATED PHONE BILL
21.45
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE
142.75
OWASSO TOP SOIL
DIRT
225.00
OLEN MASINGALE
APRIL MOWING
1,720.00
FREDRICK COSTIN JR
APRIL MOWING -ATOR PARK
180.00
MILES J. MARLAR
TUITION REIMBURSEMENT
885.00
FREDRICK COSTIN JR
APRIL MOWING - VETERANS
165.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
56.02
FREDRICK COSTIN JR
APRIL MOWING -SKATE PARK
180.00
FREDRICK COSTIN JR
IAPRIL MOWING- RAYOLA PARK
516.00
TOTAL PARKS 6,708.3
COMMUNITY CENTER
JPMORGAN CHASE BANK
AMAZON -DOOR LOCK
46.48
1JPMORGAN CHASE BANK
QUIT BUGGIN' -PEST CONTROL
95.00
Page 5
Claims List
5/17/2016
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
COMMUNITY CENTER...
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
103.96
JPMORGAN CHASE BANK
AMAZON -DOOR LOCK
46.48
JPMORGAN CHASE BANK
AMAZON -USB ADAPTOR
7.99
JPMORGAN CHASE BANK
BEST BUY -FANS
114.95
JPMORGAN CHASE BANK
WALMARTSUPPLIES
207.23
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
8.94
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
113.31
KMBAV
AIV LABOR
120.00
GRAND GATEWAY EGO. DEV. ASSC.
MARCH SENIOR FARES
314.00
JPMORGAN CHASE BANK
TUCKER JAN'L- SUPPLIES
286.45
JPMORGAN CHASE BANK
AMAZON-SERVING TRAYS
41.99
JPMORGAN CHASE BANK
AMAZON-SERVING TRAYS
41.99
JPMORGAN CHASE BANK
AMAZON-SUPPLIES
52.47
AT &T
CONSOLIDATED PHONE BILL
38.73
JPMORGAN CHASE BANK
HOBBY LOBBY-SUPPLIES
36.95
JPMORGAN CHASE BANK
WALMART- SUPPLIES
49.89
JPMORGAN CHASE BANK
AMAZON-SUPPLIES
16.91
JPMORGAN CHASE BANK
AMAZON-SUPPLIES
84.10
JPMORGAN CHASE BANK
WALMART- SUPPLIES
152.58
JPMORGAN CHASE BANK
SAM$ CLUB-SUPPLIES
52.22
JPMORGAN CHASE BANK JLOWESSUPPLIES
64.13
TOTAL COMMUNITY CENTER 2,096.75
HISTORICAL MUSEUM
AT &T
IONEOK,
CONSOLIDATED PHONE BILL
14.00
INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
46.30
TOTAL HISTORICAL MUSEUM 60.30
ECONOMIC DEV
TREASURER PETTY CASH
MILEAGE REIMBILEVO
137.94
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
CITY GARAGE
LABORIOVERHEAD - MAY, 201
74.66
JPMORGAN CHASE BANK
WEBSCRIBBLE- HOSTING
19.99
TOTAL ECONOMIC DEV 262.24
FUND GRAND TOTAL 69,551.9
AMBULANCE SERVICE
GARY MORGAN
AMBULANCE REFUND
15.39
WANDA SC07T
AMBULANCE REFUND
225.00
MICHAEL GRIFFITH
AMBULANCE REFUND
853.40
JUDY AERY
AMBULANCE REFUND
660.87
TOTAL AMBULANCE SERVICE 1,754.66
AMBULANCE JPMORGAN CHASE BANK
NAIL REG EMT- RECERT
20.00
Page 6
Claims List
5/17/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
AMBULANCE...
JPMORGAN CHASE BANK
BOUND TREE MED- RETURN
-17.60
JPMORGAN CHASE BANK
NAT'L REG EMT - RECERT
20.00
JPMORGAN CHASE BANK
NAT'L REG EMT - RECERT
20.00
CITY GARAGE
VEHICLE PARTS PURCH -APR
95.77
FLEETCOR TECHNOLOGIES
FUELMANEXP- APRIL, 2016
1,348.02
CITY GARAGE
LABOR/OVERHEAD - MAY, 201
761.08
EXCELLANCE, INC
VEHICLE REPAIRS
795.74
VERIZON WIRELESS
WIRELESS CONNECTION
238.63
JPMORGAN CHASE BANK
TRAINING EXPENSE
80.00
MEDICLAIMS INC
BILLING SERVICES
10,009.59
JPMORGAN CHASE BANK
NAT'L REG EMT - RECERT
20.00
JPMORGAN CHASE BANK
DELL - BATTERY
67.49
JPMORGAN CHASE BANK IBOUND
TREE MEDSUPPLIES
209.80
TOTAL AMBULANCE 13,668.52
FUND GRAND TOTAL 15,423.1
E911 COMMUNICATIONS
JPM0 GAN CHASE BANK
TOTAL RADIO - MAINT CONTRAC
410.00
MOTOROLA SOLUTIONS, INC
IR SITE MAINT TOWER
2,016.01
AT &T
E911 MAPPING FEE - MAY 16
355.35
AT &T
CONSOLIDATED PHONE BILL
626.80
TOTAL E911 COMMUNICATIONS 3,408.16
FUND GRAND TOTAL 3,408.1
CEMETERY - CEMETERY JPMORGAN CHASE BANK ISNUG COT HARDWARE - CHAINS 3,548.40
TOTAL CEMETERY - CEMETERY 3,548.40
FUND GRAND TOTAL 3,548.4
HOTEL TAX -ECON DEV
JPMORGAN CHASE BANK
LODGING EXPENSE 753.42
IJPMORGAN CHASE BANK
LODGING EXPENSE 753.42
TOTAL HOTEL TAX - ECON DEV 1,506.84
STRONG NEIGHBORHOODS
CITY GARAGE
LABOR/OVERHEAD - MAY, 201
67.16
JPMORGAN CHASE BANK
MEETING EXPENSE
21.20
JPMORGAN CHASE BANK
ANCHOR PAINT -PAINT
242.36
JPMORGAN CHASE BANK
AMAZON- MONITOR
194.44
JPMORGAN CHASE BANK
AMAZON - COMPUTER MOUSE
33.99
JPMORGAN CHASE BANK
AMAZON-SPEAKERS
58.26
TOTAL .STRONG NEIGHBORHOODS 617.41
Page 7
Claims List
5/17/2016
Budget Unit Title
Vendor Name
Payable Description IPaymentWnount
FUND GRAND TOTAL 2,124.2
STORMWATER- STORMWATE
MESHEK &ASSOCIATES, P.L.C.
ENGINEERING SERVICES
4,722.50
JACQUELYN BROOKE KONONCHUK
CONSULTING SERVICES
2,718.30
JPMORGAN CHASE BANK
LOWES- FORMING SUPPLIES
43.38
JPMORGAN CHASE BANK
BROWN FARMS-SOD
190.00
JPMORGAN CHASE BANK
BROWN FARMS-SOD
95.00
JPMORGAN CHASE BANK
BROWN FARMS-SOD
95.00
JPMORGAN CHASE BANK
BROWN FARMS-SOD
95.00
JPMORGAN CHASE BANK
BROWN FARMS-SOD
95.00
VERIZON WIRELESS
WIRELESS CONNECTION
2.60
OWASSO TOP SOIL
DIRT
260.00
TWIN CITIES READY MIX, INC
CONCRETE
216.00
TWIN CITIES READY MIX, INC
CONCRETE
384.00
JPMORGAN CHASE BANK JIND
NETWORK -WIFI UNIT
903.20
TOTAL STORMWATER- STORMWATER 9,819.98
LAKERIDGE /CNTRL DRAIN IM
GEODECA, LLC
SURVEYING SERVICES
2,200.00
MESHEK &ASSOCIATES, P.L.C.
ENGINEERING SERVICES
2,400.00
TOTAL LAKERIDGEICNTRL DRAIN IMP 4,600.00
FUND GRAND TOTAL 14,419.9
76THIMAIN INTERSECT IMP MCCLELLAND CONSULTING ENGINEERS INC JENGINEERING SERVICES 7,800.00
TOTAL 76THIMAIN INTERSECT IMP 7,800.00
RAYOLA SPLASH PAD EXPAN PDG, INC. IRAYOLA SPLASH PAD EXPAND 1,100.00
TOTAL RAYOLASPLASH PAD EXPANS 1,100.00
FEATURE SPLASH PAD jPDG, INC. - FEATURE SPLASH PAD 5,800.00
TOTAL FEATURE SPLASH PAD 51800.00
FUND GRAND TOTAL 14,700.0
SALES TAX FUND -FIRE
JPMORGAN CHASE BANK
ROUGE FITNESS - EQUIPMENT
23.54
JPMORGAN CHASE BANK
SPORTSMITH- EQUIPMENT
390.00
JPMORGAN CHASE BANK
ATWOODS- EQUIPMENT
209.94
JPMORGAN CHASE BANK
ATWOODS - EQUIPMENT
34.99
SPECIAL OPS UNIFORMS, INC
UNIFORM
1,187.93
SPECIAL OPS UNIFORMS, INC
UNIFORM
1,781.18
BAILEY EVENT CENTER, INC.
TRAINING EXPENSE
300.00
GLENDA G. WALLACE
1UNIFORMS
1 55.00
Page 8
Claims List
5/17/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SALES TAX FUND - FIRE...
JON'S MID AMERICA FIRE APPARATUS
VEHICLE REPAIR
165.71
JPMORGAN CHASE BANK
WALMART- EQUIPMENT
3.94
VERIZON WIRELESS
WIRELESS CONNECTION
708.43
JPMORGAN CHASE BANK
ACADEMY-EQUIPMENT
26.97
JPMORGAN CHASE BANK
LOWES- EQUIPMENT
11.98
JPMORGAN CHASE BANK
LOWES - EQUIPMENT
4.56
JPMORGAN CHASE BANK
ADVANCE AUTO- SUPPLIES
11.03
JPMORGAN CHASE BANK
OREILLYSUPPLIES
38.94
JPMORGAN CHASE BANK
OREILLYSUPPLIES
38.38
JPMORGAN CHASE BANK
OREILLYSUPPLIES
3.99
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
15.00
JPMORGAN CHASE BANK
LOWESSUPPLIES
15.96
JPMORGAN CHASE BANK
VINTAGE TRAILER-SUPPLIES
25.48
JPMORGAN CHASE BANK
SUPPLYWORKS- SUPPLIES
90.54
JPMORGAN CHASE BANK
NORTHERN SAFETY - RETURN
-50.98
JPMORGAN CHASE BANK
ROGUE FITNESS - RETURN
- 123.50
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
498.71
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - APRIL, 2
48.64
CITY GARAGE
VEHICLE PARTS PURCH -APR
53.22
WILLIAMS, SPURGEON, KUHL &
ENGINEERING SERVICES
7,254.67
JPMORGAN CHASE BANK
AIR CLEANING TECH- REPAIR
286.50
CITY GARAGE
LABORIOVERHEAD - MAY, 201
3,264.16
DAVID W NICHOLS
VEHICLE RESCUE JACKS
5,302.79
DALE & LEES SERVICE, INC
HVAC REPLACEMENT
33,587.00
FLEETCOR TECHNOLOGIES
FUELMAN EXP- APRIL, 2016
1,478.79
JPMORGAN CHASE BANK
SHERWIN WILLIAMS -PAINT
26.23
JPMORGAN CHASE BANK
LOWESSUPPLIES
5.97
JPMORGAN CHASE BANK
ACADEMY -VEH EQUIPMENT
41.97
JPMORGAN CHASE BANK
AW DIRECT-SUPPLIES
26.78
JPMORGAN CHASE BANK
AMAZON -PPE
160.05
AT &T
CONSOLIDATED PHONE BILL
168.56
JPMORGAN CHASE BANK
MEETING EXPENSE
47.37
JPMORGAN CHASE BANK
VOSS LIGHTING- BALLASTS
264.12
JPMORGAN CHASE BANK
EQUIPMENT ONE- RENTAL
194.93
JPMORGAN CHASE BANK
LIGHTING INC - BALLASTS
1,513.45
JPMORGAN CHASE BANK
HD SUPPLY-SUPPLIES
31.90
JPMORGAN CHASE BANK
TRAINING EXPENSE
33.33
JPMORGAN CHASE BANK
TRAINING EXPENSE
33.76
JPMORGAN CHASE BANK
TRAINING EXPENSE
8.44
JPMORGAN CHASE BANK
CONRAD FIRE - TRANSDUCER
303.07
JPMORGAN CHASE BANK
TRACE ANALYTICS -TEST KIT
332.00
JPMORGAN CHASE BANK
ROGUE FITNESS - EQUIPMENT
3,672.64
JPMORGAN CHASE BANK
SAFE KIDS - TRAINING
85.00
JPMORGAN CHASE BANK
MEETING EXPENSE
65.72
Page 9
Claims List
5/17/2016
Budget Unit Title
Vendor Name
Payable Description jPaymentAmount
SALES TAX FUND - FIRE...
JPMORGAN CHASE BANK
WALMART- SUPPLIES
10.02
JPMORGAN CHASE BANK
WALMARTSUPPLIES
46.51
JPMORGAN CHASE BANK
INTERSTATE -VEH SUPPLIES
113.75
JPMORGAN CHASE BANK
AMAZON- FURNITURE
260.99
BIG POPPY'S UNIFORMS &APPAREL
UNIFORM
774.00
JPMORGAN CHASE BANK
APDSUPPLIES
48.79
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
96.75
JPMORGAN CHASE BANK
TRAINING EXPENSE
9.84
JPMORGAN CHASE BANK
TRAINING EXPENSE
9.06
JPMORGAN CHASE BANK
INDUSTRIAL TRUCK- REPAIR
1,209.55
JPMORGAN CHASE BANK
MOTOROLA -RADIO REPAIR
393.00
TOTAL SALES TAX FUND -FIRE 66,731,04
FUND GRAND TOTAL 66,731.0
SALES TAX FUND - POLICE
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
28.26
JPMORGAN CHASE BANK
WALMART- SUPPLIES
29.64
JPMORGAN CHASE BANK
WALMARTSUPPLIES
2.50
JPMORGAN CHASE BANK
DICK'S- SUPPLIES
62.78
TREASURER PETTY CASH
VEHICLE TAG
37.50
TREASURER PETTY CASH
VEHICLE TAG
37.50
JPMORGAN CHASE BANK
USPS- POSTAGE
34.20
JPMORGAN CHASE BANK
USPS - SHIPPING
12.30
JPMORGAN CHASE BANK
BROWNELLS- SUPPLIES
171.89
JPMORGAN CHASE BANK
ELITE K9- SUPPLIES
77.92
JPMORGAN CHASE BANK
SAMS CLUB - SUPPLIES
62.32
AT &T
CONSOLIDATED PHONE BILL
539.09
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
47.98
JPMORGAN CHASE BANK
AMAZON - LAPTOP ADAPTER
256.44
JPMORGAN CHASE BANK
ACADEMY - UNIFORM ITEMS
24.99
JPMORGAN CHASE BANK
RAY ALLEN MFG - SUPPLIES
52.59
JPMORGAN CHASE BANK
AMAZON- UNIFORM ITEMS
14.91
JPMORGAN CHASE BANK
US PATRIOT - UNIFORM
52.85
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
73.94
CITY GARAGE
LABORIOVERHEAD - MAY, 201
9,694.41
JOHN VANCE MOTORS, INC
DODGE RAM 1500
25,646.00
JOHN VANCE MOTORS, INC
DODGE RAM 1500
25,646.00
FLEETCOR TECHNOLOGIES
FUELMAN EXP- APRIL, 2016
5,961.48
CITY GARAGE
VEHICLE PARTS PURCH -APR
1,219.45
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - APRIL, 2
3.96
JPMORGAN CHASE BANK
UNITED TACTICAL-SUPPLIES
453.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
176.03
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
79.18
JPMORGAN CHASE BANK
ITASER INTLSUPPLIES
237.33
Page 10
Claims List
5/17/2016
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
SALES TAX FUND - POLICE...
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEANING
1,422.25
JPMORGAN CHASE BANK
TRAVEL EXPENSE
18.43
JPMORGAN CHASE BANK
TRAINING EXPENSE
315.00
VERIZON WIRELESS
WIRELESS CONNECTION
687.67
RGR SECURITY SOLUTIONS, LLC
DVR SUPPLIES
37.00
RGR SECURITY SOLUTIONS, LLC
DVR LABOR
90.00
JPMORGAN CHASE BANK
TOUGHWORLD- LAPTOPS
6,675.00
JPMORGAN CHASE BANK
AMAZON -HARD DRIVES
200.25
JPMORGAN CHASE BANK
VIEVUSTRAIGHT SHOOTER
250.00
JPMORGAN CHASE BANK
CODE ZERO- VEHICLE EQUIP
500.00
OWASSO FOP LODGE #149 POLICE DEPT ILEGAL
DEFENSE FY16
185.50
TOTAL SALES TAX FUND - POLICE 83,117.54
FUND GRAND TOTAL 83,117.5
SALES TAX FUND - STREETS
TWIN CITIES READY MIX, INC
CONCRETE
144.00
.
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
VERIZON WIRELESS
WIRELESS CONNECTION
80.02
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
53.99
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
55.47
TULSACOUNTY SOCC
SIGNS
1,342.00
TULSA WORLD
BID ADVERTISEMENT
65.19
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - APRIL, 2
261.25
CITY GARAGE
VEHICLE PARTS PURCH -APR
110.28
TWIN CITIES READY MIX, INC
CONCRETE
205.00
JPMORGAN CHASE BANK
HD SUPPLY -PIPE
1,070.40
CITY GARAGE
LABORIOVERHEAD - MAY, 201
2,534.66
FLEETCOR TECHNOLOGIES
FUELMAN EXP- APRIL, 2016
285.39
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
53.99
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
97.43
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
53.99
AEPIPSO
STREET LIGHTS
5,658.87
APAC-OKLAHOMA, INC.
ASPHALT
160.29
TWIN CITIES READY MIX, INC
CONCRETE
14400
TULSAASPHALT, LLC
ASPHALT
265.20
TWIN CITIES READY MIX, INC
CONCRETE
2,349.00
VERDIGRIS VALLEY ELECTRIC COOP.
CHAMPIONS STREET LIGHTING
36.66
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
11.45
JPMORGAN CHASE BANK
ATWOODS -TIRES
2516
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
123.80
JPMORGAN CHASE BANK
DUNHAM$ ASPHALT -PATCH
153.60
JPMORGAN CHASE BANK
LOWESSUPPLIES
20.64
Page 11
Claims List
5/17/2016
Budget Unit Title
Vendor Name
Payable Description jPaymentAmoun
i
TOTAL SALES TAX FUND-STREETS 16,875.33
FUND GRAND TOTAL 16,875.3
CI - FBO BUILDING jBKL INCORPORATED JARcHiTErTuRAUENGINEERING 2,450.00
TOTAL CI - FBO BUILDING 2,450.00
CI - E 76TH ST WIDENING JEAGLE ENVIRONMENTAL CONSULTING, INC JENVIRONMENTAL SURVEY 3,200.00
TOTAL CI - E 76TH ST WIDENING 3,200.00
GARNETT RD WIDE 106TH -11 JMCCLE=NSULTING ENGINEERS INC JENGINEERING SERVICES 13,450.00
TOTAL GARNETT RD WIDE 106TH -116 13,450.00
1061145TH INTERSECT IMP POE, LTD ENGINEERING SERVICES 3,835.00
TOTAL 1061145TH INTERSECT IMP 3,835.00
FUND GRAND TOTAL 22,935.0
CITY GARAGE
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
AT &T
CONSOLIDATED PHONE BILL
2433
JPMORGAN CHASE BANK
SUMMIT TRUCK- BREAKSIDRUMS
1,802.08
JPMORGAN CHASE BANK
CLASSIC CHEVY- MIRRORS
335.86
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
JPMORGAN CHASE BANK
SUMMIT TRUCK -CORE RETURN
- 960.00
JPMORGAN CHASE BANK
TULSA CLEANING-SOAP
235.00
JPMORGAN CHASE BANK
HESSELBEIN TIRE -TIRES
382.40
JPMORGAN CHASE BANK
HESSELBEIN TIRE -TIRES
571.40
JPMORGAN CHASE BANK
AMERIFLEX - HYDRAULIC LINES
175.80
ONEOK, INC OKLAHOMA NATURAL GAS
INATURAL GAS USAGE
154.50
TOTAL CITY GARAGE
2,785.85
FUND GRAND TOTAL 2,785.8
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
371.00
CITY OF OWASSO IMPRESTACCOUNT
WORKERS COMP CLAIMS
1,295.00
UNITED SAFETY & CLAIMS INC
UNITED SAFETY CLAIMS
1,658.33
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
8,293.79
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
14,257.27
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
38,296.52
CITY OF OWASSO IMPRESTACCOUNT
WORKERS COMP CLAIMS
371.00
Page 12
Claims List
5/17/2016
Budget Unit Title
I Vendor Name
Payable Description
IPaymentAmount
TOTAL WORKERS' COMP SELF -INS
64,542.91
FUND GRAND TOTAL
64,542.91
CITY GRAND TOTAL
$3$03163.54
Page 13
Claims List Addendum
17- May -16
Budget Unit Title I Vendor Name Payable Description i Payment Amount
Home Depot Gift Card Grant; CC approved 8/5/14 ($3,000)
Total Strong Neighborhoods
Q, \CIAIMS tlA\Claims list Addendum-Home Depot Grant
15
W
OTI,�eCily it, Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L, Stephenson, MPA
Director of Community Development
SUBJECT: Ordinance 1077 - Annexation (OA 16 -02)
DATE: May13, 2016
BACKGROUND:
The City of Owasso received an application for the annexation case OA 16-()2 for a tract of land
approximately 140 acres in size located on the north side of E 761h St N approximately' /. miles
west of N 161 st E Ave.
CITY COUNCIL:
On May 3, 2016, City Council considered this item and voted unanimously to approve the
annexation request OA 16 -02. Said action will bring the subject tract into the corporate limits of
the City of Owasso with an assigned zoning of AG (Agriculture).
This ordinance affirms the action taken by the City Council.
RECOMMENDATION:
Staff recommends approval of Ordinance 1077.
ATTACHMENT:
Ordinance 1077
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1077
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO,
OKLAHOMA, ADDITIONAL LANDS AND TERRITORY AS REFERENCED IN ANNEXATION
CASE OA -16 -02 OF PROPERTY LOCATED IN THE SOUTHWEST QUARTER OF SECTION
TWENTY -SEVEN (27), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14)
EAST OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA,
ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM
AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE
REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE
CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS
RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND
ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS
PART OF WARD FIVE OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE,
AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH.
WHEREAS, public hearings have been held regarding the request for annexation of the
property herein described, and
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Annexation Committee, the Owasso Planning Commission and all statements for or against the
requested annexation of the property referenced in application OA- 16 -02.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT TO WIT:
A tract of land located in the Southwest Quarter (SW /4) of Section Twenty -seven
(27) of Township Twenty -one (21) North and Range Fourteen (14) East of the
Indian Base and Meridian (I.B. &M.), according to the U.S. Government Survey,
thereof, Rogers County, State of Oklahoma; being more particularly described as
follows:
Commencing at the SW comer of the SW /4 of Sec.27, T -21 -N, R -14 -E, I.B. &M.;
Thence N 88 043'46" E a distance of 662.58 feet to the Point of Beginning being
the SE corner of the W/2 of the SW /4 of said SW /4; Thence N Ol °11'25" W a
distance of 1318.80 feet to the NE corner of said W/2 SW /4 SW /4; Thence S
88 042'25" W a distance of 662.31 feet to the NW corner of said W/2 SW /4 SW /4;
Thence N 01010'42" W a distance of 1318.54 feet to the NW corner of said SW /4;
Thence N 88 041'03" E a distance of 2648.15 feet to the NE comer of said SW /4;
Thence S O1 °13'32" E a distance of 2639.15 feet to the SE corner of said SW /4;
Thence S 88 043'46" W a distance of 1987.74 feet to the Point of Beginning, and
containing 140.391 acres, more or less.
be, and the same is hereby annexed to, made a part of, and added to the City
of Owasso, Oklahoma, and the corporate limits thereof be and are hereby
extended to include the above described territory and real estate and the same
is hereby zoned AG (AGRICULTURAL) District
Section 1. That from and after the passage and publication of this Ordinance, the
real estate and territory described above shall be a part of the City of Owasso, Oklahoma, and
in Ward Five thereof, and all persons residing therein, and all property situated thereon, shall be
and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the
City of Owasso, Oklahoma, in all respects and particulars.
Section 2. All ordinances or parts of ordinances, in conflict with this ordinance are
hereby repealed to the extent of the conflict only.
Section 3. If any part or parts of this ordinance are deemed unconstitutional, invalid
or ineffective, the remaining portion shall not be affected but shall remain in full force and
effect.
Section 4. The provisions of this ordinance shall become effective thirty (30) days
from the date of final passage as provided by state law.
Section 5. That there be filed in the office of the County Clerk of Rogers County,
Oklahoma, a true and correct copy of this Ordinance and correct map of the territory annexed.
PASSED AND APPROVED this 171h day of May, 2016.
Lyndell Dunn, Mayor
Sherry Bishop, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
The Cily Wit aut Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Warren Lehr
City Manager
SUBJECT: Establish Minimum Value of Surplus Items and
Authorize eBay Auction
DATE: May 13, 2016
BACKGROUND:
The following vehicle has been deemed by Public Work (Streets Department) as no longer
needed to remain in service due to age and /or condition and is being recommended to be
declared surplus by the City Council.
1977 Chevrolet C30 1 -Ton Flat Bed
Vehicle Tag: 3 -5001
VIN Number: CKL347B158189
Typically, when the City of Owasso declares an item surplus, an approximate worth for the
individual items are submitted to the City Manager (if valued at less than $500) or City Council (if
valued at $500 or greater), along with the list for approval. Staff has reviewed the Finance
Department's "Book Value" of the vehicles /items, and values from the "Kelley Blue Book" (when
possible), as well as our auction history to determine a minimum value for each item. The
following is the minimum value that has been determined for the item:
1977 Chevrolet C30 1 -Ton Flat Bed $500.00
This item has been replaced and has little or no value to our organization. Also note that these
surplus items have been sifting outside in storage and are continuing to depreciate, further losing
value to the City of Owasso.
eBay AUCTION:
eBay is an online auction tool used by the City to obtain the highest resale or salvage price for
items that have outlived their useful lifespan and hove no foreseeable value to the City of
Owasso. Auctioning surplus equipment on eBay has been used periodically since first approved
by the City Council in 2002.
HOW IT WORKS:
City Council declares vehicles (or other items) surplus and declares a minimum value for
each item.
Staff gathers identification information, writes descriptions, and takes digital pictures for
each item to be auctioned.
Staff also determines whether the item can be shipped or will need to be picked up by
the purchaser /buyer. If the City is responsible for shipping, staff will add shipping cost into
the bidding specifications on the auction site.
➢ Items are placed on auction for 10 days (allowing the auction to occur over two
weekends).
When the item is added to the eBay auction site, advertising of the auction is also done
on the City of Owasso's webpage & "tweeted" on Twitter.
• During the auction period, prospective bidders may e-mail the designated staff member
to ask any questions they may have about the items being auctioned. The questions
and answers are posted on the item's auction page, and item descriptions can be
amended and /or corrected during the auction.
• At the close of the auction, eBay notifies the designated staff member of the highest
bidder and provides their e-mail address.
• Staff notifies the highest bidder, and arrangements for payment by credit card, check, or
cash are handled through the Utility Billing Window, and /or through the intemet using
"PayPal ".
• Arrangements are made for pick -up or shipping of the item once a deposit has been
made. Items are released or shipped once payment is received.
A deposit is required within 2 business days, payment in full is required within 7 days, and
vehicle removal and /or shipping arrangements must be completed within 21 days of the
auction close.
eBay FEES:
Fees for Vehicles
Listing Fee $ 50.00
10 day listing $ 15.00
Reserve Fee $ 7.00
Extra pictures $ 1.00
Estimated total cost $ +/ -73.00 per vehicle listed
Not includina PayPal Fees etc.
RECOMMENDATION:
Staff recommends Council declare a 1977 Chevrolet C30 1 -Ton Flat Bed as surplus to the needs
of the City of Owasso and approve its disposal via online auction.
ATTACHMENT:
A. Item Description
ATTACHMENT A: ITEM DESCRIPTION
1977 Chevrolet C30 1 Jon Flat Bed
Non - running condition.
Stripped of toolboxes /etc.
Mileage unkown: 22730 Could be 122730, 222730, ? ??
Generally poor condition inside and out. Outside has dents /scratches /rust spots /sticker
residue /holes from mounted lights and equipment. Interior has stains /rips /holes /holes from
mounted equipment /missing trim bits /etc. Vehicle has been out of service and sitting for several
years.
nTity Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson, MPA
Director of Community Development
SUBJECT: Acceptance of Land Donation
DATE: May 13, 2016
BACKGROUND:
The City of Owasso has received the donation of three tracts of land from the Larkin Bailey
Foundation. These tracts of land (see attached maps) should be accepted by the City Council
in accordance with good accounting practices as they are considered fixed assets. Two of the
donated tracts will be used for upcoming Vision 2025 projects with the Dog Park and Ranch
Creek Trail. The other tract is a developable tract located at the NE corner of E 961h St N & N
Mingo Rd.
RECOMMENDATION:
Staff recommends Council acceptance of the following tracts of land from the Larkin Bailey
Foundation:
• A tract of land located at the NE corner of E 961h St N & N Mingo Rd
• A tract of land located to the east of McCarty Park
• A tract of land to the SE of McCarty Park, extending to E 761h St N
ATTACHMENTS:
Maps and Deeds or Property Record of Donated Properties (3)
Land Donation
1" = 1,505 ft 05/11/2016
this map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. I
please contact Owasso staff for the most up -to -date information.
Tulsa Count
�' ; :;• ;,,6` y Clerk •PAT KEY
y Doc # 2014115310 Page(s): 8
�.: Recorded 12/23/2014 at 11:21 AM
' +caxoMP r Receipt # 610512 Pee $27.00
DO NOT REMOVE THIS PAGE
THIS IS PART OF YOUR RECORDED DOCUMENT
7Z) OVgrd
DCS",t P77 x S b.R1 % Z11)
ly ls5 46- s &Z, J If7s 61,17 a cr 6a,
THIS PAGE HAS BEEN ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION.
Tulsa County Clerk - PAT KEY
9 Doc # 2014073034 Page(s): 4
Recorded 0812012014 at 02:02 PM
o �NOMp° Receipt # 488078 Fee $19.00
QUIT -CLAIM DEED
This indenture, made this day of July, 2014, between the LARKIN BAILEY
FOUNDATION DATED August 28, 1985, As Amended, patty of the first part, to City of
Owasso, party of the second part.
WITNESSETH That party of the first part, in consideration of the sum of One ($1.00) Dollar
and other good and valuable consideration, duly paid, the receipt of which is hereby
acknowledged, does hereby quit - claim, grant, bargain, sell and convey unto the party of the
second part, and to the party of the second part's heirs and assigns forever, all of the party of the
first part's right, title, interest and estate, both at law and in equity, of, in and to, the following
described real estate, situated in the County of Tulsa, State of Oklahoma, to -wit:
TRACT #la
A tract of land located in the Southwest Quarter (SW /Q) of the Southeast Quarter (SE /O) of the
Northeast Quarter (NE /4) of Section Twenty -Five (25) of Township Twenty -One (21) North and Range
Thirteen (13) East of the Indian Base and Meridian (I.B. &M.), according to the U.S. Government Survey,
thereof Tulsa County, State of Oklahoma; Being more particularly described as follows: COMMENCING
AT THESE CORNER OF THE SE /4 OF SECTION 25, T -21 -N, R -13 -E, I.B. &M.; THENCE S 88 °39'54" W ALONG
THE SOUTH LINE OF SAID SE /4 A DISTANCE OF 1322.17 FEET TO THE SW CORNER OF THE E/2 OF SAID
SE /4; THENCE N 01 °49'11" W A DISTANCE OF 2642.37 FEET TO THE POINT OF BEGINNING BEING THE
SW CORNER OF THE SE /4 OF THE NE /4 OF SAID SECTION 25 LOCATED ON THE PRESENT NORTHERLY
RAILROAD RIGHT -OF -WAY; THENCE N 01 °50'09" W A DISTANCE OF 330.50 FEET TO A POINT ON THE
WEST LINE OF THE $W /4, SE /4, OF THE NE /4, THENCE N 89'41'55 "E A DISTANCE OF 657.80 FEET,
THENCE S 01'50'09" E A DISTANCE OF 330.53 FEET TO A POINT ON THE SOUTH LINE OF THE NE /4 ALSO
THE SOUTHERN KANSAS & OKLAHOMA RAILROAD RIGHT -OF -WAY, THENCE N 88 °42'50 "E ALONG SAID
RAILROAD RIGHT -OF -WAY A DISTANCE OF 657.80 FEET TO THE POINT OF BEGINNING, AND CONTAINING
4.99 ACRES, MORE OR LESS.
AND,
TRACE #1b
A tract of land located in the Southeast Quarter (SE /4) of Section Twenty -Five (25) of Township Twenty -
One (21) North and Range Thirteen (13) East of the Indian Base and Meridian (I.B. &M.), according to the
U.S. Government Survey, thereof Tulsa County, State of Oklahoma; Being more particularly described
as follows: COMMENCING AT THE SE CORNER OFTHE SE /4 OF SEC. 25, T -21 -N, R- 13- E, 1.B_ & M.; THENCE
S 88 °39'54 "W ALONG THE SOUTH LINE OF SAID SE /4 A DISTANCE OF 1052.15 FEET, THENCE N °49'11 "W
DISTANCE OF 80.00 FEET TO THE POINT OF BEGINNING, THENCE N 1 056'53 "W PARALLEL TO THE EAST
LINE OF SAID SE /4 A DISTANCE OF 380.00 FEET, THENCE N 58 °48'05 "E A DISTANCE OF 475.00 FEET,
THENCE N 41°20'59 "E A DISTANCE OF 510.00 FEET, THENCE N 01056'53 "W PARALLEL TO THE EAST LINE
OF SAID SE /4 A DISTANCE OF 530.00 FEET, THENCE N 88 °39'54" E PARALLEL TO THE SOUTH LINE OF SAID
CITY OFOWASSO
JULIE STEVENS
P0BOX.180
# OWASSO, OK 74055
SE /4 A DISTANCE OF 260.00 FEET, THENCE N 01 °56'53 "W PARALLEL TO THE EAST LINE OF SAID SEA A
DISTANCE OF 415.00 FEET, THENCE S 88 °39'54" W PARALLEL TO THE SOUTH LINE OF SAID SEA A
DISTANCE OF 210.00 FEET, THENCE N 22 °22'12" W A DISTANCE OF 455.73 FEET, THENCE N 01 °56'53 "W
PARALLEL TO THE EAST LINE OF SAID SEA A DISTANCE OF 100.00 FEET TO A POINT ON THE SOUTHERN
KANSAS & OKLAHOMA RAILROAD RIGHT -OF -WAY, THENCE N 88 °42'04 "E ALONG SAID RAILROAD RIGHT -
OF-WAY A DISTANCE OF 625.00 FEET, THENCE SOI- 56'53" E PARALLELTO THE EAST LINE OF SAIDSE/4 A
DISTANCE OF 735.00 FEET, THENCE N 88 °39'54" E PARALLEL TO THE SOUTH LINE OF SAID SEA A
DISTANCE OF 634.00 FEET, THENCE S 01°56'53 "E PARALLEL TO THE EAST LINE OF SAID SE /4 A DISTANCE
OF 695.00 FEET, THENCE S 41 °20'59 "W A DISTANCE OF 455.00', THENCE S 58 °48'06" W A DISTANCE OF
518.21 FEET, THENCE S01 °56'53" E PARALLEL TO THE EAST LINE OF SAID SE /4 A DISTANCE OF 439.70
FEEf,THENCE N 88 °39'54' E PARALLEL TO THE SOUTH LINE OF SAID SEA A DISTANCE OF 100.00 FEET TO
THE POINT OF BEGINNING, AND CONTAINING 19.18 ACRES, MORE OR LESS.
Together with all and singular the hereditaments and appurtenances thereunto belonging. TO
HAVE AND TO HOLD the above granted premises unto the said party of the second part and
the party of the second part's heirs and assigns forever.
In Witness Whereof, the said party of the first part hereunto set party's hand the day and
year above written.
LARKIN BAILEY FOUNDATION
DATED August 28, 1985, As Amended
oy . Cartwright, Trustee
rix .h
Patsy ravens, Trustee
STATE OF OKLAHOMA )
) ss.
COUNTY OF TULSA )
Before me, on this 69 -_day of July, 2014, personally appeared Roy G Cartwright
and Patsy R Cravens, Trustees of the Larkin Bailey Foundation Dated August 28, 1985, As
Amended, to me known to be the identical person who executed the within and foregoing
instrument, and acknowledged to me that she executed the same as their free and voluntary act
and deed as such Trustees for the uses and purpos set forth.
inset
Pu is
My Commission Expires:
L
My Commission Number:
N-7 7Z ahoma 42 ZV -V %k
OFFBCIAL SEAL
JACQUELYN GUY
Tulsa County
Comm • _
STATE OF OKLAHOMA )
) ss.
COUNTY OF TULSA )
Before me, on this day of July, 2014, personally appeared Warren Lehr, to me
known to be the identical person who executed the within and foregoing ins!r 99' ,,and
acknowledged tome that she executed the same as her free and voluntary act a�d%�e'diF;�e
uses and purposes therein set forth. L
My Commission Expires:
14 6' �'q•agf.c. r �• ''�c�y
Lehr, City Man erM„°'t�t °y�.:KYs
�A i _.
Public
M.
n
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East 76th Street North
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East 76th Street North
Land Donation
y 1,11 �N
1" = 752 ft 05/11/2016 ,r r
5
his map represents a visual display of related geographic information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy. I
please contact Owasso staff for the most up -to -date Information.
i
Assessor
KEN YAZEL
Property Search
I
Disclaimer
The Tulsa County Assessor's Office has made every effort to insure the accuracy of the data contained on this web site; however,
this material may be slightly dated which could have an impact on its accuracy.
The information must be accepted and used by the recipient with the understanding that the data was developed and collected
only for the purpose of establishing fair market value for ad valorem taxation. Although changes may be made periodically to the
tax laws, administrative rules and similar directives, these changes may not always be incorporated in the material on this web
site.
The Tulsa County Assessor's Office assumes no liability for any damages incurred, whether directly or indirectly, incidental,
punitive or consequential, as a result of any errors, omissions or discrepancies in any information published on this web site or
by any use of this web site.
Quick Facts
Account #
R91325132516010
_ Parcel #91325
-13 -25 -16010 -
Sltus address
Owner name
CITY OF OWASSO
Fair market value
$200
Last vases taxes
so
Legal description
SubdNision: UNPLATTED
Legal: BEG SWC SW SW NE TH N330.50 E657.80 5330.53 W657.80 POB SEC 25 21 13 4.990AC5
Secton: 25 Township: 21 Range: 13
I--
General Infoi oration
Tax Information
Sltus address,
2015 2016
Owner name CITY OF OWASSO
Fair market value
$200, $200
Owneripo BOX 180
mailing
add JOWAS50, OK 74055
ress
Total taxable values
$2001 $200
_ Assessment ratio
11% 11%
_
La_ nd areet 14.99 acres / 217,355 sp R
Gross assessed value
$0 $0
Tax rat SOW- 11A[OWASSO]
Exanptlonsl
$0( $0
-- 15ubdMSlon: UNPLKITED
LegallLegal: BEG SWC SW SW NE TH N330.50 E657.805330.53
desuipUon' W657.80 POB SEC 25 21 13 4.990AC5
Section: 25 Township: 21 Range: 13
Net assessed value
$01 - $0
Tax rate
OW- 11A [OWA5S01
Tax rat mills
110.081
110.08'
Estimated taxes
$p
$0
Most recent NOyi
_
zoning p
Estimated from 2015 mrllagelates
Values
Tax detail (2015 millages)
2015 2016
% Mills + Oallam
_
Laml value{ $2001 $200
City- County Health; 2.31 2.581 $0.00$0.00
' ImproveareMS Value $0 ;0
City-County Library' 4.81 5.321 $0.00
Fair market value $200 $200
Tulsa Technology Center' 1L3 $0.00
--
Exemptions claimed
EmagencV Medical Service! 0.01 0.001 $0.00
Tulsa Community Coilegel 6.51 7.211 .$0.00
2015 2036
School Lally Voted 1 2331 25.611 $0.00
City Sinking! 0.5j 0.511 $0.00
-
Homestead
_
AddW2lIft homestead
_ ;—
School County Wide Bldg 4.71 5.151 $0.00
Yaluatlen Limittion
School County Wide ADA 3.6' 4.00 $0.00
School County Wide Generals 327 36.05 $0.00
Vee[em
f
(Continued
County Gwemmentl 9.4� 1032 $0.00
on nect paid
Improvumenls
drama n.r.MVn ti.ui.a I W.M I
w.re i war I m. re.M w i xae
Sales /Documents
Date Grantor
Grantee IPrirei Doc type I Page am
/Doc*
Oct G, CARTWRIGXr, ROY G a JOSEPH N WI1'f a PATSY
2015�CRAVENS TTEES
CARTWRI TTE ROY G & JOSEPH N WITT &PATSY $ Ortllnence 201
CRAVENS TTEES 1
2u125, WUQN BAILEY FOUNDATION
2014
CITY OF OWASSO . Quit Claim
�— Dead 2014115310
Multiple pared side
Eelh St
Images
.-
Photo /sketchlxo
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- ��. ..s.�e....e.+mar:...vouruuama.a uua rccora are epprWaManons.lacy maynotraneetivhata licensed surveyor would determineby ormin
aformal survey. They are for t=purpww onlynnd urenotlntan ed for use to making conveyances or for preparingloWd descriptions of prop =des g
u ..
a.
Eelh St
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.
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o
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=. _
-__ EAIh St
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Ken Yazel —Tulsa County Assessor
Tulsa CountyAdminisuatiun Building, ROOM 225 1 500S.Denver I Tulsa,OK74103
Phone: (918) 896 -Sioo I Fax: (918) 596-4799 I Email: �ilcnsvnrfat�dsaen�mrv.n�
06cehouls: 8:oo -5:oo Monday -Friday (excluding holidays)
Land Donation
1" = 752 ft 05/11/2016
s
Lhis map represents a visual display of related geographic Information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. I
ease contact Owasso staff for the most up -to -date Information.
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8 11/02/2015 04:27:24 P11
�;" Receipt # 15 -8597
pk"��''oMp� Fee: $ 13.00
TRUSTEE'S DEED
THIS INDENTURE, MADE THIS 30 'k day of 2015, between
8
THE LARKIN BAILEY FOUNDATION dated August 28, 1985, as Amended, (Grantors) and THE CITY OF OWASSO OF
TULSA COUNTY, OKLAHOMA (Grantee),
WITNESSETH: That in consideration of the sum of TEN and NO /100 Dollars, and other good and valuable consideration,
receipt whereof is hereby acknowledged, Grantors do by these presents grant, bargain, sell and convey unto CITY OF OWASSO
OF TULSA COUNTY, OKLAHOMA to take the entire fee simple title,
The following described real estate situated in TULSA County, State of OKLAHOMA. To Wit:
Part of the SW /4, SW 14 of Section 18, T21N, R14E, better described as beginning at the SW Corner of said Section 18, thence
north along the section line a distance of 590.1 feet to a point on the west section line, thence east a distance of 877.52 feet to
a point, thence south a distance of 120.01 feet to a point, thence west a distance of 20 feet to a point, thence south a distance
of 470 feet to a point thence west a distance of 857.52 feet to the true point of beginning. Said tract containing 11.67 acres.
TO HAVE AND TO HOLD the same together with all and singular the tenements, hereditaments and appurtenances thereto
belonging or in any wise appertaining forever.
AND Grantor(s), for Themselves as Trustees, and for any person having any beneficial interest in the Trust, do covenant with
Grantee, heirs and assigns, that they, as Trustees, have not made, done, executed or suffered any act or thing whatsoever whereby
title to the real estate described above, or any part thereof, now or at any time hereafter shall be imperiled, charged or
encumbered in any manner whatsoever, and that Grantor(s) will forever warrant and defend the title against all persons lawfully
claiming any interest therein through or under the Grantor(s).
IN WITNESS THEREOF, Grantors have executed this instrument the day and year first written.
THE LARKIN BAILEY FOUNDATION, dated August 28,
1985 as Amended
�2y� a
RO G ARTWRIGHT,Trustee
PATSY R. � ENS, Trustee
STATE OF OKLAHOMA)
)ss.
COUNTY OF Tulsa )
Before me, the undersigned, a Notary Public in and for said Sate, on this 65* day of 015 personalty
appeared ROY G. CARTWRIGHT and PATSY R. CRAVENS as Trustees of THE LARKIN S ILEY FOUNDATION dated
August 28, 1985, to me known to be the identical persons who executed the within and foregoing instrument and acknowledged
to me that they executed the same as their free and voluntary act and deed as such Trustees for the uses and purposes therein set
forth.
Given under my hand and seal the day and year above written
My Commission Expires: 'POA 5 11'4,9/ `%
Noun, public Oldshoma
O�PiCIAL SEAL
JACQUELYN GUY
Tulsa County
The City Wt o Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson, MPA
Director of Community Development
SUBJECT: Updated - Ordinance 1078 - Annexation (OA 16 -03)
DATE: May 16, 2016
BACKGROUND:
The City of Owasso received an application for review and approval of an annexation request
for property located at 7347 N 1 15th E Ave. This item was placed on the original agenda for May
17, 2016 as item # 7. The legal description provided by the applicant was not accurate and
contained a 30 -foot strip of land on the south side of the property that was not intended to be a
part of the annexation request.
Staff has updated the ordinance (see attached) to remove the 30 -foot wide strip of land. All
legal requirements have been met and the removal of the strip of land does not affect this
annexation request.
RECOMMENDATION:
Staff recommends approval of Ordinance 1078, annexing property located at 7347 N 115th E
Ave and applying the current county zoning of IL (Industrial Light) and RE (Residential Estate).
ATTACHMENTS:
Updated Ordinance 1078
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1078
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO,
OKLAHOMA, ADDITIONAL LANDS AND TERRITORY AS REFERENCED IN ANNEXATION
CASE OA -16.03 OF PROPERTY LOCATED IN THE SOUTHWEST QUARTER OF THE
SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER
(SW /4 SE /4 NW /4 NW /4) AND THE NORTH FORTY (40) FEET OF THE SOUTHEAST
QUARTER OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE
NORTHWEST QUARTER (SE /4 SE /4 NW /4 NW /4) OF SECTION THIRTY -TWO (32),
TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN
BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE
U.S. GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM AND AFTER THE
PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY
WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF
OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING
THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND
ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS
PART OF WARD FOUR OF SAID CITY AND DIRECTING THE FILING OF THIS
ORDINANCE, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH.
WHEREAS, public hearings have been held regarding the request for annexation of the
property herein described, and
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Annexation Committee, the Owasso Planning Commission and all statements for or against the
requested annexation of the property referenced in application OA- 16 -03.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT TO WIT:
The Southwest Quarter of the Southeast Quarter of the Northwest Quarter of the
Northwest Quarter (SW /4 SE /4 NW /4 NW /4) and the North Forty (40) feet of the
Southeast Quarter of the Southeast Quarter of the Northwest Quarter of the
Northwest Quarter (SE /4 SE /4 NW /4 NW /4) of Section Thirty -two (32), Township
Twenty -one (21) North, Range Fourteen (14) East of the I.B. &M., Tulsa County,
State of Oklahoma, according to the U.S. Government Survey thereof; containing
approximately 2.8 acres,
be, and the same is hereby annexed to, made a part of, and added to the City
of Owasso, Oklahoma, and the corporate limits thereof be and are hereby
extended to include the above described territory and real estate and the same
is hereby zoned IL (Industrial Light) & RE (Residential Estate) District per the existing
Tulsa County Zoning.
Section 1. That from and after the passage and publication of this Ordinance, the
real estate and territory described above shall be a part of the City of Owasso, Oklahoma, and
in Ward Four thereof, and all persons residing therein, and all property situated thereon, shall be
and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the
City of Owasso, Oklahoma, in all respects and particulars.
Section 2. All ordinances or parts of ordinances, in conflict with this ordinance are
hereby repealed to the extent of the conflict only.
Section 3. If any part or parts of this ordinance are deemed unconstitutional, invalid
or ineffective, the remaining portion shall not be affected but shall remain in full force and
effect.
Section 4. The provisions of this ordinance shall become effective thirty (30) days
from the date of final passage as provided by state law.
Section 5. That there be filed in the office of the County Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance and correct map of the territory annexed.
PASSED AND APPROVED this 171h day of May, 2016.
Lyndell Dunn, Mayor
Sherry Bishop, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
The City Wit out Limirs.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson, MPA
Director of Community Development
SUBJECT: Ordinance 1078 - Annexation (OA 16 -03)
DATE: May 13, 2016
BACKGROUND:
The City of Owasso received an application for review and approval of an annexation request
for property located at 7347 N 115th E Ave. The property is approximately 2.8 acres in size.
SURROUNDING ZONING:
Direction
Use
Land Use Plan
Jurisdiction
North
IL (Industrial)
Undeveloped
Industrial /Commercial
Tulsa County
South
IL (Industrial)
Undeveloped
Industrial
Tulsa County
East
RE (Residential
Estate )
Residential
Residential
Tulsa County
West
AG
(Agriculture)
Highway (US-
169 )
AG
City of
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
2.8 acres
Current Zoning
IL Industrial Li ht
Pro osed Use
N/A
Lots %Blocks ::
N/A
NUrnber of.Reser4e Areas :.!'
N/A
Within:PUD? '.'
N/A
Within Overla District?
No
Water Provider District
Rogers Water District
Applicable Pgybacks .....
City of Owasso Storm Siren
Fee 35 /acre
Streets (public or priv ate
Private
ANALYSIS:
The applicant for this annexation is requesting this property be annexed into the City of Owasso
corporate limits. According to the Tulsa County Zoning Map, the property is currently zoned IL
(Industrial Light). The applicant has requested that the current Tulsa County Zoning of IL
(Industrial Light) remain on the property upon annexation. There is a small strip (eastern
panhandle that connects to 1171h) of land zoned RE (Residential Estate), which shall remain as
currently zoned. This Industrial zoning designation is supported in the City of Owasso's Land Use
Master Plan as this area is called out for industrial uses.
There have been concerns expressed from neighbors to the east of the property when legal
notices were mailed to property owners within the designated 300' radius. These concerns with
the development have been recorded by staff and will be addressed at the appropriate time of
the development stage. The specific concerns are in relation to issues of flood management,
access, buffering, fencing, noise and property values. At this time, this request from the
applicant is only for the proposed annexation into the City of Owasso jurisdiction and whether
the city can adequately service the property with life safety, utilities, and public streets.
Upon annexation the property will be subject to all development standards, codes and
ordinances of the City of Owasso, including, but not limited to paved streets, storm water
detention, sidewalks, life safety, and landscaping.
COMPREHENSIVE PLAN CONSISTENCY:
The GrOwasso 2030 Land Use Master Plan identifies the subject property as having a future land
use for industrial development. The proposed industrial use conforms to the land use plan.
ANNEXATION COMMITTEE:
This item was reviewed by the Owasso Annexation Committee on April 27, 2016. The committee
determined that the property could be served with utilities and emergency services and
recommended approval of the annexation.
PLANNING COMMISSION:
This item was heard by the Owasso Planning Commission at their meeting on May 9, 2016. The
Planning Commission unanimously voted to recommend approval of the annexation request,
applying the current Tulsa County zoning.
RECOMMENDATION:
Staff recommends approval of Ordinance 1078, annexing property located at 7347 N 1151h E
Ave and applying the current county zoning of IL (Industrial Light) and RE (Residential Estate).
ATTACHMENTS:
Ordinance 1078
Area Map
Aerial Map
INCOG Map
Letters of Concern from Neighboring Property Owners
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1078
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO,
OKLAHOMA, ADDITIONAL LANDS AND TERRITORY AS REFERENCED IN ANNEXATION
CASE OA -16 -03 OF PROPERTY LOCATED IN THE SOUTHWEST QUARTER OF THE
SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER
(SW /4 SEA NW /4 NW /4) AND THE NORTH FORTY (40) FEET OF THE SOUTHEAST
QUARTER O THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE
NORTHWEST Q �RTER (SE /4 SE /4 NW /4 NW /4) AND A STRIP OF LAND THIRTY (30)
FEET WIDE AND SlX HUNDRED FIFTY -SIX (656) FEET LONG LOCATED IN THE NORTH
HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER (N /2 SW /4 NW /4)
OF SECTION THIRTY jWO (32), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE
FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF
OKLAHOMA, ACCORD)NG TO THE U.S. GOVERNMENT SURVEY THEREOF, PROVIDED
THAT FROM AND AFTER ;�E PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT
ALL OF THE REAL PROPERTY�WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A
PART OF THE CITY OF OWA!SO, OKLAHOMA, AND FURTHER DECLARING THAT ALL
PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL,
LAWS, AND ORDINANCES OF TF`E CITY OF OWASSO, OKLAHOMA ESTABLISHING THE
SAME AS PART OF WARD FOUR OF SAID CITY AND DIRECTING THE FILING OF THIS
ORDINANCE, AND REPEALING AIL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH.
WHEREAS, public hearings have been \ldregarding the request for annexation of the
property herein described, and
WHEREAS, the Owasso City Council has ered the recommendation of the Owasso
Annexation Committee, the Owasso Planning Comm ion and all statements for or against the
requested annexation of the property referenced in opl5lication OA- 16 -03.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL O_ THE CITY OF OWASSO, OKLAHOMA,
THAT TO WIT:
The Southwest Quarter of the Southeast Quarter of the Northwest Quarter of the
Northwest Quarter (SW /4 SE /4 NW /4 NW /4) and the North Forty (40) feet of the
Southeast Quarter of the Southeast Quarter of the North est Quarter of the
Northwest Quarter (SE /4 SE /4 NW /4 NW /4) of Section Thirty -too (32), Township
Twenty -one (21) North, Range Fourteen (14) East of the I.B. &^M, Tulsa County,
State of Oklahoma, according to the U.S. Government Survey the eof; and;
A strip of land Thirty (30) feet wide and Six hundred fifty -six (656) feet lo'hg located
in the North Half of the Southwest Quarter of the Northwest Quarter (N2 SW /4
NW /4) of Section Thirty -two (32), Township Twenty -one (21) North, Range
(14) East of the I.B. &M., Tulsa County, State of Oklahoma, according to the U.S.
Government Survey thereof, more particularly described as follows, to -wit:
Beginning at the Northwest Corner of the N/2 of the SW /4 of the NW /4 of Section
32, Township 21 North, Range 14 East of the Indian Base and Meridian; Thence
due Easterly a distance of 656 feet; Thence due Southerly a distance of 30 feet;
Thence due Westerly a distance of 656 feet; Thence due Northerly a distance of
30 feet to the Point of Beginning, containing approximately 2.8 acres,
be, and the same is hereby annexed to, made a part of, and added to the City
of Owasso, Oklahoma, and the corporate limits thereof be and are hereby
extended t6,jnclude the above described territory and real estate and the some
is hereby zone L (Industrial Light) & RE (Residential Estate) District per the existing
Tulsa County ZonIN.
Section 1. That fro and after the passage and publication of this Ordinance, the
real estate and territory descm above shall be a part of the City of Owasso, Oklahoma, and
in Ward Four thereof, and all persa s residing therein, and all property situated thereon, shall be
and are hereby declared to be sub l ct to the jurisdiction, control, laws, and ordinances of the
City of Owasso, Oklahoma, in all respe s and particulars.
Section 2. All ordinances or pa of ordinances, in conflict with this ordinance are
hereby repealed to the extent of the conflict ly.
Section 3. If any part or parts of this o inance are deemed unconstitutional, invalid
or ineffective, the remaining portion shall not be ffected but shall remain in full force and
effect.
Section 4. The provisions of this ordinance sh become effective thirty (30) days
from the date of final passage as provided by state law.
Section 5. That there be filed in the office of the unty Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance and correct p of the territory annexed.
PASSED AND APPROVED this 17th day of May, 2016.
Lyndell Dunn, Mayor
Sherry Bishop, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
OA 16 -03
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LEGEND
= Owasso Corporate Limits
0 300' Radius M Subject OA 16 -03 0 75 150 3W
�. Tract I I I I . 3221 -14
Feet
DATE: May 4,2016
TO: Bronce L. Stephenson
Director of Community Development
City of Owasso, OK
FROM: Neighbors on 117th East Avenue
And East 69th Street
SUBJECT: OA -16 -02 and 03
Please place the attached memo in the Planning Commission packets for
the Planning Commission meeting scheduled for May 10, 2016.
Thank you,
Joyce Snider
DATE: May 2, 2016
TO: Planning Commission Members
Bronce L.Stephenson
Director of City Development
City of Owasso, OK 74055
FROM: Concerned Neighbors
SUBJECT: Proposed annexation of parcels between 11 7h East Avenue and frontage road of Highway 169
OA -16 -02 and OA -16- 03
We, neighbors in the area of 11701 East Avenue and East 690' Street, have a number of concerns regarding the
proposed annexation of three parcels located between our street and the frontage road. While most of us may not
be opposed in general to the proposed annexations, the insertion of Light Industrial zoning in a residential area in
and of itself can be extremely intrusive, bringing truck traffic, noise and pollution as it often does, materially
interfering with a peaceful residential area. (The buffer will be flexible up to a point and we can only hope it will
be the maximum possible.)
Property owners David Ream and Flo Sharpe, who are the most affected by the proposed annexations because their
homes are the closest, were given no notice prior to setting a public hearing, making it impossible for them provide
feedback early in the process. The crux of the matter at this point is that this annexation sets the parameters
for approval of every application that follows on the annexed area!!! Now is the time to decide whether you
want to allow the original County zoning of Light Industrial to stand as Ll, not with later other application. One
very real detriment to the two extremely close neighbors is the lower value of the surrounding property.
Mr. Ream's main concern is the possible use of the strip of property north of and contiguous to his property for
access to the three parcels under consideration for annexation. Especially when there are two access points to the
parcels from the adjacent frontage road.
In addition, it would be costly to construct an access from 1170' East Avenue. It would be necessary to remove and
relocate the existing utility pole, remove the existing brick wall, remove two large trees, remove the septic system,
relocate gas and water lines and build two privacy fences to hide the access road from the view of it from the two
neighbors. With all that, it would still be an eyesore, detracting from the residential ambiance.
Mrs. Sharpe's concern is that such an access toad would be about 30 feet from her house, with the attendant noise
and pollution it could bring into her home if used commercially. (The neighbors on the sheet still remember the
big trucks that used to barrel through their neighborhood.)
The communication from the developer so far is through Tanner Consulting, who can only listen, convey
information and make reconunendations to the property owners. That could prove to work to the disadvantage of
the residential area.
We hope the City officers and Staff will take this communication seriously and will continue to protect this
residential area. Those of us who have communicated with Mr. Stephenson have been treated with respect and
provided with an overview of the situation and what it means for us.
Thank you for your consideration
20 April 2 -16
To: The Owasso Planning Commission,
The Owasso City Council
The Community Development Director, Bronce Stephenson
We own 7219 N. 117th East Ave, and 11618 E 69 St N.
We have concerns about the proposed development of the property referred to as
OA -16 -03 & 04
Concerns:
We are concerned about additional traffic in our neighborhood and the deterioration of
our roads due to encroachment of a development into our neighborhood with access on
to N. 117th E. Ave.
We are concerned about the value of our property dropping if something undesirable is
developed on this property.
We are concerned about the noise from the development of this property.
We have had problems in the past such as trucks doing business with Hammco /Harsco
blocking N. 115th E. Ave. as well as E 69th St N.
We have had problems with semis knocking down mail boxes and ruining the street
when Water Products used to come from this same property on to N 117th E Ave.
We have had so much traffic on N 117th E Ave in times past that children couldn't ride
their bikes and people couldn't walk the street from Water Products traffic to and from
their property on to N 117th E Ave as well as due to Hammco /Harsco and Fleenor/
garage apartment.
Solutions:
1) We would like a buffer zone between this new development and the residential
properties it backs up against consisting of:
A buffer of fifty feet
An eight foot high privacy fence.
We would like trees in the buffer zone. The trees need to be maintained and taller
than the privacy fence, not tiny seedlings.
We want all lighting positioned so, that it doesn't cause light pollution in the
residential properties.
Lighting for safety is acceptable, but not shining into residences.
2) We want NO ACCESS nor ENCROACHMENT by this development onto N
117th E Ave. n
Wayne and Jan Gaylord
7219 N 117th E Ave
11618E69StN
Owasso
ECEIVE -,
APR 21 2016
By:
/ 4/20/2016
TO: The Owasso Planning Commission
The Owasso City Council
The Community Development Director, Bronce Stephenson
I own the property at 7418 N 117th E Ave, in Owasso Ok and have concerns related to the proposed
development of the property referred to as OA -16 -03 & 04. Along with my concerns are solutions that I
feel are reasonable.
1,) Increase of additional traffic in our neighborhood and the deterioration of our roads due to
encroachment of a development into our neighborhood with access on to 117 1h E Ave.
A,) We have experienced mailboxes being knocked down when "Water Products" accessed
their facility in the same area.
B.) We have children that play in the area and adults that like to get their daily walk in on the
road. Neither of these will be possible with Increased traffic.
C.) No access to proposed sections of property during or after completion of construction to
be allowed off of 117'h E Ave.
2.) Noise during the development of this property and once the development is completed.
A.) Buffer installation such as privacy fence and "MATURE" trees that are at least equal to the
height of a privacy fence. Both of which shall be maintained by the property owner /city.
B.) Lighting of property referenced as OA -16 -03 & 04 during and after development must not
shine into the neighborhood houses behind /beside said property.
3.) Since my property adjoins both sections of land in question, I am very concerned about my
property value declining once development is completed.
Florence Sharpe
f
7418 N 117'h E Ave
Owasso, Ok.
` ECEIVE
APR 21 2016
BY:
_ _ sd
The lily WiI out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson, MPA
Director of Community Development
SUBJECT: Ordinance 1079 - Annexation (OA 16 -04)
DATE: May 13, 2016
BACKGROUND:
The City of Owasso received an application for review and approval of an annexation request
for property located at 7400 N Mingo Valley Expressway. The property is approximately 13 acres
in size.
SURROUNDING ZONING:
Direction
Zoning
Use
tan d'Use Plan
Jurisdiction
N/A
CH
N/A
'Nu ber of`ReServ.e.Areas "-.
N/A
North
(Commercial -
Commercial
Commercial
City of
Rogers Water District
Heavy)
City of Owasso Storm Siren
Fee 35 /acre
Streets fixjblicor rlvate)
Owasso
South
IL (Industrial)
Undeveloped
Industrial
Tulsa County
East
RE (Residential
Estate
Residential
Residential
Tulsa County
West
AG
Highway(US-
AG
City of
(Agriculture)
169
Owasso
SUBJECT PROPERTY /PROJECT DATA:
PropertV Site
13 acres
Currerit;Zonin
IL industrial Light)
Pro osecl.Use
N/A
Lots %Blocks.'.
N/A
'Nu ber of`ReServ.e.Areas "-.
N/A
Within PUD? ''
N/A
Within Overlay District? ': 1.
No
Water.Provider District
Rogers Water District
Applicable Paybacks `
City of Owasso Storm Siren
Fee 35 /acre
Streets fixjblicor rlvate)
Public
ANALYSIS:
The applicant for this annexation is requesting this property be annexed into the City of Owasso
corporate limits. According to the Tulsa County Zoning Map, the property is currently zoned IL
(Industrial). The applicant has requested that the current Tulsa County Zoning of IL (Industrial
Light) remain on the property upon annexation. This industrial zoning designation is supported in
the City of Owasso's Land Use Master Plan as this area is called out for industrial uses.
There have been concerns expressed from neighbors to the east of the property when legal
notices were mailed to properly owners within the designated 300' radius. These concerns with
the development have been recorded by staff and will be addressed at the appropriate time of
the development stage. The specific concerns are in relation to issues of flood management,
access, buffering, fencing, noise and property values. At this time, this request from the
applicant is only for the proposed annexation into the City of Owasso jurisdiction and whether
the city can adequately serve the property with life safety, utilities, and public streets.
Upon annexation the property will be subject to all development standards, codes and
ordinances of the City of Owasso, including, but not limited to paved streets, storm water
detention, sidewalks, life safety, and landscaping.
COMPREHENSIVE PLAN CONSISTENCY:
The GrOwasso 2030 Land Use Master Plan identifies the subject property as having a future land
use for industrial and commercial development. The proposed industrial use conforms to the
land use plan.
ANNEXATION COMMITTEE:
This item was reviewed by the Owasso Annexation Committee on April 27, 2016. The committee
determined that the property could be served with utilities and emergency services and
recommended approval of the annexation.
PLANNING COMMISSION:
This item was heard by the Owasso Planning Commission at their meeting on May 9, 2016. The
Planning Commission unanimously voted to recommend approval of the annexation request.
RECOMMENDATION:
Staff recommends approval of Ordinance 1079, annexing property located at 7400 N Mingo
Valley Expressway and applying the current county zoning of IL (Industrial Light).
ATTACHMENTS:
Ordinance 1079
Area Map
Aerial Map
INCOG Map
Neighbor Concern Letters
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1079
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO,
OKLAHOMA, ADDITIONAL LANDS AND TERRITORY AS REFERENCED IN ANNEXATION
CASE OA -16 -04 OF PROPERTY LOCATED IN THE NORTH HALF OF THE SOUTHEAST
QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER (N /2 SE /4
NW /4 NW /4) 8 THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE
NORTHWEST QUARTER (NE /4 NW /4 NW 14) 8 THE SOUTHWEST QUARTER OF THE
NORTHWEST QUARTER OF THE NORTHWEST QUARTER (SW 14 NW /4 NW /4) OF SECTION
THIRTY -TWO (32), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST
OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA,
ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM
AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE
REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE
CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS
RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND
ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS
PART OF WARD FOUR OF SAID CITY AND DIRECTING THE FILING OF THIS
ORDINANCE, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH.
WHEREAS, public hearings have been held regarding the request for annexation of the
properly herein described, and
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Annexation Committee, the Owasso Planning Commission and all statements for or against the
requested annexation of the property referenced in application OA- 16-04.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT TO WIT:
Tract l: The West Four hundred eighty -three (483) feet of the North Half of the
Southeast Quarter of the Northwest Quarter of the Northwest Quarter (N /2 SE /4
NW /4 NW /4) of Section Thirty-two (32), Township Twenty -one (21) North, Range
Fourteen (14) East of the I.B. &M., Tulsa County, State of Oklahoma, according to
the U.S. Government Survey thereof; and
Tract 2: A tract of ground situated in the Northeast Quarter of the Northwest
Quarter of the Northwest Quarter (NE /4 NW /4 NW /4) of Section Thirty -two (32),
Township Twenty -one (21) North, Range Fourteen (14) of the I.B. &M., Tulsa County,
State of Oklahoma, according to the U.S. Government Survey thereof, being
more particularly described as follows: Beginning at the Southwest Corner of the
NE /4 of the NW /4 of the NW /4; Thence North a distance of 260.0 feet; Thence East
a distance of 483.0 feet; Thence South a distance of 260.0 feet to a point on the
South line of the NE /4 of the NW /4 of the NW /4; Thence West along said South line
a distance of 483.0 feet to the Point of Beginning; and
Tract 3: The Southwest Quarter of the Northwest Quarter of the Northwest Quarter
(SW /4 NW /4 NW /4) of Section Thirty -two (32), Township Twenty -one (21) North,
Range Fourteen (14) East of the I.B. &M., Tulsa County, State of Oklahoma,
according to the U.S. Government Survey thereof; LESS AND EXCEPT a strip. piece
or parcel of land lying in the SW /4 NW /4 NW /4 of Section 32, Township 21 North,
Range 14 East in Tulsa County, Oklahoma, said parcel of land being described by
metes and bounds as follows: Beginning at the NW corner of said SW /4 NW /4
NW /4, thence East along the North line of said SW /4 NW /4 NW /4 a distance of
289.1 feet; thence S 15 58" W a distance of 247.4 feet; thence S 8 01" W a
distance of 360.1 feet; thence S 0 04" W a distance of 65.7 feet to a point on the
South line of said SW /4 NW /4 NW /4, thence West along said South line a distance
of 169.5 feet to the SW corner of said SW /4 NW /4 NW /4; thence North along the
West line of said SW /4 NW /4 NW /4 a distance of 660.4 feet to the point of
beginning,
containing approximately 13 acres,
be, and the same is hereby annexed to, made a part of, and added to the City
of Owasso, Oklahoma, and the corporate limits thereof be and are hereby
extended to include the above described territory and real estate and the same
is hereby zoned IL (Industrial Light) per the existing Tulsa County Zoning.
Section 1. That from and after the passage and publication of this Ordinance, the
real estate and territory described above shall be a part of the City of Owasso, Oklahoma, and
in Ward Four thereof, and all persons residing therein, and all property situated thereon, shall be
and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the
City of Owasso, Oklahoma, in all respects and particulars.
Section 2. All ordinances or parts of ordinances, in conflict with this ordinance are
hereby repealed to the extent of the conflict only,
Section 3, If any part or parts of this ordinance are deemed unconstitutional, invalid
or ineffective, the remaining portion shall not be affected but shall remain in full force and
effect.
Section 4. The provisions of this ordinance shall become effective thirty (30( days
from the date of final passage as provided by state law.
Section 5. That there be filed in the office of the County Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance and correct map of the territory annexed.
PASSED AND APPROVED this 17111 day of May, 2016.
(SEAL)
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Lyndell Dunn, Mayor
OA 16 -04
nV
1" = 1,505 ft Annexation Request 04/22/2016
s
his map represents a visual display of related geographic information. Data provided hereon Is
not a guarantee of actual field conditions. To be sure of complete accuracy.
I
please contact Owasso staff for the most up -lo -date Information.
OA 16 -04
Annexation
lot = 1,505 ft 04/22/2016
Request%
5
his map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. I
please contact Owasso staff for the most up -to -date Information.
CS
UUT-rl
IL
I E5AVE 1
9'
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2
�:
IL
1
1
1
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AT
Subject Tract
RS -3
W
RE
LEGEND
= Owasso Corporate Limits
.
0 300'Radius . /r Subject U 75 1so 300
Tract OA 16 -U4 I i 32 21 -14
Feet
DATE: May 4, 2016
TO: Bronce L. Stephenson
Director of Community Development
City of Owasso, OK
FROM Neighbors on 117th East Avenue
And East 690' Street
SUBJECT: OA -16 -02 and 03
Please place the attached memo in the Planning Commission packets for
the Planning Commission meeting scheduled for May 10, 2016.
Thank you,
Joyce Snider
DATE: May 2, 2016
TO: Planning Commission Members
Bronce L.Stephenson
Director of City Development
City of Owasso, OK 74055
PROM: Concerned Neighbors
SUBJECT: Proposed annexation of parcels between 11Th East Avenue and frontage road of Highway 169
OA -16 -02 and OA -16- 03
We, neighbors in the area of 117'h East Avenue and East 69 °i Street, have a number of concerns regarding the
proposed annexation of three parcels located between our street and the frontage road. While most of us may not
be opposed in general to the proposed annexations, the insertion of Light Industrial zoning in a residential area in
and of itself can be extremely intrusive, bringing truck traffic, noise and pollution as it often does, materially
interfering with a peaceful residential area. (The buffer will be flexible up to a point and we can only hope it will
be the maximum possible.)
Property owners David Ream and Flo Sharpe, who are the most affected by the proposed annexations because their
homes are the closest, were given no notice prior to setting a public hearing, making it impossible for them provide
feedback early in the process. The crux of the matter at this point is that this annexation sets the parameters
for approval of every application that follows on the annexed areal! 1 Now is the time to decide whether you
want to allow the original County zoning of Light Industrial to stand as LI, not with later other application. One
very real detriment to the two extremely close neighbors is the lower value of the surrounding property.
Mr. Ream's main concern is the possible use of the strip of property north of and contiguous to his property for
access to the three parcels under consideration for annexation. Especially when there are two access points to the
parcels from the adjacent frontage road.
In addition, it would be costly to construct an access from 1170' East Avenue. It would be necessary to remove and
relocate the existing utility pole, remove the existing brick wall, remove two large trees, remove the septic system,
relocate gas and water lines and build two privacy fences to hide the access road from the view of it from the two
neighbors. With all that it would still be an eyesore, detracting from the residential ambiance.
Mrs. Sharpe's concern is that such an access road would be about 30 feet from her house, with the attendant noise
and pollution it could bring into her home if used commercially. (The neighbors on the sheet still remember the
big trucks that used to barrel through their neighborhood.)
The communication from the developer so far is through Tanner Consulting, who can only listen, convey
information and make recommendations to the property owners. That could prove to work to the disadvantage of
the residential area.
We hope the City officers and Staff will take this communication seriously and will continue to protect this
residential area. Those of us who have communicated with Mr. Stephenson have been treated with respect and
provided with an overview of the situation and what it means for us.
Thank you for your consideration
nTily Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
PROM: Bronce L. Stephenson, MPA
Director of Community Development
SUBJECT: Specific Use Permit - Charity Auto Sales
DATE: May 13, 2016
BACKGROUND:
The City of Owasso received an application for review and approval of a Specific Use Permit for
Charity Auto Sales. The subject property is located at 11595 E 1161h St N.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
Commercial
RS -3
1 Lot, 1 Block
Number of Reserve Areas
N/A
North
(Residential
Residential
Residential
City of
of Owasso
Single Family)
-City
Storm siren fee of 35 /acre
Streets Public or private
Owasso
South
AG
(Agriculture)
Undeveloped
Commercial
Tulsa County
RS-3
East
(Residential
Residential
Residential
City of
Sin le Familvl
I
Owasso
CS
West
(Commercial
Commercial
Commercial
Tulsa County
Sho in
SUBJECT PROPERTY /PROJECT DATA:
Property. - Size
0.52 acres
Current Zonin
CS Commercial Shopping)
Proposed Use ` `•:-- ::
Commercial
Lots %Blocks
1 Lot, 1 Block
Number of Reserve Areas
N/A
Within PUD?
N/A
Within Overlay District? ..
N/A
Water Provider
of Owasso
A ` licable Pa backs
-City
Storm siren fee of 35 /acre
Streets Public or private
N/A
ANALYSIS:
A Specific Use Permit (SUP) is required in certain zoning districts for uses that may be a bit more
intensive than surrounding uses_ Within CS Zoning, an SUP is required for automobile sales, which
is requested as a part of this permit. An automobile sales use requires an SUP because it often is
associated with heavier traffic and lighting than is typically accustomed in CS zoning. The
applicant has submitted a set of drawings, which provide an indication of building architecture
and layout of the facility on the property. This project proposes a very small lot with a limited
number of vehicles, but staff has determined additional conditions that would make this use a
better fit for the location. A Specific Use Permit allows for certain conditions to be required and
additional restrictions to be added should approving bodies feel the need.
TECHNICAL ADVISORY COMMITTEE:
The Technical Advisory Committee (TAC) reviewed the final plat and site plan for Charity Auto
Sales at the March 23, 2016 meeting. All TAC comments have been addressed by the
applicant.
PLANNING COMMISSION:
This item was heard by the Owasso Planning Commission at their meeting on May 9, 2016. The
Planning Commission unanimously voted to recommend approval of the Specific Use Permit
with staff's recommended conditions.
RECOMMENDATION:
Staff recommends approval of the Specific Use Permit for Charity Auto Sales located at 11595 E
1 161h St N with the following conditions:
• An 8 -foot tall opaque screening fence be required adjacent to the residential properties
abutting the subject property on the north and east boundaries. The fence shall be
double - sided.
• The only allowable signage shall be a 4-foot tall monument sign or signage on the face
of the building.
• Additional mature landscaping be required abutting the residential properties.
• Full brick facade be required on the southern and western building elevations.
• No additional signage, flags, balloons,
• Hours of operation be restricted to 7AM to 8PM.
• Non - essential lot lighting be turned off from 8PM to 7AM.
• At least four planters be required along the building frontage.
• Awnings required above each of the doorways facing south.
ATTACHMENTS:
Area Map
Aerial Map
SUP Site Plan and Supporting Documentation - Charity Auto Sales
Building Elevations
SUP 16 -01
Charity Auton')�
1" = 376 ft Sales 05/04/2016 = `�
s
his map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, I
please contact Owasso staff for the most up -to -date Information.
SUP 16 -01
Charity Auto
1" = 376 ft Sales 05/04/2016
s
This map represents a visual display of related geographic Information. Data provided hereon is not a guarantee of actual field contlltions. To be sure of complete accuracy, I
Dlease contact Owasso staff for the most up -to -date Information.
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Much 23, 207 B
Oe T n
Cify Wil oil Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson. P.E.
City Engineer
SUBJECT: E. 1061h St N/N Garnett Road Intersection Improvements
Change Order No. 5
DATE: May 13, 2016
BACKGROUND:
In 2013, the City of Owasso worked with the Oklahoma Department of Transportation (ODOT) to
bid the intersection improvements at East 1061h Street North /North Garnett Road. The
construction was funded 80% by ODOT and 20% by the City of Owasso (utility relocation was
100% responsibility of the City of Owasso).
During construction of the Intersection project, several time delays were experienced due to
utilities being relocated in the wrong location, rain delays and availability of materials.
During the construction project, Paragon Contractors were penalized 136 days for delays
completing the project after the agreed completion date. The cost for the delays, $102,000, was
withheld from their final payment.
Based on the agreement with ODOT, all change orders must be reviewed and approved by the
local entity once ODOT's Division office approves the work. All utility related delays are to be
paid by the local entity at 100 %.
CHANGE ORDER NO. 5:
The Oklahoma Department of Transportation met with the contractor to discuss the original
penalty and the delay claims presented by the contractor that were caused by improperly
relocated utilities and limited room to work around them. They are claiming 88 days be
reclaimed of the 136. The cost of the claim was $80,881.76, to be added back in to the contract.
The result of the meeting was that ODOT and the contractor agreed to reduce the delay claims
from 88 days to 21 days. The cost of the change order was reduced to $52,358.67,
The delays that were agreed to by both parties are as follows:
1) AEP not lowered enough to construct storm manhole - 1 day
2) Unmarked RWD waterline delayed work -0.5 days
3) ATT line not relocated where it was supposed to be - 3.5 days
4) Creek crossing not drawn accurately. Additional fittings needed to make water line
crossing work - 3 days
Change Order 5
106th Street North /North Garnett Road Intersection Widening
Page 2 of 2
5) Old City of Owasso water line in way of bore for new water line - 1 day
6) RWD required ductile iron pipe on tie -ins that weren't on the plans - 2 days
7) RWD casing installed as on plans but casing had to be relocated - 1 day
8) Cox cable locates could not be obtained - 5 days
9) Relocate 80' of water line to miss AEP poles - 1 day
10) Rescheduled bore due to late utility locates - 1 day
11) Pressure test kept failing due to PVC -HDPE connection issue - 2 days
FUNDING:
The penalty cost to the contractor of $102,000 was added to the project funds, with 20%
allocated back to the City of Owasso, which is $20.400. Total cost for the time delay is
$52,358.67.
With Change Order No. 5 being 100% the City of Owasso responsibility, $20,400 of the penalty
shall be returned to the contractor with an additional $32,138.67 to be accounted for from the
project budget. The final cost of the project has not been determined yet so additional funds, if
needed, above the portion already paid in escrow has not been determined.
RECOMMENDATION:
Staff recommends approval of Change Order No. 5 for a total amount of $52,358.67, 100% of
which is the responsibility of the City of Owasso.
ATTACHMENTS:
Proposed Change Order No. 5
Site Map
s`
EST, Inc.
'•mss. Tulsa Ofte: 6106 East 32n° PI., Ste. 101, Tulsa, OK 74135, (916) 660 -7141, Fax (916) 660.7161
Comprehensive Engineering seMces
February 29, 2016
VIA CERTIFIED MAIL
ATTN: H. Dwayne Henderson, P.E., City Engineer
City of Owasso
301 W. 2 "d Ave.
Owasso, OIC 74055
RE: ODOT Project # STP- 172A(462)AG, City of Owasso; Paragon Contractors
Mr. Henderson:
Enclosed please find Change Order 5 for utility conflicts with RWD #3, AT &T, Cox, City of
Owasso and AEP; adding 88 days of contract time affecting the critical path of work outside the
contractor's control, and. adding an item to compensate the contractor for stand by time as a
result of delays. Additionally, the documents evidencing the time line for delays is included for
your review.
Please have a representative with the City of Owasso sign and return to our office at the address
above.
Sincerely,
Sarah A. Hopper
Construction Administration
Norman ® Moore ® Ardmore ® Stillwater ® Tulsa ® McAlester ® Lawton
www.estine.net
2110/2016
Change Order Report
Oklahoma Department of Transportation
Chance Order
Contract ID
130145 Primary County
TULSA Primary PCN 26599 04
Change Order Nbr
005 Project
STP -172A 462 IG
Contract Description
GRADE, DRAIN, SURFACE, AND SIGNAL CITY STREETS: AT THE INTERSECTION OF 106TH STREET AND GARNETT ROAD IN
HE CITY OF OWASSO. PROJECT LENGTH = 0.427 MILE.
Change Order Type
I CHANGE ORDER
Zero Dollar Change Order
I NO I Status Pending
General Change Order Description (s): During construction of project the Contractor experienced numerous unforeseen delays due to utifRy conflicts with RWD K3, AT&T, Cox, City or
Owasso,. and AEP. This change order adds 88 days of contract time due to these delays affecting the critical path of work outside the contractors control and adds an item to compensate the
contractor for standby time also as a result of delays. See attachment "Utility Delay's Time Line" for days added and 'Cost Breakdown" for a cost breakdown of contractors claim for standby
costs. Please note due to contractors efforts to mobilize crew and equipment to other projects during delays standby costs were only accrued for 20 of the 88 days. This change order resolves
any claim for additional time and/or compensation.
Prj Nbr ( Itm Nbr ' Catg Item Code ' Unit I Unit Price I Bid Qty 111 —Qty P' "" I Curr CO Qty I ' "`"" Y "`° ! Amount of Change
26599(04) 9001 0901 109 1100 LSUM 552,358.67 0.00 0.00 1.00 1.00
Item Description: NEGOTIATED SETTLEMENT OF CONTR'S CLAIM This Change: 552,358.67
Supplemental Description 1: Standby costs for utility delays Prev Revised: $0.00
Supplemental Description 2: New Revised: $52,358.67
Bid Contract $0.00
Net Change: S52,358.67
PCT Change: 100.00%
Explanations: This Rem compensates the contractor for standby costs associated with delays caused by numerous unity conflicts encountered during
construction. See attachment for cost breakdown.
TOTAL VALUE FOR CHANGE ORDER 005: $52,358.67
Contractor encountered numerous issues associated with existing utility conflicts that Impacted the critical path of the project schedule. These conflicts impacted
the construction of the new waterlines as well as the new storm sewer system that had to be completed prior to the widening of the new roadway. Days
already not charged due to weather are not included. See attachment for schedule of days added.
filellCNswsIP illyl AppDataM1ttadi Ml crmof WYlndowsremporary° A2ul nternet% 2OFilmICOntmt .Outlwkl]ZCXPWJU/OUTPUT.html 1/3
?1702016
Charge Order Rawl
As the duly authorized representative of PARAGON CONTRACTORS, LLC, contractor for the above referenced project, 1 affirm that I have reviewed the above and foregoing prices, quantities
and days for the changed or additional work, and I agree that the quantities and prices as are herein listed and the extension of time to perform the change or additional work as shown above will
adequately compensate the contractor for the changed or additional work I understand that the quantities as rested above are estimated and may be subject to revision upon audit of the project- I
further understand that the change order /supplemental agreement fully compensates the contractor for the changed or additional work and is in lieu of cost accounting for the work actually
performed or submission of a d provided a standar1 specifications for highway construction and special provisions to the contracL
oAtE A0.4 99S7- 07ANAdin76 /770078,62
Signature NamefPfinledj Company TNe
Subscribed and sworn before me this 15 day of FEBRUA,et/ year of Z1071e
My commission expires
exp'ves j.> t� POLL Y nom-TT --
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Comnissicn ;: a3CCe379 'expires C �YB11a
Notary Publq Commission Number --------
Oklahoma Department of Transportation Section
The prices for the additional items have been compared with other contract prices and are a fair amount for the work involved. P.E. Seal
Respectfully requested by.
Residency Administration(R)
Field Division Adminhitration(R)
Construction Administration(R)
Central Office Administration(R)
Department Personnel
Vahabzndegan, Michael
White, Randle, W.
Raymond, George T.
Green, Paul D.
Approval
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2MY2016
Change Order Report
Local Government Section
I acknowledge the work indicated on this Change Order. 1 understand the final costs of this work wig be reflected in the final cost apportionment
i�r`A' +c r
1i61� M t , �;� .c
City.,County Offidal - Date Acknowledged
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a Contract ID 130145
l r Oldahoma Department of Transportation
�� big
IO `E' Fr Cost Breakdown For Differing. Site Conditions, Changes & Extra Work
Project No. STP- 172A(462)IG Date 1212312015
County Tulsa Contractor
Description of Work Delay Cost for Existing Wilily Conflicts
I. Labor Total (Refer to Attachment A) $15,705.6(
a) Labor Overhead & Profit % 25.00 $3,926.4(
2. Material Total (Refer to Attachment B) $0.0(
a) Material Overhead & Profit % 20.00 $0.0(
3. Equipment Total (Refer to Attachment C) 1 $19,807.2(
a) Equipment Additional Administrative Cost & Profit % 20.00 $3,961.41
4. a) Bonds
b) Property Damage & Liability Insurance
c) Workers Compensation
d) Unemployment Insurance Contribution
e) Social Security Taxes
f) Employment Fringe Benefits
%
Rate/ $1000 of Payroll
Rate / $100 of Payroll
%
%
%
1.00
104.76
12.85
3.80
7.65
20.00
$355.13
$1,645.32
$2,018.17
$596.81
$1,201.4E
$3,141.12
S. Subcontracted Work Total $0.0(
a) Prime Contractor Overhead on Subcontracted Work % 1D.00 $0.0(
G. Work of a Non - Highway Construction Nature $0.0(
a) Prime Contractor Overhead on Subcontracted Work % 10.00 $0.0(
7. Total Cost of Work $52,358.67
a) Unit Price $52,358.67 Quantity 1 Units CY $52,358.61
Pape 1 of 4
Contract ID 130145
Oldahoma Department of Transportation
Cost Breakdown For Differing Site Conditions. Changes & Extra Work
Project No. STP- 172A(462)IG Date 1212312015
County Tulsa Contractor Paragon Contractors, LLC
Description of Work Delay Cost for Existing Utitfiy Conflicts
1. Labor Total (Refer to Attachment A) $15,705.60
a) Labor Overhead & Profit % 25.00 $3,926.40
2. Material Total (Refer to Attachment B) $0.01
a) Material Overhead & Profit % 20,001 $0.01
3. Equipment Total (Refer to Attachment C) $19,807.21
a) Equipment Additional Administrative Cost & Profit % 20.001 $3,961.4
4. a) Bonds
b) Property Damage & Liability Insurance
c) Workers Compensation
d) Unemployment Insurance Contribution
e) Social Security Taxes
f) Employment Fringe Benefits
%
Rate / $1000 of Payroll
Rate 1$100 of Payroll
%
%
%
1.00
104.76
12.85
3.80
7.65
20.00
$355.1:
$1,645.3:
$2,018.11
$596.8'.
$1,201.4f
$3,141.1,
5. Subcontracted Work Total $0.01
a) Prime Contractor Overhead on Subcontracted Work % 10.00 $0.01
6. Work of a Non - Highway Construction Nature $0.01
a) Prime Contractor Overhead on Subcontracted Work % 10.00 $0.01
7. Total Cost of Work $52,358.6'
a) Unit Price $52,358.67 Quantity 1 Units CY $52,358.6'
Page 1 of 4
Attachment A - Labor Total
Contract ID: 130145
Description: Delay Cost for Existing Utitliy Conflicts
Labor Classification
No.
Rate / Hour
Total
Hours'*
Total for Each
Labor Class
Forman
1.00
23.41
'160.00
3,745.60
Pipela er
2.00
17.00
160.00
5,440.00
Operators
2.00
17.00
160.00
5,440.00
Truck Driver
1.00
18.00
60.00
1,080.00
Labor Total
15,705,60
i oral hours or work per single worker.
Page 2 of
Attachment B - Material Total
Contract ID: 130145
Description: Delay Cost for EAsting Willy Cdnilicts
Material Item Unit Cost! Unit Quantity Total For
Each Material
Material Total
Page 3 of 4
Attachment C . Equipment Total
Contract ID: 130145
Description: Delay Cost for Existing Utitliy Conflicts
Equipment Type
No.
Cost! Hour
Total
Hours"
Total For
Each Type
Excavator Cat 320 (Standby Time
1.00
41.39
160.00
$6,622.40
Loader 250 Kamatsu (Standby Time )
1.00
21.28
160.00
$3,404.80
.Support Truck Full Time
1.00
18.00
160.00
$2,880.00
Lowboy Move Truck Full Time)
1.00
115.00
60.00
$6,900.00
Truck and Lowboy Multiple Demob and Remob
Labor Total
$19,807.20
Total hours of use per single piece of equipment,
Page 4 of 4
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Owasso Public « oft
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E 106th ST N & GARNETT RD
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Department
EnginceringDiv.
INTERSECTION
W E
OK
WIDENING PROJECT
Owasso, 74055
918.272.4959
SITE MAP
www.city0fowasso.com
S
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O—Te Citoyw, out lien its.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: Right -of -Way Consultant Agreement
East 76 Street North Roadway Improvements (Hwy 169 to N 129 East Avenue)
DATE: May 13, 2016
BACKGROUND:
In May 2013, the City of Owasso approved an engineering agreement with Poe & Associates,
Inc., and Oklahoma Department of Transportation for the engineering survey, design and NEPA
clearance for 7611, Street North from US Hwy 169 frontage road to N 12911, East Ave. Since then,
the engineering design is at 75% completion, NEPA has been approved and right-of-way
acquisition has been released for acquisition. The next step is for the City of Owasso to select a
right -of -way (ROW) consultant to begin contacting property owners affected by the project and
start ROW negotiations.
CONSULTANT SELECTION PROCESS:
On April 8, 2016, staff notified three (3) ODOT pre - approved right -of -way acquisition firms with a
Letter of Interest (LOI) that City of Owasso was selecting a firm to assist with right -of -way
acquisition along 76th Street North as part of a Surface Transportation Project (STP). Details of the
project were forwarded to each firm and each firm asked to prepare fee proposals and
qualification statements of their experience, along with a proposed schedule. Two (2) of the
three (3) firms have submitted proposals for consideration. The two firms were:
Meshek and Associates, Tulsa, OK
Universal Field Services, Tulsa, OK
Staff reviewed the submitted proposals and selected Meshek and Associates Inc., Tulsa,
Oklahoma as the most highly qualified and responsive firm. Their overall cost was lower, had
impeccable references and they proposed a 60 day shorter schedule.
AGREEMENT /SCOPE OF WORK:
Following is the scope of work for this project
• Make initial contact with property owners;
• Stake ROW, easements as needed;
• Review title work prepared by Engineer,
• Offer a donation letter to each owner (in lieu of payment);
• Appraise properties;
• Assist City in having review appraisals done;
• Waiver reports prepared;
• Make offers for ROW, easements;
• Prepare final filing with ODOT;
ROW agent proposes to have the acquisitions completed by mid - November 2016.
condemnations are required, the schedule for those properties will be determined by the court.
Fees for the ROW services, which have been reviewed by ODOT and adjusted, are estimated to
be $208,350, of which 80% is ODOT's portion and 20% the City of Owasso portion. Anticipated
cost to the City of Owasso is $41,670.
FUNDING:
Funding for the land acquisition services is included in the project budget in the Capital
Improvement Fund.
RECOMMENDATION:
Staff recommends approval of a Right -of -Way Consultant Agreement with Meshek and
Associates for the 761h Street North (US Hwy 169 to N 1291h East Ave) project in the amount of
$208,350.($166,680 is the responsibility of ODOT and $41,670 is the responsibility of the City of
Owasso) and authorization of the Mayor to execute the agreement.
ATTACHMENTS:
Original Letter of Interest (LOI)
ROW Consultant Agreement /Exhibits
Revised Fee Schedule Approved by ODOT
ROW Maps
Location Map
T out Li mils.
...removing
obstacles
standing
in the way
of people
celebrating
their lives.
A
April 8, 2016
Notice to Interested Service Providers
Re: Letters of Interest (LOI)
Ri %ht -of -Way Acquisition Services
761 Street North Widening Project, US Hwy 169 to 1291" East Ave
The City of Owasso is inviting ODOT approved Service Providers to submit Letters of
Interest (LOI) to provide Right -of -Way Acquisition Services related to the 76`h Street
North Widening Project, US Hwy 169 to 1291h East Ave in Owasso, Oklahoma. The
proposed widening will use STP and local funds to acquire the right -of -way, therefore the
right -of -way has to be obtained using the FHWA guidelines.
The Right -of -Way Acquisition Services shall be turn -key from making the initial contact
on our intent to acquire right -of -way to the closing on the property. Our engineers have
been contracted to provide property reports on all of the major properties where land is to
be acquired. Small clips on street intersections in subdivided neighborhoods were not
researched. The reports will be made available to the successful firm when completed. A
copy of the ROW plans have been provided for your review.
The LOI submittal will be evaluated on the following criteria:
— Proposed Fee (20 points)
— Proposed Schedule. We understand that if (20 points)
properties go to condemnation, schedule is in the
court's hands. This schedule should include the
time from the initial contact to donation certificates
to appraisals to the initial offer letter
— Firm experience with similar FHWA funded (20 points)
roadway projects, particularly municipal streets
projects. Comment on firm's ability to meet the
project schedule and budget. Highlight start date
and completion date.
— Verifiable references for similar projects in (20 points)
Oklahoma
301 West 2 o Avenue (918) 272 -4959
P.O. Box 180 City of Owasso FAX (918) 2724998
Owasso, Oklahoma 74055 A City of Character www.cityofowasso.com
OCity Wit out Limits.
..removing
obstacles
standing
in the way
of people
celebrating
their lives.
— Any other documentation that the firm can present (20 points)
to the City of Owasso regarding their abilities to
perform the work.
The response shall be limited to 50 single -sided pages. The projects will be scored immediately
and the firm with the highest score shall be selected. LOls (please provide three (3) copies) are
due at the Owasso Public Works Office by 4:30 pm, Friday April 15, 2016. We anticipate the
process will be completed and an agreement taken to Council on May 3, 2016.
The City of Owasso reserves the sole right to evaluate the submittal, waive any irregularities
therein, select candidates for submittal of proposals or reject any and all firms that submitted
should it be deemed for its best interest.
The City wishes to thank you in advance for your interest and submittal of LOI. Please direct
comments, questions, and any request for information to H. Dwayne Henderson, City Engineer,
City of Owasso at (918) 272 -4959 or via email at dhenderson@cityofowasso.com.
Sincerely,
CITY OF OWASSO
H. Dwayne Henderson, P.E.
City Engineer
Attachments
301 West 2nd Avenue
(918) 272 -4959
P.O. Box 180
City of Owasso FAX (918) 272.4996
Owasso, Oklahoma 74055 A City of Character www.cityofowasso.com
AGREEMENT
BETWEEN CITY AND CONTRACTOR
FOR
PERSONAL SERVICES
THIS IS AN AGREEMENT effective as of ("Effective Date ") between the City of
Owasso ( "City") and Meshek & Associates. PLC ( "Contractor ").
City's Project, of which Contractor's services under this Agreement are a part, is generally identified as
follows:
Right of Way Services for 76th Street North Widening Project US Hwy 169 To 129th East Ave
City of Owasso ( "Project ").
Contractor's Services under this Agreement are generally identified as follows:
Right of Way Services for 44 parcels in City of Owasso, with the following staff and subcontractors
assigned to the Project:
Project Management; Gretchin Fisher,
Acquisition and Title Reports; Annette Owens. Lacie Jones, Rita Henze and Jeff Cooper.
Right of Way Staking; Meshek and Associates Survey Crew.
Appraisals; Integra Realty Resources: and
Appraisal Reviews; Mark Franklin & Associates. Inc.
City and Contractor further agree as follows:
1.01 Basic Agreement and Period of Service
A. Contractor shall provide, or cause to be provided, the services set forth in this Agreement. If
authorized by City, or if required because of changes in the Project, Contractor shall furnish services
in addition to those set forth above. City shall pay Contractor for its services as set forth in
Paragraphs 7.01 and 7.02.
B. Contractor shall complete its services within the following time frames:
Project No. CIRB- 173C(146)RB
Item
City of Owasso
Project Number
Notice of Interest, NOI, Letters mailed
1
1 week following Notice To Proceed
Title Work
2
2 weeks following completion of Item 1
Staking Completed
3
3 weeks following completion of Item 2
Appraisal Completed (Parcel 28/29)
4
5 weeks following completion of Item 3
Appraisal Review Completed
5
3 weeks following completion of Item 4
All Waiver Reports Completed
6
2 weeks following completion of Item 5
All Waivers Approved
7
2 weeks following completion of Item 6
(Completed by the City)
All Acquisition Offers Made
8
45 days following completion of Item 7
All Acquisition Completed
9
1 45 days following completion of Item 8
Project No. CIRB- 173C(146)RB
Item
City of Owasso
Project Number
Relocation
10
22 weeks following completion of Item
2 (Note — displacees have 18 months to
file a Relocation Claim — not reflected in
this schedule)
Files Delivered to City
it
7 days following completion of Item 9
2.01 Compensation
A. Contractor's compensation under the terms of this Contract shall be the sum of Two Hundred
Twenty-Three Thousand Three Hundred Fifty and No /100 ($223,350.00), as shown Exhibit 1, as
the not to exceed amount except the expenses for obtaining percolation tests per DEQ requirements,
obtaining cost -to -cure bids, or other pass- through cost, which on submission of proper
documentation and prior approval will be compensated by the City. Any other compensation shall
be agreed to in writing and authorized by the City.
B. Payment may be requested at completed milestones contained within this Agreement in Exhibit 2
3.01 Terininalion
A. The obligation to continue performance under this Agreement maybe terminated:
1. For cause,
a. By either party upon 30 days written notice in the event of substantial failure by the other
party to perform in accordance with the Agreement's terms through no fault of the
terminating party. Failure to pay Contractor for its services is a substantial failure to
perform and a basis for termination.
b. By Contractor:
1) upon seven days' written notice if City demands that Contractor furnish or perform
services contrary to Contractor's responsibilities as a licensed professional; or
2) upon seven days written notice if the Contractor's services for the Project are delayed
for more than 90 days for reasons beyond Contractor's control.
Contractor shall have no liability to City on account of a termination by Contractor under
Paragraph 3.OI.A.1.b.
c. Notwithstanding the foregoing, this Agreement will not terminate as a result of a
substantial failure under Paragraph 3.01.A.La if the party receiving such notice begins,
within seven days of receipt of such notice, to correct its substantial failure to perform
and proceeds diligently to cure such failure within no more than 30 days of receipt of
notice; provided, however, that if and to the extent such substantial failure cannot be
reasonably cured within such 30 day period, and if such party has diligently attempted to
cure the same and thereafter continues diligently to cure the same, then the cure period
provided for herein shall extend up to, but in no case more than, 60 days after the date of
receipt of the notice.
2. For convenience, by City effective upon Contractor's receipt of written notice from City.
B. The terminating party under Paragraph 3.01.A may set the effective date of termination at a time up
to 30 days later than otherwise provided to allow Contractor to complete tasks whose value would
otherwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and to
assemble Project materials in orderly files.
C. In the event of any termination under Paragraph 3.01, Contractor will be entitled to invoice City and
to receive full payment for all services performed or furnished in accordance with this Agreement
and all reimbursable expenses incurred through the effective date of termination.
4.01 Successors, Assigns, and Beneficiaries
A. City and Contractor are hereby bound and the successors, executors, administrators, and legal
representatives of City and Contractor (and to the extent permitted by Paragraph 4.01.13 the assigns
of City and Contractor) are hereby bound to the other party to this Agreement and to the successors,
executors, administrators, and legal representatives (and said assigns) of such other party, in respect
of all covenants, agreements, and obligations of this Agreement.
B. Neither City nor Contractor may assign, sublet, or transfer any rights under or interest (including,
but without limitation, moneys that are due or may become due) in this Agreement without the
written consent of the other, except to the extent that any assignment, subletting, or transfer is
mandated or restricted by law. Unless specifically stated to the contrary in any written consent to an
assignment, no assignment will release or discharge the assignor from any duty or responsibility
under this Agreement.
C. Unless expressly provided otherwise, nothing in this Agreement shall be construed to create, impose,
or give rise to any duty owed by City or Contractor to any contractor, subcontractor, supplier, other
individual or entity, or to any surety for or employee of any of them. All duties and responsibilities
undertaken pursuant to this Agreement will be for the sole and exclusive benefit of City and
Contractor and not for the benefit of any other party.
5.01 General Considerations
A. The standard of care for all Right of Way and related services performed or furnished by Contractor
under this Agreement will be the care and skill ordinarily used by members of the subject professions
practicing under similar circumstances at the same time and in the same locality. Contractor makes
no warranties, express or implied, under this Agreement or otherwise, in connection with
Contractor's services. Subject to the foregoing standard of care, Contractor and its consultants may
use or rely upon design elements and information ordinarily or customarily furnished by others,
including, but not limited to design and right -of -way plans to be used for construction.
B. This Agreement is to be governed by the laws of the State of Oklahoma.
C. OWNERSHIP OF DATA: Contractor agrees to maintain current, accurate, and complete individual
parcel files to the Department's standards and applicable federal requirements which contain the
items listed in the ODOT R/W Contract Scope of Services, and all other notes, records,
correspondence, reports, and documentation generated in connection with the work called for in the
Contract. All files shall be available for immediate review and inspection by any authorized City,
Department or Federal Highway Administration (FHWA) official(s). All information developed
under this Contract shall be the property of the City and shall be delivered to the City/Department
on written request, but, in any event not later than thirty (30) days following completion of the project
unless otherwise stated in Section 1.01.13. of this Contract.
D. To the fullest extent pennitted by law, City and Contractor (1) waive against each other, and the
other's employees, officers, directors, agents, insurers, partners, and consultants, any and all claims
for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting
from, or in any way related to the Project, and (2) agree that Contractor's total liability to City under
this Agreement shall be limited to $50,000 or the total amount of compensation received by
Contractor, whichever is greater.
E. The parties acknowledge that Contractor's scope of services does not include any services related to
a Hazardous Environmental Condition (the presence of asbestos, PCBs, petroleum, hazardous
substances or waste as defined by the Comprehensive Environmental Response, Compensation and
Liability Act, 42 U.S.C. § §9601 et seq., or radioactive materials). If Contractor or any other party
encounters a Hazardous Environmental Condition, Contractor may, at its option and without liability
for consequential or any other damages, suspend performance of services on the portion of the
Project affected thereby until City: (1) retains appropriate specialist consultants or contractors to
identify and, as appropriate, abate, remediate, or remove the Hazardous Environmental Condition;
and (2) warrants that the Site is in full compliance with applicable Laws and Regulations.
F. City and Contractor agree to negotiate each dispute between them in good faith during the 30 days
after notice of dispute. if negotiations are unsuccessful in resolving the dispute, then the dispute
shall be mediated. If mediation is unsuccessful, then the parties may exercise their rights at law.
6.01 Total Agreement
A. This Agreement (including any expressly incorporated attachments), constitutes the entire agreement
between City and Contractor and supersedes all prior written or oral understandings. This Agreement
may only be amended, supplemented, modified, or canceled by a duly executed written instrument.
7.01 IN WITIVESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of
which is indicated on page 1.
CITY: CONTRACTOR:
By: By: Q� i, N\ "J,),—
Title: Title: Pucipal, Meshek & Associates, PLC
Date Signed: Date Signed:4 /25/16
Address for giving notices: Address for giving notices:
Meshek & Associates, PLC
1437 South Boulder Avenue
Suite 1550
Tulsa, OK 74119
EXHIBIT 1 - CONTRACTOR FEE PROPOSAL
76TH STREET NORTH WIDENING PROJECT, US HWY 169 TO 129TH EAST AVE
CITY OF OWASSO PROJECT J/P NO. (0 )RIW, 04)CONST., (06)UTIL.
PROJECT MANAGER
20 Units of Work for Appraisal @ $ 400,00 each = $ 8.000.00
30 Units of Work for Acquisition @ $ 800.00 each = $ 24,000.00
1 Units of Work for Relocation @ $ 800.00 each = $ 800.00
APPRAISAL Project Manager Total Amount not to exceed: $ 32,800.00
Includes all necessary appraisals and sign or billboard appraisals as per ODOT's Policy & Procedures Manual.
The Appraisal Proposals for parcels 28/29 are attached.
The following is anticipated:
20 Narrative Summary Appraisal Reports. Parcels with relocation will be completed and submitted first.
0 Appraisals requiring second reports due to complexity or exceeding $250,000.00 compensation.
20 Appraisal @ $3,150.00 each = $ 63,000.00
20 Appraisal Reviews @ $750.00 each = $ 15.000.00
ACQU ISITION AND TITLE
10 1 Ownerships for Waiver Valuation Parcels @ $ 2,950.00 each = $ 29.500.00
PE� Ownerships for Appraised Parcels & Major Tenants @ $ 2.700.00 each = $ 54,000.00
Ownerships for Lien Releases @ $ each = $
Acquisition Total Amount not to exceed: $ 83,500.00
RELOCATION
Project Assignment/Prop. Mgmt. 0
Residential Relocations: 1
Commercial Relocations: 0
Personal Property Moves: 1
@$
each $
@ $ 6,000.00 each $ 6,000.00
each $
@ $ 3,250.00 each $ 3,250.00
RIGHT -OF -WAY STAKING Relocation Total Amount not to exceed: $ 9,250.00
All necessary Staking for AppraisaUAcquisition, Utility purposes (entire Project) and condemnation purposes
(Per Parcel). The Right -of -Way Staking Proposal attached.
RAN Staking fee not to exceed: $ 19,800.00
TOTAL PROJECT AMOUNT $ 223,350.00
NOTE: -The above unit totals are estimated. All cost associated with the unit totals will be adjusted according
to the actual number.
-All phases of the job described, including appraisals, reviews, relocations, legal entries, acquisitions, utility
proposals, R/W plans and submission of all final paperwork as required in the proposal must be completed
on or before required dates outlined in the RFP. A $100.00 per day, per ownership, penalty will be assessed
for default of these provisions. All requests for target date extensions must be submitted one week prior to the
actual target date. This request must be made in writing by the PM.
EXHIBIT 2- TYPICAL PROJECT PAYMENT MILESTONES
TYPICAL PROJECT PAYMENT MILESTONES
TASK
INVOICING
LEVEL OF COMPLETION
ALLOWABLE
PAYMENT
Proj. Mgmnt.
1s'
Relocation Drive -out, Master Addenda, Appraisal Reports
completed, OA /QC
100%
Proj, Mgmnt.
2 "d
Acquisition completed, QA /QC
100%
Proj. Mgmnt.
3`d
Relocation vacating, OA /QC
100%
Appraisal
1st
Completed Appraisal Reports to the Review Appraiser (1)
50%
Appraisal
2nd
Appraisal Review of Appraisal Reports and any required
corrections completed (1)
50%
Acquisition
1st
Offer made
50%
Acquisition
2nd
Secured or condemn packet submitted to ODOT and any
required corrections completed
50%
n
1st
Project Assignment- 475A's, plans marked -up
50%
n
2nd
Not used
30%
n
3rd
Project Assignment - All parcels vacated
20%
n
rRelocation
1st
Residential, Commercial and Personal Property Moves -
Delivery of notice of eligibility, 90 day notice and move options
30%
on
2nd
Residential, Commercial and Personal Property Mov es
completed
60%
on
3rd
9 months after parcel vacated and parcel submitted to ODOT
or after all claims submitted
10%
nation
Various
Condemnation Packet submitted to City
100%
Staking
I 1st
Appr /Acq, Utility and Condemn Staking
100%
Notes: - Invoicing for work completed will be done on a per ownership basis per task.
- Subcontractors and Third Party Contractors must be from ODOT's R/W and Utilities
Division's approved Service Provider List. All subcontractors and Third Party Contractors are
subject to review by the City and must be submitted to the City.
44� �.?L
EXHIBIT 1 - CONTRACTOR FEE PROPOSAL
76TH STREET NORTH WIDENING PROJECT, US HWY 169 TO 129TH EAST AVE
CITY OF OWASSO PROJECT J/P NO. L)R/W, (G4)CONST., (06)UTIL.
PROJECT MANAGER
20 Units of Work for Appraisal @ $ 400.00 each = $ 8.000.00 tf4l
30 Units of Work for Acquisition @ $ 800.00 each = S 24.000.00
1 Units of Work for Relocation @ $ 800.00 each = $ 800.00
APPRAISAL Project Manager Total Amount not to exceed: $ 32.$00.00
Includes all necessary appraisals and sign or billboard appraisals as per ODOTs Policy & Procedures Manual,
The Appraisal Proposals for parcels 28129 are attached.
The following is anticipated:
20 Narrative Summary Appraisal Reports. Parcels with relocation will be completed and submitted first.
0 Appraisals requiting second reports due to complexity or exceeding $250,000.00 compensation.
20 Appraisal @ $3,150.00 each = $ 63,000.00
20' Appraisal Reviews eC�7S0.Ob�ach = S
ACQUISITION.ANDTITLE
10 Ownerships for Waiver Valuation Parcels @ $ 2.950.00 each= $ 29.500.00
20 Ownerships for Appraised Parcels & Major Tenants @ $ 2.700.00 each = $ 54.000.00
Ownerships for Lien Releases @ $ each = $
Acquisition Total Amount not to exceed: 7-
$ 83.500.00
RELOCATION
Project Assignment/Prop. Mgmt
Residential Relocations: o� $ each $
Commercial Relocations: 0
1 @ $ 6,000.00 each $ 6,000.00 @ $ each $
0 fl Personal Property Moves: 1 @$ 3,250.00 each $ 3,250.00
RIGHT -0F -WAY STAKING Relocation Total Amount not to exceed: $ 9.250.00'
All necessary Staking for AppraisalfAcquisition, Utility purposes (entire Project) and condemnation purposes
(Per Parcel). The Right -of -Way Staking Proposal attached. f
R!W Staking fee not to exceed: $ 19.800.00
TOTAL PROJECT AMOUNT $ M- .360:0 -0- -lb 20r-',
NOTE: -The above unit totals are estimated. All cost associated with the unit totals will be adjusted accorcor ding
to the actual number.
-All phases of the job described, including appraisals, reviews, relocations, legal entries, acquisitions, utility
Proposals, RIW plans and submission of all final paperwork as required in the proposal must be completed
on or before required dates outlined in the RFP. A $100.00 per day, per ownership, penalty will be assessed
for default of these provisions. All requests for target date extensions must be submitted one week prior to the
actual target date. This request must be made in writing by the PM. -
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PROPOSED ROADWAY IMPROVEMENTS I CITY OF OWASSO
Y/11W3
PROJECT LIMITS
Al -ION PURPOSE
- AND 'I RU17 5CA1
al': \ "1 -IDN l5Y CIT•
111 N. Main Street
P.O. Box 180
Owasso, OK 74055
918.376.1500
0 The City Wit out Limits.
TO: Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resources Director
SUBJECT: International Association of Firefighters (IAFF)
Fiscal Year 2016 -2017 Contract
DATE: May 13, 2016
BACKGROUND:
Negotiations between the City and the IAFF have successfully concluded with a tentative
agreement on all articles. The IAFF Local voted and approved the proposed agreement. The
fiscal year 2016 -17 proposed contract includes an $0.18 per hour across - the -board increase on
July 1, 2016, with the elimination of Working- Out -of -Class pay; and a 27. across- the -board
increase on January 1, 2017. The proposed contract includes language that, upon ratification
for the second year of the contract, would include implementation of a Driver pay range
effective July 1, 2017; a 2% across - the -board increase and a $0.15 per hour pro -pay for Car Seat
Installation certification effective on January 1, 2018.
Highlights of agreed upon language modifications include:
• Modification of language differentiating between emergency overtime and overtime
that may require specialized training.
• Implementation of a three -hour minimum for sick leave usage, to coincide with the
minimum overtime required to cover a vacancy.
• Clarification of court and jury leave language.
• Clarification of deadlines for participating in the Physical Fitness reimbursement program.
The City values the relationship with the IAFF Local and considers it to be instrumental to
successful negotiations.
The increase in compensation cost for continuing current contract language with noted
changes above for fiscal year 2016 -17 is $164,000 with correlating reduction in expenditures of
$28,000 for the elimination of Working - Out -of -Class pay. The increase for continuing current
contract language with the noted changes above for year two, fiscal year 2017 -18, would be
$231,000.
RECOMMENDATION:
Staff recommends approval of the 2016 -17 contract between the City of Owasso and the
International Association of Firefighters (IAFF) Local 42789 and authorization for the Mayor to
execute the contract.
ATTACHMENT:
Recommended IAFF Contract with Strikeouts
AGREEMENT BETWEEN
THE CITY OF OWASSO, OKLAHOMA
A MUNICIPAL CORPORATION
FAZ111
INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS
LOCAL NO. 2789
July 20 9 Tmne 3n ens
July 1, 2016 - June 30, 2017
TABLE OF CONTENTS
ARTICLE 1 PURPOSE OF AGREEMENT .............................. ...............................
ARTICLE 2 RECOGNITION ............................................... ...............................
ARTICLE 3 MUTUAL RESPONSIBILITY TO AVOID DISCRINIINATION ...................
ARTICLE 4 GENDER CLAUSE ........................................... ...............................
ARTICLE 5 AUTHORITY AND TERM ................................. ...............................
ARTICLE 6 MANAGEMENT RIGHTS AND RESPONSIBILITIES ..............................
ARTICLE 7 PREVAILING RIGHTS ...................................... ...............................
ARTICLE 8 PROHIBITION OF STRIKE S ............................... ...............................
ARTICLE 9 BARGAINING UNIT RIGHTS AND SECURITY ...... ...............................
ARTICLE 10 PERSONNEL FILES ......................................... ...............................
ARTICLE 11 REGULAR AND SPECIAL MEETINGS ................. ...............................
ARTICLE 12 ORGANIZED MEAL PROGRAM ......................... ...............................
ARTICLE 13 SENIORITY .................................................... ...............................
ARTICLE 14 HOURS AND TIME EXCHANGE ........................ ...............................
ARTICLE 15 PERSONNEL REDUCTION ................................ ...............................
ARTICLE16 STAFFING ..................................................... ...............................
ARTICLE 17 SAFETY AND HEALTH COMMITTEE ................. ...............................
ARTICLE 18 GRIEVANCE PROCEDURES ................... :..........................................
ARTICLE 19 DUES CHECK-OFF .......................................... ...............................
ARTICLE 20 COMPENSATION ............................................ ...............................
ARTICLE 21 OVERTIME .................................................... ...............................
ARTICLE 22 VACATIONS AND HOLIDAYS ........................... ...............................
ARTICLE 23 SICK LEAVE .................................................. ...............................
ARTICLE 24 COURT AND JURY LEAVE ............................... ...............................
ARTICLE 25 UNIFORMS .................................................... ...............................
ARTICLE 26 INSURANCE .......:..........................:................ ...............................
ARTICLE 27 TUITION REIMBURSEMENT ............................. ...............................
ARTICLE 28 SUCCESSORS AND ASSIGNS ............................ ...............................
ARTICLE 29 SAVINGS CLAUSE .......................................... ...............................
AR44CLE 30 WORKNG OUT OF G-T .A SS .......................°••••.. ...........••••••..............
ARTICLE 34-30 LONGEVITY ............................................... ...............................
ARTICLE 32 31 RETIREMENT AND PENSION ........................ ...............................
ARTICLE 33-32 PHYSICAL FITNESS PROGRAM ..................... ...............................
ARTICLE 34 33 DRUG & ALCOHOL TESTING ........................ ...............................
SIGNATURE PAGE
APPENDIX A, APPENDIX B, APPENDIX C, APPENDIX D, APPENDIX E
ARTICLE 1
PURPOSE OF AGREEMENT
It is the intent and purpose of this Agreement, entered into by and between the CITY
OF OWASSO, OKLAHOMA, hereinafter referred to as EMPLOYER and LOCAL N0.2789,
INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS AFL /CIO /CLC, hereinafter
referred to as UNION, Employees, Members of the Bargaining Unit to achieve and maintain
harmonious relations between the parties hereto and to provide for the equitable and orderly
adjustment of grievances which may arise during the terms of this Agreement.
ARTICLE 2
The Employer recognizes the Union as the exclusive bargaining agent for all employees
of the Fire Department, except the Chief, one designated Administrative Assistant, civilian
employees, and probationary employees.
2
ARTICLE 3
MUTUAL RESPONSIBILITY TO AVOID DISCRIMINATION
Section 1. Nothing in this Agreement shall be interpreted as diminishing the
obligation of both parties to undertake affirmative action to insure that applicants or employees
are treated without regard to race, color, religion, sex, national origin, status of Union
.membership, or political affiliations. Specifically, pursuant to Equal Employment Opportunity
Commission Guidelines, each party is obligated to take positive action in affording equal
employment, training and promotional opportunities to all members, as required by Title VII
of the Civil Rights Act of 1964, as amended. Additionally, nothing in this Agreement shall be
interpreted as diminishing the obligation of both parties to comply with the provisions of the
Fair Labor Standards Act, or any duly adopted Department of Labor Regulations promulgated
thereunder.
Section 2. In the event that any portion of this Agreement unintentionally
conflicts with the Employer's capability to be in compliance with said Acts, the EEOC
Guidelines and Department of Labor Regulations will be overriding to that portion of this
agreement.
3
both genders.
ARTICLE A
GENDER CLAUSE
"Gender". A word importing one gender only shall extend and be applied to
0
ARTICLE 5
AUTHORITY AND TERM
Section 1. The Employer and the Union have, by these present, reduced to writing
the collective bargaining Agreement resulting from negotiations entered into by the Employer
and the Union.
Section 2. This Agreement shall become effective on the first day of July, 285
2016 and shall remain in full force and effect until midnight, June 30, 291-6 2017. The
Employer and the Lodge agree that on or before June 30 2017 each shall ratify all articles
of this agreement to provide for a continuation of this agreement for fiscal year July 1
2017 to June 30, 2018.
Section 3. Whenever wages, rates of pay, or any other matters requiring appropriation
of monies by the Employer are included as a matter of collective bargaining, it shall be the
obligation of the Union to serve written notice thereof one hundred twenty (120) days prior to
June 23r° of each year, the last day on which monies can be appropriated by the Employer to
cover the Agreement period which is the subject of the collective bargaining procedure.
Section 4. It shall be the obligation of the Employer and the Union to meet at a
reasonable time and confer in good faith with representatives of the Union and Employer ten
(10) days after receipt of written notice from the Union or Employer requesting a meeting for
purposes of collective bargaining.
Section 5. In the event the Union and the Employer are unable, within thirty (30) days
from and including the date of the first meeting to reach an agreement, any and all unresolved
arbitrable issues may be submitted to arbitration at the request of either parry.
ARTICLE 6
MANAGEMENT RIGHTS AND RESPONSIBILITIES
Section 1. Union recognizes the prerogative of Employer to operate and manage its
affairs in all respects and in accordance with its responsibilities, and the powers or authority
which the Employer has not officially abridged, delegated, granted or modified by this
Agreement are retained by the Employer, and all rights, powers and authority the Employer
had prior to the signing of this Agreement are retained by the Employer, and remain
exclusively without limitation within the rights of the Employer.
Section 2. Except as may be limited herein, the Employer retains the right in
accordance with the Constitution, the laws of the State of Oklahoma, and the Charter of the
municipality and the responsibilities and duties contained in the laws of the State of Oklahoma
and the ordinances and regulations promulgated thereunder:
A. To determine Fire Department policy, including the rights to manage the affairs
of the Fire Department in all respects, except as stated above;
B. To assign working hours, including overtime;
C. To direct the members of the Fire Department, including the right to hire,
terminate, ,suspend, discipline, promote or transfer any Firefighter;
D. To determine the table of organization of the Fire Department, including the right
to organize and reorganize the Fire Department and the determination of job
classifications and ranks based upon duties assigned;
E. To determine the safety, health and property protection measures for the Fire
Department;
F. To allocate and assign work to Fire Fighters within the Fire Department;
G. To be the sole judge of the qualifications of applicants and training of new
employees;
H. To schedule the operations and to determine the number and duration of hours of
assigned duty per week;
I. To establish and enforce Fire Department rules, regulations and orders;
P
ARTICLE 6
MANAGEMENT RIGHTS AND RESPONSIBILITIES
(Continued)
J. To introduce new, improved or different methods and techniques of operation of
the Fire Department or change existing methods and techniques;
K. To determine the amount of supervision necessary;
L. To control the departmental budget; and
M. To take whatever actions may be necessary to carry out the mission of the
employer in situations of emergency.
ARTICLE 7
PREVAILING RIGHTS
Section 1. All rules, regulations, fiscal procedures, working conditions,
departmental practices and manner of conducting the operation and administration of the
Owasso Fire Department currently in effect for and with respect to the members of the Fire
Department on the effective date of this Agreement, which are not included in this Agreement,
shall remain in full force and effect, unchanged and unaffected in any manner, unless and
except as modified or changed by the specific terms of this Agreement.
N
ARTICLE 8
PROHIBITION OF STRIKES
Section 1. During the term of this Agreement, the Union agrees to a prohibition of
any job action, i.e. strikes, work slowdowns, mass absenteeism, or being a party to such
activities. The Union shall not be in breach of Agreement where the acts and actions
enumerated above are not caused or authorized by the Union.
Section 2. Upon notification confirmed in writing by the Employer to the Union
that certain of its members are engaged in a job action, the Union shall immediately, in
writing, order such member to cease the job action and return to work at once and provide the
Employer with a copy of such an order. Additionally, a responsible officer of the Union shall
publicly order all employees participating in a job action to cease such action.
Section 3. Nothing contained in this Article shall be construed to limit, impair, or
affect the right of the Union or any other member of the bargaining unit to the expression or
communication of a view, grievance or complaint or opinion or any matter related to
conditions or compensation of employment or their betterment so long as the same does not
interfere with the full, faithful and proper performance of duties of employment.
N
ARTICLE 9
BARGAINING UNIT RIGHTS AND SECURITY
Section 1. Bulletin Boards. The Employer shall provide space in all fire stations
for Union bulletin boards. Materials posted on bulletin boards shall be limited to Union
business, notice of meetings, seminars, workshops, legislative reports, safety bulletins, etc.
No materials of a subversive or derogatory nature or political endorsements shall be posted.
Section 2. Time Off for Union Business. After written notice to Fire Chief or
Designated Administrative Assistant, Union representatives may be granted time off without
loss of pay to conduct bona fide Union business, provided however, that time off will not
impede the proper operations of the Fire Department and adequate manpower is available, as
determined by the Fire Chief or his designated Administrative Assistant.
10
ARTICLE 10
PERSONNEL FILES
Section 1. It is agreed that with all materials concerning investigation, complaints,
reprimands, counseling sessions for violations of any rules, regulations or policies, that might
be considered detrimental to the employee's position advancement or future with the
Department, that are to be placed in the employee's personnel file, that the Employer shall
notify said employee of such action and the employee shall be given the proper opportunity to
appeal such action before it becomes a part of his personnel file.
Section 2. A Fire Fighter shall be allowed to review his personnel file under
supervision at any reasonable time upon written request to the Fire Chief.
Section 3. Recognizing that disciplinary actions provide a basis for training and
counseling and are not meant to perpetually penalize an employee, the following procedure is
hereby established:
Procedure
A. Employees may request that disciplinary actions be sealed according to the following
schedule:
1. Written reprimands and notice of oral reprimands with no recurrence after one
(1) year may be sealed.
2. Suspensions three (3) days or less than three (3) days, without recurrence, after
two (2) years.
3. Suspension more than three (3) days, without recurrence, after two (2) years.
4. Disciplinary probation after two (2) years from the termination of such
probation if no other disciplinary action has occurred during that period.
B. Written Requests for sealing of disciplinary actions should be directed to the office of
the Fire Chief.
C. The Human Resources Department shall be notified in all cases where sealing of
disciplinary action is taken, and City Personnel file copies will be sealed or destroyed
accordingly.
D. The sealed action shall not be held to discriminate against the employee in any
subsequent disciplinary action, or in the event of impending promotion, merit step
raise, transfer, special requests, modification of duty, vacation selection, application for
other employment, or against any other action the employee may take for his personal
improvement or betterment.
11
ARTICLE 10
PERSONNEL FILES
(Continued)
E. Once sealed, the file shall not be opened unless the employee request such unsealing;
however, the employee may review investigative reports pertaining to the actions; or at
the discretion of the Fire Chief who may deem it necessary to the employee's welfare
to do so; but, in any case, the employee is to be notified of the opening of the sealed
file and the reason therefore.
F. Upon request, all unfounded, exonerated, not sustained, and no finding complaints will
be immediately removed from the employees personnel file. Such complaints shall be
sealed and accessed by the City Attorney for pending litigation or for review of similar
complaints which may occur within one (1) year of the original complaint. Such
unfounded, exonerated, not sustained, and no finding complaints will be destroyed after
five (5) years from date of occurrence.
Section 4. All letters of appreciation and/or commendation received by the
department regarding an employee(s) will be given to the appropriate employee(s) within five
(5) business days.
12
ARTICLE 11
REGULAR AND SPECIAL MEETINGS
Section 1. The Union will be permitted to hold regular and special meetings on the
Employer's premises with the understanding that permission, time and location of such
meetings must be approved by the Fire Chief or his designated Administrative Assistant prior
to said meetings.
Section 2. It is understood that the Union and the Employer will cooperate in this
Agreement and excessive requests will not be made by the Union. Permission to hold
meetings shall not be unreasonably denied by the Employer so long as meetings do not impede
or interfere with the normal operations of the Fire Department.
13
ARTICLE 12
ORGANIZED MEAL PROGRAM
Section 1. Union members will be required to participate in an organized meal
program while on duty. However, if any employee is on a special diet, he /she will not be
required to participate for the time period he /she is on a special diet. The amount to be
contributed for meals will be determined by and contributed by the members of each duty
station on each shift. However, the amount shall not be less than Five Dollars ($5.00) per shift
per member. This article is not subject to the grievance procedures of this Agreement.
Further it is agreed that this section of the Agreement will be enforced solely by the bargaining
unit.
14
ARTICLE 13
SENIORITY
Section 1. Seniority shall mean the status attained by length of continuous service in
the Fire Department.
Section 2. Where two or more employees have the same employment date, seniority
shall be determined by a hiring list established subsequent to the completion of the hiring
process. When two or more employees will be given the same start date, the Union shall be
provided a copy of the established hiring list prior to the start date.
Section 3. Seniority will be a factor to be considered by the Fire Department in
determining the priority of each member to:
A. Time when compensatory, vacation and holiday time off is granted;
B. Shift assignment; and
C. Anytime overtime is required, whether scheduled or non - scheduled, the first
choice of replacement shall go to another employee meeting the following
criteria:
1. has the same duty qualifications;
2. among those with the same duty qualifications, has the most seniority; and
3. provides compliance with minimum manning criteria of the department.
Section 4. Seniority shall be lost upon the occurrence of any of the following:
A. Discharge, if not reversed;
B. Resignation;
C. Un- excused failure to return to work upon the expiration of a formal leave of
absence provided no reasonable excuse is found; and
D. Retirement.
Section 5. Promotion shall be subject to evaluation and examination of job
performance and ability. Seniority will be considered, but will not be the determining factor
Any bargaining unit member serving in an acting capacity for six (6) or more consecutive
months may be promoted to the vacant position without being subject to a testing procedure, as
long as that employee meets the minimum qualifications for the position. Should a member of
the bargaining unit serve in an acting capacity for six (6) or more consecutive months and not
meet the minimum qualifications, due to budgetary constraints and /or training availability only,
such member may be promoted to the vacant position without being subject to a testing
procedure; provided, the member of the bargaining unit satisfies the minimum requirements
for the position within twelve calendar months from the date of appointment Otherwise the
member shall be demoted to the previous position occupied by the member.
is
ARTICLE 13
(Continued)
Section 6. Employees demoted as a result of administrative decisions and not based
on discipline, shall be given first consideration should the position reopen and such position
offered, providing however, no unusual discipline problems have occurred between the
demotion and subsequent position opening.
16
ARTICLE 14
HOURS AND TIME EXCHANGE
Section 1. There is hereby established a series of fourteen -day work periods. Shift
schedule shall be on duty twenty-four (24) hours and off duty forty -eight (48) hours.
Section 2. Time of shift change will be 0800 hours. Shift Commander shift change
will be at 0700 hours.
Section 3. Employees may have the privilege to exchange duty time, subsequent to
approval by the Battalion Chief or Acting Shift Commander. The replacement employee must
be of at least equal duty qualification of the employee being excused from duty.
17
ARTICLE 15
PERSONNEL REDUCTION
Section 1. In the case of personnel reduction, the Employee with the least seniority
shall be laid off first. In determining seniority for the purpose of personnel reduction, only
time as a full -time paid Employee in the Owasso Fire Department shall be counted.
Section 2. No new employee shall be hired until all employees laid -off during the
past 74-month period have been notified of any position vacancy within the Fire Department.
Such notification will take place via registered mail Return Receipt Requested.
Correspondence shall be sent to the last known address of the employee who requires
notification.
It will then be the duty of the employee to notify Human Resources of his intention to
pursue the available position. Such response shall be received within 30 days of receipt of
registered mail notification. The employee's failure to respond within the 30 -day period shall
be considered an acknowledgment that the employee does not intend to reinstate his
employment with the Owasso Fire Department.
lu
ARTICLE 16
STAFFING
Section 1. The purpose of this Article is to provide a consistent practice of staffing
the fire stations and fire apparatus each shift day, during both emergent and non - emergent
operations, providing the necessary staffing measures to ensure safety.
A. Each fire station will be staffed with no less than three (3) personnel each day.
B. The Battalion Chief or Acting Shift Commander shall not count towards the
staffing minimum of three (3) per station.
C. The Battalion Chief or Acting Shift Commander shall not be dedicated to any
suppression apparatus or medic.
D. Staffing of each station shall consist of, but not be limited to a Captain or Acting
Company Officer, Driver or Acting Driver, and a Firefighter.
E. Staffing on each fire apparatus will be no less than two (2) personnel. This shall
pertain to all fire engines, ambulances, ladder trucks, tankers, wildland vehicles, and Disaster
Response Unit (DRU).
F. The only exception to Section 1 -E of this Article is routine travel to the City
Garage, or returning to a fire station following an emergency incident response, or station to
station travel. All apparatus with one employee are considered out of service for an
emergency response.
G. Staffing on snowplow will be no less than two (2) personnel when responding as
an emergency response vehicle; including when responding in support of another emergency
response vehicle during emergency operations. The two (2) personnel minimum shall not
apply when the snowplow is being used during non - emergency operations, including (but not
limited to) the moving /removing of snow from facilities and roadways, and routine travel to
the City Garage, returning to a fire station following an emergency incident response, or
station to station travel.
H. This Article does not pertain to administrative or command vehicles.
Section 2. The Union shall be notified of any opening of a job position within the
Owasso Fire Department, and when and where advertisement of said position is being
advertised, according to Equal Employment Opportunity (EEOC) regulations.
19
ARTICLE 17
SAFETY AND HEALTH COA DIITTEE
Section 1. The Employer and the Union agree to cooperate to the fullest extent in
the promotion of safety and health, on the Employer's premises and while carrying out the
mission of the Employer and the duties of the employees.
For this purpose, it is agreed to establish a Safety and Health Committee to consist of
two (2) members and one (1) chairperson appointed by the Union.
Section 2. The Safety and Health Committee will have the authority to conduct on-
site inspections of equipment, buildings, and other related areas to the occupational
environment of the Bargaining Unit. They shall also have the latitude to make studies of safety
equipment and practices and to conduct investigations into health hazards that may be
appropriate to protect the Employer's interest as it may relate to Worker's Compensation or
other liability inherent to occupational diseases and injury and to protect the employees' right
to a safe employment environment. Members of the Committee may be excused from duty for
the work of the Committee, subject to the prior approval of the Fire Chief.
Section 3. The Union and the Employer agree to make every effort to correct safety
hazards or unsafe working conditions identified by the Safety Committee. It is understood that
recommendations of the Committee are not subject to the Grievance Procedure for the
Agreement.
Section 4. The Safety and Health Committee recommendations to correct safety
hazards and/or unsafe working conditions shall be discussed by the Chairperson of the
Committee, with the Chief or his designated representative. The answer shall be orally
submitted by the Chief or his designated Administrative Assistant within five (5) business days
to the Committee.
A. If the hazard or condition is not corrected by the provision of Section 4, it shall
be submitted in writing to the Chief or his designated Administrative Assistant.
B. The Fire Chief shall submit his answer in writing to the Safety and Health
Committee within five (5) business days. If the hazard or condition has not
been corrected within that time, it then shall be sent to the City Manager for
adjustment.
C. The City Manager shall submit his answer in writing to the Fire Chief and the
Committee in five (5) business days.
Q]
ARTICLE 17
SAFETY AND HEALTH CONBUTTEE
(Continued)
Section 5. All "First Notice of Injury" and accident reports will be forwarded by
the worker's compensation coordinator to the Union Secretary within 72 hours of the incident.
21
ARTICLE 18
GRIEVANCE PROCEDURES
Section 1. The Union or any employee covered under this Agreement may file a
grievance within ten (10) business days of the alleged occurrence, as hereinafter defined, and
shall be afforded the full protection of this Agreement.
Section 2. Union President, Vice - President, and Union Grievance Committee, as
used hereinafter, shall be understood to mean those persons whose names have been previously
identified, in writing, to the Fire Chief or his designated Administrative Assistant. It is
understood and agreed that the names of such person or persons shall be submitted to the Fire
Chief, or his designated Administrative Assistant, within fifteen (15) working days after such
person or persons are elected and /or appointed.
Section 3. Any controversy between the Employer and the Union or any employee
concerning the interpretation, enforcement or application of any provision of this Agreement,
concerning any of the terms or conditions of employment contained in this Agreement, shall be
adjusted in the following manner:
A. The grievance shall be discussed by the employee with the Chief or his
designated Administrative Assistant. Said employee and one of the following;
Union President, Vice - President or Grievance Committee Chairman, shall be
present at said discussion. The answer shall be submitted in writing by the
Chief or his designated Administrative Assistant, within five (5) business days
to the employee(s) involved and to the Union President.
B. If the grievance is not settled by the provision of Section 3A, it shall be
submitted in writing to the Union Grievance Committee. Within ten (10)
business days from the written answer rendered by the Chief, or his designated
Administrative Assistant, the Union Grievance Committee shall determine, in
their sole discretion and judgement, whether or not a grievance exists within the
terms and conditions of this Agreement.
1. If the Union Grievance Committee finds a grievance does exist, the
Committee shall submit, in writing, the grievance to the Fire Chief for
adjustment, within ten (10) business days of the Chief s written answer.
2. If the Union Grievance Committee finds a grievance does not exist, no
further proceedings shall be necessary.
22
ARTICLE 18
GRIEVANCE PROCEDURES
(Continued)
C. The Fire Chief shall submit his answer in writing to the employee involved and to
the Union Grievance Committee within ten (10) business days. If the grievance
has not been settled within that time, it then shall, within ten (10) business days,
be sent to the City Manager for adjustment.
D. The City Manager shall submit his answer in writing to the Fire Chief, the
employee involved, and the Union Grievance Committee within ten (10) business
days. If the City Manager and the Union Grievance Committee have not settled
the grievance within that time, it may be submitted to arbitration. Grievances
submitted to arbitration for adjustment shall proceed as follows:
Within twenty (20) business days of the City Manager's answer, the parties
shall jointly request a panel of seven (7) arbitrators from the Federal
Mediation and Conciliation Service.
2. Within ten (10) business days from the receipt of such panel, a
representative of the Union and the City shall meet and alternately strike
names until one (1) arbitrator remains who shall be selected as the impartial
arbitrator. The party requesting arbitration shall strike the first name.
3. Upon notification to the Federal Mediation and Conciliation Service of the
selection of the arbitrator, and the arbitrator is contacted, the date for the
Arbitration Hearing shall be set within ten (10) business days from the date
the arbitrator is notified of his selection.
4. Within twenty (20) business days after the conclusion of the hearing, the
arbitrator shall issue a written opinion containing findings and recommenda-
tions with respect to the issues presented. A copy of the opinion shall be
mailed or delivered to the Union and the Employer.
5. With respect to the interpretation, enforcement or application of the
provisions of this Agreement, the decision, findings and recommendations
of the arbitrator shall be final and binding on the parties to this Agreement.
23
ARTICLE 18
GRIEVANCE PROCEDURES
(Continued)
6. The arbitrator's authority shall be limited to the interpretation and
application of the terms of this Agreement and /or any supplement thereof.
The arbitrator shall have no jurisdiction to establish provisions of a new
agreement or variation of a new agreement or variation of the present
Agreement or to arbitrate away, in whole or in part, any provisions or
amendments thereof. This shall not preclude individual wage grievances.
7. The cost of the impartial arbitrator shall be shared equally between the
Union and the Employer. If a transcript of the proceedings is requested,
then the party so requesting shall pay for it.
Section 4. All time limits set forth in this Article may be extended by mutual
consent, but if not so extended, they must be strictly observed. If a party fails to pursue any
grievance within the time limits provided, he shall have no further right to continue the
grievance.
Section 5. It is specifically and expressly understood that filing a grievance under
this Article which has as its last step final and binding arbitration, constitutes an election of
remedies and a waiver of any and all rights by both parties, the Union or other representatives
of the party, to litigate or otherwise contest the last answer rendered through the Grievance
Procedure, in any court of other appeal forum.
24
ARTICLE 19
DUES CHECK -OFF
Section 1. The Employer agrees to deduct regular semi - monthly Union dues,
Station Fund dues and regular semi- monthly FIREPAC contributions from earned wages of
those employees who are in the bargaining unit. The deductions shall be made from each
semi - monthly paycheck in an amount certified to be correct by the Secretary- Treasurer of the
Local Union. All members of the Bargaining Unit desiring payroll deduction of Union dues
and /or FIREPAC contributions shall individually sign an authorization card provided by the
Union and approved by the Employer, authorizing the stated semi - monthly dues deduction
and /or FIREPAC contributions to be made. Except for employees hired within the contract
year, authorizations for FIREPAC contributions and Station Fund dues must be provided to the
Employer within thirty days of the effective date of the contract to be effective for the contract
year. Payroll deductions shall be revocable by the employee notifying the Employer in writing.
The Union shall be notified of any revocation.
Section 2. The Employer will deduct only Union dues, FIREPAC contributions and
Station Fund dues from the employee's paycheck and will not deduct initiation fees, special
assessments, fines or any other deductions. In the event of an increase or decrease in Union
dues, the Union will give the Employer thirty (30) days notice in order to allow the Employer
to make the proper changes in its accounting records. No deductions will be made when the
salary to be paid an employee is not sufficient to cover the amount deducted.
Section 3. On the same day as payroll is issued, a deposit for the total deductions
shall be made into the financial institutions selected by the Union. It shall be the responsibility
of the Union to provide the Employer with deposit slips. The deposit receipt shall be sent to
the Union Secretary along with a detailed report showing individual employee's name and
deduction amount.at the time of deposit.
Section 4. All deductions will be for the month in which they are taken. All
deductions refundable at the time of termination or resignation will be refunded by the Union.
The Employer shall not be responsible for errors. In the case of any error or improper
deduction being made by the Employer, a proper adjustment of the same shall be made by the
Union with the employee affected.
25
ARTICLE 19
DUES CHECK -OFF
(Continued)
Section 5. The Union shall indemnify, defend and hold the Employer harmless
against any claims made and against any suits instituted against the Employer on account of
payroll deduction of Union dues or deposit of Union dues.
Section 6. This service will be provided at no expense to the Union or its members.
26
ARTICLE 20
COMPENSATION
Section 1. For the purpose of this Labor Agreement, each employee of the
bargaining unit shall receive compensation based on the range and step plan located in
Appendix A, "Pay Plan A" on July 1, 2913 2016 according to the employee's range and step
as of June 30, 249 2016 (with adjustments in steps on anniversary dates.)
Effective January 1, 2816 2017 each employee of the bargaining unit shall receive
compensation based on Appendix A, "Pay Plan B", based on each employees range and step as
of 6 January 1, 2017.
FffestWe June 30 2016 members F the bar-gaiBing unk i i s in the Captain di
Rattalion Ct,:oaiFirs M,r w l! /EMS Manager range, shall be i a in h range a stop plan
heeated in Appendix A "Pay Man E" based on their i.e. Pay Plan B
Gaptaia Step 11 $23.84 equates to Pay Ran C Captain Step 9, $23.94.
Effective July 1, 2017 each employee of the bargaining unit shall receive
compensation based on Appendix A "Pay Plan C" based on each emplovees range and
step as of June 30, 2017. (with adjustments in steps on anniversary dates.)
Effective January 1. 2018 each employee of the bargaining unit shall receive
compensation based on Appendix A, "Pay Plan D" based on each employees range and
step as of January 1, 2018.
A firefighter's active EMT license shall determine the firefighter's pay range A
firefighter without an active EMT license shall be paid as a Firefighter/Basic in Step 1
An inactive EMT license for a member of the bargaining unit with a rank of Driver
Captain or Chief shall result in being reduced to Step 1 of the member's current range
In the case of extenuating circumstances outside the member's control that result in a
delay in EMT license renewal, the Chief may authorize a member's continued pay at their
current range and step for up to six months until licensing issues are resolved
The rates contained m the Appendix A range and step plan does not include
compensation which may be added to the base rate as provided in Article 20, Section 5; Article
20, Section 6; and Article 31.
Section 2. Employees worldng an eighty (80) hour pay period shall have their pay
calculated by the following formula: base (rate from range and step plan PLUS added pay as
provided in Article 20, Section 5; Article 20, Section 6; and Article 31) multiplied by
3054,then divided by 2080.
27
ARTICLE 20
COMPENSATION
(continued)
Section 3. New employees shall be compensated at the Entry Level /Probationary
rate in Appendix A according to the employee's level of EMT certification, except when the
new employee is currently employed with another municipal Fire Department and possesses an
International Fire Service Accreditation Congress Firefighter I certificate and has previous
Advanced Life Support experience. A Firefighter /Medic meeting this criteria may be eligible
for lateral entry. The Fire Chief shall conduct a review of the individual's qualifications and
experience and determine the appropriate entry-level rate within the range corresponding with
the employee's level of EMT certification. New hires shall not be brought in higher than Step
5. New hire placement at a step other than entry level will not affect seniority or seniority
based considerations. Upon successful completion of the twelve -month probation period, the
employee shall advance to the next step in the Step Plan in Appendix A.
Section 4. Upon promotion employees shall receive a promotional increase to the
corresponding range and step that represents at least an increase of 5% for each increase in
rank, unless such step is not available. In cases of an employee obtaining a Paramedic license,
the employee will advance to the same pay step in the Paramedic range of the Pay Plan,
according to Appendix A. Any employee already placed in the Driver /Paramedic range at the
time of obtaining Paramedic licensing will advance one step, unless a higher step is not
available. Such step increase shall be effective upon providing documentation of successfully
obtaining Paramedic licensure.
Section 5. In addition to their base compensation, Employees who are awarded a
degree from an accredited college or university are eligible for Education Incentive pay.
Employees holding multiple degrees shall receive the compensation identified for the
highest single degree for which the employee qualifies. Education Incentive pay is added to,
and included in the employee's base rate of pay.
A transcript must accompany each request for initial payment and each request for increasing
that payment.
W
Degree in field of Fire Protection
Degree not in the field of Fire
Technology, Nursing or EMS
Protection Technology, Nursing, or
EMS
Associates Degree
thirty -nine cents per hour ($0.39)
twenty cents per hour ($0.20)
Bachelor's Degree
fifty-nine cents per hour ($0.59)
thirty -nine cents per hour ($0.39)
Master's Degree
sixty-nine cents per hour ($0.69)
forty -nine cents per hour ($0.49)
A transcript must accompany each request for initial payment and each request for increasing
that payment.
W
ARTICLE 20
COMPENSATION
(continued)
Section 6. Employees of the bargaining unit who obtain and maintain Emergency Medical
Technician Certification as prescribed by Oklahoma State Statutes shall receive the following
hourly rates added to and included in the Employee's base rate of pay.
Employees of the bargaining unit assigned the additional duty of Fleet Manager, shall
have the herein designated compensation added to and included in their base rate of pay.
Assigned additional duties may require assessment center testing to determine qualifications
prior to the actual assignment by the Fire Chief.
"Fleet Manager" - Eighty-three cents per hour ($0.83/hr)
Bargaining unit members, at or above the rank/grade of Captain, who obtain IFSAC,
Proboard or other Instructor lI certification, shall receive thirty-nine cents ($0.39) added to and
included in such members base hourly rate. In order to be eligible for the thirty -nine cents
($0.39) certification programs must be approved in advance by the Fire Chief.
Bargaining unit members who obtain and maintain Hazardous Materials Technician
certification, shall receive twenty-nine cents ($0.29) added to and included in such members
base rate of pay. In order to be eligible for the twenty-nine cents ($0.29) the certification
program must be approved in advance by the Fire Chief.
Effective January 1, 2018 bargaining unit members who obtain and maintain Car
Seat Installation certification, shall receive fifteen cents ($0.15) added to and included in
such members base rate of nay. In order to be eligible for the fifteen cents ($0.15) the
certification program must be approved in advance by the Fire Chief.
Section 7. In addition to the employee's regular rate of pay, an employee engaged
in fire protection activities shall receive an overtime premium of one and one -half (11/2) of
his regular hourly rate or, at employee's election subject to the limitations hereinafter set forth,
one and one -half (1 1/2) hour of compensatory time for each compensable hour of work in
excess of one hundred six (106) hours in the stated fourteen (14) day work period.
29
Firefighter /Driver
Captain
Chiefs /Fire Marshal/
EMS Manager
EMT -Basic
fifty-three cents per
thirty-nine cents per
twenty cents per hour
Certification
hour ($0.53)
hour ($0.39)
($0.20)
Intermediate
forty -three cents per
thirty-nine cents per
twenty cents per hour
Certification
hour ($0.43)
hour ($0.39)
($0.20)
Paramedic
seventy five cents per
seventy five cents per
seventy five cents per
Certification
hour ($0.75)
hour ($0.75)
hour ($0.75)
Employees of the bargaining unit assigned the additional duty of Fleet Manager, shall
have the herein designated compensation added to and included in their base rate of pay.
Assigned additional duties may require assessment center testing to determine qualifications
prior to the actual assignment by the Fire Chief.
"Fleet Manager" - Eighty-three cents per hour ($0.83/hr)
Bargaining unit members, at or above the rank/grade of Captain, who obtain IFSAC,
Proboard or other Instructor lI certification, shall receive thirty-nine cents ($0.39) added to and
included in such members base hourly rate. In order to be eligible for the thirty -nine cents
($0.39) certification programs must be approved in advance by the Fire Chief.
Bargaining unit members who obtain and maintain Hazardous Materials Technician
certification, shall receive twenty-nine cents ($0.29) added to and included in such members
base rate of pay. In order to be eligible for the twenty-nine cents ($0.29) the certification
program must be approved in advance by the Fire Chief.
Effective January 1, 2018 bargaining unit members who obtain and maintain Car
Seat Installation certification, shall receive fifteen cents ($0.15) added to and included in
such members base rate of nay. In order to be eligible for the fifteen cents ($0.15) the
certification program must be approved in advance by the Fire Chief.
Section 7. In addition to the employee's regular rate of pay, an employee engaged
in fire protection activities shall receive an overtime premium of one and one -half (11/2) of
his regular hourly rate or, at employee's election subject to the limitations hereinafter set forth,
one and one -half (1 1/2) hour of compensatory time for each compensable hour of work in
excess of one hundred six (106) hours in the stated fourteen (14) day work period.
29
ARTICLE 20
COMPENSATION
(continued)
Section 8. Accumulation of compensatory time shall be limited in accordance with
the Personnel Policy and Procedure Manual of the City of Owasso, Oklahoma. As pertains to
compensatory time, it is agreed that the employee shall have the right to select when to take
such compensatory time off; provided, the taking of such time off will not adversely impact
upon departmental operations, as determined by the Fire Chief or his designated
Administrative Assistant.
Section 9. The term " compensable hours of work" shall be defined as set forth in
Section 553.14 of the Department of Labor Regulations covering employees of public
agencies.
It is specifically understood that any leave taken by the employee during the aforestated
fourteen (14) day work period shall, whether compensated or not, reduce said employee's
hourly accumulation for purposes of determining overtime in accordance with the Fair Labor
Standards Act. Provided however, for computation of employee work hours all compensable
leave except sick leave shall be considered as hours actually worked.
30
ARTICLE 21
Section 1. As a condition of employment, employees may be required to work
overtime because of increased workload, sickness, and absences of other employees or
emergencies. All leave except sick leave shall be considered as actual hours worked for the
purpose of overtime compensation. For purpose of computation of overtime compensation, the
employee's regular rate of pay shall be deemed to be that as defined by the Department of
Labor Fair Labor Standards Act.
Section 2. Unscheduled Overtime —When an employee is not given at least forty -
eight (48) hours of notification a minimum of three (3) hours at one and one -half (11/2) times
the regular rate shall be paid to any member of the bargaining unit who is called back after his
normal tour of duty.
Section 3. Scheduled Overtime —When an employee is given at least forty-eight
(48) hours of notification the employee shall be paid overtime pay for actual hours worked at
one and one half (1 'h) times the regular rate of pay. Time worked thirty (30) minutes prior to
or thirty (30) minutes following a scheduled shift would be considered scheduled overtime.
Section 4. Emergency Overtime — Overtime needed to combat a catastrophic
emergency situation, such defined herein as being any unexpected disastrous occurrence
requiring response by the Owasso Fire Department in excess of the manpower existing on the
normal duty shift to protect lives and property. This overtime will be approved on a first come
basis by order of arrival and will not be susceptible to seniority, but will be deemed as
unscheduled overtime.
Section 5. Specialty Overtime — Overtime needed that may require specialized
team training or by division may be awarded by the Fire Chief or his /her designee
Section 5 6. Administrative Overtime — Overtime needed to develop, initiate, and
complete non - emergency departmental projects and committees. All bargaining unit members
will be notified via e-mail and page of administrative project opportunities. Interested
individuals must respond to the Fire Chief or his /her designee within the designated time
period. Project /committee participation is determined solely by the Chief from those who
responded. (Examples of Administrative Overtime include but are not limited to: Uniform
Committee, Apparatus Committee, EMS Advisory Committee, and Honor Guard).
Section 6 7. Employees who are on approved holiday, vacation or personal leave
shall not be eligible for mandatory overtime, unless said employee is available.
Section 7 8. Any employee required by the Employer to attend any school,
workshop, or seminar, shall be paid at his hourly current rate of pay for any hours of days
that he would normally be off duty. Pay for normal off duty time will include travel time,
attendance time in the course of the instruction, and return home. Overtime will be paid when
overtime requirements have been met.
31
ARTICLE 22
VACATIONS AND HOLIDAYS
Section 1. New employees shall accrue 12 hours per month as holiday
compensation. After completing one year of employment with the department, new employees
shall be granted 120 hours of vacation leave. At that time the employee will begin accruing
leave monthly according to the following schedule:
Years of Holiday
Employment Yearly
Total
0 -1 yr
144
1-4 yrs
144
5 -9 yrs
144
10 -14 yrs
144
15 -19 yrs
144
20- 24 yrs
144
25+ yrs
144
Vacation Method of Maximum
Yearly Accumulation Limit*
Total
0
12hrs /mo
264 hrs.
120
22 hrs /mo
384 hrs.
144
24 hrs /mo
408 hrs.
192
28 hrs /mo
456 hrs.
216
30 hrs /mo
480 hrs.
240
32 hrs /mo
504 hrs.
264
34 hrs /mo
528 hrs.
Section 2. All vacations and holidays must be taken in not less than one (1) hour
increments. If a vacation request is denied for an employee who is at his vacation accrual
maximum, the excess accumulation will be allowed for a defined period as determined on a
case by case basis.
Section 3. Employees in the bargaining unit who work an eighty (80) hour pay
period shall accrue vacation and holidays in accordance with the schedule found in the
Personnel Manual. After twenty-five (25) years of employment, such employees shall accrue
15.34 vacation hours per month for an annual accrual of 184.08 hours. The maximum accrual
for employees covered by this section is 224.08 hours. Employees over the Personnel
Manual's maximum vacation accrual at the time of transfer will be allowed to carry forward
their current accrued vacation for future use. Employees in the bargaining unit who work an
eighty (80) hour pay period must take vacation and holidays in not less than (1/2) hour
increments.
Section 4. Employees in the bargaining unit who work an eighty (80) hour pay
period, shall be eligible for holiday pay at 1 1h times the members regular hourly rate when
required to work a scheduled holiday. Such members shall also receive an alternate day off.
32
ARTICLE 22
VACATIONS AND HOLIDAYS
(Continued)
Section 5. Employees in the bargaining unit may donate vacation leave to another
employee in the bargaining unit by notifying Human Resources in writing, to include the
recipient of the donation and the number of hours.
33
ARTICLE 23
SICK LEAVE
Section 1. Employees within the bargaining unit shall earn sick leave in the
amount of 216 hours annually. The method of accrual shall be in increments of 18 hours per
month. No employee of the bargaining unit shall accumulate in excess of 1440 hours of sick
leave time.
Section 2. Sick leave must be taken in a minimum of three (3) hour
increments, the only exception shall be if less than three (3) hours of a shift is remaining,
Employees will have the option to utilize up to an additional seven (7) hours of sick leave
during any one hundred twenty (120) hour pay period when scheduled overtime pay would be
lost due to sick leave used. Employees in the bargaining unit who work an eighty (80) hour
naY period must take sick in not less than one (1) hour increments
Section 3. Fifteen percent (15 %) of accrued sick leave shall be paid to an
employee upon service retirement or disability retirement. An employee may instead convert
fifteen percent (15%) of their accrued sick leave to terminal leave. In order to be eligible for
this benefit the employee must provide the City sufficient notice of pending retirement and
election option. Said notice to be not less than ninety (90) days prior to expected date of
retirement. Such pay will be calculated at the employee's rate of pay at the time of
disbursement. Upon death, fifty- percent (50 %) shall be paid to the beneficiary of the City
provided group life insurance, unless designated otherwise in writing. In the event that an
employee is killed in the line of duty, one - hundred percent of the employee's sick leave
balance shall be paid to the beneficiary of the City provided group life insurance, unless
designated otherwise in writing.
Section 4. Fire Department shift employees will be granted two shifts off for
funeral leave per occurrence. Employees on a forty (40) hour work week will be granted up to
twenty-four (24) hours off for funeral leave per occurrence. Such leave shall be allowed for an
employee to attend the funeral of an immediate family member, defined as: spouse, children
(including stepchildren), parents (including stepparents), grandparents, grandchild, brother or
sister (including step brother or step sister). Funeral leave may also be used by an employee to
attend the funeral of his/her spouse's immediate family members as defined above. Such leave
must be approved by the Fire Chief and is not charged against any leave accumulation.
Funeral leave can be taken in half hour increments. An employee may request to use vacation
or sick leave to attend other funerals.
Section 5. After an Employee has accrued 1440 hours of sick leave, he /she shall
be eligible to participate in the following sick leave incentive program.
If during the fiscal year an employee covered by this agreement uses:
0 shifts of sick leave - such employee shall receive 35 % of that employee's monthly base pay.
1 shift of sick leave - such employee shall receive 27 % of that employee's monthly base pay.
34
ARTICLE 23
SICK LEAVE
(Continued)
2 shifts of sick leave - such employee shall receive 20 % of that employee's monthly base pay.
3 shifts of sick leave - such employee shall receive 14% of that employee's monthly base pay.
Any Employee covered by this agreement who uses more than three (3) shifts of sick leave
during the fiscal year shall not be eligible for this incentive program. Payment for those
employees eligible will occur as a lump sum in the first pay period following June 30th of each
year.
Section 7. Employees in the bargaining unit who work an eighty (80) hour pay
period shall be eligible to participate in the sick incentive program outlined in Section 6, as
stated above, after accruing 1000 hours of sick leave. One shift shall be equivalent to eight
hours for employees covered by this Section 7.
Section 8. Employees within the bargaining unit shall be eligible for incentive pay
through only one sick leave incentive plan: Should a member elect and enroll in the Sick
Leave Grant /Incentive Plan offered to all employees of the City such member waives his /her
right to the Sick Incentive pay herein described in, Section 6 and 7. A member may elect to
participate exclusively in the Sick Leave Grant segment of the plan available to all employees
and still be eligible for the Sick Leave Incentive herein described in Section 6 and 7.
'section 9. Employees in the bargaining unit who work an eighty (80) hour pay
period shall accrue sick leave in accordance with the schedule found in the Personnel Manual.
35
ARTICLE 24
COURT AND JURY LEAVE
Section 1. Employees who are required to serve as court witnesses or jurors shall
be granted time off with pay to s° in that capasity, subject to the following rules:
A. An employee subpoenaed to testify in a court action not arising out of the
performance of his duty, involving the federal, state, or municipal government,
shall not receive his regular salary, but may use annual leave or be granted a
leave of absence without pay for the length of such service.
B. An employee serving such duty shall present to his supervisor the original
summons or subpoena from the court and, at the conclusion of the duty, a
signed statement from the clerk of the court showing the actual dates of
attendance at court.
C. An employee serving on jury duty or subpoenaed to testify in a court action
arising out of the performance of his duty, involving the federal, state, or
municipal government, shall be paid his normal rate of pay for that period or the
amount paid by the court, which ever is greater. For the purpose of this article,
the normal rate of pay shall include "scheduled overtime" pay.
36
ARTICLE 25
Section 1. The Employer shall purchase and replace Employer designated uniforms
when, in the opinion of the Fire Chief, such uniforms have fallen below the acceptable level of
appearance.
Section 2. It is understood that the Employer will provide to each newly hired
Employee the following: one (1) short sleeve Class B shirt; one (1) long sleeve Class B shirt;
four (4) pair Class C uniform pants; six (6) short sleeve Class C shirts; two (2) long sleeve
Class C shirts; two (2) pair Class D shorts; two (2) pair Class D sweatpants; one (1)
sweatshirt; one (1) winter coat; one (1) tie; one (1) belt; one (1) pair work boots or shoes; one
(1) pullover jacket; one (1) stocking cap; one (1) ball cap.
Section 3. All safety equipment, such as helmets, bunk out coats, pants, boots,
safety gloves, Nomex coverall and Nomex hood will be furnished by the Employer, in
accordance with the rotation plan developed by the Safety and Health Committee, submitted to
the Chief by July 1 and approved by the Chief.
Section 4. Employer shall repair or replace or reimburse employee at Employer's
expense, the current market value, the employee's personal property, clothing and /or
equipment which a fire fighter or medic might be reasonably expected to have on duty or use
while performing his duties, which is lost, destroyed or damaged beyond the capability of
maintaining a professional appearance or usefulness for his duties. Either the repair,
replacement or reimbursement of such items will be at the Employer's discretion. Any
damaged property replaced by the Employer shall become the property of the Employer.
Further, the Employer, as well as the employee, will cooperate in any investigation regarding
said loss or destruction. All requests relating to the repair, replacement or reimbursement of
personal property shall be made to the Fire Chief. , such requests shall be reviewed by a Peer
Board Committee. The Peer Board Committee shall be comprised of the entire membership of
the Safety and Health Committee appointed for a term equal to that of their service on the
Safety and Health Committee. No action can be taken until such committee shall first consider
the request and then recommend action to the Fire Chief. — The maximum expense the
Employer shall have by virtue of this Article shall be limited to One Thousand Dollars
($1000.00) per bargaining unit member per year. No personal property items will be replaced
that are lost, destroyed or damaged while performing routine functions, at the fire station.
Section S. All fire fighters will receive protective clothing, as per standard
operating procedure of the department.
WA
ARTICLE 25
(Continued)
Section 6. Each contract year the City shall provide each member four hundred fifty
dollars ($450.00) worth of approved department duty clothing. Members with less than one
(1) year of employment as of July l' shall receive forty dollars ($40.00) worth of approved
department duty clothing for each month of employment, not to exceed four hundred fifty
dollars ($450.00). The Fire Chief prior to the budget year shall designate the type of clothing
eligible under this Article. Any items purchased in excess of the allocated amount will be the
responsibility of the member. The Fire Chief will submit a purchasing list to each member,
award appropriate contracts to vendors, and place necessary orders. Members must finalize
orders within 60 days of the start of each fiscal year. The City will make every effort to place
orders within 90 days of the start of each fiscal year. Any funds remaining following the
initial order at the beginning of the fiscal year, may be carried over to a second ordering
period, which will occur between January lu and January 31'.
There will at no time be any money given to the member by the vendor for any reason
pertaining to the clothing purchased with the allocated account.
The following items are approved for purchase from the uniform fund: Nomex or
100% cotton shirts (long and short sleeve), uniform pants, light weight jacket, winter coat,
duty shoes/boots, uniform belts, sweatpants, sweatshirt, workout shorts, t- shirts (long and
short sleeve), ball caps, and collar brass and nameplate. Additional items may be added to this
list by the Fire Chief. The uniform fund may also be used for alterations of approved
uniforms, as arranged by the Fire Chief.
Section 7. Members of the bargaining unit shall maintain their uniforms in a safe,
neat, and presentable condition. Members shall always maintain an extra proper uniform ready
for immediate usage at the station, in case the need arises.
Section 8. Members of the bargaining unit shall be responsible for replacing their
own articles of clothing and uniform with the exception of those items described hereinabove
in Section 5 of this Article.
W
ARTICLE 26
INSURANCE
Section 1. The Employer shall provide to all members of the bargaining unit
Health, Vision and Dental Insurance that includes a basic benefit package selected by the City.
The Employer shall be responsible for One Hundred Percent (100 %) of the cost of such
coverage along with an annual biometrics screening. Should a member of the bargaining unit
elect not to participate in the annual biometrics screening coordinated by the Employer, such
Employee shall be charged $25 per month for Medical Insurance.
Section 2. The Employer will provide a basic life insurance policy as a supplement
to the above - mentioned Health Insurance, of which One Hundred Percent (100%) of the cost of
such life insurance shall be paid by the Employer.
Section 3. The Employer shall pay that amount contributed on behalf of all other
non - managerial City employees as a matter of City policy, as a subsidy for each employee's
dependent health care coverage. Should the cost of such dependent health coverage increase,
the Employer shall bear such increase in cost. However, should a member elect to not
participate in the annual biometrics screening coordinated by the Employer, such Employee's
premiums shall increase by $25 per month. The Employer shall also pay a subsidy for each
employee's dependent vision and dental insurance in an amount equal to that provided for all
other employees if the employee elects to cover such dependents under the City sponsored
policy and plan.
Section 4. The employer shall provide for retiree participation in the employer
group health insurance program pursuant to the terms and conditions of 11 O.S.:23 -108.
39
ARTICLE 27
TUITION REIMBURSEMENT
Section 1. The employer shall reimburse tuition, under the limitations hereinafter set
forth in this Article, for required courses leading to a Bachelors Degree in Fire Science, or
approved related field. The course(s) on which reimbursement will be requested must be
approved by the Department Director prior to enrollment (Personnel Form number 10).
The tuition herein provided shall be the actual tuition designated for the institution
attended, but shall not exceed the per hour Enrollment Fee amount for Comprehensive
Universities as designated in the "Student Fees" book Approved at Institutions in the Oklahoma
System of Higher Education established by the Oklahoma State Regents for Higher Education.
A copy of the "Student Fees" book may be reviewed in the City Finance Office, prior to
seeking reimbursement. In addition to the tuition reimbursed, the City agrees to pay toward
fees, three dollars ($3.00) per credit hour completed in accordance with the reimbursement
criteria.
Employees must maintain at least 2.0 on a 4.0 scale or a minimum of a "C" grade on a
letter grade scale in each course. Failure to maintain a "C" grade in a course will result in
non - payment of tuition for those hours.
Upon verification of satisfactory completion of the course, reimbursement for tuition
shall be made to the employee.
Section 2. If an employee voluntarily or involuntarily separates from employment
within three years of the last tuition reimbursement, and /or within three years of the last
payment made by the Employer for Paramedic classes for that employee, the employee will be
required to repay 100 % of the tuition reimbursement and/or cost incurred for Paramedic
classes during that three year period. Prior to receiving tuition reimbursement and/or
enrollment in Paramedic classes to be paid by the Employer, the employee must complete an
"Education/Training Repayment Agreement." Attached Appendix D.
M
ARTICLE 28
SUCCESSORS AND ASSIGNS
This Agreement shall be binding upon the successors and assigns of the parties hereto
during the term of this contract; and, no provisions, terms or obligations herein contained shall
be affected, modified, altered or changed in any respect whatsoever, by the consolidation,
merger or annexation, transfer or assignment, of either party hereto, or affected, modified,
altered or changed of any kind in the ownership or management of either party hereto, or by
any change geographically of place of business of either party hereto.
41
ARTICLE 29
SAVINGS CLAUSE
Section 1. If any provision of this Agreement or the application thereof to any
person or circumstances is held invalid, the invalidity shall not affect other provisions or
applications of this Agreement which can be given effect without the invalid provisions or
application, and to this end, the provisions of this Agreement are severable.
Section 2. It is understood that the foregoing is a complete understanding of all the
terms and conditions of employment to be governed by this Agreement during the contract
period and it cannot be altered in any manner, save by the complete written concurrence of the
parties subscribing hereto.
Section 3. Any appendices to this Agreement shall be numbered, dated and signed
by the Employer and the Union and shall be subject to the provisions of this agreement unless
the terms of said appendices specifically delete or change a provision of this Agreement, and
all appendices shall become a part of this Agreement as is specifically set forth herein.
Section 4. It is understood that all time limits found in this Agreement may be
extended by mutual concurrence.
Section 5. Nothing herein should preclude the City from being in compliance with
the Americans with Disabilities Act.
42
Note: Article 30 will be deleted and reference in Appendix B
43
ARTICLE 3130
LONGEVITY
Section 1. The Employer shall pay each Employee covered by this Agreement,
longevity pay, added to and included in Employee's base rate of pay for each year of service
with the department from the Employee's date of hire. Longevity shall be paid at the rate of
$0.07 (seven cents) per year of service commencing on the employee's fifth employment
anniversary.
As of January 1, 2015 longevity shall be paid at the rate of $0.10 (ten cents) per year of
service commencing on the employee's fifth employment anniversary.
M
ARTICLE 3331
RETIREMENT AND PENSION
Employer and employee shall contribute toward the Oklahoma Firefighters Pension and
Retirement System per requirements of State Statutes.
45
ARTICLE 3332
PHYSICAL FITNESS PROGRAM
Section 1. The employer shall reimburse gym membership fees up to fifteen dollars
($15) per month for each member of the bargaining unit who signs up to participate in a
voluntary fitness program. Members electing to participate in the voluntary fitness program
reimbursement must provide proof of membership /enrollment in a physical fitness program of
their choice by Tom -4; ' the second pay day in June of each year, in order to be eligible for the
reimbursement. Reimbursements will be made annually, on the second pay day in June. In
order to be eligible for the reimbursement, members must provide proof of payment by
first Friday in June, to the Chief or his designee, for the months in which reimbursement is
being requested.
Participating members working out while not on duty are not covered by Workers'
Compensation.
Members will participate in their physical fitness program at least once within any
seven () day period, excluding time used for vacation or extended sick leave. It is the
member's responsibility to notify the Chief or his designee, by June ? of reductions in
reimbursement resulting from lack of or change in participation.
Section 2. The Physical Fitness Test outlined in Appendix E will be administered
bi- annually in October and April by the Fire Chief or designee and the Safety and Health
Officer. Members of the bargaining unit who voluntarily participate and successfully complete
the Physical Fitness Test, as established in Appendix E, will receive twenty-four (24) hours of
comp time credited to their comp balance following the successful completion of each test, for
a maximum annual accrual of forty -eight (48) hours of comp time.
M.
ARTICLE 3433
DRUG & ALCOHOL TESTING
The Union and its bargaining unit members agrees to comply with all of the provisions
described in the Substance Abuse Policy as described in the attached Appendix "C ".
47
SIGNATURE PAGE
IN WITNESS WHEREOF, the parties have hereunto set their hands this day of
2016.
CITY OF OWASSO, OKLAHOMA
A Municipal Corporation
LE
ATTEST:
Lyndell Dunn, Mayor
Sherry Bishop, City Clerk
INTERNATIONAL ASSOCIATION OF
FIREFIGHTERS, LOCAL NO. 2789
Shane Atwell, President
ATTEST:
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
M
APPENDIX A
The rates contained within the Appendix A pay plan do not include compensation which may
be added to the base rate as provided in Article 20, Section 5; Article 20, Section 6; and
Article 31.
49
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12.83
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13.62
14.07
14.53
15.01 15.52
16.03
16.57
17.11
17.69
18.28
18.89
19.54
Firefighter /ParamediclDriver
15.49
16.00
16.53
17.07 17.64
18.21
18.82
19.45
20.08
20.75
21.44
22.16
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19.20
19.84
20.48
20.33
21.02
21.74
22.48
23.23
24.02
24.83
25.67
Chiefs /FM /EMS Mgr
21.44
22.17
22.93
23.69
24.50
25.26
26.12
27.00
27.93
28.87
29.84
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15.31
15.83
16.35
16.90
17.45
18.04
18.65
19.27
19.93
Firefighter /Paramedic /Driver
15.80
16.32
16.86
17.41
17.99
18.57
19.20
19.84
20.48
21.17
21.87
22.60
Cpt/Deputy FM
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21.44
22.17
22.93
23.69
24.50
25.33
26.18
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25.77
26.64
27.54
28.49
29.45
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14.35
14.82
15.31
15.83
16.35
16.90
17.45
18.04
18.65
19.27
19.93
Firefighter /Paramedic
15.80
16.32
16.86
17.41
17.99
18.57
19.20
19.84
20.48
21.17
21.87
22.60
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16.59
17.14
17.70
18.28
18.89
19.50
20.16
20.83
21.51
22.22
22.96
23.73
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20.74
21.44
22.17
22.93
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24.50
25.33
26.18
Chiefs /FM /EMS Mgr
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25.77
26.64
27.54
28.49
29.45
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49
PAY PLAN D
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FF /Int EMT
Firefighter /Paramedic
Driver
Cpt/Deputy FM
Chiefs /FM /EMS Mgr
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18.40
19.02
19.65
20.33
16.12 16.65 17.20 17.76 18.35
18.95
19.58
20.24
20.89
21.59
22.31
23.06
16.92 17.48 18.06 18.65 19.27
19.89
20.56
21.25
21.94
22.67
23.42
24.21
21.15
21.87
22.62
23.39
24.17
24.99
25.83
26.71
26.28
27.18
28.09
29.06
30.04
31.05
Article 20
Degree in field of Fire Protection
Degree not in the field of Fire
Education Propay*
Technology, Nursing or EMS
Protection Technology, Nursing, or
EMS Manager
EMS
Associates Degree
thirty -nine cents per hour ($0.39)
twenty cents per hour ($0.20)
Bachelor's Degree
fifty-nine cents per hour ($0.59)
thirty -nine cents per hour ($0.39)
($0.20)
sixty-nine cents per hour ($0.69)
forty-three cents per
Master's Degree
twenty cents per hour
forty-nine rty -nine cents per hour ($0.49)
Article 20
EMT Propay*
Firefighter /Driver
Captain
Chiefs /Fire Marshal/
EMS Manager
EMT -Basic
fifty-three cents per
thirty -nine cents per
twenty cents per hour
Certification
hour ($0.53)
hour ($0.39)
($0.20)
Intermediate
forty-three cents per
thirty-nine cents per
twenty cents per hour
Certification
hour ($0.43)
1 hour ($0.39)
($0.20)
Paramedic Certification
seventy-five cents per
seventy-five cents per
1
seventy-five cents per
hour ($0.75)
hour ($0.75)
hour ($0.75)
Article 20 Other Propays
• Fleet Manager, eighty-three cents per hour ($0.83/hr)*
• IFSAC, Proboard or other Instructor II certification (rank/grade of Captain and above)
thirty -nine cents per hour ($0.39).*
• Hazardous Materials Technician certification, twenty-nine cents per hour ($0.29)*
• Effective January 1. 2018 Car Seat Installation certification, fifteen cents Der bour
($0.15)*
*This is not intended to represent the entirety of Article 20.
APPENDIX B
The following pay items were removed contract year 2006 -2007 at which time they were
included in the base pay provided in Appendix A. All items listed below are no longer
applicable as of the 2006 -2007 contract.
Article 20— Incentive Pro -Pay of $0.07 per hour
Article 25— Cleaning Allowance of $0.13 per hour
Article 25 —Bed Linen Allowance of $0.01 per hour
Article 32— Employer paid 4% of Employee's contribution toward Oklahoma
Firefighters Pension and Retirement System
The following pay item was removed effective January 1, 2009 at which time it was included in
the base pay provided in Appendix A. The item listed below is no longer applicable as of the
2009 -2010 contract.
Article 20 —EMS Manager Pro -Pay of $1.00 per hour
The following nay item was removed effective July 1 2015 at which time it was included
in the base nav provided in Appendix A. The item listed is no longer applicable as of the
2016 -2017 contract.
Working Out of Class Pax
UI
APPENDIX C
SUBSTANCE ABUSE POLICY
Alcohol and drug abuse have an adverse effect on job performance, create dangerous situations,
and serve to undermine our community's confidence in the Fire Department.
The department cannot and will not condone drug or alcohol abuse on the part of its employees,
nor will it condone any employee behavior related to alcohol and /or illegal drugs on or off the
job that may serve to damage the department's reputation.
The policy concerning drug and alcohol use and abuse is a follows:
1. The Department will not hire anyone who is known to currently abuse substances.
2. The Department will educate and inform its employees about the health consequences of
drug and alcohol abuse.
3. Employees must report to work in a fit condition to perform their duties. Being under
the influence of drugs or alcohol is not acceptable.
4. Any employee on department business, on or off City premises, is prohibited from
purchasing, transferring, using, or possessing illicit drugs or using alcohol or
prescription drugs in a way that is illegal.
5. Employees will not be terminated for voluntarily seeking assistance for a substance
abuse problem; however, continued performance, attendance, or behavioral problems
may result in disciplinary action.
6. Employees on physician- prescribed medication must notify the Chief or his /her
designee, if there is a likelihood that such medication could affect job performance and
safety.
7. Employees who are convicted, plead guilty, or who plead no- contest for off -duty drug
or alcohol involvement may be considered to be violation of the policy.
8. All available assistance programs shall be made available to the employee, either at the
request of the employee, or as a requirement for continued employment, based on
factual evidence of a substance abuse problem.
9. No illegal drugs, alcoholic beverage or liquor shall be brought into, or stored in or on
any City Property.
10. Drug testing shall be conducted according to the policies and procedures outlined in this
policy as well as the applicable existing Federal and Oklahoma State laws and
regulations (Standards for Workplace Drug and Alcohol Testing Act, Title 40, Sec.
554).
Conditions under which an applicant/employee will be tested are:
52
a. Applicants for employment once a conditional offer of employment has been
made.
b. For existing employees on the basis of-
i. Reasonable Suspicion.
ii. Post - Accident where the employee or another person has sustained
a work - related injury or the employer's property has been
damaged, including damage to equipment, in an amount
reasonably estimated at the time of the accident to exceed five
hundred dollars ($500.00).
iii. Post - rehabilitation testing.
iv. Random testing.
11. Failure to submit to a required drug or alcohol test or having a confirmed positive
result of such a test will subject the employee to disciplinary action.
12. The City will pay for all City required drug /alcohol testing as required for the proper
administration of this policy.
13. In addition the City will pay for a second test at a separate certified facility if a second
test is requested by the employee immediately following the first test.
14. If requested by the employee, the City agrees to pay for a blood test at a certified
facility to test carbon monoxide levels.
Definitions used in the polio
1. The "Act" means the Standards for Workplace Drug and Alcohol Testing Act of the
State of Oklahoma.
2. "Alcohol" means ethyl alcohol or ethanol.
3. "Applicant" means a person who has applied for a position with the City.
4. "Board" means the State Board of Health.
5. "The City" means the City of Owasso.
6. "Confirmation test" means a drug or alcohol test on a sample to substantiate the results
of a prior drug or alcohol test on the same sample and which uses different chemical
principles and is of equal or greater accuracy than the prior drug or alcohol test.
7. "State Department" means the State Department of Health.
8. "Drug" means amphetamies, cannabinoids, cocaine, phencyclidine (PCP),
hallucinogens, methaqualone, opiates, barbiturates, benzodiazepines, synthetic
narcotics, designer drugs, or a metabolite of any of the substances listed herein.
9. "Drug or alcohol test" means a chemical test administered for the purpose of
determining the presence or absence of a drug or its metabolites or alcohol in a person's
bodily tissue, fluids or products.
10. "Employee" means any member of the Fire Department (for interpretation of this
policy only).
53
11. "Employer" means the City of Owasso.
12. "Random selection basis" means a mechanism for selecting employees for drag or
alcohol testing that:
a. Results in an equal probability that any employee from a group of employees
subject to the selection mechanism will be selected, and
b. Does not give an employer discretion to waive the selection of any employee
selected under the mechanism.
13. "Reasonable suspicion" means a belief that an employee is using or has used drugs or
alcohol in violation of the City's written policy. This belief must be based on objective
and stated facts and reasonable inferences drawn from those facts in light of experience,
and may be based upon, among other things:
a. Observable phenomena, such as:
L The physical symptoms or manifestations of being under the influence of
a drug or alcohol while at work or on duty, or
ii. The direct observation of drug or alcohol use while at work or on duty.
b. A report of drug or alcohol use while at work or on duty, provided by reliable
and credible sources and which has been independently corroborated;
c. Evidence that an individual has tampered with a drug or alcohol test during
his /her employment with the City of Owasso, or
d. Evidence that an employee is involved in the use, possession, sale, solicitation
or transfer of drugs while on duty or while on the employer's premises or
operating the employer's vehicle, machinery or equipment.
14. "Review officer" means a person, qualified by the State Board of Health, who is
responsible for receiving results from a testing facility which have been generated by
the City's drug or alcohol testing program, and who has knowledge and training to
interpret and evaluate an individual's test results together with the individual's medical
history and any other relevant information.
15. "Sample" means tissue, fluid or product of the human body chemically capable of
revealing the presence of drugs or alcohol in the human body.
16. "Testing facility" means any person, including any laboratory, hospital, clinic or
facility, either off or on the premises of the employer, which provides laboratory
services to test for the presence of drugs or alcohol in the human body.
Drug or Alcohol Testing Restrictions:
The employer may only request or require an applicant or employee to undergo testing under
the following circumstances.
1. Applicant testing: The City may require a job applicant, upon a conditional offer of
employment, to undergo drug or alcohol testing and may use a refusal to undergo testing
or a confirmed positive test result as a basis for refusal to hire, provided that such
54
testing does not violate the provisions of the Americans with Disabilities Act of 1990,
and provided that such testing is required for all applicants who have received a
conditional offer of employment for a particular employment classification.
2. Reasonable suspicion testing: The City may require an employee to undergo drug or
alcohol testing if the employer has a reasonable suspicion that the employee has violated
the City's written substance abuse policy.
3. Post - Accident testing: The City may require an employee to undergo drug or alcohol
testing if the employee or another person has sustained a work - related injury or the
employer's property has been damaged, including damage to equipment, in an amount
reasonably estimated at the time of the accident to exceed five hundred dollars
($500.00).
4. Random testing: The city may require an employee to undergo drug or alcohol testing
on a random selection basis.
5. Post - rehabilitation testing: The City may require an employee to undergo drug or
alcohol testing without prior notice for a period of up to two (2) years commencing with
the employee's return to work, following a confirmed positive test, or following
participation in a drug or alcohol dependency treatment program under an employee
benefit plan or at the request of the employer.
Confidentiality of Testing Results and Records Disclosure of General health Information
Prohibited:
I. The City shall maintain all drug and alcohol test results and related information,
including, but not limited to, interviews, reports, statements and memoranda, as
confidential records, separate from other personnel records. Such records, including the
records of the testing facility, shall not be used in any criminal proceeding, or any civil
or administrative proceeding, except in those actions take by the employer or in any
action involving the individual tested and the employer or unless such records are
ordered released pursuant to a valid court order.
2. The records described above shall be maintained by the employer and shall be the
property of the employer, and, upon the request of the applicant or employee tested,
shall be made available for inspection and copying to the applicant or employee. The
employer shall not release such records to any person other than the applicant, employee
or the employer's review officer, unless the applicant or employer, in writing following
receipt of the test results, has expressly granted permission for the employer to release
such records or pursuant to a valid court order.
3. A testing facility, or any agent, representative or designee of the facility, or any review
officer, shall not disclose to any employer, based on the analysis of the sample collected
from an applicant or employee for the purpose of testing for the presence of drugs or
alcohol, any information relating to:
55
a. The general health, pregnancy or other physical or mental condition of the
applicant or employee, or
b. The presence of any drug other than the drug or its metabolites that the employer
requested be identified and for which a medically acceptable explanation of the
positive result, other than the use of drugs, has not been forthcoming from the
applicant or employee. Provided, however, a testing facility shall release the
results of the drug or alcohol test, and any analysis and information related
thereto, to the individual tested upon his or her request.
56
APPENDIX D
EDUCATION /TRAINING REPAYMENT AGREEMENT
The undersigned, for and in consideration of the City of Owasso, Oklahoma's incurrence of
costs associated with my educational enhancement and or Paramedic training, hereby agrees that
if and in the event I should voluntarily or involuntarily separate from employment with the City
of Owasso, Oklahoma, within three (3) years from the date of the last payment for my tuition
reimbursement and /or Paramedic classes, then in such event I will reimburse the City of
Owasso, Oklahoma, one hundred percent (100 %) of all expense incurred by said City for my
tuition reimbursement and /or cost incurred for my Paramedic classes.
In connection herewith, I hereby authorize the City of Owasso, Oklahoma, to withhold from my
final pay any sum due and owing to the City of Owasso, Oklahoma, by virtue of the foregoing.
Further, it is my understanding that execution of this repayment agreement does not constitute
an agreement on the part of the City of Owasso, Oklahoma, to employ me for any term of
years, or portions thereof.
Employee Signature: Date:
State of Oklahoma
County of
On this day of _ , 20�, before me, the undersigned, a
Notary Public in and for the County and State aforesaid, personally appeared
to me, known to be the identical person who executed the above
and acknowledged to me that the above was executed as a free and voluntary act and deed for
the uses and purposes therein set forth.
Given under my hand and seal the.office the day and year last above written.
Notary Public
My Commission Expires
(Seal)
57
APPENDIX E
PHYSICAL FITNESS TEST
To promote and encourage wellness through physical activity, the Fire Chief or designee and
the Safety and Health Officer will administer a Physical Fitness bi- annually. Such test will
consist of four parts.
Part 1: 1.5 Mile Timed Run
In order to successfully pass the timed run participants must complete the run within the
established number of minutes /seconds, based upon his /her age at testing date.
Age: <30 30 -39 40-49 50 -59 60+
Run Time: 13:36 14:00 14:52 16:22 18:14
Part 2: Push -ups
In order to successfully pass the push -ups portion of the Physical Fitness Test participants must
complete the established number of push -ups based upon his/her age at testing date. Push -ups
require humerus to be level with the ground at the bottom of each rep and elbows locked at the
top of each rep. Pausing at the top of rep for no less than one second is required to assure
participants are not using momentum from previous rep.
Age: <30 30 -39 40-49 50 -59 60+
Push -ups: 33 27 21 15 14
Part 3: Sit -ups
In order to successfully pass the sit -ups portion of the physical fitness test participants must
complete the established number of sit -ups based upon his /her age at testing date, within a two
minute time limit. Sit -ups require hands locked behind the head, knees bent, chest touching
knees at top of rep, and no greater than one inch of space between shoulder blades and ground
at the bottom of the rep.
Age: <30 30 -39 40-49 50 -59 60+
Sit -ups: 42 39 34 28 22
Part 4: Abdominal Circumference
Participants must have an abdominal circumference of 39" or less. Abdominal circumference
will be measured at the navel while participant is at rest. In order to successfully pass the
abdominal circumference portion of the physical fitness test the measurement must be held for
90 seconds.
The following options are available to individuals participating in the physical fitness test.
Option A: Step Mill in Lieu of 1.5 Mile Run
Participants can elect to complete ten minutes on a step mill (Stairmaster) in lieu of the 1.5 mile
run. In order to substitute the step mill for the run, the step mill must be set on program three,
difficulty level six. There will be no age adjustment for the step mill option.
W
Option B: Pull -ups in Lieu of Push -ups, Sit -ups, or Abdominal Circumference
Participants can elect to complete ten pull-ups in lieu of either the push -ups, sit -ups, or
abdominal circumference. In order to substitute pull -ups for one part of the test participants
must complete ten reps with palms away, chin over bar, and complete stop at bottom with arms
fully extended. Pull -ups can only replace one of the three requirements mentioned in this
option.
Wi:
OTe Cily Wil ouf Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Sherry Bishop
Assistant City Manager
SUBJECT: Ordinance 1080 - Use Tax
DATE: May 13, 2016
BACKGROUND:
Oklahoma statutes require that the use tax rate be equal to the sales tax rate. This was
established as part of the Streamline Sales Tax legislation to improve the collectability of taxes on
catalog and online sales.
The Owasso code of ordinances sets the use tax rate at 3.50 %, which is equal to the sales tax
rate. The voter approved Vision for Owasso sales tax will change the sales tax rate to 4.05% on
January 1, 2017 through December 31, 2023 at which time the rate will change to 3.50 %.
Rather than amend the use tax ordinance to mirror the language in the sales tax ordinance, this
proposal would amend the ordinance to state that the use tax rate is the "same rate as the sales
tax." Any future sales tax rate changes would no longer necessitate an amendment to the use
tax ordinance.
PROPOSED ORDINANCE 1080:
The Ordinance 1080 amends Chapter 5 of Part 7 of the code or ordinances, specifically, Section
7 -503, Excise Tax on Storage, Use or Other Consumption of Intangible, Personal Property Levied.
This section levies an excise tax "at the rate of three and one -half percent (3.5 %) ...." The
proposed amendment changes to an excise tax "at the some rate as the sales tax, as set out in
Chapter 2 of Part 7."
RECOMMENDATION:
Staff recommends approval of Ordinance 1080, changing the use tax rate levied to a rate equal
to the sales tax.
ATTACHMENT:
Ordinance 1080
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1080
AN ORDINANCE RELATING TO PART 7, FINANCE AND TAXATION, AMENDING
CHAPTER 5, USE TAX, SECTION 7 -503, EXCISE TAX ON STORAGE, USE OR
OTHER CONSUMPTION OF INTANGIBLE, PERSONAL PROPERTY LEVIED, OF THE
CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, CHANGING
THE USE TAX RATE LEVIED TO A RATE EQUAL TO THE SALES TAX.
THIS ORDINANCE AMENDS PART 7, CHAPTER 5, SECTION 7 -503, OF THE CITY
OF OWASSO CODE OF ORDINANCES.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT:
SECTION ONE (1): Part Seven, Finance and Taxation, Chapter Five, Use Tax, Section
7 -503, Excise Tax on Storage, Use Or Other Consumption Of Intangible, Personal
Property Levied, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be
amended to read as follows:
SECTION 7 -503 EXCISE TAX ON STORAGE, USE OR OTHER CONSUMPTION OF
INTANGIBLE, PERSONAL PROPERTY LEVIED
There is hereby levied and there shall be paid by every person storing, using or
otherwise consuming within the city, tangible, personal property purchased. or
brought into this city, an excise tax on the storage, use or other consuming within
the city of such property at the same rate as the sales tax, as set out in Chapter 2
of Part 7 of the purchase price of such property.
2. Such tax shall be paid by every person storing, using, or otherwise consuming,
within the city, tangible, personal property purchased or brought into the city.
3. The additional tax levied hereunder shall be paid at the time of importation or
storage of the property within the city and shall be assessed to only property
purchased outside Oklahoma; provided, that the tax levied herein shall not be
levied against tangible, personal property intended solely for use outside the city
but which is stored in the city pending shipment outside the city or which is
temporarily retained in the city for the purpose of fabrication, repair, testing,
alteration, maintenance or other service.
4. Any person liable for payment of the tax authorized herein may deduct from
such fax any local or municipal sales tax previously paid on such goods or
services; provided that the amount deducted shall not exceed the amount that
would have been due if the taxes imposed by the city had been levied on the
sale of such goods or services.
SECTION TWO (2): REPEALER
All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed
to the extent of the conflict only.
SECTION THREE (3): SEVERABILITY
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective,
the remaining portion shall not be affected but shall remain in full force and effect.
SECTION FOUR (4): DECLARING AN EFFECTIVE DATE
The provisions of this ordinance shall become effective thirty (30) days from the date of
final passage as provided by state law.
SECTION FIVE (5): CODIFICATION
The Chapter and Ordinances above shall be amended and codified in Part 7, Chapter
5, Section 7 -503 in the Owasso Code of Ordinances.
PASSED by the City Council of the City of Owasso, Oklahoma on the 174h day of May
2016.
Lyndell Dunn, Mayor
(SEAL)
ATTEST:
Sherry Bishop, City Clerk
APPROVED as to form and legality this day of , 2016.
Julie Lombardi, City Attorney
The city wil out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Sherry Bishop
Assistant City Manager
SUBJECT: Resolution 2016 -06 Oversight of Vision for Owasso Funds
DATE: May 13, 2016
BACKGROUND:
Approval of the Vision for Owasso sales tax indicates a high level of voter confidence that the
City Council and staff will continue to expend restricted sales tax funds as promised. Citizen
oversight and public reporting have been a valuable assurance to voters that their tax dollars
are well used. To continue the standard of public transparency, an oversight mechanism for the
Vision for Owasso funds is recommended.
The Citizens' Sales Tax Watchdog Committee was originally created by Ordinance 395 and
approved by voters in 1988 to provide "oversight" of the restricted third -penny sales tax. The
Watchdog Committee is appointed by the City Council. In order to support the independence
of the committee, members serve for an indefinite term and may not serve in any other elected
or Council appointed position with the City.
The committee meets twice a year (March and September) to review the status of third -penny
capital improvement projects, to review reports on the expenditure of the third -penny sales tax
and to approve a Progress Report for public distribution.
The Resolution 2016 -06 would add oversight of the Vision for Owasso funds to the Watchdog
Committee responsibilities. After collection of the Vision sales tax begins next year, staff would
provide financial reports detailing the use of those funds similar to the current reporting for the
Capital Improvements sales tax.
RECOMMENDATION:
Staff recommends approval of Resolution 2016 -06, designating the Citizens' Sales Tax Watchdog
Committee to provide oversight for the Vision for Owasso sales tax funds.
ATTACHMENT:
Resolution 2016 -06
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2016 -06
A RESOLUTION OF THE CITY COUNCIL OF OWASSO, OKLAHOMA, DESIGNATING THE
CITIZENS' SALES TAX WATCHDOG COMMITTEE TO PROVIDE OVERSIGHT FOR THE
VISION FOR OWASSO SALES TAX FUNDS.
WHEREAS, Voters approved the Vision for Owasso .55% sales tax on April 5, 2016; and,
WHEREAS, the declared purpose of the Vision for Owasso sales tax is to provide revenues
to fund street improvements and related expenditures, to include debt service on obligations
issued to finance said improvements; and,
WHEREAS, the Vision for Owasso projects are to be street improvements on East 96th
Street North and street improvements on East 1 16th Street with any excess revenue collected to
be used for additional street improvements; and
WHEREAS, The Citizens' Sales Tax Watchdog Committee is charged with monitoring the
expenditure of the proceeds from the "third penny" sales tax approved by the citizens in 1988,
1997, and 2003. Additionally, the committee is responsible for "reporting" to the public (in any
manner deemed appropriate) the use of those funds and any other information the committee
believes the public should know; and
WHEREAS, the City Council desires to establish the some public reporting system for the
Vision for Owasso sales tax funds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT: the Citizens' Sales Tax Watchdog Committee shall provide oversight for the
Vision for Owasso sales tax funds.
APPROVED AND ADOPTED this 171h day of May 2016, by the City Council of the City of
Owasso, Oklahoma.
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi. City Attorney
Lyndell Dunn, Mayor
OT Cidy! t opt Limits.
TO: The Honorable Mayor and City Council
FROM: Linda Jones
Finance Director
SUBJECT: FY 2016 -2017 Annual Operating Budget
DATE: May 13, 2016
BACKGROUND:
Pursuant to statutory and Charter provisions, recommended annual operating budgets for the
City of Owasso, Owasso Public Works Authority, and Owasso Public Golf Authority have been
developed. Printed copies of the proposed budget are available for public viewing at City Hall,
the Owasso Library, and on the City's website.
The City Council is required to hold a public hearing on the proposed budget. The proposed
Budget Summary must be published in the newspaper with a notice of public hearing which
gives taxpayers an opportunity to give input on the budget prior to its adoption. The Public
Hearing has been scheduled for June 7, 2016 with the legal notice to be published on June 1,
2016.
Once the City's budget is adopted, it can only be amended by vote of the council. Adoption
of the Budget has been scheduled for June 21, 2016. While trustees for the OPWA and OPGA
also adopt a budget, due to fluctuations in revenues, State law does not restrict trusts to the
amount adopted as the budget.
0 The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Julie Trout Lombardi
City Attorney and General Counsel
SUBJECT: Authorization to Initiate Condemnation Proceedings to Acquire Property for the
North Garnett Road Widening Project from 961h Street North to 106th Street North
DATE: May 13, 2016
BACKGROUND:
The City of Owasso is currently in the process of acquiring private property along Garnett Road
as public right -of -way (ROW) in accordance with the North Garnett Road Widening Project from
961h Street North to 1061h Street North. Parcel No. 3 is located at 9711 North Garnett Road. The
ROW required from this parcel is approximately 5,539 square feet in size, with an additional 1,848
square feet needed in permanent easement and 1,000 square feet of temporary easement,
and is owned by Doris J. Barnes.
An appraisal of this property was performed on or about December 17, 2015, at the City's
request. As a result of that appraisal, an Offer Letter was submitted to the property owner
offering to acquire the ROW and compensate the landowner for resultant damages in the
amount of $50,205. Despite repeated attempts to contact the landowner following the offer
letter, no response has been received.
Based upon the foregoing, it has become apparent that condemnation is the sole mechanism
available to the City to obtain the necessary ROW on the Doris J. Barnes, parcel. The ROW in
question will be utilized for a public purpose; therefore a condemnation action is both
warranted and appropriate. The City obtained an appraisal of the property and offered the
landowner a fair price equaling the property's Fair Market Value plus additional damages.
Due to the landowner's refusal to acknowledge or accept this offer, City staff believes that
agreement upon a mutually acceptable purchase price cannot be reached through additional
negotiation. Therefore, staff submits that a Resolution of Necessity authorizing the fling and
prosecution of a condemnation action is appropriate and required to obtain needed ROW and
easements from the Doris J. Barnes, property.
RECOMMENDATION:
Staff recommends approval of Resolution 2016 -05 authorizing the filing and prosecution of a
condemnation action to obtain the necessary ROW and easements on the Doris J. Barnes,
property described therein.
ATTACHMENTS:
Offer Letter to Property Owner
Resolution 2016 -05
OFFER LETTER
Dear: Doris Barnes
9711 N. Garnett Road
Owasso, OK 74055
Project: STP -xxxx
City of Owasso
Parcel: 3
J/P: 30742 (04)
A road widening improvement project has been planned for construction in your area. The
project will require that the City-of Owasso will acquire right -of -way across the property which
your own or in which you have an interest. The agent presenting this letter has explained the
project and its effects upon you and your property and is making an offer to acquire the right -of-
way from you in the name of City of Owasso.
Our offer is as follows:
To acquire right -of -way $50.205.00
Of the amount $10.046.00 is compensation for Cost to Cure Damages.
Total Offer w /datnages is $50.205.00
The agent making you the offer is not authorized to change the amount
The above offer is the amount the City of Owasso has determined to be the Fair Market Value of
the part of your property needed inclusive of damages (if any) to your remaining property. This
is a firm offer made according to statutory requirements; however, there is no prohibition against
you donating the land for the right -of -way, if you wish to do so.
If it is necessary for you to move any of your personal property, you will be given 90 days from
the date shown below to clear the right -of -way. Your consideration of our purchase offer to buy
your property will be appreciated.
Yours very truly,
Roger Stevens, City of Owasso Public Works Director
Property Rights Brochure delivered and written offer made by:
Mike Craddock, Terra Acquisition Services
(Date Written Offer and Property Rights Brochure delivered)
LPA 09107
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2016 -05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, RESOLVING
THE NECESSITY OF INSTITUTING AND PROSECUTING CONDEMNATION PROCEDURES TO
OBTAIN PERMANENT RIGHT -OF -WAY AND TEMPORARY AND PERMANENT EASEMENTS FOR
THE NORTH GARNETT ROAD WIDENING PROJECT FROM 96TH STREET NORTH TO 106TH STREET
NORTH.
WHEREAS: The City of Owasso, by and through officers and agents thereof, has
endeavored to obtain permanent right -of -way for the legal description of property,
attached hereto and marked Exhibit "A," deemed necessary for the Garnett Road
Widening Project from 961h Street North to 1061h Street from the landowner, Doris J. Barnes;
WHEREAS: In connection with such efforts to obtain the needed permanent right -of-
way consensually, the City of Owasso, by and through officers and agents thereof, has
made a bona fide good faith offer to purchase same; and,
WHEREAS: The above - referred landowner has not accepted such offer and by reason
thereof, condemnation proceedings, as provided for under the Constitution and Statutes
of the State of Oklahoma, are necessary.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT: Officers and agents of the City of Owasso, Oklahoma, are hereby
authorized to initiate, and prosecute to the conclusion thereof, condemnation
proceedings against the above -named landowner to obtain the necessary permanent
right -of -way, temporary easements and permanent easement as set forth in Exhibit "A"
hereto, as well as any additional relief to which the City of Owasso, Oklahoma, may, by
law, be entitled to.
APPROVED AND ADOPTED this 171h day of May, 2016, by the City Council of the City of
Owasso, Oklahoma.
Lyndell Dunn, Mayor
Attest:
Sheny Bishop, City Clerk
Approved As To Form:
Julie Trout Lombardi,
City Attorney
CITY of OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 04130116
Department Payroll Expenses Total Expenses
Municipal Court
4,291.33
5,742.74
Managerial
21,276.92
30,229.99
Finance
15,257.93
23,606.13
Human Resources
8,222.05
13,604.11
Community Development
15,837.23
25,135.31
Engineering
16,268.10
24,550.77
Information Systems
14,072.78
21,389.48
Support Services
8,488.11
12,724.93
Cemetery
1,141.60
1,761.18
Police Grant Overtime
3,197.86
3,240.16
Central Dispatch
19,876.12
34,048.11
Animal Control
3,394.00
5,160.86
Emergency Preparedness
1,737.93
2,490.40
Stormwater /ROW Maint.
6,331.93
9,444.07
Park Maintenance
8,196.57
12,420.36
Culture /Recreation
4,955.88
8,136.23
Community- Senior Center
4,234.47
7,033.77
Historical Museum
654.40
734.75
Economic Development
3,317.09
4,351.68
General Fund Total
160,752.30
245,805.03
Garage Fund Total 4,687.60 7,727.94
Ambulance Fund Total 553.85 621.86
Fire Fund 37 Total 147,219.54 226,155.97
Police Fund 38 Total 137,548.85 212,179.91
Streets Fund 39 Total 10,204.67 16,866.89
Stormwater Fund 27 Total
Worker's Compensation Total 6,111.89 1,295.83
Strong Neighborhoods Total 3,706.41 5,439.44
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF SN 2116
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
81,580.66
89,837.62
68,500.02
239,918.30
3,301.00
5,870.40
5,105.20
2,386.57
16,663.17
2,262.26
2,262.26
258,843.73
Cm OF Owasso
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2015 -2016
Budgetary Basis
Statement of Revenues & Expenditures
As of April 30, 2016
FUND BALANCE (Budgetary Basis)
Beginning Balance 3,092,827 3,092,827
Ending Balance $ 6,693,929 $ 3,108,990
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$
2,511,905
$
25,635,817
$
29,586,666
86.659
Licenses & permits
10,010
198,909
257,800
77.169
Intergovernmental
53,417
666,025
820,272
81.209
Charges for services
58,709
573,907
660,755
86.869
Fines & forfeits
77,638
594,702
744,985
79.839
Other
4,484
117,828
113,702
103.639
TOTAL REVENUES
$
2,716,163
$
27,787,189
$
32,184,181
86.349
EXPENDITURES:
Personal services
$
(1,314,430)
$
(13,375,600)
$
(17,590,054)
76.049
Materials & supplies
(59,709)
(734,804)
(1,126,128)
65.259
Other services
(103,461)
(1,427,303)
(2,029,771)
70.329
Capital outlay
(56,985)
(980,104)
(3,153,072)
31.089
TOTAL EXPENDITURES
$
(1,534,584)
$
(16,517,812)
$
(23,899.025)
69.129
REVENUES OVER EXPENDITURES
$
1,181,578
$
11,269,377
$
8,285,156
TRANSFERS IN (OUT):
Transfers in - Sales Tax
$
1,295,955
$
13,085,444
$
15,251,007
85.809
Transfers in - RAN Financing
-
330,000
330,000
100.009
Transfers out
(2,044,284)
(20,514,176)
(23,850,000)
86.019
TOTAL TRANSFERS
$
(748.329)
$
(7,098,732)
$
(8,268,993)
85.859
NET CHANGE IN FUND BALANCE
$
433,249
$
4,170,645
$
16,163
ENCUMBRANCES OUTSTANDING
$
(569,543)
FUND BALANCE (Budgetary Basis)
Beginning Balance 3,092,827 3,092,827
Ending Balance $ 6,693,929 $ 3,108,990