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HomeMy WebLinkAbout1979.07.23_OPWA Minutes_EmergencyOn Monday, July 23, 1979, the Owasso Public Works in Emergency Session, in Council Chambers at City Notice of Emergency Meeting and Agenda posted on letin Board at 11:15 AM on July 20, 1979, and by a part hereof. Present: Boyd Spencer, Chairman Robbie Fickle, Vice Chairman Don Thompson, Trustee Al Lambert, Trustee Wayne Meyer, City Manager Wauhilleau Webb, Recording Secretary Absent: Robert Wrestler, Trustee Harold Charney, City Attorney Authority met Hall, per the City Hall Bul- reference made The meeting was called to order at 7:08 PM with Chairman Spencer presiding. City Manager explained the purpose of the Emergency Meeting is due to over fourteen water breaks and the need for the Trustees to discuss and possibly take action on replacement of these water lines in Nichols Heights, Smithview and Marywood additions, located on Cedar from 4th Street to llth Street, Birch from 8th Street to llth Street, and Dogwood from 8th Street to 86th Street North. City Manager and Public Works Director gave Trustees maps show- ing the problem areas and brought to their attention areas with 4" and 2" lines that will also be problem areas in the future. They also gave Trustees the project broken into four phases, which they felt were the priority order to be repaired, with each phase showing an estimated cost breakdown. The cost of pipe was estimated on 6" JM plastic thick wall 160 psi 2" thick- ness, with an alternate 160 psi pipe that is less expensive. The recommended phases are: Phase I 8th Street to llth Street on Cedar Phase II 8th Street to llth Street on Birch Phase III 6th Street to 8th Street on Cedar Phase IV 8th Street to 86th Street on Dogwood Mr. Thompson asked if the plastic pipe has a tracer, to which Mr. Williams replied no. Mrs. Fickle questioned if the citizens would be without water during this laying of new lines, and Mr. Williams replied no, we would leave the old lines. Mr. Thompson raised the question of how many breaks we might possibly have with service lines and Mr. Williams said probably none as those lines are copper. Mr. Spencer commented he felt the estimate of $400.00 per drive- way repair was too high. Mr. Williams said the $400.00 includes Owasso Public_�Works-_Authority- July :23--1979_ Page Two labor -and material and his opinion was it would be easier to do the entire driveway rather than just a couple of feet. Mrs. Fickle said if we have an overage in the estimate, such as the driveways, it is all well and good. Mr. Lambert asked Mr. Williams if his plan of 4" of sand under the pipe and 6" of sand on top of pipe in an 18" ditch would be enough bedding. Mr. Williams answered yes, as that is the ac- ceptable amount. Mr. Thompson questioned the priority of Dogwood, as in his opin- ion Ash should take priority. Mr. Meyer said he was not aware we had any problems on Ash. Mr. Williams said yes, we had more breaks on Ash than Dogwood. Mr. Thompson then questioned if the proposed phases are only where we had the breaks. Mr. Williams said that is all we are looking at now. Mrs. Fickle said she felt the emergency situation is that we only have this one water source which caused the problem and the emergency is getting water and how we are going to loop into the other source of water to get additional water and not duplicate any steps in this project when we do the project of additional water source. Mr. Williams responded that it is two separate emergencies as we don't need additional water until we have the water lines to handle it. Mr. Meyer said the total 5 fee635tof and pipe costneeded breakdownthe wouldcbe as om- mended phases would b , follows: Ash 8th to llth $12,043.28 Birch 8th to llth 12,513.65 (fire hydrant needed here) Cedar 8th to llth 12,043.28 Cedar 6th to 8th 9,036.05 Cedar 4th to 6th 9,036.05 Dogwood 8th to 86th 13,485.34 Total Cost $68,157.65 Mr. Williams advised Trustees that when pipe was purchased for Graceland acres there was a surplus ordered of 2,873 feet. The pipe is 6�� transite. It was estimated if this pipe was used it would save approximately $10,630.00 on this proposed project. Don Thompson asked if we could use the transite pipe ontoanwhich r the new connection to our new source of water supply, Mr. Williams said no, as it is the wrong size. Owasso Public Works Authority July 23, 1979 Page Three Mr. Thompson asked Mr. Williams what his recommendation would be on pipe if we did not have the 2,873 feet of transite on hand. Mr. Williams commented we do not let contractors use the 160 psi that was used in the proposed estimate. It was felt the City should not use materials we would not allow contrac- tors to use. Mr. Thompson asked Mrs. Fickle how she felt about it and she replied she did not care to comment since her hus- band is in the pipe business and she would not want to influence the Board. She did comment she felt the Board should follow the same guidelines set out for contractors. Mr. Williams said the City Engineers have looked at the pro- posal and have approved it. Mr. Spencer said he did not see how the City can do all that has been proposed by the City Man- ager. Mr. Thompson said we have enough pipe on hand to do Cedar and that is where we have our greatest problem. Mr. Spencer said when this meeting was called Cedar was his only priority. Mr. Meyer advised the Trustees of the options they would have in financing this project, and they are as follows: 1. As of June 30, 1979, Owasso Public Works Authority had a surplus of $61,000.00. 2. $10,000 CE, due April 1980. 3. Contingency fund under last revenue financing. 4. Borrow total amount from bank and pay back in monthly payments. 5. Revenue Bonds. The City Manager's recommendation was to take the $10,000.00 CD, use $30,000.00 of the $61,000.00 surplus, and borrow the balance from the bank. Mr. Thompson questioned if we could borrow it from the bank just as we needed it. Mr. Meyer said he did not know, but he knows there once was a loan with the bank that we were not even charged any interest. Mr. Spencer said that he thinks Mr. Meyer's recommendation is a good one, but he still recommends just doing Birch at this time. Mr. Meyer said in that case he would just recommend borrowing Owasso Public Works Authority July 23, 1979 Page Four the money. Mrs. Fickle commented perhaps we would have enough accrued by the time we need it to pay for the project when it was completed. Mr. Meyer said with using the transite pipe we have on hand we O could deduct approximately $7,700.00 from the project, leaving a total of $61,478.00. Mr. Spencer commented he has been in touch with the Farm Home Administration and the Authority would qualify for a loan through them at 4,% interest. Mr. Williams was asked about his equipment to do this job and he said he has two backhoes which are not in too good condition. Mrs. Fickle asked how long it will take to do the project on Cedar from 4th to 86th and Mr. Williams said he did not really know, but maybe he could average 100 feet a day. Mr. Lambert asked how many people he could commit to the project and Mr. Williams said three. Mr. Lambert said perhaps we could lease some more equipment or hire the digging. Mr. Williams said he would prefer we do our own digging and he would like to do about a block at a time. Mr. Lambert asked if the old line will be pulled up to which Mr. Williams said no. Motion was made by Don Thompson, seconded by Al Lambert, to de- clare an emergency and begin systematically doing the projects as outlined by City Manager, that being, Ash between 8th and llth, Birch between 8th and llth, Cedar between 4th andwitllt873 and Dogwood between 8th and 86th, beginning project feet of available transite pipe and waive bids on additional materials needed, with financing to begin with an estimate of $30,000 from the surplus carryover and a line of credit estab- lished from the bank for $30,000, only to be used as needed and only after the $10,000 CD has been drawn and used with prefer- ence given to obtaining the additional funds from Owasso Public Works Authority general operating funds before credit or CD is used. Ayes - Messrs. Spencer, Thompson, Lambert, Mrs. Fickle Nays - None Motion passed. Motion was made by Don Thompson, seconded by Al Lambert, in structing City Manager to get three written quotes, if possible, for purchase of all supplies. Owasso Public Works Authority July 23, 1979 Page Five Ayes - Messrs. Spencer, Thompson, Lambert, Mrs. Fickle Nays - None Motion passed. Motion was made by Don Thompson, seconded by Robbie Fickle, di- recting City Manager to write HUD indicating to them we have an emergency with breakage of existing water lines and our project has become delayed and we will finish the HUD project within a 180 day period. Ayes - Messrs. Spencer, Thompson, Lambert, Mrs. Fickle Nays - None Motion passed. Motion was made by Al Lambert, seconded by Don Thompson, direct- ing City Manager to look into a lease/purchase of a new 12 yard dump truck and new backhoe capable of digging 15 feet. Ayes - Messrs. Spencer, Thompson, Lambert, Mrs. Fickle Nays - None Motion passed. Chair adjourned Owasso Public Works Authority at 9:35 PM. MAYOR �SEC�RETARY��� RECO DING LM